1/9/2018 - Regular
January 9, 2018
1
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of January 2018. Audio and video recordings
of this meeting will be held on file for a minimum of five (5) years in the office of the
Clerk to the Board of Supervisors.
N RE: CALL TO ORDER
Chairman McNamara called the meeting to order at 2:01 p.m. The roll call
was taken.
MEMBERS PRESENT: Supervisors George G. Assaid, Martha B. Hooker, Joseph P.
McNamara, Phil C. North and P. Jason Peters
MEMBERS ABSENT: None
STAFF PRESENT: Thomas C. Gates, County Administrator; Daniel R.
O’Donnell, Assistant County Administrator; Richard
Caywood, Assistant County Administrator; Amy Whittaker,
Public Information Officer, Ruth Ellen Kuhnel, County
Attorney; and Deborah C. Jacks, Chief Deputy Clerk to the
Board
IN RE: ORGANIZATION OF COUNTY BOARD
1. Election of Officers
a. Chairman
Supervisor Peters nominated Supervisor Hooker to serve as Chairman.
Supervisor Assaid seconded the nomination.
Supervisor Hooker was elected by the following recorded vote:
January 9, 2018
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AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
b. Vice Chairman
Supervisor Assaid nominated Supervisor Peters to serve as Vice
Chairman. Supervisor North seconded the nomination.
Supervisor Peters was elected by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
Chairman Hooker recessed the meeting at 2:02 P.M.
IN RE: OPENING CEREMONIES
Before the meeting was called to order, a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
IN RE: CALL TO ORDER
Chairman Hooker called the meeting back into session at 3:00 p.m. The
roll call was taken.
MEMBERS PRESENT: Chairman Martha B. Hooker, Supervisors George G. Assaid,
Phil C. North, Joseph P. McNamara and P. Jason Peters
MEMBERS ABSENT: None
STAFF PRESENT: Thomas C. Gates, County Administrator; Daniel R.
O’Donnell, Assistant County Administrator; Richard
Caywood, Assistant County Administrator; Ruth Ellen
Kuhnel, County Attorney; Amy Whittaker, Public Information
Officer and Deborah C. Jacks, Chief Deputy Clerk to the
Board
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
There were none.
January 9, 2018
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IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution expressing appreciation and gratitude to George A.
Levicki, DDS for his service as President and CEO of Delta Dental
of Virginia in Roanoke County (Jill Loope, Director of Economic
Development)
The resolution was read by the Clerk. Ms. Loope introduced the new
President of Delta Dental. There was no discussion.
RESOLUTION 010918-1 EXPRESSING APPRECIATION AND
GRATITUDE TO GEORGE A. LEVICKI, DDS FOR HIS SERVICE
AS PRESIDENT AND CEO OF DELTA DENTAL OF VIRGINIA IN
ROANOKE COUNTY
WHEREAS, George Levicki has diligently served the company for 36 years as
Dental Director, Vice President of Professional Affairs, and finally as President and CEO
for the past 26 years; and
WHEREAS, under his leadership, Delta Dental of Virginia grew to become the
leading dental insurer in Virginia and Corvesta Enterprise was founded to support the
organization’s continued growth; and
WHEREAS, Delta Dental of Virginia has become a valuable part of the County’s
business community through George Levicki’s leadership as one of the top 25
employers in Roanoke County, producing sustainable jobs with competitive wages for
citizens; and
WHEREAS, George Levicki is recognized throughout the community for his
involvement with organizations such as the Foundation for Roanoke Valley, Virginia
Health Care Foundation, and the Dean’s Advancement Advisory Council for the Virginia
Tech Carilion School of Medicine; and
WHEREAS, the Board adopts this resolution of appreciation and gratitude to
recognize Doctor Levicki for his many years of service to Delta Dental of Virginia and
the community.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that it expresses its deepest appreciation and gratitude to Doctor
George Levicki for his enthusiastic and dedicated leadership of Delta Dental of Virginia
and collaboration with Roanoke County; and
FURTHER, that the Board does express its best wishes to him and success in
his future endeavors.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
January 9, 2018
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AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
2. Resolution of appreciation to Joseph P. McNamara for his service
as Chairman of the Roanoke County Board of Supervisors in 2017
(Chairman of the Roanoke County Board of Supervisors)
The Clerk read the resolution. There was no discussion.
RESOLUTION 010918-2 OF APPRECIATION TO JOSEPH P.
MCNAMARA FOR HIS SERVICE AS CHAIRMAN OF THE
BOARD OF SUPERVISORS IN 2017
WHEREAS, Joseph P. McNamara served as Chairman of the Roanoke County
Board of Supervisors during 2017; and
WHEREAS, during Mr. McNamara’s term as Chairman, the County achieved a
variety of accomplishments, including:
Completion of the broadband network in Roanoke County, adding 25
miles of open-access fiber to primary commercial corridors
New construction, renovation and expansion projects representing more
than $38 million in new investment and the creation and retention of more
than 175 jobs including; the Tru by Hilton hotel, the LewisGale Cave
Spring Emergency Room, American National Bank and Valley Star Credit
Union
Completion of the Roland E. Cook School redevelopment project into 21
loft apartments
Sale of the former Allstate building to Metis Holdings
Completion of Phase 1 of the Retreat Apartments on Cove Road
Explore Park improvements and growth strategies to include the
development of camping, recreation and tourist destination experiences
Completion of the Reimagine 419 Town Center Study and community
visioning process
WHEREAS, Chairman McNamara emphasized sound financial strategies and
practices and promoted regional projects and initiatives to benefit all the residents of the
Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its deepest appreciation to Joseph P.
McNamara for his service as Chairman during 2017 and for his belief in democracy and
championing of citizen participation in local government.
On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
Assaid and carried by the following recorded vote:
January 9, 2018
5
AYES: Supervisors Assaid, North, Peters, Hooker
NAYS: None
ABSTAIN: Supervisor McNamara
IN RE: NEW BUSINESS
1. Resolution granting signatory authority to the County
Administrator, or his designee, to execute a project
administration agreement with the Virginia Department of
Transportation for the Fallowater Lane Extension Project (Richard
Caywood, Assistant County Administrator)
Mr. Caywood provided the need for this resolution. There was no
discussion
RESOLUTION 010918-3 GRANTING SIGNATORY AUTHORITY
TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE TO
EXECUTE A PROJECT ADMINISTRATION AGREEMENT WITH
THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE
FALLOWATER LANE EXTENSION PROJECT
WHEREAS, the County of Roanoke desires to have a safe and efficient road
system; and
WHEREAS, from time to time, the County of Roanoke and the Virginia
Department of Transportation (VDOT) work together to enhance the transportation
system; and
WHEREAS, certain agreements between the County of Roanoke and the Virginia
Department of Transportation must be executed for this cooperative work to be
accomplished; and
WHEREAS, on September 26, 2017, the Board of Supervisors adopted a
resolution amending the Secondary Six Year Improvement Plan and establishing the
Fallowater Lane Extension project; and
WHEREAS, on October 24, 2017, the Board of Supervisors adopted a resolution
supporting an application for Revenue Sharing funds for the Fallowater Lane Extension
Project; and
WHEREAS, Roanoke County has requested to administer the Preliminary
Engineering and Construction phases of the project.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia does hereby grant signatory authority to the County
Administrator or his designee to execute a project agreement with VDOT for the
Fallowater Lane Extension Project.
January 9, 2018
6
O n motion of Supervisor Assaid to adopt the resolution, seconded by Supervisor
Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. Ordinance approving a lease with Blue Mountain Adventures, Inc.
to provide camping facilities and services in Explore Park (Doug
Blount, Director of Parks, Recreation and Tourism)
Mr. Blount provided an explanation for the ordinance. Supervisor North
asked about the pro forma. Mr. Blount advised Mr. North there is a pro forma that
anticipates revenues in the fifth year. Supervisor North then asked if the proposed
tenant has any experience which Mr. Blount responded in the affirmative with huts in
Colorado.
Supervisor McNamara asked how did staff arrive with the lease rate. Mr.
Blount responded as part of developing the plan, they developed a business plan and
used National recommendation; the first 24 months with 5%, for camping, construction
will be taking place. There will be some unintentional impacts.
Supervisor Peters commented he was pleased to see this come to fruition.
There was no further discussion.
Supervisor Peters’ motion to approve the first reading and set the second
reading for January 23, 2018, was seconded by Supervisor North and approved by the
following vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
1. Ordinance approving a lease with Don's Cab-Inns, LLC to provide
camping facilities and services in Explore Park (Doug Blount,
Director of Parks, Recreation and Tourism)
Supervisor North inquired about the pro forma, with Mr. Blount responding
based on 10% occupancy rate. Supervisor North asked if the owners had experience
with Mr. Blount responding in the affirmative. Supervisor North then inquired about the
commercial liability number with Mr. Blount responding there is a high liability with
camping versus cabins. These was no further discussion.
Supervisor Peters’ motion to approve the first reading and set the second
reading for January 23, 2018, was seconded by Supervisor North and approved by the
following vote:
January 9, 2018
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AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
2. Ordinance accepting and appropriating grant funds in the amount
of $139,473 from the Department of Criminal Justice Services for
the Byrne Justice Assistance Grant (JAG) Program-Law
Enforcement/First Responders Cooperative Response Project
Regional Field Force Team (Howard B. Hall, Chief of Police)
Chief Hall outlined the request for ordinance. These was no discussion.
Supervisor Assaid’s motion to approve the first reading and set the second
reading for January 23, 2018, was seconded by Supervisor McNamara and approved
by the following vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
IN RE: SECOND READING OF ORDINANCES
1. Ordinance accepting and appropriating grants totaling $93,530
from the Virginia Land Conservation Foundation in the amount of
$69,980 and the Preservation Trust Fund through Pathfinders for
Greenways in the amount of $23,550 for land acquisition to
connect Carvins Cove to the Hanging Rock Battlefield Trail (Doug
Blount, Director of Parks, Recreation and Tourism)
Mr. Blount advised that the only change from first reading was a change to
the fee class account. There was no discuss.
ORDINANCE 010918-4 ACCEPTING AND APPROPRIATING
GRANTS TOTALING $93,530 FROM THE VIRGINIA LAND
CONSERVATION FOUNDATION IN THE AMOUNT OF $69,980
AND THE PRESERVATION TRUST FUND THROUGH
PATHFINDERS FOR GREENWAYS IN THE AMOUNT OF
$23,550 FOR LAND ACQUISITION TO CONNECT CARVINS
COVE TO THE HANGING ROCK BATTLEFIELD TRAIL
WHEREAS, The Virginia Land Conservation Fund provides grant funding to
jurisdictions to acquire land for recreational purposes; and
January 9, 2018
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WHEREAS, Roanoke County has been awarded a grant from the Virginia Land
Conservation Foundation in the amount of $69,980 for the construction of a greenway
that connects the Hanging Rock Battlefield Trail to Carvins Cove; and
WHEREAS, Roanoke County and the Pathfinders for Greenways partner
together to build and maintain greenways and trails, and are partnering together to
construct the greenway from the Hanging Rock Battlefield Trail to Carvins Cove; and
WHEREAS, Pathfinders for Greenways has been awarded a grant from the
Preservation Trust Fund and will donate up to $23,550 to Roanoke County land
acquisition costs; and
WHEREAS, in order to construct the greenway, Roanoke County and the
Margaret R. Hinchee Revocable Trust, have an agreement for Roanoke County to
purchase approximately 2.75 acres of land; and
WHEREAS, Margaret R. Hinchee Revocable Trust will further donate their half
interest in seven parcels totalling approximately 200 acres to build the greenway; and
WHEREAS, Roanoke County will further acquire greenway easements as
necessary for the greenway; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on December 19, 2017, and
the second reading was held on January 9, 2018.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $69,980 is hereby appropriated from a Virginia Land
Conservation Foundation grant for the purpose of land and easement
acquisition to construct a new greenway that connects Carvins Cove to
the Hanging Rock Battlefield Trail.
2. That the sum of $23,550 is hereby appropriated from a Preservation Trust
Fund grant award through the Pathfinders for Greenways for the purpose
of land acquisition.
3. That this ordinance shall take effect from and after the date of adoption.
O n motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
IN RE: CONSENT AGENDA
RESOLUTION 010918-5 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I- CONSENT AGENDA
January 9, 2018
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BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for January 9,
2017, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 6 inclusive, as follows:
1. Approval of minutes – November 8, 2017
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Jeffrey D. Clark, Police Officer IV, upon his retirement after twenty-six
(26) years of service
3. Request to accept and allocate funds in the amount of $ 6,003 to the Clerk of the
Circuit Court from the Commonwealth of Virginia for fiscal year 2018/2019
4. Confirmation of appointments to the Budget and Fiscal Affairs Committee
(District), Economic Development Authority (EDA)(District), Library Board
(District); Social Services Advisory Board (District) and the Western Virginia
Regional Industrial Facility Authority
5. Ratification of appointment to the Blue Ridge Behavioral Healthcare Board of
Directors
6. Request to re-allocate grant funds in the amount of $83,294 from the Virginia
Department of Motor Vehicles for the Selective Enforcement Grant
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
RESOLUTION 010918-5.a EXPRESSING THE APPRECIATION
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
TO JEFFREY D. CLARK, POLICE OFFICER IV, UPON HIS
RETIREMENT AFTER TWENTY-SIX (26) YEARS OF SERVICE
WHEREAS, Mr. Clark was employed by Roanoke County on January 6, 1992;
and
WHEREAS, Mr. Clark retired on January 1, 2018, after twenty-six (26) years of
devoted, faithful and expert service to Roanoke County; and
WHEREAS, during Mr. Clark’s tenure with the Police Department, he has served
with professionalism and dedication in providing services to the citizens of Roanoke
County;
WHEREAS, Mr. Clark has served in the position of uniformed patrol officer,
school resource officer, general assignment detective, and narcotics detective.
WHEREAS, Mr. Clark is a graduate of the Virginia Forensic Sciences Academy
January 9, 2018
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and has served as the department’s senior crime scene technician on numerous serious
crime scenes. Mr. Clark is also a trained computer forensics examiner and has
performed numerous computer and cell phone forensic examinations supporting
investigations of a wide range of crimes.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to JEFFREY D. CLARK for more than
twenty-six years of capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A-010918-5.b
A-010918-5.c
A-010918-5.d
A-010918-5.e
IN RE: REPORTS
Supervisor Peters moved to receive and file the following reports. The
motion was seconded by Supervisor McNamara and carried by the following recorded
vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Assaid stated he just wanted to welcome Mr. North to the Board
and to congratulate Ms. Hooker for her chairmanship.
Supervisor North congratulated both Ms. Hooker and Mr. Peters, Madam
Chair and Vice Chair. He advised he would not be as brief as the gentleman to his right.
First, he wanted to wish everyone a good afternoon and make some thank yous and
then a motion. He would like to thank his family most of all for their support and the
January 9, 2018
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citizens of the Hollins District as well as fellow Supervisors in allowing him to assume this
position for the next four years. He thanked County staff for their introductions and all
their presentations these past several month to facilitate his transition to Supervisor.
Those were very helpful and informative and they did an excellent job. Thirdly, he stated
he looks forward to working with his fellow Supervisors, the County Staff and the School
Board for the citizens of Roanoke County and all discussions involving Roanoke
County’s Community Strategic Plan and other topics, which make our County and the
region a wonderful place to live, work and play. Having said all that, at this time he
proposed County Staff prepare a cost estimate and report back to the Board to open the
Hollins Library on Sunday afternoons from 1-5 p.m. as soon as possible until the end of
the fiscal year for this year. The Hollins Library is the second busiest Library in the
region and accounts for 24% of the County’s circulation, 23% of total County visits and
26% of the County public computer usage. In addition, with our school students’ use of
laptop computers, the proposed opening will serve as a venue on Sunday afternoons to
students for those students without internet access at home as well as our citizens who
may desire to use the library and its community center aspects on Sunday afternoons as
well.
Chairman Hooker asked staff to study and get back to the Board for further
conversation. Mr. Gates stated staff would be pleased to do that and will respond as is
our practice through a budget memo and provide a copy to all Board members.
Supervisor Hooker welcomed Mr. North and stated it would be a real
pleasure to work with him. She stated she feels confident and positive about our
oncoming year with our tasks and the ability to get them done and really move forward
this year; is looking forward in this capacity.
Supervisor Peters welcomed Mr. North to the Board and added that he
knows Ms. Hooker will do a wonderful job this year. As customary, he always likes to
end the meeting thanking our employees. More so this time, out of our Police, Fire and
Rescue and trash collectors, everybody who has braved the cold over the last couple of
weeks, his hat is off to them and he truly appreciates everything they do.
Supervisor McNamara thanked the Board for all their hard work and
welcome to Mr. North; he is looking forward to the year.
th
At 3:37 p.m., Chairman Hooker recessed to the 4 floor for work session
and closed meeting.
IN RE: WORK SESSIONS
1. Work session to review with the Board of Supervisors
recommended updates to County of Roanoke financial policies
(Rebecca E. Owens, Director of Finance; Christopher R. Bever,
Director, Management and Budget
January 9, 2018
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Mr. Gates provided an overview. Ms. Owens reviewed the financial
policies. Mr. Bever outlined the budget policies. Ms. Owens provided the debt policies
and Mr. Bever outlined the reserves.
Supervisor McNamara stated the agreement with Roanoke County
schools should be a part of the financial policies; you need to put caps on. He thought a
year ago, the Board said they did not like having caps. We have caps for the school
system, we should have caps for us. He is referring to the $10 million every third year
and that provides discipline, and works over multiple Boards. Balance based on 3% of
net assets, his goal is not to sit at 3%, we could spend way more in debt and still be
under our financial ratios. He personally is going to have a huge problem with that and
thought the Board did before. He thinks it has worked very, very well. The reason we
can build a high school and all these other localities around us is because we run this
plan. If we didn’t run with this plan, we would not have the reserves to build the high
school, like Salem for example and the difficulties they are having. He would just rather
see a 10-year CIP that is budgeted based on the borrowing stream as laid out in the
joint Schools/County program. He knows administration does not like it, but thought
that the Board was in agreement. Ms. Owens responded to Mr. McNamara that she
did not include because the schools have other several separate policies.
Supervisor Peters stated it is a plan that is laid out and we have yet to
exceed $10 million a year.
Supervisor McNamara stated he guarantees that the CIP that we are
going to be getting in another month is going to be in violation of that policy. What we
did before worked, granted it is nice to put the general fund unappropriated balance in
the budget, but in reality we had $3 million revenue surplus every single year; that was
the very first thing that had to be funded. So, it worked. If we have a revenue downfall
of 2% or 3%, you had a cushion. We have budgeted out our whole cushion.
Mr. Bever stated these were staff recommendations.
Supervisor McNamara then asked if we should have a $10 million cap on
the schools or let them tell us what their needs are. We want the schools to follow it,
but we don’t want to borrow it. Mr. Bever responded in his opinion as the Budget
Director, if the schools have capital needs, they need to tell us what those capital needs
are and we need to work with the schools to find an affordable way to plan those
expenditures out, which is why we do a multi-year approach to our CIP. Cave Spring
has been in the CIP, so it came forward. William Byrd is in the CIP and it is the next
project and will come forward in the CIP. We know these things are out there. The
schools have adopted their CIP for this year and largely stuck with the $10 million in
borrowing; that was the choice they have had, but he would be more interested in
knowing what their needs are, what the costs are and work together within the
constraints that we know that the Board has.
Supervisor McNamara stated that Mr. Bever was asking for a political
nightmare. Read the papers, read the relationship of every other school system. The
January 9, 2018
13
reason the school system is in such good shape is because of this program. He just
does not get why we want to negotiate.
Ms. Hooker suggested this is a healthy conversation and she really
believes it needs to happen and to have some consensus and should happen at the
Retreat. Supervisor McNamara stated he was in agreement.
Mr. Gates responded that staff puts forward what they feel is appropriate
from a long-term fiscal standpoint and do not apply a political lens and that is the job of
the Board. If the Board decides to do something different that is your power and your
right, but he does not think it is appropriate for us to suggest that the staff should
somehow calculate what that political consequence might be. Staff will always put
forward what they believe is appropriate from a fiscal perspective.
Supervisor Peters stated he may be on a different page, but what he just
heard does not make sense because he did not understand that we would be picking
what the schools projects would be. They have already laid out what those project are.
Our job is to make sure it falls within the fiscal restraints of the County budget. Did he
miss something?
Supervisor McNamara responded in the affirmative. At the end of the day,
we have a structure. Is that structure wrong? Let’s talk about changing the structure, is
$10 million the wrong number, but what are our needs? We need this, this and this.
Supervisor Peters responded but he stated Cave Spring is there; William
Byrd is there. They are the next in the pecking order of what needs to be done.
Supervisor McNamara stated they are doing that within the constraints
that the policy has. If we get rid of the constraints of the policy, you are going to have a
free for all.
Supervisor Peters asked who was getting rid of it with Supervisor
McNamara stating that is what Mr. Bever said. He thinks we should evaluate projects
as opposed to some fixed number and if we don’t have a fixed number, we are not
disciplined; on the County side and does not think the schools would be disciplined
either. He just brought it up because it is a huge issue. He can deal with most of the
stuff in here, a lot is pretty good. However, he has a huge issue with that.
Mr. Bever asked Ms. Hooker if this should be an agenda item for the
retreat with Supervisor Hooker confirming.
Supervisor Assaid stated if we really want to be transparent about this and
he knows Mr. Light and Mr. Blount do a wonderful job with their CPM Projects. They
have identified projects. He would like to see those come back and they can tell us
where they are with their maintenance program as it is a huge amount of their budgets;
he believes Mr. Blount is $2.4 million. Mr. Blount responded it is $750,000 each year.
Mr. Light responded he has $800,000. Supervisor Assaid stated by they have projects
that came up with that need. It would be nice to know if they have been addressed, we
are correctly funding the CMP. Keeping up with our assets is extremely important.
Mr. Bever responded staff will get this information and completed his
review.
January 9, 2018
14
Supervisor Assaid commented that the information is very helpful.
Supervisor McNamara stated he was in full agreement; it is a nominal
number.
Supervisor North inquired of Mr. Bever if the Budget and Fiscal Affairs
Committee had any input on what was being presented today. Mr. Bever responded
staff has been working with them to get them up to speed on what all of our policies are.
They are not at the point to provide input. Ultimately, in the future, if staff wanted to
recommend changes, staff would run that by them. As a Committee, they are not to
that point yet.
Supervisor Hooker asked why with Mr. Bever stating it is not fully staffed
and there are some attendance items they are working through; working on the best
days and times to meet. The group needs to be a little bit bigger so that at any meeting
they have a quorum so items can be discussed and moved forward. They are very
engaged. They are just not ready to provide a recommendation to the Board. When
they get to that point, they will provide the recommendation.
Supervisor Assaid inquired regarding the statement, “Include amount in
annual budget to account for revenue growth and maintain fund balance.” If we have
revenue growth of $2 million, we would use 12% of that or $240,000. Where does the
$240,000 come from? Mr. Bever responded it would be the first $240,000 from the
prior-year end balance.
Supervisor McNamara asked where the fund balance on healthcare came
from with Ms. Owens responding it is a blended rate because of claims being on a
calendar year basis. Supervisor McNamara then stated so it came from the subscribers
with Ms. Owens responding in the affirmative. Supervisor McNamara stated it should
go back to the subscribers with Ms. Owens responding some of it is coming from the
employer too.
Supervisor North stated just so he is clear. He went through the
presentation twice and got the picture the second time that you were trying to frame this
up into a new policy, but in the course of doing so, you are talking about changing the
funding formula on capital projects that we current have at 10-10-10, year 1-2-3. Is that
correct. Mr. Bever responded this policy as presented to the Board in draft format does
not address the 10-10-10.
Mr. Gates stated unless somebody can tell him differently, he does not
understand that to be a policy of the Board. It has been a practice, it has been a
discussion point, but he is not aware that it was ever formalized into some manner of
Board policy. So, if the Board wants to institute that as a policy, he would recommend
against it in its current construct, but certainly we could turn it into a policy in some form
that the Board would desire. He does not understand it to be policy and therefore was
not incorporated into this discussion.
Supervisor Hooker stated she thinks it is an important thing to hash out
during the retreat and whether it is the 10-10-10 or that number has changed, it is an
January 9, 2018
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important decision because she thinks there is a feeling by some Board members that it
has been policy; maybe not written.
Supervisor McNamara stated he does not know if it is written or not, but
going back to 2003 to 2016, we followed it with one exception and that was for schools.
Mr. Gates stated there was another exception, Cave Spring and prior to
that was Green Ridge and other facilities. There has been at least two examples.
Supervisor Assaid stated Cave Spring is not being borrowed until the next
fiscal year.
Mr. Gates responded stated it was moved into last year. Supervisor
Assaid stated we are not paying until next fiscal year. Mr. Gates responded the
appropriation occurred, which policy dictates or practice dictates.
Supervisor McNamara stated it allowed the use of one year out and the
previous, which makes sense on a big project. Granted, it may not be a policy, but it is
something we ought to be shooting for because if we don’t have that constraint, maybe
staff has constraint and this Board has constraint, but the next Board might not.
Supervisor Peters commented the next Board can do whatever they want
to do.
Supervisor McNamara agrees but asked about the next administration.
Supervisor North asked due to being new on the Board what is different
from the current CIP and this policy. Is it going to tighten up the ratios to show in the
out years? Mr. Bever responded most of the practices we have been doing. This just
formalizes. Staff is putting into policy what has been done over the last few years,
which has strengthened the ability to plan for the capital improvements we need in the
County.
The work session was held from 3:54 p.m. until 4:54 p.m.
IN RE: CLOSED MEETING
At 3:35 p.m., Supervisor Hooker moved to go into closed meeting
following the work sessions pursuant to the Code of Virginia Section 2.2-3711 A 1,
Personnel, namely discussion concerning appointments to the Roanoke County Audit
Committee; Roanoke Valley Cable Television Committee, Roanoke Valley
Transportation Planning Organization; Roanoke Valley-Alleghany Regional
Commission; Roanoke Valley-Alleghany Regional Comprehensive Economic
Development Strategy Committee; Social Services Advisory Board; Virginia Association
of Counties (Liaison Board Member) (Legislative Contact); Virginia’s First Regional
Industrial Facility Authority; Western Virginia Regional Jail Authority The motion was
seconded by Supervisor Peters and carried by the following recorded vote:
January 9, 2018
16
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
The closed session was held from 5:04 p.m. until 5:20 p.m.
IN RE: CERTIFICATION RESOLUTION
At 5:20 p.m., Supervisor Hooker moved to return to open session and
adopt the certification resolution.
RESOLUTION 010918-6 CERTIFYING THE CLOSED MEETING
WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member’s
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies; and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
January 9, 2018 17
IN RE: ADJOURNMENT
Chairman Hooker adjourned the meeting at 5:21 p.m.
0
emitted by: Approved by:
1
0
A , `�I )7), Z . -J rr it
9:borah C. Jr Martha B. Hooker
Chief Deputy - ' to the Board Chairman
January 9, 2018
18
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