Loading...
HomeMy WebLinkAbout6/12/2018 - RegularRoanoke County Board of Supervisors INVOCATION: Minister of Music Grant Frederick Bonsack Baptist Church June 12, 2018 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: "Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board." Page 1 of 5 Roanoke County Board of Supervisors Agenda June 12, 2018 Good afternoon and welcome to our meeting for June 12, 2018. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed -captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to O. Arnold Covey, Director of Community Development, upon his retirement after more than thirty-seven (37) years of service (Tarek Moneir, Acting Director of Development Services) 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to George "Eddie" Chitwood, Fire Captain, upon his retirement after twenty-eight (28) years of service (Dustin Campbell, Deputy Chief of Fire and Rescue) Page 2 of 5 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Jeffrey D. Yopp, Fire Lieutenant, upon his retirement after twenty-eight (28) years of service (Dustin Campbell, Deputy Chief of Fire and Rescue) D. BRIEFINGS E. NEW BUSINESS 1. Request to accept and allocate funds in the amount of $4,000 from the 2017 Mud Run from Roanoke Valley Detachment 426 of the Marine Corps League to Camp Roanoke (Doug Blount, Director of Parks, Recreation and Tourism) F. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Resolution approving Roanoke County's Secondary Road System Six-year Improvement Plan for fiscal years 2019-2024 (David Holladay, Planning Administrator) G. PUBLIC HEARING AND SECOND READING OR ORDINANCES 1. Ordinance increasing the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia (Ruth Ellen Kuhnel, County Attorney) H. APPOINTMENTS 1. Board of Zoning Appeals (appointed by District) 2. Budget and Fiscal Affairs (BFAC) (appointed by District) 3. Economic Development Authority (EDA) (appointed by District) 4. Library Board (appointed by District) 5. Parks, Recreation and Tourism Commission (appointed by District 6. Planning Commission (appointed by District) I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes —April 10, 2018 Page 3 of 5 2. Confirmation of appointment to the Board of Zoning Appeals (District); Economic Development Authority (District); Parks, Recreation and Tourism Commission (District); Planning Commission; Roanoke Valley -Alleghany Regional Commission (At -Large); Virginia's First Regional Industrial Facility Authority (At - Large) and Western Virginia Water Authority (At -Large) 3. Request to accept and allocate grant funds from the Division of Motor Vehicle for Selective Enforcement-Alcohol/Drugs Grant in the amount of $69,495 (Howard B. Hall, Chief of Police) 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Troy A. Gray Jr., Fire Captain, upon his retirement after thirty-one (31) years of service 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Christine S. Poindexter, Customer Service Representative, upon her retirement after eight (8) years of service 6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Debra Frances Robertson, Communications Officer II, after more than twenty-nine (29) years of service 7. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Scott H. Smith, Police Officer -Commander- Vice Unit, upon his retirement after twenty-six (26) years of service J. CITIZENS' COMMENTS AND COMMUNICATIONS K. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of April 30, 2018 L. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph P. McNamara 2. P. Jason Peters 3. George Assaid 4. Phil C. North 5. Martha B. Hooker Page 4 of 5 M. WORK SESSIONS 1. Work session to discuss with the Board of Supervisors whether to 1) enact a tax exemption for the surviving spouses of certain emergency services providers killed in the line of duty, and 2) impose a moratorium on approval (by designation pursuant to Section 58.1-3651 of the Code of Virginia) on new applications for tax-exempt status (Peter Lubeck, Senior Assistant County Attorney) N. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.8 Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel regarding the Roanoke Regional Airport Commission O. CERTIFICATION RESOLUTION P. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to O. Arnold Covey, Director of Community Development, upon his retirement after more than thirty-seven (37) years of service Tarek Moneir Acting Director of Development Services Thomas C. Gates County Administrator Recognition of the retirement of O. Arnold Covey. BACKGROUND: O. Arnold Covey, Director of Community Development, retired on June 1, 2018, after thirty-seven years and two months of service with Roanoke County's Community Development Department. Mr. Covey is expected to attend today's meeting to receive his resolution and quilt. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2018 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO O. ARNOLD COVEY, DIRECTOR OF COMMUNITY DEVELOPMENT, UPON HIS RETIREMENT AFTER MORE THAN THIRTY-SEVEN (37) YEARS OF SERVICE WHEREAS, Mr. Covey was employed by Roanoke County on March 24, 1981; and WHEREAS, Mr. Covey retired on June 1, 2018, after thirty-seven (37) years and two (2) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. Covey's tenure with Roanoke County he has served as a Civil Engineer, Development Review coordinator, Director of Development Review, Director of Development and Inspections, Director of Engineering and Inspections and Director of Community Development; and WHEREAS, Mr. Covey has been instrumental in improving various development proceeds and programs such as the building and development review and inspection processes, Land Development Procedures, the creation of the County's GIS; and WHEREAS, Mr. Covey has played an integral role in the growth and development of Roanoke County through various development projects, signification capital projects and regional initiatives including but not limited to Smith Gap Regional Landfill, Western Virginia Water Authority, Center for Research and Technology, South Peak Development, Vinton Business Center, Valley Tech Park, Keagy Village, south County Library, Public Safety Center, Fleet Service Center, Green Ridge Recreation Center and Explore Park; and WHEREAS, under Mr. Covey's tenure several County -wide planning studies have been completed including the 1985, 1998, and 2005 comprehensive plans, as well as several corridor and area studies for Route 220, Route 221, Mount Pleasant, Hollins, Page 1 of 2 Vinton, Glenvar and 419. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to O. ARNOLD COVEY for more than thirty-seven (37) years of talented, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to George "Eddie" Chitwood, Fire Captain, upon his retirement after twenty- eight (28) years of service Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of George "Eddie" Chitwood. BACKGROUND: George "Eddie" Chitwood, Fire Captain, retired on June 1, 2018, after twenty-eight years and five months of service with Roanoke County's Fire and Rescue Department. Mr. Chitwood is expected to attend today's meeting to receive his resolution and quilt. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2018 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GEORGE "EDDIE" CHITWOOD, FIRE CAPTAIN, UPON HIS RETIREMENTAFTERTWENTY- EIGHT (28) YEARS OF SERVICE WHEREAS, Captain Chitwood was employed by Roanoke County on January 2, 1990; and WHEREAS, Captain Chitwood retired on June 1, 2018, after twenty-eight years and five months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Captain Chitwood's tenure with the Fire and Rescue Department, he has served as a Paramedic/Firefighter, Fire Lieutenant and Fire Captain and served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, Captain Chitwood took special interest in and helped develop departmental training programs related to foam firefighting; and WHEREAS, Captain Chitwood was a subject matter expert for the Department on vehicle extrication technology along with maintaining most all of the Department's extrication equipment or commonly referred to as the "Jaws of Life." NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Captain GEORGE "EDDIE" CHITWOOD for more than twenty-eight years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. ITEM NO. C.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Jeffrey D. Yopp, Fire Lieutenant, upon his retirement after twenty-eight (28) years of service Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Jeffrey D. Yopp. BACKGROUND: Jeffrey D. Yopp, Fire Lieutenant, retired on June 1, 2018, after twenty-eight years and five months of service with Roanoke County's Fire and Rescue Department. Mr. Yopp is expected to attend today's meeting to receive his resolution and quilt. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2018 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JEFFREY D. YOPP, FIRE LIEUTENANT, UPON HIS RETIREMENT AFTER MORE THAN TWENTY- EIGHT (28) YEARS OF SERVICE WHEREAS, Lieutenant Yopp became a volunteer with the Bent Mountain Fire & Rescue Squad in 1983, where he obtain certifications in Fire Suppression and Emergency Medical Services. In 1990 obtain the highest emergency medical certification by obtaining his National Registry Paramedic from the National Registry of Paramedics & Emergency Medical Technicians; and WHEREAS, Lieutenant Yopp was employed by Roanoke County on January 2, 1990; and WHEREAS, Lieutenant Yopp retired on June 1, 2018, after twenty-eight years and five months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Lieutenant Yopp's tenure with the Fire and Rescue Department, he has served as a Paramedic/Firefighter, Fire Lieutenant and Company Officer; and WHEREAS, Lieutenant Yopp served as one of the Honor Guard Team leaders providing services at Regional, State and National events representing the Department in a professional manner; and WHEREAS, Lieutenant Yopp served with professionalism and dedication to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke Page 1 of 2 County to Lieutenant JEFFREY D. YOPP for more than twenty-eight years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: June 12, 2018 Request to accept and $4,000 from the 2017 Detachment 426 of the Roanoke allocate funds Mud Run fror Marine Corps Doug Blount Director of Parks Recreation and Tourism APPROVED BY: Thomas C. Gates County Administrator ISSUE: in the amount of Roanoke Valley League to Camp Acceptance and allocation of $4,000 from the 2017 Mud Run and recognize Roanoke Valley Detachment 426 of the Marine Corps League for donation to Camp Roanoke BACKGROUND: In its 22nd year, the Marine Corp Mud Run continues to be one of the Roanoke Valley's signature running and fundraising events. This event draws the interest of many individuals and its team competition has been population with school groups, athletic teams, friends, neighbors and companies. The event represents a long standing partnership among Roanoke Valley Detachment 426 of the Marine Corp League, Roanoke County Parks, Recreation and Tourism and many local corporate sponsors. The beneficiaries of this event are the nationally recognized Marine Toys for Tots program and Camp Roanoke. The Mud Run is held annually at Green Hill Park. DISCUSSION: Funds will be used for facility improvements and constructing a camping platform at Camp Roanoke. This year's $4,000 donation brings the total amount contributed for the twenty-two year period to over $162,200. Page 1 of 2 A presentation will be made by Michael V. Shepherd -Commandant, Roanoke Valley Detachment 426 Marine Corps League. FISCAL IMPACT: The donation in the amount of $4,000 will be used for facility improvements at Camp Roanoke. STAFF RECOMMENDATION: Staff recommends acceptance and allocation of the $4,000 donation to Camp Roanoke from Roanoke Valley Detachment 426 of the Marine Corps League. Page 2 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Resolution approving Roanoke County's Secondary Road System Six-year Improvement Plan for fiscal years 2019- 2024 Philip Thompson Acting Director of Planning Thomas C. Gates County Administrator Discussion of the County's Secondary Road Six -Year Improvement Plan. BACKGROUND: Each year the Board of Supervisors approves the County's Secondary Road Six -Year Improvement Plan and the construction priority list for the upcoming fiscal year. The estimated allocation for the six-year plan is $2,113,584 with $348,688 allocated for fiscal year 2019. DISCUSSION: Roanoke County's Secondary Road Six -Year Improvement Plan includes the following components: Countywide Incidental Improvements ($20,000) Services included under this category include subdivision plan review, right-of-way engineering, preliminary engineering and surveys, traffic services, safety projects, minor drainage improvements, fertilization, and seeding. Rural Addition Program: The rural addition program is a program through which older private roadways meeting certain criteria are brought into the State Secondary System. This program has a balance of $207,586 for the addition of Harmony Lane. No Page 1 of 2 additional allocations to this program are proposed. Prioritized Projects: ($328,688): Prioritized projects are larger reconstruction projects for existing secondary roadways. In fiscal year 2018-19, funding allocation for prioritized projects is recommended as follows Dry Hollow Road: $104,181 Fallowater Lane $160,689 Moncap Trail: $60,224 Ivy Ridge Road: $3,594 District Grant - Unpaved (beginning FY21): Beginning in fiscal year 2021, the Roanoke County's Secondary Six -Year Improvement Plan includes additional funding specifically for unpaved road funds. Two unpaved roads programmed for paving are: Ivy Ridge Road and Webb Road. New Projects: Fallowater Lane Extension This project will construct a new secondary system roadway from Electric Road to Chevy Road. The Board of Supervisors initiated this project through a transfer of SSYP funds in 2017. Some of the transfer dollars were TeleFees, and are allocated in fiscal year 2018-19 of the Secondary System Construction Program. The County responsibility for the balance of the project cost will be funded through the Revenue Sharing Program. Starkey Road / Buck Mountain Road Intersection Improvements This project will construct a one -lane roundabout at the existing three-way intersection. Roanoke County requested Regional Surface Transportation Program and Revenue Sharing Program funds to pay for the project. The Secondary System Construction Program reflects these dollars. A small allocation in fiscal year 2022-23 will make up for prorated revenue sharing funds. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the resolution approving the Secondary Road System Six -Year Improvement Plan for fiscal years 2019-2024 and the construction priority list and estimated allocations for fiscal year 2019. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JUNE 12, 2018 RESOLUTION APPROVING THE SECONDARY SIX-YEAR ROAD IMPROVEMENT PLAN FOR FISCAL YEARS 2019 THROUGH 2024 AND THE CONSTRUCTION PRIORITY LIST AND ESTIMATED ALLOCATIONS FOR FISCAL YEAR 2019 WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Six -Year Road Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Six -Year Road Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Six -Year Improvement Plan for Fiscal Years 2019-2024 and Construction Priority List and Estimated Allocations for Fiscal Year 2019 was held on June 12, 2018, to receive comments and recommendations on Roanoke County's Secondary Six -Year Road Improvement Plan for Fiscal Years 2019-2024 as well as the Construction Priority List and Estimated Allocations for Fiscal Year 2019. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the Secondary Six -Year Road Improvement Plan for Roanoke County for Fiscal Years 2019-2024; and BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby approve the Construction Priority List and Estimated Allocations for Fiscal Year 2019; and BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Roanoke County Secondary Six -Year Road Improvement Plan for Fiscal Years 2019-2024 by the Clerk to the Board. �i LL v1 Ln ate-+ ate-+ N �O fa i •� � O N Q O � O U U o N O w N O -0 o U ca 0 a �' E s E f6 O � E O O N Q v o z o 0 un bnC: a O_— O ~ + -C O OLn 4-J V C:= O Lu Q cry U P'll 4- 0 O E N 0 0 O U O � U � � o o i O � O U � cry c� • L � � � O � O +� LL, i ~ O � i O c O � _0 C: � O v s -0 CO cn v, 04- cr-I mm 00 m rr-I r-1 I- 00 O) c I c I N -Ln -Ln i/? -Ln m N O) l0 00 • O) l0 I:T l0 I!) 00 N N m m m v� -Ln -Ln -Ln i/? -Ln O) OCV � � I!) T-1 N m m m m -Ln -Ln -Ln i/? -Ln Ln m en N m m m m -Ln -Ln -Ln i/? -Ln r -I I- 00 c -I l0 Ln O) N r -I m N m I!) m l0 m ON r- N O m m I!) m I:T m i/? -Ln LL— mm m m m v O i ul t ul " U°In N } } N } N ai y c LO ��I N N I N � Nul ON -I -I O O O 00 O � 4' fa Ci o o O� o o J z O W 00 ro ca O }' C: n 1 N % o o O 2t 0 o Q o o Q cn to p cn to O a--+ O N N U C6 — O N � U U O 0 O O ^` 4- 0 ._ O � }' U (10U U UO O Q N pp nl O r -I W z J O N E 0 N ClA C: = ami > a� f6 — D wc � O L w O C:c O u fa fa >- a--� 4--+ + L b.0 C:0 c ra � U U O N C: 41 U Q L N OA N - i O a..i �N� L C: �7 C: o�c w LL' oc 30 0 U O O L W .N "' O �L Z � • fa i E (/) O N O ps -0 c.� .� rl -0 i � O O C:N C:•� •� Q NM 4A 'gip •— 4-J.i p � � O O U C: Co C: a••+ r. OCo a--+ O � � c > I U � � v � C:� � p � O I� 130DU m co U I �p•�' I O _ I •i •� _ 3 J � i� �O � N U� J 0 i ccO _ +� m > CL > O= 3 v *, O V O O �'`r'�O O ca+ 04 ca O v --I N M R* LA w I*% Uu 00 bp al 4t m= ELn bio bio bio m =3 o ° o o E 0 Q0_ o rq .C: s un O � cn � C:00Q0 �.. M U U U --LL > O m > O1 Q O = •o > OU cn +j W a- Q -c/)- — oC U Ln U c O n� W W O 0 N • u X C: N LL N O > N 0000 Lli U _ J o LL +, > U O :30 CL O U S i +-+ O C:U • C: N LL N r•1 LJ v U D m (Y) � bio �(A O 00 •� ON 00 NLL Q +-+ L.f) • U o }, c�i)00 pLn c�i)oCNm O 00 cn N O N U =3N LL� O C:m N N N N ca O N N p c~ rl O DC DC -cn- CL oC 0 U- lqq- 4t • ate-+ H • 1% LL • a--+ N o ^ N O E� co 0 o°c � lD O w > Co .i N Q D 0 +j E . E ate-+ = 0 O U fa O bn U � � c C: 0U U � N = .- m 0 m � 0 0 ro _0 o0c co 0 a� � O O O O O O O O N O U') N iJ? i/)- H 00 00 m � 0 0 ro _0 o0c co 0 a� � ^0 ry r'1 N U RM i U o 40o .� a _ �4-J . cr buo CL �w i Q fa O _ N �_ a N -C > A'> a� a� 2 0 U a E E cuO cn O cB OO U — L m o Q cu- -0 O U O c c L 0 o (n E U) ry o (nn U W I O O O O O O O O O O O O N 7 M UA N UA UA UA UA UA UA UA UA Ufi N 1 00 C N 7 N o N 1 M N O 00 r N 1 r e» e» I I o o o o o o o o o o o o r r 10 ro n coI I� I cq I o o o o o o o o o o o o r n cq 10 con 1 ua0i I I O O O O O O O O O O O O N N ER EA I� EFJ (A EA EA EA EA EA EA EA (O 1 M a0 7 M W 1m N EA M I� I O O O O O O O O O O O O c0 I c0 ui u9 W H) uf u9 u9 l ufl u9 u9 u9 ufl o 1 7 co I(D cq u9 1u9 1 OO O O O O O O O O O O I ug r- ug ug ug ug ug ug ug ug ug ug I� co Zt co fA N co I� I I 00 OO O O O O O O O O O O 00 u9 I- u9 u9 u9 u9 u9 u9 u9 u9 u9� Ico I� u9 Ico I a� co I U) c 1 _0U O (6 > of > o ° ` Q C O N m D a s N a l m c E (� ii c o= U '6 D o o LLm LL EDU(DN�� v U) r U) ii LL m O U) ii o N N E E Q T C N N N of r (D 0) m CL T O N U � o cz � o m o m 'O 0 () of n >. Q O O � U m V I N d h y N dm O N d N Q l 0 0 3 a a o Q O 1 w Q O O Q O O 3 J Tw 0 - 3 3 C j O m ` O Q O h U O U U O uO c N .- Y Q O U O O d O O N w d O O N O O N O O ON H (n LL U LL' (n LL w z M LL' V J of O O N N Od � m E N 0 m O O O O O O O O O O O O O O O fA fA f9 f9 fA f9 f9 fA (fl f9 f9 t9 fA f9 � N M N O N 0 0 o to M fA r o r to o 0 0 Hi to M 0 N 0 0 to N 0 0 0 f9 Hi to M � � N N O H O H M H M to U Z o N O U o 0 0 0 0 0 0 0 0 o ao ao 0 0 0 O J N 7 V fp �O Q N A f9 W } J O O O O O O O O O O O O O O UO o r r cn LL o LU O H H W O UN w O o 0 0 0 0 0 0 0 0 o a ao 0 0 0 IL o f9 Hi M W W m N N A r H H H o o w w N f9 fA f9 to Hi 00 M 00 N N O N N N N 0 H H H fA H fA f9 N O m0 N O V Cl! _ N O N M O N N O_ t00 Q O� � c tp M O M M to M f9 M fA I� H A p a` LL a c o O V m N O O O O T m m O N N N N O O O O M M m m N N O O O O O O O O O V O_ O� V0 O O O m Oi O b3 Vi O O O O N f`M Qi 00 O V O N m 00 N 7 V N N cc V O N N m M N N N N ON U N M N OZ, N f9 N O N M Fp fA N O O W N Z �0 W 3 Z �0 W 3 Z N a o a g o a g o a g o a g o Z N Y '5 W O N N H z LU LUc U > > c'o T o �ZQ 0 ~00 H 0 `m n a ZZLL z (n z = _ m LUx _ E Y O QU Q LL' O 7 7 �_ J Q Ly W J U O O N O N N O O N N O N Co.- c Q w U F N J W W LL' LL' LL' J J LL' LL' N N N LU � F LQL H O N -p _ O M O N O LL' M N Z O. O m 7 U W j i0 W N c Q o Q �LL0 LU m" O F o m m v� = o =o ., 3 0 3 �. > Y o Ya Y U z0 Q O J ~O H o o a -0 3 3 o N o `mo " wW� D O a` m m �> m rn m m (n O o U of U m HDQ of (n I z ry of W O W U 0 (D Z U OZ m Fn 3U W 3U W T of0 H a� LLLL H a� wF _- ro z Q z o� z o� =W UO �a �a a O� O o a o m o> Fa o o a o wUa °V o o O d d O r Q i O? N z LL v O O Q O O Q OLU d .O N Q d W W O O � f Oz M � BOLL CW7 f a¢ H H a (n (n= o� o of aU o o U) ami o V I N d T O N U � oco O o m >O O U) of Q Y C Q 10 U m 00 U w U U a a a Q Q Q o w o 0 3 U 3 3 Yo o Q o 0 0 o 0 o o 0 0 n o 0 0 0 > 0 0 0 t0 ° x o o o o 0 H (n LL O � N CO QNi O N p H o vi r r m E yi m 0 0 o r o r o 0 0 0 0 0 0 0 0 O N V O V M O M O O O O O O O N � N QOi � OOi � Hi � Hi to f9 Yi M M N N N O O U) Z o N n n O Q p u> o w o 0 0 0 0 0 0 0 0 0 0 0 O J J N V V Q QO N W } J � fA � fA V1 fA fA fA f9 fA fA f9 M � � cn W O UN w O o 0 0 0 0 0 0 0 0 0 0 0 0 � N f9 N Yi M t9 Hi f9 Hi f9 M fA f9 fA M a o N � � 0 N V O V O O O O O O O O O O O O � to � f9 to f9 f9 fA f9 fA f9 f9 fA M fA M M O N O O O N H C Q � O O O O O O N N V O O O �O O tp 01 LL a a s ii c o 0 0 0 0 0 0 0 0 o rn co r N o r m o o m m M V3 O O O O M V3 O O O O O O (O O� O �O c0 OD c0 O N T a i V3 V3 c0 00 a g o a g o a g o a g o a g o U O x w Q z H� FU a Lu Z -O Z 0 of F T N N of of CO N _moo z w 3 j �w m rn cn LU Q Y Z (.D �O Z J Z U H <O > cn O z 0 0 v OD n Q m w of Q -21 O Q Uof LU LU LU a of O w N cn o' N H O 4 � 0 W U p 0 W O LLof (n W a = t W ~ N p Y O O W m W Y O Z N m J �'0 'O j D J N O p LL N Y 7O } N Q J LL' LL' � Q N M (� LL' ONi 01 -O 0 � (O (n O F (00 a LL LL O O U (�00 z J x LL O O O (n Q O U p o = �Z o z o �J o H o �Z LL' d O J T H O ~ O� H N O Z ~ O U H of ~ ~ N H LL' O ~ M N ONj N ~ N O LL' Z Z W O >O > O of x LL' J Z LL' .5 2 Z Z O O � X 02 U Z W O W W H Z Z H Z Z o o U O(D U OCD o -o �F x>. �F x>. F a }w F }w �F x>. .o =Z �O =Z �O z �? Q� z a0 =Z �O LL LL 2 U Z cn LL' U Z O Z O Z 2 U Z Od O O Y W O O W W LL O w U O N W W LL O w U O N <O O Z O Z_ O M (O Z O Z_ O O� N N LL, j W LL O w U O 2 O N N '- O m H LL' 7 Q d .�- N O O m ~ LL' 7 Q d .�- O O O Q m O Q r O Q d O Q c0 O ~ Q 0 a n T n T . O X00 O s Q o O X00 O �° Q o io Q D' LU LU N Q H W W O N OLL O af a Q¢ a` cn LL w cn o o cn LL w cn o 0 E of m cn x 0 t of cn cn x o o U) LU cncn w o T O N U N Q E O 0 N m o p O a N of ¢ T O O O U [0 IT G \I Oz H w� LUm 0- w UO Dwz g�� o� Ow H LL z U) z d a�z w .� Q�> �o� zU(n w U'U }OLLQ ¢wa} of0Un ¢�O >W> 'm wZZ .m z0Q 2¢U LLJ of EE Z. U0 m zV0 U¢D¢ Z ¢O¢ 3 =x U `o at UZUZ m UwQ m J>L -vl o. ¢ E �` N LLOQwo E v+ Oof zcn� N ��U m >OU 0 3 = E O ' m o ¢UWU <WLLW .� o zOwO z .� �a w z °' wa0 U U LL U o U o HNU)N o a o 2wt3 co O o af m D¢¢ O O M N O^D g m <p E O 0] O O O to Yi H O C O O W C O O O f9 f9 fA O O O f9 W � � M N O N N fA N f9 U N O N M T O N M M Q> O O O O O M C0 O O O O f9 f9 f9 O O O f9 f9 (A Z N O F- < ¢ � O N w } J U o 0 0 » vi f» 0 oo 0 0 vi oo 0 0 0 yi u' f» 0 0 0 rn w «n LL w O UN w O o 0 0 0 0 0 0 0 0 0 0 0 a o 0 N 0 0 O O O N O O O fA fA fA O CO O H O O fA C0 O H O O O f9 fA fA O O O f9 fA fA LL A UI O La s p t9 M M M a LL } t � o O O O O 0 0 O O O O 0 0 O O O O 0 0 O O 0 O O 0 o U d m o 0 0 o N Q N N N E ¢ a o a a o a o a go o }¢ z � 3 U Z Z W Z Z Z Z O Z Z W z_ H ¢ O O (7 O O of OO O O W LL of ¢ ¢ W U U ¢ ¢ W U U ¢ ¢ W U U ¢ ¢ W U U o Q O O Q O O QO O O Q O O Z °' s no �U �� �� o �> >� �� o �C, �� �� o �� m O °' o z j Oz Oz o z� Oz Oz o zw Oz Oz o z� Oz Oz o 2 ° d O m D� �� �� » �U �� v Qw �U �D v DC7 FD FD a' a Q LL J OW ¢O ¢O L)fn >U >U N N OU ¢O ¢O Uaf >U >U N � OU ¢O ¢O Uo6 >U 1U N � Oz ¢O ¢O UW >U 1U W W W W J co J co J m J m d Eo N d 'o ¢ U J ¢ U J ¢ U ¢ U Q N O. LL LL M a LL O) N O a LL O) O J a LL O) O J a LL O) N V7 E O O T c p M ¢ O O ¢ O . O) ¢ O' ¢ o.o O ? o O ? o O ? o O ? o of a¢ a` (�If z U rn z U rn z U rn z U 0 IT G \I ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Ordinance increasing the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia Ruth Ellen Kuhnel County Attorney Thomas C. Gates County Administrator Consideration of an increase in the salary of the Board of Supervisors BACKGROUND: In June of 2014, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter requires that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. The Board is considering the adoption of a budget which grants a two percent (2%) salary increase to County employees. In the past, the Board has increased its salary by the same percentage increase awarded to County employees. This ordinance increases the Board member's salaries by two percent (2%). DISCUSSION: The current salary for Board members is $17,425.20. This ordinance would increase the salary effective July 1, 2018, for Board members to $17,773.70 for an increase of $348.50 each. There is an additional annual compensation for the Chairman of the Page 1 of 2 Board at $1,800, and for the Vice -Chairman at $1,200. There have been no changes to this ordinance since the first reading on May 22, 2018. FISCAL IMPACT: A two percent (2%) increase would cost $1,742.50 ($348.50 each). Additionally, the FICA increase would cost $133.30, for a total fiscal impact of $1,875.80. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2018 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of Boards of Supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $17,425.20 by Ordinance 062414-11 and further has established the additional annual compensation for the Chairman for the Board to be $1,800 and for the Vice -Chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five percent (5%); and WHEREAS, the first reading on this ordinance was held on May 22, 2018, while public hearing and the second reading was held on June 12, 2018. NOW, THEREFORE, it is hereby ordained by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of Page 1 of 2 two percent (2%) pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $17,773.70 for members of the Board. In addition, the Chairman of the Board will receive an additional annual sum of $1,800 and the Vice - Chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2018. Page 2 of 2 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Appointments to Committees, Commissions and Boards Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator All open district appointments BACKGROUND: 1. Board of Zoning Appeals (appointed by District) Richard L. Jones, Jr., representing the Catawba Magisterial District, five-year term expires on June 30, 2018. Supervisor Martha Hooker has recommended the reappointment of Mr. Jones. Confirmation has been placed on the Consent Agenda. 2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District) The following District appointments remain open: Cave Spring Magisterial District Vinton Magisterial District Budget and Fiscal Affairs Committee (BFAC) (At -Large) One open appointment 3. Economic Development Authority (EDA) (appointed by District) Page 1 of 2 Billy H. Branch, representing the Cave Spring Magisterial District has resigned. His four-year unexpired term ended September 26, 2017. Supervisor Assaid has recommended the appointment of Michael Cagle to fill the unexpired term. The following four-year term expired on September 26, 2017: a) Steve Anderson, representing the Cave Spring Magisterial District is eligible for reappointment 4. Library Board (appointed by District) The following four-year term expired on December 31, 2016: a) Heather Lawrence, representing the Vinton Magisterial District 5. Parks, Recreation and Tourism Commission (appointed by District) Richard W. Tomlinson, representing the Vinton Magisterial District, three-year term will expire on June 30, 2018. Supervisor Jason Peters has recommended the reappointment of Mr. Tomlinson. Confirmation has been added to the Consent Agenda Larry Peterson, representing the Catawba Magisterial District, three-year term will expire on June 30, 2018. Supervisor Martha Hooker has recommend the reappointment of Mr. Peterson. Confirmation has been added to the Consent Agenda. 6. Planning Commission (appointed by District) Jim Woltz, representing the Windsor Hills Magisterial District, four year term will expire on June 30, 2018. Supervisor Joseph McNamara has recommended the reappointment of Mr. Woltz. Confirmation has been added to the Consent Agenda. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2018 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for June 12, 2018, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7 inclusive, as follows: 1. Approval of minutes —April 10, 2018 2. Confirmation of appointment to the Board of Zoning Appeals (District); Economic Development Authority (District); Parks, Recreation and Tourism Commission (District); Planning Commission (District); Roanoke Valley -Alleghany Regional Commission (At -Large); Virginia's First Regional Industrial Facility Authority (At - Large) and Western Virginia Water Authority (At -Large) 3. Request to accept and allocate grant funds from the Division of Motor Vehicle for Selective Enforcement- Alcohol/Drugs Grant in the amount of $69,495 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Troy A. Gray Jr., Fire Captain, upon his retirement after thirty-one (31) years of service 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Christine S. Poindexter, Customer Service Representative, upon her retirement after eight (8) years of service 6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Debra Frances Robertson, Communications Officer II, after more than twenty-nine (29) years of service Page 1 of 2 7. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Scott H. Smith, Police Officer -Commander -Vice Unit, upon his retirement after twenty-six (26) years of service Page 2 of 2 ACTION NO. ITEM NO. 1.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Confirmation of appointment to the Board of Zoning Appeals (District); Economic Development Authority (District); Parks, Recreation and Tourism Commission (District); Planning Commission; Roanoke Valley -Alleghany Regional Commission (At -Large); Virginia's First Regional Industrial Facility Authority (At -Large) and Western Virginia Water Authority (At -Large) Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Confirmation of appointments. BACKGROUND: Board of Zoning Appeals (BZA) (District): Richard L. Jones, Jr.'s appointment to the BZA will expire June 30, 2018. Economic Development Authority (District): Billy Branch (Cave Spring Magisterial District) has an unexpired term due to his resignation. Parks, Recreation and Tourism Commission (District) Mr. Richard W. Tomlinson's appointment to the Parks, Recreation and Tourism Commission will expire June 30, 2018. Page 1 of 3 Mr. Larry Peterson's appointment to the Parks, Recreation and Tourism Commission will expire June 30, 2018. Planning Commission (District) Mr. Jim Woltz' appointment to the Planning Commission will expire June 30, 2018. Roanoke Valley -Alleghany Regional Commissions (At -Large): Mr. Lee Osborne's three-year appointment to the Roanoke Valley -Alleghany Regional Commission will expire June 30, 2018. Virginia's First Regional Industrial Facility Authority (At -Large) P. Jason Peter's appointment to the above Authority will expire June 30, 2018 Martha B. Hooker's alternate appointment to the above Authority will expire June 30, 2018. Western Virginia Water Authority (At -Large) Mr. Donald Davis's appointment to the above Authority will expire June 30, 2018. DISCUSSION: Board of Zoning Appeals (BZA) (District) Supervisor Hooker has recommended Mr. Jones for an additional five-year term to expire June 30, 2023. Economic Development Authority (EDA) (District) Supervisor Assaid has recommended the appointment of Michael Cage to fill an unexpired term with a term date to expire September 26, 2021. Parks, Recreation and Tourism Commission (District) Supervisor Jason Peters has recommend Mr. Tomlinson's reappointment for an additional three-year term to expire June 30, 2021. Supervisor Martha Hooker has recommended Mr. Peterson's reappointment for an additional three-year term to expire June 30, 2021. Page 2 of 3 Planning Commission (District) Supervisor Joseph McNamara has recommended Mr. Woltz' reappointment for an additional four-year term to expire June 30, 2022. Roanoke Valley -Alleghany Regional Commissions (At -Large): It is the consensus of the Board to reappointment Mr. Osborne to an additional three- year term to expire June 30, 2021. Virginia's First Regional Industrial Facility Authority (At -Large) It is the consensus of the Board to reappoint P. Jason Peters and Martha B. Hooker (Alternate) for additional four-year terms to expire June 30, 2022. Western Virginia Water Authority (At -Large) It is the consensus of the Board to reappoint Mr. Davis to an additional four-year term to expire June 30, 2022, FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of all appointments. Page 3 of 3 ACTION NO. ITEM NO. 1.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: June 12, 2018 Request to accept and allocate grant funds from the Division of Motor Vehicle for Selective Enforcement- Alcohol/Drugs Grant in the amount of $69,495 SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: Thomas C. Gates County Administrator ISSUE: Acceptance and allocation of grants totaling $69,495 from the Department of Motor Vehicles for selective enforcement - alcohol/drugs. BACKGROUND: The Virginia Highway Safety Office, part of the Virginia Department of Motor Vehicles, oversees the funding and coordination of various highway safety grant programs. These programs are designed to improve the safety of motorists by focusing on a variety of factors that contribute to motorist injury. The Roanoke County Police Department has been awarded Selective Enforcement Grants as part of the ongoing initiative to reduce traffic fatalities in the Commonwealth of Virginia. The goal of this grant is to reduce the number of alcohol related fatalities in the Roanoke Valley from 8 in 2016 to 5 in 2018 and to reduce the alcohol related serious injury crashes from 21 in 2016 to 16 in 2018. In addition, to reduce drugged driving related fatality and serious injury crashes as they relate to impaired driving crashes in the Roanoke Valley. DISCUSSION: The Division of Motor Vehicles awarded to the Roanoke County Police Department the following a grant for the Regional DUI Task Force. This grant is additional funding to Page 1 of 2 cover the Drug Recognition Expert (DRE) that is assigned to the Task Force. Grant funds will be utilized for personnel, training and equipment costs associated with DRE grant program. FISCAL IMPACT: Awarded grant funds total $69,495.00. Roanoke County is expected to contribute a local match in the amount of $23,165.00. Roanoke County's portion of the grant match requirement will be met by providing the fuel and vehicle maintenance necessary for its Task Force positions. Acceptance of this grant will not require a County contribution of cash. Roanoke County will serve as the fiscal agent for this grant and funds have been included in the grant budget to cover the associated costs of grant administration in the Finance Department. STAFF RECOMMENDATION: Staff recommends acceptance and allocation of grant funds to the Police Department in the amount of $69,495 from the Division of Motor Vehicles for the Selective Enforcement Grant. Page 2 of 2 www.dmvlvoi/.com' ? r 'si a Virginia Department of Motor Vehicles HIGHWAY SAFETY GRANT AGREEMENT \- Post Office Box 27412 Richmond, Virginia 23269-0001 f Purpose: Virginia's Highway Safety Program Subrecipients use this form to certify and assure that they will fug llycomply with all terms of the Highway Safety Grant Agreement. Instructions: Subrecipients must read the contract, complete all applicable information on the first and last page, initial the subsequent pages, and return all pages to the Department of Motor Vehicles. This Highway Safety Grant Agreement is entered into between the Virginia Department of Motor Vehicles (hereinafter "Department" ). 2300 West Broad Street. Richmond. Virainia 23220, and the following: Subrecipient: Roanoke County Police Department Federal Award Identification Number (FAIN): 18X9204100VA11 Project Title: Selective Enforcement —Alcohol/Drugs Project Number: K8-2018-584 gip — CFDA#: 20.601 Grant Award Amount: 63,254' #& 33� y�33a CFDA Name: Alcohol Impaired Driving Countermeasures Incentive E Fedo""! ai dee 8_ 40330 Period of Performance: Sounce of funds obligated to this award: From October 1, 2017, or the date the Highway Safety Grant U.S. Department of Transportation Agreement is signed by the Director, Virginia Highway Safety Office National Highway Traffic Safety Administration (NHTSA) (whichever is later) through September 30, 2018. Allow 21 days for the Department to complete its review and signature. FINAL Date of Award Letter from NHTSA: September 30, 2017 VOUCHER IS DUE ON OR BEFORE NOVEMBER 5, 2018. In performing its responsibilities under this Highway Safety Grant Agreement, the Subrecipient certifies and assures that it will fully comply with the following: • Applicable Department regulations and policies and State and Federal laws, regulations, and policies • Statement of Work and Special Conditions and an Approved Budget, included with this Highway Safety Grant Agreement • General Terms and Conditions, also included with this Highway Safety Grant Agreement Subrecipient's signature below indicates that the Subrecipient has read, understands and agrees to fully comply with all terms and conditions of this Highway Safety Grant Agreement without alteration. This Highway Safety Grant Agreement (hereinafter "Grant Agreement'), consisting of this certification, the attached Statement of Work and Special Conditions, the attached General Terms and Conditions, the attached Project Budget, the Subrecipient's proposal and the letter awarding the grant to the Subrecipient constitutes the entire agreement between the Department and the Subrecipient, supersedes any prior oral or written agreement between the parties and may not be modified except by written agreement as provided herein. Where any conflict arises between terms, the following is the order of governance of one term over another: (1) applicable Department regulations and policies, except where superseded by Federal laws, regulations, or policies; (2) applicable State laws, regulations, and policies, except where superseded by Federal laws, regulations, or policies; (3) applicable Federal laws, regulations, and policies; (4) Statement of Work and Special Conditions; (5) General Terms and Conditions; (6) Project Budget; (7) Subrecipient's proposal; and (8) grant award letter. Subrecipient certifies that this grant does not include research and development. SIGNATURES OF AUTHORIZED APPROVING OFFICIALS For Subrecipient: 5QC--,4c.2 L .w>S SeizcGi Name and Title of Project Director (print) Signature Date / Subrecipient's DUNS Number 2 3S 3 L- % 9 ` For Virginia Department of Motor Vehicles: Does your locality/legal entity expend $750,000 or more annually in total federal funds? (check one) Yes No C10VV1(iS C Q v�1i✓i 15�f��0l— ame and it of A ho 'zed Approving Official ( rit) ZT f --, e�, Signature ate sunders Virgini.Vligh4ay Safety Office (print) Date .� 6 0 6 a §§ k k cc� \ / Q ^ 2 CD 0 0 0 2 0 0 0 3§ 0 0 0 / m U ' it ■ k � m 0 0$ 0 0 0 \\v / It\ / ® ® \ $ k S 0 0 0 0- k2 U 0 0 k 0 2 ci $ 9 C LQ @ n e k k / a \ 2 O , � CY o ' ( @ k k / o k M / Is 2 § S e a 7 C __ « k CCL D \ @ ( a \ 0 \ / 5 k / L) \ 7 } m C \ k o / = } 0 ■ q \ E 0 \ / / \ \ \ k / § § I \ $l « / $ 5 2 ■ 2 2 Go \ ) \ L © k ( CD ƒ ) 2 LL E E § f \ a E2 G I M 2 R 3/ 2 c a o• 0 0 0 0 0 0 o 0 LO Cl w E 0 0 6 o ri r «LL N N O N Z ` C o o o 0 7��t O � N V` r O O O O LL 0 C O 0 O ^► Q coo LO M LLCc d � D w N o O O CD O CD -1 0 N `� r F M o o coo o LO m J N o w7 C o 0 o � O •• C.— u M o o m w Z — O LO EDD CD H rO.r V C — r N d CY •O Lo a > C o J O O d = 01 N O E O U +' m r Q d 06 E L En t (D m a ami o m > p w O U) U c G C � O U CL d� c � C co 3 N O 8 C U a m E O CO o o C m p o E = E E t t0 d Q � O � � y c c >(� v c O w c6 N o` J (L O Q U) Q UE m LO o o U LO O O Os c c°1 c c _c 5_ c LL t N ad+ N y C N U Y � v a L 0 � 2 EL Fes`- ,) TSS 012A -AL (07/01/2016) Page 3 STATEMENT OF WORK AND SPECIAL CONDITIONS Sub Recipient: �6AvG►tE PoL+cr i)Efof- Project Number- 1. Goals and Specific Program Elements. The goals and specific program elements of the sub recipient's proposal are incorporated as the first item in this Statement of Work and Special Conditions. ALCOHOL STATEWIDE GOAL: Decrease alcohol impaired driving fatalities 7 percent from tj* 2015 calendar base year of 208 to 194 by December 31, 2018.. AGENCY GOAL: . 7 .— 6. >3E)vCE ,�LtGwi,- %�E�, E) J -AT ,,�U-rtCS ; V 711-[ IQvnAJviCE k aAu-tY T126 -n 7" v 7O1(a is 1,� , j ZG1y A,✓ ) -To i24- )yCc r lFf CGtiit- P—C-LgTc- ) 5t -n160 U -TV /Ly C$tA$NES Flfp.r. 7L ,N 20IQ rc)i LP ,N ZzII% !�! / uI>TTL"l�7b P)�-L- lC� ,JlZU66�1�, D�31Q,N Kli-L-ATf� 1=i47 -(4c I K f e,,' -S TAS ID: 1 6 tZAS I+ccS 05 2. -LA-r& iO b R i iir,LE TASK DESCRIPTION: DUI Task Force Staff Ci2A S H i -S I ti T�-1 "rz-1-5(— PERFORMANCE GOALS: • Staff a Multi -jurisdictional DUI Task Force to include: ■ 1 full time DRE for DUI Squad assigned solely to patrol for DUI violations and other impaired driving related traffic violations (from Roanoke County, Roanoke City and Salem City). ESTIMATED COMPLETION DATE: 9/30/2018 TASK ID: 2 TASK DESCRIPTION: DUI Task Force Equipment PERFORMANCE GOALS: • Fully equip and support staff of the DUI Task Force: ■ To maintain police vehicle for use by DUI Task Force member ■ To maintain equip for 1 Police Officer as members of the DUI Task Force ESTIMATED COMPLETION DATE: 9/30/2018 Project Director S ) I-- -2 1 Y Initial Date TSS 012A -AL (07/01/2016) Page 3A TASK ID: 3 TASK DESCRIPTION: Selective Enforcement Activities PERFORMANCE GOALS: • To deploy the DUI Task Force staff across the Roanoke Valley jurisdiction based upon alcohol- related crash data, enforcement data, as well as during special events known for increasing the chance of impaired drivers. ■ To conduct individual patrols during high crash risk times and in high risk locations ■ To conduct checkpoints to increase visibility of enforcement and apprehend alcohol impaired drivers o BASED ON ALCOHOL RELATED CRASH DATA (using crash data from VAHSO or other approved local crash information): percent of alcohol selective enforcement activities are to be conducted between the hours of i i 66 — U 3o L' with special emphasis on the following days of the week: SJN- 5;,Ja)gY The remaining Z5 percent of selective enforcement hours may be scheduled during other DMV approved identified high -crash time periods. o Enforcement is to be conducted using data -identified problem locations. o Zero tolerance (no warnings) for violators during grant -funded work time. ESTIMATED COMPLETION DATE: 9/30/2018 TASK ID: 4 TASK DESCRIPTION: Submit a completed required progress report each quarter to DMV Grant Monitor by specific assigned dates. PERFORMANCE INDICATORS: To submit quarterly progress report documenting activity ESTIMATED COMPLETION DATE: Assigned date for each quarter TASK ID: 5 TASK DESCRIPTION: DMV grant related trainings. PERFORMANCE INDICATORS: To attend all mandatory DMV grant related trainings. ESTIMATED COMPLETION DATE: 9/30/2018 2. State any special programmatic requirements here; e.g., Click It or Ticket Mobilizations must be conducted during a specified time period during the grant year. a. To conduct a minimum of 44 checkpoints and/or 2 6 individual patrols for (during) the Click It or Ticket Mobilization period in May 2018. b. To conduct a minimum of 1 L' checkpoints and/or ZQ individual patrols for the mandatory Checkpoint Strike Force Campaign. Project Director 5) L Z `► /If-' Initial Date TSS 012B (07/01/2017) Page 4 HIGHWAY SAFETY GRANT AGREEMENT GENERAL TERMS AND CONDITIONS 1. Purpose and Background. The Department is awarding this grant to support the implementation of highway safety projects by State, local, non-profit, and higher education partnerships. Funds are made available for projects that: (1) support statewide goals; (2) identify problems experienced by High Emphasis Communities, which are jurisdictions with the highest crash severity problem; (3) creatively incorporate alcohol awareness and occupant protection safety; (4) are innovative with potential statewide application or ability to transfer to other jurisdictions; and (5) have statewide significance and address the Federal program areas under Section 1906, Public Law 109-59 (Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users - SAFETEA-LU), as amended by Section 4011, Public Law 114-94 (Fix America's Surface Transportation (FAST) Act). 2. Paid Media. Grants consisting of $100,000 or more in paid media funds will be required to perform pre- and post -surveys during the Grant Period. The level of assessment is based on the cost of a paid advertising campaign as follows: a. Level 1, for a paid advertising campaign of up to $100,000: At a minimum, an assessment must measure and document audience exposure to paid advertised messages and the number of airings or print ads devoted to each announcement. The size of the audience needs to be estimated using a source appropriate for the medium used, such as Arbitron or Nielsen ratings for radio and TV. More specifically, all paid advertising for which the State or Sub -recipient used 154, 402 and 405 funds must include documentation stating how many paid airings or print ads occurred and the size of the audience reached. Include the number of free airings or print ads that occurred and the size of the audience reached. b. Level 2, for a paid advertising campaign greater than $100,000: In addition to providing the above Level 1 documentation, a more extensive assessment is required to measure target audience reaction. One or more of the activities in the following list may be used to assess how the target audience's knowledge, attitude, or actions were affected by the message(s): ➢ Mail surveys; ➢ Telephone surveys; ➢ Focus groups; ➢ Mall intercept interviews; ➢ Direct mailings; ➢ Call-in centers; ➢ Newspaper polls; ➢ Household interviews; ➢ Before and after approach, which compares system status before and after the introduction of the message; and ➢ Control region approach, which relates one study site exposed to the message to a similar site that is not exposed to the message. 3. Equipment. Costs for equipment are allowable under specified conditions. Costs for new and replacement equipment with a useful life of more than one year and an acquisition cost of $5,000 or more must be pre -approved before a Sub -recipient purchases the equipment. Such approval shall be obtained by the Department from the National Highway Traffic Safety Administration (NHTSA) regional manager in writing, and Sub -recipient will be notified by the Department when this approval has been secured. Federal government requirements mandate that the Department maintain an accurate accounting and inventory of all equipment purchased using Federal funds, and Sub -recipient shall comply with applicable reporting requirements that may be specified in the Highway Safety Policy and Procedures Manual and amendments thereto. Sub -recipient must request advance, written approval from the Department to sell, transfer or dispose of any and all non -expendable equipment purchased in whole or in part with the use of Federal Project Director's Initials 5 i L TSS 0120 (07/01/2017) Page 5 highway safety funds. Disposition of funds from the sale of equipment to another entity must be agreed upon by the Department and the Sub -recipient and approved by NHTSA and the Department. In the event of a conflict between this section, 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) and 2 CFR Part 1201 (Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards -- referred to as the "Supercircular"), the provisions of the applicable CFR control, except where inconsistent with statute. 4. Reports and Deliverables. Quarterly Progress and Monitor Reports shall be provided to the Department by the dates indicated: January 31, April 30, July 31, and November 5. Each Progress and Monitor Report shall address the Sub -recipient's progress in fulfilling items listed in the Statement of Work and Special Conditions, including funded elements of the Sub -recipient's proposal. These reports should include the findings from the evaluation component of the proposal and should indicate the criteria and methods by which the progress of the initiative has been evaluated. The format for Progress and Monitor Reports will be provided to the Sub -recipient, but, at a minimum, will require an assessment of the program's plan with actual accomplishments during the past quarter, partnership involvement and satisfaction, expected follow-up, changes/problems with the plan and how they will be addressed, a financial summary of expenditures for the reporting period and planned accomplishments during the next quarter. The final Progress and Monitor Report shall include a comprehensive, detailed report of all grant activities conducted during the full grant performance period, including a final summary of expenditures. Monitoring. The Department shall, throughout the Grant Period under this Grant Agreement and any extension of the program which is the subject of the Grant Agreement, monitor and evaluate the events, activities and tasks performed in connection with the program to include financial feasibility and progress of the grant and the Sub -recipient's continuing fiscal responsibility and compliance with applicable requirements and the terms and conditions of this Grant Agreement. Such monitoring and evaluation shall not in any manner relieve or waive any obligations of Sub -recipient under this Grant Agreement or pursuant to applicable State and Federal law, regulations or rules. Any representation to the contrary by the Sub -recipient to any third party is strictly prohibited and may be grounds for the termination of this Grant Agreement by the Department. 5. Audit. Sub -recipients expending $750,000 or more in Federal awards (single or multiple awards) in a year are required to obtain an annual audit in accordance with the Single Audit Act (Public Law 98-502) and subsequent amendments (refer to 2 CFR Part 200 and 2 CFR Part 1201), and the American Institute of Certified Public Accountants' (AICPA) Statement on Auditing Standards (SAS) 99, Consideration of Fraud in a Financial Statement Audit. The audit report must be submitted to DMV by March 15. Sub -recipients are encouraged to submit their audit report to the Federal Audit Clearinghouse (FAC) at http://harvester.census.gov/sac/. Failure to meet the single audit requirements could result in your entity having to repay grant monies and/or losing access to future Federal funding. The State auditor may conduct an audit or investigation of any entity receiving funds from the Department, either directly under the Grant Agreement or indirectly through a subcontract under the Grant Agreement. Acceptance of funds directly or indirectly under the Grant Agreement constitutes acceptance of the authority of the State auditor to conduct an audit or investigation in connection with those funds. In the event an audit reveals unallowable expenditures, the Sub -recipient will be responsible for repayment to the Department of such unallowable expenditures. 6. Closeout. Sub -recipients are required to submit final requests for reimbursements and final Progress Reports according to the schedule identified in this Grant Agreement. Requests for reimbursements submitted after November 5 will be denied. Project Director's Initials �`— TSS 0128 (07/01/2017) Page 6 Article 1. COMPLIANCE WITH LAWS The Sub -recipient shall comply with all Federal, State, and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any matter affecting the performance of the Grant Agreement, including, without limitation, workers' compensation laws, minimum and maximum salary and wage statutes and regulations, nondiscrimination laws and regulations, and licensing laws and regulations. When required, the Sub -recipient shall furnish the Department with satisfactory proof of its compliance therewith. Article 2. STANDARD ASSURANCES The Sub -recipient hereby assures and certifies that it will comply with all applicable laws, regulations, policies, guidelines, and requirements, including 23 U.S.C. (United States Code) Chapter 4, Highway Safety Act of 1966, as amended; 23 U.S.C. 405, National Priority Safety Programs; 2 CFR Part 200 and 2 CFR Part 1201; the Federal Highway Safety Grant Funding Guidance (Revised 2013); the Federal Uniform Guidelines for State Highway Safety Programs; the Procedures for the Transportation Safety Grants Program and subsequent amendments; and the Guidelines for the Submission of Highway Safety Grant Applications, as they relate to the application, acceptance, and use of Federal or State funds for this project. Also, the Sub -recipient assures and certifies that: A. It possesses legal authority to apply for the grant and that a resolution, motion, or similar action has been duly adopted or passed as an official act of the Sub -recipient's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the authorized approving official of the Sub -recipient to act in connection with the application and to provide such additional information as may be required. B. It will comply with the Federal Fair Labor Standards Act's minimum wage and overtime requirements for employees performing project work. C. It will comply with all requirements imposed by the Department concerning special requirements of law, program requirements, and other administrative requirements. D. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. E. It will comply with the Virginia State and Local Government Conflict of Interests Act, Va. Code §§ 2.2-3100 et seq., which defines and prohibits inappropriate conflicts and requires disclosure of economic interests and is applicable to all State and local government officers and employees. F. It will give the Department the access to and the right to examine all records, books, papers, or documents related to the Grant Agreement. G. It will ensure that all public records prepared or owned by, or in the possession of, the applicant relative to this project shall be open to inspection and copying by any citizens of the Commonwealth during regular office hours in accordance with the provisions of the Virginia Freedom of Information Act, Va. Code §§ 2.2-3700 et seq., unless otherwise specifically provided by law. H. If applicable, it will comply with the provisions of the Virginia Freedom of Information Act, Va. Code §§ 2.2-3700 et seq., which require all meetings of public bodies to be open and every public body to give notice of its meetings and to record minutes at all open meetings. Article 3. GRANT AWARD COMPENSATION A. The method of payment for the Grant Agreement will be based on actual costs incurred up to and not to exceed the limits specified in the Grant Agreement. The amount stated in the Project Budget will be deemed to be the amount of the award to the Sub -recipient. B. Reimbursement for travel costs shall be subject to the requirements and limitations set forth in the State Travel Regulations established by the Virginia Department of Accounts. Project Director's Initials 5 ) i— TSS 012B (07/01/2017) Page 7 C. All payments will be made in accordance with the terms of the Grant Agreement. The maximum amount eligible for reimbursement shall not be increased above the total amount stated in the Project, unless the Grant Agreement is amended as described in Article 5, Amendments and Modifications to Grant Agreement. D. To be eligible for reimbursement under the Grant Agreement, a cost must be incurred in accordance with the Grant Agreement, within the time frame specified in the Grant Period as stated in the Grant Agreement, attributable to work covered by the Grant Agreement, and which has been completed in a manner satisfactory and acceptable to the Department. E. Federal or Department funds cannot supplant (replace) funds from any other sources. The term "supplanting" refers to the use of Federal or Department funds to support personnel or an activity already supported by local or State funds. F. Payment of costs incurred under the Grant Agreement is further governed by 2 CFR Part 200 and 2 CFR Part 1201. G. A Sub -recipient may request an Indirect Cost Rate for grants that are not enforcement related. The Sub -recipient must submit a copy of their Federally negotiated indirect cost rate. A Sub - recipient that does not have a Federally negotiated indirect cost rate, may submit a letter requesting a de minimis indirect cost rate of 10% of modified total direct costs (2 CFR § 200.414(f)). Payment for indirect costs will not be made until the aforementioned documents have been received by the Department. Indirect cost references and information can be found in 2 CFR Part 200. H. The Sub -recipient will provide a monetary and/or in-kind match to the funded proposal. The required matching percentage of the project cost will be determined by the Department. Grant funds may not be used before the Sub -recipient can demonstrate that funds for the corresponding portion of the matching requirement have been received by Sub -recipient. A matching report must be submitted with each reimbursement voucher. I. The Sub -recipient agrees to submit Requests for Reimbursement on a quarterly basis or no more than one request per month, as outlined in the Highway Safety Policy and Procedures Manual. The original Request for Reimbursement, with the appropriate supporting documentation, must be submitted to the DMV Grants Management Office. The Sub -recipient agrees to submit the final Request for Reimbursement under the Grant Agreement within thirty- five (35) days of the end of the Grant Period or November 5. All grant funds must be encumbered by the end of the grant period (September 301, complete with supporting invoices. At the end of the Grant Period, any unexpended or unobligated funds shall no longer be available to the Sub -recipient. In no case shall the Sub -recipient be reimbursed for expenses incurred prior to the beginning or after the end of the Grant Period. J. The Department will exercise good faith to make payments within thirty (30) days of receipt of properly prepared and documented Requests for Reimbursement. Payments, however, are contingent upon the availability of appropriated funds. K. Grant Agreements supported with Federal or State funds are limited to the length of the Grant Period specified in the Grant Agreement. If the Department determines that the project has demonstrated merit or has potential long-range benefits, the Sub -recipient may apply for funding assistance beyond the initial Grant Period. Preference for funding will be given to those projects for which the Sub -recipient has assumed some cost sharing, those which propose to assume the largest percentage of subsequent project costs, and those which have demonstrated performance that is acceptable to the Department. L. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with Federal money, including this Grant Agreement, the Sub -recipient shall clearly state (1) the percentage of the total cost of the program or project which will be financed with Federal money, and (2) the dollar amount of Federal funds provided for the project or program. Project Director's Initials_ TSS 012B (07/01/2017) Page 8 Article 4. LIMITATION OF LIABILITY Payment of costs incurred hereunder is contingent upon the availability of appropriated funds. If, at any time during the Grant Period, the Department determines that there is insufficient funding to continue the project, the Department shall so notify the Sub -recipient, giving notice of intent to terminate the Grant Agreement, as specified in Article 11, Termination. Article 5. AMENDMENTS AND MODIFICATIONS TO GRANT AGREEMENT The Grant Agreement may be amended prior to its expiration by mutual written consent of both parties, utilizing the Grant Agreement Amendment form designated by the Department. Any amendment must be executed by the parties within the Grant Period specified in the Grant Agreement. Any proposed modifications or amendments to this Grant Agreement as defined in Article 6, Additional Work and Changes in Work, including the waiver of any provisions herein, must be submitted to the Department in writing and approved as herein prescribed prior to Sub -recipient's implementation of the proposed modification or amendment. Any alterations, additions, or deletions to the Grant Agreement that are required by changes in Federal or State laws, regulations or directives are automatically incorporated on the date designated by the law, regulation or directive. The Department may unilaterally modify this Grant Agreement to de -obligate funds not obligated by the Sub -recipient as of the close of the Grant Period specified in this Grant Agreement. In addition, the Department may de -obligate funds in the event of termination of the Grant Agreement pursuant to Article 11, Termination. Article 6. ADDITIONAL WORK AND CHANGES IN WORK If the Sub -recipient is of the opinion that any assigned work is beyond the scope of the Grant Agreement and constitutes additional work, the Sub -recipient shall promptly notify the Department in writing. If the Department finds that such work does constitute additional work, the Department shall so advise the Sub - recipient and a written amendment to the Grant Agreement will be executed according to Article 5, Amendments and Modifications to Grant Agreement, to provide compensation for doing this work on the same basis as the original work. If performance of the additional work will cause the maximum amount payable to be exceeded, the work will not be performed before a written grant amendment is executed. If the Sub -recipient has submitted work in accordance with the terms of the Grant Agreement but the Department requests changes to the completed work or parts thereof which involve changes to the original scope of services or character of work under the Grant Agreement, the Sub -recipient shall make such revisions as requested and directed by the Department. This will be considered additional work and will be paid for as specified in this Article. If the Sub -recipient submits work that does not comply with the terms of the Grant Agreement, the Department shall instruct the Sub -recipient to make such revisions as are necessary to bring the work into compliance with the Grant Agreement. No additional compensation shall be paid for this work. The Sub -recipient shall make revisions to the work authorized in the Grant Agreement, which are necessary to correct errors or omissions appearing therein, when required to do so by the Department. No additional compensation shall be paid for this work. The Department shall not be responsible for actions by the Sub -recipient or any costs incurred by the Sub -recipient relating to additional work not directly associated with or prior to the execution of an amendment. Article 7. REPORTING AND NOTIFICATIONS Sub -recipients shall submit performance reports using forms provided and approved by the Department as outlined in the Statement of Work and Special Conditions, Section 4, Reports and Deliverables. The Sub -recipient shall promptly advise the Department in writing of events that will have a significant impact upon the Grant Agreement, including: Project Director's Initials 5) L / TSS.0126 (07/01/2017) Page 9 A. Problems, delays, or adverse conditions, including a change of project director or other changes in Sub -recipient personnel that will materially affect the Sub -recipient's ability to attain objectives and performance measures, prevent the meeting of time schedules and objectives, or preclude the attainment of project objectives or performance measures by the established time periods. This disclosure shall be accompanied by a statement of the action taken or contemplated and any Department or Federal assistance needed to resolve the situation. B. Favorable developments or events that enable Sub -recipient to meet time schedules and objectives earlier than anticipated or to accomplish greater performance measure output than originally projected. Article 8. RECORDS The Sub -recipient agrees to maintain all reports, documents, papers, accounting records, books, and other evidence pertaining to costs incurred and work performed hereunder, and Sub -recipient shall make such records available at its office for the time period specified in the Grant Agreement. The Sub - recipient further agrees to retain such records for three (3) years from the date of final payment under the Grant Agreement, until completion of all audits, or until any pending litigation has been completely and fully resolved, whichever occurs last. Any representative of the U.S. Secretary of Transportation, the Comptroller General of the United States, the General Accounting Office, the Virginia Office of the Secretary of Transportation, the Virginia Department of Motor Vehicles, the Virginia State Comptroller or the Virginia Auditor of Public Accounts shall have access to and the right to examine any and all books, documents, papers and other records (including computer records) of the Sub -recipient that are related to this Grant Agreement, in order to conduct audits and examinations and to make excerpts, transcripts, and photocopies. This right also includes timely and reasonable access to the Sub -recipient's personnel and program participants for the purpose of conducting interviews and discussions related to such documents. The Department's right to such access shall last as long as the records are retained as required under this Grant Agreement. Article 9. INDEMNIFICATION The Sub -recipient, if other than a government entity, agrees to indemnify, defend and hold harmless the Commonwealth of Virginia, its officers, agents, and employees from any claims, damages and actions of any kind or nature, whether at law or in equity, arising from or caused by the acts or omission of the Sub - recipient, its officers, agents or employees. The Sub -recipient, if other than a government entity, further agrees to indemnify and hold harmless the Commonwealth of Virginia, its officers, agents, and employees from any costs including, but not limited to, attorney fees and court costs, incurred by the Department in connection with any such claims or actions. If the Sub -recipient is a government entity, both parties to the Grant Agreement agree that no party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds, as well as the acts and deeds of its contractors, employees, representatives, and agents. Article 10. DISPUTES AND REMEDIES The Sub -recipient shall be responsible for the settlement of all contractual and administrative issues arising out of procurement made by the Sub -recipient in support of Grant Agreement work. Disputes concerning performance or payment shall be submitted to the Department for settlement, with the Director of the Virginia Highway Safety Office or his or her designee acting as final referee. Article 11. TERMINATION The Department may terminate the Grant Agreement, in whole or in part, for cause if the Sub -recipient fails to fulfill its obligations under the Grant Agreement; fails to comply with any applicable Department policy or procedure or any applicable Federal, State or local law, regulation or policy; or fails to correct a violation of any such law, regulation, policy or procedure. This does not limit any other termination rights that the Department may have under State or Federal laws, regulations or policies. Project Director's Initials -l= — TSS 0128 (07/01/2017) Page 10 The Grant Agreement shall remain in effect until the Sub -recipient has satisfactorily completed all services and obligations described herein and these have been accepted by the Department, unless: ➢ The Department terminates the Grant Agreement for cause and informs the Sub -recipient that the project is terminated immediately; or ➢ The Department determines that the performance of the project is not in the best interest of the Department and informs the Sub -recipient that the project is terminated immediately; or ➢ The Grant Agreement is terminated in writing with the mutual consent of both parties; or ➢ There is a written thirty (30) day notice to terminate by either party. The Department shall compensate the Sub -recipient for only those eligible expenses incurred during the Grant Period specified in the Grant Agreement which are directly attributable to the completed portion of the work covered by the Grant Agreement, provided that the work has been completed in a manner satisfactory and acceptable to the Department. The Sub -recipient shall not incur nor be reimbursed for any new obligations after the effective date of termination. Article 12. SUBCONTRACTS No portion of the work specified in the Grant Agreement shall be subcontracted without the prior written consent of the Department. In the event that the Sub -recipient desires to subcontract part of the work specified in the Grant Agreement, the Sub -recipient shall furnish the Department the names, qualifications and experience of their proposed subcontractors. For purposes of the Grant Agreement, subcontractor(s) shall include, but are not limited to, recipients of mini grants and parties to cooperative agreements and memoranda of understanding. The Sub -recipient, however, shall remain fully responsible for the work to be done by its subcontractor(s) and shall assure compliance with all the requirements of the Grant Agreement. In any agreement entered into with a subcontractor, the Sub -recipient shall include or incorporate by reference all language contained in the Statement of Work and Special Conditions and in the General Terms and Conditions portions of this Highway Safety Grant Agreement, and the subcontractor shall agree to be bound by all requirements contained therein. Article 13. NONCOLLUSION The Sub -recipient certifies that its grant application was made without collusion or fraud, and it has not conferred on any public employee having official responsibility for the Highway Safety Grant process any loan, gift, favor, service or anything of more than nominal value, present or promised, in connection with its application. If Sub -recipient breaches or violates this certification, the Department shall have the right to annul this Grant Agreement without liability. Article 14. SUB -RECIPIENT'S RESOURCES The Sub -recipient certifies that it presently has adequate qualified personnel in its employment to perform the work required under the Grant Agreement, or that Sub -recipient will be able to obtain such personnel from sources other than the Department. All employees of the Sub -recipient shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Sub -recipient who, in the opinion of the Department, is incompetent or whose conduct becomes detrimental to the project shall immediately be removed from association with the project. Unless otherwise specified, the Sub -recipient shall furnish all equipment, materials, supplies, and other resources required to perform the work. Project Director's Initials 5k TSS.012B (07/01/2017) Page 11 Article 15. SUB -RECIPIENT SEAT BELT USE The Sub -recipient agrees to adopt and enforce an on-the-job seat belt use policy requiring all employees to wear a seat belt when operating any vehicle owned, leased or rented by the Sub -recipient, including police vehicles. Article 16. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE The Sub -recipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. Article 17. PROCUREMENT AND PROPERTY MANAGEMENT The Sub -recipient shall establish and administer a system to procure, control, protect, preserve, use, maintain, and dispose of any property furnished to it by the Department or purchased pursuant to the Grant Agreement in accordance with Virginia law and Department policies and procedures, provided that such laws, policies and procedures are not in conflict with Federal standards, as appropriate, in 2 CFR Part 200 and 2 CFR Part 1201. In the event of conflict, such Federal standards shall apply unless Virginia law or Department policies or procedures impose more strict requirements than the Federal standards. Article 18. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY All copyright and patent rights to all papers, reports, forms, materials, creations, or inventions created or developed in the performance of this Grant Agreement shall become the sole property of the Commonwealth in accordance with Va. Code §2.2-2822 and Executive Memorandum 4-95. On request, the Sub -recipient shall promptly provide an acknowledgment or assignment in a tangible form satisfactory to the Commonwealth to evidence the Commonwealth's sole ownership of specifically identified intellectual property created or developed during the performance of the Grant Agreement. Article 19. RESEARCH ON HUMAN SUBJECTS The Sub -recipient shall comply with the National Research Act, Public Law 93-348, regarding the protection of human subjects involved in research, development, and related activities supported by the Grant Agreement. Article 20. ASSIGNMENT The Grant Agreement shall not be assignable by the Sub -recipient in whole or in part without the written consent of the Department. Article 21. NONDISCRIMINATION A. The Sub -recipient WILL COMPLY WITH ALL Federal Statutes and implementing regulations relating to nondiscrimination. These include, but are not limited to: 1. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; 2. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); 3. Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); Project Director's Initials S)L TSS 012B (07/01/2017) Page 12 4. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; 5. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); 6. The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, sub -recipients and contractors, whether such programs or activities are Federally - funded or not); 7. Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; 8. Executive Order 12898, Federal Actions To Address Environmental Justice in Minority Populations and Low -Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and 9. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR at 74087 to 74100). B. The Sub -recipient entity — 1. Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally -assisted. 2. Will administer the program in a manner that reasonably ensures that any of its sub - recipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non -Discrimination Authorities identified in this Assurance; 3. Agrees to comply (and require any of its sub -recipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; 4. Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non -Discrimination Authorities and this Assurance; 5. Insert in all contracts and funding agreements with other State or private entities the following clause: Project Director's Initials 5 1) L TSS 012B (07/01/2017) Page 13 "During the performance of this contract/funding agreement, the contractor/funding recipient agrees— a. To comply with all Federal nondiscrimination laws and regulations, as maybe amended from time to time; b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non- discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs a through e, in every subcontract and sub agreement and in every solicitation for a subcontract or sub -agreement that receives Federal funds under this program." C. Certifies that it has disclosed to the Department any administrative and/or court findings of noncompliance with nondiscrimination or equal opportunity laws, regulations or policies during the two preceding years. If the Sub -recipient has been cited for noncompliance with these laws, regulations or policies, the Sub -recipient will not be eligible to receive funding. Article 22. DRUG-FREE WORKPLACE The Sub -recipient certifies that it will provide a drug-free workplace in accordance with the requirements of 29 CFR, Part 98, Subpart F. Article 23. BUY AMERICA ACT The Sub -recipient will comply with the provisions of the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a sub -recipient, to purchase only steel, iron and manufactured products produced in the United States with Federal funds, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification to and approved by the Secretary of Transportation. The National Highway Traffic Safety Administration (NHTSA) was granted a Buy America Act public interest waiver that became effective July 30, 2015, (Federal Register Vol. 80, No. 125, published June 30, 2015). This waiver allows a State or sub -recipient to purchase any manufactured product with a purchase price of $5,000 or less, excluding a motor vehicle when the product is purchased using Federal grant funds administered under Chapter 4 of Title 23 of the United States Code. The "National Traffic and Motor Vehicle Safety Act of 1966" defines a motor vehicle as a vehicle driven or drawn by mechanical power and manufactured primarily for use on public streets, roads, and highways, but does not include a vehicle operated only on a rail line. See 49 USC 30102(a)(6). Therefore, the purchase of foreign -made cars, motorcycles, trailers and other similar conveyances must be made with a waiver regardless of price. Project Director's Initials �1L TSS 0126 (07/01/2017) Page 14 Article 24. DISADVANTAGED BUSINESS ENTERPRISE It is the policy of the Department and the USDOT that Disadvantaged Business Enterprises, as defined in 49 CFR Part 26, shall have the opportunity to participate in the performance of agreements financed in whole or in part with Federal funds. Consequently, the Disadvantaged Business Enterprise requirements of 49 CFR Part 26, apply to the Grant Agreement as follows: ➢ The Sub -recipient agrees to ensure that Disadvantaged Business Enterprises, as defined in 49 CFR Part 26, have the opportunity to participate in the performance of agreements and subcontracts financed in whole or in part with Federal funds. In this regard, the Sub -recipient shall make good faith efforts, in accordance with 49 CFR Part 26, to ensure that Disadvantaged Business Enterprises have the opportunity to compete for and perform agreements and subcontracts. ➢ The Sub -recipient and any subcontractor shall not discriminate on the basis of race, color, national origin, sex, disability, or age in the award and performance of agreements funded in whole or in part with Federal funds. These requirements shall be included in any subcontract or sub agreement. Failure to comply with the requirements set forth above shall constitute a breach of the Grant Agreement and, after the notification by the Department, may result in termination of the Grant Agreement by the Department or other such remedy as the Department deems appropriate. Article 25. DEBARMENT AND SUSPENSION A. The Sub -recipient certifies, to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any State or Federal department or agency or otherwise excluded by any Federal or State department or agency; 2. Have not within a three (3) year period preceding this Grant Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a Federal, State, or local public transaction or contract under a public transaction; violation of Federal or State antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted or otherwise criminally or civilly charged by a Federal, State, or local governmental entity with commission of any of the offenses enumerated in paragraph A. 2. of this Article; and 4. Have not, within a three (3) year period preceding this Grant Agreement, had one or more Federal, State, or local public transactions terminated for cause or default. B. Where the Sub -recipient is unable to certify to any of the statements in this Article, such Sub - recipient shall attach an explanation to the Grant Agreement. C. The Sub -recipient is prohibited from making any subcontract or sub -award or permitting any subcontract or sub -award to any party that does not certify to the Sub -recipient that such party meets the requirements set forth in Section A., Items 1-4 of this Article. When requested by the Department, Sub -recipient shall furnish a copy of such certification. D. The Sub -recipient shall require any party to a subcontract or purchase order awarded under the Grant Agreement to certify its eligibility to receive Federal grant funds, and, when requested by the Department, to furnish a copy of the certification. Article 26. POLITICAL ACTIVITY (HATCH ACT) The Sub -recipient will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Project Director's Initials 5bL a TSS 912B (07/01 /2017.) Page 15 Article 27. FEDERAL LOBBYING CERTIFICATION The Sub -recipient certifies to the best of his or her knowledge and belief that: A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sub - recipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the party to the Grant Agreement shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. C. No funds under this Grant Agreement have been or will be expended for publicity or propaganda purposes, for the preparation, distribution or use of any kit, pamphlet, booklet, publication, radio, television, film presentation, or website/webpage designed to support or defeat legislation pending before the Congress, except in presentation to the Congress itself. In addition, grant funds shall not be used to pay the salary or expenses, in whole or in part, of any Sub -recipient or agent acting for such Sub -recipient related to any activity designed to influence legislation or appropriations pending before the Congress. D. The Sub -recipient shall require that the language of this certification be included in the award documents for all sub -awards (including subcontracts, sub -grants, and contracts under grant, loans, and cooperative agreements) and that all subcontractors shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this Grant Agreement was made or entered into. Submission of this certification is a prerequisite for entering into this Grant Agreement imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Article 28. RESTRICTION ON STATE LOBBYING None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. No funds under this Grant Agreement have been or will be expended for publicity or propaganda purposes, for the preparation, distribution or use of any kit, pamphlet, booklet, publication, radio, television, film presentation, or website/webpage designed to support or defeat legislation pending before the Virginia General Assembly, except in presentation to the General Assembly itself. In addition, grant funds shall not be used to pay the salary or expenses, in whole or in part, of any Sub -recipient or agent acting for such Sub -recipient related to any activity designed to influence legislation or appropriations pending before the Virginia General Assembly. Article 29. INTERPRETATION AND ENFORCEABILITY In the event any terms or provisions of this Grant Agreement are breached by either party or in the event that a dispute may arise between the parties regarding the meaning, requirements, or interpretation of Project Director's Initials — 4,30- TSS 012B (07/01/2017) ` Page 16 any terms and provisions contained in this Grant Agreement, then such breach or dispute shall be resolved pursuant to the terms of this Grant Agreement and the remedies available under the Code of Virginia. If the Sub -recipient is not a government entity, in the event the Department must initiate proceedings to enforce the terms and conditions of this Grant Agreement or seek redress for damages caused by Sub -recipient's breach of this Grant Agreement, the Department shall be entitled to recover all costs including, without limitation, court costs and attorney fees, incurred in such proceedings. Article 30. ADDITIONAL PROVISIONS A. Signature Authorized. The Sub -recipient's authorized approving official, signing the certification page of the Grant Agreement, has the legal authority to apply for Federal Assistance and has the institutional, managerial, and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. B. Headings. The captions and headings used in this Grant Agreement are intended for convenience only and shall not be used for purposes of construction or interpretation. C. Notice. All notices, requests and demands shall be directed as follows: To the Department: Virginia Department of Motor Vehicles ATTENTION: Director, Virginia Highway Safety Office Post Office Box 27412 Richmond, Virginia 23269-0001 To Sub -recipient: 7, S PEw�C►Z %Ewe S kC).A N C iC C, J A Z `(C i g Any notice, unless otherwise specified herein, will be deemed to have been given on the date such notice is personally delivered or is deposited in the United States certified mail, return receipt requested, properly addressed and with postage prepaid. Project Director's Initials S 1 L Rice, Lori (DMV) From: Williams, Steven (DMV) Sent: Thursday, March 01, 2018 12:34 PM To: Rice, Lori (DMV) Subject: FW: [EXTERNAL] - DRE Grant Goal Statement Pe.e he --Jni t.. belov. . iie have pC""li_-ssi.io;i p-=:aod:'ionai fo! the DU TF DIRE `3r:3:L�.,V al, Steven E. Williams il'elilia 'MV IY r7 rcin, IL• ,.=Zer f E_= 0) 632-304. 2 Steve n.W;IIiams@dmy.yirginla..E�oy www.dmvNOW.com Confidentiality Statement From: Spencer Lewis[mailto:slewis@roanokecou!ityva.zov] Sent: Thursday, March 01, 2018 12:28 PM To: Williams, Steven (DMV) <Steven.Williams@dmv.virginia.gov> Subject: Re: [EXTERNAL] - DRE Grant Goal Statement Yes Sent from my Phone On Mar 1, 2018, at 8:17 AM, Williams, Steven (DMV) <Steven.Williams@dmv.virginia.gov> wrote: Spencer, Good morning. The DUI Taskforce DRE Grant's goal statement has the alcohol part but needs to inc�ucle a drugged driving portion. May I suggest to include: Current Goal: To reduce alcohol related fatalities in the Roanoke Valley from 8 in 2016 to 5 in 2018, and to reduce the alcohol related serious injury crashes from 21 in 2016 to 16 in 2018. Suggestion: To reduce alcohol related fatalities in the Roanoke Valley from 8 in 2016 to 5 in 2018, and to reduce the alcohol related serious injury crashes from 21 in 2016 to 16 in 2018. In addition, to reduce drugged driving related fatality, serious injury crashes as they related to impaired driving crashes in the Roanoke Valley. Steven E. Williams Virginia DMV I Program Manager 1 (540) 632-3042 Steven.Williams@dmv.virginia.gov www.dmvNOW.com Confidentiality Statement WARNING: Thisnesst«e ,xas sent from outside thu- Roanoke County emal s, stern. O INOT C'i.,fC: an - iinl�s or downloaded attachnents unless -N,7ou know the content is from a tt`ttcted source. 1 ACTION NO. ITEM NO. 1.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Troy A. Gray Jr., Fire Captain, upon his retirement after thirty-one (31) years of service Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Troy A. Gray, Jr. BACKGROUND: Troy A. Gray, Jr. retired on June 1, 2018, after thirty-one years and ten months of service with Roanoke County's Fire and Rescue Department. Mr. Gray is unable to attend today's meeting and his quilt and resolution will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2018 and RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO TROY A. GRAY, JR., FIRE CAPTAIN, UPON HIS RETIREMENTAFTER THIRTY-ONE (31) YEARS OF SERVICE WHEREAS, Captain Gray Jr. was employed by Roanoke County on July 1, 1986; WHEREAS, Captain Gray Jr. retired on May 1, 2018, afterthirty-one years and ten months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Captain Gray Jr's tenure with Fire and Rescue Department, he has served as a Firefighter, Fire Lieutenant and Fire Captain and served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, Captain Gray was an original member of the Roanoke County Fire and Rescue Honor Guard and still represents the department as a member of the honor guard; and WHEREAS, Captain Gray has instructed countless classes not only in Roanoke County but around the state as an adjunct instructor; and WHEREAS, Captain Gray served as a role model to new officers providing them his wisdom and knowledge on the challenges of being a great Fire Officer. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Captain TROY A. GRAY JR. for more than thirty-one years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. 1.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Christine S. Poindexter, Customer Service Representative, upon her retirement after eight (8) years of service Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Christine S. Poindexter. BACKGROUND: Christine S. Poindexter, Customer Service Representative, retired on June 1, 2018, after eight years with Roanoke County's General Services Department. Ms. Poindexter is unable to attend today's meeting and her quilt and resolution will be mailed to her home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2018 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHRISTINE S. POINDEXTER, CUSTOMBER SERVICE REPRESENTATIVE, UPON HER RETIREMENT AFTER EIGHT (8) YEARS OF SERVICE WHEREAS, Ms. Poindexterwas employed by Roanoke County on February 8, 2010 on a Part-time basis and May 20, 2013 on a Full-time basis; and WHEREAS, Ms. Poindexter retired on June 1, 2018, after eight years and four months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Ms. Poindexter's tenure with the General Services Department, she has served as a Customer Service Representative and served with professionalism and dedication in providing services to the citizens of Roanoke County; WHEREAS, Ms. Poindexter served as the front line of citizen engagement and assistance through her primary responsibility of answering the County's main information, Solid Waste and General Services phone lines. WHEREAS, during Ms. Poindexter's employment she also assisted Solid Waste staff through regular communication utilizing the radio system and input of related information into a database. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHRISTINE S. POINDEXTER for more than eight years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. ITEM NO. 1.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: June 12, 2018 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Debra Frances Robertson, Communications Officer 11, after more than twenty-nine (29) years of service Susan Slough Assistant Director of Communications & Technology APPROVED BY: Thomas C. Gates County Administrator ISSUE: Retirement recognition BACKGROUND: Debra has supported both citizens and first responders through fire, floods, earthquakes and everyday situations as the calm reassuring voice behind the radio and telephone. Debra has been a communications officer, a training officer and a supervisor while employed with Roanoke County in the Emergency Communications Center. DISCUSSION: Debra started working for Roanoke County on February 18, 1989, and retired June 1, 2018. Ms. Robertson is unable to attend the meeting and her resolution and quilt will be mailed to her home. STAFF RECOMMENDATION: Approval of resolution in recognition of Debra Frances Robertson for 29 years of service to Roanoke County. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 23, 2013 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DEBRA FRANCES ROBERTSON, COMMUNICATIONS OFFICER II, UPON HER RETIREMENT AFTER TWENTY-NINE (29) YEARS OF SERVICE WHEREAS, Debra Frances Robertson was hired on February 18, 1989, and has worked as a Dispatcher, Communications Officer, Communications Training Officer, and a Lead Communications Officer during her tenure with Roanoke County; and WHEREAS, Ms. Robertson will retire on June 1, 2018, after twenty-nine (29) years of devoted, faithful and expert service with the County; and WHEREAS, during her time serving Roanoke County, Ms. Robertson, who began her career working for Roanoke City Communications before coming to the County, has supported both citizens and first responders through fire, floods, and earthquakes as the calm reassuring voice behind the radio and telephone. Ms. Robertson has been a trainer and mentor to a whole new generation of Communications Officers, participating in their selection and both classroom and on-the-job training. Her knowledge and professionalism have been recognized by her peers, police and fire; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Communications Officer DEBRA FRANCES ROBERTSON fortwenty- nine (29) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. ITEM NO. 1.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Scott H. Smith, Police Officer -Commander- Vice Unit, upon his retirement after twenty-six (26) years of service Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors Thomas C. Gates County Administrator Recognition of the retirement of Scott H. Smith. BACKGROUND: Scott H. Smith, Police Officer -Commander -Vice Unit, retired on June 1, 2018, after twenty-six years with Roanoke County's Police Department. Mr. Smith is unable to attend today's meeting and his quilt and resolution will be mailed to his home. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2018 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO SCOTT H. SMITH, POLICE OFFICER -COMMANDER -VICE UNIT, UPON HIS RETIREMENT AFTER TWENTY-SIX (26) YEARS OF SERVICE WHEREAS, Mr. Smith was employed by Roanoke County on October 9, 1991; and WHEREAS, Mr. Smith retired on June 1, 2018, after twenty-six years and eight months of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. Smith's tenure with the Police Department, he has served in almost every Division in the Department while advancing through the ranks from Police Officer to Detective, then to Sergeant, then Lieutenant, and, finally, to Commander; and, WHEREAS, as he advanced through the ranks, Mr. Smith protected the citizens of the County and the Roanoke Valley while serving in Uniform Patrol, Criminal Investigations Division, the Vice/Narcotics Unit - where he also served as a Task Force Officer assigned to the federal Drug Enforcement Administration's Roanoke Office, and laterto the Roanoke Valley Regional Drug Unit where he had the leading role in establishing the Regional Drug Unit as an investigative body combining members from the Police Departments of Roanoke County, the Cities of Roanoke and Salem, the Town of Vinton, the Virginia State Police, and the federal Drug Enforcement Administration as a team working together to target organized drug trafficking organizations responsible for bringing illegal and dangerous drugs into the Roanoke Valley; and, WHEREAS, during his career, Mr. Smith also served in various administrative functions including Assistant Director for the Roanoke County Criminal Justice Academy, Grants Administrator, supervising the Professional Standards Unit, and supervisor of the Page 1 of 2 Services Division where he was instrumental in the transition of the Police Department from its old offices on Peters Creek Road to the new Roanoke County Public Safety Building on Cove Road. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SCOTT H. SMITH for more than twenty-six years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 Q) .�d 0 c 0 � 0 � � � 0 U Q) � Q) Q) w 3 . v � c m � � Q) to c � 0 U � 0 m � u c m 2 -0 Q) m CL 0 CL CL 2 � 00 0 N P� 0 J_ 2 � MA LL rq rq cm cm o u 0 � A . 7 Ln 00 m cr m 0 ° c� % r- % g M c 0 0 0 C � 7 E / § I m 0 u » )» n 0 . 2 » > k q 2 2 cm q % \ m r- 0 .2U L % § e cm 0 Ln CL ca � c k \ _ / \ u / % / % � q % » % \ \ 0 Ln / » ) kk / ƒ ( } ( 9 E 9 ƒ f 2 & 2 I rq % g < g # 0 \ % u \ to Ln 2 % — % / I $ 2 0 7 % 2 7 2 r \ 2 0 0C \ ) / 2 [ § \ 0 § e 2 » & » q k � § § $ \ { \ N @ 0 & / N @ 0 & % / ^ COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding June 30, 2017 Additions Deletions General Obligation Bonds $ 3,640,935 $ - $ 875,760 VPSA School Bonds 86,990,706 8,107,624 Lease Revenue Bonds 78,410,705 6,440,000 3,005,000 Outstanding June 12, 2018 $ 2,765,175 78,883,082 81,845,705 $ 169,042,346 $ 6,440,000 $ 11,988,384 - $ 163,493,962 Submitted By Rebecca E. Owens Director of Finance Approved By Thomas C. Gates County Administrator ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 12, 2018 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30 -Apr -18 SUMMARY OF INFORMATION: CASHINVESTMENT: SUNTRUST CON 4,715,806.35 4,715,806.35 CrZOPA=1N �il�►�� SCOTT STRINGFELLOW CONTRA (319,972.00) SCOTT STRINGFELLOW 54,005,467.11 WELLS FARGO 12,000,000.00 WELLS FARGO CONTRA (140,650.00) 65,544,845.11 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION 48,644.76 48,644.76 MONEY MARKET: AMERICAN NATIONAL BANK 24,507.96 BRANCH BANKING & TRUST 95,697.78 HOMETRUST BANK 11,472.03 SCOTT STRINGFELLOW - JAIL 1,120,243.16 SCOTT STRINGFELLOW 365.77 UNION FIRST 0.00 BANK OF THE JAMES 500,465.96 WELLS FARGO 5,974.06 1,758,726.72 TOTAL 72,068,022.94 05/22/2018 ACTION NO. ITEM NO. M.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: June 12, 2018 Work session to discuss with the Board of Supervisors whether to 1) enact a tax exemption for the surviving spouses of certain emergency services providers killed in the line of duty, and 2) impose a moratorium on approval (by designation pursuant to Section 58.1-3651 of the Code of Virginia) on new applications for tax-exempt status Peter Lubeck Senior Assistant County Attorney Thomas C. Gates County Administrator This time has been set aside to discuss whether to impose, by an amendment to the County Code, 1) a tax exemption for the surviving spouses of certain emergency service providers killed in the line of duty, and 2) a moratorium upon the receipt and approval of applications for tax exempt status (by designation pursuant to Section 58.1- 3651 of the Code of Virginia). Page 1 of 1 IR N � v O a--+ N � iA E N N E N O a--+ � N Q N O O O CUO N � N '> _0 O N 4-j O 0 CL O — E 'O 0 X — O Q .� E LO LO r— O — c O Q N Q O �O Q O Q O +� E E •> ago n l VJ x U O x U cn -0 0 Ln L O O Q E X LU X O Q E X N X ca a--+ L Q O L Q C6 O O — O N U O 'vi U N ca O O +_+ Ln Ln O 0o o E a��� Z3 x 0- 0- •C ._ w E E O LU X w X p N _ N 4- a- Q N N O }+ N O = 4A 'cn Xca LU N ca N O N J DC DC V m • s • • L 0 00 Q�a 0 N U �N N O i Q c 00 ri O N - -00 N Ol Ol _0 V') - O L d m 4-J O Q N X W X f6 H s • • 0 Ln O E X U . M G1 00 ri N M -Ln 4- 0 N EO N U E 0-0 N � O Q U bn 0 •> a) cn ca . lC 00 "M v 0 CL V) a0 c V) v 0 06 L W i 0 N L O O U Q O N U =3 Q) O bn • j bn • — .i sluediui;aed WeJSOad M N N N N N N N N l"I Ol Ol � o N N � a O� +� Q W M a E W 00 M N o N 0 O N rI of E z' OX o • Vf a 3 O i N 00y ° O N O ti E x N Ol 'o a X O ' W ` / N N O iA O O O O O O O O O O O O O O O O O O O O O I� l0 V1 7 M N N IsOD W6J201d + • O O O N _0 N = L p • L O (%7 a -J C > fB U4- > L Q •! -C J (3) _0 Q - L- fB N ate' O 0 N to O vp 0 }, W }' O � > O O ate, 0 X = O �>_ U Lli 0 -1 �' ^ v L v> N (V'J, N : 01 U " _I_-= U v >— C: O N 4� 0 m W f6 x N m N a--+ o c6 0 3 - LU V lM� L� L •L U Iii 4-0 L •� WJ w Op O O ��Y �� U •> G t •� Q > u1 Lcn N Lcn O Q =5 •i a) _� 0 cn ?� O N L u a- a-0 Q 00 V — 7 n 1 N �f N Q \ / Y � L � W O � o •iA U O m Q (�o + E L O 0 .. � O U N (f� Q 0 .. • — o •� O v V •7—� a> > 4-J GJ �J � J +� LI.- o 0 O v Q Eo ,-- U 76 0 Q N OO X fa E�� U 01 ateJ O N 01 N . N as 4-0 _ Oo ._ LU _N Ll ._ . Zn o a-=� � `'� O '--i m o V) Q 0 Lli lD 4A 4A m C: QU i X -0 O Lr) C: 2!, `p 0 — O O a) O a) c6 O u to Qv O _0 O a� C6 a) U v to -0 aN++ _� N O M aJ E +, =3 N O a) M 0 U Z > 0 00 0 Il sluedPlIled Wea201d 0 0 0 0 0 0 0 N N N N N N N N N M n oo a) f6 M o � N j� 0 •� P'� n � O a) r -I B Q f6 00 rl E U a) L 06 N X� � o 2, s `-' 3 0 O 00 0 � N r•I U � N 0N Room� X 0 4-J Q� x H o 4-J x m rl Ln N O O M I� o l q LL Q f6 •— QM N C 00 Ll) O O V? O O O O is O O to O O to O O O O O O O O to to to to ISOD Wea2oad Lli lD 4A 4A m C: QU i X -0 O Lr) C: 2!, `p 0 — O O a) O a) c6 O u to Qv O _0 O a� C6 a) U v to -0 aN++ _� N O M aJ E +, =3 N O a) M 0 U Z > a) f6 CL •� 0 Q a) Q f6 E U a) %4.— O X� a) a) �: ' N O x > 4 U 0N 0 4-J Q� x o 4-J x m rl O N O 4-J 4-1 'L LL Q f6 •— QM C 00 Ll) rl N X +•+ 2 m U N is a m � Lli lD 4A 4A m C: QU i X -0 O Lr) C: 2!, `p 0 — O O a) O a) c6 O u to Qv O _0 O a� C6 a) U v to -0 aN++ _� N O M aJ E +, =3 N O a) M 0 U Z > C C 0' n� E / Wx W X 00 1 [ ^ 0 CL . � U O �n1 Wrn V / n� W E LU 0 U 'i' u . O cn L Q 3 N (B U >` L (B of 000 U N� Vf O Q � N U t1A � '> LA > =3 E O 0 O N ate+ ,} U E 0 =3 O Q U O Q f6 Q N U 0 O N L L c co fB cB 4- LA') L X (B O X + Q' ^, W o E L >� U NO 0+- -s- N E Q lTT� L 0 x L— L ' m 0.�� 4>�+,�'� w OLnu�O 0 LAon 0 E _ L O \ %.+- U'N 000 u ` W 0 0 0 • m U U a 'i' u . N Q O 0 v 0 0 0 a� 0 n E W X W X a X .o LUm co B x 9 00 rq O N r_ O N O r� v 00 O C Q X00 E N W f6 14 X 'Vf 14 Vl- J NJ X W 2 Ca ss O 4-J U U a_+ O 0 O -0 a--+ C: C6 � Ca v > a -J a -J 4-J J t/) UI) O W }, (a a -J U � v Q N v a -J _0 O QJ v }' O CID v 4-J +-+ 4-J — O •� Ca .E Ca � E ca > txo O H N Q 0 N a--+ O U � a +, Q X :3 L- 0 a -J O C: v O cn 4- :3 :3 Lj O a+ O v ca Q O C c}'n _0 O O � v a-1 O a -J U QJ Q O Q _I-_ Q CaO ate-+ i Vl • t1A v v to � tl) O -0 a) N N O U U-) ca W J_0 N a) Q U 4- W � -0 v O W �� XCL�� v i V) 2 Ca ss O 4-J U U a_+ O 0 O -0 a--+ C: C6 � Ca v > a -J a -J 4-J J t/) UI) O W }, (a a -J U � v Q N v a -J _0 O QJ v }' O CID v 4-J +-+ 4-J — O •� Ca .E Ca � E ca > txo O H N Q 0 N a--+ O U � a +, Q X :3 L- 0 a -J O C: v O cn 4- :3 :3 Lj O a+ 00 O 000 O m rn • � Ln = No -V)- c ca ca 00 O (�o r— OCL L .� No ro N } O N4-0 .- a� 0 1L ® n� N U • N U Q Ln O .0 a� VJ N ca > LU �® i > a) ca a� O Q E L - Q O �. E x _0 N c E — Q NN : Z3 O 0 = N a"' X C6 O 2 UO L O Lj O N U +6 U O _ 2 a) L _ M -, a _a O= lfl N Q) b.0 LCL L Q) U U v p •� i .O N v O Q C6 ti0 O L E • N `n �_ L ca E 41 \/ NN v Cnili +J O v Q O 0 o6 -)Q v N - W u +-+ _ CF— +� U W O am 0 Q p m O L L _0 O 0-0 _0 Q) � L U Y T C7 - � O CL O Cl Q) v O Q) _ N N U p E Q CO _0_ cn 41 \ O r 41 W 0 4ml Q /LU\ O O a) p L (}\) i! V 4c) i L N O I E � � � •L L •L rrL V n, - O }' m° i< V u 0 Q LL W 41 c w 0 41 m `n c N � n w o O u a V1 Q) C . Gi O tw M • O N � c w i E 0000 oW--'A% N C i y > N LL lfl 0 m yQ) 0 0 ==NI 0 0 � W O M W � V Tt dA i U N 000 f0 Tt Ln N s= (01 J 0 t ^ M Q x m N i C W x H O o m N rn N m W M ,n 41 o V1 o tyo O t U ' ^ v I } Lr� N r -I mm • U N - N 0 -L � Ul N r -I W N 0 U >1 �0 } n W E n 1 Lu >< I X W 41 c w 0 41 m `n c N � n w o O u a V1 Q) C . Gi O tw M • O N C C C E E O N N O O 4. 7; a) N 0 � N 00 lfl 0000 m m 0 N O O 4� O Tt dA i U N 000 f0 Tt Ln I� (01 � w t ^ m m N N m m m M rn m m ul M ,n 0 N Lr� N r -I C C C E E O N N O O 4. 7; a) N 0 � N � O � O O O 4� O Tt dA i U N 000 f0 Tt r -I I� lfl cr w Ln ^ 00 00 N N m m ul ul Ln ,n 0 N mm � Rt N lfl N 0 -L � Ul N r -I C C C E E O N N O O 4. 7; a) N 0 � N � O � O 4� dA i U N f0 t o�C U w 0 O E N Ln a a� O N X r -I N � X i m c O m`- N C: w O 0-0 M aj .tw O O N Ln a v ca .bn Ln U O ca o°c .C: v Cl O Q LL fa N O cr► L � O � v O Cl U � ul O O _0 ro aA O C �C > O aA ro U � 0 .N M � O cn C: O N 0 ON U Vol ) > +-+ O i C: mE O r X = M N .- X cn m Cl 0— O � Q O M ca two o ._ LL C: ca U � O O O Q)}' O Q }' vOca X C: CL � .buoCL v O Q � ro v _0 _ O C: v ca v v v o •C O O un ro � � ro ca •_ OO Q } .N C: — cn •cn X Q) E ,E O L v v v Cl 0 (Dv 4' v CO ca Cl >, Ca i O 4A ca C: 4mJ W C: p v oro nL u ,--, O •N O O 0 W CL Q � L-ro LnN Cl L v O vca v ca ca � 4-'� O N> O O O •— N p N Q� Cl '� m N O O QJ L L O O ca � •� •> 4-1 ro v Q) O Cl C: cr Lf " o aJ � v� ca p Q N 4A C:L nn 11 �.�. O O cvn Q) +, •� Cl •cn �nll QVJ OU � Q) �C:LOu +-+-`OO v u� OO C:Q CO _0 N � �Nvo� C•�� +tw- pON v ca m ro� p ro 0 5 N ca ' CO �v •>•ro � O Ca O, � O0 Ln ��O p 4-J+ >/ pC:O N H a- n, p •Lr)N Cl v U VJ " (1) — v Ca � m Ca C:U _ -a�� u U O X +� O � X }' (1)z.� v+a4- `� Qa,° -0o O.0 0 (L) (1) 0 72 (� W L n}l W 0 U W � X U Ln � UJ m � X V ._� 00 L Ln O.0 0 (L) (1) 0 72 (� W L n}l W 0 U 4J 0 is (1) 0 4-J (� W n fa X U O � V 4J O i _v v O E O bm CL C: ; ate--+ v C:4-1 O 4J O G U Q ate -J O .� tO O 0 .- O 0 0 O Q OA Ca Ca i . a a--+ O � U r � i C:O ca X Ca U > Ca Q— O dA OO " CL O QJ Cl C: (1)a-+ t Q to O _ "� fa -1 p a.., O CL X 4-1 X v O"0 � "> a✓ ca +a � H a, U Ero U •� U+ M N a~ Q U cn v O �"' 1 >. O x v O "C: O cn cn •NU O Q bm "tL0 C:0 u O 4J ca O v O W 4-0 H v 0 U •� +'' U O u N � N a", C: U +-+ 0• O C:j O +� > _ W Ca O v ate--+ U v i :3Ca O—O Ln N O— a--+ j t +� +�- u O m H Ln d- Q 6 Q) 0 U O m o6 • • Ln CL L a- • Q) 0 U O m 00 • 4- 0 ca N O Q N Im, N N Ln O E • I..L W nN1 W 00 n� n, -F � W X � 4 -JL O I X � 0 a Q) 0 U O m o6 • • Ln CL L a- • Q) 0 U O m 00 • 4- 0 ca N O Q N Im, N N Ln O E • lfl�FN ' m to rn o Tt 00 00 N • . rl. N -i 00 lfl • (h Tt N ^ 0) ^ 0) .--. nl Rt ` ' r -I N N L m O m r -I N Tt m m n I- O m O I- Tt r -I O 00 :Z N 00 r -I U_ • O I- N LO n'L r- N 0) m /1 Ul L �l N N rN-I N C G1 O m O 0 0 W O w Tt O Vi O Ln � 00 O N r -i o m W w Tt Ln I� -:t r*� N r -I O M O 00 -Ln Ln O 00 �l • O \ J _ 00 0) 0 0 O N C co lfl � r -I r -I O r U i U O � co O N cn n'v\i W LU � � � CCc G � O t W s? _ E i N O N co 4� W Lj- D N E OL rn m oo Q lfl�FN L f (0 N 00 O O lfl lfl N , N N I- m O m r -I N Ln r -I N I*. I- O n Ln N r -I r -I r -I ri 00 r -I m rn T Ln QO N Ln Lo M 00 U- 00 N C G1 O O O O O O rn m O o m m w Tt Ln I� -:t r*� N r -I M 00 -Ln Ln O O N lfl � r -I r -I U O N Tt O U O N co 4� N E Q - U O Ll C 4� co O O N LL ++ U E C Ln O C C m _N J G= Q CC H lgwassd jeaauaD S08 C6 O • (3) V CL O O N s a o ro r 1 N H ( •� . � O M O O 00 Lr) O O ro L C ateJ .c tLo .bD .� V >_0 O O a) a-+ 0 -0 Q-0 OE " Uw O Q) vi O X O +-' m a� r a� O N U � N O D._ 1 /1 V ate-+ C6 � 0 Ln " r - O O �'. a 0 CL U >- O c a) = V O U O a-1 a..r E c _0 O E E = O a -j O ca E E +-j Ln O O CLU .E O a-+ CSA .N a) 0 O Q E X < L-� 0) O O E O -w Q— • � O O TO 0E ® co aA E ^ . r- E Ln 0 0 O C- ® aX .E O • W .0 00 Q 4— O E N D (1) bn O _ u 0LL E > O o(l) 0 O E O .� 0 z O o O �z ® (x a) 4 o(l) 0 O E � � O o 'U N +, E U O U ® (x a) 4 W }' O oz W \ U N Q O V °c O N � D W W O m uo � O • 0-0 _ N . — I N 0 O � � O N +, U O N � a) O }' O }' Q ca N � X ca 0 O 0-0 _ N O +-+ bn 4-0 N O C: -- 0 O X N N E 'j a� � -0•p U N O +-+ O QU O E—� cn ca O � +-+ O +-+ wiz°°� a� � � o o ,n O� U ate-+ fV U f6 N cn NLn Ln N • •O n E X X co L- 0 cn O roV 1-71 Is M m Ln 4- -0 O n O V cn (3) CSA . 4'-J � Q •� V 4-J V 04-jO O E Q0 cn E 0 X O E _V C6 z v cn O V Q W - -0 E04- cn cn U U 0 •O n E X X co L- 0 cn O roV 1-71 Is M m N t N �J N t U AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2018 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1