HomeMy WebLinkAbout5/22/2018 - Regular
May 22, 2018
203
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the fourth Tuesday and the second
regularly scheduled meeting of the month of May 2018. Audio and video recordings of
this meeting will be held on file for a minimum of five (5) years in the office of the Clerk
to the Board of Supervisors.
IN RE: OPENING CEREMONIES
Before the meeting was called to order, a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
IN RE: CALL TO ORDER
Chairman Hooker called the meeting to order at 3:02 p.m. The roll call
was taken.
MEMBERS PRESENT: Chairman Martha B. Hooker, Supervisors George G. Assaid,
Phil C. North, Joseph P. McNamara and P. Jason Peters
MEMBERS ABSENT: None
STAFF PRESENT: Thomas C. Gates, County Administrator; Daniel R.
O’Donnell, Assistant County Administrator; Richard
Caywood, Assistant County Administrator; Ruth Ellen
Kuhnel, County Attorney; Amy Whittaker, Public Information
Officer and Deborah C. Jacks, Chief Deputy Clerk to the
Board
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation declaring the Month of May 2018 as Business
Appreciation Month in Roanoke County (Jill Loope, Director of
Economic Development)
Proclamation was read by the Clerk.
May 22, 2018
204
IN RE: NEW BUSINESS
1. Resolution adopting the fiscal year 2018-2019 operating budget,
the fiscal year 2018-2019 capital budget and the fiscal year 2019-
2028 Capital Improvement Program for Roanoke County, Virginia
and Roanoke County Public Schools (Christopher R. Bever,
Director of Management and Budget)
Mr. Bever outlined the request for resolution.
Supervisor McNamara inquired when looking at the business license tax,
he believes this is an annual tax. If we modify to January 1 of 2019 as opposed to July
1, 2018, do we need to do anything with these other ordinances. He does not think it
was the intention of the Board to refund. Mr. Bever stated staff does not recommend
adjusting the revenues. So, there is no reason to change the date.
RESOLUTION 052218-1 ADOPTING THE FISCAL YEAR 2018-
2019 OPERATING BUDGET, THE FISCAL YEAR 2018-2019
CAPITAL BUDGET, AND FISCAL YEAR 2019-2028 CAPITAL
IMPROVEMENT PROGRAM FOR ROANOKE COUNTY,
VIRGINIA AND ROANOKE COUNTY PUBLIC SCHOOLS
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended,
provides that the governing body of the County shall prepare and approve an annual
budget; and
WHEREAS, said budget shall be prepared and approved for informative and
fiscal planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues for the ensuing fiscal year; and
WHEREAS, a brief synopsis of said budget was published on April 1, 2018, as
required by the provisions of Section 15.2-2506 of the State Code, and the public
hearings as required thereon were held on April 10, 2018 and May 8, 2018; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual operating budget for fiscal year
2018-2019 for Roanoke County, Virginia, and Roanoke County Public
Schools as shown on the attached Schedules 1 and 2.
2. That there is hereby approved the capital budget for fiscal year 2018-2019
and Capital Improvement Program for fiscal year 2019-2028 for Roanoke
County, Virginia, and Roanoke County Public Schools as shown on the
attached Schedule 3.
May 22, 2018
205
3. That the preparation and approval of these budgets is for informative and
fiscal planning purposes only.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF
REZONING ORDINANCES - CONSENT AGENDA
1. The petition of Virginia Varsity Storage, Inc. to rezone
approximately 2.1256 acres from C-2C, High Intensity
Commercial, District with conditions to I-1, Low Intensity
Industrial, District, to remove proffered conditions, and to obtain
a special use permit for a mini-warehouse facility, located at 5881
Starkey Road, Cave Spring Magisterial District
Supervisor Assaid’s motion to approve the first reading and set the public
hearing and second reading for June 26, 2018, was seconded by Supervisor McNamara
and approved by the following vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. Ordinance increasing the salaries of the members of the Board of
Supervisors of Roanoke County pursuant to Section 3.07 of the
Roanoke County Charter and Section 15.2-1414.3 of the Code of
Virginia (Ruth Ellen Kuhnel, County Attorney)
Ms. Kuhnel outlined the request. Supervisor Hooker advised that she
would not support as she has heard from several citizens. There was no further
discussion.
Supervisor McNamara’s motion to approve the first reading and set the
public hearing and second reading for June 26, 2018, was seconded by Supervisor
Assaid and approved by the following vote:
AYES: Supervisors Assaid, North, McNamara, Peters
NAYS: Supervisor Hooker
May 22, 2018
206
IN RE: SECOND READING OF ORDINANCES
1. Ordinances to appropriate funds for:
(a) Fiscal year 2018-2019 operations budget and approval of the
Classification and Pay Plan for fiscal year 2018-2019 for
Roanoke County, Virginia;
Mr. Bever advised there were no changes from the first reading.
Supervisor Hooker provided the disclosure as the citizens know, she is a
teacher at Glenvar High School and a Roanoke County Public School employee. On
today’s agenda are items that involve the school and after consultation with the County
Attorney, she concluded there is no legal conflict and that she can vote fairly, objectively
and in the public interest. This would apply to several of the ordinances we are about to
go through.
ORDINANCE 052218-2 APPROPRIATING FUNDS FOR
THE 2018-2019 FISCAL YEAR OPERATIONS BUDGET
AND APPROVAL OF THE CLASSIFICATION AND PAY
PLAN FOR FISCAL YEAR 2018-2019 FOR ROANOKE
COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
County of Roanoke, Virginia
Fiscal Year 2018-2019
County Operations
First Reading May 8, 2018; Second Reading May 22, 2018
Appropriation
Amount
Revenues:
General Fund - County:
General Government$ 112,999,089
Communications & Information Technology 10,950,782
Children's Services Act 8,343,504
Public Works Projects 182,166
Recreation Fee Class 6,015,557
Parks, Recreation & Tourism - School Operations 357,688
Police E-Citation 60,000
Community Development Technology Fee 40,000
Grants & Other Funds 1,858,361
Police Special Programs 1,000
Criminal Justice Academy 395,857
May 22, 2018
Fleet Service Center 3,033,795
Subtotal, General Fund$ 144,237,799
207
Debt Service Fund - County$ 7,374,730
Internal Service Fund - Health Insurance$ 11,192,391
Internal Service Fund - Dental Insurance 715,823
Internal Service Fund - Risk Management 1,654,003
Subtotal, Internal Service Funds$ 13,562,217
Total Revenue - County Operations Funds$ 165,174,746
Expenditures:
General Government - County Operations:
General Administration
Board of Supervisors$ 325,980
County Administration 787,139
Internal Auditor 117,665
Public Information 194,761
County Attorney 631,198
Human Resources 933,505
Economic Development 533,504
Subtotal, General Administration$ 3,523,752
Constitutional Officers
Commissioner of the Revenue$ 839,630
Commonwealth's Attorney 1,101,738
Sheriff's Office 10,224,208
Treasurer 898,175
Clerk of the Circuit Court 1,144,899
Subtotal, Constitutional Officers$ 14,208,650
Appropriation
Amount
Judicial Administration
Circuit Court$ 257,068
General District Court 95,440
Magistrate 1,590
Juvenile & Domestic Relations Court 39,086
Court Service Unit 295,144
Courthouse Maintenance 50,000
Subtotal, Judicial Administration$ 738,328
Management Services
Real Estate Valuation (Assessor)$ 844,560
Finance (Accounting, Payroll, Purchasing) 1,973,748
Management & Budget 337,712
Public Transportation (CORTRAN) 515,000
Subtotal, Management Services$ 3,671,020
Public Safety
May 22, 2018
Police$ 12,456,270
Fire & Rescue 15,736,470
208
Subtotal, Public Safety$ 28,192,740
Community Services
Community Development$ 4,120,238
General Services 7,789,361
Subtotal, Community Services$ 11,909,599
Human Services
Parks, Recreation, & Tourism$ 4,866,021
Public Health 500,358
Social Services 11,632,049
Library 4,255,124
Virginia Cooperative Extension 87,097
Elections (Registrar) 414,373
Subtotal, Human Services$ 21,755,022
Non-Departmental
Employee Benefits$ 2,552,205
Transfer to Communications & Information Technology 8,750,944
Contributions - Discretionary, Contractual, Dues & Memberships 2,177,850
Miscellaneous 1,520,000
Board Contingency 50,000
Addition to Fund Balance 447,486
Subtotal, Non-Departmental$ 15,498,485
Appropriation
Amount
Transfers to Other Funds
Transfer to Debt Service - County$ 6,914,993
Transfer to County Capital 2,868,999
Transfer to Children's Services Act - County 1,659,000
Transfer to Internal Services - Risk Management 1,654,003
Transfer to Criminal Justice Academy 222,332
Transfer to Public Works Projects 182,166
Subtotal, Transfers to Other Funds$ 13,501,493
Total, General Government - County Operations$ 112,999,089
Communications & Information Technology$ 10,950,782
Children's Services Act$ 8,343,504
Public Works Projects$ 182,166
May 22, 2018
Recreation Fee Class$ 6,015,557
209
Parks, Recreation & Tourism - School Operations$ 357,688
Police E-Citation$ 60,000
Community Development Technology Fee $ 40,000
Grants & Other Funds$ 1,858,361
Police Special Programs$ 1,000
Criminal Justice Academy$ 395,857
Fleet Service Center$ 3,033,795
Total, General Fund - County Operations$ 144,237,799
Debt Service Fund - County$ 7,374,730
Internal Service Fund - Health Insurance$ 11,192,391
Internal Service Fund - Dental Insurance 715,823
Internal Service Fund - Risk Management 1,654,003
Total, Internal Service Funds$ 13,562,217
Total Expenditures - All County Operations Funds$ 165,174,746
May 22, 2018
210
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one
department to another.
3. That all funded outstanding operating encumbrances at June 30, 2018, are
re-appropriated to the 2018-2019 fiscal year to the same department and
account for which they are encumbered in the previous year.
4. That all General Government Fund unexpended appropriations and all
General Government revenues collected in excess of appropriated revenues
at the end of the 2017-2018 fiscal year not lapse but shall be re-appropriated
and presented to the Board of Supervisors for allocation based on guidance
provided in Section 10-1 through 4 of the County of Roanoke Comprehensive
Financial Policy approved by the Board of Supervisors on April 24, 2018.
5. Account balances remaining in the Fee Class Fund collected by the Parks,
Recreation and Tourism Department will be allocated to accounts as defined
by the Fee Class Accounts Procedure.
6. Account balances remaining in Children’s Services Act (C111), Police
Confiscated Property (C120), Police Special Programs (C121), Forfeited
Asset Sharing (C122), Sheriff Confiscated Property (C123), Sheriff Jail Fees
(C124), Inventory Accounts (C125), Criminal Justice Academy (C126), Police
Training Facility (C127), Garage - Fleet Service Center (C130), Motor Pool
(C132), Grants (C135), Communications and Information Technology (C141-
C144), Fee Class (C150), PRT Schools Ground Maintenance (C151), Law
Library (C155), Public Works Fund (C170), South Peak Community
Development Authority (C201), County Debt Fund (C310, C320, C330,
C340), County Capital and Economic Development Funds (C420, C421,
C425, C428, C440, C445, C451, C455), County Trust Funds (C501, C502),
Internal Service Funds (C700, C705, C710), Special Welfare (C810),
Regional Fire/Rescue Training Center (C814), Commonwealth Fund (C815),
and Economic Development Authority (C818) funds will carry over 100% and
be re-appropriated to the individual funds.
7. That the Board of Supervisors anticipates receiving various grants, donations,
and other miscellaneous revenues. These anticipated funds are appropriated
to the Grants Fund for the various functions and purposes as provided
therein, and said appropriation shall be acknowledged and allocated to the
appropriate fund upon approval by the Board of Supervisors on the Consent
Agenda.
8. That the Board of Supervisors approves the County of Roanoke Classification
and Pay Plan. The Classification and Pay Plan included as part of this
ordinance is effective July 1, 2018. The County Administrator shall implement
the County Classification and Pay Plan pursuant to Board of Supervisors
Resolution 0825115-1.
May 22, 2018
211
9. This ordinance shall take effect July 1, 2018.
On motion of Supervisor McNamara to adopt the ordinance, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
(b) Fiscal year 2018-2019 capital budget for Roanoke County,
Virginia;
There were no changes from the first reading and there was no
discussion.
ORDINANCE 052218-3 APPROPRIATING FUNDS FOR
THE 2018-2019 FISCAL YEAR CAPITAL BUDGET FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
County of Roanoke, Virginia
Fiscal Year 2018-2019
County Capital
First Reading May 8, 2018; Second Reading May 22, 2018
Appropriation
Amount
Revenues:
County Capital:
Transfer from General Government Fund$ 7,201,667
County Unrestricted Cash (excl. Transfer from General Govt. Fund) 1,967,916
County Restricted Cash 2,408,806
Non-County 540,500
Miscellaneous Revenues 125,000
Total Revenue - County Capital$ 12,243,889
Expenditures:
County Capital:
FY 2019 Capital Fund supported by General Government Fund
May 22, 2018
excluding General Government Transfers to CIP & Fleet Replacement$ 3,100,000
212
FY 2019 Capital Year Budget - Public Safety$ 1,131,000
FY 2019 Capital Year Budget - Community Services$ 1,352,819
FY 2019 Capital Year Budget - Human Services$ 930,000
FY 2019 Capital Year Budget - Internal Services$ 2,490,000
Subtotal, FY 2019 Capital Year Budget$ 5,903,819
FY 2019 Fleet Replacement Budget$ 3,240,070
Total Expenditures - County Capital$ 12,243,889
May 22, 2018
213
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one project
to another so as to provide for the completion of a capital project.
3. That all funded outstanding capital encumbrances at June 30, 2018, are re-
appropriated to the 2018-2019 fiscal year to the same account for which they
are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project
or until the Board of Supervisors, by appropriate action, changes or eliminates
the appropriation. Upon completion of a capital project, staff is authorized to
close out the project and transfer to the funding source any remaining
balances. This section applies to appropriations for capital projects at June
30, 2018, and appropriations in the 2018-2019 fiscal year budget.
5. That the Board of Supervisors anticipates receiving various grants, donations,
and other miscellaneous revenues. These anticipated funds are appropriated
to the Grants Fund for the various functions and purposes as provided
therein, and said appropriation shall be acknowledged and allocated to the
appropriate fund upon approval by the Board of Supervisors on the Consent
Agenda.
6. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordnance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
(c) Fiscal year 2018-2019 transfers to and on behalf of Roanoke
County Public Schools budget for Roanoke County, Virginia;
There were no changes since the first reading and there was no
discussion.
County of Roanoke, Virginia
Fiscal Year 2018-2019
Schools Revenue Sharing Transfer, Debt Service Transfer, and
Children's Services Act Transfer
First Reading May 8, 2018; Second Reading May 22, 2018
Appropriation
Amount
Revenues:
General Government Fund$ 77,671,746
Total Revenue - Schools Transfers$ 77,671,746
Expenditures:
General Government Fund
Transfer to Schools Operations$ 68,844,764
Transfer to Transfer to Debt Service Fund - Schools Debt Service 7,222,982
Transfer to Children's Services Act on behalf of Schools 1,604,000
Total Expenditures - Schools Transfers$ 77,671,746
May 22, 2018
214
ORDINANCE 052218-4 APPROPRIATING FUNDS FOR THE
2018-2019 FISCAL YEAR TRANSFERS TO AND ON BEHALF
OF ROANOKE COUNTY PUBLIC SCHOOLS FOR ROANOKE
COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
May 22, 2018
215
2. That the transfer to Roanoke County Public Schools for operating per the
County and School revenue sharing agreement shall be transferred in its
entirety.
3. That the transfers made by Roanoke County on behalf of Roanoke County
Public Schools to the Debt Service Fund and Children’s Services Act Fund
shall be based on actual expenditures incurred during fiscal year 2018-
2019. Any remaining balance in those transfers shall remain with Roanoke
County government.
4. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
(d) Fiscal year 2018-2019 operations budget for Roanoke County
Public Schools;
There were no changes since the first reading and there was no
discussion.
ORDINANCE 052218-5 APPROPRIATING FUNDS FOR
THE 2018-2019 FISCAL YEAR OPERATIONS BUDGET
FOR ROANOKE COUNTY PUBLIC SCHOOLS
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2018, and ending June 30, 2019, for the
functions and purposes indicated:
County of Roanoke, Virginia
Fiscal Year 2018-2019
Roanoke County Public Schools Operations
First Reading May 8, 2018; Second Reading May 22, 2018
Appropriation
Amount
Revenues:
Schools Operating Funds:
General$ 146,758,507
Nutrition 5,932,145
Grants 6,161,112
Instructional Resources 1,007,237
Bus Replacement 1,182,513
Technology Replacement 2,724,351
Subtotal, Schools Operating Funds $ 163,765,865
Debt Service Fund - Schools$ 11,443,897
May 22, 2018
Total Revenue - Schools Operations and Debt Service Fund$ 175,209,762
216
Expenditures:
Schools Operating Funds:
General$ 146,758,507
Nutrition 5,932,145
Grants 6,161,112
Instructional Resources 1,007,237
Bus Replacement 1,182,513
Technology Replacement 2,724,351
Subtotal, Schools Operating Funds Expenditures$ 163,765,865
Debt Service Fund - Schools$ 11,443,897
Total Expenditures - Schools Operations and Debt Service Fund$ 175,209,762
May 22, 2018
217
2. That all funded outstanding operating encumbrances at June 30, 2018, are
re-appropriated to the 2018-2019 fiscal year to the same department and
account for which they are encumbered in the previous year.
3. That all School Fund appropriations remaining at the end of the 2018-2019
fiscal year not lapse but shall be appropriated to Roanoke County Public
Schools and allocated per Section 10-5-A and B of the County of Roanoke
Comprehensive Financial Policy approved by the Board of Supervisors on
April 24, 2018.
4. Account balances remaining in the Schools Debt Fund (C360, C365, C370)
will carry over 100% and be re-appropriated to the individual funds.
5. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
(e) Fiscal year 2018-2019 capital budget for Roanoke County
Public Schools
There were no changes since the first reading and there was no
discussion.
Supervisor Assaid stated since he is the Director of Operations for the
Schools and the Board is voting on an item, which provides money to capital projects for
the Schools and capital projects run through the facilities and operations department, he
will be abstaining from the vote.
ORDINANCE 052218-6 APPROPRIATING FUNDS FOR
THE 2018-2019 FISCAL YEAR CAPITAL BUDGET FOR
ROANOKE COUNTY PUBLIC SCHOOLS
WHEREAS, upon notice duly published in the newspaper, public hearings were
held on April 10, 2018 and May 8, 2018, concerning the adoption of the annual budget
for Roanoke County for fiscal year 2018-2019; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 22, 2018, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
County of Roanoke, Virginia
Fiscal Year 2018-2019
Roanoke County Public Schools Capital
First Reading May 8, 2018; Second Reading May 22, 2018
Appropriation
Amount
Revenues:
Schools Capital
Schools Cash Sources$ 3,272,500
Total Revenue - Schools Capital$ 3,272,500
Expenditures:
Schools Capital
William Byrd High School$ 1,500,000
Capital Maintenance Plan 1,000,000
Human Resources and Payroll Module 432,500
Other Minor Capital Items & Reserves 340,000
May 22, 2018
Total Expenditures - Schools Capital$ 3,272,500
218
WHEREAS, the first reading of this appropriation ordinance was held on May 8,
2018, and the second reading of this ordinance was held on May 22, 2018, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective
funds for the period beginning July 1, 2018, and ending June 30, 2019, for
the functions and purposes indicated:
May 22, 2018
219
2. That all funded outstanding capital encumbrances at June 30, 2018, are
re-appropriated to the 2018-2019 fiscal year to the same account for
which they are encumbered in the previous year.
3. That appropriations designated for capital projects will not lapse at the end
of the fiscal year but shall remain appropriated until the completion of the
project. This section applies to appropriations for capital projects at June
30, 2018, and appropriations in the 2018-2019 fiscal year budget.
4. Upon completion of a capital project, staff is authorized to close out the
project and transfer to the funding source any remaining balances. This
section applies to appropriations for capital projects at June 30, 2018, and
appropriations in the 2018-2019 fiscal year budget.
5. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors North, McNamara, Peters, Hooker
NAYS: None
ABSTAIN: Supervisor Assaid
2. Ordinance amending Section 10-3 (Levying of License Fees and
Taxes) of the Roanoke County Code, raising the threshold of
annual gross receipts for those entities required to pay the
County Business License Tax (from $100,000 or more to $125,000
or more); and requiring entities that are below the threshold to
pay only an annual $50 license fee (Christopher R. Bever, Director
of Management and Budget)
There were no changes since the first reading of the ordinance and there
was no discussion.
ORDINANCE 052218-7 AMENDING SECTION 10-3 (LEVYING OF
LICENSE FEES AND TAXES) OF THE ROANOKE COUNTY CODE,
RAISING THE THRESHOLD OF ANNUAL GROSS RECEIPTS FOR
THOSE ENTITIES REQUIRED TO PAY THE COUNTY BUSINESS
LICENSE TAX (FROM $100,000 OR MORE TO $125,000 OR MORE);
AND REQUIRING ENTITIES THAT ARE BELOW THE THRESHOLD TO
PAY ONLY AN ANNUAL $50 LICENSE FEE
WHEREAS, Section 58.1-3703 of the Code of Virginia (1950), as amended,
authorizes localities to enact an ordinance levying a local license tax and/or fee for
issuing a business license; and
May 22, 2018
220
WHEREAS, Section 10-3(1) of the County Code presently imposes a $50 annual
license fee upon those entities whose annual gross receipts (during the prior year) are
less than one hundred thousand dollars ($100,000); and
WHEREAS, Section 10-3(2) of the County Code presently imposes an annual
license tax upon those entities whose annual gross receipts (during the prior year) from
a business, trade, profession, occupation or calling are one hundred thousand dollars
($100,000) or greater; and
WHEREAS, in order to encourage and benefit small businesses in Roanoke
County, it is proposed that the above County Code provisions be amended to 1) raise
the threshold of annual gross receipts for those entities required to pay the County
business license tax from one hundred thousand dollars ($100,000) or more to one
hundred twenty-five thousand dollars ($125,000) or more, and 2) require that entities
below the threshold to pay only the annual $50 license fee; and
WHEREAS, the first reading and public hearing of this ordinance was held on
May 8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. That Sections 10-3(a)(1) and (2) of the Roanoke County Code are hereby
amended as follows:
Sec. 10-3. - Levying of license fees and taxes.
(a) Subject to the limitations provided in § 58.1-3703.C. of the Code of Virginia (1950,
as amended), and except as otherwise specifically provided for in this chapter of the
Roanoke County Code, there are hereby imposed and levied for each and every
year, beginning with January 1 of each year and ending December 31 following,
and there shall be collected the following license fees and taxes upon the privilege
of doing business or exercising a profession, trade, occupation or calling, including
all phases thereof, in the county, which license fees and taxes shall be for the
support of the county government, payment of the county debt, and for other county
and public purposes:
(1) There is hereby imposed and there shall be collected an annual license fee
in the amount of fifty dollars ($50.00) for issuance of a license on businesses,
trades, professions, occupations and callings and upon the persons, firms and
corporations engaged therein within the county; provided, however, that this
license fee shall not be charged to any person whose gross receipts from a
business, trade, profession, occupation or calling are one hundred thousand
dollars ($100,000.00) one hundred twenty-five thousand dollars ($125,000.00) or
greater during the preceding calendar year and who is subject to levy and
payment of the annual license taxes as provided in subsection (a)(2) hereof; and
(2) There is hereby levied and there shall be collected the annual license taxes
at the rates and in the amounts hereinafter set forth in this chapter upon any
person, firm, or corporation engaged in a business, trade, profession, occupation
or calling subject to licensure in the county. Except as may be otherwise
May 22, 2018
221
authorized by specific or special provisions of chapter 37 (§ 58.1-3700 et seq.) of
the Code of Virginia, 1950, as amended, and this chapter of the Roanoke County
Code, the annual license taxes shall not be imposed upon any person whose
gross receipts from a business, profession, trade, occupation or calling are less
than one hundred thousand dollars ($100,000.00) one hundred twenty-five
thousand dollars ($125,000.00) during the preceding calendar year.
2. All ordinances or part of ordinances in conflict with the provisions of this
ordinance shall be, and the same hereby are, repealed.
3. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
3. Ordinance imposing or increasing certain fees for services for
development and inspections, planning and zoning, and repealing
prior actions concerning same (Arnold Covey, Director of
Community Development; Christopher R. Bever, Director of
Management and Budget)
There were no changes since the first reading and there was no
discussion.
ORDINANCE 052218-8 IMPOSING OR INCREASING CERTAIN
FEES FOR SERVICES FOR DEVELOPMENT AND
INSPECTIONS, PLANNING AND ZONING, AND REPEALING
PRIOR ACTIONS CONCERNING SAME
WHEREAS, the Board has found that it is both equitable and efficient to ensure
that those individuals who benefit from certain governmental services bear the cost
thereof while eliminating unintentional general service cost subsidies; and
WHEREAS, Section 15.2-2241. A (9) of the Code of Virginia (1950), as
amended, authorizes localities to impose reasonable fees and charges for the review of
plats and plans and the inspection of facilities; and
WHEREAS, Section 15.2-2286 A (6) of the Code of Virginia (1950), as amended,
authorizes the collection of fees to cover the costs of making inspections, issuing
permits, advertising of notices and other expenses incident to the administration of a
zoning ordinance or to the filing or processing of any appeal or amendment thereto; and
WHEREAS, in 1990, by Ordinance 61290-6, the Board established certain fees
for public services provided by and through the Roanoke County Department of
Development and Inspections (which is now the Department of Community
May 22, 2018
222
Development) relating to development services rendered for and on behalf of citizens;
and
WHEREAS, since 1990, such fees have remained the same; they have not
increased in response to increases in the County’s costs to provide such services; and
WHEREAS, other miscellaneous fees related to services provided by the
Department of Community Development are set forth in the Roanoke County Code; and
WHEREAS, the Department of Community Development recommends that the
following fees that have previously been approved by this Board be increased:
1. Erosion and sediment control fees,
2. Site plan review fees,
3. Large subdivision review fees,
4. Certificate of occupancy fees for commercial or residential planned unit
development, and
5. Special use permit fee; and
WHEREAS, the Department of Community Development further recommends
the imposition of the following new fees:
6. Certificate of occupancy fee for residential development,
7. Permit renewal fee (for erosion and sediment control, commercial site plan
and/ or large subdivision development): this renewal fee will be imposed upon
the second renewal of the permit and for each subsequent annual renewal;
there will be no fee for the first twelve (12) month renewal of a permit, and
8. Zoning verification fee: this fee will cover the cost of preparing a zoning
verification letter (a document that informs property owners, lenders, and
prospective buyers of zoning laws related to a particular property based on
the County’s current zoning ordinance and past history of the site),
9. Commonwealth Building Code Academy fee: pursuant to Sections 36-137(7)
and 36-105 of the Code of Virginia, (in which the Commonwealth of Virginia
imposes a levy of 2% of permit fees collected by the County to support
training programs of the Building Code Academy), the Department of
Community Development further proposes to impose an additional 2% fee on
the issuance of all building, plumbing, electrical and mechanical permits (for
remittance to the Commonwealth). The County has been paying this levy to
the Commonwealth, but has not been collecting it from its applicants (which
has decreased the funds available to the County to cover costs), and
10. Technology fee: pursuant to Section 36-105 of the Code of Virginia, it is
proposed that an additional technology fee in the amount of 3% (of all permit
issuing fees), be imposed upon every transaction processed by the Roanoke
County Department of Community Development (which may include County
development services and County planning and zoning services), related to
applications for development, rezoning, construction, etc. The fees collected
will be used to partially cover costs of County’s computer programming and
equipment used to process applications and projects; and
May 22, 2018
223
WHEREAS, Section 15.2-107 of the Code of Virginia (1950), as amended,
directs the advertising, public hearing, and enactment of certain fees and levies, said
requirements having been satisfied as required by law; and
WHEREAS, the first reading and public hearing of this ordinance was held on
May 8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. That Chapter 8.1 (Erosion and Sediment Control), Section 8.1-8(c) of the County
Code is hereby amended to read and provide as follows:
Section 8.1-8. - Permits; fees; surety; etc.
(c) Fees. An applicant requesting permission to begin land-disturbing activity
pursuant to this article shall pay the following fees to cover the administrative
expense of review, permitting, and inspection.
Disturbed Area (Square Feet) Fee
Less than 5,000 $25.00
5,000 – 9,999 $50.00
10,000 – or greater $100.00 + $100.00 per disturbed acre,
or portion of an acre $350.00 + $75.00
per disturbed acre
2. That the Chapter 7 (Building Regulations), Section 7-73 of the County Code is
hereby amended to read and provide as follows:
Section 7-73 Miscellaneous fees
There is hereby established the following schedule of miscellaneous fees:
Reinspection on construction: $50.00 (applies on third re-inspection of same
item)
Certificate of occupancy:
Commercial: $25.00 $50.00
Temporary—single-family: $10.00
Temporary—commercial: $25.00
Existing building CO: $35.00
Elevator periodic inspection: $35.00
Amusement devices:
Kiddie rides: $15.00
Circular rides or flat rides that can be inspected from less than 20 feet above
ground: $25.00
All other types of devices: $45.00
Amusement device fees reduced fifty (50) percent when a private inspector is
used.
May 22, 2018
224
3. That there are hereby established certain fees for public services provided by
and through the Roanoke County Department of Community Development:
Review site plans
$755 (flat fee) + an additional $75 per
acre + the Virginia storm-water
management permit fee (hereafter
“VSMP”, a fee which is set and charged
by the Commonwealth of Virginia and
administered by the County)
Review large subdivisions
$350 + $75 per lot + VSMP
Application for special use permit
$150
Issuance of a certificate of occupancy
$25
for a residential building
Second and subsequent renewals of
$750 + VSMP (if applicable)
annual permits (for erosion and
sediment control, site plan and/ or large
subdivision development); there will be
no fee for the first twelve (12) month
renewal of a permit.
Zoning verification fee
$50
Building Code Academy fee (for
2% fee on all permit issuing fees (to be
remittance to the Commonwealth) imposed upon every transaction
processed by the Roanoke County
Department of Community Development
(which may include County development
services and County planning services),
related to applications for development,
rezoning, construction, etc.
Technology fee
3% fee on all permit issuing fees (to be
imposed upon every transaction
processed by the Roanoke County
Department of Community Development
(which may include County development
services and County planning services),
related to applications for development,
rezoning, construction, etc.
May 22, 2018
225
4. To the extent that provisions of any prior ordinances of the County are in conflict
with this ordinance, the conflicting provisions of such ordinances are superseded
and repealed.
5. That the effective date of this ordinance and for the imposition of the fees and
charges contained herein shall be July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors North, McNamara, Peters, Hooker
NAYS: Supervisor Assaid
4. Ordinance adopting a Police e-Citation initiative wherein the
County will assess a five dollar fee per convicted offense or pre-
payable offense in each criminal or traffic case in the district or
circuit courts (Howard B. Hall, Chief of Police; Christopher R.
Bever, Director of Management and Budget)
There were no changes since the first reading and there was no
discussion.
ORDINANCE 052218-9 ADOPTING A POLICE E-CITATION
INITIATIVE WHEREIN THE COUNTY WILL ASSESS A FIVE
DOLLAR FEE PER CONVICTED OFFENSE OR PRE-PAYABLE
OFFENSE IN EACH CRIMINAL OR TRAFFIC CASE IN THE
DISTRICT OR CIRCUIT COURTS
WHEREAS, in 2014, the Virginia General Assembly enacted Section 17.1-279.1
of the Code of Virginia, authorizing localities to enact an ordinance assessing an
additional sum (not to exceed five dollars ($5)), as part of the costs in each criminal or
traffic case in the district or circuit courts, for the purpose of funding the software,
hardware, and associated equipment costs for the implementation and maintenance of
an electronic summons (“E-Citation”) system; and
WHEREAS, to improve the safety of Roanoke County Police Officers, minimize
traffic congestion, improve accuracy, and help with case management, it is proposed
that the County institute use of E-Citation technology; and
WHEREAS, it is therefore proposed that the County assess a five dollar ($5) fee
per convicted offence or pre-payable offence in the district and circuit courts to offset
the costs of the program, and
WHEREAS, the first reading and public hearing of this ordinance was held on
May 8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
May 22, 2018
226
1. A five dollar ($5) fee is here by assessed as part of the costs of each convicted
or pre-payable criminal or traffic offense in the Roanoke County district and
circuit courts.
2. The fee shall be collected by the clerks of court, transmitted to the Roanoke
County Treasurer and utilized solely to fund the software, hardware, and
associated equipment costs for the implementation and maintenance of
electronic summons (E-Citation) system.
3. This ordinance shall take effect July 1, 2018.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
5. Ordinance amending Section 20-25 (Supplemental Collection
Service) of the Roanoke County Code repealing Section 20-25(F),
discontinuing the "Payloader Program" (renting a trailer for
additional trash disposal) (Rob Light, Director of General
Services; Christopher R. Bever, Director of Management and
Budget)
There were no changes since the first reading and there was no
discussion.
ORDINANCE 052218-10 AMENDING SECTION 20-25
(SUPPLEMENTAL COLLECTION SERVICE) OF THE ROANOKE
COUNTY CODE REPEALING SECTION 20-25 (F),
DISCONTINUING THE “PAYLOADER PROGRAM” (RENTING A
TRAILER FOR ADDITIONAL TRASH DISPOSAL)
WHEREAS, Section 20-25(f) of the County Code institutes the “payloader
program”, which allows County residents to rent a County-owned trailer, at a fee, to
dispose of trash; and
WHEREAS, prior to 2012, this service was provided at no charge to County
residents; and
WHEREAS, in 2012, the program was changed to a fee service to help mitigate
associated costs; and
WHEREAS, at present, the Department of General Services recommends
eliminating this program because the costs of administering the program are not
covered by the fees charged, local private companies provide similar services, only a
small ratio of County citizens use this program (less than 0.3% of the County’s
households utilize the program), and because the two trailers used for this program are
both in need of replacement; and
May 22, 2018
227
WHEREAS, the first reading and public hearing of this ordinance was held on
May 8, 2018, and the second reading was held on May 22, 2018.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. That the County’s “payloader program” is hereby discontinued.
2. Section 20-25 (f), Supplemental Collection Service, of the Roanoke
County Code is hereby deleted as follows:
(f) Additional disposal services. County residential customers are entitled to the
use of a 14-foot trailer on a "first come, first serve" basis for a fee. The fee schedule
shall be in accordance with rules and regulations promulgated by the county
administrator or his designee. The trailer must be scheduled in advance and is to be
used during spring cleaning, basement or attic cleaning, or major yard work projects.
Use of the trailer is also governed by the following criteria:
(1) Reserved.
(2) Materials may only be hand loaded (not mechanically) onto the trailer.
(3) Total amount of material on the trailer may weigh no more than ten
thousand (10,000) pounds.
(4) Small items or any material susceptible to wind must be containerized in
some manner, such as bags or boxes.
(5) The trailer will be delivered only to occupied residential homes. Homes
currently under construction are not eligible to receive the freeloader. The trailer
will only be delivered to a safe and easily accessible location determined by solid
waste staff.
(6) The resident must be home to accept delivery of the trailer to sign a release
liability form.
(7) No hazardous materials or debris waste or shall be placed in trailer.
(8) Permissible items include four (4) un-mounted tires, brush, bulk, small
amounts of homeowner generated building materials and yard waste pursuant to
section 20-1.
(9) Prior to removal the loads will be inspected and the resident will be required
to remove non-approved materials. The load may be dumped back on the
property if it is deemed unacceptable due to type or volume of material.
3. All ordinances or part of ordinances in conflict with the provisions of this
ordinance shall be, and the same hereby are, repealed.
4. This ordinance shall take effect July 1, 2018.
May 22, 2018
228
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
6. Ordinance authorizing the granting of an electric utility easement
to Appalachian Power Company (AEP) on Townsend Road, an
unimproved right of way owned by the Roanoke County Board of
Supervisors, for the purpose of supplying electric power to 8447
Townsend Road (Tax Map No. 026.08-03-27.00-0000), Hollins
Magisterial District (Tarek Moneir, Deputy Director of
Development; Peter Lubeck, Senior Assistant County Attorney)
There were no changes since the first reading and there was no
discussion.
ORDINANCE 052218-11 AUTHORIZING THE GRANTING OF AN
ELECTRIC UTILITY EASEMENT TO APPALACHIAN POWER ON
TOWNSEND ROAD, AN UNIMPROVED RIGHT OF WAY OWNED
BY THE ROANOKE COUNTY BOARD OF SUPERVISORS, FOR
THE PURPOSE OF SUPPLYING ELECTRIC POWER TO 8447
TOWNSEND ROAD (TAX MAP NO. 026-08-03-27.00-0000),
HOLLINS MAGISTERIAL DISTRICT
WHEREAS, Appalachian Power Company (AEP) requires a non-exclusive right-
of-way and easement for the purpose of providing electrical service to 8447 Townsend
Road, an unimproved right of way that is owned by the Roanoke County Board of
Supervisors; and
WHEREAS, the proposed utility easement will serve the interests of the public
and is necessary for the public health, safety, and welfare of the citizens of Roanoke
County; and
WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County
charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on May 8, 2018, and the second
reading of this ordinance was held on May 22, 2018; and
WHEREAS, pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and
is hereby made available for other public uses by conveyance to Appalachian Power
Company for a utility easement.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
May 22, 2018
229
1. That donation to Appalachian Power Company of a utility easement for
purpose of an underground electric line to 8447 Townsend Road, as shown on a
drawing titled “Proposed Overhead and Underground Easement Area on the Property of
Roanoke County”, prepared by Appalachian Power Company on March 6, 2018, is
hereby authorized and approved.
2. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor North to adopt the ordinance, seconded by Supervisor
Assaid and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
IN RE: CONSENT AGENDA
RESOLUTION 052218-12 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for May 22,
2018, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 4 inclusive, as follows:
1. Approval of minutes – March 27, 2018
2. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Philip W. Ferguson, Master Deputy Sheriff III, upon his
retirement after twenty (20) years of service
3. Request to accept and allocate funds in the amount of $4,048.15 to the Clerk
of Circuit Court from the Commonwealth of Virginia for Technology Trust
Funds
4. Resolution approving the Programmatic Project Administration Agreement
Extension Addendum for existing Revenue Sharing projects, and granting
signatory authority to the County Administrator or his designee to execute the
agreement of Transportation Secondary System
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
May 22, 2018
230
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
RESOLUTION 052218-12.a EXPRESSING THE APPRECIATION
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
TO PHILLIP W. FERGUSON, MASTER DEPUTY SHERIFF III,
UPON HIS RETIREMENT AFTER TWENTY (20) YEARS OF
SERVICE
WHEREAS, Phillip W. Ferguson was employed by Roanoke County on July 21,
1997; and
WHEREAS, Mr. Ferguson retired on September 1, 2017, after twenty years and
one month of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mr. Ferguson served as a Deputy Sheriff in both the Jail and the
Courts, during his tenure with Roanoke County and has served with professionalism
and dedication in providing services to the citizens of Roanoke County; and
WHEREAS, during Mr. Ferguson’s time serving the citizens of Roanoke County,
he did so with exceptional dedication and determination to ensure that he provided the
highest level of service possible. Mr. Ferguson retired with honor from military service
in the United States Marine Corps after twenty-four (24) years, shortly before he began
working for the Roanoke County Sheriff’s Office. He was known for his pleasant nature
towards the public as he worked as a bailiff in the Roanoke County Circuit Court.
During recesses in jury trials, he would often entertain the jurors by talking with them
about his experiences in the military as well as everyday occurrences that he observed.
He was extremely devoted to his family and neighbors alike, taking time out of his busy
schedule to take motorcycle trips with his wife. He volunteered to represent the
Sheriff’s Office as he presented a plaque of condolence to the Dallas Police Department
after the tragic shootings of several of their officers in 2016. Mr. Ferguson had a way to
bring a smile to the public’s face with just his everyday pleasant and professional
attitude. Mr. Ferguson will be missed by his colleagues and leaves behind a truly
magnificent legacy of well-deserved respect and outstanding service.
WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to PHILLIP W. FERGUSON for more
than twenty years of capable, loyal, and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
May 22, 2018
231
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
A-052218-12.b
RESOLUTION 052218-12.c APPROVING THE PROGRAMMATIC
PROJECT ADMINISTRATION AGREEMENT EXTENSION
ADDENDUM FOR EXISTING REVENUE SHARING PROJECTS,
AND GRANTING SIGNATORY AUTHORITY TO THE COUNTY
ADMINISTRATOR OR HIS DESIGNEE TO EXECUTE THE
AGREEMENT
WHEREAS, Roanoke County is a recipient of Virginia Department of
Transportation revenue sharing funds for transportation projects; and
WHEREAS, four existing projects are administered through a Programmatic
Project Administration Agreement which expires on June 30, 2018; and
WHEREAS, the Board of Supervisors has previously allocated matching funds
for each of the four projects; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors has previously allocated matching funds for
the following Revenue Sharing projects:
a. Kenwick Trail Drainage Project
b. Belle Meade Drive Drainage Project
c. Merriman Road Drainage Project
d. Huffman Lane Reconstruction – Preliminary Engineering
2. That the County Administrator or his designee is hereby granted signatory
authority to execute the Programmatic Project Administration Agreement
Extension Addendum for the above mentioned projects.
3. That this resolution is effective immediately.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
IN RE: CITIZENS’ COMMENTS AND COMMUNICATIONS
Joseph Koehler of 1811 Elbert Drive – Roanoke, Virginia 24018 stated he
has a concern about Tanglewood Mall because many of the stores have closed, J.C.
Penney. He likes going to the Tanglewood Mall to walk and to shop at stores like A.C.
Moore and Barnes and Noble. He has made friends with many of the people who work
May 22, 2018
232
there. He knows there are plans to redevelop the Tanglewood Mall area. He hopes
that the Board of Supervisors will support these plans and do what it can to encourage
investments in the Tanglewood Mall area.
Chairman Hooker thanked Mr. Koehler and in speaking for the Board they
all hope good things will be coming to Tanglewood Mall.
IN RE: REPORTS
Supervisor Peters moved to receive and file the following reports. The
motion was seconded by Supervisor North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
1. Unappropriated, Board Contingency and Capital Reserves
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of
April 30, 2018
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of April 30, 2018
5. Accounts Paid - April 30, 2018
6. Statement of Treasurer's Accountability per Investment and
Portfolio Policy as of March 31, 2018
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor North stated last week Virginia’s Blue Ridge was awarded a
silver-level, ride center designation by the International Mountain Biking Association,
elevating this region to a whole new level as a mountain biking destination. On behalf of
the Board, he would like to congratulate Doug Blount and his staff for everything they did
to help make this happen with the bike trails of Explore Park. Lastly, he hopes everyone
has a safe Memorial Day weekend.
Supervisor McNamara stated we heard from the Supervisor from Hollins
about the silver designation for mountain biking and what we can be, what we already
are and where we can go from an outdoor marketing perspective. It is really fascinating.
A week ago Friday, Supervisor Peters will elaborate on disc golf, the thing that is
extremely unique about both of these things is there is very little taxpayer dollars. It is
principally grants, other interests working together with the governments to create these
amenities and make this area great. What does it do for us? It brings a lot of people to
the area. There was a very big event related to one of the openings last weekend.
These are good things and we sometimes become complacent with what is great around
us because we are so used to seeing it all day, but we really have some fabulous
May 22, 2018
233
amenities and things available that people will want to come here to do. He would single
out Doug Blount, but it would be wrong to single only one person because there are way
too many people that have been involved with how these things are being put together,
but they have really done a fabulous job. For that, thank you.
Supervisor Peters stated in line with what Supervisor McNamara stated, he
would like to thank Doug Blount and his staff and Landon Howard with Virginia’s Blue
Ridge with all that is happening in this area. Specifically to the Disc Golf, we opened two
weeks ago on Friday and the next day they had 80 or 90 people participate in a
tournament out there. He is excited about what is taking place at Explore Park. He
knows it has been a long time for a lot of people, but again, Doug, he appreciates what
he is doing. As a Board, we came together with a plan and you have executed it very
well. He is very appreciative with what we have seen. Secondly, he is not sure why we
did not recognize earlier, by this is EMS week across the country and would encourage
you to thank an EMS provider for what they do for our communities. We depend on
them daily whether it be a wreck, heart attack. If you have a station in your community,
please stop by and let them know you appreciate them. Lastly, he apologized for not
being here at the last meeting as he was on a much-needed vacation, he does
appreciate all of our employees who kept us moving through the rain.
Supervisor Assaid thanked Doug Blount stating he has been doing a great
job maintaining the schools campuses and we received a nice email from a teacher with
the schools showing her appreciation for the work done. He does not think there is any
doubt that having Parks and Recreation do that was certainly the right move and glad to
see it and is very happy from his side. The other thing, he mentioned to Chris Bever
earlier stating what a great set of documents that his Budget staff put together and he
would also like to include school staff because we get to see both budgets and they are
very comprehensive and well put together and we appreciate the simplicity and helping
us understand what we are looking at. Thank you.
Supervisor Hooker stated we have heard several things that were
especially good news regarding Economic Development, she really appreciated the
Archers being here; their longevity in the community for 80 years with a family business
is just remarkable. The International Mountain Biking Association with the Silver Award
is quite exciting and the Mayflower Disc Golf Course; we have had some really great
things happen in the last couple of weeks. We are looking forward to more events
happening and more good news soon. She also wanted to highlight a student that
attendsGlenvar High School, but also a junior at the Roanoke Valley Governor’s School
and her name is Logan Dunkenberger. She participated in the International Science Fair
and came away with some outstanding results. Her category was microbiology and she
had a great science experiment. She met people from China, South Korea, Saudi
Arabia, Kenya, Mexico, Puerto Rico, all across Europe and the US. The competition was
extensive, but she came back as best in category, a feat that has never before been
accomplished by a student in the 33 year history of the Roanoke Valley Governors
School. Her work focused on the Epstein-Barr virus. As you are aware, Epstein-Barr
234 May 22, 2018
causes mononucleosis and is linked to various forms of cancer and Dunkenberger used
two compounds, one found in grapes and another found in a common wheat type called
chamberbitter. She was best in category and first place, with a total of $8,000. The
victory also provides the Governors School with $1,000 donation in funding for the
regional fair. This was quite the accomplishment and she is just really proud of all of our
students, but this was an especially outstanding feat.
IN RE: CLOSED MEETING
At 3:32 p.m., Supervisor Hooker moved to go into closed meeting
pursuant to the Code of Virginia Section 2.2-3711 A 1, Consultation with legal counsel
and briefings by staff members or consultants pertaining to actual or probable litigation,
where such consultation or briefing in open meeting would adversely affect the
negotiating or litigating posture of the public body, namely opioid litigation. The motion
was seconded by Supervisor McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, North, McNamara, Peters, Hooker
NAYS: None
The closed session was held from 3:45 p.m. until 4:40 p.m.
IN RE: CERTIFICATION RESOLUTION
At 4:40 p.m., Supervisor Hooker moved to return to open session and
adopt the certification resolution.
IN RE: ADJOURNMENT
Chairman Hooker adjourned the meeting at 4:40 p.m.
• itted by: Approved by:
4' / —Ift 41-6 Lit
I -borah C. Jac, Martha B. Hooker
Chie Deputy C -rk to the Board Chairman