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9/11/2018 - Regular September 11, 2018 339 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of September 2018. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. IN RE: OPENING CEREMONIES Chairman Hooker provided the following recognition of September 11, 2018: “Good afternoon and welcome to our meeting for September 11, 2018. It seems most appropriate that we begin today’s meeting by recognizing the passing of 17 years since the terrorist attacks occurred on September 11, 2001. I’m certain each of us can recall what we were doing when he heard of the attacks, and the emotions we felt at the time. It’s important that we pause and remember that dark day in American history when 2,977 innocent people lost their lives and thousands of others were injured due to cowardly acts of evil. Out of the tragedy of the day came a heightened appreciation for first responders. Of those lives lost, 343 were firefighters and 71 were law enforcement officers. I think it is fitting today that we use this moment to also acknowledge our own public safety staff, some of whom are here from Fire & Rescue, the Police Department, the Sheriff’s Office, the Emergency Communications Center, and the Western Virginia Regional Jail. These are the men and women who put their lives at risk every day while fulfilling their duties, providing safety and security, and answering the call for help. Thank you for your service and dedication to keeping our community safe and secure. We would encourage everyone here today and those listening from home to thoughtfully consider how best you might acknowledge the events from 17 years ago.” Before the meeting was called to order, Fire and Rescue Chaplain, Brian Clingenpeel provided the invocation. The presentation of the colors was given by the Roanoke County Public Safety Combined Honor Guard. The Pledge of Allegiance was recited by all present. IN RE: CALL TO ORDER Chairman Hooker called the meeting to order at 3:04 p.m. The roll call was taken. September 11, 2018 340 MEMBERS PRESENT: Chairman Martha B. Hooker Supervisors George G. Assaid, Phil C. North, Joseph P. McNamara and P. Jason Peters MEMBERS ABSENT: None STAFF PRESENT: Thomas C. Gates, County Administrator; Daniel R. O’Donnell, Assistant County Administrator; Richard Caywood, Assistant County Administrator; Ruth Ellen Kuhnel, County Attorney; Amy Whittaker, Public Information Officer and Deborah C. Jacks, Chief Deputy Clerk to the Board IN RE: FIRST READING OF ORDINANCE 1. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County on property owned by Ms. Kimberly D. Thompson, Tax Map No. 066.02-02-03.00-0000 and Boone Assets L.L.C., Tax Map No. 066.02-02-04.00-0000 for the purpose of Drainage Improvements (Tarek Moneir, Acting Director of Community Services) Mr. Moneir outlined the request for the ordinance. There was no discussion. Supervisor North’s motion to approve the first reading and to set the public hearing for September 25, 2018, was seconded by Supervisor Peters and approved by the following vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYES: None IN RE: CONSENT AGENDA RESOLUTION 091118-1 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: September 11, 2018 341 That the certain section of the agenda of the Board of Supervisors for September 11, 2018, designated as Item G - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes – June 28, 2018 2. Confirmation of appointments to the Budget and Fiscal Affairs Committee (At- Large and District) and the Parks, Recreation and Tourism Advisory Commission 3. Request to accept and allocate funds in the amount of $9,698.90 from the Commonwealth of Virginia for the Library of Virginia's Records Preservation Program 4. Request to approve the Board of Supervisors budget development calendar for fiscal year 2019-2020 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Ronald J. Wygal, Police Officer IV, upon his retirement after twenty-five (25) years of service On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following roll call and recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None A-091118-1.a A-091118-1.b A-091118-1.c RESOLUTION 091118-1.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO RONALD J. WYGAL, POLICE OFFICER IV, UPON HIS RETIREMENT AFTER TWENTY-FIVE (25) YEARS OF SERVICE WHEREAS, Mr. Wygal was employed by Roanoke County on August 16, 1993; and WHEREAS, Mr. Wygal retired on September 1, 2018, after twenty-five years and one month of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. Wygal’s tenure with Roanoke County’s Police Department he served as a Police Officer, Police Officer- Criminal Investigator, Police Officer II, Police Officer III, and Police Officer IV and served with professionalism and dedication in providing services to the citizens of Roanoke County; WHEREAS, Mr. Wygal was trained extensively and assigned as a department Evidence Technician. On April 16, 2007, Mr. Wygal responded to one of the deadliest mass shootings in United States history. Mr. Wygal assisted with the evidential September 11, 2018 342 processing at Virginia Tech in which 32 people lost their lives. The scene was indeed somber, but Mr. Wygal remained professional and efficient in the evidence collection process. WHEREAS, Mr. Wygal was a leader and mentor to many young officers over the span of his career. Mr. Wygal’s loyalty to the department and the County was never more evident than when he encouraged younger officers to find joy and a sense of pride within their career as a law enforcement officer. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RONALD J. WYGAL for more than twenty-five of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor McNamara and carried by the following roll call and recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None IN RE: REPORTS Supervisor Peters moved to receive and file the following reports. The motion was seconded by Supervisor McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of July 31, 2018 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara stated that seventeen years ago we had a board meeting, on a Tuesday and it was a very somber day. Seventeen years later, it is still a somber day; seventeen years from now it will still be a somber day. If there one thing, there is a renewed strengthening and appreciation for our first responders throughout the Country. This Board holds them in very high regard, especially our local ones. They are there for us; they are there for all of us. It’s very much appreciated. Thank you to all of them. September 11, 2018 343 Supervisor Peters stated he echoes the comments of Mr. McNamara, first responders are there for us throughout the year. They do so much for our community; and keeping us safe and being there in our time of need. It was a tragic things seventeen years ago, we lost many first responders in the tragedies in New York, Pennsylvania and Washington. Again, he appreciates everything they do; very proud to be one of them as he has served a number of years with the County’s Fire and Rescue and he is very proud of all the guys and gals that he works with. Secondly, he encourages everyone to be safe this weekend. We are still a little uncertain as to what is coming at us. Make sure you are safe and have what you need to get through the storm no matter what it is. We hope it goes away. th Supervisor North stated on August 29, our legislative team attended meetings with local and State officials; senators and State Delegates to begin work on our Board’s legislative agenda for the 2019 General Assembly. As we begin our planning for the 2019-2020 capital budget, the challenges of needs and wants much be weighed with a focus first on the needs and then prioritize those needs accordingly to use our County tax dollars wisely while managing the debt. The emphasis is on the needs and those considerations again but be prioritized with all the County projects. He looks forward to the County’s Facilities Study and what that tells us about our needs. IN RE: CLOSED MEETING At 3:13 p.m., Supervisor Hooker moved to go into closed meeting following the work sessions pursuant to the Code of Virginia Section 2.2-3711 A 3 Discussion or consideration of the acquisition of real property for a public purpose or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, namely Westmoreland Drive The motion was seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None At 3:14 p.m., Supervisor Hooker recessed to the fourth floor for work session and closed session. The closed session was held from 4:49 p.m. until 4:54 p.m. IN RE: WORK SESSIONS 1. Work session to update the Board of Supervisors on the strategic direction of Economic Development in the County of Roanoke (Jill Loope, Director of Economic Development) September 11, 2018 344 Mr. Gates introduced Jill Loope and Jay Brenchick, Economic Development Manager. They provided a PowerPoint presentation that is on file in the office of the Clerk to the Board. Supervisor Assaid asked how do we know the library in Vinton started the revitalization. Ms. Loope responded that is when more people starting coming into downtown Vinton. Mr. Brenchick responded it is the lynchpin. Supervisor Assaid asked what we have that shows us that it is the library and not something else. Ms. Loope explained it came from feedback from the local business owners; when you have a community meeting place, it tends to bring foot traffic. Supervisor North asked with regards to slides 21 and 24, do site consultants have a way to pull these up with Ms. Loope responding the Roanoke Regional Chamber has a link through the site selector app. Supervisor McNamara stated he has a problem with Public Service Annoucements (PSA’s). He stated he personally has a problem with using County resources to promote one over another, including RVTV. Mr. Brenchick explain the processing they go through to do these shows. Supervisor Hooker commented she felt there was good work with the schools and the apprentice program is ready to explode. Employers love the programs; schools concerned growing too fast. Based on slide 14, maybe we need to brag more. Work session was held from 3:23 p.m. until 4:17 p.m. 2. Work Session to update the Board of Supervisors on the 2018 Roanoke Valley Greenway Plan (Liz Belcher, Roanoke Valley Greenway Project Coordinator) Ms. Belcher presented a PowerPoint presentation; a copy of which was included in the agenda packet. Supervisor Assaid inquired if there is a maintenance program on this and what is the outlook. Doug Blount, Director of Parks, Recreation and Tourism explained this is a fair question. He indicated that in the past staff has been able to absorb; however as we bring in more and larger may not be able to continue to do s. Minimal costs at first, however, twenty years down the road is another issue. At that point, we will need to add to the Capital Improvement Program (CIP); $10-15,000 a year for maintaining asphalt. The work session was held from 4:18 p.m. until 4:42 p.m. IN RE: CERTIFICATION RESOLUTION At 4:54 p.m., Supervisor Hooker moved to return to open session and adopt the certification resolution. September 11 , 2018 345 RESOLUTION 091118-2 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor Peters and carried by the following roll call and recorded vote: AYES: Supervisors Assaid, North, McNamara, Peters, Hooker NAYS: None IN RE: ADJOURNMENT Chairman Hooker adjourned the meeting at 4:55 p.m. omitted by: Approved by: 14•4‘..iiiiiimall 404. // if )(1114tAtAte,— 1 oOkiit ,J ' D- .•rah C. artha B. Hooker Chief Deputy Jr' lerk to the Board Chairman September 11, 2018 346 PAGE LEFT BLANK INTENTIONALLY