HomeMy WebLinkAbout9/10/2019 - Regular
September 10, 2019
331
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of September 2019. Audio and video
recordings of this meeting will be held on file for a minimum of five (5) years in the office
of the Clerk to the Board of Supervisors.
IN RE: OPENING CEREMONIES
Before the meeting was called to order, a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
IN RE: CALL TO ORDER
Chairman North called the meeting to order at 3:01 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman Phil C. North; Supervisors George G. Assaid,
Martha B. Hooker, David F. Radford and P. Jason Peters
MEMBERS ABSENT: None
STAFF PRESENT: Daniel R. O’Donnell, County Administrator; Richard
Caywood, Assistant County Administrator; Rebecca Owens,
Assistant County Administrator; Peter Lubeck, Acting County
Attorney; Amy Whittaker, Public Information Officer and
Deborah C. Jacks, Chief Deputy Clerk to the Board
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition of Roanoke County’s Chief of Police Howard Hall and
Assistant Chief of Police Jimmy Chapman for being inducted into
the Evidence Based Policing Hall of Fame at the George Mason
University’s Center for Evidence Based Crime Policy (Richard
Caywood, Assistant County Administrator)
Recognition was given.
September 10, 2019
332
IN RE: FIRST READING OF ORDINANCES
1. Ordinances amending the Roanoke County Code:
(a) Ordinance amending Chapter 9 (Fire prevention), Article 3 (Virginia
Statewide Fire Prevention Code, Section 9-21 (Amendments) of the
Roanoke County Code
Mr. Peter Lubeck, Acting County Attorney, reviewed the request to amend
the Code. In attendance with Mr. Lubeck was Chief Steve Simon, and Brian Simmons,
Fire Marshall. There was no discussion.
Supervisor Peters’ motion to approve the first reading and set the public
hearing and second reading for September 24, 2019, was seconded by Supervisor
Hooker and approved by the following vote:
AYES: Supervisor Assaid, Hooker, Radford, Peters, North
NAYS: None
(b) Ordinance amending Chapter 13 (Offenses-Miscellaneous), Article
I (In General) of the Roanoke County Code
Mr. Lubeck reviewed the request to amend the Code. In attendance with
Mr. Lubeck was Chief Howard B. Hall. There was no discussion.
Supervisor Assaid stated that although he does not have any specific
concerns about the proposed code amendments, he does not agree that the repeal of
the entire ordinance should be done under the guise of code cleanup when the
revisions are not dictated by the Code of Virginia. For this reason, he will be voting no.
Supervisor North’s motion to approve the first reading and set the public
hearing and second reading for September 24, 2019, was seconded by Supervisor
Radford and approved by the following vote:
AYES: Supervisor Hooker, Radford, North
NAYS: Supervisors Assaid, Peters
(c) Ordinance amending Chapter 14 (Parades), Article I (In General)
Section 14-7 (Carrying of Dangerous Weapons by Participants) of
the Roanoke County Code
Mr. Lubeck reviewed the request to amend the Code. In attendance with
Mr. Lubeck was Chief Howard B. Hall. There was no discussion.
September 10, 2019
333
Supervisor Peters’ motion to approve the first reading and set the public
hearing and second reading for September 24, 2019, was seconded by Supervisor
Radford and approved by the following vote:
AYES: Supervisor Assaid, Hooker, Radford, Peters, North
NAYS: None
(d) Ordinance amending Chapter 20 (Solid Waste), Article I (In
General), Section 20-1 (Definition) of the Roanoke County Code
(Peter Lubeck, Acting County Attorney; Richard L. Caywood,
Assistant County Administrator)
Mr. Lubeck reviewed the request to amend the Code. There was no
discussion.
Supervisor Radford’s motion to approve the first reading and set the public
hearing and second reading for September 24, 2019, was seconded by Supervisor
Hooker and approved by the following vote:
AYES: Supervisor Assaid, Hooker, Radford, Peters, North
NAYS: None
IN RE: SECOND READING OF ORDINANCES
1. Ordinance appropriating funds in the amount of $46,801 from the
Commonwealth of Virginia Compensation Board for the County of
Roanoke Commonwealth's Attorney and adding a new Senior
Assistant Commonwealth's Attorney position to the County's
Classification and Pay Plan (Rebecca Owens, Assistant County
Administrator; Aaron Lavinder, Chief Assistant Commonwealth
Attorney)
Mr. Lavinder advised there were no changes since the first reading. There
was no discussion.
ORDINANCE 091019-1 APPROPRIATING FUNDS IN THE
AMOUNT OF $46,801 FROM THE COMMONWEALTH OF
VIRGINIA COMPENSATION BOARD TO THE COUNTY OF
ROANOKE COMMONWEALTH’S ATTORNEY AND ADD A NEW
SENIOR ASSISTANT COMMONWEALTH’S ATTORNEY
POSITION TO THE COUNTY’S CLASSIFICATION AND PAY
PLAN
September 10, 2019
334
WHEREAS, the Commonwealth of Virginia seeks to increase staffing in
Commonwealth’s Attorneys’ offices throughout Virginia; and
WHEREAS, the Commonwealth of Virginia Compensation Board has approved
and awarded funding in the amount of $62,401 to the County of Roanoke
Commonwealth’s Attorney; and
WHEREAS, the amount awarded will be prorated to the start date of the new
position, which should be October 1, 2019; and
WHEREAS, the appropriation of these funds from the Commonwealth of Virginia
was not included in the County’s fiscal year 2019-2020 approved budget ordinance; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance before they are expended; and
WHEREAS, the first reading of this ordinance was held on August 27, 2019, and
the second reading of this ordinance was held on September 10, 2019.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $46,801 is hereby appropriated from revenue received
from the Commonwealth of Virginia Compensation Board.
2. A full-time Senior Assistant Commonwealth’s Attorney position will be
added to the County of Roanoke Classification and Pay Plan.
3. This ordinance shall take effect on September 10, 2019.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
2. Ordinance of the Board of Supervisors of the County of Roanoke,
Virginia approving the lease financing of various capital projects
for the County and authorizing the leasing of certain County-
owned property, the execution and delivery of a prime lease and a
local lease acquisition agreement and finance lease and other
related actions (Laurie Gearheart, Director of Finance and
Management Services)
Ms. Gearheart advised there were no changes since the first reading.
There was no discussion.
ORDINANCE 091019-2 OF THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE
LEASE FINANCING OF VARIOUS CAPITAL PROJECTS FOR
THE COUNTY AND AUTHORIZING THE LEASING OF CERTAIN
COUNTY-OWNED PROPERTY, THE EXECUTION AND
September 10, 2019
335
DELIVERY OF A PRIME LEASE AND A LOCAL LEASE
ACQUISITION AGREEMENT AND FINANCING LEASE, AND
OTHER RELATED ACTIONS
WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke,
Virginia (the "County"), intends to finance all or a portion of the costs (or to reimburse
the County for payment of such costs) of various capital improvements, including the
acquisition, construction, designing, equipping, replacing or renovating of the County's
Public Service Center and the costs of acquiring certain land, including capitalized
interest for all or a portion of the construction period and closing costs (collectively, the
"Projects");
WHEREAS, the Board has determined that it is in the best interest of the County
to enter into a lease arrangement in order to obtain funds to finance the Projects;
WHEREAS, the Board is authorized, pursuant to Section 15.2-1800 of the Code
of Virginia of 1950, as amended, to lease any improved or unimproved real estate held
by the County;
WHEREAS, the first reading of this ordinance was held on August 27, 2019 and
the second reading was held on September 10, 2019;
WHEREAS, Virginia Resources Authority ("VRA") intends to issue its
Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing
Program), Series 2019C (the "VRA Bonds"), and to provide a portion of the proceeds to
the County to finance the Projects pursuant to the terms of a Local Lease Acquisition
Agreement and Financing Lease (the "Financing Lease"), between the County and
VRA;
WHEREAS, the County will enter into a Prime Lease (the "Prime Lease") with
VRA whereby the County will lease certain real estate selected by the County
Administrator (expected to be the County's Social Services building located at 220 E.
Main Street and the County's cold storage facilities) (the "Real Estate") and the
associated improvements and property located thereon (the "Improvements") to VRA;
WHEREAS, the County will enter into the Financing Lease with VRA pursuant to
which VRA will lease the Real Estate and the Improvements back to the County and the
County will make rental payments corresponding in amount and timing to the debt
service on the portion of the VRA Bonds issued to finance the Projects (the "Rental
Payments");
WHEREAS, pursuant to the Financing Lease the County will undertake and
complete the Projects;
WHEREAS, the County intends to pay the Rental Payments out of appropriations
from the County's General Fund;
WHEREAS, the Financing Lease shall indicate that approximately $10,000,000
(or such other amount as requested by the County and approved by VRA prior to the
pricing of the VRA Bonds) is the amount of proceeds requested (the "Proceeds
Requested") from VRA;
September 10, 2019
336
WHEREAS, VRA's objective is to pay the County an amount which, in VRA's
judgment, reflects the market value of the Rental Payments under the Financing Lease
(the "VRA Purchase Price Objective"), taking consideration of such factors as the
purchase price to be received by VRA for the VRA Bonds, the issuance costs of the
VRA Bonds (consisting of the underwriters' discount and other costs incurred by VRA
(collectively, the "VRA Costs")) and other market conditions relating to the sale of the
VRA Bonds;
WHEREAS, such factors may result in the County receiving an amount other
than the par amount of the aggregate principal components of the Rental Payments
under the Financing Lease and consequently (i) the aggregate principal components of
the Rental Payments under the Financing Lease may be greater than the Proceeds
Requested in order to receive an amount of proceeds that is substantially equal to the
Proceeds Requested, or (ii) if the maximum authorized aggregate principal components
of the Rental Payments under the Financing Lease set forth in paragraph 4 of this
Ordinance does not exceed the Proceeds Requested by at least the amount of the VRA
Costs and any original issue discount, the amount to be paid to the County, given the
VRA Purchase Price Objective and market conditions, will be less than the Proceeds
Requested; and
WHEREAS, the Prime Lease and the Financing Lease are referred to herein as
the "Documents." Copies of the Documents are on file with the County Administrator.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA:
1. Approval of Lease-Leaseback Arrangement. The lease-leaseback
arrangement with VRA to accomplish the financing of the Projects is hereby approved.
The County Administrator is authorized to determine the Real Estate and
Improvements, as may be required by VRA, to be subject to the lease-leaseback
arrangement.
2. Approval of Prime Lease. The leasing of the Real Estate and the
Improvements by the County, as lessor, to VRA, as lessee, pursuant to the terms of the
Prime Lease is hereby approved.
3. Approval of the Financing Lease. The leasing of the Real Estate and the
Improvements by VRA, as lessor, to the County, as lessee, pursuant to the terms of the
Financing Lease is hereby approved.
4. Approval of the Terms of the Rental Payments. The Rental Payments set
forth in the Financing Lease shall be composed of principal and interest components
reflecting an original aggregate principal amount not to exceed $10,000,000, a true
interest cost not to exceed 5.00% per annum (taking into account any original issue
discount or premium) and a term ending no later than June 30, 2041.
It is determined to be in the best interest of the County to accept the offer of VRA
to enter into the Financing Lease with the County for an amount determined by VRA to
be fair, subject to the conditions set forth in this Ordinance, which Financing Lease shall
be executed by the Chairman of the Board (the "Chairman") and the County
September 10, 2019
337
Administrator, or either of them. Given the VRA Purchase Price Objective and market
conditions, it may become necessary to enter into the Financing Lease with aggregate
principal components of the Rental Payments greater than the Proceeds Requested. If
the limitation on the maximum aggregate principal components of Rental Payments on
the Financing Lease set forth in this paragraph 4 restricts VRA's ability to generate the
Proceeds Requested, taking into account the VRA Costs, the VRA Purchase Price
Objective and market conditions, the County Administrator is authorized to accept a
purchase price for the Bond at an amount less than the Proceeds Requested.
The Financing Lease, in substantially the form presented to this meeting, is
hereby approved, with such completions, omissions, insertions and changes not
inconsistent with this Ordinance as may be approved by the Chairman or the County
Administrator. The Chairman and the County Administrator, either of whom may act are
hereby authorized and directed to enter into the Financing Lease.
The actions of the Chairman and the County Administrator in accepting the final
terms of the Rental Payments shall be conclusive, and no further action shall be
necessary on the part of the Board.
5. Other Payments under Financing Lease. The County agrees to pay all
amounts required by the Financing Lease, including any amounts required by Section
5.1(b) of the Financing Lease, including the "Supplemental Interest," as provided in
such section.
6. Execution and Recordation of Documents. The Chairman and the County
Administrator, either of whom may act, are authorized and directed to execute the
Documents and deliver them to the other parties thereto. The Chairman and the County
Administrator, either of whom may act, are further authorized to cause the Documents,
to be recorded in the Clerk's Office of the Circuit Court of Roanoke County.
7. Form of Documents. The Documents shall be in substantially the forms
on file with the County Administrator, which are hereby approved with such completions,
omissions, insertions and changes as may be approved by the Chairman and the
County Administrator, either of whom may act, with the execution and delivery of the
Documents by the Chairman and/or the County Administrator constituting conclusive
evidence of the approval of any such completions, omissions, insertions, and changes.
8. Essentiality of the Projects and Real Estate. The Projects, the Real Estate
and the Improvements are hereby declared to be essential to the efficient operation of
the County, and the County anticipates that the Projects, the Real Estate and the
Improvements will continue to be essential to the operation of the County during the
term of the Financing Lease.
9. Annual Budget. While recognizing that it is not empowered to make any
binding commitment to make Rental Payments and any other payments required under
the Financing Lease beyond the current fiscal year, the Board hereby states its intent to
make annual appropriations for future fiscal years in amounts sufficient to make all such
payments and hereby recommends that future Boards do likewise during the term of the
Financing Lease. The Board directs the County Administrator, or such other officer who
September 10, 2019
338
may be charged with the responsibility for preparing the County's annual budget, to
include in the budget request for each fiscal year during the term of the Financing Lease
an amount sufficient to pay the Rental Payments and all other payments coming due
under the Financing Lease during such fiscal year. If at any time during any fiscal year
of the County throughout the term of the Financing Lease, the amount appropriated in
the County's annual budget in any such fiscal year is insufficient to pay when due the
Rental Payments and any other payments required under the Financing Lease, the
Board directs the County Administrator, or such other officer who may be charged with
the responsibility for preparing the County's annual budget, to submit to the Board at the
next scheduled meeting, or as promptly as practicable but in any event within 45 days, a
request for a supplemental appropriation sufficient to cover the deficit.
10. Rental Payments Subject to Appropriation. The County's obligation to
make the Rental Payments and all other payments pursuant to the Financing Lease is
hereby specifically stated to be subject to annual appropriation therefor by the Board,
and nothing in this Ordinance or the Documents shall constitute a pledge of the full faith
and credit nor taxing power of the County or compel the Board to make any such
appropriation.
11. Disclosure Documents. The County authorizes and consents to the
inclusion of information with respect to the County to be contained in VRA's Preliminary
Official Statement and VRA's Official Statement in final form, both to be prepared in
connection with the sale of the VRA Bonds. If appropriate, such disclosure documents
shall be distributed in such manner and at such times as VRA shall determine. The
County Administrator is authorized and directed to take whatever actions are necessary
and/or appropriate to aid VRA in ensuring compliance with Securities and Exchange
Commission Rule 15c2-12.
12. Tax Documents. The County Administrator and the Director of Finance,
either of whom may act, is authorized to execute a Nonarbitrage Certificate and Tax
Compliance Agreement and/or any related document (the "Tax Documents") setting
forth the expected use and investment of the proceeds of the VRA Bonds to be received
pursuant to the Documents and containing such covenants as may be necessary in
order for the County and/or VRA to comply with the provisions of the Internal Revenue
Code of 1986, as amended (the "Tax Code"), with respect to the VRA Bonds and the
Documents including the provisions of Section 148 of the Tax Code and applicable
regulations relating to "arbitrage bonds." The County covenants that the proceeds of
the VRA Bonds to be received pursuant to the Documents will be invested and
expended as set forth in the Tax Documents, to be delivered simultaneously with the
issuance and delivery of the Financing Lease and that the County shall comply with the
other covenants and representations contained therein.
13. Other Actions. All other actions of the officers of the County in conformity
with the purpose and intent of this Ordinance are hereby approved and confirmed. The
officers of the County are hereby authorized and directed to execute and deliver all
September 10, 2019
339
certificates and instruments and to take all such further action as may be considered
necessary or desirable in connection with the execution and delivery of the Documents.
14. SNAP Investment Authorization. The County has heretofore received and
reviewed the Information Statement (the "Information Statement") describing the State
Non-Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Contract
Creating the State Non-Arbitrage Program Pool I (the "Contract"), and the County has
determined to authorize the Director of Finance to utilize SNAP in connection with the
investment of the proceeds of the lease-leaseback transaction if the Director of Finance
determines that the utilization of SNAP is in the best interest of the County. The Board
acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and
shall not be, in any way liable to the County in connection with SNAP, except as
otherwise provided in the contract creating the investment program pool.
15. Effective Date. This Ordinance shall take effect immediately.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Hooker, Radford, Peters, North
NAYS: Supervisor Assaid
3. Ordinance dissolving lease agreement with Reba Farm Inn, LLC
to provide equestrian services at Explore Park (Doug Blount,
Director of Parks, Recreation and Tourism)
Mr. Blount advised there were no changes since the first reading. There
was no discussion.
ORDINANCE 091019-3 DISSOLVING A LEASE WITH REBA
FARM, LLC TO PROVIDE EQUESTRIAN SERVICES IN
EXPLORE PARK
WHEREAS, the County is the Lessee of a ninety-nine year lease for Explore
Park, property owned by the Virginia Recreational Facilities Authority (“VRFA”), a
political subdivision of the Commonwealth of Virginia; and
WHEREAS, the Roanoke County Department of Parks, Recreation & Tourism
(“PRT”) has devised a master plan (“Adventure Plan”) for the land leased by the County
in Explore Park to achieve the purpose of the County / VRFA Lease; and
WHEREAS, the County has solicited and negotiated contracts with various
vendors for ground leases and event contracts to implement the Adventure Plan; and
WHEREAS, Reba Farm LLC (“Reba Farm”), was the responsive bidder for the
County’s RFP for, among other things, providing equestrian services for visitors to
Explore Park; and
WHEREAS, the County entered into a lease with Reba Farm; and
September 10, 2019
340
WHEREAS, due to various market factors, Reba Farm avers that it is in their best
interests to focus on other core parts of its business; and
WHEREAS, Roanoke County can use the site leased to Reba Farm for other
recreational uses consistent with the Adventure Plan.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of
Roanoke County, the County is authorized to acquire property, including the lease of
real estate; and,
2. That pursuant to the provisions of Section 18.04 of the Charter of
Roanoke County, the acquisition of any interest in real estate shall be accomplished by
ordinance, the first reading of this ordinance was held on August 27, 2019, and the
second reading of this ordinance was held on September 10, 2019.
3. That the current Lease Agreement (“Agreement”) with Reba Farm for
certain parcels of land in Explore Park is hereby dissolved.
4. That the lease term shall end September 11, 2019.
5. That the dissolution of this Lease Agreement shall in no way affect the
County’s other on-going business agreements with Reba Farm to provide equestrian
services to other PRT clients.
6. That the County Administrator, or an Assistant County Administrator, is
authorized to execute such documents and take such actions on behalf of the Board of
Supervisors in this matter as are necessary to accomplish the dissolution of this Lease
Agreement, all of which shall be approved as to form by the County Attorney.
8. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. Ordinance amending Appendix A (the Roanoke County Zoning
Ordinance), Article I (General Provisions), Article III (District
Regulations), Article IV (Use and Design Standards), and Article V
(Development Standards) of the Roanoke County Code (Philip
Thompson, Acting Director of Planning)
Mr. Thompson advised there were no changes since the first reading.
There was no discussion.
September 10, 2019
341
Chairman North opened the public hearing with the following citizens to
speak:
William Skaff of 4815 Farmington Place Court respectfully asked that the
Board not approve the proposed amendment to the screening, landscaping and buffer
yards ordinance.
The Roanoke County Comprehensive Plan contains 12 Community
Planning Area development policies formulated at neighborhood council meetings.
Fully 10 Community Planning Areas specify landscaping as a requirement
for new development. Eight want open space, some mentioning greenways. Seven
want the preservation of existing natural vegetation, some noting trees in particular. And
three mention buffers explicitly. What better way to preserve non-built open space,
green areas, and existing natural vegetation, especially trees, than through the
landscaping that buffers provide?
For instance, Cave Spring specifies: “Commercial and industrial
developments that are developed in campus-like settings with compatible architecture,
open space, retention of natural vegetation and extensive landscaping of parking lots
are of vital importance.” \[Chapter 7, Page 27\] But landscaping through buffers is just as
important when commercial and industrial development is not campus-like, particularly a
strip linear configuration. According to Bent Mountain: “Buildings of different
architectural design should be made compatible through the use of screens,
landscaping, buffers, site breaks, and materials.” \[Chapter 7, Page 16\]
The traditional use of buffers to isolate adjoining parcels of incompatible
use is vital. But there is also the broader and equally essential purpose of providing
landscaping that preserves a community’s sense of balance between the natural and
built environments. As these Community Planning Area development policies
demonstrate, for Roanoke County residents landscaping is particularly important around
commercial and industrial buildings. Thus, it is precisely there that the buffer zones
should remain.
Now the Planning Department will reply that C-2 and I-1 are so similar as
not to need separation; that only 2 percent of the County is zoned for commercial, and
another 2 percent for industrial; and that we need every square foot for these
purposes—as if we are running out of land. This response misses the point.
Eliminating buffers is just another version of density development—
building as many buildings as possible as large as possible as close together as
possible. The balance between the natural and built environments disappears, and with
it the ultimate planning responsibility of preserving quality of life, implemented through
zoning ordinances. As the Comprehensive Plan states, “There exists a very intrinsic
relationship between the natural beauty that exists here . . . and people’s perception of
quality of life here in the County.” \[Chapter 3, Page 20\] The Community Planning Area
development policies indicate that “natural beauty” is of fundamental importance locally
as well as regionally.
September 10, 2019
342
There are five people on the Planning Commission and 10 people in the
Planning Department. But 94,000 other people live in Roanoke County. Shouldn’t we be
listening to them?
Stan Seymour of 5942 Coleman Road stated he really did not like the
changes to the special use permit zoning. This is a consolidation of power only for the
Board of Supervisors and it does not leave any room for most citizens to appeal any
determination they want. He just thinks it is plain wrong.
ORDINANCE 091019-4 AMENDING APPENDIX A (THE ROANOKE
COUNTY ZONING ORDINANCE), ARTICLE 1 (GENERAL
PROVISIONS), ARTICLE III (DISTRICT REGULATIONS), ARTICLE IV
(USE AND DESIGN STANDARDS), ARTICLE V (DEVELOPMENT
STANDARDS) OF THE ROANOKE COUNTY CODE
WHEREAS, it is proposed that Appendix A (the Roanoke County Zoning
Ordinance), Article I (General Provisions), Article III (District Regulations), Article IV
(Use and Design Standards), Article V (Development Standards ) of the Roanoke
County Code be amended; and
WHEREAS, the Planning Commission held a public hearing on the proposed
amendments on July 9, 2019, and thereafter recommended approval of the proposed
amendments; and
WHEREAS, the first reading of this ordinance was held on August 27, 2019, and
the second reading and public hearing of this ordinance was held on September 10,
2019.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors:
1. That Appendix A of the Roanoke County Code be amended as follows (articles
and sections not set forth below shall remain without amendment):
ARTICLE I – GENERAL PROVISIONS
SEC. 30-19. SPECIAL USE PERMITS; APPLICABILITY AND PURPOSE.
(A) The procedures and standards contained in this section shall apply to all uses
specifically permitted as special uses in the district regulations found elsewhere
in this ordinance.
(B) This category of uses known as special uses is established in recognition that in
addition to uses permitted by right, certain uses may, depending upon their scale,
design, location, and conditions imposed by the board, be compatible with
existing and future uses in a district. The board reserves unto itself the right to
issue special use permits.
September 10, 2019
343
(C) The review and subsequent approval, conditional approval, or disapproval of a
special use permit by the board shall be considered is a legislative act, and shall
be governed by the procedures thereof.
Sec. 30-19-1. General Standards.
(A) The administrator shall not accept a special use permit application for a lot or
parcel that does not comply with the minimum requirements contained in article
IV, use and design standards, for that use. In such situations, the applicant shall
first seek a variance from the board of zoning appeals. If a variance is granted,
the administrator shall thereafter accept the special use permit application for the
consideration of the commission and board.
In considering their recommendations and in making the final decision of whether
to grant, deny, or impose conditions on a special use permit, the administrator,
planning commission, and the board shall give the following factors reasonable
consideration. The applicant should address all of the following in its statement
of justification or concept plan if applicable, in addition to any other standards
imposed by this ordinance:
1. Whether the proposed use is consistent with the comprehensive plan.
2. The compatibility of the proposed use with other existing or proposed uses
in the neighborhood or on adjacent parcels.
3. The location, area, footprint, nature, and height of existing or proposed
buildings, structures, walls, and fences on the site and in the
neighborhood.
4. The timing and phasing of the proposed development and the duration of
the proposed use.
5. Whether the proposed use will contribute to or promote the welfare or
convenience of the public.
6. The traffic expected to be generated by the proposed use, the adequacy
of access roads and the vehicular and pedestrian circulation elements
(both on-site and off-site) of the proposed use, all in relation to the public’s
interest in pedestrian and vehicular safety, efficient traffic movement, and
access for public safety.
September 10, 2019
344
7. Whether the proposed use will be served adequately by essential public
facilities and services, including public and private utility facilities.
8. Whether the proposed use will provide desirable employment and enlarge
the tax base encouraging economic development activities consistent with
the comprehensive plan.
9. Whether the proposed use considers the needs of agriculture, industry,
and businesses in future growth.
10. For residential uses, the impact on the affordability of housing in
accordance with state law.
11. The proposed days or hours of the operation.
12. The impact of the proposed use on environmentally sensitive land or
natural features, wildlife habitat and vegetation, water quality, and air
quality.
13. The impact of the proposed use on any topographic or physical, natural,
scenic, archaeological, or historic feature of significant importance.
14. Any other matter reasonably related to the public health, safety, and
general welfare.
In granting a special use permit, the administrator and planning commission may
recommend and the board may attach any conditions necessary to ensure that
the proposal meets the specific and general standards for the proposed use, as
well as the general purpose and intent of this chapter.
(B) Where warranted, for the purpose of compliance with the general standards for
special uses, such conditions may exceed the specific standards for the use
found elsewhere in this ordinance. No special use permit shall be issued except
upon a finding of the board that in addition to conformity with any standards set
forth in article IV, use and design standards, the proposed special use conforms
with the following general standards. These standards shall be met either by the
proposal made in the original special use permit application, or by the proposal
as modified or amended as part of the review of the application by the
commission and the board:
1. The proposal as submitted or modified shall conform to the
comprehensive plan of the county, or to specific elements of the plan, and
September 10, 2019
345
to official county policies adopted in relation thereto, including the
purposes of the zoning ordinance.
2. The proposal as submitted or modified shall have a minimum adverse
impact on the surrounding neighborhood or community. Adverse impact
shall be evaluated with consideration to items such as, but not limited to,
traffic congestion, noise, lights, dust, drainage, water quality, air quality,
odor, fumes and vibrations. In considering impacts, due regard shall be
given to the timing of the operation, site design, access, screening, or
other matters which might be regulated to mitigate adverse impact.
(C) The issuance of a special use permit shall not authorize the establishment or
extension of any use nor the development, construction, reconstruction,
alteration, or moving of any building or structure, but shall merely authorize the
preparation, filing, and processing of applications for any permits or approvals
which may be required by law, including, but not limited to, a building permit, a
certificate of occupancy, site plan and subdivision approval, and a zoning permit,
as appropriate.
Sec. 30-19-2. Application Requirements.
(A) An application for a special use permit may be initiated by:
1. Resolution of the board, or;
2. Motion of the commission, or;
3. Petition of the owner, contract purchaser with the owner's written consent,
or the owner's agent, of the property for which a special use permit is
requested.
(B) The applicant for a special use permit shall provide at the time of application,
information and and/or data to demonstrate that the proposed use will be in
harmony consistent with the purposes of the specific zoning district in which it will
be located. Further, the applicant shall have the responsibility to demonstrate
that the proposed use will not have minimum an adverse impact on adjoining
neighboring propertyies and the surrounding neighborhood public that exceeds
an impact which would be caused by those uses permitted by right in terms of
the public health, safety, or general welfare.
(C) All applications submitted for special use permits shall include a concept plan
showing the nature and extent of the proposed use and development. If the
September 10, 2019
346
proposed development is to be constructed in phases, all phases shall be shown
at the time of the original application on the concept plan as approved by the
board. The applicant shall have the responsibility to show that the proposal
meets all of the applicable specific and general standards for the use.
(D) The administrator shall establish and maintain the special use permit application
materials. At a minimum these materials shall require the submittal of a concept
plan. Standards for concept plans are found in a document entitled Land
Development Procedures, available in the department of community
development.
Sec. 30-19-3. Review and Action.
(A) The department of community development shall review all special use permit
applications submitted. This review shall evaluate the proposal against the
comprehensive plan and the specific and general standards for the requested
use. The department shall make a report of its findings to the commission. This
report shall contain all information pertinent to the evaluation of the request.
Upon submission of an application for a special use permit to the administrator,
including any application fee, the administrator shall, within ten (10) days,
determine whether it is substantially complete. If the application is not
substantially complete, then the administrator shall notify the applicant in writing
of the materials that must be submitted to complete the application. Nothing
herein shall be construed to prohibit the administrator, planning commission, or
board from requesting, or the applicant from submitting, such other and further
information as may be necessary to analyze the application fully.
(B) The commission shall review and make recommendations to the board
concerning the approval or disapproval of any special use permit. No such
recommendation shall be made until after a public hearing is held in accordance
with section 15.2-2204 of the Code of Virginia, as amended. Posting of the
property shall be in accord with section 30-14-3 of this ordinance. The
commission shall base its recommendation upon the review of the submitted
application materials, the specific and general criteria for the special use, public
comment received at the hearing, and the information and evaluation of the
department of community development. In making a recommendation to the
board, the commission may recommend any conditions necessary to insure that
the proposal meets the specific and general standards for the proposed use. Any
such conditions shall be related to the design, scale, use, or operation of the
proposed special use. Where warranted, for the purpose of compliance with the
general standards for special uses, such conditions may exceed the specific
standards for the use found elsewhere in this ordinance. The administrator shall
September 10, 2019
347
transmit the application to the planning commission, along with a staff report
analyzing and making a recommendation on the application. The planning
commission shall hold a public hearing and make a recommendation on the
application, including recommendations of such changes and conditions as it
might deem appropriate, not later than one hundred (100) days following its next
meeting following submission of a complete application to the administrator,
unless such time period is extended by written agreement between the applicant
and the planning commission.
(C) The board may grant or deny any applicant a special use permit after notice is
given and a public hearing is held in accordance with section 15.2-2204 of the
Code of Virginia, as amended. No action on any special use permit shall be
taken until the board has received the recommendation of the planning
commission. The planning commission shall transmit its recommendation to the
board of supervisors. The administrator may revise any staff report previously
submitted to the planning commission and make a recommendation to the board.
The board shall hold a public hearing and make a final decision on the
application, including making appropriate changes to the application and
imposition of conditions thereon, not later than twelve (12) months following
submission of a complete application to the administrator, unless such time
period is extended by written agreement of the applicant. In granting a special
use permit, the board may attach any conditions necessary to insure that the
proposal meets the specific and general standards for the proposed use. Any
such conditions shall be related to the:
(1) Design,
(2) Scale,
(3) Use, or
(4) Operation of the proposed special use.
Where warranted, for the purpose of compliance with the general standards for special
uses, such conditions may exceed the specific standards for the use found elsewhere in
this ordinance.
Sec. 30-19-4. Time Limitations.
(A) Within ninety (90) days from the date that the proposed special use permit
application is referred to the commission, unless a longer period shall have been
established by mutual agreement between the board and the commission in a
September 10, 2019
348
particular case, the commission shall review the proposed application and report
its findings and recommendation to the board along with any appropriate
explanatory materials. Failure of the commission to report to the board within
ninety (90) days shall be deemed a recommendation of approval. If the
commission does not report within ninety (90) days, the board may act on the
application without the recommendation of the commission.
(B) The board shall hold a public hearing and approve or deny any special use
permit application within twelve (12) months after receiving the commission's
recommendation. Failure to act on any permit within this twelve-month period
shall be deemed denial of the permit.
(CA) A special use permit application may be put on hold upon written request of the
applicant at any time. This hold shall not exceed six (6) months. The applicant
shall make a written request to the zoning administrator to reactivate the special
use permit application. Should the application not be reactivated, it shall be
considered withdrawn and subject to the requirements of (F) below.
(DB) Any special use permit granted shall be null and void two (2) years after approval
by the board if the use or development authorized by the permit is not
commenced to a degree that, in the opinion of the administrator, clearly
establishes the intent to utilize the granted special use permit in a period of time
deemed reasonable for the type and scope of improvements involved.
(EC) Special uses which are approved by the board shall run with the land, except that
1. Activities or uses approved by a special use permit which are discontinued
for a period of more than two (2) consecutive years shall not be
reestablished on the same property unless a new special use permit is
issued in accord with this ordinance.
2. A special use permit shall be void, if at the time of the commencement of
the authorized use, activity, or structure, the site for which the permit has
been granted contains other uses or activities not in place at the time of
the issuance of the special use permit.
(FD) If any special use permit application is withdrawn at the request of the applicant
subsequent to the commission's recommendation on the permit, or if the board
denies any application submitted for its review, the county shall not consider any
application for the same special use, on the same property, within one year of the
permit withdrawal or the board's action.
September 10, 2019
349
ARTICLE III – DISTRICT REGULATIONS
SEC. 30-32. AG-3 AGRICULTURAL/RURAL PRESERVE DISTRICT.
Sec. 30-32-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
4. Commercial Uses
Bed and Breakfast *
Kennel, Commercial *
SEC. 30-34. AR AGRICULTURAL/RESIDENTIAL DISTRICT.
Sec. 30-34-2. Permitted Uses.
(B) The following uses are allowed only by special use permit pursuant to section 30-
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
3. Commercial Uses
Special Events Facility *
ARTICLE IV – USE AND DESIGN STANDARDS
SEC. 30-83. CIVIC USES.
Sec. 30-83-0.5. Camps.
(A) General standards:
5. One year-round residence, including a manufactured home or recreational
vehicle, may be constructed/installed as a caretaker’s home or residence
in addition to other facilities on the property.
September 10, 2019
350
Sec. 30-83-8. Public Parks and Recreational Areas.
(A) General standards:
2. Year-round residence(s), including a manufactured home or recreational
vehicle, may be constructed/installed as a caretaker’s home or residence
in addition to other facilities on the property.
SEC. 30-85. COMMERCIAL USES.
Sec. 30-85-9. Campground.
(A) General standards in the AG-3 and AG-1 districts:
6. One year-round residence, including a manufactured home or recreational
vehicle, established pursuant to this ordinance, may be located
constructed/installed in a campground as a caretaker's home or residence.
Sec. 30-85-24.6. Special Events Facility.
(B) Additional standards in the AR District:
1. The minimum acreage for a special events facility shall be 10 acres.
ARTICLE V – DEVELOPMENT STANDARDS
SEC. 30-92. SCREENING, LANDSCAPING, AND BUFFER YARDS.
Sec. 30-92-6. Applicability of Regulations and Requirements.
(A) Screening, landscaping and buffer yards.
1. Requirements of screening, landscaping and buffer yards between zoning
districts shall be determined by using the following charts. See the buffer
yard illustrations in the Roanoke County Design Handbook for more detail.
2. The zoning administrator shall have final review of all buffer yards and will
determine whether more screening is necessary based on site specific
information such as terrain.
September 10, 2019
351
3. If the buffer yard area is smaller than the typical buffer yard section
denoted in the following illustrations, the landscaping required shall equal
a proportion of the typical buffer yard landscaping. Where a fraction is
calculated, the number shall be rounded up to the next whole number.
Adjoining Site Zoning
Zoning
R-3 R-4 C-1 C-2 I-1 I-2
AG-3 D D D D D E
AG-1 D D D D D E
AR B B B or C B or C D E
AV A A A A D E
R-1 A A B C D E
R-2 A A B C D E
R-3 B B B D E
R-4 A B D E
PRD D E
NC B C
C-1 B C
C-2 B B
2. That this ordinance shall be in full force and effect immediately.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
IN RE: CONSENT AGENDA
RESOLUTION 091019-5 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM J- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
September 10, 2019
352
That the certain section of the agenda of the Board of Supervisors for September
10, 2019, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5 inclusive, as follows:
1. Confirmation of appointment to the Roanoke County Economic Development
Authority (EDA) (District)
2. Resolution expressing the appreciation of the Board of Supervisors or
Roanoke County to David R. Holladay, Planning Administrator, upon his
retirement after twenty-four (24) years of service
3. Request approving the donation of a surplus vehicle to the Regional Center
for Animal Care and Protection
4. Request to approve the Board of Supervisors budget development calendar
for fiscal year 2020-2021
5. Request to accept and appropriate grand funds in the amount of $3,000 from
the Virginia Department of Game and Inland Fisheries (VDGIF) to retrofit
current trash containers to make them bear resistant
On motion of Supervisor North to adopt the resolution, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
A-091019-5.a
RESOLUTION 091019-5.b EXPRESSING THE APPRECIATION
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
TO DAVID R. HOLLADAY, PLANNING ADMINISTRATOR, UPON
HIS RETIREMENT AFTER MORE THAN TWENTY-FOUR (24)
YEARS OF SERVICE
WHEREAS, David R. Holladay was employed by Roanoke County on January 4,
1991; and
WHEREAS, Mr. Holladay retired on September 1, 2019, after twenty-four (24)
years and eight (8) months of devoted, faithful and expert service to Roanoke County;
and
WHEREAS, throughout Mr. Holladay’s tenure with Roanoke County, he served
as Associate Planner, Planner, Planner III, Senior Planner, Interim Zoning Administrator
and Planning Administrator; and
WHEREAS, Mr. Holladay, through his employment with Roanoke County, has
been instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
September 10, 2019
353
WHEREAS, Mr. Holladay was involved in various zoning and development
issues including processing rezoning, special use permit, variance and administrative
appeal applications, developing a steep slope ordinance, overseeing code and zoning
enforcement, providing zoning interpretations and reviewing development plans; and
WHEREAS, Mr. Holladay assisted in the development of many long-range
planning studies for the County including the 1998 and 2005 Community Plans, Route
220 Corridor Study, Mount Pleasant Community Plan, Hollins Area Plan, Route 221
Area Plan, Vinton Area Corridors Plan, Glenvar Community Plan, Route 419 Town
Center Plan, Hollins Center Plan and Oak Grove Center Plan; and
WHEREAS, Mr. Holladay played an integral role in the planning, design, funding,
programming and implementation of many transportation projects including the
Plantation Road Bicycle, Pedestrian, and Streetscape Project and the Diverging
Diamond Interchange at Route 220 and Route 419; and
WHEREAS, Mr. Holladay served on several regional planning agencies including
the Regional Bicycle/Pedestrian Committee, the Regional Blueways Committee and the
Transportation Technical Committee of the Roanoke Regional Transportation Planning
Organization, where he served as Chairman from 2015 to 2017; and
WHEREAS, Mr. Holladay supervised, developed and mentored many planning
staff members over the years;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to DAVID R. HOLLADAY for more than twenty-four (24) years of
capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor North to adopt the resolution, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
A-091019-5.c
A-091019-5.d
A-091019-5.e
September 10, 2019
354
IN RE: REPORTS
Supervisor Peters moved to receive and file the following reports. The
motion was seconded by Supervisor Radford and carried by the following recorded
vote:
AYES: Supervisors Assaid, Hooker, Radford, Peters, North
NAYS: None
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Statement of Treasurer’s Accountability per Investment and Portfolio
Policy as of July 31, 2019
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Peters stated that he would like to remind everybody that
th
tomorrow is September 11 and the State of Virginia General Assembly did declare
tomorrow First Responders Day in Virginia. We are thankful for our first responders and
th
what they do every day, but a lot of us think back to September 11 and what took
place that day and there is one group of people we always forget about, the dispatchers
that were behind the scenes who were probably struggling with that day as much as the
first responders were. We thank everybody who is a part of our first response team. He
appreciates everything they do.
Supervisor Assaid stated he was going to ask that this Board proceed with
a change to Section 30-82-3, Home Occupations Type I and II of the Zoning Ordinance
to no longer prohibit the sale of firearms as a home occupation. The purpose of the
amendment is to bring the County Code into compliance with Section 15.2-915 of the
Code of Virginia. This proposed amendment must be brought before the Planning
Commission for consideration and public hearing prior to being heard by this Board, so
he would ask that this Board request that be moved forward. Also, he is going to ask
this Board to consider reducing the concealed handgun permit fees from $50 to $25 for
Virginia applicants and keep the fee at $50 for non-resident applicants since they are
required to be fingerprinted. As part of the request, the changes would not go into effect
until July 1, 2020, so not to effect the current projected revenues from that permitting.
Chairman North then asked Mr. Lubeck to comment on the requests made
by Supervisor Assaid. Mr. Peter stated with regard to the first request, Mr. Assaid has
referenced a proposed amendment to Section 30-82-3, which is one of the sections we
had originally proposed to include in what we had termed code cleanup for today. It
was originally understood that this provision, which is part of our zoning ordinance that
relates to home occupations, Type I and II, which states as Mr. Assaid perfectly stated
at present the sale of firearms as a home occupation is prohibited. It was understood
September 10, 2019
355
that this prohibition on firearms out of homes was also in conflict with the Code Section
that he referenced earlier today, 15.2-9.15, which prohibits localities from regulating the
sale or transfer of firearms. Somewhat recently, there has been an opinion issued by
our Attorney General that opined that the localities authority to zone through its zoning
ordinance is not effected by the prohibition in 15.2-9.15. From that we understood it
was safe for the present to continue to not repeal it and keep it as it is. If there is further
direction from Courts, again an Attorney General’s opinion is just that, an opinion. It
does not change the law, but we believe at this time there is a good faith basis to keep
what we have, but certainly, if it is the pleasure of the Board that we proceed with such
amendment we will surely do so. He will await direction of the Board on that matter.
Chairman North asked Supervisor Assaid if he asked for consideration on
it, you did not ask for it to be given to the Planning Commission or did you?
Supervisor Assaid stated he would yes.
Chairman North reiterated that he would like for it go back to the Planning
Commission. Does the Board have an opinion on this? Any objections to this going
back to the Planning Commission?
There were no objections. Chairman North stated we would honor
Supervisor Assaid’s request for this to go back to the Planning Commission.
Supervisor Assaid then thanked the Chairman.
Mr. Lubeck asked if the Board was inclined to vote on that matter and
would leave it in the Board’s discretion.
Chairman North stated there was not vote; it is the Board’s consensus for
us to do that.
Chairman North then stated with regard to the second part and handgun
fees and Mr. Assaid talked about leaving the non-resident $50 and what was the
number for residents with Supervisor Assaid stated $25 for in-State.
Chairman North reiterated it would be taking it down from $50 to $25 with
Supervisor Assaid responding in the affirmative.
Supervisor Peters asked Supervisor Assaid to verify why that is the case,
once again. Supervisor Assaid stated it was fingerprinting; there is no fingerprinting
requirement for residents of Virginia, just non-residents and that is where the $25
comes into effect.
Chairman North asked if the Board had any thoughts on that request.
Supervisor Assaid stated it would not go into effect until July 1, 2020.
Mr. O’Donnell stated what he thinks would happen if the Board wanted
that to go forward, we would adjust the fee compendium in next year’s budget to make it
accurate and then you would vote on that as part of the budget.
Supervisor Assaid stated he would not be here next year, so he would like
to see it done now so that you will have that correction during the budget cycle.
Mr. O’Donnell stated he was just saying how it would be enacted.
Chairman North stated that is certainly one alternative, but Supervisor
Assaid has made a request that is more specific to that. Chairman North then asked
September 10, 2019
356
Mr. Lubeck if this would be taken under advisement and put on the agenda for the next
Board meeting. Mr. Lubeck responded it certainly can. Supervisor North then asked
Supervisor Assaid if that would be satisfactory with Supervisor Assaid responding in the
affirmative.
Chairman North then requested the Clerk put the item on the agenda
under the guise of Mr. Lubeck for clarity. Ms. Jacks responded in the affirmative.
At 3:45 p.m., Chairman North then recessed the meeting to the fourth floor
for work session
IN RE: WORK SESSIONS
1. Work session to review with the Board of Supervisors the status
of the County of Roanoke's Capital Improvement Program (CIP)
projects (Laurie Gearheart, Director of Finance and Management
Services)
Daniel R. O’Donnell, County Administrator provided overview. Staff
included Doug Blount, Director of Parks, Recreation and Tourism; Rob Light, Director of
General Services; Laurie Gearheart, Director of Finance and Management Services;
Meredith Thompson, Budget Manager; Richard Caywood, Assistant County
Administrator; Rebecca Owens, Assistant County Administrator.
Ms. Thompson started the PowerPoint presentation by discussing closed
out projects, capital maintenance and fleet replacement program.
Supervisor Assaid asked what staff did with the old radios. Rodney
Thompson, Communications Coordinator responded that some were being refurbished
for schools and for public works, general services. Supervisor Assaid asked if the ones
that were refurbished for the schools were given to the schools. Mr. Thompson
responded in the affirmative.
Ms. Thompson advised the reason the radios were replaced is they are no
longer supported by the vendor.
Supervisor North asked what the schools were doing with them. Chief
Steve Simon advised they are utilizing them for security reasons so they can have real-
time acknowledgment with Fire, Rescue and the Sheriff’s office (public safety
purposes.) Supervisor North asked how many did each school receive with Mr.
Thompson advised one per school. In two years they are going to replace their whole
fleet with new radios.
Supervisor Radford inquired regarding the replacement generator was it
new or a replacement. Mr. Light advised it replaced the fire-flow generator. Supervisor
Radford asked what did they do with the old generator with Mr. Light responded they
traded it in as it was part of the request for proposal.
Supervisor Peters asked with regard to the library security cameras, are
they only seen on site or at the E911 Center with Mr. Light responding only onsite.
September 10, 2019
357
Supervisor Assaid stated about three years ago when we were over at the
Jail and they had hard drives or whatever was in bad shape. Did they ever get
replaced? Sheriff Eric Orange stated they are currently being worked on.
Ms. Thompson then reviewed projects that are active.
Supervisor Peters inquired about the vests. Chief Simon responded they
would be used per shift. They have applied for three different grants and their goal is
for every fire truck, minimum three (3) and ambulances (2).
Mr. Caywood went through the Transportation projects and Community
Services capital projects.
Supervisor North asked staff to add another column with start date.
Supervisor Radford asked if the Explore Park project includes bike trails
with Mr. Blount responding in the affirmative for next spring.
Supervisor North commented that Ballast Point is closing their restaurant;
maybe staff need to take the temperature of Twin Peaks. Mr. Blount advised he had
spoken with them today and project is going well.
Ms. Thompson outlined the Internal Services Capital Projects.
Supervisor Radford inquired about the roof at the Bent Mountain
Community Center and if the work could be fast tracked as it is still leaking.
Supervisor Assaid inquired if the $600,000 (Dynamics upgrade) included
the schools. Ms. Owens advised it was the full cost of the project, but the schools share
in the cost at 50%.
Ms. Thompson reviewed the Capital Maintenance Programs and noted
staff has reduced the funding for the programs in the current fiscal year and over the
past two years. Supervisor Assaid inquired if we are taking money out of the CIP and
putting it into the CMP to fund projects? Ms. Thompson responded no, but the funding
has been reduced for the past few years.
Mr. Light reviewed the Capital Maintenance Program. He indicated
allocations have been managed well. Mr. Bount reviewed the Parks, Recreation and
Tourism projects.
Mr. Light reviewed the Fleet Replacement Program.
The work session was held from 3:59 p.m. until 4:53 p.m.
358 September 10, 2019
IN RE: ADJOURNMENT
Chairman North adjourned the meeting at 4:53 p.m. to a Joint Meeting of
Local Elected Officials of the Roanoke and River Valley to be held at the Virginia Tech
Carilion Building located at 2 Riverside Circle, Room M03 on September 12, 2019 at
6:00 p. •
P
• -d by:
SApproved by:
10 4 ��, A41114" / dc- ' / A
D- •orah C. J.iir P it C. North
Chief Deputy ' -rk to the Board Chairman