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HomeMy WebLinkAbout7/8/2003 - Regular July 8, 2003 627 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 8, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of July, 2003. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. “Butch” Church, H. Odell “Fuzzy” Minnix MEMBERS ABSENT: None STAFF PRESENT: John M. Chambliss, Assistant County Administrator;Joseph B. Obenshain, Senior Assistant County Attorney; Diane S. Childers, Clerk to the Board; Dan O’Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by Father Dean Nastos, Holy Trinity Greek Orthodox Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Supervisor Minnix added a briefing, Item D-1, regarding recent storm damage and the County’s policy for bulk/brush collections. July 8, 2003 628 Mr. Chambliss added a new business item, E-4, request to appropriate $22 Million for Phase 2 school capital improvements and adoption of resolution of intent to reimburse with future bond sales IN RE: BRIEFINGS 1. Briefing regarding recent storm damage and the County’s policy for bulk/brush collections. (John M. Chambliss, Jr., Assistant County Administrator; Anne Marie Green, Director of General Services) Mr. Chambliss stated that violent storms passed through the Roanoke area this past Saturday, and the Cave Spring and Penn Forest areas received some damage as a result of downed trees and power outages. He noted that he has been working with Supervisor Minnix and Ms. Green to coordinate removal of the debris. Ms. Green advised that foremen in the General Services Department anticipate that approximately 115 homes will require a special brush pickup, and this will equal approximately 35-40 boom truck loads. Brush collection began yesterday and 6 truck loads (20 tons) of debris were removed. The total cost is anticipated to be $10,000 for cleanup. Ms. Green noted that other areas that experienced problems due to the storm included Williamsburg Court, Canterbury Court, and the Green Valley area. Staff is attempting to remove debris related to storm damage ahead of the normal pickup schedule. Ms. Green asked that if citizens have homeowners insurance that July 8, 2003 629 covers the damage and they have hired contractors to clean up the damage, part of the contract should include removal of the brush. If citizens are cutting up the debris themselves, they need to ensure that it measures no more than six feet in length and six inches in diameter. Once the brush collection is scheduled through the General Services Department, staff will attempt to collect the debris as quickly as possible. If citizens wish to take the debris to the transfer station themselves, they can do this at no charge. If more than one load needs to be taken to the transfer station, citizens should contact General Services who will waive the one load per week restriction. Supervisor Minnix noted that extensive damage occurred, and he indicated that it was fortunate that no injuries or fatalities resulted. He stated that the Penn Forest area was hit especially hard, and he emphasized that if citizens hire a contractor to clean up debris that this should include removal of the debris from the site. In response to a question from Supervisor Minnix, Ms. Green indicated that Roanoke County does not own a chipper. The County uses the boom truck to transport debris to the Resource Authority where it is then ground up in a chipper. Supervisor Minnix requested that the Board appropriate emergency funds in an amount not to exceed $15,000 from the Board Contingency Fund to finance the cost of the cleanup, and asked that Ms. Green report back to the Board at the July 22 meeting regarding the progress of the cleanup and associated costs. Ms. Green requested that the Board allow staff to complete the cleanup process first and if July 8, 2003 630 additional funds are needed, she will return to the Board with a request for an appropriation. In response to an inquiry from Supervisor Church, Ms. Green responded that emergency funding has been provided for cleanup of storm damages in the past, and she noted Hurricane Hugo and ice storms as examples. Supervisor Church indicated that the only insurance coverage that will pay for the removal of trees is lightning coverage, and he indicated that would not be applicable in this situation. If no property damage occurs, removal of debris will not be covered. Supervisor Church also stated that the Board should be willing to assist all areas of the County when similar situations occur. Supervisor Flora advised that the County needs to plan for these potential emergency situations, which are outside the normal scope, and develop policies that will be automatically implemented when an emergency occurs. Supervisor McNamara stated that the Board supports this action because it is the right thing to do and will be more cost effective for the County. He indicated that he would recommend following the staff recommendation to proceed with the cleanup and report back to the Board at the next meeting regarding the status of the cleanup and any necessary funding that may be required. He also requested that the Board reconsider the method of bulk/brush collections and analyze the cost effectiveness of establishing bi-weekly collection routes that would eliminate the need to call and schedule pickups. Ms. Green indicated that staff is reviewing the solid waste ordinance July 8, 2003 631 and when this process is completed in August, she requested that a work session be scheduled and noted that a cost analysis could be included at that time. Supervisor McNamara requested that the Clerk contact the petitioner who had submitted information to the Board regarding this issue and notify him of the date of the work session. IN RE: NEW BUSINESS 1. Request to approve an option to purchase agreement with Western Virginia EMS Council. (Anne Marie Green, Director of General Services) A-070803-1 Ms. Green reported that the Western Virginia Emergency Medical Services Council (EMS) has leased space on Poor Mountain since 1985 for a building and tower. Roanoke County leases space on the same site for a tower, which is located next to the EMS Council and some resources on the site are shared. In addition, Roanoke County stores equipment in the building. Ms. Green noted that the land on which the facilities are located is currently in condemnation proceedings, and Roanoke County anticipates purchasing this in the future. The building and the tower are not currently being used by the EMS Council, and they have offered to sell them to the County for $42,000. This is personal property and is therefore not part of the condemnation suit. This purchase will allow the County to retain control of the site as they will own both the tower and the building, and the EMS Council will retain the right July 8, 2003 632 to place antenna on the tower and equipment in the building in the future at no cost, to be used for providing emergency medical services. Ms. Green indicated that the current rental income from the tower is $800 per month, and the EMS Council has indicated that they have also been approached by another individual wishing to lease space at this site. It is anticipated that the purchase price will be recovered through rental income within five years, and funding is available in the E-911 account. Revenue from the tower will go back into the E-911 account. In response to a question from Supervisor Church, Ms. Green indicated that the tower is situated on the ridge and she could not confirm the appropriate magisterial district. Supervisor Church moved to approve staff recommendation, approve the option to purchase agreement, authorize the County Administrator to execute it upon its behalf, all upon form approved by the County Attorney. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 2. Request to appropriate $8,193 towards the Roanoke Regional Airport Alliance. (Diane D. Hyatt, Chief Financial Officer) A-070803-2 Ms. Hyatt stated that in April 2002, Barry DuVal was hired by the City of Roanoke to act as a consultant in the development of the Roanoke Regional Airport July 8, 2003 633 Alliance (RRAA). The contract was for a period of one year and in January 2003, the Board of Supervisors appropriated $12,500 to fund the County’s portion of this contract. The City of Roanoke has now extended the contract for an additional six month period, and they have requested that the County participate in the funding. A grant was received from the Regional Competitiveness Fund in the amount of $7,470. Roanoke County’s share of the contract is $8,193 and staff recommends that this amount be paid from the Board Contingency Fund. In response to an inquiry from Supervisor Minnix, Ms. Hyatt indicated that she has not received any information regarding an extension of the contract beyond the six month period. Supervisor Altizer questioned whether the County is brought into the process of negotiating and approving contracts of this nature. Ms. Hyatt reported that Ms. Burcham, Roanoke City Manager, and Mr. Hodge have had discussions regarding this contract. She indicated that a survey is currently being conducted to determine proposed usage and solicit pledges from businesses to support AirTran, a low-cost air carrier. Supervisor Altizer stated that if the Board is requested to fund a portion of contract expenses, they should be provided with an update prior to negotiation of the contract and should also be included in the negotiation process. Supervisor Church indicated that he has been involved in this process, and the long-range goals have been presented at leadership summit meetings. He July 8, 2003 634 indicated that the County has been cautious with the extent of their involvement and have expected proven results. He stated that he feels Mr. DuVal and the Regional Airport Alliance are on the right track, and pledges may now be in excess of $2 million. Supervisor McNamara noted that the genesis of this contract dates back approximately 1 ½ years when the area localities discussed methods to attract a low- fare air carrier. He stated that the group collectively pursued a federal grant of $1 million that required a match (approximately $500,000) from the locality, and this was supported by the Board. At the leadership summit held on April 11 in Blacksburg, an update on this matter was provided to the localities. In addition, Beth Doughty, President of the Roanoke Regional Chamber of Commerce, recently addressed the Board regarding this matter. Supervisor Minnix stated that he did not question that the money is being well spent, he would just like to be advised of the ongoing procedures. He expressed his appreciation to the business community for their efforts and indicated that this will be an ongoing subsidy for this initiative. Mr. Minnix requested that Ms. Hyatt provide him with a briefing on the current status of this matter. Supervisor Altizer requested that in the future, he would like to see the Board take more time to evaluate and clarify contracts prior to approval. Supervisor McNamara questioned the $107,000 balance in the Board Contingency Fund. Ms. Hyatt stated that the additional funds are the result of savings from the contributions to charitable organizations. July 8, 2003 635 Supervisor McNamara moved to approve staff recommendation, appropriation of $8,193 from the Board contingency to be paid to the City of Roanoke for reimbursement of the County’s share of the contract extension with Kaufman & Canoles Consulting. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 3. Request to appropriate funds to purchase new touch screen voting machines. (Diane Henson, Registrar) A-070803-3 th Ms. Henson advised that in a work session held on May 27, a demonstration of the new touch screen voting system by Advanced called WinVote was th presented to the Board. The equipment was used at the June 10 Democratic primary and the results were positive. Ms. Henson reported that election results were available within 10 minutes and she provided the results from a citizen questionnaire to the Board. She indicated that the equipment was rated favorably by individuals of all ages. Ms. Henson requested that the Board approve the purchase of 131 touch screen voting machines to replace the outdated lever machines in order to comply with the Help America Vote Act of 2002 (HAVA). This purchase will provide one machine per precinct that will contain all the necessary requirements relative to individuals with disabilities, as mandated in HAVA. Ms. Henson stated that the new equipment weighs July 8, 2003 636 only 25 pounds and is self-contained for easy transport. Advanced will provide loan equipment for staff to use in conducting a public education campaign. Ms. Henson stated that the County will be eligible for federal grant reimbursements through HAVA in the amount of $215,000 and the total cost of the system is $498,800.50. The 2003-2004 budget includes $180,000 for this purpose, leaving a balance of $103,800.50 to be appropriated. Ms. Henson introduced RonKeith Adkins, Electoral Board Chair; Dana Martin, Vice-Chair; and Betty Graham, Deputy Assistant Registrar. In response to questions from Supervisor Church, Mr. Martin reported that the respondents to the questionnaire did not report any resistance to the new equipment. Ms. Henson indicated that the new machines can be carried to the curbside for individuals requiring special assistance. Mr. Adkins stated that the new equipment can be placed in the laps of individuals who are in wheelchairs. He noted that compliance with HAVA is mandated by January 1, 2006 throughout the United States. He indicated that this will be money well spent now rather than waiting to purchase the machines at a later date. Ms. Henson also noted that the public is not aware that HAVA mandates the removal of lever machines, and some of the questionnaire responses may reflect this lack of knowledge. Supervisor Minnix questioned whether any adjustments can be made to increase voter privacy. Ms. Henson indicated that polls will be set up to maximize July 8, 2003 637 privacy and that due to the nature of the test of the equipment and the need to train voters during the primary, there may have been a feeling of having less privacy. Supervisor Altizer questioned how the grant funding is determined. Ms. Henson indicated it is a one-time reimbursement based on the number of lever machines currently in place at the County. The reimbursement will cover the cost of replacing one lever machine per precinct. Supervisor Flora questioned how many lever machines the County currently owns. Ms. Henson responded that there are 98-100 and noted that several of the machines are not in working order and replacement parts cannot be obtained. Supervisor Flora asked why there was a need to purchase 131 electronic machines to replace the 98 lever machines. Ms. Henson indicated that HAVA requires that one machine per precinct must be set aside to comply with the disability portion of the act. In the past, paper ballots were used to accommodate disabled voters. Mr. Chambliss noted that in the past, there were precincts that needed more machines than were available. Also, this is an investment in the future designed to accommodate growth in the number of voters over the next 10 years in order to maintain consistency of the equipment. The action will accomplish two things: (1) replacement of the existing equipment and (2) compliance with the disability portion of HAVA. July 8, 2003 638 In response to an inquiry from Supervisor Flora, Ms. Henson indicated that the touch screen equipment is anticipated to last 15-20 years and the software can be upgraded. Supervisor Church questioned if special equipment or features on the equipment are necessary to serve disabled voters. Ms. Henson indicated that the machines are standard, but the features necessary to serve the disabled must be loaded onto the machine and that is why it is necessary to maintain one machine solely for this purpose. If these features were to be loaded on every machine, it would increase the overall cost. Supervisor McNamara questioned whether Advanced has agreed to include language in the contract with Roanoke County that states that if they offer a lower price on the equipment in the future through a state contract, they will retroactively refund the difference to Roanoke County. Ms. Henson indicated that she does have this type of agreement in writing with Advanced. Supervisor McNamara voiced concerns over increasing the number of units required when the new equipment appears to be faster and more efficient. He stated that the contract indicates that the equipment has Americans with Disabilities Act (ADA) voting capability. Ms. Henson stated that the machines come equipped with the capability to have the software to assist disabled voters loaded on it, but there is an extra expense incurred in loading the features. July 8, 2003 639 Supervisor Minnix moved to approve staff recommendation, appropriation of $215,000 from HAVA grant funds and $103,800.50 from the 2002-2003 year-end surplus to complete the purchase of the voting machines. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 4. Request to appropriate $22 Million for Phase 2 school capital improvements and adoption of resolution of intent to reimburse with future bond sales. (Diane D. Hyatt, Chief Financial Officer) R-070803-4 Ms. Hyatt reported that in September 2002, a joint meeting was held with the School Board and County Board of Supervisors to review Phase II of the school’s Capital Improvements Program (CIP). At that time, the Board of Supervisors indicated their initial approval and advised the School Board to proceed with the architecture and engineering services (A&E) for the top five projects on the list, which included the following: (1) Mountain View Elementary (2) Herman L. Horn Elementary (3) Oak Grove Elementary (4) Northside High - A&E only (5) Cave Spring High/Hidden Valley High stadium and playing fields. Ms. Hyatt indicated that the School Board proceeded with the A&E on the elementary schools and the construction bids for Mountain View, Herman L. Horn, and Oak Grove schools. The bids were returned on July 1, 2003. On July 7, 2003, the July 8, 2003 640 School Construction Committee, School Board, and Board of Supervisors met to review the bids. As a result, a proposed list of projects totaling $22 million was developed and is outlined on Attachment B (shown below). ATTACHMENT B Roanoke County Schools Phase 2 Projects Previously New Bonds Total Project Appropriated Required Oak Grove $ 6,270,392.00 $ 383,574.00 $ 5,886,818.00 Mountain View 7,090,303.00 310,881.00 6,779,422.00 H.L. Horn 6,805,260.00 305,008.00 6,500,252.00 Northside High (A & E only) 642,475.00 284,618.14 357,856.86 Merriman Site (wetland study) 8,771.00 8,771.00 - South County Stadium (Bogle) 1,131,170.00 6,936.00 1,124,234.00 Soccer Bleachers (HV / CS) 65,900.00 65,900.00 CSH Softball & Soccer 337,407.55 100,000.00 237,407.55 Roofing 313,200.00 313,200.00 3% Contingency 734,909.59 734,909.59 $ 23,399,788.14 $ 1,399,788.14 $ 22,000,000.00 Ms. Hyatt reported that the School Board approved the proposed plan for capital improvements and has forwarded a resolution to the Board of Supervisors for consideration in appropriating $22 million to fund these projects and to indicate intent to participate in a future VPSA bond sale. Ms. Hyatt indicated that the bonds to be sold July 8, 2003 641 will be repaid over 20 years and the first debt payment will be in the 2004-2005 fiscal year and will be approximately $2.4 million. Ms. Hyatt noted that Dr. Linda Weber, Superintendent; Penny Hodge, Director of Budget and Finance; and George Assaid, Construction Projects Coordinator, were present at the meeting to answer any questions. Supervisor Minnix praised the schools and their staff and stated that while many public schools are in trouble, Roanoke County schools remain in the top 17% in the nation. He noted the important role the schools play in economic development, and stated the need for the Board to keep the school system strong. Supervisor Church questioned if the $1,131,170 for the South County stadium is for Bogle stadium only. Ms. Weber responded that this is the total amount available to accommodate both football and soccer at Cave Spring and Hidden Valley. Mr. Church requested clarification as to whether this included funds for lighting of the soccer fields at Hidden Valley High School. Ms. Weber stated that it did not. Supervisor Flora moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 070803-4OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE FINANCINGS FOR CAPITAL PROJECTS FOR PUBLIC SCHOOL PURPOSES July 8, 2003 642 The Board of Supervisors of Roanoke County, Virginia (the "County") has determined that it may be necessary or desirable to advance money to pay the costs of renovating, constructing and equipping certain capital projects for public school purposes (the "Projects"). NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County or the School Board to pay the costs of renovating, constructing and equipping the Projects from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued in one or more series for the Projects is $22,000,000. This resolution shall take effect immediately upon its adoption. The foregoing resolution was adopted by the Board of Supervisors at its meeting on July 8, 2003 by the following roll call vote: On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance declaring a parcel of real estate to be surplus and accepting an offer for the sale of same; namely, Wipledale Avenue well lot, Tax Map No. 37.09-4-15, Catawba Magisterial District. (Joseph B. Obenshain, Senior Assistant County Attorney) Mr. Obenshain advised that the County has received an offer for this well lot. He indicated that the identity of the offeror and the amount of the bid will be kept confidential until the second reading. If the Board approves the first reading, Mr. Obenshain indicated that staff will proceed to advertise for bid for the sale of the property. Notices will be provided to the public in accordance with standard procedures. July 8, 2003 643 Supervisor Minnix questioned whether the individuals contiguous to this lot have received notice of the sale. Mr. Obenshain indicated that they will receive notification, and Gary Robertson, Utility Director, indicated that a sign has been placed on the well lot for the past two weeks advertising the sale. Supervisors Minnix and Church emphasized the need to contact the citizens adjacent to the property regarding the proposed sale. Supervisor Church moved to approve the first reading and set the second reading and public hearing for July 22, 2003. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: APPOINTMENTS 1. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD Supervisor Church indicated that he had spoken with President Sandel regarding this appointment and had been advised that no elected member of the General Assembly or local government body is eligible for appointment to this board. Supervisor McNamara had previously expressed an interest in serving in this capacity, and he requested that his name be withdrawn from consideration for this appointment. The Clerk was directed to send a letter to President Sandel at Virginia Western Community College requesting recommendations for a nominee for this board, as well as specifics regarding the background requirements for this appointment. July 8, 2003 644 Supervisor Flora stated that when County-wide appointments of this nature are considered, the Board should collectively discuss them. IN RE: CONSENT AGENDA R-070803-5; R-070803-5.b; R-070803-5.c; R-070803-5.d; R0070803-5.f Supervisor McNamara moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 070803-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 8, 2003 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes - June 24, 2003 2. Confirmation of committee appointments to Court Community Corrections Program Regional Community Criminal Justice Board and Parks, Recreation and Tourism Advisory Commission (Appointed by District) 3. Resolutions of appreciation upon the retirements of the following individuals: (a) Sandra G. Helm, Treasurer's Office, after thirty-three years of service (b) Vickie G. McCorkle, Sheriff's Office, after twenty-six years of service 4. Resolution authorizing the application, acceptance and appropriation of a grant from the Commonwealth of Virginia Department of Emergency Management in the amount of $73,930 for the acquisition of equipment and supplies related to events of terrorism and incidents involving weapons of mass destruction 5. Request to accept water and sewer facilities serving Glen Meadow subdivision, Cave Spring Magisterial District 6. Request to accept Matisse Lane into the State Secondary System July 8, 2003 645 7. Request to accept and appropriate grants from the Department of Criminal Justice Services to fund a portion of the salary costs of School Resource Officers from July 1, 2003 – June 30, 2004 at the following schools: (a) Hidden Valley Middle School - $22,243 grant (b) Hidden Valley High School - $31,656 grant (c) Cave Spring Middle School - $26,857grant (d) Northside Middle School - $26,857 grant (e) William Byrd Middle School - $24,180 That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 070803-5.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF SANDRA G. HELM, TREASURER’S OFFICE WHEREAS, Sandra G. Helm was employed by Roanoke County on October 1, 1969, as an Account Clerk I in the Treasurer’s Office; and also served as Account Clerk II and Tax Clerk II; and WHEREAS, Ms. Helm retired from Roanoke County on July 1, 2003, after thirty- three years and nine months of service; and WHEREAS, Ms. Helm has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens SANDRA G. HELM of Roanoke County to for over thirty-three years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 070803-5.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF VICKIE G. MCCORKLE, SHERIFF’S OFFICE July 8, 2003 646 WHEREAS, Vickie G. McCorkle was employed by Roanoke County on November 16, 1976, in the CETA Program in purchasing; and also served in the Sheriff’s Office as Accountant Clerk I, Clerk Typist II, Deputy Sheriff – Court Bailiff, and Deputy Sheriff - Corporal, Civil Division; and WHEREAS, Deputy Sheriff McCorkle retired as a Deputy Sheriff – Sergeant, Civil Division, from Roanoke County on July 1, 2003, after twenty-six years and eight months of service; and WHEREAS, Deputy Sheriff Sergeant McCorkle has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to VICKIE G. MCCORKLE for more than twenty-six years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 070803-5.d DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $73,930 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: July 8, 2003 647 AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 070803-5.f REQUESTING ACCEPTANCE OF MATISSE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk’s Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department’s Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora, Church, Minnix, Altizer, McNamara Nays: None IN RE: REQUESTS FOR WORK SESSIONS 1. Request for work session on July 22, 2003 to discuss the Old Cave Spring Road and McVitty Road (Routes 1663 & 1662) Virginia Department of Transportation project, Windsor Hills July 8, 2003 648 Magisterial District. (Arnold Covey, Director of Community Development) It was the consensus of the Board to schedule the work session for July 22, 2003. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Statement of expenditures and estimated and actual revenues for the month ended May 31, 2003 6. Accounts Paid – May 2003 7. Clean Valley Council IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church : (1) He requested the assistance of Arnold Covey in resolving storm-related issues for the following citizens: William and Leslie Klepper on Wood Haven Road and Calvin Phelps on Loch Haven Road. (2) He spoke regarding July 8, 2003 649 School Resource Officers (SROs), and praised Chief Lavinder for the manner in which he handles placement of SROs. He emphasized the confidence placed in these individuals, and stated that the SRO may be the last communication link for troubled students. He stated that the County should approach situations with open eyes and not restrict the ability of the SROs to do their job. IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 4:16 p.m. Submitted by: Approved by: ________________________ ________________________ Diane S. Childers Joseph P. McNamara Clerk to the Board Chairman July 8, 2003 650 This page intentionally left blank