HomeMy WebLinkAbout1/28/2020 - Regular - DRAFT
January 28, 2020
15
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day atthe
Roanoke County Administration Center, this being the second Tuesday and the second
regularly scheduled meeting of the month of January 2020. Audio and video recordings
of this meeting will be held on file for a minimum of five (5) years in the office of the
Clerk to the Board of Supervisors.
IN RE: OPENING CEREMONIES
Before the meeting was called to order a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
IN RE: CALL TO ORDER
Chairman Radford called the meeting to order at 3:00 p.m. The roll call
was taken.
MEMBERS PRESENT:
Chairman David F. Radford; Supervisors Martha B. Hooker,
Paul M. Mahoney, Phil C. North and P. Jason Peters
MEMBERS ABSENT:
None
STAFF PRESENT:
Daniel R. O’Donnell, County Administrator; Richard
Caywood, Assistant County Administrator; Rebecca Owens,
Assistant County Administrator; Peter S. Lubeck, County
Attorney; Amy Whittaker, Public Information Officer and
Deborah C. Jacks, Chief Deputy Clerk to the Board
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution of appreciation to Phil C. North for his service as
Chairman of the Board of Supervisors in 2019 (David F. Radford,
Chairman)
RESOLUTION 012820-1 OF APPRECIATION TO PHIL C. NORTH
FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF
SUPERVISORS IN 2019
January 28, 2020
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WHEREAS, Phil C. North served as Chairman of the Roanoke County Board of
Supervisors during 2019; and
WHEREAS, during Mr. North’s term as Chairman, the County
achieved a variety of accomplishments, including:
New construction, renovation, and expansion projects representing
more than $200 million in new investments and the creation and
retention of more than 900 jobs;
A $30 million investment by Carilion Clinic to repurpose the former
JC Penney space at Tanglewood Mall into a children’s pediatric
care facility bringing up to 300 employees and 600 patient trips per
day;
Significant growth for Harris Corporation with a $20+ million
expansion and 100 new jobs, as well as the recent acquisition by
Israeli-based Elbit Systems;
The grand opening of the Metis Plaza building, with a $10 million
investment and up to 600 new jobs at the location;
VFP, Inc.’s expansion and grand opening of its corporate
headquarters in the newly-redeveloped Cox Communications
building;
The opening of the former William Byrd High School with 82 luxury
apartment units and a total investment of $12 million;
The sale of 53 acres in the CRT to AEP for $1.05 million,
representing a $60+ million investment and 50 new jobs in a new
highly-secured, mission critical facility;
The groundbreaking for Richfield Living’s $93 million expansion;
Securing nearly $30 million of state and federal funding for
transportation improvements, particularly that of the Route 419/220
diverging diamond interchange.
WHEREAS, the Board recognizes Chairman North’s contribution to the economic
growth in Roanoke County throughout his term; and
WHEREAS, Chairman North emphasized sound financial strategies and
practices and promoted regional projects and initiatives to benefit all the residents of the
Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its deepest appreciation to Phil C. North
for his collaborative and steady leadership of the Board of Supervisors as Chairman
during 2019 and for his belief in democracy and championing of citizen participation in
local government.
On motion of Supervisor Hooker to adopt the resolution, seconded by Supervisor
Mahoney and carried by the following recorded vote:
January 28, 2020
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AYES: Supervisors Mahoney, Hooker, Peters, Radford
NAYS: None
ABSTAIN: Supervisor North
IN RE: BRIEFINGS
1. Briefing to discuss with the Board of Supervisors the County
Administrator's Proposed Fiscal Year 2021-2030 Capital
Improvement Program (CIP) (Daniel R. O'Donnell, County
Administrator; Meredith L. Thompson, Budget Division Director;
Rob Light, Director of General Services; Doug Blount, Director of
Parks, Recreation & Tourism)
Mr. O’Donnell provided overview and turned over to Meredith Thompson.
Rob Light went through the facility conditions assessment. Doug Blount went through
the County facilities CIP projects. Meredith Thompson then went through the remainder
of the projects; multi-modal transportation and Stormwater; Technology;
Next, Ms. Thompson reviewed funding sources, debt information and next
steps.
There were no questions or comments.
IN RE: NEW BUSINESS
1. Request to approve the minutes of the November 6, 2019, Board of
Supervisors Meeting (Deborah Jacks, Chief Deputy Clerk to the Board)
A-060617-1
Supervisor North moved to approve the staff recommendation to approve
the minutes and Supervisor Hooker seconded the motion. Motion approved by the
following vote:
AYES: Supervisor Hooker, North, Peters, Radford
NAYES: None
ABSTAIN: Supervisor Mahoney
January 28, 2020
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IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF
REZONING ORDINANCES - CONSENT AGENDA
1. Michele Meinhart to rezone property to remove the proffered
conditions on approximately 1.24 acres zoned C-1C, Low Intensity
Commercial, District with conditions, located at 5681 Starkey
Road, Cave Spring Magisterial District
Supervisor Mahoney’s motion to approve the first reading and set the
second reading for February 25, 2020, was seconded by Supervisor Hooker and
approved by the following vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. Ordinance accepting and appropriating $50,000 from the
Community Foundation for the implementation of the Regional
Wayfinding Plan (Doug Blount, Director of Parks, Recreation and
Tourism)
Mr. Blount outlined the request for ordinance. There was no discussion.
Supervisor North’s motion to approve the first reading and set the public
hearing and second reading for February 11, 2020, was seconded by Supervisor
Hooker and approved by the following vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
2. Ordinance accepting and appropriating $620,054 from the Virginia
Outdoors Foundation and $30,000 from Read Mountain Alliance
for the purchase of 304 acres adjacent to Read Mountain Preserve
(Doug Blount, Director of Parks, Recreation and Tourism)
Mr. Blount outlined the request for ordinance. There was no discussion.
Supervisor North’s motion to approve the first reading and set the second reading for
February 11, 2020, was seconded by Supervisor Mahoney and approved by the
following vote:
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AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
2. Ordinance approving the acquisition of permanent and temporary
construction easements to Roanoke County on properties owned
by Joseph Harner, Jr. (Tax Map Numbers 070.12-01-25.00-0000,
070.12-01-26.00-0000, 070.12-01-27.00-0000, and 070.12-01-28.00-
0000) for purposes of developing the East Roanoke River
Greenway, Vinton Magisterial District (Doug Blount, Director of
Parks, Recreation and Tourism)
Mr. Blount outlined the request for ordinance. There was no discussion.
Supervisor Peters’ motion to approve the first reading and set the second
reading for February 11, 2020, was seconded by Supervisor Hooker and approved by
the following vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
4. Ordinance approving the acquisition of permanent and temporary
construction easements to Roanoke County on properties owned
by the Virginia Recreational Facilities Authority (Tax Map
Numbers 071.03-01-10.00-0000, 080.00-01-35.00-0000, and 080.00-
01-34.03-0000) for the purposes of developing the East Roanoke
River Greenway, Vinton Magisterial District (Doug Blount, Director
of Parks, Recreation and Tourism)
Mr. Blount outlined the request for ordinance. There was no discussion.
Supervisor Peters’ motion to approve the first reading and set the second
reading for February 25, 2020, was seconded by Supervisor North and approved by the
following vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
5. Ordinance approving the acquisition of permanent and temporary
construction easements to Roanoke County on property owned
by Jimmie F. and Susan H. Yeager (Tax Map Number 070.12-01-
48.000) for the purposes of developing the East Roanoke River
Greenway, Vinton Magisterial District (Doug Blount, Director of
Parks, Recreation and Tourism)
January 28, 2020
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Mr. Blount outlined the request for ordinance. There was no discussion.
Supervisor Peters’ motion to approve the first reading and set the second
reading for February 11, 2020, was seconded by Supervisor Hooker and approved by
the following vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
IN RE: CONSENT AGENDA
RESOLUTION 012820-3 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for January
28, 2020, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 6 inclusive, as follows:
1. Request to accept and appropriate funds in the amount of $2,980.60 for a
grant administered by the U. S. Department of Justice's Bulletproof Vest
Partnership to the Sheriff's Office
2. Request to accept and allocate grant funds in the amount of $36,151.60 from
the U.S Department of Justice's Bulletproof Vest Partnership to the Roanoke
County Police Department.
3. Resolution requesting acceptance of Woods Meadow Lane and Woods
Meadow Court into the Virginia Department of Transportation Secondary
System
4. Request to accept and allocate grant funds in the amount of $34,015 for two
Lucas chest compression devices from the Virginia Department of Health
(VDOH)
5. Request to accept donation of Ballistic Vests for Police Department K9
6. Confirmation of appointment to the Local Office on Aging (At-Large) and the
Roanoke County Board of Zoning Appeals (District)
On motion of Supervisor Mahoney to adopt the resolution, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
January 28, 2020
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A-012820-3.a
A-012820-3.b
RESOLUTION 012820-3.c REQUESTING ACCEPTANCE OF
WOODS MEADOW LANE AND WOODS MEADOW COURT INTO
THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the streets described on the attached VDOT Form AM-4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of
the Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation’s Subdivision Street Requirements; and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM-4.3 to the secondary system of State highways, pursuant to §33.2-705 of the
Code of Virginia, and the Department's Subdivision Street Requirements, after receiving
a copy of this resolution and all outstanding fees and documents required of the
developer, whichever occurs last in time; and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage;
and
BE IT FURTHER RESOLVED, that a certified copy of this Resolution be
forwarded to the Residency Administrator for the Virginia Department of Transportation.
On motion of Supervisor Mahoney to adopt the resolution, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
A-012820-3.d
A-012820-3.e
A-012820-3.f
IN RE: REPORTS
Supervisor North moved to receive and file the following reports. The
motion was seconded by Supervisor Hooker carried by the following recorded vote:
January 28, 2020
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AYES: Supervisors Mahoney, Hooker, North, Peters, Radford
NAYS: None
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of
December 31, 2019
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of December 31, 2019
5. Accounts Paid – December 31, 2019
6. Statement of Treasurer's Accountability per Investment and Portfolio
Policy as of December 31, 2019
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor North mentioned that staff attended Hollins Community
Meeting. It was held last Thursday night and had a very good turnout of citizens to
update them on transportation projects in Hollins area. He appreciates staff’s work on
that; that is the second community meeting he has done since taking office. He will
probably have another one next January as well. The folks were appreciative of the
updates provided on those projects as well as mentioning the census that is coming to
Roanoke County and to the whole nation and we had someone from Roanoke County
speak on that. Shari Henry let everyone know if they don’t fill it out online, they might
be getting a knock at the door. It is important that the census be completed and that
everyone participate because it means $2,000 for each person in each household who
signs up and completes the census form.
Supervisor Peters made the request before and would like to publically
make the request again. When we are looking at our fire stations, he would like for us
to work with the City, City of Salem and look at the region collectively. He knows that
Roanoke City is now placing one of theirs over in the Grandin area. Most people don’t
understand that our system works so well together. We are constantly going to the City
and they are coming to us. He feels we should take a regional look to better staff, make
sure we are getting the best response to our citizens and that we have some kind of
study showing what they will look like in the future so that when we get to 2028 and
2029 and allocating this money, we have done our homework and know where we are
going to put our best benefit for our citizens and hopefully the City and other will have
done the same. Secondly, he has been in conversation with a lot of folks in his area
and probably ten to twelve years ago, we did a Vinton area Corridor Study and he was a
part of the 419 study and we have done one at Oak Grove and Hollins, he thinks with
the growth that has taken place in the Vinton area, he would like to begin working on a
Vinton area plan that we can work with the Town of Vinton but also into the County. As
Explore Park becomes more and more of a driver in that area, he feels we need to plan
January 28, 2020
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for what that is going to look like. He would like for staff to begin looking at ways we
can identify that by working with the Town and the whole area to plan for that growth.
As Mr. Mahoney stated earlier, Doug Blount is doing a phenomenal job and we know
where Explore Park is going and need to be prepared for it just outside the Explore Park
arena. Lastly, yesterday we laid to rest someone in our Community, who has fought for
our community both Fire and Rescue and otherwise, Doug Adams. He was President
of our First Aid Crew and fought for not only the Town of Vinton, but for many times, the
County. He was instrumental when it came to the agreement last year between the
Town of Vinton and Roanoke County, helping with the Fire and Rescue side, keeping
tempers at bay and making the whole piece work. We lost a great asset to our
community.
Supervisor Radford stated last Friday he was with a Battalion Chief for six
hours and got to look at three stations and the training center on Kessler Mill Road.
One of the themes was exactly what Supervisor Peters said, we need to look at the
region (Salem, Roanoke City, Roanoke County) all together so that we can be more
efficient and maximize our dollars together as a community. You are spot on with that
and thing Chief Simon would agree with us also. He attended the Salem Roanoke
County annual breakfast and awards this morning that was held at Roanoke College.
We were grateful to have two winners from Roanoke County: Roanoke County Small
Company of the year went to Runabout Sports, applause to them and the Roanoke
County officer of the year was Officer Cunningham. They had a nice story about him
and he is here tonight and asked Officer Cunningham to stand for a round of applause.
Chairman Radford recessed to the fourth floor for work sessions at 3:56
p.m.
IN RE: WORK SESSIONS
1. Work session to review with the Board of Supervisors fiscal year
2019-2020 mid-year revenues and expenditures and fiscal year
2020-2021 budget issues (Laurie Gearheart, Director of Finance
and Management Services; Steve Elliott, Budget Manager;
Meredith Thompson, Budget Division Director)
Mr. O’Donnell provided an overview and turned the meeting over to Ms.
Thompson and Mr. Elliott.
Supervisor Peters inquired if the final gainsharing payment has been
made with Ms. Gearheart responding in the negative stating they are still working on.
Supervisor Peters referenced page 5 and asked if these numbers were
through November with Mr. Elliott responding in the affirmative.
Ms. Thompson then went through expenditures.
January 28, 2020
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Supervisor Mahoney asked when are debt service payments made with
Ms. Gearheart advising debt transfers are made in July, October, December with
January for interest payments and a small amount in April.
Supervisor North asked what the average weighted interest rate was with
Ms. Gearheart advising she would research and advise in a budget memo.
Ms. Gearheart advised the Board staff just found out the Virginia
Retirement Rate has increased form 12.32% to 14.38% for the next two years. Staff is
still working to understand what the impact will be to our upcoming budget. We are also
waiting on the preliminary information on the classification study to begin planning for
salary increases.
Supervisor North asked when the budget memos would start with Mr.
O’Donnell advising that Budget Memo #1 will be the weighted interest rates.
Supervisor Peters inquired as to the reason for the increase in the VRS
rate with Ms. Gearhart responding they had been using approximately seven percent
(7%) as their investment rate; although the economy has been doing well, it did not
meet what they anticipated and they have reduced down their investment rate to
calculate what the contributions need to be. It has been reduced to 6.5%.
Supervisor North asked how that compared with other states.
Supervisor Peters inquired if they know how much this change is with Ms.
Gearheart advising just the general fund is estimated to be $800,000.
Supervisor Mahoney stated he read an article in the Wall Street Journal a
month ago that a lot of states were lowering their percentages as well. Mr. O’Donnell
also noted Virginia is better funded than some states.
Supervisor Mahoney asked with regard to page 2, showing $2.26 average
annual increase in revenues since 2016. What is PCI over that same period? The point
is are we matching inflation. Mr. Elliott stated inflation is trending 1.75 to 2.5% over that
time. Supervisor Mahoney commented he is reading a lot of articles from people who
are trying to predict the next recession and most of the ones he has read are late 2021
or early 2022. If the recession hits, what are we going to do. Mr. O’Donnell stated he
thinks we are in a better position than we were last time. We have funded a lot of
reserves that we did not have the last time. Ms. Gearheart stated they have a
consultant who helps with deferred compensation and when he came in October, he
actually thinks there is not going to be a recession that soon. Staff indicated this would
be a topic for discussion at the retreat on February 1, 2020.
Supervisor North stated we should have a plan in case that days comes.
Mr. O’Donnell stated he is more concerned about what is happening in
Richmond regarding mandates, etc. Supervisor North commented it will be interesting
to see what comes out.
January 28, 2020
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2. Work session to review Parliamentary Procedures with the Board
of Supervisors (Peter S. Lubeck, County Attorney)
Mr. Lubeck provided a PowerPoint presentation.
The work session was held from 4:46 pm until 5:05 pm
IN RE: ADJOURNMENT
Chairman Radford adjourned the meeting at 5:06 p.m. to February 1, 2019 at
9:00 a.m. for a Special Meeting to hold a Board Retreat at the Roanoke County
Administration Center, fourth floor training room.
Submitted by: Approved by:
________________________ ___________________________________
Deborah C. Jacks David F. Radford
Chief Deputy Clerk to the Board Chairman
January 28, 2020
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