HomeMy WebLinkAbout10/14/2003 - Regular
October 14, 2003
879
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
October 14, 2003
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of October, 2003.
IN RE: CALL TO ORDER
Chairman McNamara called the meeting to order at 3:04 p.m. The roll call
was taken.
MEMBERS PRESENT:
Chairman Joseph McNamara, Vice-Chairman Richard C.
Flora, Supervisors Michael W. Altizer, Joseph B. “Butch”
Church, H. Odell “Fuzzy” Minnix
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge,County Administrator;Paul M. Mahoney,
County Attorney; Diane S. Childers, Clerk to the Board; John
M. Chambliss, Assistant County Administrator; Dan
O’Donnell, Assistant County Administrator; Teresa Hamilton
Hall, Public Information Officer
IN RE: OPENING CEREMONIES
The invocation was given by Reverend Everett Kier, Salem Baptist
Church. The Pledge of Allegiance was recited by all present.
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Joint proclamation declaring October 19 through 25, 2003 as
"Building Character Week" in the Roanoke Valley
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Chairman McNamara presented the proclamation to Stuart Harris, founder
of the Greater Roanoke Valley Character Coalition (GRVCC).
2. Proclamation declaring the month of October 2003 as
“National Arts and Humanities Month” in the County of
Roanoke
Chairman McNamara presented the proclamation to Susan Jennings,
Executive Director of the Arts Council of the Blue Ridge. Also present were Wendi
Schultz, Tourism and Event Coordinator, Roanoke County; Carolyn Payne, Virginia
Museum of Transportation; and Beth Doughty, Roanoke Regional Chamber of
Commerce.
3. Proclamation declaring October 5 through October 11, 2003 as
"Fire Prevention Week" in the County of Roanoke
Chairman McNamara presented the proclamation to the following
representatives of the Fire and Rescue Department: Rick Burch, Chief of Fire and
Rescue; Captain Gary Huffman; Lieutenant Barry Beckner; Paul Kipley; Billy Chrimes;
Tracy Wood; David Hafey; Dana Lacy; Chuck Straub; Jeff Stump; and Freddie the Fire
Engine.
4. Proclamation declaring the month of October 2003 as “Crime
Prevention Month” in the County of Roanoke
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Chairman McNamara presented the proclamation to Ray Lavinder, Chief
of Police; Rick Crosier, Crime Prevention Officer; and McGruff, the Crime Prevention
Dog.
IN RE: BRIEFINGS
1. Introduction of Teresa Hamilton Hall, Public Information Officer.
(Elmer Hodge, County Administrator)
Mr. Hodge introduced Ms. Hall and advised that she has 12 years
experience in television news. She spent the last nine years at WDBJ Television where
she worked as a reporter and weekend anchor. In addition, she is an adjunct professor
at Virginia Tech where she teaches public speaking and public relations courses. Ms.
Hall grew up in the Blacksburg area and graduated from Virginia Tech in 1991. Shortly
after her graduation, she began work at WVVA Television in Bluefield, West Virginia.
She joined WDBJ in the fall of 1994 as the station’s Danville bureau chief. She also
worked in the Blacksburg newsroom before transferring to the station’s Roanoke
newsroom as weekend anchor. Mr. Hodge indicated that Ms. Hall lives in the Glenvar
area with her husband, Shannon, and their son, Derrick. He noted that she has a great
combination of experience, talent, integrity, and love of community which will make her
an excellent resource for Roanoke County citizens.
Ms. Hall advised that although she has only been on the job for
approximately one week, she has already been made to feel very welcome. The staff
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has been very warm and generous, and she indicated that she looks forward to working
with staff and the Board.
The Board members welcomed Ms. Hall and congratulated her on her
new position.
2. Briefing from Economic Development Department regarding
existing business program. (Doug Chittum, Director of Economic
Development)
Mr. Chittum reported that in the past 2½ years, the last three major
industrial business announcements in the area have been in Roanoke County:
Novozymes Biologicals at the Center for Research and Technology (CRT); Marvin
Windows which created 200 jobs and represented $15 million in investment; and
Cardinal Glass which also created 200 jobs and represented $15 million in investment.
When combined with retail announcements in the last several years, this represents in
excess of $100 million in investments and 700 jobs. Mr. Chittum extended his
appreciation to the Board and Mr. Hodge for their support of economic development
efforts. He noted that many more jobs and investments have been made by the existing
businesses in Roanoke County. He advised that the existing business program is
managed by Melinda Cox.
Ms. Cox advised that during the past year, 180 visits were conducted with
existing businesses and the investment by the companies which Roanoke County
assisted totaled approximately $28 million. She noted that R. R. Donnelley was
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recently featured in Fortune Magazine as one of two elite manufacturing plants in the
United States. Three businesses were also recognized by the Virginia Manufacturer’s
Association for receiving the Governor’s Environmental Excellence Award: ITT Night
Vision, Southern States Co-Op, Inc., and Novozymes Biologicals. Today, Novozymes
Biologicals was named the Biotechnology Company of the Year at the Virginia
Biotechnology Association meeting in Northern Virginia. Ms. Cox stated that there are
two major communication vehicles being utilized by the Economic Development
Department: the Roanoke County Business Partners Television Program on RVTV
Channel 3 and the Roanoke County Business Partners E-Newsletter. Roundtable
meetings were held in all five magisterial districts and staff plans to continue with this
program. Ms. Cox stated that staff has been working with the Department of Business
Assistance in Richmond through Workforce Services and the businesses represented at
the meeting today reflect these accomplishments because they have brought in over
$100,000 of training funds for use in their internal and external expansions.
Ms. Cox introduced Sherry Elder, Manager of Human Resources, and
Randall Vandergriff, Manager of Inventory Control, from Atlas Cold Storage. She stated
that Atlas Cold Storage is currently undergoing a $9 million dock expansion and
information technology upgrade. They have approximately 240 employees and were
approved to receive workforce training funds in the amount of $68,229 for retraining 171
employee positions.
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Ms. Elder stated that partnering with the Workforce Services of Virginia
and having governmental support enables Atlas to be more efficient in the operation of
their business, and allows them to provide jobs and benefits to attract and retain
employees. The new technology will allow them to be paperless and to be more
competitive and accurate in their order selection process. Mr. Vandergriff demonstrated
the wireless technology for members of the Board. The units are used by employees to
communicate with the computers via voice command, and he indicated that employees
have responded very favorably to the new equipment.
Ms. Cox introduced Ali Khan, Plant Manager at Precision Fabrics Group
(PFG). She noted that PFG is one of the oldest manufacturing facilities in the County.
Over the past three years, they have implemented Phase I and Phase II of an internal
expansion and plant renovation and purchased over 150 new pieces of equipment.
They have 425 employees and are in the process of hiring 50 new employees. They
also participate in the Workforce Services Program and are funding 66 employees for
retraining at a total cost of $33,330. PFG expended $4 million to upgrade their
information technology, and they were the first textile plant in the United States to
receive an ISO 9000 certification.
Mr. Khan thanked the County and the Town of Vinton for their support. He
noted that the people in the community have great work ethics. He recalled that
following the Flood of 1985, consultants from California advised that it would take three
months to get the plant operational again. The employees at PFG accomplished this in
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three weeks and it was the result of their strong work ethic. He stated that in the past,
their technology was not integrated and generated lots of paper. The company made
the decision to upgrade and integrate their manufacturing, financial, and sales systems.
They included in this some of their key customers. As a result, they have experienced
tremendous cost savings and a reduction in paperwork. In addition, their employees
have expended a great deal of effort to improve product quality and increase
productivity. All of these components keep their textile business competitive and allow
them to research products to determine a niche market where they can be competitive.
He thanked Ms. Cox for her assistance in securing workforce training funds for the
company, and displayed some of the items produced at the plant.
IN RE: NEW BUSINESS
1. Request to accept and appropriate grant in the amount of
$464,242 from the Federal Emergency Management Agency
(FEMA) to the Fire and Rescue Department for the purchase of
new firefighting breathing apparatus. (Richard E. Burch, Chief
of Fire and Rescue)
A-101403-1
Chief Burch reported that the Fire and Rescue Department was recently
awarded a grant in the amount of $464,242 from the Federal Emergency Management
Agency (FEMA) through the FIRE ACT grant program to replace the firefighting
breathing apparatus (SCBA). He advised that there were over 19,000 requests for
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funding through this grant program, and both Roanoke City and the City of Salem
received grants for the same purpose in 2002. Participation in the regional bid provided
competitive prices for the equipment and helped to maintain continuity of the equipment
between localities. The grant is a 70/30 matching program, and the Board appropriated
the County’s matching share of $198,960 during the 2002-2003 budget process. Chief
Burch stated that the current SCBA equipment has been in service since the early
1980’s and can no longer be upgraded. Battalion Chief Steve Poff provided an
overview of the safety feature of the new equipment, which was displayed by firefighters
Tracy Wood and Paul Kipley.
Chief Burch requested that the Board accept and appropriate grant funds
in the amount of $464,242 and also authorize the County Administrator, or his
representative, to dispose of the old units in an appropriate manner, including donation
of the units to another department.
Supervisor Flora concurred with the donation of the equipment to adjacent
localities, and recommended examining which jurisdictions can least afford to purchase
new equipment and give these the highest priority.
In response to an inquiry from Supervisor Church, Chief Burch indicated
that during physical agility testing, firefighters are required to wear a 75 pound vest
which is designed to represent the weight of the breathing apparatus.
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Supervisor McNamara moved to approve staff recommendation,
acceptance and appropriation of the grant and authorization to donate the old breathing
apparatus to other departments. The motion carried by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
2. Resolution requesting that the Governor of Virginia designate
Roanoke County as a primary disaster area due to this year’s
excessive rainfall and moisture. (Jonathan M. Vest, Extension
Agent)
R-101403-2
Mr. Vest advised that while the rainfall experienced this year helped to
recharge ponds and streams and the groundwater table, the amount and timeliness of
the rainfall occurred during a critical time of the growing season. This resulted in a
number of vegetable crops being delayed in their initial planting or rotting in the ground
after planting. Corn yields were well below normal due to the excessive moisture, with
some crops being planted as late as July. In addition, the United States Department of
Agriculture (USDA) programs implemented provisions for hay quality in 2002. This
year, hay quality has been affected due to the short growing season and late harvesting
which resulted in a decline in quality. The full impact of this decline will not be fully
realized until late spring 2004. Mr. Vest advised that all fruit and vegetable crops have
been affected by the excessive moisture. Beginning in April 2003, rainfall totals were
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1½” above normal. As the critical planting season approached, rainfall totals were 6”
above normal.
Mr. Vest recommended adoption of a resolution asking the Governor to
request that the United States Secretary of Agriculture designate Roanoke County as a
primary disaster area due to the excessive rainfall.
There was no discussion on this item.
Supervisor McNamara moved to adopt the resolution. The motion carried
by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 101403-2 REQUESTING THAT THE GOVERNOR OF
VIRGINIA DESIGNATE ROANOKE COUNTY AS A PRIMARY
DISASTER AREA DUE TO THIS YEAR’S EXCESSIVE RAINFALL AND
MOISTURE
WHEREAS, widespread excessive rainfall and moisture were experienced in
Roanoke County resulting in severe distress and hardship for the County’s agricultural
community; and
WHEREAS, the excessive rainfall and moisture has resulted in more than
$500,000, in damage to greenhouse/nursery ornamentals, vegetables, corn silage, hay,
and other crops on 16,000 acres of farm land; and
WHEREAS, crop losses are putting severe financial pressures on Roanoke
County farmers.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, does hereby petition the Honorable Mark R. Warner,
Governor of the Commonwealth of Virginia, to request that the United States Secretary
of Agriculture designate Roanoke County as a primary disaster area due to excessive
rainfall and moisture to provide the means for those affected to excessive rainfall and
moisture to provide the means for those affected to qualify for available relief
assistance.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
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AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
3. Resolution pursuant to Sections 15.2-1900 through 15.2-1907,
and Title 25.1 – eminent domain, of the Code of Virginia (1950,
as amended), to authorize eminent domain proceedings for the
acquisition of, and immediate right of entry to, a permanent 20’
sanitary sewer easement, together with the right of access and
two 10’ temporary construction easements, upon the private
park in Highfields Subdivision (Tax Map No. 86.11-04-48),
being owned in undivided interests by all of the Highfields lot
owners. (Gary Robertson, Utility Director)
R-101403-3
Mr. Robertson reported that in March 2003, the Board approved the
Roselawn sanitary sewer extension project. This project required the acquisition of
easements across eight separate properties, of which staff has reached agreement on
seven of the eight properties. The remaining property is a private park which is jointly
owned by twenty-five (25) owners. The County has communicated with the 25 property
owners and a community meeting was held in August. To date, staff has been unable
to reach agreement with 12 of the 25 property owners. Staff is requesting that the
Board approve the condemnation action so that the contractor can obtain right-of-entry
to the property in order to meet the deadline for completion of the sewer line project by
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January 2004. Mr. Robertson advised that he would continue to attempt to negotiate
with the property owners throughout this process.
Ms. Paula Beman, 5455 Lakedale Road, submitted an appearance
request form but was not in attendance when called upon to speak.
In response to Supervisor McNamara’s questions, Mr. Robertson advised
that the property is an undeveloped, wooded lot. He displayed photographs of the
property, and indicated that the parcel was designated by the developer of Highfields as
a private park. He stated that the sewer line can be extended through this area without
disturbing the property, except for the point of connection to the existing sewer line.
Supervisor Flora questioned how close the nearest resident is to the
sewer line. Mr. Robertson stated that the nearest resident lives adjacent to the park but
is not in the Highfields subdivision. They are several hundred feet from the proposed
extension, and the County has reached agreement with these property owners.
In response to a question from Supervisor Church, Mr. Robertson
indicated that there is no underlying reason why there is not a consensus among the
residents. He noted that different proposals have been recommended, but all 25
property owners have not been able to reach agreement.
Supervisor Altizer questioned whether it was the intention of the County to
continue negotiating with the residents if the condemnation is approved. Mr. Robertson
advised that it was, and noted that the matter can be settled until the time it is
scheduled to go to court.
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Supervisor Flora moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 101403-3 PURSUANT TO SECTIONS 15.2-1908 THROUGH
15.2 -1907, AND TITLE 25.1 – EMINENT DOMAIN, OF THE CODE OF
VIRGINIA (1950, AS AMENDED), TO AUTHORIZE EMINENT DOMAIN
PROCEEDINGS FOR THE ACQUISITION OF, AND IMMEDIATE RIGHT OF
ENTRY TO, A PERMANENT 20’ SANITARY SEWER EASEMENT, TOGETHER
WITH THE RIGHT OF ACCESS AND TWO 10’ TEMPORARY
CONSTRUCTION EASEMENTS, UPON THE PRIVATE PARK IN HIGHFIELDS
SUBDIVISION (TAX MAP #86.11-04-48), BEING OWNED IN UNDIVIDED
INTERESTS BY ALL OF THE HIGHFIELDS LOT OWNERS
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That a permanent sanitary sewer easement, twenty feet (20’) in width and
consisting of 6,667 square feet, is necessary for public use in connection with a
Roanoke County project, known as the Roselawn Sanitary Sewer Extension Project
and/or the Roselawn Off-Site Sewer Project, to extend gravity sanitary sewer service to
an area of the County containing approximately 700 acres of property located in the
drainage area along Roselawn Road, said project having been previously approved and
authorized by Ordinance #032503-9 adopted by this Board on March 25, 2003.
2. That the project is necessary for the general health, safety and welfare of
the public, and specifically is necessary to enable the County of Roanoke to provide
sanitary sewer service to new and existing residences in the service area through a
gravity line, which will further eliminate the additional costs to the public of operating
and maintaining existing and future lift stations.
3. That acquisition of a permanent 20’sanitary sewer easement, with the right
of access and two 10' temporary construction easements, is required to construct,
install, improve, operate, inspect, use, maintain, and repair or replace a sanitary sewer
system and related improvements, together with the right of ingress and egress thereto
from a public road, upon, over, under, and across a “Private Park” owned by the Owner
or Owners of Lots in Highfields, and designated upon the Roanoke County Land
Records as Tax Map #86.11-04-48.
4. That this easement is one of a series of easements required for the project
and is the only remaining easement to be acquired.
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5. That this easement is necessary to the Project, as its location is the lowest
point in the service area, which is required for the proper design and operation of the
gravity sewer system.
6. That the easement required for this project is through the “Private Park”
property in Highfields Subdivision, located on Lakedale Road in the Windsor Hills
Magisterial District of the County of Roanoke, Virginia, owned in equal and undivided
interests by the owner or owners of each lot as shown on the map of Highfields
Subdivision, and is more particularly described as follows:
A perpetual RIGHT and EASEMENT, of 6,667 square feet and
being twenty feet (20') in width, to construct, install, improve,
operate, inspect, use, maintain, and repair or replace a sanitary
sewer system, together with related improvements, including
slope(s), if applicable, together with the right of ingress and egress
thereto from a public road, upon, over, under, and across a tract or
parcel of land belonging to the owners of the lots in Highfields
Subdivision, shown and designated as “PRIVATE PARK” upon the
Map of Highfields, dated January 21, 1957, of record in the Clerk’s
Office of the Circuit Court for Roanoke County, Virginia, in Map
Book 3, page 247, and designated on the Roanoke County Land
Records as Tax Map No. 86.11-04-48. The location of said
easement is more particularly described on the plat attached hereto
as “Exhibit A” and by reference incorporated herein.
TOGETHER WITH temporary construction easements totaling
6,670 square feet, and being ten feet (10') in width on each side of
the permanent easement described above, for use as temporary
work space and to allow for necessary grading and storage during
any phase of construction, reconstruction, repair or replacement
within the easement area. The locations of the temporary
construction easements are shown cross-hatched and designated
as “NEW 10' T.C.E.” on Exhibit A attached hereto.
7. That the fair market value of the permanent sanitary sewer easement,
together with right of access and the temporary construction easements, is $891.00.
8. That $891.00 has been divided by the total of thirty-two (32) tax parcels in
the subdivision, for a value of $27.84 per parcel. The lot owners have been offered, and
are hereby re-offered, $27.84 for each tax parcel owned to acquire their undivided
interest in the easement.
9. That one parcel (well lot) is owned by the County of Roanoke and the
interests of the owners of sixteen (16) parcels have been acquired by purchase.
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10. That the interests of the following owners of sixteen (16) lots, referenced
by tax parcel number, remain to be acquired and the County has been unable to agree
on the compensation to be paid or other terms of purchase or settlement with said
owners:
Tax Parcel # Owner(s)
86.11-4-10 Carolyn Davis and Thomas Howard Beasley, III
86.11-4-11 Paula M. Beman
86.11-4-14 James Parsons Maddox and Clara J. Maddox
86.11-4-15 Vann G. and Florence A. Flowers
86.11-4-16 Randal L. Downs
86.11-4-17 Henry B. Bell
86.11-4-20 Gary and Carol L. Sternes
86.11-4-21 Robert L. Haynes, Jr.
86.11-4-30 Philip Trompeter
86.11-4-32 David R. and Bonnie Wall Lievsay
86.11-4-34 & 35 Daniel J. and Diane D. Fair
86.11-4-36 Eugene H. Connelly
86.11-4-39 John D. Sledd and Poarch Giles Sledd
86.11-4-40 & 41 David W. Wimberly, Sr.
11. That the acquisition of the undivided interests of the above-described lot
owners, by condemnation or otherwise, is hereby authorized and approved for public
use, namely the 20' sanitary sewer easement, together with the right of access and the
two 10' temporary construction easements, on the “Private Park” in Highfields.
12. That it is immediately necessary for the County to enter upon and take
possession of the easement and commence construction of said sanitary sewer
extension and related improvements to complete the work during the current
construction season, to avoid additional costs to the public associated with delaying the
contractor, and to ensure timely availability of sanitary sewer service to the citizens of
Roanoke County.
13. That a certified copy of this resolution, to be sent by certified mail to each
of the property owners specified in paragraph 10 on or before October 20, 2003, shall
constitute notice to said property owner of the offer to purchase as set forth herein and
the County’s intent to enter upon and take possession of the subject easements to
commence construction, as provided for in Sections 15.2-1902, 15.2-1904 and 15.2-
1905, and Chapter 3 of Title 25.1 of the Code of Virginia (1950, as amended).
14. That the Roselawn Sanitary Sewer Extension account is hereby
designated as the fund from which the purchase price or the judgment of the court in
condemnation proceedings shall be paid to the respective property owners.
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15. That the Board does hereby invoke all and singular the rights, privileges,
and provisions as to the vesting of powers in the County under Sections 15.2-1900
through 15.2 -1907, and Title 25.1 – Eminent Domain, of the Code of Virginia (1950, as
amended), including but not limited to the immediate right of entry in accordance with
the procedures set forth in Chapter 3 of Title 25.1 of the Code of Virginia (1950, as
amended), all as made and provided by law.
16. That the County Administrator, or an Assistant County Administrator, and
the County Attorney are hereby authorized to execute such documents and take such
actions as may be necessary to accomplish the necessary acquisitions through eminent
domain proceedings, or otherwise.
17. That this resolution shall be effective on the date of its adoption and the
property owner shall have thirty (30) days following the sending of notice, i.e. the
certified mailing of this resolution as provided herein, within which to contest this taking
and immediate right of entry as provided in Section 15.2-1905.B. of the Code of Virginia
(1950, as amended).
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
IN RE: BRIEFING
Mr. Hodge introduced Mr. Brownlee, the United States Attorney for the
Western District of Virginia. He advised that Mr. Brownlee has been in discussion with
the County recently regarding the proposed methadone clinic, and noted that Mr.
Brownlee has had experience with these clinics in other areas and he has shared his
experiences with Roanoke County staff. Also present were Ray Melick, Drug
Enforcement Administration (DEA), and Donald Wolthuis, Senior Assistant Deputy
Attorney.
Mr. Brownlee stated that several months ago, it was learned that the Life
Center of Galax had signed a lease and planned to open a methadone clinic at the
intersection of Ogden Road and Colonial Avenue. This action has caused great
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concern and as the chief federal law enforcement officer for this area, he stated that the
concerns are appropriate and well founded. He advised that he was present to provide
information regarding law enforcement efforts against narcotics trafficking in the
Roanoke Valley. He stated that fighting drug trafficking is a top priority, a violent crime
task force has been formed, and Roanoke County police officers play an active role in
federal prosecutions. He reported that 469 defendants were prosecuted in 2002 for
drugs and guns, the largest number in the history of the office. For Roanoke, 3½ times
as many defendants have been prosecuted this year as were prosecuted two years
ago. Law enforcement has taken an aggressive approach against prosecuting these
types of crimes. He advised that the Substance Abuse and Mental Health Services
Administration reported for 2002 that nearly 1,600 Virginians reported substance abuse
for either heroin or opiates, which is approximately 9% of all substance abuse
admissions for the Commonwealth of Virginia. Alcohol is the leading substance abuse
admission at 33%. He commended those who seek treatment for substance abuse,
and stated that the animosity should be focused on the drug dealers and not the
addicts.
Mr. Brownlee stated that community leaders across America are dealing
with the establishment of methadone clinics. The following guidelines for establishing
locations for proposed clinics were provided: (1) open, well-lit parking lots; (2) near a
main highway; (3) away from residential areas and schools; (4) near a police station to
make it easier for law enforcement to monitor. Mr. Brownlee stated that if there is a
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methadone clinic in this area, any drug trafficking defendants should be tried in federal
court so that mandatory minimums and federal sentencing guidelines can be invoked to
ensure that there are no repeat offenders. In addition, the task forces will focus some of
their investigations, including undercover operations, on the clinic to ensure that drug
dealers are not able to prey on the patients at the clinic. He also advised that they can
invoke federal forfeiture statutes which allow the government to seize profits from
criminal activity and property used in criminal activity, subject to jury findings.
Mr. Melick stated that in his experience, the location is the most important
aspect of a methadone clinic and a business area is preferable to a residential or school
area. There are many drug dealers who will prey on methadone clinics for new
customers. These areas are targeted because methadone patients frequently do not
drive and they are often driven to the clinic by individuals who may have introduced
them to the drug and possibly do not have their best interests in mind. He stated that
methadone clinics are very busy, and this makes it important to select a location with a
large parking area. He noted that methadone is a substitute for heroin and that
sometimes addicts will move back into heroin.
In response to an inquiry from Supervisor Church, Mr. Melick advised that
in his experience, drug addicts may have been convicted of past crimes including
drivers license violations. Frequently these individuals do not have driver’s licenses and
need someone to drive them. Supervisor Church also asked what the correlation is
between firearms and drug trafficking. Mr. Brownlee stated that drugs and guns
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commonly go together. Mr. Wolthuis responded that firearms are inevitably associated
with drug trafficking.
Chairman McNamara noted the Board’s concern on this issue and advised
that the Board members were limiting their comments due to the possibility of future
litigation. Chairman McNamara thanked Mr. Brownlee, Mr. Melick, and Mr. Wolthuis for
the briefing.
IN RE: FIRST READING OF ORDINANCES
1. First reading of an ordinance authorizing the creation of and
financing for a local public works improvement project including
acquisition of easements – Club Lane Sewer Line Extension,
Windsor Hills Magisterial District. (Gary Robertson, Utility
Director)
Mr. Robertson advised that staff received a petition from the residents of
Club Lane requesting a sewer line extension. An engineering study was performed and
in July, letters were sent to 19 property owners to determine the level of interest in the
project. Of this number, 15 responses were received: 10 favorable responses, 3 not
interested, and 2 indicated only a desire for a public meeting. A public meeting was
held on September 15 and the service area has been modified to serve only 18 of the
properties, of which 10 would be participating. The cost is $115,000 which will be
funded by a $7,400 fee paid by each of the participating property owners. Staff is
requesting that this amount be financed for a period of 10 years at an interest rate of
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8%. This would leave a balance of $51,000 to be funded by the Public Works
Participation Fund. Mr. Robertson advised that if additional property owners connect in
the future, they will pay an additional 20% above the initial cost for a total cost of
$9,680.
Supervisor Altizer noted that a similar project was recently approved at a
financing rate of approximately 5%. He questioned why there was a difference in the
rates. Mr. Robertson responded that the project Mr. Altizer was referring to involved the
acquisition of a private water and sewer facility in Suncrest Heights and was not a
petition project.
In response to Supervisor McNamara’s question, Mr. Robertson stated
that the financing terms for this public works improvement project are consistent with
the terms offered on similar projects.
Supervisor McNamara moved to approve the first reading and set the
second reading for October 28, 2003. The motion carried by the following recorded
vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
2. First reading of an ordinance approving and authorizing the
execution of a cable television franchise agreement by and
between the County of Roanoke, Virginia and CoxCom, Inc., d/b/a
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Cox Communications Roanoke. (Joseph B. Obenshain, Senior
Assistant County Attorney)
Mr. Obenshain acknowledged Mike Pedelty, Cox Communications, who
was present at the meeting, and thanked Supervisor Altizer for his assistance in this
matter. He advised that following receipt of a request from Cox, representatives of
Roanoke County, Roanoke City, and the Town of Vinton have conducted several
negotiating sessions with officials of Cox which have resulted in the terms of a franchise
agreement that is acceptable to all parties involved. He also noted that this item
involves two separate actions: adoption of a new franchise ordinance and approval of
an ordinance authorizing the execution of the new franchise agreement.
Supervisor Altizer stated that this was a great opportunity for regional
cooperation to bring three localities together. He expressed appreciation to Mr. Pedelty
for his part in the negotiations.
Supervisor Altizer moved to approve the first reading and set the second
reading and public hearing for October 28, 2003. The motion carried by the following
recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
3. First reading of an ordinance to vacate portions of a 15’ sanitary
sewer easement, a 15’ water line easement, and a 5’ public utility
easement upon Lots 15 and 16, Plat of Section No. 2, Quail Ridge,
October 14, 2003
900
recorded in Plat Book 26, Page 3, and resubdivided by Plat of
Section No. 2, Quail Ridge, recorded in Plat Book 26, Page 197,
Cave Spring Magisterial District. (Arnold Covey, Director of
Community Development)
Mr. Covey stated that this request is being submitted by R&J Enterprises,
LLC and is the result of the lots being reconfigured to make them larger and more
desirable. The easements need to be vacated to accommodate the new lots. The local
utility companies have been notified and none had any objections. Utility Department
staff has reviewed and approved the proposed vacation of the easements.
There was no discussion on this item.
Supervisor Minnix moved to approve the first reading and set the second
reading and public hearing for October 28, 2003. The motion carried by the following
recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
4. First reading of an ordinance to vacate a portion of an existing 10’
public utility easement between Lots 22, 23, 24 and 25 dedicated
in Plat Book 3, Page 1, Tinker Knoll, Hollins Magisterial District.
(Arnold Covey, Director of Community Development)
Mr. Covey reported that Donald W. and Donna L. Beckner would like to
add a structure on the rear of their property and this easement creates a conflict. He
October 14, 2003
901
noted that the local utility companies have been contacted and they had no objections
to the proposed vacation. Staff also has no objections to the vacation.
There was no discussion on this item.
Supervisor Flora moved to approve the first reading and set the second
reading and public hearing for October 28, 2003. The motion carried by the following
recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
5. First reading of an ordinance amending ordinance 121900-3
enlarging a local public works improvement project, Webster
Road water project, and authorizing financing. (Paul Mahoney,
County Attorney)
O-101403-4
Mr. Mahoney advised that this ordinance is designed primarily to alleviate
hardship to a citizen. He stated that in December 2000, the Board approved the
Webster Road water project. Following adoption of this ordinance and completion of
the water project, a citizen experienced problems and would like the County to expand
the water project to include his property. The purpose is to provide an opportunity to the
citizen, as a result of the economic hardship, to be able to finance the cost of the water
extension over the next 70 months. Staff recommends that the Board authorize the
expansion of the district to include this property and allow the citizen to amortize the
October 14, 2003
902
cost over a slightly longer period of time. The Utility Director is only authorized to
finance the cost over a period of three years.
There was no discussion on this item.
Supervisor Flora moved to approve the first reading, dispense with the
second reading pursuant to Section 18.04 of the Roanoke County Charter, and adopt
the ordinance. The motion carried by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
ORDINANCE 101403-4 AMENDING ORDINANCE NO. 121900-3
ENLARGING A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT,
WEBSTER ROAD WATER PROJECT, AND AUTHORIZING FINANCING
WHEREAS, enlargement of the public water system and the creation of a special
utility (water) service area will alleviate a critical public health and safety problem; and
WHEREAS, the property owners have requested that the County allow them to
pay their portion of the costs of connection to the public water system over the
remaining term of this Project at an interest rate of 8%; and
WHEREAS, the first reading of this Ordinance was held on October 14, 2003,
and the second reading was dispensed with pursuant to Section 18.04 of the Roanoke
County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the Board amends Ordinance No. 121900-3 and ratifies, authorizes and
approves the enlargement of the Webster Road Water Project by including 8220
Webster Drive (Tax Map No. 27.05-02-05) within the Project Service Area.
2. The Webster Road Waterline Project Area was created for a period of ten (10)
years through March, 2011. The owners of real estate within this service area may
participate in and benefit from the public water extension to this service area by paying
the sum of $5,800.00 ($4,455 toward construction costs plus [$30 x length of road
frontage in excess of 250 feet], plus $1,345 toward the off-site facility fee) said costs to
be paid in full and in advance of connection to the public water extension.
3. That the Board authorizes and approves the payment by the property owners
in the enlarged project service area, of their portion of the cost of extending the public
water system to their properties in accordance with the following terms and conditions:
October 14, 2003
903
(a) Property owners pay a down payment of $4,000.00, and finance the
remaining $1,800.00 for 70 months at an interest rate of 8% per annum.
(b) Property owners agree to execute a promissory note or such other
instrument as the County may require to secure this installment debt.
( c ) Property owners further agree to execute such lien document or
instrument as may be required by the County; said lien document or instrument to be
recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien
instrument or document shall secure the repayment of the promissory note by the
property owners to the County and shall be a lien against the property of the owners.
Property owners also agree to pay the County any Clerk’s fees or recordation costs
which may be required to record any lien instrument or documents in the Office of the
Clerk of the Circuit Court.
4. That the payment by citizens in the enlarged project service area who
elect to participate shall be made to the Public Works Participation Fund. Any off-site
facility fee collected on this project shall be returned to the Water Fund.
5. That the County Administrator is authorized to take such actions and execute
such documents as may be necessary to accomplish the purposes of this transaction,
all upon form approved by the County Attorney.
On motion of Supervisor Flora to approve the first reading, dispense with the
second reading pursuant to Section 18.04 of the Roanoke County Charter, and adopt
the ordinance. The motion carried by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
6. First reading of an ordinance amending the Roanoke County
Code by the amendment of Section 2-7. “Reimbursement of
Expenses Incurred for Emergency Response”. (Paul Mahoney,
County Attorney)
Mr. Mahoney reported that in March 2002, the Board adopted an
ordinance that authorized the County to recover expenses incurred during emergency
responses to accidents involving driving under the influence (DUI). The 2003 session of
the General Assembly expanded this legislation to include the following additional
categories: (1) reckless driving when such reckless driving is the cause of the accident
October 14, 2003
904
or incident; (2) driving without a license or driving with a suspended or revoked license;
(3) improperly leaving the scene of an accident. The proposed ordinance will enact the
additional provisions authorized by the General Assembly.
Supervisor Church questioned why the $100 fee charged by the County is
not higher. Mr. Mahoney advised that the $100 flat fee authorized in the statute was
selected rather than the alternative which would necessitate staff members keeping
burdensome time records regarding response times. Also, initially staff did not know
what type of impact would be involved with the implementation of this ordinance. The
difficulty is that internal staff time is involved in documenting and collecting these fees,
and this is presenting a problem in terms of staff time necessary to collect the fees. Mr.
Mahoney noted that most individuals pay the flat fee when notice is received, and only a
small percentage requires prosecution in General District Court.
In response to Supervisor Church’s inquiry, Mr. Mahoney clarified that a
defendant convicted of DUI who causes an accident will pay the $100 fee plus civil court
collection costs. Supervisor Church stated that he feels this fee is too low and
suggested increasing the amount to a minimum of $500 or $1,000. Mr. Mahoney
advised that the statutory minimum is $100 and the statutory maximum is $1,000. The
only flat fee that can be charged is $100 and if the County chooses to attempt to collect
more, then staff will need to maintain records of the hours involved, the staff person will
have to be subpoenaed to court with the County attorneys and testify on an hourly rate.
This will necessitate having one person from the Police and Fire Departments and an
October 14, 2003
905
Assistant County Attorney go to court for each case, as opposed to the current system
in which one Assistant County Attorney goes to court with an affidavit.
Supervisor Church stated that the intent of this ordinance was to hold
individuals accountable and recommended that a better solution be devised.
Supervisor Flora inquired if the expansion of the ordinance to include the
three additional situations is still DUI related. Mr. Mahoney advised that it is not.
Supervisor Flora expressed concern that every individual who has an accident and
receives a reckless driving ticket would be fined under this ordinance. He stated that
this would include almost every individual involved in an accident. He noted that this
really involves expanding the ordinance in order to recover more money for emergency
services purposes.
Supervisor McNamara expressed concern that a program that collects
$2,036 is not cost effective for the government to administer. He stated that expanding
this program to include additional offenses is not the direction the County should be
moving.
Supervisor Church strongly disagreed and stated that probably 75% –
80% of reckless driving charges are reduced to improper driving and for the ordinance
to apply, the charge must result in a conviction. He noted that if a defendant has any
counsel representation, approximately 75% of those charged with reckless driving are
reduced to improper driving. He stated that the County must either turn their head
against something that is wrong because it is not cost effective or else do something
October 14, 2003
906
about it. He also noted that these actions are voluntary acts on the part of the
offenders.
Supervisor Minnix questioned if expanding the ordinance would impose a
penalty in addition to the one set forth by the Commonwealth of Virginia. Mr. Mahoney
responded that the Commonwealth statute is a criminal statute, and Section 2-7 of the
County Code adds an additional civil penalty. Supervisor Minnix requested that a work
session be scheduled to further discuss this issue. It was the consensus of the Board to
schedule the work session on October 28, 2003.
Supervisor Church moved to approve the first reading and set the second
reading for October 28, 2003. The motion carried by the following recorded vote:
AYES: Supervisors, Church, Minnix, Altizer, McNamara
NAYS: Supervisor Flora
IN RE: CONSENT AGENDA
R-101403-5; R-101403-5.g; R-101403-5.h; R-101403-5.i; R-101403-5.l;
Supervisor McNamara moved to adopt the consent resolution with the
removal of Item 14. The motion carried by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 101403-5 APPROVING AND CONCURRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED
AS ITEM I - CONSENT AGENDA
October 14, 2003
907
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for October
14, 2003, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 14, inclusive, as follows:
1. Approval of minutes - September 23 and September 30, 2003
2. Confirmation of appointment to the Virginia Western Community College
Board
3. Request from Police Department to accept and appropriate grant from the
Department of Criminal Justice Services in the amount of $5,025 for use
by the Roanoke Valley Triad for purchase of 19 Project Lifesaver bracelets
4. Request from Roanoke County Schools to accept and appropriate E-Rate
reimbursement funds in the amount of $2,018.88 for purchase of
instructional equipment
5. Request from Roanoke County Schools to accept and appropriate grant in
the amount of $1,500 from the Virginia Commission for the Arts for arts
curriculum development
6. Request from Roanoke County Schools to accept and appropriate grant in
the amount of $1,966 for purchase of assistive technology equipment and
materials for students with disabilities
7. Designation of voting delegate to the Virginia Association of Counties
(VACo) conference to be held November 9-11, 2003
8. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County upon the retirement of Cecil Showalter, General Services
Department, after sixteen years of service
9. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County upon the retirement of the following individuals in the
Sheriff’s Department:
(a) Michael J. Simpson after twenty-seven years of service
(b) Arthur L. Lee after twenty-six years of service
10. Request from Police Department to accept and appropriate grant in the
amount of $2,100 from the Department of Motor Vehicles (DMV) for police
officers to work DUI checkpoints
11. Request from Fire and Rescue Department to accept and appropriate
grant in the amount of $7,900 from the Virginia Fire Services for
construction of a trench rescue simulator
12. Request to accept South Concourse Drive into the Virginia Department of
Transportation (VDOT) secondary system, Hollins Magisterial District
13. Request to approve holiday schedule for 2004-2006
14. Request from the Roanoke County School Board to proceed with the
donation of surplus real estate to Habitat for Humanity
October 14, 2003
908
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor McNamara to adopt the Consent Resolution with Item I-
14 removed, and carried by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 101403-5.g EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF CECIL SHOWALTER, GENERAL SERVICES
DEPARTMENT, AFTER SIXTEEN YEARS OF SERVICE
WHEREAS, Cecil Showalter was employed by Roanoke County on October 20,
1986, as a Refuse Collector for the General Services Department; and
WHEREAS, Mr. Showalter retired from the County as an Equipment Operator on
October 1, 2003, after sixteen years and eleven months of service; and
WHEREAS, Mr. Showalter was an outstanding and extremely dependable
employee who demonstrated to citizens his caring attitude and willingness to go the
“extra” mile in all of his duties; and
WHEREAS, Mr. Showalter was well-liked and respected by his co-workers and
was a valuable asset and resource with his knowledge of County streets; and
WHEREAS, Mr. Showalter has served with professionalism and integrity and
through his employment with Roanoke County, has been instrumental in improving the
quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to CECIL SHOWALTER for more than sixteen years of capable,
loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor McNamara to adopt the resolution and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 101403-5.h EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF MICHAEL J. SIMPSON, SHERIFF’S OFFICE, AFTER
TWENTY-SEVEN YEARS OF SERVICE
October 14, 2003
909
WHEREAS, Michael J. Simpson was employed by Roanoke County on August 2,
1976, as a Deputy Sheriff with the Sheriff’s Office, and also served as Rehabilitation
Counselor, Deputy Sheriff - Chief Corrections Rehabilitation Counselor, Deputy Sheriff –
Sergeant - Classification and Treatment, and Deputy Sheriff - Sergeant - Civil Division;
and
WHEREAS, Sergeant Simpson retired from Roanoke County on October 1,
2003, after twenty-seven years and two months of service; and
WHEREAS, Sergeant Simpson exhibited professionalism and integrity during his
many years of service and was instrumental in the progress of the Roanoke County
Sheriff’s Office.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to MICHAEL J. SIMPSON for more than twenty-seven years of
capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 101403-5.i EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF ARTHUR L. LEE, SHERIFF’S OFFICE, AFTER
TWENTY-SIX YEARS OF SERVICE
WHEREAS, Arthur L. Lee was employed by Roanoke County on May 1, 1977, as
a Deputy Sheriff with the Sheriff’s Office where he served in several capacities during
his years of service, including shift supervisor, with the rank of Sergeant; and
WHEREAS, Deputy Lee completed the law enforcement course at Cardinal
Criminal Justice Academy; and
WHEREAS, Deputy Lee retired from Roanoke County on October 1, 2003, after
twenty-six years and five months of service; and
WHEREAS, Deputy Lee exhibited professionalism and integrity during his many
years of service and was instrumental in the forward progress of the Roanoke County
Sheriff’s Office.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to ARTHUR L. LEE for more than twenty-six years of capable, loyal
and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
October 14, 2003
910
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 101403-5.l REQUESTING ACCEPTANCE OF SOUTH
CONCOURSE DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Addition Form SR-5(A), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of
the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the
Subdivision Street Requirements of the Virginia Department of Transportation,
WHEREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999 for comprehensive stormwater detention
which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions
Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code
of Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage,
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By:
Supervisor McNamara
Seconded By:
None Required
Yeas:
Supervisors Flora, Church, Minnix, Altizer, McNamara
Nays:
None
IN RE: DISCUSSION OF ITEM I-14
1. Request from the Roanoke County School Board to proceed with
the donation of surplus real estate to Habitat for Humanity
Supervisor Altizer stated that he wanted to ensure that the same process
will be followed as in the previous donation of real estate to Habitat for Humanity;
October 14, 2003
911
specifically, that the surrounding citizens will be notified and that a community meeting
will be held prior to any decision being finalized. Supervisor Altizer requested that Mr.
Hodge communicate with the School Board regarding this matter, and advised that he
would like to be present at the community meeting.
Supervisor Altizer moved to approve Item I-14. The motion carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
IN RE: REQUESTS FOR WORK SESSIONS
Chairman McNamara noted that Supervisor Minnix requested that a work
session be scheduled on October 28, 2003, to continue discussion of Item F-6,
ordinance amending the Roanoke County Code by the amendment of Section 2-7.
“Reimbursement of Expenses Incurred for Emergency Response”.
IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS
Chairman McNamara again recognized Ms. Paula Beman, 5455 Lakedale
Road, who had submitted an appearance request form. Ms. Beman was not in
attendance when called upon to speak.
IN RE: REPORTS
Supervisor McNamara moved to receive and file the following reports.
The motion carried by the following recorded vote:
October 14, 2003
912
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future Capital Projects
5. Statement of the Treasurer’s accountability per investment and
portfolio policy as of September 30, 2003
6. Report from VDOT of changes to the secondary road system in
August 2003
7. Clean Valley Council
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Church:
(1) He advised that a group of citizens from the
Harborwood Road area had anticipated attending today’s meeting but they were
unavailable for the 3:00 p.m. session. He stated that he looked forward to seeing them
at the October 28 meeting at 7:00 p.m. (2) He wished a happy birthday to his
granddaughter, Abby Church.
IN RE: WORK SESSIONS (4th Floor Conference Room) – 5:30 p.m.
1. Work session to discuss the implementation of an electronic
records management system in the Board of Supervisors and
October 14, 2003
913
Clerk to the Board of Supervisor's Offices. (Diane S. Childers,
Clerk to the Board)
The work session was held from 6:00 p.m. until 6:05 p.m. It was the
consensus of the Board to proceed with implementation of the electronic records
management system. Staff was instructed to bring the matter to the Board forfunding
approval on October 28, 2003.
2. Work session to discuss Virginia’s Explore Park. (Pete Haislip,
Director of Parks, Recreation and Tourism; Debbie Pitts,
Assistant Director of Recreation)
The work session was held from 6:05 p.m. until 7:17 p.m. and was
presented by Pete Haislip, Director of Parks, Recreation and Tourism; Debbie Pitts,
Assistant Director of Recreation; Tom Brock, President of The River Foundation; and
Marc Taubman, Chairman of the Virginia Recreational Facilities Authority (VRFA).
Mr. Brock reported that investments in Explore Park total $46,244,838 and
he highlighted recent accomplishments at the park. Mr. Taubman outlined the role of
the VRFA and recommended revising the mission statement to reflect the park’s new
focus on a recreational component to the park’s operations. Mr. Haislip and Ms. Pitts
outlined the Explore NOW! initiative which will create more recreational opportunities for
visitors and will extend the park’s hours of operation. Plans for future development
include the Hancock-Cartledge Education Center Amphitheatre and a Frontier Fort.
October 14, 2003
914
There was discussion regarding Roanoke County’s investment in the park,
Roanoke County’s proposed future participation in the park with a partial ownership
interest, and projected profitability of the park.
3. Work session to consider boundary line adjustments with the City
of Roanoke. (Paul Mahoney, County Attorney)
The work session was held from 7:17 p.m. until 7:26 p.m. Mr. Mahoney
advised that the following boundary lines between the County of Roanoke and the City
of Roanoke are being discussed: (1) moving 57.88 acres of Vinyard Park from the City
to the County; (2) moving 7.02 acres owned by Rockydale Quarries from the County to
the City; (3) moving approximately 38 acres associated with the Roanoke Regional
Water Pollution Control Plant from the County to the City. He stated that if both
jurisdictions are in agreement, the procedure for adjusting the boundary lines involves
the following: (1) an agreement to relocate the boundary line between the localities; (2)
publication of notice of intention to relocate the boundary line followed by a public
hearing in each locality; (3) filing a petition with the Circuit Court for approval of the
agreement with a plat depicting the boundary change; (4) recordation of the court order
establishing the new boundary.
It was the consensus of the Board that staff should proceed with making
the recommended boundary line adjustments.
4. Work session to consider topics of discussion for joint meeting
with Roanoke City Council scheduled for October 17, 2003,
October 14, 2003
915
concerning the proposed Regional Water and Wastewater
Authority. (Paul Mahoney, County Attorney)
The work session was held from 7:26 p.m. until 7:57 p.m. Mr. Mahoney
advised that decisions needed to be reached on four key issues in the proposed articles
of incorporation: (1) composition of the Board of Directors; (2) membership of the
Board; (3) name of the authority; (4) any special provisions requiring a greater than
majority vote.
Number and Composition of Water Authority Board: Supervisors
McNamara, Minnix and Flora indicated support for 7 members on the Water Authority
Board. Supervisors Altizer and Church recommended 9 members. Supervisors Altizer,
Church, and Flora indicated that no elected representatives should serve on the Water
Authority Board. Supervisor Minnix stated that at least initially, each locality should
have one elected representative on the Board.
th
Appointment of Tie-Breaker (7 Member): It was the consensus of the
Board that the tie-breaker will be recommended by the Water Authority Board, but the
appointment will be subject to approval/ratification by the member localities.
Name of the authority: Suggestions included “Regional Service Authority”
and “Roanoke Regional Utility Authority”.
Mr. Hodge advised the Board that there will probably be discussion at the
joint meeting on October 17 regarding Roanoke County’s withdrawal of $12 million from
the County’s Utility Fund.
October 14, 2003
916
IN RE: ADJOURNMENT
Chairman McNamara adjourned the meeting at 7:57 p.m. until Friday,
th
October 17 at 9:30 a.m., Roanoke County Administration Center, 4 floor conference
room, for the purpose of attending a joint meeting with the City of Roanoke to discuss
the proposed regional water and wastewater authority.
Submitted by: Approved by:
________________________ ________________________
Diane S. Childers Joseph P. McNamara
Clerk to the Board Chairman