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HomeMy WebLinkAbout5/22/2018 - Regular May 22, 2018 203 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of May 2018. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. IN RE: OPENING CEREMONIES Before the meeting was called to order, a moment of silence was observed. The Pledge of Allegiance was recited by all present. IN RE: CALL TO ORDER Chairman Hooker called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Martha B. Hooker, Supervisors George G. Assaid, Phil C. North, Joseph P. McNamara and P. Jason Peters MEMBERS ABSENT: None STAFF PRESENT: Thomas C. Gates, County Administrator; Daniel R. O’Donnell, Assistant County Administrator; Richard Caywood, Assistant County Administrator; Ruth Ellen Kuhnel, County Attorney; Amy Whittaker, Public Information Officer and Deborah C. Jacks, Chief Deputy Clerk to the Board IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring the Month of May 2018 as Business Appreciation Month in Roanoke County (Jill Loope, Director of Economic Development) Proclamation was read by the Clerk. May 22, 2018 204 IN RE: NEW BUSINESS 1. Resolution adopting the fiscal year 2018-2019 operating budget, the fiscal year 2018-2019 capital budget and the fiscal year 2019- 2028 Capital Improvement Program for Roanoke County, Virginia and Roanoke County Public Schools (Christopher R. Bever, Director of Management and Budget) Mr. Bever outlined the request for resolution. Supervisor McNamara inquired when looking at the business license tax, he believes this is an annual tax. If we modify to January 1 of 2019 as opposed to July 1, 2018, do we need to do anything with these other ordinances. He does not think it was the intention of the Board to refund. Mr. Bever stated staff does not recommend adjusting the revenues. So, there is no reason to change the date. RESOLUTION 052218-1 ADOPTING THE FISCAL YEAR 2018- 2019 OPERATING BUDGET, THE FISCAL YEAR 2018-2019 CAPITAL BUDGET, AND FISCAL YEAR 2019-2028 CAPITAL IMPROVEMENT PROGRAM FOR ROANOKE COUNTY, VIRGINIA AND ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published on April 1, 2018, as required by the provisions of Section 15.2-2506 of the State Code, and the public hearings as required thereon were held on April 10, 2018 and May 8, 2018; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual operating budget for fiscal year 2018-2019 for Roanoke County, Virginia, and Roanoke County Public Schools as shown on the attached Schedules 1 and 2. 2. That there is hereby approved the capital budget for fiscal year 2018-2019 and Capital Improvement Program for fiscal year 2019-2028 for Roanoke County, Virginia, and Roanoke County Public Schools as shown on the attached Schedule 3. May 22, 2018 205 3. That the preparation and approval of these budgets is for informative and fiscal planning purposes only. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Assaid and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA 1. The petition of Virginia Varsity Storage, Inc. to rezone approximately 2.1256 acres from C-2C, High Intensity Commercial, District with conditions to I-1, Low Intensity Industrial, District, to remove proffered conditions, and to obtain a special use permit for a mini-warehouse facility, located at 5881 Starkey Road, Cave Spring Magisterial District Supervisor Assaid’s motion to approve the first reading and set the public hearing and second reading for June 26, 2018, was seconded by Supervisor McNamara and approved by the following vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None IN RE: FIRST READING OF ORDINANCES 1. Ordinance increasing the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia (Ruth Ellen Kuhnel, County Attorney) Ms. Kuhnel outlined the request. Supervisor Hooker advised that she would not support as she has heard from several citizens. There was no further discussion. Supervisor McNamara’s motion to approve the first reading and set the public hearing and second reading for June 26, 2018, was seconded by Supervisor Assaid and approved by the following vote: AYES: Supervisors Assaid, North, McNamara, Peters NAYS: Supervisor Hooker May 22, 2018 206 IN RE: SECOND READING OF ORDINANCES 1. Ordinances to appropriate funds for: (a) Fiscal year 2018-2019 operations budget and approval of the Classification and Pay Plan for fiscal year 2018-2019 for Roanoke County, Virginia; Mr. Bever advised there were no changes from the first reading. Supervisor Hooker provided the disclosure as the citizens know, she is a teacher at Glenvar High School and a Roanoke County Public School employee. On today’s agenda are items that involve the school and after consultation with the County Attorney, she concluded there is no legal conflict and that she can vote fairly, objectively and in the public interest. This would apply to several of the ordinances we are about to go through. ORDINANCE 052218-2 APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL YEAR OPERATIONS BUDGET AND APPROVAL OF THE CLASSIFICATION AND PAY PLAN FOR FISCAL YEAR 2018-2019 FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget for Roanoke County for fiscal year 2018-2019; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2018, and ending June 30, 2019, for the functions and purposes indicated: County of Roanoke, Virginia Fiscal Year 2018-2019 County Operations First Reading May 8, 2018; Second Reading May 22, 2018 Appropriation Amount Revenues: General Fund - County: General Government$ 112,999,089 Communications & Information Technology 10,950,782 Children's Services Act 8,343,504 Public Works Projects 182,166 Recreation Fee Class 6,015,557 Parks, Recreation & Tourism - School Operations 357,688 Police E-Citation 60,000 Community Development Technology Fee 40,000 Grants & Other Funds 1,858,361 Police Special Programs 1,000 Criminal Justice Academy 395,857 May 22, 2018 Fleet Service Center 3,033,795 Subtotal, General Fund$ 144,237,799 207 Debt Service Fund - County$ 7,374,730 Internal Service Fund - Health Insurance$ 11,192,391 Internal Service Fund - Dental Insurance 715,823 Internal Service Fund - Risk Management 1,654,003 Subtotal, Internal Service Funds$ 13,562,217 Total Revenue - County Operations Funds$ 165,174,746 Expenditures: General Government - County Operations: General Administration Board of Supervisors$ 325,980 County Administration 787,139 Internal Auditor 117,665 Public Information 194,761 County Attorney 631,198 Human Resources 933,505 Economic Development 533,504 Subtotal, General Administration$ 3,523,752 Constitutional Officers Commissioner of the Revenue$ 839,630 Commonwealth's Attorney 1,101,738 Sheriff's Office 10,224,208 Treasurer 898,175 Clerk of the Circuit Court 1,144,899 Subtotal, Constitutional Officers$ 14,208,650 Appropriation Amount Judicial Administration Circuit Court$ 257,068 General District Court 95,440 Magistrate 1,590 Juvenile & Domestic Relations Court 39,086 Court Service Unit 295,144 Courthouse Maintenance 50,000 Subtotal, Judicial Administration$ 738,328 Management Services Real Estate Valuation (Assessor)$ 844,560 Finance (Accounting, Payroll, Purchasing) 1,973,748 Management & Budget 337,712 Public Transportation (CORTRAN) 515,000 Subtotal, Management Services$ 3,671,020 Public Safety May 22, 2018 Police$ 12,456,270 Fire & Rescue 15,736,470 208 Subtotal, Public Safety$ 28,192,740 Community Services Community Development$ 4,120,238 General Services 7,789,361 Subtotal, Community Services$ 11,909,599 Human Services Parks, Recreation, & Tourism$ 4,866,021 Public Health 500,358 Social Services 11,632,049 Library 4,255,124 Virginia Cooperative Extension 87,097 Elections (Registrar) 414,373 Subtotal, Human Services$ 21,755,022 Non-Departmental Employee Benefits$ 2,552,205 Transfer to Communications & Information Technology 8,750,944 Contributions - Discretionary, Contractual, Dues & Memberships 2,177,850 Miscellaneous 1,520,000 Board Contingency 50,000 Addition to Fund Balance 447,486 Subtotal, Non-Departmental$ 15,498,485 Appropriation Amount Transfers to Other Funds Transfer to Debt Service - County$ 6,914,993 Transfer to County Capital 2,868,999 Transfer to Children's Services Act - County 1,659,000 Transfer to Internal Services - Risk Management 1,654,003 Transfer to Criminal Justice Academy 222,332 Transfer to Public Works Projects 182,166 Subtotal, Transfers to Other Funds$ 13,501,493 Total, General Government - County Operations$ 112,999,089 Communications & Information Technology$ 10,950,782 Children's Services Act$ 8,343,504 Public Works Projects$ 182,166 May 22, 2018 Recreation Fee Class$ 6,015,557 209 Parks, Recreation & Tourism - School Operations$ 357,688 Police E-Citation$ 60,000 Community Development Technology Fee $ 40,000 Grants & Other Funds$ 1,858,361 Police Special Programs$ 1,000 Criminal Justice Academy$ 395,857 Fleet Service Center$ 3,033,795 Total, General Fund - County Operations$ 144,237,799 Debt Service Fund - County$ 7,374,730 Internal Service Fund - Health Insurance$ 11,192,391 Internal Service Fund - Dental Insurance 715,823 Internal Service Fund - Risk Management 1,654,003 Total, Internal Service Funds$ 13,562,217 Total Expenditures - All County Operations Funds$ 165,174,746 May 22, 2018 210 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding operating encumbrances at June 30, 2018, are re-appropriated to the 2018-2019 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That all General Government Fund unexpended appropriations and all General Government revenues collected in excess of appropriated revenues at the end of the 2017-2018 fiscal year not lapse but shall be re-appropriated and presented to the Board of Supervisors for allocation based on guidance provided in Section 10-1 through 4 of the County of Roanoke Comprehensive Financial Policy approved by the Board of Supervisors on April 24, 2018. 5. Account balances remaining in the Fee Class Fund collected by the Parks, Recreation and Tourism Department will be allocated to accounts as defined by the Fee Class Accounts Procedure. 6. Account balances remaining in Children’s Services Act (C111), Police Confiscated Property (C120), Police Special Programs (C121), Forfeited Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees (C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool (C132), Grants (C135), Communications and Information Technology (C141- C144), Fee Class (C150), PRT Schools Ground Maintenance (C151), Law Library (C155), Public Works Fund (C170), South Peak Community Development Authority (C201), County Debt Fund (C310, C320, C330, C340), County Capital and Economic Development Funds (C420, C421, C425, C428, C440, C445, C451, C455), County Trust Funds (C501, C502), Internal Service Funds (C700, C705, C710), Special Welfare (C810), Regional Fire/Rescue Training Center (C814), Commonwealth Fund (C815), and Economic Development Authority (C818) funds will carry over 100% and be re-appropriated to the individual funds. 7. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 8. That the Board of Supervisors approves the County of Roanoke Classification and Pay Plan. The Classification and Pay Plan included as part of this ordinance is effective July 1, 2018. The County Administrator shall implement the County Classification and Pay Plan pursuant to Board of Supervisors Resolution 0825115-1. May 22, 2018 211 9. This ordinance shall take effect July 1, 2018. On motion of Supervisor McNamara to adopt the ordinance, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None (b) Fiscal year 2018-2019 capital budget for Roanoke County, Virginia; There were no changes from the first reading and there was no discussion. ORDINANCE 052218-3 APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget for Roanoke County for fiscal year 2018-2019; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2018, and ending June 30, 2019, for the functions and purposes indicated: County of Roanoke, Virginia Fiscal Year 2018-2019 County Capital First Reading May 8, 2018; Second Reading May 22, 2018 Appropriation Amount Revenues: County Capital: Transfer from General Government Fund$ 7,201,667 County Unrestricted Cash (excl. Transfer from General Govt. Fund) 1,967,916 County Restricted Cash 2,408,806 Non-County 540,500 Miscellaneous Revenues 125,000 Total Revenue - County Capital$ 12,243,889 Expenditures: County Capital: FY 2019 Capital Fund supported by General Government Fund May 22, 2018 excluding General Government Transfers to CIP & Fleet Replacement$ 3,100,000 212 FY 2019 Capital Year Budget - Public Safety$ 1,131,000 FY 2019 Capital Year Budget - Community Services$ 1,352,819 FY 2019 Capital Year Budget - Human Services$ 930,000 FY 2019 Capital Year Budget - Internal Services$ 2,490,000 Subtotal, FY 2019 Capital Year Budget$ 5,903,819 FY 2019 Fleet Replacement Budget$ 3,240,070 Total Expenditures - County Capital$ 12,243,889 May 22, 2018 213 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one project to another so as to provide for the completion of a capital project. 3. That all funded outstanding capital encumbrances at June 30, 2018, are re- appropriated to the 2018-2019 fiscal year to the same account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2018, and appropriations in the 2018-2019 fiscal year budget. 5. That the Board of Supervisors anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board of Supervisors on the Consent Agenda. 6. This ordinance shall take effect July 1, 2018. On motion of Supervisor Peters to adopt the ordnance, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None (c) Fiscal year 2018-2019 transfers to and on behalf of Roanoke County Public Schools budget for Roanoke County, Virginia; There were no changes since the first reading and there was no discussion. County of Roanoke, Virginia Fiscal Year 2018-2019 Schools Revenue Sharing Transfer, Debt Service Transfer, and Children's Services Act Transfer First Reading May 8, 2018; Second Reading May 22, 2018 Appropriation Amount Revenues: General Government Fund$ 77,671,746 Total Revenue - Schools Transfers$ 77,671,746 Expenditures: General Government Fund Transfer to Schools Operations$ 68,844,764 Transfer to Transfer to Debt Service Fund - Schools Debt Service 7,222,982 Transfer to Children's Services Act on behalf of Schools 1,604,000 Total Expenditures - Schools Transfers$ 77,671,746 May 22, 2018 214 ORDINANCE 052218-4 APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL YEAR TRANSFERS TO AND ON BEHALF OF ROANOKE COUNTY PUBLIC SCHOOLS FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget for Roanoke County for fiscal year 2018-2019; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2018, and ending June 30, 2019, for the functions and purposes indicated: May 22, 2018 215 2. That the transfer to Roanoke County Public Schools for operating per the County and School revenue sharing agreement shall be transferred in its entirety. 3. That the transfers made by Roanoke County on behalf of Roanoke County Public Schools to the Debt Service Fund and Children’s Services Act Fund shall be based on actual expenditures incurred during fiscal year 2018- 2019. Any remaining balance in those transfers shall remain with Roanoke County government. 4. This ordinance shall take effect July 1, 2018. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None (d) Fiscal year 2018-2019 operations budget for Roanoke County Public Schools; There were no changes since the first reading and there was no discussion. ORDINANCE 052218-5 APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL YEAR OPERATIONS BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget for Roanoke County for fiscal year 2018-2019; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2018, and ending June 30, 2019, for the functions and purposes indicated: County of Roanoke, Virginia Fiscal Year 2018-2019 Roanoke County Public Schools Operations First Reading May 8, 2018; Second Reading May 22, 2018 Appropriation Amount Revenues: Schools Operating Funds: General$ 146,758,507 Nutrition 5,932,145 Grants 6,161,112 Instructional Resources 1,007,237 Bus Replacement 1,182,513 Technology Replacement 2,724,351 Subtotal, Schools Operating Funds $ 163,765,865 Debt Service Fund - Schools$ 11,443,897 May 22, 2018 Total Revenue - Schools Operations and Debt Service Fund$ 175,209,762 216 Expenditures: Schools Operating Funds: General$ 146,758,507 Nutrition 5,932,145 Grants 6,161,112 Instructional Resources 1,007,237 Bus Replacement 1,182,513 Technology Replacement 2,724,351 Subtotal, Schools Operating Funds Expenditures$ 163,765,865 Debt Service Fund - Schools$ 11,443,897 Total Expenditures - Schools Operations and Debt Service Fund$ 175,209,762 May 22, 2018 217 2. That all funded outstanding operating encumbrances at June 30, 2018, are re-appropriated to the 2018-2019 fiscal year to the same department and account for which they are encumbered in the previous year. 3. That all School Fund appropriations remaining at the end of the 2018-2019 fiscal year not lapse but shall be appropriated to Roanoke County Public Schools and allocated per Section 10-5-A and B of the County of Roanoke Comprehensive Financial Policy approved by the Board of Supervisors on April 24, 2018. 4. Account balances remaining in the Schools Debt Fund (C360, C365, C370) will carry over 100% and be re-appropriated to the individual funds. 5. This ordinance shall take effect July 1, 2018. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None (e) Fiscal year 2018-2019 capital budget for Roanoke County Public Schools There were no changes since the first reading and there was no discussion. Supervisor Assaid stated since he is the Director of Operations for the Schools and the Board is voting on an item, which provides money to capital projects for the Schools and capital projects run through the facilities and operations department, he will be abstaining from the vote. ORDINANCE 052218-6 APPROPRIATING FUNDS FOR THE 2018-2019 FISCAL YEAR CAPITAL BUDGET FOR ROANOKE COUNTY PUBLIC SCHOOLS WHEREAS, upon notice duly published in the newspaper, public hearings were held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget for Roanoke County for fiscal year 2018-2019; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and County of Roanoke, Virginia Fiscal Year 2018-2019 Roanoke County Public Schools Capital First Reading May 8, 2018; Second Reading May 22, 2018 Appropriation Amount Revenues: Schools Capital Schools Cash Sources$ 3,272,500 Total Revenue - Schools Capital$ 3,272,500 Expenditures: Schools Capital William Byrd High School$ 1,500,000 Capital Maintenance Plan 1,000,000 Human Resources and Payroll Module 432,500 Other Minor Capital Items & Reserves 340,000 May 22, 2018 Total Expenditures - Schools Capital$ 3,272,500 218 WHEREAS, the first reading of this appropriation ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2018, and ending June 30, 2019, for the functions and purposes indicated: May 22, 2018 219 2. That all funded outstanding capital encumbrances at June 30, 2018, are re-appropriated to the 2018-2019 fiscal year to the same account for which they are encumbered in the previous year. 3. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project. This section applies to appropriations for capital projects at June 30, 2018, and appropriations in the 2018-2019 fiscal year budget. 4. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for capital projects at June 30, 2018, and appropriations in the 2018-2019 fiscal year budget. 5. This ordinance shall take effect July 1, 2018. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Assaid and carried by the following recorded vote: AYES: Supervisors North, McNamara, Peters, Hooker NAYS: None ABSTAIN: Supervisor Assaid 2. Ordinance amending Section 10-3 (Levying of License Fees and Taxes) of the Roanoke County Code, raising the threshold of annual gross receipts for those entities required to pay the County Business License Tax (from $100,000 or more to $125,000 or more); and requiring entities that are below the threshold to pay only an annual $50 license fee (Christopher R. Bever, Director of Management and Budget) There were no changes since the first reading of the ordinance and there was no discussion. ORDINANCE 052218-7 AMENDING SECTION 10-3 (LEVYING OF LICENSE FEES AND TAXES) OF THE ROANOKE COUNTY CODE, RAISING THE THRESHOLD OF ANNUAL GROSS RECEIPTS FOR THOSE ENTITIES REQUIRED TO PAY THE COUNTY BUSINESS LICENSE TAX (FROM $100,000 OR MORE TO $125,000 OR MORE); AND REQUIRING ENTITIES THAT ARE BELOW THE THRESHOLD TO PAY ONLY AN ANNUAL $50 LICENSE FEE WHEREAS, Section 58.1-3703 of the Code of Virginia (1950), as amended, authorizes localities to enact an ordinance levying a local license tax and/or fee for issuing a business license; and May 22, 2018 220 WHEREAS, Section 10-3(1) of the County Code presently imposes a $50 annual license fee upon those entities whose annual gross receipts (during the prior year) are less than one hundred thousand dollars ($100,000); and WHEREAS, Section 10-3(2) of the County Code presently imposes an annual license tax upon those entities whose annual gross receipts (during the prior year) from a business, trade, profession, occupation or calling are one hundred thousand dollars ($100,000) or greater; and WHEREAS, in order to encourage and benefit small businesses in Roanoke County, it is proposed that the above County Code provisions be amended to 1) raise the threshold of annual gross receipts for those entities required to pay the County business license tax from one hundred thousand dollars ($100,000) or more to one hundred twenty-five thousand dollars ($125,000) or more, and 2) require that entities below the threshold to pay only the annual $50 license fee; and WHEREAS, the first reading and public hearing of this ordinance was held on May 8, 2018, and the second reading was held on May 22, 2018. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: 1. That Sections 10-3(a)(1) and (2) of the Roanoke County Code are hereby amended as follows: Sec. 10-3. - Levying of license fees and taxes. (a) Subject to the limitations provided in § 58.1-3703.C. of the Code of Virginia (1950, as amended), and except as otherwise specifically provided for in this chapter of the Roanoke County Code, there are hereby imposed and levied for each and every year, beginning with January 1 of each year and ending December 31 following, and there shall be collected the following license fees and taxes upon the privilege of doing business or exercising a profession, trade, occupation or calling, including all phases thereof, in the county, which license fees and taxes shall be for the support of the county government, payment of the county debt, and for other county and public purposes: (1) There is hereby imposed and there shall be collected an annual license fee in the amount of fifty dollars ($50.00) for issuance of a license on businesses, trades, professions, occupations and callings and upon the persons, firms and corporations engaged therein within the county; provided, however, that this license fee shall not be charged to any person whose gross receipts from a business, trade, profession, occupation or calling are one hundred thousand dollars ($100,000.00) one hundred twenty-five thousand dollars ($125,000.00) or greater during the preceding calendar year and who is subject to levy and payment of the annual license taxes as provided in subsection (a)(2) hereof; and (2) There is hereby levied and there shall be collected the annual license taxes at the rates and in the amounts hereinafter set forth in this chapter upon any person, firm, or corporation engaged in a business, trade, profession, occupation or calling subject to licensure in the county. Except as may be otherwise May 22, 2018 221 authorized by specific or special provisions of chapter 37 (§ 58.1-3700 et seq.) of the Code of Virginia, 1950, as amended, and this chapter of the Roanoke County Code, the annual license taxes shall not be imposed upon any person whose gross receipts from a business, profession, trade, occupation or calling are less than one hundred thousand dollars ($100,000.00) one hundred twenty-five thousand dollars ($125,000.00) during the preceding calendar year. 2. All ordinances or part of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. 3. This ordinance shall take effect July 1, 2018. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None 3. Ordinance imposing or increasing certain fees for services for development and inspections, planning and zoning, and repealing prior actions concerning same (Arnold Covey, Director of Community Development; Christopher R. Bever, Director of Management and Budget) There were no changes since the first reading and there was no discussion. ORDINANCE 052218-8 IMPOSING OR INCREASING CERTAIN FEES FOR SERVICES FOR DEVELOPMENT AND INSPECTIONS, PLANNING AND ZONING, AND REPEALING PRIOR ACTIONS CONCERNING SAME WHEREAS, the Board has found that it is both equitable and efficient to ensure that those individuals who benefit from certain governmental services bear the cost thereof while eliminating unintentional general service cost subsidies; and WHEREAS, Section 15.2-2241. A (9) of the Code of Virginia (1950), as amended, authorizes localities to impose reasonable fees and charges for the review of plats and plans and the inspection of facilities; and WHEREAS, Section 15.2-2286 A (6) of the Code of Virginia (1950), as amended, authorizes the collection of fees to cover the costs of making inspections, issuing permits, advertising of notices and other expenses incident to the administration of a zoning ordinance or to the filing or processing of any appeal or amendment thereto; and WHEREAS, in 1990, by Ordinance 61290-6, the Board established certain fees for public services provided by and through the Roanoke County Department of Development and Inspections (which is now the Department of Community May 22, 2018 222 Development) relating to development services rendered for and on behalf of citizens; and WHEREAS, since 1990, such fees have remained the same; they have not increased in response to increases in the County’s costs to provide such services; and WHEREAS, other miscellaneous fees related to services provided by the Department of Community Development are set forth in the Roanoke County Code; and WHEREAS, the Department of Community Development recommends that the following fees that have previously been approved by this Board be increased: 1. Erosion and sediment control fees, 2. Site plan review fees, 3. Large subdivision review fees, 4. Certificate of occupancy fees for commercial or residential planned unit development, and 5. Special use permit fee; and WHEREAS, the Department of Community Development further recommends the imposition of the following new fees: 6. Certificate of occupancy fee for residential development, 7. Permit renewal fee (for erosion and sediment control, commercial site plan and/ or large subdivision development): this renewal fee will be imposed upon the second renewal of the permit and for each subsequent annual renewal; there will be no fee for the first twelve (12) month renewal of a permit, and 8. Zoning verification fee: this fee will cover the cost of preparing a zoning verification letter (a document that informs property owners, lenders, and prospective buyers of zoning laws related to a particular property based on the County’s current zoning ordinance and past history of the site), 9. Commonwealth Building Code Academy fee: pursuant to Sections 36-137(7) and 36-105 of the Code of Virginia, (in which the Commonwealth of Virginia imposes a levy of 2% of permit fees collected by the County to support training programs of the Building Code Academy), the Department of Community Development further proposes to impose an additional 2% fee on the issuance of all building, plumbing, electrical and mechanical permits (for remittance to the Commonwealth). The County has been paying this levy to the Commonwealth, but has not been collecting it from its applicants (which has decreased the funds available to the County to cover costs), and 10. Technology fee: pursuant to Section 36-105 of the Code of Virginia, it is proposed that an additional technology fee in the amount of 3% (of all permit issuing fees), be imposed upon every transaction processed by the Roanoke County Department of Community Development (which may include County development services and County planning and zoning services), related to applications for development, rezoning, construction, etc. The fees collected will be used to partially cover costs of County’s computer programming and equipment used to process applications and projects; and May 22, 2018 223 WHEREAS, Section 15.2-107 of the Code of Virginia (1950), as amended, directs the advertising, public hearing, and enactment of certain fees and levies, said requirements having been satisfied as required by law; and WHEREAS, the first reading and public hearing of this ordinance was held on May 8, 2018, and the second reading was held on May 22, 2018. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: 1. That Chapter 8.1 (Erosion and Sediment Control), Section 8.1-8(c) of the County Code is hereby amended to read and provide as follows: Section 8.1-8. - Permits; fees; surety; etc. (c) Fees. An applicant requesting permission to begin land-disturbing activity pursuant to this article shall pay the following fees to cover the administrative expense of review, permitting, and inspection. Disturbed Area (Square Feet) Fee Less than 5,000 $25.00 5,000 – 9,999 $50.00 10,000 – or greater $100.00 + $100.00 per disturbed acre, or portion of an acre $350.00 + $75.00 per disturbed acre 2. That the Chapter 7 (Building Regulations), Section 7-73 of the County Code is hereby amended to read and provide as follows: Section 7-73 Miscellaneous fees There is hereby established the following schedule of miscellaneous fees: Reinspection on construction: $50.00 (applies on third re-inspection of same item) Certificate of occupancy: Commercial: $25.00 $50.00 Temporary—single-family: $10.00 Temporary—commercial: $25.00 Existing building CO: $35.00 Elevator periodic inspection: $35.00 Amusement devices: Kiddie rides: $15.00 Circular rides or flat rides that can be inspected from less than 20 feet above ground: $25.00 All other types of devices: $45.00 Amusement device fees reduced fifty (50) percent when a private inspector is used. May 22, 2018 224 3. That there are hereby established certain fees for public services provided by and through the Roanoke County Department of Community Development: Review site plans $755 (flat fee) + an additional $75 per acre + the Virginia storm-water management permit fee (hereafter “VSMP”, a fee which is set and charged by the Commonwealth of Virginia and administered by the County) Review large subdivisions $350 + $75 per lot + VSMP Application for special use permit $150 Issuance of a certificate of occupancy $25 for a residential building Second and subsequent renewals of $750 + VSMP (if applicable) annual permits (for erosion and sediment control, site plan and/ or large subdivision development); there will be no fee for the first twelve (12) month renewal of a permit. Zoning verification fee $50 Building Code Academy fee (for 2% fee on all permit issuing fees (to be remittance to the Commonwealth) imposed upon every transaction processed by the Roanoke County Department of Community Development (which may include County development services and County planning services), related to applications for development, rezoning, construction, etc. Technology fee 3% fee on all permit issuing fees (to be imposed upon every transaction processed by the Roanoke County Department of Community Development (which may include County development services and County planning services), related to applications for development, rezoning, construction, etc. May 22, 2018 225 4. To the extent that provisions of any prior ordinances of the County are in conflict with this ordinance, the conflicting provisions of such ordinances are superseded and repealed. 5. That the effective date of this ordinance and for the imposition of the fees and charges contained herein shall be July 1, 2018. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors North, McNamara, Peters, Hooker NAYS: Supervisor Assaid 4. Ordinance adopting a Police e-Citation initiative wherein the County will assess a five dollar fee per convicted offense or pre- payable offense in each criminal or traffic case in the district or circuit courts (Howard B. Hall, Chief of Police; Christopher R. Bever, Director of Management and Budget) There were no changes since the first reading and there was no discussion. ORDINANCE 052218-9 ADOPTING A POLICE E-CITATION INITIATIVE WHEREIN THE COUNTY WILL ASSESS A FIVE DOLLAR FEE PER CONVICTED OFFENSE OR PRE-PAYABLE OFFENSE IN EACH CRIMINAL OR TRAFFIC CASE IN THE DISTRICT OR CIRCUIT COURTS WHEREAS, in 2014, the Virginia General Assembly enacted Section 17.1-279.1 of the Code of Virginia, authorizing localities to enact an ordinance assessing an additional sum (not to exceed five dollars ($5)), as part of the costs in each criminal or traffic case in the district or circuit courts, for the purpose of funding the software, hardware, and associated equipment costs for the implementation and maintenance of an electronic summons (“E-Citation”) system; and WHEREAS, to improve the safety of Roanoke County Police Officers, minimize traffic congestion, improve accuracy, and help with case management, it is proposed that the County institute use of E-Citation technology; and WHEREAS, it is therefore proposed that the County assess a five dollar ($5) fee per convicted offence or pre-payable offence in the district and circuit courts to offset the costs of the program, and WHEREAS, the first reading and public hearing of this ordinance was held on May 8, 2018, and the second reading was held on May 22, 2018. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: May 22, 2018 226 1. A five dollar ($5) fee is here by assessed as part of the costs of each convicted or pre-payable criminal or traffic offense in the Roanoke County district and circuit courts. 2. The fee shall be collected by the clerks of court, transmitted to the Roanoke County Treasurer and utilized solely to fund the software, hardware, and associated equipment costs for the implementation and maintenance of electronic summons (E-Citation) system. 3. This ordinance shall take effect July 1, 2018. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Assaid and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None 5. Ordinance amending Section 20-25 (Supplemental Collection Service) of the Roanoke County Code repealing Section 20-25(F), discontinuing the "Payloader Program" (renting a trailer for additional trash disposal) (Rob Light, Director of General Services; Christopher R. Bever, Director of Management and Budget) There were no changes since the first reading and there was no discussion. ORDINANCE 052218-10 AMENDING SECTION 20-25 (SUPPLEMENTAL COLLECTION SERVICE) OF THE ROANOKE COUNTY CODE REPEALING SECTION 20-25 (F), DISCONTINUING THE “PAYLOADER PROGRAM” (RENTING A TRAILER FOR ADDITIONAL TRASH DISPOSAL) WHEREAS, Section 20-25(f) of the County Code institutes the “payloader program”, which allows County residents to rent a County-owned trailer, at a fee, to dispose of trash; and WHEREAS, prior to 2012, this service was provided at no charge to County residents; and WHEREAS, in 2012, the program was changed to a fee service to help mitigate associated costs; and WHEREAS, at present, the Department of General Services recommends eliminating this program because the costs of administering the program are not covered by the fees charged, local private companies provide similar services, only a small ratio of County citizens use this program (less than 0.3% of the County’s households utilize the program), and because the two trailers used for this program are both in need of replacement; and May 22, 2018 227 WHEREAS, the first reading and public hearing of this ordinance was held on May 8, 2018, and the second reading was held on May 22, 2018. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors as follows: 1. That the County’s “payloader program” is hereby discontinued. 2. Section 20-25 (f), Supplemental Collection Service, of the Roanoke County Code is hereby deleted as follows: (f) Additional disposal services. County residential customers are entitled to the use of a 14-foot trailer on a "first come, first serve" basis for a fee. The fee schedule shall be in accordance with rules and regulations promulgated by the county administrator or his designee. The trailer must be scheduled in advance and is to be used during spring cleaning, basement or attic cleaning, or major yard work projects. Use of the trailer is also governed by the following criteria: (1) Reserved. (2) Materials may only be hand loaded (not mechanically) onto the trailer. (3) Total amount of material on the trailer may weigh no more than ten thousand (10,000) pounds. (4) Small items or any material susceptible to wind must be containerized in some manner, such as bags or boxes. (5) The trailer will be delivered only to occupied residential homes. Homes currently under construction are not eligible to receive the freeloader. The trailer will only be delivered to a safe and easily accessible location determined by solid waste staff. (6) The resident must be home to accept delivery of the trailer to sign a release liability form. (7) No hazardous materials or debris waste or shall be placed in trailer. (8) Permissible items include four (4) un-mounted tires, brush, bulk, small amounts of homeowner generated building materials and yard waste pursuant to section 20-1. (9) Prior to removal the loads will be inspected and the resident will be required to remove non-approved materials. The load may be dumped back on the property if it is deemed unacceptable due to type or volume of material. 3. All ordinances or part of ordinances in conflict with the provisions of this ordinance shall be, and the same hereby are, repealed. 4. This ordinance shall take effect July 1, 2018. May 22, 2018 228 On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None 6. Ordinance authorizing the granting of an electric utility easement to Appalachian Power Company (AEP) on Townsend Road, an unimproved right of way owned by the Roanoke County Board of Supervisors, for the purpose of supplying electric power to 8447 Townsend Road (Tax Map No. 026.08-03-27.00-0000), Hollins Magisterial District (Tarek Moneir, Deputy Director of Development; Peter Lubeck, Senior Assistant County Attorney) There were no changes since the first reading and there was no discussion. ORDINANCE 052218-11 AUTHORIZING THE GRANTING OF AN ELECTRIC UTILITY EASEMENT TO APPALACHIAN POWER ON TOWNSEND ROAD, AN UNIMPROVED RIGHT OF WAY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS, FOR THE PURPOSE OF SUPPLYING ELECTRIC POWER TO 8447 TOWNSEND ROAD (TAX MAP NO. 026-08-03-27.00-0000), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Appalachian Power Company (AEP) requires a non-exclusive right- of-way and easement for the purpose of providing electrical service to 8447 Townsend Road, an unimproved right of way that is owned by the Roanoke County Board of Supervisors; and WHEREAS, the proposed utility easement will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County; and WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 8, 2018, and the second reading of this ordinance was held on May 22, 2018; and WHEREAS, pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for other public uses by conveyance to Appalachian Power Company for a utility easement. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: May 22, 2018 229 1. That donation to Appalachian Power Company of a utility easement for purpose of an underground electric line to 8447 Townsend Road, as shown on a drawing titled “Proposed Overhead and Underground Easement Area on the Property of Roanoke County”, prepared by Appalachian Power Company on March 6, 2018, is hereby authorized and approved. 2. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor North to adopt the ordinance, seconded by Supervisor Assaid and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None IN RE: CONSENT AGENDA RESOLUTION 052218-12 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May 22, 2018, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes – March 27, 2018 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Philip W. Ferguson, Master Deputy Sheriff III, upon his retirement after twenty (20) years of service 3. Request to accept and allocate funds in the amount of $4,048.15 to the Clerk of Circuit Court from the Commonwealth of Virginia for Technology Trust Funds 4. Resolution approving the Programmatic Project Administration Agreement Extension Addendum for existing Revenue Sharing projects, and granting signatory authority to the County Administrator or his designee to execute the agreement of Transportation Secondary System On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor North and carried by the following recorded vote: May 22, 2018 230 AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None RESOLUTION 052218-12.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO PHILLIP W. FERGUSON, MASTER DEPUTY SHERIFF III, UPON HIS RETIREMENT AFTER TWENTY (20) YEARS OF SERVICE WHEREAS, Phillip W. Ferguson was employed by Roanoke County on July 21, 1997; and WHEREAS, Mr. Ferguson retired on September 1, 2017, after twenty years and one month of devoted, faithful and expert service to Roanoke County; and WHEREAS, Mr. Ferguson served as a Deputy Sheriff in both the Jail and the Courts, during his tenure with Roanoke County and has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during Mr. Ferguson’s time serving the citizens of Roanoke County, he did so with exceptional dedication and determination to ensure that he provided the highest level of service possible. Mr. Ferguson retired with honor from military service in the United States Marine Corps after twenty-four (24) years, shortly before he began working for the Roanoke County Sheriff’s Office. He was known for his pleasant nature towards the public as he worked as a bailiff in the Roanoke County Circuit Court. During recesses in jury trials, he would often entertain the jurors by talking with them about his experiences in the military as well as everyday occurrences that he observed. He was extremely devoted to his family and neighbors alike, taking time out of his busy schedule to take motorcycle trips with his wife. He volunteered to represent the Sheriff’s Office as he presented a plaque of condolence to the Dallas Police Department after the tragic shootings of several of their officers in 2016. Mr. Ferguson had a way to bring a smile to the public’s face with just his everyday pleasant and professional attitude. Mr. Ferguson will be missed by his colleagues and leaves behind a truly magnificent legacy of well-deserved respect and outstanding service. WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PHILLIP W. FERGUSON for more than twenty years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor North and carried by the following recorded vote: May 22, 2018 231 AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None A-052218-12.b RESOLUTION 052218-12.c APPROVING THE PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT EXTENSION ADDENDUM FOR EXISTING REVENUE SHARING PROJECTS, AND GRANTING SIGNATORY AUTHORITY TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE TO EXECUTE THE AGREEMENT WHEREAS, Roanoke County is a recipient of Virginia Department of Transportation revenue sharing funds for transportation projects; and WHEREAS, four existing projects are administered through a Programmatic Project Administration Agreement which expires on June 30, 2018; and WHEREAS, the Board of Supervisors has previously allocated matching funds for each of the four projects; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors has previously allocated matching funds for the following Revenue Sharing projects: a. Kenwick Trail Drainage Project b. Belle Meade Drive Drainage Project c. Merriman Road Drainage Project d. Huffman Lane Reconstruction – Preliminary Engineering 2. That the County Administrator or his designee is hereby granted signatory authority to execute the Programmatic Project Administration Agreement Extension Addendum for the above mentioned projects. 3. That this resolution is effective immediately. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None IN RE: CITIZENS’ COMMENTS AND COMMUNICATIONS Joseph Koehler of 1811 Elbert Drive – Roanoke, Virginia 24018 stated he has a concern about Tanglewood Mall because many of the stores have closed, J.C. Penney. He likes going to the Tanglewood Mall to walk and to shop at stores like A.C. Moore and Barnes and Noble. He has made friends with many of the people who work May 22, 2018 232 there. He knows there are plans to redevelop the Tanglewood Mall area. He hopes that the Board of Supervisors will support these plans and do what it can to encourage investments in the Tanglewood Mall area. Chairman Hooker thanked Mr. Koehler and in speaking for the Board they all hope good things will be coming to Tanglewood Mall. IN RE: REPORTS Supervisor Peters moved to receive and file the following reports. The motion was seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None 1. Unappropriated, Board Contingency and Capital Reserves 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of April 30, 2018 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of April 30, 2018 5. Accounts Paid - April 30, 2018 6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of March 31, 2018 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor North stated last week Virginia’s Blue Ridge was awarded a silver-level, ride center designation by the International Mountain Biking Association, elevating this region to a whole new level as a mountain biking destination. On behalf of the Board, he would like to congratulate Doug Blount and his staff for everything they did to help make this happen with the bike trails of Explore Park. Lastly, he hopes everyone has a safe Memorial Day weekend. Supervisor McNamara stated we heard from the Supervisor from Hollins about the silver designation for mountain biking and what we can be, what we already are and where we can go from an outdoor marketing perspective. It is really fascinating. A week ago Friday, Supervisor Peters will elaborate on disc golf, the thing that is extremely unique about both of these things is there is very little taxpayer dollars. It is principally grants, other interests working together with the governments to create these amenities and make this area great. What does it do for us? It brings a lot of people to the area. There was a very big event related to one of the openings last weekend. These are good things and we sometimes become complacent with what is great around us because we are so used to seeing it all day, but we really have some fabulous May 22, 2018 233 amenities and things available that people will want to come here to do. He would single out Doug Blount, but it would be wrong to single only one person because there are way too many people that have been involved with how these things are being put together, but they have really done a fabulous job. For that, thank you. Supervisor Peters stated in line with what Supervisor McNamara stated, he would like to thank Doug Blount and his staff and Landon Howard with Virginia’s Blue Ridge with all that is happening in this area. Specifically to the Disc Golf, we opened two weeks ago on Friday and the next day they had 80 or 90 people participate in a tournament out there. He is excited about what is taking place at Explore Park. He knows it has been a long time for a lot of people, but again, Doug, he appreciates what he is doing. As a Board, we came together with a plan and you have executed it very well. He is very appreciative with what we have seen. Secondly, he is not sure why we did not recognize earlier, by this is EMS week across the country and would encourage you to thank an EMS provider for what they do for our communities. We depend on them daily whether it be a wreck, heart attack. If you have a station in your community, please stop by and let them know you appreciate them. Lastly, he apologized for not being here at the last meeting as he was on a much-needed vacation, he does appreciate all of our employees who kept us moving through the rain. Supervisor Assaid thanked Doug Blount stating he has been doing a great job maintaining the schools campuses and we received a nice email from a teacher with the schools showing her appreciation for the work done. He does not think there is any doubt that having Parks and Recreation do that was certainly the right move and glad to see it and is very happy from his side. The other thing, he mentioned to Chris Bever earlier stating what a great set of documents that his Budget staff put together and he would also like to include school staff because we get to see both budgets and they are very comprehensive and well put together and we appreciate the simplicity and helping us understand what we are looking at. Thank you. Supervisor Hooker stated we have heard several things that were especially good news regarding Economic Development, she really appreciated the Archers being here; their longevity in the community for 80 years with a family business is just remarkable. The International Mountain Biking Association with the Silver Award is quite exciting and the Mayflower Disc Golf Course; we have had some really great things happen in the last couple of weeks. We are looking forward to more events happening and more good news soon. She also wanted to highlight a student that attendsGlenvar High School, but also a junior at the Roanoke Valley Governor’s School and her name is Logan Dunkenberger. She participated in the International Science Fair and came away with some outstanding results. Her category was microbiology and she had a great science experiment. She met people from China, South Korea, Saudi Arabia, Kenya, Mexico, Puerto Rico, all across Europe and the US. The competition was extensive, but she came back as best in category, a feat that has never before been accomplished by a student in the 33 year history of the Roanoke Valley Governors School. Her work focused on the Epstein-Barr virus. As you are aware, Epstein-Barr 234 May 22, 2018 causes mononucleosis and is linked to various forms of cancer and Dunkenberger used two compounds, one found in grapes and another found in a common wheat type called chamberbitter. She was best in category and first place, with a total of $8,000. The victory also provides the Governors School with $1,000 donation in funding for the regional fair. This was quite the accomplishment and she is just really proud of all of our students, but this was an especially outstanding feat. IN RE: CLOSED MEETING At 3:32 p.m., Supervisor Hooker moved to go into closed meeting pursuant to the Code of Virginia Section 2.2-3711 A 1, Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, namely opioid litigation. The motion was seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None The closed session was held from 3:45 p.m. until 4:40 p.m. IN RE: CERTIFICATION RESOLUTION At 4:40 p.m., Supervisor Hooker moved to return to open session and adopt the certification resolution. IN RE: ADJOURNMENT Chairman Hooker adjourned the meeting at 4:40 p.m. • itted by: Approved by: 4' / —Ift 41-6 Lit I -borah C. Jac, Martha B. Hooker Chie Deputy C -rk to the Board Chairman