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HomeMy WebLinkAbout9/10/2019 - Regular September 10, 2019 331 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of September 2019. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. IN RE: OPENING CEREMONIES Before the meeting was called to order, a moment of silence was observed. The Pledge of Allegiance was recited by all present. IN RE: CALL TO ORDER Chairman North called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Phil C. North; Supervisors George G. Assaid, Martha B. Hooker, David F. Radford and P. Jason Peters MEMBERS ABSENT: None STAFF PRESENT: Daniel R. O’Donnell, County Administrator; Richard Caywood, Assistant County Administrator; Rebecca Owens, Assistant County Administrator; Peter Lubeck, Acting County Attorney; Amy Whittaker, Public Information Officer and Deborah C. Jacks, Chief Deputy Clerk to the Board IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of Roanoke County’s Chief of Police Howard Hall and Assistant Chief of Police Jimmy Chapman for being inducted into the Evidence Based Policing Hall of Fame at the George Mason University’s Center for Evidence Based Crime Policy (Richard Caywood, Assistant County Administrator) Recognition was given. September 10, 2019 332 IN RE: FIRST READING OF ORDINANCES 1. Ordinances amending the Roanoke County Code: (a) Ordinance amending Chapter 9 (Fire prevention), Article 3 (Virginia Statewide Fire Prevention Code, Section 9-21 (Amendments) of the Roanoke County Code Mr. Peter Lubeck, Acting County Attorney, reviewed the request to amend the Code. In attendance with Mr. Lubeck was Chief Steve Simon, and Brian Simmons, Fire Marshall. There was no discussion. Supervisor Peters’ motion to approve the first reading and set the public hearing and second reading for September 24, 2019, was seconded by Supervisor Hooker and approved by the following vote: AYES: Supervisor Assaid, Hooker, Radford, Peters, North NAYS: None (b) Ordinance amending Chapter 13 (Offenses-Miscellaneous), Article I (In General) of the Roanoke County Code Mr. Lubeck reviewed the request to amend the Code. In attendance with Mr. Lubeck was Chief Howard B. Hall. There was no discussion. Supervisor Assaid stated that although he does not have any specific concerns about the proposed code amendments, he does not agree that the repeal of the entire ordinance should be done under the guise of code cleanup when the revisions are not dictated by the Code of Virginia. For this reason, he will be voting no. Supervisor North’s motion to approve the first reading and set the public hearing and second reading for September 24, 2019, was seconded by Supervisor Radford and approved by the following vote: AYES: Supervisor Hooker, Radford, North NAYS: Supervisors Assaid, Peters (c) Ordinance amending Chapter 14 (Parades), Article I (In General) Section 14-7 (Carrying of Dangerous Weapons by Participants) of the Roanoke County Code Mr. Lubeck reviewed the request to amend the Code. In attendance with Mr. Lubeck was Chief Howard B. Hall. There was no discussion. September 10, 2019 333 Supervisor Peters’ motion to approve the first reading and set the public hearing and second reading for September 24, 2019, was seconded by Supervisor Radford and approved by the following vote: AYES: Supervisor Assaid, Hooker, Radford, Peters, North NAYS: None (d) Ordinance amending Chapter 20 (Solid Waste), Article I (In General), Section 20-1 (Definition) of the Roanoke County Code (Peter Lubeck, Acting County Attorney; Richard L. Caywood, Assistant County Administrator) Mr. Lubeck reviewed the request to amend the Code. There was no discussion. Supervisor Radford’s motion to approve the first reading and set the public hearing and second reading for September 24, 2019, was seconded by Supervisor Hooker and approved by the following vote: AYES: Supervisor Assaid, Hooker, Radford, Peters, North NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance appropriating funds in the amount of $46,801 from the Commonwealth of Virginia Compensation Board for the County of Roanoke Commonwealth's Attorney and adding a new Senior Assistant Commonwealth's Attorney position to the County's Classification and Pay Plan (Rebecca Owens, Assistant County Administrator; Aaron Lavinder, Chief Assistant Commonwealth Attorney) Mr. Lavinder advised there were no changes since the first reading. There was no discussion. ORDINANCE 091019-1 APPROPRIATING FUNDS IN THE AMOUNT OF $46,801 FROM THE COMMONWEALTH OF VIRGINIA COMPENSATION BOARD TO THE COUNTY OF ROANOKE COMMONWEALTH’S ATTORNEY AND ADD A NEW SENIOR ASSISTANT COMMONWEALTH’S ATTORNEY POSITION TO THE COUNTY’S CLASSIFICATION AND PAY PLAN September 10, 2019 334 WHEREAS, the Commonwealth of Virginia seeks to increase staffing in Commonwealth’s Attorneys’ offices throughout Virginia; and WHEREAS, the Commonwealth of Virginia Compensation Board has approved and awarded funding in the amount of $62,401 to the County of Roanoke Commonwealth’s Attorney; and WHEREAS, the amount awarded will be prorated to the start date of the new position, which should be October 1, 2019; and WHEREAS, the appropriation of these funds from the Commonwealth of Virginia was not included in the County’s fiscal year 2019-2020 approved budget ordinance; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance before they are expended; and WHEREAS, the first reading of this ordinance was held on August 27, 2019, and the second reading of this ordinance was held on September 10, 2019. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $46,801 is hereby appropriated from revenue received from the Commonwealth of Virginia Compensation Board. 2. A full-time Senior Assistant Commonwealth’s Attorney position will be added to the County of Roanoke Classification and Pay Plan. 3. This ordinance shall take effect on September 10, 2019. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, Radford, Peters, North NAYS: None 2. Ordinance of the Board of Supervisors of the County of Roanoke, Virginia approving the lease financing of various capital projects for the County and authorizing the leasing of certain County- owned property, the execution and delivery of a prime lease and a local lease acquisition agreement and finance lease and other related actions (Laurie Gearheart, Director of Finance and Management Services) Ms. Gearheart advised there were no changes since the first reading. There was no discussion. ORDINANCE 091019-2 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE LEASE FINANCING OF VARIOUS CAPITAL PROJECTS FOR THE COUNTY AND AUTHORIZING THE LEASING OF CERTAIN COUNTY-OWNED PROPERTY, THE EXECUTION AND September 10, 2019 335 DELIVERY OF A PRIME LEASE AND A LOCAL LEASE ACQUISITION AGREEMENT AND FINANCING LEASE, AND OTHER RELATED ACTIONS WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County"), intends to finance all or a portion of the costs (or to reimburse the County for payment of such costs) of various capital improvements, including the acquisition, construction, designing, equipping, replacing or renovating of the County's Public Service Center and the costs of acquiring certain land, including capitalized interest for all or a portion of the construction period and closing costs (collectively, the "Projects"); WHEREAS, the Board has determined that it is in the best interest of the County to enter into a lease arrangement in order to obtain funds to finance the Projects; WHEREAS, the Board is authorized, pursuant to Section 15.2-1800 of the Code of Virginia of 1950, as amended, to lease any improved or unimproved real estate held by the County; WHEREAS, the first reading of this ordinance was held on August 27, 2019 and the second reading was held on September 10, 2019; WHEREAS, Virginia Resources Authority ("VRA") intends to issue its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program), Series 2019C (the "VRA Bonds"), and to provide a portion of the proceeds to the County to finance the Projects pursuant to the terms of a Local Lease Acquisition Agreement and Financing Lease (the "Financing Lease"), between the County and VRA; WHEREAS, the County will enter into a Prime Lease (the "Prime Lease") with VRA whereby the County will lease certain real estate selected by the County Administrator (expected to be the County's Social Services building located at 220 E. Main Street and the County's cold storage facilities) (the "Real Estate") and the associated improvements and property located thereon (the "Improvements") to VRA; WHEREAS, the County will enter into the Financing Lease with VRA pursuant to which VRA will lease the Real Estate and the Improvements back to the County and the County will make rental payments corresponding in amount and timing to the debt service on the portion of the VRA Bonds issued to finance the Projects (the "Rental Payments"); WHEREAS, pursuant to the Financing Lease the County will undertake and complete the Projects; WHEREAS, the County intends to pay the Rental Payments out of appropriations from the County's General Fund; WHEREAS, the Financing Lease shall indicate that approximately $10,000,000 (or such other amount as requested by the County and approved by VRA prior to the pricing of the VRA Bonds) is the amount of proceeds requested (the "Proceeds Requested") from VRA; September 10, 2019 336 WHEREAS, VRA's objective is to pay the County an amount which, in VRA's judgment, reflects the market value of the Rental Payments under the Financing Lease (the "VRA Purchase Price Objective"), taking consideration of such factors as the purchase price to be received by VRA for the VRA Bonds, the issuance costs of the VRA Bonds (consisting of the underwriters' discount and other costs incurred by VRA (collectively, the "VRA Costs")) and other market conditions relating to the sale of the VRA Bonds; WHEREAS, such factors may result in the County receiving an amount other than the par amount of the aggregate principal components of the Rental Payments under the Financing Lease and consequently (i) the aggregate principal components of the Rental Payments under the Financing Lease may be greater than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum authorized aggregate principal components of the Rental Payments under the Financing Lease set forth in paragraph 4 of this Ordinance does not exceed the Proceeds Requested by at least the amount of the VRA Costs and any original issue discount, the amount to be paid to the County, given the VRA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; and WHEREAS, the Prime Lease and the Financing Lease are referred to herein as the "Documents." Copies of the Documents are on file with the County Administrator. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Approval of Lease-Leaseback Arrangement. The lease-leaseback arrangement with VRA to accomplish the financing of the Projects is hereby approved. The County Administrator is authorized to determine the Real Estate and Improvements, as may be required by VRA, to be subject to the lease-leaseback arrangement. 2. Approval of Prime Lease. The leasing of the Real Estate and the Improvements by the County, as lessor, to VRA, as lessee, pursuant to the terms of the Prime Lease is hereby approved. 3. Approval of the Financing Lease. The leasing of the Real Estate and the Improvements by VRA, as lessor, to the County, as lessee, pursuant to the terms of the Financing Lease is hereby approved. 4. Approval of the Terms of the Rental Payments. The Rental Payments set forth in the Financing Lease shall be composed of principal and interest components reflecting an original aggregate principal amount not to exceed $10,000,000, a true interest cost not to exceed 5.00% per annum (taking into account any original issue discount or premium) and a term ending no later than June 30, 2041. It is determined to be in the best interest of the County to accept the offer of VRA to enter into the Financing Lease with the County for an amount determined by VRA to be fair, subject to the conditions set forth in this Ordinance, which Financing Lease shall be executed by the Chairman of the Board (the "Chairman") and the County September 10, 2019 337 Administrator, or either of them. Given the VRA Purchase Price Objective and market conditions, it may become necessary to enter into the Financing Lease with aggregate principal components of the Rental Payments greater than the Proceeds Requested. If the limitation on the maximum aggregate principal components of Rental Payments on the Financing Lease set forth in this paragraph 4 restricts VRA's ability to generate the Proceeds Requested, taking into account the VRA Costs, the VRA Purchase Price Objective and market conditions, the County Administrator is authorized to accept a purchase price for the Bond at an amount less than the Proceeds Requested. The Financing Lease, in substantially the form presented to this meeting, is hereby approved, with such completions, omissions, insertions and changes not inconsistent with this Ordinance as may be approved by the Chairman or the County Administrator. The Chairman and the County Administrator, either of whom may act are hereby authorized and directed to enter into the Financing Lease. The actions of the Chairman and the County Administrator in accepting the final terms of the Rental Payments shall be conclusive, and no further action shall be necessary on the part of the Board. 5. Other Payments under Financing Lease. The County agrees to pay all amounts required by the Financing Lease, including any amounts required by Section 5.1(b) of the Financing Lease, including the "Supplemental Interest," as provided in such section. 6. Execution and Recordation of Documents. The Chairman and the County Administrator, either of whom may act, are authorized and directed to execute the Documents and deliver them to the other parties thereto. The Chairman and the County Administrator, either of whom may act, are further authorized to cause the Documents, to be recorded in the Clerk's Office of the Circuit Court of Roanoke County. 7. Form of Documents. The Documents shall be in substantially the forms on file with the County Administrator, which are hereby approved with such completions, omissions, insertions and changes as may be approved by the Chairman and the County Administrator, either of whom may act, with the execution and delivery of the Documents by the Chairman and/or the County Administrator constituting conclusive evidence of the approval of any such completions, omissions, insertions, and changes. 8. Essentiality of the Projects and Real Estate. The Projects, the Real Estate and the Improvements are hereby declared to be essential to the efficient operation of the County, and the County anticipates that the Projects, the Real Estate and the Improvements will continue to be essential to the operation of the County during the term of the Financing Lease. 9. Annual Budget. While recognizing that it is not empowered to make any binding commitment to make Rental Payments and any other payments required under the Financing Lease beyond the current fiscal year, the Board hereby states its intent to make annual appropriations for future fiscal years in amounts sufficient to make all such payments and hereby recommends that future Boards do likewise during the term of the Financing Lease. The Board directs the County Administrator, or such other officer who September 10, 2019 338 may be charged with the responsibility for preparing the County's annual budget, to include in the budget request for each fiscal year during the term of the Financing Lease an amount sufficient to pay the Rental Payments and all other payments coming due under the Financing Lease during such fiscal year. If at any time during any fiscal year of the County throughout the term of the Financing Lease, the amount appropriated in the County's annual budget in any such fiscal year is insufficient to pay when due the Rental Payments and any other payments required under the Financing Lease, the Board directs the County Administrator, or such other officer who may be charged with the responsibility for preparing the County's annual budget, to submit to the Board at the next scheduled meeting, or as promptly as practicable but in any event within 45 days, a request for a supplemental appropriation sufficient to cover the deficit. 10. Rental Payments Subject to Appropriation. The County's obligation to make the Rental Payments and all other payments pursuant to the Financing Lease is hereby specifically stated to be subject to annual appropriation therefor by the Board, and nothing in this Ordinance or the Documents shall constitute a pledge of the full faith and credit nor taxing power of the County or compel the Board to make any such appropriation. 11. Disclosure Documents. The County authorizes and consents to the inclusion of information with respect to the County to be contained in VRA's Preliminary Official Statement and VRA's Official Statement in final form, both to be prepared in connection with the sale of the VRA Bonds. If appropriate, such disclosure documents shall be distributed in such manner and at such times as VRA shall determine. The County Administrator is authorized and directed to take whatever actions are necessary and/or appropriate to aid VRA in ensuring compliance with Securities and Exchange Commission Rule 15c2-12. 12. Tax Documents. The County Administrator and the Director of Finance, either of whom may act, is authorized to execute a Nonarbitrage Certificate and Tax Compliance Agreement and/or any related document (the "Tax Documents") setting forth the expected use and investment of the proceeds of the VRA Bonds to be received pursuant to the Documents and containing such covenants as may be necessary in order for the County and/or VRA to comply with the provisions of the Internal Revenue Code of 1986, as amended (the "Tax Code"), with respect to the VRA Bonds and the Documents including the provisions of Section 148 of the Tax Code and applicable regulations relating to "arbitrage bonds." The County covenants that the proceeds of the VRA Bonds to be received pursuant to the Documents will be invested and expended as set forth in the Tax Documents, to be delivered simultaneously with the issuance and delivery of the Financing Lease and that the County shall comply with the other covenants and representations contained therein. 13. Other Actions. All other actions of the officers of the County in conformity with the purpose and intent of this Ordinance are hereby approved and confirmed. The officers of the County are hereby authorized and directed to execute and deliver all September 10, 2019 339 certificates and instruments and to take all such further action as may be considered necessary or desirable in connection with the execution and delivery of the Documents. 14. SNAP Investment Authorization. The County has heretofore received and reviewed the Information Statement (the "Information Statement") describing the State Non-Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Contract Creating the State Non-Arbitrage Program Pool I (the "Contract"), and the County has determined to authorize the Director of Finance to utilize SNAP in connection with the investment of the proceeds of the lease-leaseback transaction if the Director of Finance determines that the utilization of SNAP is in the best interest of the County. The Board acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the contract creating the investment program pool. 15. Effective Date. This Ordinance shall take effect immediately. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Hooker, Radford, Peters, North NAYS: Supervisor Assaid 3. Ordinance dissolving lease agreement with Reba Farm Inn, LLC to provide equestrian services at Explore Park (Doug Blount, Director of Parks, Recreation and Tourism) Mr. Blount advised there were no changes since the first reading. There was no discussion. ORDINANCE 091019-3 DISSOLVING A LEASE WITH REBA FARM, LLC TO PROVIDE EQUESTRIAN SERVICES IN EXPLORE PARK WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore Park, property owned by the Virginia Recreational Facilities Authority (“VRFA”), a political subdivision of the Commonwealth of Virginia; and WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism (“PRT”) has devised a master plan (“Adventure Plan”) for the land leased by the County in Explore Park to achieve the purpose of the County / VRFA Lease; and WHEREAS, the County has solicited and negotiated contracts with various vendors for ground leases and event contracts to implement the Adventure Plan; and WHEREAS, Reba Farm LLC (“Reba Farm”), was the responsive bidder for the County’s RFP for, among other things, providing equestrian services for visitors to Explore Park; and WHEREAS, the County entered into a lease with Reba Farm; and September 10, 2019 340 WHEREAS, due to various market factors, Reba Farm avers that it is in their best interests to focus on other core parts of its business; and WHEREAS, Roanoke County can use the site leased to Reba Farm for other recreational uses consistent with the Adventure Plan. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on August 27, 2019, and the second reading of this ordinance was held on September 10, 2019. 3. That the current Lease Agreement (“Agreement”) with Reba Farm for certain parcels of land in Explore Park is hereby dissolved. 4. That the lease term shall end September 11, 2019. 5. That the dissolution of this Lease Agreement shall in no way affect the County’s other on-going business agreements with Reba Farm to provide equestrian services to other PRT clients. 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the dissolution of this Lease Agreement, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, Radford, Peters, North NAYS: None IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance amending Appendix A (the Roanoke County Zoning Ordinance), Article I (General Provisions), Article III (District Regulations), Article IV (Use and Design Standards), and Article V (Development Standards) of the Roanoke County Code (Philip Thompson, Acting Director of Planning) Mr. Thompson advised there were no changes since the first reading. There was no discussion. September 10, 2019 341 Chairman North opened the public hearing with the following citizens to speak: William Skaff of 4815 Farmington Place Court respectfully asked that the Board not approve the proposed amendment to the screening, landscaping and buffer yards ordinance. The Roanoke County Comprehensive Plan contains 12 Community Planning Area development policies formulated at neighborhood council meetings. Fully 10 Community Planning Areas specify landscaping as a requirement for new development. Eight want open space, some mentioning greenways. Seven want the preservation of existing natural vegetation, some noting trees in particular. And three mention buffers explicitly. What better way to preserve non-built open space, green areas, and existing natural vegetation, especially trees, than through the landscaping that buffers provide? For instance, Cave Spring specifies: “Commercial and industrial developments that are developed in campus-like settings with compatible architecture, open space, retention of natural vegetation and extensive landscaping of parking lots are of vital importance.” \[Chapter 7, Page 27\] But landscaping through buffers is just as important when commercial and industrial development is not campus-like, particularly a strip linear configuration. According to Bent Mountain: “Buildings of different architectural design should be made compatible through the use of screens, landscaping, buffers, site breaks, and materials.” \[Chapter 7, Page 16\] The traditional use of buffers to isolate adjoining parcels of incompatible use is vital. But there is also the broader and equally essential purpose of providing landscaping that preserves a community’s sense of balance between the natural and built environments. As these Community Planning Area development policies demonstrate, for Roanoke County residents landscaping is particularly important around commercial and industrial buildings. Thus, it is precisely there that the buffer zones should remain. Now the Planning Department will reply that C-2 and I-1 are so similar as not to need separation; that only 2 percent of the County is zoned for commercial, and another 2 percent for industrial; and that we need every square foot for these purposes—as if we are running out of land. This response misses the point. Eliminating buffers is just another version of density development— building as many buildings as possible as large as possible as close together as possible. The balance between the natural and built environments disappears, and with it the ultimate planning responsibility of preserving quality of life, implemented through zoning ordinances. As the Comprehensive Plan states, “There exists a very intrinsic relationship between the natural beauty that exists here . . . and people’s perception of quality of life here in the County.” \[Chapter 3, Page 20\] The Community Planning Area development policies indicate that “natural beauty” is of fundamental importance locally as well as regionally. September 10, 2019 342 There are five people on the Planning Commission and 10 people in the Planning Department. But 94,000 other people live in Roanoke County. Shouldn’t we be listening to them? Stan Seymour of 5942 Coleman Road stated he really did not like the changes to the special use permit zoning. This is a consolidation of power only for the Board of Supervisors and it does not leave any room for most citizens to appeal any determination they want. He just thinks it is plain wrong. ORDINANCE 091019-4 AMENDING APPENDIX A (THE ROANOKE COUNTY ZONING ORDINANCE), ARTICLE 1 (GENERAL PROVISIONS), ARTICLE III (DISTRICT REGULATIONS), ARTICLE IV (USE AND DESIGN STANDARDS), ARTICLE V (DEVELOPMENT STANDARDS) OF THE ROANOKE COUNTY CODE WHEREAS, it is proposed that Appendix A (the Roanoke County Zoning Ordinance), Article I (General Provisions), Article III (District Regulations), Article IV (Use and Design Standards), Article V (Development Standards ) of the Roanoke County Code be amended; and WHEREAS, the Planning Commission held a public hearing on the proposed amendments on July 9, 2019, and thereafter recommended approval of the proposed amendments; and WHEREAS, the first reading of this ordinance was held on August 27, 2019, and the second reading and public hearing of this ordinance was held on September 10, 2019. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors: 1. That Appendix A of the Roanoke County Code be amended as follows (articles and sections not set forth below shall remain without amendment): ARTICLE I – GENERAL PROVISIONS SEC. 30-19. SPECIAL USE PERMITS; APPLICABILITY AND PURPOSE. (A) The procedures and standards contained in this section shall apply to all uses specifically permitted as special uses in the district regulations found elsewhere in this ordinance. (B) This category of uses known as special uses is established in recognition that in addition to uses permitted by right, certain uses may, depending upon their scale, design, location, and conditions imposed by the board, be compatible with existing and future uses in a district. The board reserves unto itself the right to issue special use permits. September 10, 2019 343 (C) The review and subsequent approval, conditional approval, or disapproval of a special use permit by the board shall be considered is a legislative act, and shall be governed by the procedures thereof. Sec. 30-19-1. General Standards. (A) The administrator shall not accept a special use permit application for a lot or parcel that does not comply with the minimum requirements contained in article IV, use and design standards, for that use. In such situations, the applicant shall first seek a variance from the board of zoning appeals. If a variance is granted, the administrator shall thereafter accept the special use permit application for the consideration of the commission and board. In considering their recommendations and in making the final decision of whether to grant, deny, or impose conditions on a special use permit, the administrator, planning commission, and the board shall give the following factors reasonable consideration. The applicant should address all of the following in its statement of justification or concept plan if applicable, in addition to any other standards imposed by this ordinance: 1. Whether the proposed use is consistent with the comprehensive plan. 2. The compatibility of the proposed use with other existing or proposed uses in the neighborhood or on adjacent parcels. 3. The location, area, footprint, nature, and height of existing or proposed buildings, structures, walls, and fences on the site and in the neighborhood. 4. The timing and phasing of the proposed development and the duration of the proposed use. 5. Whether the proposed use will contribute to or promote the welfare or convenience of the public. 6. The traffic expected to be generated by the proposed use, the adequacy of access roads and the vehicular and pedestrian circulation elements (both on-site and off-site) of the proposed use, all in relation to the public’s interest in pedestrian and vehicular safety, efficient traffic movement, and access for public safety. September 10, 2019 344 7. Whether the proposed use will be served adequately by essential public facilities and services, including public and private utility facilities. 8. Whether the proposed use will provide desirable employment and enlarge the tax base encouraging economic development activities consistent with the comprehensive plan. 9. Whether the proposed use considers the needs of agriculture, industry, and businesses in future growth. 10. For residential uses, the impact on the affordability of housing in accordance with state law. 11. The proposed days or hours of the operation. 12. The impact of the proposed use on environmentally sensitive land or natural features, wildlife habitat and vegetation, water quality, and air quality. 13. The impact of the proposed use on any topographic or physical, natural, scenic, archaeological, or historic feature of significant importance. 14. Any other matter reasonably related to the public health, safety, and general welfare. In granting a special use permit, the administrator and planning commission may recommend and the board may attach any conditions necessary to ensure that the proposal meets the specific and general standards for the proposed use, as well as the general purpose and intent of this chapter. (B) Where warranted, for the purpose of compliance with the general standards for special uses, such conditions may exceed the specific standards for the use found elsewhere in this ordinance. No special use permit shall be issued except upon a finding of the board that in addition to conformity with any standards set forth in article IV, use and design standards, the proposed special use conforms with the following general standards. These standards shall be met either by the proposal made in the original special use permit application, or by the proposal as modified or amended as part of the review of the application by the commission and the board: 1. The proposal as submitted or modified shall conform to the comprehensive plan of the county, or to specific elements of the plan, and September 10, 2019 345 to official county policies adopted in relation thereto, including the purposes of the zoning ordinance. 2. The proposal as submitted or modified shall have a minimum adverse impact on the surrounding neighborhood or community. Adverse impact shall be evaluated with consideration to items such as, but not limited to, traffic congestion, noise, lights, dust, drainage, water quality, air quality, odor, fumes and vibrations. In considering impacts, due regard shall be given to the timing of the operation, site design, access, screening, or other matters which might be regulated to mitigate adverse impact. (C) The issuance of a special use permit shall not authorize the establishment or extension of any use nor the development, construction, reconstruction, alteration, or moving of any building or structure, but shall merely authorize the preparation, filing, and processing of applications for any permits or approvals which may be required by law, including, but not limited to, a building permit, a certificate of occupancy, site plan and subdivision approval, and a zoning permit, as appropriate. Sec. 30-19-2. Application Requirements. (A) An application for a special use permit may be initiated by: 1. Resolution of the board, or; 2. Motion of the commission, or; 3. Petition of the owner, contract purchaser with the owner's written consent, or the owner's agent, of the property for which a special use permit is requested. (B) The applicant for a special use permit shall provide at the time of application, information and and/or data to demonstrate that the proposed use will be in harmony consistent with the purposes of the specific zoning district in which it will be located. Further, the applicant shall have the responsibility to demonstrate that the proposed use will not have minimum an adverse impact on adjoining neighboring propertyies and the surrounding neighborhood public that exceeds an impact which would be caused by those uses permitted by right in terms of the public health, safety, or general welfare. (C) All applications submitted for special use permits shall include a concept plan showing the nature and extent of the proposed use and development. If the September 10, 2019 346 proposed development is to be constructed in phases, all phases shall be shown at the time of the original application on the concept plan as approved by the board. The applicant shall have the responsibility to show that the proposal meets all of the applicable specific and general standards for the use. (D) The administrator shall establish and maintain the special use permit application materials. At a minimum these materials shall require the submittal of a concept plan. Standards for concept plans are found in a document entitled Land Development Procedures, available in the department of community development. Sec. 30-19-3. Review and Action. (A) The department of community development shall review all special use permit applications submitted. This review shall evaluate the proposal against the comprehensive plan and the specific and general standards for the requested use. The department shall make a report of its findings to the commission. This report shall contain all information pertinent to the evaluation of the request. Upon submission of an application for a special use permit to the administrator, including any application fee, the administrator shall, within ten (10) days, determine whether it is substantially complete. If the application is not substantially complete, then the administrator shall notify the applicant in writing of the materials that must be submitted to complete the application. Nothing herein shall be construed to prohibit the administrator, planning commission, or board from requesting, or the applicant from submitting, such other and further information as may be necessary to analyze the application fully. (B) The commission shall review and make recommendations to the board concerning the approval or disapproval of any special use permit. No such recommendation shall be made until after a public hearing is held in accordance with section 15.2-2204 of the Code of Virginia, as amended. Posting of the property shall be in accord with section 30-14-3 of this ordinance. The commission shall base its recommendation upon the review of the submitted application materials, the specific and general criteria for the special use, public comment received at the hearing, and the information and evaluation of the department of community development. In making a recommendation to the board, the commission may recommend any conditions necessary to insure that the proposal meets the specific and general standards for the proposed use. Any such conditions shall be related to the design, scale, use, or operation of the proposed special use. Where warranted, for the purpose of compliance with the general standards for special uses, such conditions may exceed the specific standards for the use found elsewhere in this ordinance. The administrator shall September 10, 2019 347 transmit the application to the planning commission, along with a staff report analyzing and making a recommendation on the application. The planning commission shall hold a public hearing and make a recommendation on the application, including recommendations of such changes and conditions as it might deem appropriate, not later than one hundred (100) days following its next meeting following submission of a complete application to the administrator, unless such time period is extended by written agreement between the applicant and the planning commission. (C) The board may grant or deny any applicant a special use permit after notice is given and a public hearing is held in accordance with section 15.2-2204 of the Code of Virginia, as amended. No action on any special use permit shall be taken until the board has received the recommendation of the planning commission. The planning commission shall transmit its recommendation to the board of supervisors. The administrator may revise any staff report previously submitted to the planning commission and make a recommendation to the board. The board shall hold a public hearing and make a final decision on the application, including making appropriate changes to the application and imposition of conditions thereon, not later than twelve (12) months following submission of a complete application to the administrator, unless such time period is extended by written agreement of the applicant. In granting a special use permit, the board may attach any conditions necessary to insure that the proposal meets the specific and general standards for the proposed use. Any such conditions shall be related to the: (1) Design, (2) Scale, (3) Use, or (4) Operation of the proposed special use. Where warranted, for the purpose of compliance with the general standards for special uses, such conditions may exceed the specific standards for the use found elsewhere in this ordinance. Sec. 30-19-4. Time Limitations. (A) Within ninety (90) days from the date that the proposed special use permit application is referred to the commission, unless a longer period shall have been established by mutual agreement between the board and the commission in a September 10, 2019 348 particular case, the commission shall review the proposed application and report its findings and recommendation to the board along with any appropriate explanatory materials. Failure of the commission to report to the board within ninety (90) days shall be deemed a recommendation of approval. If the commission does not report within ninety (90) days, the board may act on the application without the recommendation of the commission. (B) The board shall hold a public hearing and approve or deny any special use permit application within twelve (12) months after receiving the commission's recommendation. Failure to act on any permit within this twelve-month period shall be deemed denial of the permit. (CA) A special use permit application may be put on hold upon written request of the applicant at any time. This hold shall not exceed six (6) months. The applicant shall make a written request to the zoning administrator to reactivate the special use permit application. Should the application not be reactivated, it shall be considered withdrawn and subject to the requirements of (F) below. (DB) Any special use permit granted shall be null and void two (2) years after approval by the board if the use or development authorized by the permit is not commenced to a degree that, in the opinion of the administrator, clearly establishes the intent to utilize the granted special use permit in a period of time deemed reasonable for the type and scope of improvements involved. (EC) Special uses which are approved by the board shall run with the land, except that 1. Activities or uses approved by a special use permit which are discontinued for a period of more than two (2) consecutive years shall not be reestablished on the same property unless a new special use permit is issued in accord with this ordinance. 2. A special use permit shall be void, if at the time of the commencement of the authorized use, activity, or structure, the site for which the permit has been granted contains other uses or activities not in place at the time of the issuance of the special use permit. (FD) If any special use permit application is withdrawn at the request of the applicant subsequent to the commission's recommendation on the permit, or if the board denies any application submitted for its review, the county shall not consider any application for the same special use, on the same property, within one year of the permit withdrawal or the board's action. September 10, 2019 349 ARTICLE III – DISTRICT REGULATIONS SEC. 30-32. AG-3 AGRICULTURAL/RURAL PRESERVE DISTRICT. Sec. 30-32-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 4. Commercial Uses Bed and Breakfast * Kennel, Commercial * SEC. 30-34. AR AGRICULTURAL/RESIDENTIAL DISTRICT. Sec. 30-34-2. Permitted Uses. (B) The following uses are allowed only by special use permit pursuant to section 30- 19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 3. Commercial Uses Special Events Facility * ARTICLE IV – USE AND DESIGN STANDARDS SEC. 30-83. CIVIC USES. Sec. 30-83-0.5. Camps. (A) General standards: 5. One year-round residence, including a manufactured home or recreational vehicle, may be constructed/installed as a caretaker’s home or residence in addition to other facilities on the property. September 10, 2019 350 Sec. 30-83-8. Public Parks and Recreational Areas. (A) General standards: 2. Year-round residence(s), including a manufactured home or recreational vehicle, may be constructed/installed as a caretaker’s home or residence in addition to other facilities on the property. SEC. 30-85. COMMERCIAL USES. Sec. 30-85-9. Campground. (A) General standards in the AG-3 and AG-1 districts: 6. One year-round residence, including a manufactured home or recreational vehicle, established pursuant to this ordinance, may be located constructed/installed in a campground as a caretaker's home or residence. Sec. 30-85-24.6. Special Events Facility. (B) Additional standards in the AR District: 1. The minimum acreage for a special events facility shall be 10 acres. ARTICLE V – DEVELOPMENT STANDARDS SEC. 30-92. SCREENING, LANDSCAPING, AND BUFFER YARDS. Sec. 30-92-6. Applicability of Regulations and Requirements. (A) Screening, landscaping and buffer yards. 1. Requirements of screening, landscaping and buffer yards between zoning districts shall be determined by using the following charts. See the buffer yard illustrations in the Roanoke County Design Handbook for more detail. 2. The zoning administrator shall have final review of all buffer yards and will determine whether more screening is necessary based on site specific information such as terrain. September 10, 2019 351 3. If the buffer yard area is smaller than the typical buffer yard section denoted in the following illustrations, the landscaping required shall equal a proportion of the typical buffer yard landscaping. Where a fraction is calculated, the number shall be rounded up to the next whole number. Adjoining Site Zoning Zoning R-3 R-4 C-1 C-2 I-1 I-2 AG-3 D D D D D E AG-1 D D D D D E AR B B B or C B or C D E AV A A A A D E R-1 A A B C D E R-2 A A B C D E R-3 B B B D E R-4 A B D E PRD D E NC B C C-1 B C C-2 B B 2. That this ordinance shall be in full force and effect immediately. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, Radford, Peters, North NAYS: None IN RE: CONSENT AGENDA RESOLUTION 091019-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: September 10, 2019 352 That the certain section of the agenda of the Board of Supervisors for September 10, 2019, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Confirmation of appointment to the Roanoke County Economic Development Authority (EDA) (District) 2. Resolution expressing the appreciation of the Board of Supervisors or Roanoke County to David R. Holladay, Planning Administrator, upon his retirement after twenty-four (24) years of service 3. Request approving the donation of a surplus vehicle to the Regional Center for Animal Care and Protection 4. Request to approve the Board of Supervisors budget development calendar for fiscal year 2020-2021 5. Request to accept and appropriate grand funds in the amount of $3,000 from the Virginia Department of Game and Inland Fisheries (VDGIF) to retrofit current trash containers to make them bear resistant On motion of Supervisor North to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, Radford, Peters, North NAYS: None A-091019-5.a RESOLUTION 091019-5.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DAVID R. HOLLADAY, PLANNING ADMINISTRATOR, UPON HIS RETIREMENT AFTER MORE THAN TWENTY-FOUR (24) YEARS OF SERVICE WHEREAS, David R. Holladay was employed by Roanoke County on January 4, 1991; and WHEREAS, Mr. Holladay retired on September 1, 2019, after twenty-four (24) years and eight (8) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, throughout Mr. Holladay’s tenure with Roanoke County, he served as Associate Planner, Planner, Planner III, Senior Planner, Interim Zoning Administrator and Planning Administrator; and WHEREAS, Mr. Holladay, through his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and September 10, 2019 353 WHEREAS, Mr. Holladay was involved in various zoning and development issues including processing rezoning, special use permit, variance and administrative appeal applications, developing a steep slope ordinance, overseeing code and zoning enforcement, providing zoning interpretations and reviewing development plans; and WHEREAS, Mr. Holladay assisted in the development of many long-range planning studies for the County including the 1998 and 2005 Community Plans, Route 220 Corridor Study, Mount Pleasant Community Plan, Hollins Area Plan, Route 221 Area Plan, Vinton Area Corridors Plan, Glenvar Community Plan, Route 419 Town Center Plan, Hollins Center Plan and Oak Grove Center Plan; and WHEREAS, Mr. Holladay played an integral role in the planning, design, funding, programming and implementation of many transportation projects including the Plantation Road Bicycle, Pedestrian, and Streetscape Project and the Diverging Diamond Interchange at Route 220 and Route 419; and WHEREAS, Mr. Holladay served on several regional planning agencies including the Regional Bicycle/Pedestrian Committee, the Regional Blueways Committee and the Transportation Technical Committee of the Roanoke Regional Transportation Planning Organization, where he served as Chairman from 2015 to 2017; and WHEREAS, Mr. Holladay supervised, developed and mentored many planning staff members over the years; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DAVID R. HOLLADAY for more than twenty-four (24) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor North to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, Radford, Peters, North NAYS: None A-091019-5.c A-091019-5.d A-091019-5.e September 10, 2019 354 IN RE: REPORTS Supervisor Peters moved to receive and file the following reports. The motion was seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Assaid, Hooker, Radford, Peters, North NAYS: None 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Statement of Treasurer’s Accountability per Investment and Portfolio Policy as of July 31, 2019 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Peters stated that he would like to remind everybody that th tomorrow is September 11 and the State of Virginia General Assembly did declare tomorrow First Responders Day in Virginia. We are thankful for our first responders and th what they do every day, but a lot of us think back to September 11 and what took place that day and there is one group of people we always forget about, the dispatchers that were behind the scenes who were probably struggling with that day as much as the first responders were. We thank everybody who is a part of our first response team. He appreciates everything they do. Supervisor Assaid stated he was going to ask that this Board proceed with a change to Section 30-82-3, Home Occupations Type I and II of the Zoning Ordinance to no longer prohibit the sale of firearms as a home occupation. The purpose of the amendment is to bring the County Code into compliance with Section 15.2-915 of the Code of Virginia. This proposed amendment must be brought before the Planning Commission for consideration and public hearing prior to being heard by this Board, so he would ask that this Board request that be moved forward. Also, he is going to ask this Board to consider reducing the concealed handgun permit fees from $50 to $25 for Virginia applicants and keep the fee at $50 for non-resident applicants since they are required to be fingerprinted. As part of the request, the changes would not go into effect until July 1, 2020, so not to effect the current projected revenues from that permitting. Chairman North then asked Mr. Lubeck to comment on the requests made by Supervisor Assaid. Mr. Peter stated with regard to the first request, Mr. Assaid has referenced a proposed amendment to Section 30-82-3, which is one of the sections we had originally proposed to include in what we had termed code cleanup for today. It was originally understood that this provision, which is part of our zoning ordinance that relates to home occupations, Type I and II, which states as Mr. Assaid perfectly stated at present the sale of firearms as a home occupation is prohibited. It was understood September 10, 2019 355 that this prohibition on firearms out of homes was also in conflict with the Code Section that he referenced earlier today, 15.2-9.15, which prohibits localities from regulating the sale or transfer of firearms. Somewhat recently, there has been an opinion issued by our Attorney General that opined that the localities authority to zone through its zoning ordinance is not effected by the prohibition in 15.2-9.15. From that we understood it was safe for the present to continue to not repeal it and keep it as it is. If there is further direction from Courts, again an Attorney General’s opinion is just that, an opinion. It does not change the law, but we believe at this time there is a good faith basis to keep what we have, but certainly, if it is the pleasure of the Board that we proceed with such amendment we will surely do so. He will await direction of the Board on that matter. Chairman North asked Supervisor Assaid if he asked for consideration on it, you did not ask for it to be given to the Planning Commission or did you? Supervisor Assaid stated he would yes. Chairman North reiterated that he would like for it go back to the Planning Commission. Does the Board have an opinion on this? Any objections to this going back to the Planning Commission? There were no objections. Chairman North stated we would honor Supervisor Assaid’s request for this to go back to the Planning Commission. Supervisor Assaid then thanked the Chairman. Mr. Lubeck asked if the Board was inclined to vote on that matter and would leave it in the Board’s discretion. Chairman North stated there was not vote; it is the Board’s consensus for us to do that. Chairman North then stated with regard to the second part and handgun fees and Mr. Assaid talked about leaving the non-resident $50 and what was the number for residents with Supervisor Assaid stated $25 for in-State. Chairman North reiterated it would be taking it down from $50 to $25 with Supervisor Assaid responding in the affirmative. Supervisor Peters asked Supervisor Assaid to verify why that is the case, once again. Supervisor Assaid stated it was fingerprinting; there is no fingerprinting requirement for residents of Virginia, just non-residents and that is where the $25 comes into effect. Chairman North asked if the Board had any thoughts on that request. Supervisor Assaid stated it would not go into effect until July 1, 2020. Mr. O’Donnell stated what he thinks would happen if the Board wanted that to go forward, we would adjust the fee compendium in next year’s budget to make it accurate and then you would vote on that as part of the budget. Supervisor Assaid stated he would not be here next year, so he would like to see it done now so that you will have that correction during the budget cycle. Mr. O’Donnell stated he was just saying how it would be enacted. Chairman North stated that is certainly one alternative, but Supervisor Assaid has made a request that is more specific to that. Chairman North then asked September 10, 2019 356 Mr. Lubeck if this would be taken under advisement and put on the agenda for the next Board meeting. Mr. Lubeck responded it certainly can. Supervisor North then asked Supervisor Assaid if that would be satisfactory with Supervisor Assaid responding in the affirmative. Chairman North then requested the Clerk put the item on the agenda under the guise of Mr. Lubeck for clarity. Ms. Jacks responded in the affirmative. At 3:45 p.m., Chairman North then recessed the meeting to the fourth floor for work session IN RE: WORK SESSIONS 1. Work session to review with the Board of Supervisors the status of the County of Roanoke's Capital Improvement Program (CIP) projects (Laurie Gearheart, Director of Finance and Management Services) Daniel R. O’Donnell, County Administrator provided overview. Staff included Doug Blount, Director of Parks, Recreation and Tourism; Rob Light, Director of General Services; Laurie Gearheart, Director of Finance and Management Services; Meredith Thompson, Budget Manager; Richard Caywood, Assistant County Administrator; Rebecca Owens, Assistant County Administrator. Ms. Thompson started the PowerPoint presentation by discussing closed out projects, capital maintenance and fleet replacement program. Supervisor Assaid asked what staff did with the old radios. Rodney Thompson, Communications Coordinator responded that some were being refurbished for schools and for public works, general services. Supervisor Assaid asked if the ones that were refurbished for the schools were given to the schools. Mr. Thompson responded in the affirmative. Ms. Thompson advised the reason the radios were replaced is they are no longer supported by the vendor. Supervisor North asked what the schools were doing with them. Chief Steve Simon advised they are utilizing them for security reasons so they can have real- time acknowledgment with Fire, Rescue and the Sheriff’s office (public safety purposes.) Supervisor North asked how many did each school receive with Mr. Thompson advised one per school. In two years they are going to replace their whole fleet with new radios. Supervisor Radford inquired regarding the replacement generator was it new or a replacement. Mr. Light advised it replaced the fire-flow generator. Supervisor Radford asked what did they do with the old generator with Mr. Light responded they traded it in as it was part of the request for proposal. Supervisor Peters asked with regard to the library security cameras, are they only seen on site or at the E911 Center with Mr. Light responding only onsite. September 10, 2019 357 Supervisor Assaid stated about three years ago when we were over at the Jail and they had hard drives or whatever was in bad shape. Did they ever get replaced? Sheriff Eric Orange stated they are currently being worked on. Ms. Thompson then reviewed projects that are active. Supervisor Peters inquired about the vests. Chief Simon responded they would be used per shift. They have applied for three different grants and their goal is for every fire truck, minimum three (3) and ambulances (2). Mr. Caywood went through the Transportation projects and Community Services capital projects. Supervisor North asked staff to add another column with start date. Supervisor Radford asked if the Explore Park project includes bike trails with Mr. Blount responding in the affirmative for next spring. Supervisor North commented that Ballast Point is closing their restaurant; maybe staff need to take the temperature of Twin Peaks. Mr. Blount advised he had spoken with them today and project is going well. Ms. Thompson outlined the Internal Services Capital Projects. Supervisor Radford inquired about the roof at the Bent Mountain Community Center and if the work could be fast tracked as it is still leaking. Supervisor Assaid inquired if the $600,000 (Dynamics upgrade) included the schools. Ms. Owens advised it was the full cost of the project, but the schools share in the cost at 50%. Ms. Thompson reviewed the Capital Maintenance Programs and noted staff has reduced the funding for the programs in the current fiscal year and over the past two years. Supervisor Assaid inquired if we are taking money out of the CIP and putting it into the CMP to fund projects? Ms. Thompson responded no, but the funding has been reduced for the past few years. Mr. Light reviewed the Capital Maintenance Program. He indicated allocations have been managed well. Mr. Bount reviewed the Parks, Recreation and Tourism projects. Mr. Light reviewed the Fleet Replacement Program. The work session was held from 3:59 p.m. until 4:53 p.m. 358 September 10, 2019 IN RE: ADJOURNMENT Chairman North adjourned the meeting at 4:53 p.m. to a Joint Meeting of Local Elected Officials of the Roanoke and River Valley to be held at the Virginia Tech Carilion Building located at 2 Riverside Circle, Room M03 on September 12, 2019 at 6:00 p. • P • -d by: SApproved by: 10 4 ��, A41114" / dc- ' / A D- •orah C. J.iir P it C. North Chief Deputy ' -rk to the Board Chairman