HomeMy WebLinkAbout7/8/2003 - Regular
July 8, 2003
627
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
July 8, 2003
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of July, 2003.
IN RE: CALL TO ORDER
Chairman McNamara called the meeting to order at 3:00 p.m. The roll call
was taken.
MEMBERS PRESENT:
Chairman Joseph McNamara, Vice-Chairman Richard C.
Flora, Supervisors Michael W. Altizer, Joseph B. “Butch”
Church, H. Odell “Fuzzy” Minnix
MEMBERS ABSENT:
None
STAFF PRESENT:
John M. Chambliss, Assistant County Administrator;Joseph
B. Obenshain, Senior Assistant County Attorney; Diane S.
Childers, Clerk to the Board; Dan O’Donnell, Assistant
County Administrator; Diane D. Hyatt, Chief Financial Officer
IN RE: OPENING CEREMONIES
The invocation was given by Father Dean Nastos, Holy Trinity Greek
Orthodox Church. The Pledge of Allegiance was recited by all present.
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Supervisor Minnix added a briefing, Item D-1, regarding recent storm
damage and the County’s policy for bulk/brush collections.
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Mr. Chambliss added a new business item, E-4, request to appropriate
$22 Million for Phase 2 school capital improvements and adoption of resolution of intent
to reimburse with future bond sales
IN RE: BRIEFINGS
1. Briefing regarding recent storm damage and the County’s policy
for bulk/brush collections. (John M. Chambliss, Jr., Assistant
County Administrator; Anne Marie Green, Director of General
Services)
Mr. Chambliss stated that violent storms passed through the Roanoke
area this past Saturday, and the Cave Spring and Penn Forest areas received some
damage as a result of downed trees and power outages. He noted that he has been
working with Supervisor Minnix and Ms. Green to coordinate removal of the debris.
Ms. Green advised that foremen in the General Services Department
anticipate that approximately 115 homes will require a special brush pickup, and this will
equal approximately 35-40 boom truck loads. Brush collection began yesterday and 6
truck loads (20 tons) of debris were removed. The total cost is anticipated to be
$10,000 for cleanup. Ms. Green noted that other areas that experienced problems due
to the storm included Williamsburg Court, Canterbury Court, and the Green Valley area.
Staff is attempting to remove debris related to storm damage ahead of the normal
pickup schedule. Ms. Green asked that if citizens have homeowners insurance that
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covers the damage and they have hired contractors to clean up the damage, part of the
contract should include removal of the brush. If citizens are cutting up the debris
themselves, they need to ensure that it measures no more than six feet in length and six
inches in diameter. Once the brush collection is scheduled through the General
Services Department, staff will attempt to collect the debris as quickly as possible. If
citizens wish to take the debris to the transfer station themselves, they can do this at no
charge. If more than one load needs to be taken to the transfer station, citizens should
contact General Services who will waive the one load per week restriction.
Supervisor Minnix noted that extensive damage occurred, and he
indicated that it was fortunate that no injuries or fatalities resulted. He stated that the
Penn Forest area was hit especially hard, and he emphasized that if citizens hire a
contractor to clean up debris that this should include removal of the debris from the site.
In response to a question from Supervisor Minnix, Ms. Green indicated
that Roanoke County does not own a chipper. The County uses the boom truck to
transport debris to the Resource Authority where it is then ground up in a chipper.
Supervisor Minnix requested that the Board appropriate emergency funds
in an amount not to exceed $15,000 from the Board Contingency Fund to finance the
cost of the cleanup, and asked that Ms. Green report back to the Board at the July 22
meeting regarding the progress of the cleanup and associated costs. Ms. Green
requested that the Board allow staff to complete the cleanup process first and if
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additional funds are needed, she will return to the Board with a request for an
appropriation.
In response to an inquiry from Supervisor Church, Ms. Green responded
that emergency funding has been provided for cleanup of storm damages in the past,
and she noted Hurricane Hugo and ice storms as examples. Supervisor Church
indicated that the only insurance coverage that will pay for the removal of trees is
lightning coverage, and he indicated that would not be applicable in this situation. If no
property damage occurs, removal of debris will not be covered. Supervisor Church also
stated that the Board should be willing to assist all areas of the County when similar
situations occur.
Supervisor Flora advised that the County needs to plan for these potential
emergency situations, which are outside the normal scope, and develop policies that will
be automatically implemented when an emergency occurs.
Supervisor McNamara stated that the Board supports this action because
it is the right thing to do and will be more cost effective for the County. He indicated that
he would recommend following the staff recommendation to proceed with the cleanup
and report back to the Board at the next meeting regarding the status of the cleanup
and any necessary funding that may be required. He also requested that the Board
reconsider the method of bulk/brush collections and analyze the cost effectiveness of
establishing bi-weekly collection routes that would eliminate the need to call and
schedule pickups. Ms. Green indicated that staff is reviewing the solid waste ordinance
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and when this process is completed in August, she requested that a work session be
scheduled and noted that a cost analysis could be included at that time. Supervisor
McNamara requested that the Clerk contact the petitioner who had submitted
information to the Board regarding this issue and notify him of the date of the work
session.
IN RE: NEW BUSINESS
1. Request to approve an option to purchase agreement with
Western Virginia EMS Council. (Anne Marie Green, Director of
General Services)
A-070803-1
Ms. Green reported that the Western Virginia Emergency Medical
Services Council (EMS) has leased space on Poor Mountain since 1985 for a building
and tower. Roanoke County leases space on the same site for a tower, which is
located next to the EMS Council and some resources on the site are shared. In
addition, Roanoke County stores equipment in the building. Ms. Green noted that the
land on which the facilities are located is currently in condemnation proceedings, and
Roanoke County anticipates purchasing this in the future. The building and the tower
are not currently being used by the EMS Council, and they have offered to sell them to
the County for $42,000. This is personal property and is therefore not part of the
condemnation suit. This purchase will allow the County to retain control of the site as
they will own both the tower and the building, and the EMS Council will retain the right
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to place antenna on the tower and equipment in the building in the future at no cost, to
be used for providing emergency medical services.
Ms. Green indicated that the current rental income from the tower is $800
per month, and the EMS Council has indicated that they have also been approached by
another individual wishing to lease space at this site. It is anticipated that the purchase
price will be recovered through rental income within five years, and funding is available
in the E-911 account. Revenue from the tower will go back into the E-911 account.
In response to a question from Supervisor Church, Ms. Green indicated
that the tower is situated on the ridge and she could not confirm the appropriate
magisterial district.
Supervisor Church moved to approve staff recommendation, approve the
option to purchase agreement, authorize the County Administrator to execute it upon its
behalf, all upon form approved by the County Attorney. The motion carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
2. Request to appropriate $8,193 towards the Roanoke Regional
Airport Alliance. (Diane D. Hyatt, Chief Financial Officer)
A-070803-2
Ms. Hyatt stated that in April 2002, Barry DuVal was hired by the City of
Roanoke to act as a consultant in the development of the Roanoke Regional Airport
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Alliance (RRAA). The contract was for a period of one year and in January 2003, the
Board of Supervisors appropriated $12,500 to fund the County’s portion of this contract.
The City of Roanoke has now extended the contract for an additional six month period,
and they have requested that the County participate in the funding. A grant was
received from the Regional Competitiveness Fund in the amount of $7,470. Roanoke
County’s share of the contract is $8,193 and staff recommends that this amount be paid
from the Board Contingency Fund.
In response to an inquiry from Supervisor Minnix, Ms. Hyatt indicated that
she has not received any information regarding an extension of the contract beyond the
six month period.
Supervisor Altizer questioned whether the County is brought into the
process of negotiating and approving contracts of this nature. Ms. Hyatt reported that
Ms. Burcham, Roanoke City Manager, and Mr. Hodge have had discussions regarding
this contract. She indicated that a survey is currently being conducted to determine
proposed usage and solicit pledges from businesses to support AirTran, a low-cost air
carrier.
Supervisor Altizer stated that if the Board is requested to fund a portion of
contract expenses, they should be provided with an update prior to negotiation of the
contract and should also be included in the negotiation process.
Supervisor Church indicated that he has been involved in this process,
and the long-range goals have been presented at leadership summit meetings. He
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indicated that the County has been cautious with the extent of their involvement and
have expected proven results. He stated that he feels Mr. DuVal and the Regional
Airport Alliance are on the right track, and pledges may now be in excess of $2 million.
Supervisor McNamara noted that the genesis of this contract dates back
approximately 1 ½ years when the area localities discussed methods to attract a low-
fare air carrier. He stated that the group collectively pursued a federal grant of $1
million that required a match (approximately $500,000) from the locality, and this was
supported by the Board. At the leadership summit held on April 11 in Blacksburg, an
update on this matter was provided to the localities. In addition, Beth Doughty,
President of the Roanoke Regional Chamber of Commerce, recently addressed the
Board regarding this matter.
Supervisor Minnix stated that he did not question that the money is being
well spent, he would just like to be advised of the ongoing procedures. He expressed
his appreciation to the business community for their efforts and indicated that this will be
an ongoing subsidy for this initiative. Mr. Minnix requested that Ms. Hyatt provide him
with a briefing on the current status of this matter.
Supervisor Altizer requested that in the future, he would like to see the
Board take more time to evaluate and clarify contracts prior to approval.
Supervisor McNamara questioned the $107,000 balance in the Board
Contingency Fund. Ms. Hyatt stated that the additional funds are the result of savings
from the contributions to charitable organizations.
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Supervisor McNamara moved to approve staff recommendation,
appropriation of $8,193 from the Board contingency to be paid to the City of Roanoke
for reimbursement of the County’s share of the contract extension with Kaufman &
Canoles Consulting. The motion carried by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
3. Request to appropriate funds to purchase new touch screen
voting machines. (Diane Henson, Registrar)
A-070803-3
th
Ms. Henson advised that in a work session held on May 27, a
demonstration of the new touch screen voting system by Advanced called WinVote was
th
presented to the Board. The equipment was used at the June 10 Democratic primary
and the results were positive. Ms. Henson reported that election results were available
within 10 minutes and she provided the results from a citizen questionnaire to the
Board. She indicated that the equipment was rated favorably by individuals of all ages.
Ms. Henson requested that the Board approve the purchase of 131 touch
screen voting machines to replace the outdated lever machines in order to comply with
the Help America Vote Act of 2002 (HAVA). This purchase will provide one machine
per precinct that will contain all the necessary requirements relative to individuals with
disabilities, as mandated in HAVA. Ms. Henson stated that the new equipment weighs
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only 25 pounds and is self-contained for easy transport. Advanced will provide loan
equipment for staff to use in conducting a public education campaign.
Ms. Henson stated that the County will be eligible for federal grant
reimbursements through HAVA in the amount of $215,000 and the total cost of the
system is $498,800.50. The 2003-2004 budget includes $180,000 for this purpose,
leaving a balance of $103,800.50 to be appropriated. Ms. Henson introduced RonKeith
Adkins, Electoral Board Chair; Dana Martin, Vice-Chair; and Betty Graham, Deputy
Assistant Registrar.
In response to questions from Supervisor Church, Mr. Martin reported that
the respondents to the questionnaire did not report any resistance to the new
equipment. Ms. Henson indicated that the new machines can be carried to the curbside
for individuals requiring special assistance.
Mr. Adkins stated that the new equipment can be placed in the laps of
individuals who are in wheelchairs. He noted that compliance with HAVA is mandated
by January 1, 2006 throughout the United States. He indicated that this will be money
well spent now rather than waiting to purchase the machines at a later date. Ms.
Henson also noted that the public is not aware that HAVA mandates the removal of
lever machines, and some of the questionnaire responses may reflect this lack of
knowledge.
Supervisor Minnix questioned whether any adjustments can be made to
increase voter privacy. Ms. Henson indicated that polls will be set up to maximize
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privacy and that due to the nature of the test of the equipment and the need to train
voters during the primary, there may have been a feeling of having less privacy.
Supervisor Altizer questioned how the grant funding is determined. Ms.
Henson indicated it is a one-time reimbursement based on the number of lever
machines currently in place at the County. The reimbursement will cover the cost of
replacing one lever machine per precinct.
Supervisor Flora questioned how many lever machines the County
currently owns. Ms. Henson responded that there are 98-100 and noted that several of
the machines are not in working order and replacement parts cannot be obtained.
Supervisor Flora asked why there was a need to purchase 131 electronic machines to
replace the 98 lever machines. Ms. Henson indicated that HAVA requires that one
machine per precinct must be set aside to comply with the disability portion of the act.
In the past, paper ballots were used to accommodate disabled voters.
Mr. Chambliss noted that in the past, there were precincts that needed
more machines than were available. Also, this is an investment in the future designed
to accommodate growth in the number of voters over the next 10 years in order to
maintain consistency of the equipment. The action will accomplish two things: (1)
replacement of the existing equipment and (2) compliance with the disability portion of
HAVA.
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In response to an inquiry from Supervisor Flora, Ms. Henson indicated that
the touch screen equipment is anticipated to last 15-20 years and the software can be
upgraded.
Supervisor Church questioned if special equipment or features on the
equipment are necessary to serve disabled voters. Ms. Henson indicated that the
machines are standard, but the features necessary to serve the disabled must be
loaded onto the machine and that is why it is necessary to maintain one machine solely
for this purpose. If these features were to be loaded on every machine, it would
increase the overall cost.
Supervisor McNamara questioned whether Advanced has agreed to
include language in the contract with Roanoke County that states that if they offer a
lower price on the equipment in the future through a state contract, they will retroactively
refund the difference to Roanoke County. Ms. Henson indicated that she does have
this type of agreement in writing with Advanced.
Supervisor McNamara voiced concerns over increasing the number of
units required when the new equipment appears to be faster and more efficient. He
stated that the contract indicates that the equipment has Americans with Disabilities Act
(ADA) voting capability. Ms. Henson stated that the machines come equipped with the
capability to have the software to assist disabled voters loaded on it, but there is an
extra expense incurred in loading the features.
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Supervisor Minnix moved to approve staff recommendation, appropriation
of $215,000 from HAVA grant funds and $103,800.50 from the 2002-2003 year-end
surplus to complete the purchase of the voting machines. The motion carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
4. Request to appropriate $22 Million for Phase 2 school capital
improvements and adoption of resolution of intent to reimburse
with future bond sales. (Diane D. Hyatt, Chief Financial Officer)
R-070803-4
Ms. Hyatt reported that in September 2002, a joint meeting was held with
the School Board and County Board of Supervisors to review Phase II of the school’s
Capital Improvements Program (CIP). At that time, the Board of Supervisors indicated
their initial approval and advised the School Board to proceed with the architecture and
engineering services (A&E) for the top five projects on the list, which included the
following: (1) Mountain View Elementary (2) Herman L. Horn Elementary (3) Oak Grove
Elementary (4) Northside High - A&E only (5) Cave Spring High/Hidden Valley High
stadium and playing fields.
Ms. Hyatt indicated that the School Board proceeded with the A&E on the
elementary schools and the construction bids for Mountain View, Herman L. Horn, and
Oak Grove schools. The bids were returned on July 1, 2003. On July 7, 2003, the
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School Construction Committee, School Board, and Board of Supervisors met to review
the bids. As a result, a proposed list of projects totaling $22 million was developed and
is outlined on Attachment B (shown below).
ATTACHMENT B
Roanoke County Schools
Phase 2 Projects
Previously New Bonds
Total Project Appropriated Required
Oak Grove $ 6,270,392.00 $ 383,574.00 $ 5,886,818.00
Mountain View 7,090,303.00 310,881.00 6,779,422.00
H.L. Horn 6,805,260.00 305,008.00 6,500,252.00
Northside High (A & E only) 642,475.00 284,618.14 357,856.86
Merriman Site (wetland study) 8,771.00 8,771.00 -
South County Stadium (Bogle) 1,131,170.00 6,936.00 1,124,234.00
Soccer Bleachers (HV / CS) 65,900.00 65,900.00
CSH Softball & Soccer 337,407.55 100,000.00 237,407.55
Roofing 313,200.00 313,200.00
3% Contingency 734,909.59 734,909.59
$ 23,399,788.14 $ 1,399,788.14 $ 22,000,000.00
Ms. Hyatt reported that the School Board approved the proposed plan for
capital improvements and has forwarded a resolution to the Board of Supervisors for
consideration in appropriating $22 million to fund these projects and to indicate intent to
participate in a future VPSA bond sale. Ms. Hyatt indicated that the bonds to be sold
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will be repaid over 20 years and the first debt payment will be in the 2004-2005 fiscal
year and will be approximately $2.4 million.
Ms. Hyatt noted that Dr. Linda Weber, Superintendent; Penny Hodge,
Director of Budget and Finance; and George Assaid, Construction Projects Coordinator,
were present at the meeting to answer any questions.
Supervisor Minnix praised the schools and their staff and stated that while
many public schools are in trouble, Roanoke County schools remain in the top 17% in
the nation. He noted the important role the schools play in economic development, and
stated the need for the Board to keep the school system strong.
Supervisor Church questioned if the $1,131,170 for the South County
stadium is for Bogle stadium only. Ms. Weber responded that this is the total amount
available to accommodate both football and soccer at Cave Spring and Hidden Valley.
Mr. Church requested clarification as to whether this included funds for lighting of the
soccer fields at Hidden Valley High School. Ms. Weber stated that it did not.
Supervisor Flora moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 070803-4OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA DECLARING ITS INTENTION TO
REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE
FINANCINGS FOR CAPITAL PROJECTS FOR PUBLIC SCHOOL
PURPOSES
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The Board of Supervisors of Roanoke County, Virginia (the "County") has
determined that it may be necessary or desirable to advance money to pay the costs of
renovating, constructing and equipping certain capital projects for public school
purposes (the "Projects").
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA:
The Board of Supervisors adopts this declaration of official intent under Treasury
Regulations Section 1.150-2.
The Board of Supervisors reasonably expects to reimburse advances made or to
be made by the County or the School Board to pay the costs of renovating, constructing
and equipping the Projects from the proceeds of its debt or other financings. The
maximum amount of debt or other financing expected to be issued in one or more series
for the Projects is $22,000,000.
This resolution shall take effect immediately upon its adoption.
The foregoing resolution was adopted by the Board of Supervisors at its meeting
on July 8, 2003 by the following roll call vote:
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. First reading of an ordinance declaring a parcel of real estate to
be surplus and accepting an offer for the sale of same; namely,
Wipledale Avenue well lot, Tax Map No. 37.09-4-15, Catawba
Magisterial District. (Joseph B. Obenshain, Senior Assistant
County Attorney)
Mr. Obenshain advised that the County has received an offer for this well
lot. He indicated that the identity of the offeror and the amount of the bid will be kept
confidential until the second reading. If the Board approves the first reading, Mr.
Obenshain indicated that staff will proceed to advertise for bid for the sale of the
property. Notices will be provided to the public in accordance with standard procedures.
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Supervisor Minnix questioned whether the individuals contiguous to this lot
have received notice of the sale. Mr. Obenshain indicated that they will receive
notification, and Gary Robertson, Utility Director, indicated that a sign has been placed
on the well lot for the past two weeks advertising the sale.
Supervisors Minnix and Church emphasized the need to contact the
citizens adjacent to the property regarding the proposed sale.
Supervisor Church moved to approve the first reading and set the second
reading and public hearing for July 22, 2003. The motion carried by the following
recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
IN RE: APPOINTMENTS
1. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD
Supervisor Church indicated that he had spoken with President Sandel
regarding this appointment and had been advised that no elected member of the
General Assembly or local government body is eligible for appointment to this board.
Supervisor McNamara had previously expressed an interest in serving in this capacity,
and he requested that his name be withdrawn from consideration for this appointment.
The Clerk was directed to send a letter to President Sandel at Virginia
Western Community College requesting recommendations for a nominee for this board,
as well as specifics regarding the background requirements for this appointment.
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Supervisor Flora stated that when County-wide appointments of this
nature are considered, the Board should collectively discuss them.
IN RE: CONSENT AGENDA
R-070803-5; R-070803-5.b; R-070803-5.c; R-070803-5.d; R0070803-5.f
Supervisor McNamara moved to adopt the consent resolution. The
motion carried by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 070803-5 APPROVING AND CONCURRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED
AS ITEM I - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for July 8,
2003 designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1. Approval of minutes - June 24, 2003
2. Confirmation of committee appointments to Court Community Corrections
Program Regional Community Criminal Justice Board and Parks, Recreation
and Tourism Advisory Commission (Appointed by District)
3. Resolutions of appreciation upon the retirements of the following individuals:
(a) Sandra G. Helm, Treasurer's Office, after thirty-three years of service
(b) Vickie G. McCorkle, Sheriff's Office, after twenty-six years of service
4. Resolution authorizing the application, acceptance and appropriation of a
grant from the Commonwealth of Virginia Department of Emergency
Management in the amount of $73,930 for the acquisition of equipment and
supplies related to events of terrorism and incidents involving weapons of
mass destruction
5. Request to accept water and sewer facilities serving Glen Meadow
subdivision, Cave Spring Magisterial District
6. Request to accept Matisse Lane into the State Secondary System
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645
7. Request to accept and appropriate grants from the Department of Criminal
Justice Services to fund a portion of the salary costs of School Resource
Officers from July 1, 2003 – June 30, 2004 at the following schools:
(a) Hidden Valley Middle School - $22,243 grant
(b) Hidden Valley High School - $31,656 grant
(c) Cave Spring Middle School - $26,857grant
(d) Northside Middle School - $26,857 grant
(e) William Byrd Middle School - $24,180
That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 070803-5.b EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF SANDRA G. HELM, TREASURER’S OFFICE
WHEREAS, Sandra G. Helm was employed by Roanoke County on October 1,
1969, as an Account Clerk I in the Treasurer’s Office; and also served as Account Clerk
II and Tax Clerk II; and
WHEREAS, Ms. Helm retired from Roanoke County on July 1, 2003, after thirty-
three years and nine months of service; and
WHEREAS, Ms. Helm has served with professionalism and integrity, and through
her employment with Roanoke County, has been instrumental in improving the quality of
life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
SANDRA G. HELM
of Roanoke County to for over thirty-three years of capable, loyal
and dedicated service to Roanoke County; and.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 070803-5.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF VICKIE G. MCCORKLE, SHERIFF’S OFFICE
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646
WHEREAS, Vickie G. McCorkle was employed by Roanoke County on
November 16, 1976, in the CETA Program in purchasing; and also served in the
Sheriff’s Office as Accountant Clerk I, Clerk Typist II, Deputy Sheriff – Court Bailiff, and
Deputy Sheriff - Corporal, Civil Division; and
WHEREAS, Deputy Sheriff McCorkle retired as a Deputy Sheriff – Sergeant, Civil
Division, from Roanoke County on July 1, 2003, after twenty-six years and eight months
of service; and
WHEREAS, Deputy Sheriff Sergeant McCorkle has served with professionalism
and integrity, and through her employment with Roanoke County, has been instrumental
in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to VICKIE G. MCCORKLE for more than twenty-six years of
capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 070803-5.d DESIGNATING THE APPLICANTS AGENT,
THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF
GRANT MONIES
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that
Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for
and in behalf of Roanoke County, a public entity established under the laws of the State
of Virginia, this application and to file it in the appropriate State Office for the purpose of
obtaining certain Federal financial assistance under the OJP, National Domestic
Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia.
That, Roanoke County, a public entity established under the laws of the
Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth
and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal
financial assistance any and all information pertaining to these Grants as may be
requested.
FURTHER, the Board of Supervisors of Roanoke County authorizes the
acceptance of said grant monies in the amount of $73,930 and authorizes the
appropriation of said monies for the purposes authorized in the grant application.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
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647
AYES Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
RESOLUTION 070803-5.f REQUESTING ACCEPTANCE OF MATISSE
LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the street described on the attached Addition Form SR-5(A), fully
incorporated herein by reference are shown on plats recorded in the Clerk’s Office of
the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the
Subdivision Street Requirements of the Virginia Department of Transportation,
WHEREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999 for comprehensive stormwater detention
which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions
Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code
of Virginia, and the Department’s Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage,
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By:
Supervisor McNamara
Seconded By:
None Required
Yeas:
Supervisors Flora, Church, Minnix, Altizer, McNamara
Nays:
None
IN RE: REQUESTS FOR WORK SESSIONS
1. Request for work session on July 22, 2003 to discuss the Old
Cave Spring Road and McVitty Road (Routes 1663 & 1662)
Virginia Department of Transportation project, Windsor Hills
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648
Magisterial District. (Arnold Covey, Director of Community
Development)
It was the consensus of the Board to schedule the work session for July
22, 2003.
IN RE: REPORTS
Supervisor Minnix moved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future Capital Projects
5. Statement of expenditures and estimated and actual revenues for
the month ended May 31, 2003
6. Accounts Paid – May 2003
7. Clean Valley Council
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Church
: (1) He requested the assistance of Arnold Covey in
resolving storm-related issues for the following citizens: William and Leslie Klepper on
Wood Haven Road and Calvin Phelps on Loch Haven Road. (2) He spoke regarding
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649
School Resource Officers (SROs), and praised Chief Lavinder for the manner in which
he handles placement of SROs. He emphasized the confidence placed in these
individuals, and stated that the SRO may be the last communication link for troubled
students. He stated that the County should approach situations with open eyes and not
restrict the ability of the SROs to do their job.
IN RE: ADJOURNMENT
Chairman McNamara adjourned the meeting at 4:16 p.m.
Submitted by: Approved by:
________________________ ________________________
Diane S. Childers Joseph P. McNamara
Clerk to the Board Chairman
July 8, 2003
650
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