12/4/2018 - Regular
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441
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the first regularly scheduled meeting
of the month of December 2018. Audio and video recordings of this meeting will be
held on file for a minimum of five (5) years in the office of the Clerk to the Board of
Supervisors.
IN RE: OPENING CEREMONIES
Before the meeting was called to order an invocation was given by Pastor
Wes Winebarger of Fellowship Community Church. The Pledge of Allegiance was
recited by all present.
IN RE: CALL TO ORDER
Chairman Hooker called the meeting to order at 3:02 p.m. The roll call
was taken.
MEMBERS PRESENT: Chairman Martha B. Hooker, Supervisors George G. Assaid,
Phil C. North, P. Jason Peters and David F. Radford
MEMBERS ABSENT: None
STAFF PRESENT: Thomas C. Gates, County Administrator; Daniel R.
O’Donnell, Assistant County Administrator; Richard
Caywood, Assistant County Administrator; Ruth Ellen
Kuhnel, County Attorney; Amy Whittaker, Public Information
Officer and Deborah C. Jacks, Chief Deputy Clerk to the
Board
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Chairman Hooker requested a new business item following the closed
session, P.1. – Resolution appointing County Administrator and approving an
employment contract. There were no objections.
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IN RE: BRIEFINGS
1. Briefing on Development of the Roanoke River Blueway (Amanda
McGee, Roanoke Valley-Alleghany Regional Commission)
Presentation was given.
2. Briefing to discuss with the Board of Supervisors the 2019 Real
Estate Reassessment and Roanoke Valley regional economic
conditions (William E. "Billy" Driver, Director of Real Estate;
Christopher R. Bever, Director of Management and Budget)
Presentation was given. Chairman Hooker commented that the Board
appreciated all Mr. Driver has done over the last 34 years.
IN RE: NEW BUSINESS
1. Resolution approving the issuance of revenue bonds by the
Economic Development Authority of Roanoke County in an
aggregate amount not to exceed $99,000,000 for the benefit of
Richfield Living (Rebecca Owens, Director of Finance)
Ms. Owens outlined the resolution. There was no discussion.
RESOLUTION 120418-1 APPROVING THE ISSUANCE OF
REVENUE BONDS BY THE ECONOMIC DEVELOPMENT
AUTHORITY OF ROANOKE COUNTY IN AN AGGREGATE
AMOUNT NOT TO EXCEED $99,000,000 FOR THE BENEFIT OF
RICHFIELD LIVING
WHEREAS, the Economic Development Authority of Roanoke County, Virginia
(the "Authority"), has approved the application of Richfield Living (the "Organization"), a
Virginia nonstock corporation, whose primary business address is 3615 West Main
Street, Salem, Virginia 24153 (the approximately 50 acres of land within the County of
Roanoke, Virginia, owned by the Organization at and adjacent to such address being
referred to as the "Campus"), requesting that the Authority issue up to $99,000,000 of
its revenue bonds in one or more series at one time or from time to time (the "Bonds")
and loan the proceeds of the Bonds to the Organization:
(1) to refinance the Authority's Revenue Bonds (Richfield Retirement
Community), Series 2008B (Tax-Exempt), the proceeds of which were used to finance
or refinance, in whole or in part:
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(a) the acquisition, construction and equipping of an assisted living
facility located at 3939 Daugherty Road on the Campus,
(b) the construction and equipping of an assisted living facility located
at 3706 Knollridge Road on the Campus,
(c) the construction and equipping of a professional building located at
3737 West Main Street on the Campus,
(d) the construction and equipping of two buildings, each comprising
residential units for use as facilities for the residence of the aged
located on the Campus, and
(e) other costs associated with the foregoing, including, without
limitation, costs of issuance, credit enhancements, capitalized
interest and working capital;
(2) to refinance a taxable loan from Branch Banking and Trust Company, the
proceeds of which were used to finance or refinance, in whole or in part:
(a) the renovation and construction of a former assisted living building
into a short-term rehabilitation facility;
(b) renovation of and improvements to common areas in The Oaks
assisted living facility on the Campus; and
(c) paying certain costs and expenses associated with the loan.
(3) to refinance a taxable line of credit from Branch Banking and Trust
Company, the proceeds of which were used to interim finance or refinance, in whole or
in part the costs financed and refinanced under (2) above, routine maintenance
expenses on the Campus and other Campus-related improvements;
(4) to finance the acquisition, construction, demolition, renovation and
equipping of various buildings on the Campus, including the construction of new
independent living units, the reconfiguration of a transitional care facility and a
replacement nursing facility, all located on the Campus; and
(5) to finance, if and as needed, capitalized interest on the Bonds, a debt
service reserve fund for the Bonds, costs of issuance related to the issuance of the
Bonds, working capital, routine capital expenditures at the Campus and other related
costs (collectively (1) – (5) above, the "Plan of Finance").
WHEREAS, the Authority held a public hearing on October 24, 2018, regarding
the Plan of Finance;
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended
(the "Code"), provides that the governmental unit having jurisdiction over the issuer of
private activity bonds and over the area in which any facility financed with the proceeds
of private activity bonds is located must approve the issuance of the bonds and Section
15.2-4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2,
Code of Virginia of 1950, as amended (the "Act"), sets forth the procedure for such
approval;
WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke,
Virginia (the "County"), and the facilities to be financed and refinanced with the
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proceeds of the Bonds are located in the County and the Board of Supervisors of the
County of Roanoke, Virginia (the "Board"), constitutes the highest elected governmental
unit of the County;
WHEREAS, the Authority has recommended that the Board approve the Plan of
Finance and the issuance of the Bonds, solely to the extent required by Section 147(f)
of the Code and Section 15.2-4906 of the Act; and
WHEREAS, a copy of the Authority's inducement resolution approving the
issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public
hearing and a Fiscal Impact Statement have been filed with the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA:
1. Subject to paragraph (2) below, the Board hereby approves the issuance of
the Bonds, in an aggregate principal amount up to $99,000,000, by the Authority for the
benefit of the Organization, solely to the extent required by Section 147(f) of the Code
and Section 15.2-4906 of the Act, to permit the Authority to assist in accomplishing the
Plan of Finance.
2. The Bonds may be issued before or after December 31, 2018; however, no
Bonds shall be issued after December 31, 2019, unless a subsequent authorization is
provided by the Board.
3. The approval of the issuance of the Bonds does not constitute an
endorsement to a prospective purchaser of the Bonds of the creditworthiness of the
Plan of Finance or the Organization. In accordance with the Act, the Bonds shall not be
deemed to constitute a debt or a pledge of the faith and credit or taxing power of the
Commonwealth of Virginia or any political subdivision thereof, including the Authority
and the County.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Hooker and carried by the following roll call and recorded vote:
AYES: Supervisors Assaid, North, Radford, Peters, Hooker
NAYS: None
IN RE: SECOND READING OF ORDINANCES
1. Ordinance authorizing the purchase 1.706 acres of land from the
Margaret R. Hinchee Revocable Living Trust and Lloyd M.
Hinchee Revocable Living Trust for $36,900 located at 1923
Timberview Road and 0 Timberview Road in Roanoke County
(Doug Blount, Director of Parks, Recreation and Tourism)
Mr. Blount advises no changes since the first reading. There was no
discussion.
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ORDINANCE 120418-2 APPROVING THE PURCHASE OF 1923
TIMBERVIEW ROAD (TAX MAP NUMBER 036.10-01-11.00-0000)
AND 0 TIMBERVIEW ROAD (TAX MAP NUMBER 036.10-01-
11.01-0000) FROM THE MARGARET R. HINCHEE REVOCABLE
LIVING TRUST and LLOYD M. HINCHEE REVOCABLE LIVING
TRUST AND AUTHORIZING THE EXECUTION OF A CONTRACT
OF PURCHASE
WHEREAS, the Margaret R. Hinchee Revocable Living Trust and Lloyd M.
Hinchee Revocable Living Trust jointly own two (2) parcels of real property situated on
Timberview Road, in Roanoke County, Virginia (Catawba Magisterial District), bearing
Official Tax Map Numbers 036.10-01-11.00-0000 (1923 Timberview Road, which
contains 1.349 acres), and 036.10-01-11.01-0000 (0 Timberview Road, which contains
0.357 acre); and
WHEREAS, the Margaret R. Hinchee Revocable Living Trust and Lloyd M.
Hinchee Revocable Living Trust desire to sell these two properties to the County and
the County desires to acquire these properties for the purposes of developing,
constructing, operating and maintaining a public park and greenway system; and
WHEREAS, a purchase agreement has been prepared between the Margaret R.
Hinchee Revocable Living Trust, Lloyd M. Hinchee Revocable Living Trust and the
County, providing for the purchase of the property in “as is” condition at a total purchase
price of $36,900 for both of the above-mentioned parcels located on Timberview Road
Road; and
WHEREAS, the County has received a grant from the Virginia Department of
Conservation and Recreation’s (“DCR”) Virginia Land Conservation Foundation (VLCF);
VLCF awards grants to help fund the purchase of permanent conservation easements,
open spaces and parklands, lands of historic or cultural significance, farmlands and
forests, and natural areas; and
WHEREAS, VLCF and Roanoke County entered a Grant Program Project
Contractual Agreement, dated 2-01-18, in which Roanoke County agreed to dedicate
the two parcels to open-space use (upon the County’s purchase of the parcels) in
exchange for VLCF’s agreement to provide grant funding to acquire the two properties;
and
WHEREAS, Section 18.04 of the Roanoke County Charter requires that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading for this ordinance was held on November 20, 2018. The second reading of
this ordinance was held on December 4, 2018.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the purchase of 1923 Timberview Road (Tax Map No. 036.10-01-
11.00-0000; containing 1.349 acres) and 0 Timberview Road (Tax Map No. 036.10-01-
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11-01-0000; containing 0.375 acre) from the Margaret R. Hinchee Revocable Living Trust and
the Lloyd M. Hinchee Revocable Living Trust, is hereby approved; and
2. That the County Administrator or any Assistant County Administrator are hereby
authorized to execute such documents and take such actions on behalf of Roanoke County in
this matter as are necessary to accomplish the acquisition of this real estate, all of which shall
be approved as to form by the County Attorney.
On motion of Supervisor North to adopt the ordinance, seconded by Supervisor
Hooker and carried by the following roll call and recorded vote:
AYES: Supervisors Assaid, North, Radford, Peters, Hooker
NAYS: None
IN RE: CONSENT AGENDA
RESOLUTION 120418-3 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for December
4, 2018, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Item 1 as
follows:
1. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2019
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following roll call and recorded vote:
AYES: Supervisors Assaid, North, Radford, Peters, Hooker
NAYS: None
RESOLUTION 120418-3.a ESTABLISHING A MEETING
SCHEDULE FOR THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY FOR CALENDAR YEAR 2019
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That for calendar year 2019, the regular meetings of the Board of
Supervisors of Roanoke County, Virginia, are set forth below with public hearings
scheduled for 7:00 p.m. unless otherwise advertised.
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Tuesday, January 8, 2019 at 2:00 pm (Organizational Meeting)
Tuesday, January 8, 2019 at 3 pm
Tuesday, January 22, 2019 at 3 pm and 7 pm
Tuesday, February 12, 2019 at 3 pm
Tuesday, February 26, 2019 at 3 pm and 7 pm
Tuesday, March 12, 2019 at 3 pm
Tuesday, March 26, 2019 at 3 pm and 7 pm
Tuesday, April 9, 2019 at 3 pm
Tuesday, April 23, 2019 at 3 pm and 7 pm
Tuesday, May 14, 2019 at 3 pm
Tuesday, May 28, 2019 at 3 pm and 7 pm
Tuesday, June 11, 2019 at 3 pm
Tuesday, June 25, 2019 at 3 pm and 7 pm
Tuesday, July 23, 2019 at 3 pm and 7 pm
Tuesday, August 27, 2019 at 3 pm and 7 pm
Tuesday, September 10, 2019 at 3 pm
Tuesday, September 24, 2019 at 3 pm and 7 pm
Tuesday, October 8, 2019 at 3 pm
Tuesday, October 22, 2019 at 3 pm and 7 pm
Wednesday, November 6, 2019 at 3 pm
Tuesday, November 19, 2019 at 3 pm and 7 pm
Tuesday, December 3, 2019 at 3 pm
Tuesday December 17, 2019 at 3 pm and 7 pm
2. That the organizational meeting for 2020 shall be held on Tuesday,
January 14, 2020, at 2:00 p.m.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following roll call and recorded vote:
AYES: Supervisors Assaid, North, Radford, Peters, Hooker
NAYS: None
IN RE: CITIZENS’ COMMENTS AND COMMUNICATIONS
Tim Summers of 13072 Catawba Road, Troutville, VA stated he is
President of Roanoke County Education Association. County schools have
infrastructure needs, staffing needs, needs for increases in teacher pay and security
needs to name a few; none of which are inexpensive. The teachers of Roanoke County
Schools have gone without significant increases in pay for many years and despite this,
most have stuck with the school system even as opportunities for increased pay by
working for other systems exist. Some do, however, leave. This erosion of talent may
soon cause our system to lose its well-earned reputation for being of the highest quality.
We do not have adequate staffing. Teachers struggle to comply with instructional
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mandates without enough support staff in classrooms. We have no full-time nurses.
Class sizes in some buildings are higher than they should be for effective teaching and
learning to take place. Discipline issues are becoming more of a fact in classroom
dynamics. The short-fall due to declines in State funding must be made up in localities.
It is a fiduciary responsibility of bodies such as yours to make sure schools receive the
funds they need to carry on effectively. The school division has tried hard in recent
years what they were able to in additional compensation and have made the effort to
hold teachers harmless in the face of rising health insurance costs. While we did
receive a small increase in pay last year, health insurance rates did rise for us and the
cost of living increase surpassed our raise in pay. His take home pay this year
decreased by $800. When factoring in the barely noticeable federal tax cuts, the picture
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is more bleak. Virginia is the 8 wealthiest state in the nation and ranks 31 in teacher
pay. We rank number 1 nationally in teach pay gap as shown by the 2018 study
conducted by the National Center for Educational Statistics. This has prompted some
reports to state that Virginia teachers are the worst paid in the nation. Many teachers
continue to have the need to work two or more jobs. Allow him to first offer some
solutions that are within your ability to provide. First, there is no inflation factor in place
in the County’s funding formula. This needs to be corrected. We believe in the support
of a modest real estate tax increase, which could supply significant dollars to the
schools. Another option would be a 2% increase in the meals’ tax in Roanoke County.
Revenue of which would be set aside for school funding. A practice that has enjoyed
great success in Roanoke City. Personally, he finds it confounding as to why this has
not yet been done. We have been made aware by the School’s attorneys that a
unanimous vote by your Board is all that is needed to accomplish this. We know there
is a vocal minority of citizens out there who do not feel the need to take responsibility for
our community by providing revenue for the free and fair education of our students.
Those students are the future of our community and the school system is the main
reason why families moving to our area choose to settle here. Let’s try to keep it that
way. We also know that there a great many people who feel just the way they do and
are ready and willing to organize publically in support of the changes that he is
suggesting. Some of you have received RCEA’s endorsement for your campaigns. We
give this with the expectation that the recipients will work to support the school system.
He is hoping that the Board will all find the courage to do so.
Sarah Goodman of 5712 Bighorn Drive welcomed Mr. Radford and
believes they met this summer when there was an unfortunate encounter with her son’s
dog. You were very kind and hope he will not hold it against her. Mr. Radford
commented he healed up fine and he is good. She wanted to speak to the Board from
the perspective of wearing three different hats, actually, as a teacher at Cave Spring
Middle School, as a parent of two children currently in Roanoke County schools and as
a realtor for the last 16 years doing business in Roanoke County. It is from each of
these perspectives that she wants to emphasize that she really feels it is time for the
Roanoke County Board of Supervisors to be proactive when it comes to increasing
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revenue so that we can properly fund our public schools. It is time for taking initiative
regarding economic development to generate the revenue we need to continue being
one of the best school systems in SW Virginia. As a teacher, she is tired of being asked
to do more with less and having to maintain a second job in order to support her family.
She is tired of dealing with educational decisions that are made, not because they are in
the best interest of our students, but because they are the least expensive. As a parent,
she is frustrated by things like the fact that her child’s music program at Hidden Valley
High School has been cut so that his favorite class is no longer offered and his band
director, who is an incredibly hard worker, has to travel to an additional school, adding
more stress to his already immense work load. She is frustrated that her other son’s
Latin teacher has to travel to four different schools this year, it is pretty ridiculous. She
is frustrated that her children’s class sizes are often too big. She knows of at least three
of her son’s teachers who have second jobs and she does not personally know of the
teachers. As a realtor, she can tell the Board that not once in over 16 years has she
had a client tell her that they felt the property taxes were too prohibitive to live in
Roanoke County, but has too many clients to count tell her that the reason they want to
live in Roanoke County is for the excellent schools. Our property taxes are still quite a
bit behind Salem and Roanoke City. While a vocal minority may always be against any
taxes of any kind, she thinks the Board will find the majority of people in Roanoke
County want us to do the best we can for our school system. In addition to finding the
local revenue that we need for our schools, this Board has a responsibility in her opinion
to speak up to your colleagues in the General Assembly and demand they do their part
to fund public education. It is not enough for you to simply lament that the State is not
doing more. You must publically and actively pursue the State funding from those
elected who are willing to short change education.
Laura Bowman of 6520 Corntassel Lane, Roanoke, Virginia stated she is
here today with a request for a conversation around school funding in Roanoke County.
Since 2009, there has been a divestment in our children’s schools. In 2009, we were
told to wait for the State economy to recover. Several years later, we were told to wait
for the local economy to grown. She has been waiting the entire time her child has
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been in kindergarten through 8 grade. We cannot afford to wait any longer. We live in
a community that values education and understands how vital it is to properly invest in
it. We love our children’s teachers and believe they deserve to be better compensated.
Their workloads have increased and their pay has not kept up with inflation. In addition,
the needs of children have intensified and it is incumbent upon us as a responsible,
caring community to better insure their needs are met. We have some aging schools
that need better investment in their maintenance as well. She was a member of the
Roanoke County sponsored education focus group held in the spring of 2016. At that
time, community members agreed that we needed to enhance support and increase
investment in Roanoke County Schools, provide competitive pay for teachers and
school staff, invest in small class sizes and better allocate funds for market demands.
What happened to that conversation? It is time to have it again. Is educating our
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children worth two cents more for a cup of coffee? Is it worth $24 a year for every
$100,000 of a home’s value? She could say could say yes, but she is just one person.
You could say not, but you too are each just one person. You enact ordinances,
establish policies, set tax rates and improve the budget in accordance with the desire of
the residents and applicable State and Federal laws. We don’t know that the desire of
the residents are when it comes to a revenue increase for Roanoke County Schools. In
order to find out, the Board of Supervisors and the School Board should work together
to facilitate community conversations around the issue of better funding for our
children’s schools. The community could hear more about the needs of our schools and
the students and faculty who work so hard in them. We could gain insight from the
County’s finance department as well as from local restaurant owners and realtors. Only
then will Roanoke County residents get a fuller picture and be able to make an informed
decision as a community about a revenue increase that would better fund our children’s
schools. Please let Roanoke County residents know when we can expect to attend
these community conversations.
Joey Stump of 10136 Fortune Ridge Road, Bent Mountain in the Windsor
Hills district. He knows the Board has had many work session talking about the
upcoming budget and to ask that you keep Public Safety on the forefront; particularly in
the Bent Mountain community. He has lived there pretty much all of this life. Initially
Bent Mountain was staffed with career personnel and in 1988 when the chicken farms
closed, which was the main, primary business up there. Over the years, the call volume
is obviously lower than any of the other districts; the population is lower. Each Board
member represents 18,500 to 19,000 folks and any plea for a budget change would
take three of you to agree on. He realizes that, but in the spring of this year, the staffing
at the volunteer level decreased where they requested that the days per week be
increased to seven instead of the five. This was done in the spring and in June of this
year, due to other volunteer stations not having adequate staffing, additional hours were
staffed at Cave Spring and Ft. Lewis. At that time, Bent Mountain was not always
staffed. According to Chief Simon, who he met with, it is staffed at 53% of the time, but
he questions the actual number of days because there is people there some of those
days, but not all day long. If someone calls in sick, they are pulled from Bent Mountain
to fill in. He expressed this by email and his concerns to Chief Simon in July. Again in
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August and on September 6, he had the opportunity to call 911 and although he lives
within one mile of the fire station, he waited three second shy of 21 minutes for an
ambulance; again he is one mile from the fire station. The next station is five miles
down the road and the next station, which is Cave Spring and is five more miles down
the road and he had an ambulance come farther than that to his house. He has had
three family member calls, including the one he just spoke about during the daytime
hours since June and all of them were covered by someone other than Bent Mountain.
He would just ask that this be on the forefront of your thoughts as the budget
progression continues on.
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IN RE: REPORTS
Supervisor Peters moved to receive and file the following reports. The
motion was seconded by Supervisor North and carried by the following recorded vote:
AYES: Supervisors Assaid, North, Radford, Peters, Hooker
NAYS: None
1. Unappropriated, Board Contingency and Capital Reserves
2. Outstanding Debt Report
3. Statement of Treasurer's Accountability per Investment and
Portfolio Policy as of October 31, 2018
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Peters welcomed Mr. Radford to his first Board meeting.
Secondly, he believes this is the last meeting that Mr. Gates will be with us. He wanted
to thank you. He is the only Board member left when he was hired, but did want to
thank him for his commitment to the County and what he did to move us along. When
he came to Roanoke County, it was not a good time, but you helped move us along,
focusing where we needed to go, working with our Budget Department to become more
transparent and overall what he has done for us. He sincerely appreciates it and
wishes him well.
Supervisor North welcomed our new Windsor Hills representative, Mr.
David Radford, look forward to working with you in the near future. Extended best
wishes to Mr. Gates, and hopes he has clear and unlimited visibility in the future. He
would like to remind everyone of the holiday season and go to Explore Park the next
two weekend on Friday, Saturday and Sunday to enjoy the festivities. He thinks they
will be pleased with what you see. A lot has been done and a lot more is to be done
and the gift shop is open for your holiday shopping needs. He would also like to thank
the citizens that came today to speak about the Schools. He plans on reviewing two
elementary schools with the Hollins representative, Mr. Linden, next Wednesday. He
would like to get a boots on the ground look at how they look in terms of their needs.
He would also like to encourage folks to contact your General Assembly representatives
as well as they prepare their agendas for the future. There is much that needs to be
done in six weeks in the Virginia General Assembly, dealing with revenues, funding for
school needs and so forth. He hopes that Mr. Cox’s committee has success in several
of those areas.
Supervisor Radford stated that he would like to say that he is really
humbled and grateful that he is even sitting here today. He applauds the four
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Supervisors for their efficiency that they have thrown at them with the election of Mr.
McNamara. He will have more to say, but he is just humble and grateful to be sitting
with the Board.
Supervisor Hooker welcomed Mr. Radford and looks forward to working
with him as we continue on. She wanted to say best wishes to Mr. Gates and good luck
in the future and thank you for your service, we appreciate it. She wanted to say to the
education people that are still here that the Board has been actively working and visiting
with the elected officials on the State level. There are some things that have been done
behind the scenes to actively ask some more questions and get some feedback.
Please do not think that the issue has been ignored or unanswered and we will continue
Also, wanted to say Happy Holidays and good luck with the Christmas business and will
look forward to having a restful time coming up shortly.
At 4:09 p.m. recessed to work session and closed session.
IN RE: WORK SESSIONS
1. Work session with the Board of Supervisors to review the
Cityworks Permit Management System capital project additional
funding request (Christopher R. Bever, Director of Management
and Budget; Tarek Moneir, Acting Director of Development
Services; David Wray, GIS Manager)
Mr. Peters was late joining the work session and arrived at 4:30 p.m.
Mr. Gates introduced Mr. Bever, Mr. Moneir and Mr. Wray. Mr. Bever
provided an overview and turned the presentation over to Mr. Moneir. Mr. Moneir
explained the old legacy system is not compatible with GIS. Mr. Wray outlined the
technical aspects of City Works. Mr. Bever explained the fiscal impact.
Supervisor Hooker asked what type of report is not able to be obtained
with David Wray advising how many inspections that we did last year and what the fees
collected were and you may want to add to it the number of reinspections, etc. or any
kind of reports that you think of. There are canned reports, but no way to access the
data other than what they give us currently.
Supervisor North asked what is the timeline for completion with Mr. Wray
advising 16 months, starting January 2019.
Supervisor Assaid commented that he thinks the project should be added
to the CIP and should not jump in front of any other project. We do not know what
priorities will be coming forward. This just needs to be added to the list and look at it
with everything else, including the unknown work that could potentially be added to the
CMP, CIP as a result of the facilities assessment study. Do not take $400,000 out of
year-end surplus.
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Supervisor Hooker commented the only caveat that she has to that is that
she is hearing there is an urgency on the price. Supervisor Assaid commented you
could go out for a Request for Proposal “RFP” and price could be negotiated lower. He
further the safety equipment that is proposed in the CIP for our Fire Department is a
higher priority than this. The Board should look at everything together and why does this
one jump ahead of everything else. Does not think it makes good sense to move this
ahead. Supervisor Assaid stated it is a State contract and you know it is not going to be
higher.
Mr. Bever advised that staff is looking for guidance for year-end numbers.
If staff feels there is Board support to move this forward we would put in there and if you
are telling us there is not support, it would not be in there. Obviously the staff
recommendation is to move forward. Supervisor Hooker asked how long it has been on
the CIP. Mr. Bever advised it has been on the CIP from 2015-2016.
Supervisor Assaid inquired why the excess fund were not returned to
capital reserves after the project was completed. Why is there still $300,000 still left in
there. Mr. Bever advised the project is not yet completed. Supervisor Assaid stated the
project is not completed after three years? Mr. Bever advised his interpretation of the
history. The project was put into the CIP as a general idea and we did not know the full
scope. Now, the new way is to put money in the first year for planning, design
engineering and then get the full cost and put a realistic number in the second or third
year. The scope on this evolved and we are where we are now.
Supervisor Assaid commented it is not that the project is now needed, but
should it be jumped over all the other needs that Roanoke County has.
Supervisor North advised there is supposed to be a report for the Board in
approximately two weeks. Is there any way we could get before a week from this Friday
to see how the numbers shake out. Ms. Owens responded that her goal would be to
include in the Board packet for December 18, 2018.
Supervisor Radford advised he is a user of the current system and it
definitely is not user friendly. A lot of the software they use in the business is all cloud
based. It is far cheaper to use. What is the life expectancy of Citiworks? What are you
seeing out there in the market? Mr. Moneir advised it has been very difficult to find a
program that will help us do what we want it to do. It is difficult because most of the
products are new and have not been tested. Secondly, the vendors that provide these
kinds of service have no references. So, it is very difficult to find the right one. We
used CityWorks as a pilot program for Erosion and Sediment Control Management for
the past year to year and a half. It is amazingly helpful. He is operating today with only
two inspectors and using outside service, but are able to keep up. We have had three
major storms this year and have been able to manage with the staff that he has. The
system as we are using it, does exactly what it said it would do. Staff is so excited to
use this software. He considers it an economic development system.
December 4, 2018
454
Supervisor Assaid stated one of the concerns is leaving $130,000 on the
table by not moving ahead. We have a lot of other CIP projects out there, but these CIP
projects are based on budget estimate for fiscal year 2020. So, if we were to take all of
these and back them up to December 31, 2018 prices, do we know what the prices are.
We could also have some GSA contracts that expiring and leaving even more money on
the table. Do we know the other projects are not going to go up in the next six to seven
months? Mr. Bever responded that staff knows some of them will do up. This is a cash
funded project. There will probably be a lot of new projects in fiscal year 2020 because
of the facilities study. Supervisor Assaid stated in order for this Board to determine
what has a higher priority.
Supervisor Radford commented CAD drawings is moving to BIN. Will
Citiworks be able to handle BIN? Mr. Moneir responded all the plans come in through
the server and staff uses Adobe Acrobat (pdf). This is a program management, not a
drawing based program.
The work session was held from 4:25 p.m. until 5:19 p.m.
IN RE: CLOSED MEETING
At 4:08 p.m., Supervisor Hooker moved to go into closed meeting
following the work sessions pursuant to the Code of Virginia Section 2.2-3711 A 1,
Personnel, namely discussion concerning an Interim County Administrator
The motion carried by the following recorded vote:
AYES: Supervisors Assaid, North, Radford, Peters, Hooker
NAYS: None
The closed session was held from 5:31 p.m. until 6:37 p.m.
IN RE: CERTIFICATION RESOLUTION
At 6:38 p.m., Supervisor Hooker moved to return to open session and
adopt the certification resolution.
RESOLUTION 120418-4 CERTIFYING THE CLOSED MEETING
WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
December 4, 2018
455
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member’s
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies; and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
Peters and carried by the following roll call and recorded vote:
AYES: Supervisors Assaid, North, Radford, Peters, Hooker
NAYS: None
IN RE: NEW BUSINESS
1. Resolution appointing the County Administrator and approval of
an employment agreement
RESOLUTION 120418-5 APPOINTING THE COUNTY
ADMINISTRATOR AND APPROVAL OF AN EMPLOYMENT
AGREEMENT
WHEREAS, Section 4 of the Roanoke County Charter provides for the
appointment of a County Administrator, his or her powers and duties, compensation and
tenure of office; and
WHEREAS, Section 15.2-1540 of the Code of Virginia provides for the
appointment of a chief administrative officer by the governing body of that locality; and
WHEREAS, Section 15.2-1541 of the Code of Virginia establishes the various
duties and responsibilities of the administrative head of the local government; and
WHEREAS, an employment agreement between the County Administrator and
the Board of Supervisors has been negotiated.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That Daniel R. O’Donnell is hereby appointed County Administrator for
Roanoke County, and that his/her tenure shall commence on or before January 5, 2019.
2. That Daniel R. O’Donnell shall exercise all of the powers and fulfill all of
the duties and obligations of County Administrator as provided in the Roanoke County
Charter, the Code of Virginia, the position description, the policies and regulations
adopted by the Board and the legal directives of the Board.
456 December 4, 2018
3. That the employment agreement negotiated between the Board and
Daniel R. O'Donnell is hereby approved, and the Chairman of the Board is hereby
authorized to execute this agreement of behalf the Board.
On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
North and carried by the following roll call and recorded vote:
AYES: Supervisors Assaid, North, Radford, Peters, Hooker
NAYS: None
IN RE: ADJOURNMENT
The meeting was adjourned at 6:40 p.m.
•mitted by: Approved by:
. -�_' c
9 - •orah C. ac f eat
North
Chief Deputy C erk to the Board Chairman