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HomeMy WebLinkAbout1/14/2003 - Regular 11 January 14 , 2003 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 14, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of January, 2003. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. “Butch” Church, H. Odell “Fuzzy” Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan O’Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by David Fuller, Pastor of Missions and Discipleship, Church of the Holy Spirit, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. 12 January 14 , 2003 IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge added a Closed Meeting pursuant to Code of Virginia Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. Mr. Hodge also added a work session with the Treasurer and Commissioner of the Revenue to discuss pending House Joint Resolution 701. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of appreciation to Joseph B. “Butch” Church for his service as Chairman of the Roanoke County Board of Supervisors in 2002. R-011403-1 Chairman McNamara presented the resolution and a plaque to Supervisor Church. RESOLUTION R-011403-1 OF APPRECIATION TO JOSEPH B. “BUTCH” CHURCH FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2002 WHEREAS, Joseph B. “Butch” Church served as Chairman of the Roanoke County Board of Supervisors during 2002; and WHEREAS, during Mr. Church’s term as Chairman, the County achieved a variety of accomplishments, including: ? Adoption of a Regional Economic Development Strategy ? Providing assistance to Roanoke City during the drought by selling water and joined with other local governments to search for a long-range solution including the formation of a water authority 13 January 14 , 2003 ? Approval of a resolution concerning prayer in public buildings, including schools, and in support of U.S. House Joint Resolution 81 proposing an amendment to the Constitution restoring religious freedom ? Celebration of the opening of Novozymes Biological, the first business to locate in the Center for Research and Technology ? Adoption of a DUI ordinance to add civil penalties to drunken driving convictions resulting in accidents ? Continuation of regional cooperation efforts through participation in the Regional Summit meetings of local governments in Southwest Virginia ? Opening of the new Hidden Valley High School and completion of renovations to Glenvar Middle School ? Celebration of the completion of the Roanoke Regional Tactical Training Facility, a cooperative effort between Roanoke City and Roanoke County ? Extinguishing of the Starlight Lane Tire Fire without injury or loss of life ? Approval of funding for Fire & Rescue to increase career staffing by 20 firefighter/paramedics ? Approval of a plan to enhance countywide Advanced Life Support coverage by providing for 24-hours a day, 7-days a week Advanced Life Support at the Fort Lewis, Hollins, and Vinton Stations ? Approval of the lease-purchase of two new ladder trucks and two pumper trucks ? Approval of funding to place Automatic External Defibrillators in County buildings and fire stations ? Combination of Roanoke County and Roanoke City personnel for 24-hours a day, 7-days a week fire and rescue coverage at the Clearbrook Station ? Recognition of Roanoke County Library as the first public library to receive the SOLINET Outstanding Library Programs Award ? Hosting of the National Softball Association World Series in cooperation with the Cities of Salem and Roanoke WHEREAS, Mr. Church worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects that benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its deepest appreciation to Joseph B. “Butch” Church for his service as Chairman during 2002 and for his belief in democracy and championing of citizen participation in local government. 14 January 14 , 2003 On motion of Supervisor Minnix to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 2. Certificate of recognition to A. Kyle Robinson, Jr. following fourteen years of service on the Roanoke County Planning Commission. Mr. Robinson accepted the certificate of recognition presented by Chairman McNamara. IN RE: BRIEFINGS 1. Briefing regarding conservation easement on 89 acres of Read Mountain. (Janet Scheid, Chief Planner) Ms. Scheid reported that Dr. Al Durham and his wife Beth Durham have donated the first conservation easement consisting of 89.1 acres on Read Mountain. In Fall 2001, Dr. Durham approached the Read Mountain Alliance to sell them his property at less than the appraised value. The Alliance was very interested but did not have the funding to purchase the property. They subsequently contacted the County regarding an option to purchase the property which would allow them sufficient time to raise the money necessary for the purchase. The County took out this option in Fall 2001. Since this time, state tax laws have changed and made it more appealing for Dr. Durham to place a conservation easement on the property rather than sell the property. The 15 January 14 , 2003 easement will be held by the Western Virginia Land Trust. The easement prohibits the subdivision or logging of the land, and Dr. Durham will retain ownership of the property. Dr. Durham has expressed interest in donating the land for public recreation and conservation at a future time, and the easement has been written to allow for this possibility. IN RE: NEW BUSINESS 1. Ratification of Early Action Compact with the U.S. Environmental Protection Agency to work cooperatively in preparing a plan for ozone reduction. (Elmer C. Hodge, County Administrator) A-011403-2 Mr. Hodge stated that the purpose of the Early Action Compact is to improve the air quality in the Roanoke Valley. He indicated that much of the State of Virginia is in a similar situation. The Department of Environment Quality (DEQ) measures the amount of contamination in the air (air quality) and the Roanoke Valley has exceeded the acceptable limit. The Environmental Protection Agency (EPA) is requiring those localities who do not meet the acceptable standards to take measures to bring the air quality into compliance. The localities involved in the compact include Roanoke County, Roanoke City, City of Salem, Town of Vinton, and Botetourt County. It is the County’s desire to avoid being placed on the DEQ’s list of non-attainment areas. Accordingly, the Fifth Planning District Commission has arranged a partnership between 16 January 14 , 2003 the EPA, DEQ, and the local governments to enter into the compact agreement. The agreement will be developed throughout the next year and an engineering firm will be hired to determine what measures need to be taken to improve the air quality. In doing this, it will enable the County to maintain ongoing economic development efforts and protect the health and well being of the citizens. The funding for this will be handled through the Planning Commission. The agreement will be brought back before the participating governing bodies for approval. Supervisor Flora commented that the County was very close to meeting the minimum standards established by the EPA. He indicated his support for entering into the compact and making efforts to move the County into compliance with the standards. Supervisor McNamara indicated that the County is the second locality to enter into a compact agreement. He voiced his support for preparing a plan to improve the air quality in the area. Supervisor McNamara moved to approve the staff recommendation (ratify and confirm the execution of the compact agreement). The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 17 January 14 , 2003 2. Resolution of support for House Bill 1397, as requested by the Virginia Association of Counties, which will provide Counties with the same taxing authorities currently available to municipalities. (Paul Mahoney, County Attorney) R-011403-3 Mr. Mahoney reported that the resolution would support House Bill 1397 which would allow Counties to be treated like municipalities with regard to expanded authority for local taxation initiatives. Mr. Jim Campbell, Executive Director of the Virginia Association of Counties (VACo), contacted the County seeking support for this legislation. Mr. Mahoney stated that this initiative is consistent with the Board’s legislative program. Supervisor Church stated that our neighboring localities already have these taxing authorities and it places Roanoke County at a disadvantage at a time when revenues are uncertain. He indicated that he supports this resolution. Supervisor Minnix stated that the County currently imposes no tax on tobacco products and people travel from surrounding areas to purchase these products at a low price for resale. This places Roanoke County at an unfair disadvantage. In addition, this legislation would provide the possibility for lodging taxes. 18 January 14 , 2003 Supervisor Flora stated that in the past, the level of services provided by Counties differed dramatically from those offered by Cities and Towns. Today, Counties provide essentially the same level of services and the tax burden is being placed primarily on the property owners. He indicated that the legislation needs to change to reflect the current level of services being provided by Counties and thereby reduce some of the tax burden on citizens. Supervisor Altizer indicated that there are many individuals who come from out of state to purchase tobacco products due to the lack of taxing. He stated that the County should be on equal footing with the surrounding localities. Supervisor McNamara clarified that the proposed resolution does not enact a tax, but provides for the equalization of taxing authority between Cities and Counties. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 011403-3 IN SUPPORT OF HOUSE BILL 1397 AMENDING SECTIONS 15.2-204 AND 15.2-1200 OF THE CODE OF VIRGINIA TO GRANT COUNTIES THE SAME POWERS OF TAXATION AS CITIES AND TOWNS WHEREAS, sixty-two percent of the revenue generated by Virginia’s local governments to pay for local services is generated at the local level; and 19 January 14 , 2003 WHEREAS, seventy-five percent of this local revenue is derived from four sources: the real estate tax, the personal property tax, charges for services, and the sales tax; and WHEREAS, the real estate tax makes up the largest portion of local revenue at forty-three percent of the total; and WHEREAS, in Roanoke County the real estate tax comprises 50.9 percent of locally generated revenue; and WHEREAS, because counties have very few unrestricted revenue options available, the burden to balance county budgets often falls on the real estate tax; and WHEREAS, counties in Virginia need to diversify their revenue base to reduce the burden on the real estate tax; and WHEREAS, Section 15.2-1104 of the Code of Virginia sets forth the financial powers of cities and towns but counties do not have comparable language in the Code; and WHEREAS, Section 15.2-1104 of the Code of Virginia therefore allows cities and towns to raise taxes and assessments on property, persons, and other subjects of taxation that are not otherwise prohibited by law and the practical application of this results in the ability of cities and towns to levy cigarette taxes and admissions taxes, levy transient occupancy taxes without a cap or restrictions, and levy a meals tax without a cap and without holding a voter referendum; and WHEREAS, Section 15.2 of the Code of Virginia should be amended to grant counties the same powers of taxation as cities and towns; and WHEREAS, HB 1397 (Hull) amends Sections 15.2-204 and 15.2-1200 of the Code of Virginia to grant counties the same powers of taxation as cities and towns; and NOW, THEREFORE, BE IT RESOLVED, that Roanoke County supports HB 1397 and urges its General Assembly delegation to support HB 1397 in the 2003 General Assembly. On motion of Supervisor Church to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 20 January 14 , 2003 3. Request to approve recycling contract with Goodwill Industries. (Anne Marie Green, Director of General Services) A-011403-4 Ms. Green stated that in December 2001 the Board approved a recycling contract with the Rescue Mission of the Roanoke Valley. The Rescue Mission picks up materials from County residents and recycles the majority of these goods either through resale at its store, use by its clients, or through recycling markets. The Resource Authority bills Roanoke County and the County then bills the Rescue Mission at the local government rate of $42 per ton rather than the usual rate of $55 per ton. This has worked well, and the County has been approached by Goodwill Industries of the Valleys to enter into a similar type of arrangement. There is no cost involved to the County and it saves the County from having to pick up these items. In response to a question from Supervisor McNamara, Ms. Green reported that there is no differentiation between pickups for County and City residents. Both the Rescue Mission and Goodwill have indicated that they do not keep records regarding the localities in which pickups occur. Supervisor McNamara suggested that Ms. Green pursue discussions with her counterpart in Roanoke City regarding similar arrangements for City residents. 21 January 14 , 2003 Supervisor Minnix moved to approve staff recommendation (inclusion of Goodwill Industries of the Valleys in the recycling program). The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 4. Appointments of Board Members to Committees, Commissions and Boards for 2003. (Diane S. Childers, Clerk to the Board) A-011403-5 Ms. Childers reported that the Chairman is the Board’s representative on the Roanoke Valley Economic Development Partnership, the Urban Partnership, and the Fifth Planning District Regional Alliance. In 1992, the Virginia Association of Counties (VACo) requested that a Board Member be appointed to work directly with the regional representative on the VACo Board of Directors. Ms. Childers stated that the Chairman has served in this capacity for several years, however any Board Member can be appointed. In 1994, VACo also requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters, and the Board recommended that the Vice-Chairman serve in this capacity. Any Board Member is, however, eligible to fill this appointment. There was no discussion on this matter. 22 January 14 , 2003 Supervisor McNamara moved to approve staff recommendation (approval of the proposed appointments for 2003). The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing the execution of an agreement with Roanoke Catholic School for the expansion, development and joint use of Vinyard Park for athletic and recreational purposes. (Pete Haislip, Parks, Recreation and Tourism Director) O-011403-6 Mr. Haislip reported that there have been no changes in this matter since the first reading. He clarified that the total estimated value of improvements at Vinyard Park is $328,000 which will be funded by Roanoke Catholic School. Supervisor Altizer reported that he has received positive responses concerning this partnership, and voiced his support of this great opportunity. There were no citizens present to speak on this matter. Supervisor Altizer moved to adopt the ordinance. The motion carried by the following recorded vote: 23 January 14 , 2003 AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None ORDINANCE 011403-6 AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH ROANOKE CATHOLIC SCHOOL FOR THE EXPANSION, DEVELOPMENT AND JOINT USE OF VINYARD PARK FOR INTERSCHOLASTIC ATHLETIC AND RECREATIONAL PURPOSES WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several 32.18 acres of real estate, located in Roanoke County, Virginia, and designated on the Roanoke County Land Records as Tax Map #060.12-09-01.01-0000, and commonly referred to as Vinyard Park; and, WHEREAS, the County has developed this property for the purpose of providing parks, recreation and tourism benefits to the citizens of Roanoke County; and, WHEREAS, the County has implemented partnership agreements with private organizations to develop public facilities in exchange for beneficial and priority uses of public property; and, WHEREAS, Roanoke Catholic School has submitted an offer to make certain improvements to Vinyard Park, and to pay the County to construct additional improvements and facilities, and staff has negotiated with it to lease the premises for a period of fifteen years from January 1, 2003, with the option to renew the lease for an additional five years, with annual renewals thereafter; and WHEREAS, it would serve the public interest to lease the premises to Roanoke Catholic School in order to develop, expand and jointly use interscholastic athletic and recreational facilities; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading and public hearing of this ordinance was held on December 17, 2002; and the second reading was held on January 14, 2003. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of commencing as of January 1, 2003, and ending on December 31, 2017, with the option to renew said lease for an additional period of five years, with year to year renewals thereafter, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further 24 January 14 , 2003 actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in an account with the Department of Parks, Recreation and Tourism for the construction of improvements and facilities as required by the lease agreement and for future maintenance. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Altizer to adopt the Ordinance and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 2. Second reading of an ordinance authorizing the creation of and financing for a local public works improvement project - Clearbrook Area - Amanda Lane water line extension. (Gary Robertson, Director of Utility) O-011403-7 Mr. Robertson stated that this is a water line extension of 1,600 feet at an estimated cost of $56,705. The extension will provide water service to 11 properties, of which six have already committed to the connection. Mr. Robertson indicated that each of these persons will pay a connection fee of $6,500 and there have been no changes since the first reading. There were no citizens present to speak and there was no discussion on this matter. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: 25 January 14 , 2003 AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None ORDINANCE 011403-7 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT IN THE CLEARBROOK AREA - AMANDA LANE WATER LINE EXTENSION PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to Amanda Lane in the Clearbrook community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on December 17, 2002, and the second reading was held January 14, 2002; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension to Amanda Lane in the Clearbrook community. The total construction cost of this public water project is estimated to be $56,705.00, to be initially financed as follows: Citizen Participation ( 6 at $5,155.00) $30,930 each) Advance from the Public Works $25,775 Participation Fund TOTAL $56,705 26 January 14 , 2003 That there is hereby appropriated for this project the sum of $25,755 from the Public Works Participation Fund. Any citizen participation under paragraph 3 will be advanced as a loan from the Water Fund. 2. That the “Project Service Area” is shown and designated on the attached plat entitled “Clearbrook Area - Amanda Lane Water Line Extension Project” prepared by the Roanoke County Utility Department, dated 12/17/02. The Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $6,500 ($5,155 toward construction costs plus, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before March 15, 2003, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. Down payment of $1,345.00 will be applied to the off-site facility fee. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk’s fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the March 15, 2003, deadline (other than new property owners) shall pay a minimum of $9,134 [$5,155 construction costs plus 25% (plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690)]. New property owners (defined as persons who acquire ownership of real estate within the Project Service Area after the date of the adoption of this Ordinance) shall have ninety (90) days from the date of their acquisition of the real estate to participate in and benefit from the public water/sewer extension to this service area by the payment of $6,500, said costs to be paid in full and in advance of connection to the public water/sewer extension. New property owners are not eligible to participate in the installment financing payment method described above in paragraph 3. 27 January 14 , 2003 4. That the payment by citizens in the project service area, in excess of those anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. On motion of Supervisor Minnix to adopt the Ordinance and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: APPOINTMENTS 1. Commission for Senior and Challenged Citizens (Appointed by District) Supervisor Flora requested that the Clerk follow up with the Commission to determine if recommendations are available for individuals to fill the two vacancies on this committee. 2. Disability Services Board Supervisor Church nominated Debbie Pitts, Assistant Director of Recreation, to serve a three-year term which will expire December 31, 2005. 3. Parks and Recreation Advisory Commission (Appointed by District) 28 January 14 , 2003 Supervisor Church nominated Robert W. List to fill the unexpired three- year term of Wayne Gauldin, Catawba Magisterial District. This term will expire June 30, 2003. Supervisor Church requested that Mr. List’s name be placed on the agenda for confirmation at today’s meeting. 4. Roanoke Valley Resource Authority Supervisor Church nominated Diane D. Hyatt, Chief Financial Officer, to serve a four-year term which will expire December 31, 2006. He asked that Ms. Hyatt’s name be placed on the consent agenda for confirmation at this meeting. IN RE: CONSENT AGENDA R-011403-8; R-011403-8.d; R-011403-8.h; R-011403-8.i Supervisor Minnix requested that Mr. Hodge brief the Board regarding Item I-7, Regional Airport Alliance. Mr. Hodge reported that following September 11, air freight was doing well but passenger service was not. Mr. Duval was hired by the Regional Airport Alliance to address this issue. Meetings have been held with the business community, Virginia Tech, and 17 localities throughout Virginia and parts of West Virginia. A business advisory group has been formed, and a program will soon be launched that will allow businesses to reserve seating at lower air fares. The agreement still needs to be finalized. The State grant totaled $25,000, Roanoke City is funding $22,500 and Roanoke County $12,500. Supervisor Minnix moved to adopt the consent resolution. The motion 29 January 14 , 2003 carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 011403-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 14, 2003 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Confirmation of appointments to Roanoke County Planning Commission (appointed by district), Parks and Recreation Advisory Commission, and Roanoke Valley Resource Authority 2. Request to appropriate Mentor Teacher Grant in the amount of $7,727.64 3. Request for acceptance of Federal Grant for $10,500 under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services 4. Request to accept Bear Creek Drive and Twin Creek Circle into the State Secondary System 5. Donation of water easement for the Castle Rock Lower Water Line Replacement Project in the Cave spring Magisterial District. 6. Donation of an off-site sanitary sewer easement across property of John S. Reeves for the Wade Subdivision off Ruritan Road in the Hollins Magisterial District. 7. Request to appropriate $12,500 from the Board Contingency Fund towards the Roanoke Regional Airport Alliance 8. Request for approval of resolutions of appreciation upon the retirements of the following employees: 30 January 14 , 2003 (a) Jack H. McCorkle, Jr., Police Department, after twenty nine years of service. (b) Yvonne M. Robinson, Social Services Department, after thirty two years of service. 9. Request to appropriate Title II – Part D Tech Ed Grant in the amount of $26,527.14 That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 011403-8.d REQUESTING ACCEPTANCE OF BEAR CREEK DRIVE AND TWIN CREEK CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk’s Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department’s Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix 31 January 14 , 2003 Seconded By: None Required Yeas: Supervisors Flora, Church, Minnix, Altizer, McNamara Nays: None Absent: None RESOLUTION 011403-8.h EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JACK H. McCORKLE, JR., POLICE DEPARTMENT WHEREAS, Jack H. McCorkle, Jr., was employed by Roanoke County on November 15, 1973, as a Deputy Sheriff, and advanced to the rank of Assistant Chief of Police; and WHEREAS, Assistant Chief McCorkle was one of the original members of the Police Department which was established in 1990; and WHEREAS, Assistant Chief McCorkle retired from Roanoke County on January 1, 2003, after more than twenty-nine years of service; and WHEREAS, Assistant Chief McCorkle served as the Officer in Charge of every major Division in the Police Department including Patrol, Investigations, and Services, improving the quality of service to the public in each of those divisions and making substantial contributions to the establishment and command of the newly formed County Police Department in 1990; and WHEREAS, Assistant Chief McCorkle was responsible for the timely construction of the Police Firing Range at Dixie Caverns within budget allocations due to his knowledge of construction and his ability to assemble a cohesive work crew; and WHEREAS, Assistant Chief McCorkle served until his retirement on the Command Staff of the Department where his knowledge, wisdom, and insight into human nature served him well in this capacity; and WHEREAS, the status of the Roanoke County Police Department today is due in part to the many contributions made by Assistant Chief McCorkle; and WHEREAS, Assistant Chief McCorkle has served with professionalism and integrity and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens JACK H. McCORKLE, JR. of Roanoke County to for more than twenty-nine years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 32 January 14 , 2003 On motion of Supervisor Minnix to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 011403-8.i EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF YVONNE M. ROBINSON, SOCIAL SERVICES DEPARTMENT WHEREAS, Yvonne M. Robinson was employed by Roanoke County on August 10, 1970, as a Clerk in the Social Services Department; and WHEREAS, Ms. Robinson retired from Roanoke County on January 1, 2003, after thirty-two years and five months of service in the Social Services Department ; and WHEREAS, Ms. Robinson fulfilled her job responsibilities each day in an efficient and effective manner; and WHEREAS, Ms. Robinson maintained an exemplary attendance record and was an extremely dependable and conscientious employee; and WHEREAS, Ms. Robinson has served with professionalism and integrity; and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens YVONNE M. ROBINSON of Roanoke County to for more than thirty-two years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: REQUESTS FOR WORK SESSIONS 1. Request for joint work session on March 11, 2003, with Roanoke County School Board to discuss budget issues. (Diane Hyatt, Chief Financial Officer) 33 January 14 , 2003 It was the consensus of the Board to schedule the work session for March 11, 2003. 2. Request for work session on January 28, 2003, to review the Secondary Road System Six Year Construction Plan (2003-2009) and consideration of projects for FY 2003-2004 VDOT Revenue Sharing Program. (Arnold Covey, Community Development Director) It was the consensus of the Board to schedule the work session for January 28, 2003. IN RE: REPORTS Supervisor Flora moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Report from VDOT of changes to the Secondary Road System in November 2002 34 January 14 , 2003 6. Statement of the Treasurer’s Accountability per Investment and Portfolio Policy as of November 30, 2002 7. Update on State Budget TH IN RE: WORK SESSIONS (4 FLOOR CONFERENCE ROOM) 1. Work session to discuss the impact of development on water and sewer lines and County roads. (Gary Robertson, Director of Utility; Arnold Covey, Director of Community Development) The work session was presented by Mr. Robertson and Mr. Covey and was held from 4:21 p.m. until 4:45 p.m. Discussion focused on the growth in residential development and the impact this is having on water and sewer and County roads. Mr. Hodge indicated that road improvements follow rather than precede development. This presents a dilemma due to the current financial situation at VDOT. They may not have the funding to improve some of the roads after development takes place. In addition, growth in residential development also impacts the expansion of water and sewer lines. Mr. Covey reported that there are approximately 5,000 acres currently zoned as R-1 or AR that are available for residential development. Not all of this land is available to public water and sewer at this time. He indicated that to develop land in an R-1 district in the County with well and septic, the lot size is 32,670 square feet per lot. If water and sewer is utilized, the lot size decreases to 7,200 square feet. 35 January 14 , 2003 Approximately 6 lots per acre can be created where there is no public water and sewer. This illustrates the changes in densities that occur with the extension of public water and sewer. Mr. Covey also stated that developers are required to install all the utilities within a development at their own expense. This present a dilemma in that many subdivisions contain wide, paved roads with curb and gutters which connect with a small two-lane secondary road. Mr. Robertson noted that the original intent of the offsite facilities fees policy, adopted in 1987, was that when development occurred it could do so with public water and sewer to avoid the use of private wells. Prior to adoption of this policy, there were numerous pockets of development occurring with private wells and septic systems because it was not feasible for a developer to extend public water and sewer to their property. At present, connection to the County water system is required if the lot size is less than 40,000 sq. ft. or if the road frontage is less than 150 feet with County water system at lot line or within street. Connection to the sewer system is required if the building to be connected is within 300 feet of the County sewer system. Mr. Robertson reported that offsite facilities fees are assessed to all Roanoke County water and sewer customers. Current rates are $2,690 for water and $2,000 for sewer. The fees are used to pay for treatment facilities, storage facilities, pumping facilities and/or trunk/interceptor lines. The fees from water generate 36 January 14 , 2003 approximately $800,000 per year and sewer fees total approximately $600,000 annually. These funds are allocated in the following manner: 50% is applied to debt service on Spring Hollow Reservoir and the regional wastewater treatment project; the remaining 50% is applied to the Unappropriated Utility Fund to be used for water and sewer projects approved by the Board of Supervisors or for participation with developers on specific projects. Mr. Robertson stated that if a development project requires an offsite extension of water and sewer that is greater than 300 feet or if the County wants additional capacity, then offsite credits are applicable. Offsite credits are used in the following manner: The Utility Director can credit portions of fees within the development generally up to ? 25% of the fees. The Board of Supervisors can authorize additional participation from the offsite ? facility fee fund if the proposed project will benefit other properties and funds are available. The Board of Supervisors can authorize a reimbursement agreement with the ? developer(s) that would allow them to recover their investment as other parties connect to these lines. Mr. Robertson stated that the County should participate in these projects when funds are available, when the water and/or sewer facilities are sized to serve other properties outside the proposed development, and when the proposed 37 January 14 , 2003 development conforms to the County’s Comprehensive Plan and zoning requirements. There was general discussion concerning zoning issues and the use of pump stations vs. gravity lines. It was the consensus of the Board that: (1) Gary Robertson will develop proposed revisions to the offsite facilities fees. (2) Arnold Covey will research legislation pending in the General Assembly which would give Counties the authority to stop development in areas where water and sewer, roads, schools, etc. are inadequate and will also examine other planning issues. 2. Work session to review response from Whitt Clement regarding proposed construction schedule for I-73. The work session was held from 4:50 p.m. until 5:05 p.m. Supervisor Altizer stated that his intention in requesting the work session was to attempt to clarify the issue of when or if construction will begin on I-73 for the citizens being affected by the designed route. In addition, he also would like to build consensus among the Board members for a resolution to VDOT requesting that they remove the chosen route and place I-73 on the table. He indicated that he did not feel that this course of action would cause the County to lose any Federal funding. Supervisor Altizer reported that Virginia was the only state that did not receive recurring funds at year-end. This was the result of not having the funds required to provide the State’s matching share. He indicated that the County has a responsibility to the citizens to not keep them in limbo waiting 20 or more years for construction on I-73 to begin. 38 January 14 , 2003 Supervisor Minnix indicated that he would be willing to support such a consensus after the General Assembly ends the current session and makes a decision regarding the legislation submitted by Delegate Al Dudley, Rocky Mount. This legislation would allow for immediate payment to all landowners along the route of I-73. It was approved last year and is scheduled to be revisited this year for a final decision. He indicated that should this legislation not pass, at that time he would be willing to consider other alternatives. Supervisor McNamara stated that a resolution to put I-73 on the table is a matter that he would not support. He indicated that I-73 may be one of the most important issues for the region. He stated that he did concur with Supervisor Minnix that if residents have a cloud of doubt hanging over their heads they should have a way out. Supervisor Altizer indicated that he is not suggesting that the issue of I-73 be tabled to kill the proposed construction. He is requesting that it be pushed forward to a point in time where the money is available to proceed. Supervisor Church stated that he sent a letter to Whitt Clement in November requesting a proposed schedule for constructing I-73. The response appeared to indicate that there was no definitive answer on the construction schedule. He indicated that I-73 is needed for economic growth, but it is unfair to the citizens to allow this uncertainty to remain. He stated that he thought that the purpose of the work 39 January 14 , 2003 session was to determine how to help these residents. Supervisor Flora questioned if the objection was to the proposed route of I-73. Supervisor Altizer indicated that removing the chosen route until such time as funds are available to proceed with construction will remove the uncertainty for the citizens currently being affected. It was the consensus of the Board that I-73 is important to the region, and it was decided to postpone action until the Environmental Impact Study is completed and the General Assembly determines whether to adopt the pending legislation. 3. Work session to discuss Fire & Rescue staffing allocation and response overview for 2002. (Richard Burch, Fire and Rescue Chief) The work session was presented by Chief Rick Burch and was held from 5:06 p.m. until 6:09 p.m. Supervisor McNamara reported that Ms. Annie Krochalis had requested time to address the Board regarding the fire and rescue staffing issue. Supervisor Church requested that any citizens from the Catawba area also be allowed to speak. It was the consensus of the Board to allow this change in the agenda. Mr. Hodge reported that the County’s objective has been to help people. During the past year, fees have been implemented to increase staffing which improved response times. The goal was to reach Advanced Life Support (ALS) response times 40 January 14 , 2003 within six (6) minutes to 80% of County residents. This has been accomplished through the hiring of 35 new paramedic/firefighters, implementation of fees for ambulance transport, renovations to three stations, and a cooperative agreement with Roanoke City. Equally important was the decision to use guidelines and incident reports to build stations, purchase equipment, and allocate staff. Mr. Hodge stated that Mr. Church had requested a work session to discuss the Catawba station, and much has been done to improve response times in that area: (1) Five FTEs were added to Mason’s Cove, at the request of Charles Law, Volunteer Rescue Chief, to cover both the Mason’s Cove and Catawba Stations. (2) Coverage has been improved to 12 hours, 5 days a week for fire and 24 hours, 7 days a week ALS coverage for the Mason’s Cove/Catawba area. (3) Additional staff was also added to the Fort Lewis and Hollins Stations to provide backup whenever necessary. He stated that the reports indicate that there is a serious need for additional staff at the Hollins station, which is the busiest County station. Mr. Hodge also discussed the possibility of a new station in the Hanging Rock /I-81 Intersection. There currently is no station available which has immediate access to Interstate 81. A station in this area could cover I-81 North and South, the Catawba area, Hollins and Red Lane. This would make it possible to reduce the size of three large run areas. It was noted that the Hollins station currently handles 23% of all calls in the County with 17.2% of the staff. Jack Wood with Catawba Hospital was present at the work session and a 41 January 14 , 2003 possible partnership with the hospital was discussed. Chief Burch reviewed the staffing allocations, response times, total number of fire, EMS, and fire and accident responses in 2002, and the percentage of staffing allocations for all stations in the County. The following approach was recommended: (1) Place the highest priority on life. (2) Maintain a proactive systematic approach. (3) Work to benefit the most people and the most serious calls. (4) Maintain a regional cooperation approach. (5) Pursue a partnership with Catawba Hospital. (6) Investigate the possibility of a new station in the Hanging Rock area. (7) Bring any issues that are budget related back to the Board for review. Ms. Annie Krochalis , 9248 Patterson Drive, spoke in support of the full staffing of all fire and rescue stations and equal delivery of services within the community. She noted that fire and rescue is a basic service for which taxes are paid, in addition to a user fee, and for which most of the service is provided by volunteers. She stated that the lack of service implies a lesser value on lives and property in the more rural areas of the County. Mr. Glen Branscom noted that one individual had previously been assigned to the Catawba station with the necessary second person to be handled by the Catawba Hospital. He indicated that this did not work, and the staff member was reassigned to the Mason’s Cove station. He also indicated he did not support the station at Hanging Rock which he felt was designed to service the interstate. He 42 January 14 , 2003 indicated that this will only benefit travelers along the interstate and not the taxpaying citizens of the County. Supervisor Church emphasized that funding needs to be allocated to staff the Catawba station. He noted that it is the County’s desire to maintain 6.25% of General Fund revenues in the General Fund Unappropriated Balance, totaling approximately $8,180,000. The County currently has 6.95% or $9,095,000. Supervisor Church stated that $135,000 is the amount required to staff the Catawba station. He emphasized that this is a moral question and it is not a matter of how many calls are handled by other stations. He stated that Catawba is not receiving basic service. He stated that until he can be assured that there will be no calls at the Catawba station the County is not doing its job. He asked that the County set a goal of ALS response times of 6 minutes to 100% of the County to eliminate the perception that one life is more important than another. Supervisor Church noted that the County provides funding for economic development incentives and Explore Park, and he stated that priorities need to be adjusted. Supervisor Altizer stated that he spoke before the Board two years ago as a citizen regarding the need for basic fire coverage for all areas of the County. He indicated that he is in support of this matter. Supervisor Minnix agreed that all stations need to be staffed. He questioned if the Catawba station is staffed, will a new station at Hanging Rock continue 43 January 14 , 2003 to be pursued, as well as the partnership with Catawba Hospital? He stated that he supports staffing the Catawba station, but feels that this raises many more issues which need to be addressed. He also noted that the funds for additional personnel need to be provided during the budget process. Mr. Hodge reported that if the board wishes to do so, staffing can be allocated for the Catawba station but staff cannot be used for Catawba to the detriment of the Hollins station. Supervisor McNamara stated that the Board should not let emotions dictate actions. He stated that fire and rescue coverage for Catawba is not determined by whether or not the Catawba station is staffed. There were people assigned to the Catawba station and the determination was made by Fire and Rescue staff that this was not the logical application of those resources. Supervisor McNamara noted that there are two stations in his district which have longer average fire response times than the Catawba District. The average response time in Catawba is 8:41, Back Creek is 10:39, and Bent Mountain is 13:34. He noted that if 3 people are allocated to Catawba to handle approximately 40 calls per year and if this same ratio were applied to the remainder of the County station, it would require 1,287 firefighters. He indicated that the number of fire and rescue personnel have been increased 7% since he has been on the Board, and feels that the Board should allow the fire and rescue professionals to determine staffing allocations. Supervisor Minnix requested that staff provide a cost breakdown for the 44 January 14 , 2003 staffing of the Catawba station, as well as the additional staffing needs at the Hollins station. Mr. Hodge indicated that this information will be provided during the budget process. He reported that to provide three people at the Catawba station five days per week, a total of five people will need to be hired to provide for a rotation schedule. By law, two people are required to run an ambulance and three to run a fire truck. Previously there was one person allocated to the Catawba station that was to be matched by one person from Catawba Hospital. The person who was scheduled to do this was a Volunteer Fire Chief in Vinton. He had a change of employment and was no longer able to be at the Catawba Hospital which presented the staffing dilemma at the Catawba station. At the same time, the Mason’s Cove station was experiencing difficulty handling their call level and requested assistance. The decision to transfer the person from Catawba was made by Mr. Hodge, Chief Burch, and the Volunteer Chiefs from Mason’s Cove and Catawba. Mr. Hodge also indicated that he discussed this situation with the Board members. He reiterated that the Hollins station is where the statistics indicate that help is needed. It was the consensus of the Board that Mr. Hodge will provide an overview of costs necessary to provide the requested staffing at the Hollins and Catawba stations. In addition, staff will continue to pursue a partnership with Catawba Hospital. IN RE: ABSENCE Supervisor Minnix left the meeting at 6:09 p.m. 45 January 14 , 2003 IN RE: WORK SESSIONS (CONTINUED) 4. Work session to discuss Health Insurance Portability and Accountability Act Requirements. (Dan O'Donnell, Assistant County Administrator) The work session was presented by Dan O’Donnell and was held from 6:12 p.m. until 6:27 p.m. Mr. O’Donnell presented an overview of the Federal legislation which is designed to protect the privacy of personal health information. He reported that the Health Insurance Portability and Accountability Act (HIPAA) is an unfunded mandate similar to the Equal Employment Opportunity Act and the Americans with Disabilities Act in that it provides new rights but no funds to pay for mandated compliance. HIPAA regulations apply to self-funded health insurance programs such as health and dental insurance, employee assistance program, and flexible benefits program. Other areas possibly affected include ambulance billing, CPMT, and the jail. Compliance is mandated by April 14, 2003, with additional electronic regulations to be implemented in October 2003. Violations of the regulations can result in civil or criminal penalties with a maximum $250,000 criminal penalty. Complaints will be investigated by the Office of Civil Rights in the Department of Health and Human Services. Mr. O’Donnell indicated the process of identifying the covered services is nearing completion. The Board now needs to authorize the County Administrator to 46 January 14 , 2003 implement the HIPAA Compliance Policies and Administrative Requirements, and it is anticipated that a resolution will be presented at the January 28 meeting to accomplish this action. 5. Work session with the Treasurer and the Commissioner of the Revenue to discuss pending House Joint Resolution 701. (Fred Anderson, Treasurer; Nancy Horn, Commissioner of the Revenue) Mr. Anderson reported that pending House Joint Resolution 701 would amend the Constitution of Virginia to abolish the offices of the Treasurer and the Commissioner of the Revenue. This legislation, if adopted, would result in a loss of revenue to the County of $500,000 per year and a cost savings to the State of Virginia of $35 million per year. He voiced his opposition to this legislation, and asked that the Board contact area legislators to express their opposition. If enacted, the legislation would state that individuals elected in 2003 would be allowed to serve their full term (until 2007). Mr. Anderson and Ms. Horn are both up for election in 2003. IN RE: CLOSED MEETING The Closed Meeting was held from 6:45 p.m. until 7:10 p.m. IN RE: CERTIFICATION RESOLUTION R-010203-2 At 7:17 p.m., Supervisor McNamara moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: 47 January 14 , 2003 AYES: Supervisors Flora, Church, Altizer, McNamara NAYS: None ABSENT: Supervisor Minnix RESOLUTION 011403-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, Church, Altizer, McNamara NAYS: None ABSENT: Supervisor Minnix IN RE: NEW BUSINESS – CONTINUED 1. Consideration of claim of Gardner W. Smith. (Paul Mahoney, County Attorney) A-011403-10 48 January 14 , 2003 Mr. Mahoney reported that a letter dated December 20, 2002 was received from Ms. Kristen Johnstone, Attorney for Mr. Gardner Smith. The claim is being submitted to the Board in accordance with the provisions of State Code Section 15.2-1243. State law stipulates that before a party can go to court in a legal action against the County, they are to submit a claim to the local governing body and provide them with an opportunity to address the claim before the claimant can file their lawsuit in State court. Also, Mr. Smith had previously filed charges of age and race discrimination with the United States Equal Opportunity Employment Commission (EEOC) on December 23, 2002. The EEOC informed Mr. Smith that it was unlikely that they would complete their investigation of his claim within the statutory time frame. They then issued Mr. Smith a notice of right to sue, at his attorney’s request, and closed their files. Under federal law, any lawsuit must be filed in federal court within 90 days of receipt of the notice from EEOC. County staff was optimistic regarding a favorable determination by EEOC in that Mr. Smith’s attorney was requesting the right to sue. Typically, EEOC will attempt to mediate disputes and this point was never reached. Staff submitted an extensive position paper to EEOC and was confident regarding the outcome of this process. Mr. Mahoney requested that the Board deny the claim of Mr. Smith. Mr. Hodge reported that the reassignment and dismissal of personnel is never a welcome process but one which is sometimes necessary in order to retain an efficient and effective structure for the operation of local government. He stated that 49 January 14 , 2003 both businesses and governments have been affected by the ongoing economic downturn, and the County reduced its budget projections by more than $1 million in the last fiscal year without any reduction in services to citizens. In February 2002, Roanoke County engaged in a comprehensive review of vacant and existing positions and other operating expenses. Many positions were left unfilled or transferred to other higher priorities. All offices in the County felt the effects of these budget adjustments. The Department of Community Relations was eliminated and those duties distributed among other departments. The Purchasing Director and Property Manager positions were eliminated. He reported that cuts were made at the management level first rather than making reductions within one department while leaving other departments untouched. All departments were asked to contribute and operate more efficiently. At the same time that state and local budgets were being reduced, additional demands were being passed on to local governments. In order to reduce their budget, the State Police are no longer handling E-911 cellular calls. This necessitated the addition of six dispatchers in the County’s police department to handle an increase of almost 50% in calls. Some vacant positions were transferred to the dispatch center for this purpose. A school resource officer was also added for the new Hidden Valley High School, and another position was reclassified as a Zoning Enforcement Officer to handle the increase in violations throughout the County. While the elimination of these positions is regrettable, the review process was both sound and adequate to prepare for state budget cuts and 50 January 14 , 2003 tax revenue shortfalls without reducing citizen services. Mr. Hodge stated that as the state considers further cuts this year, it is important to maintain a review process which will allow us to deal with budgetary difficulties as they arise and he also requested that the Board deny the claim. There was no discussion on this matter. Supervisor McNamara moved to approve staff recommendation (denial of the claim). The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Altizer, McNamara NAYS: None ABSENT: Supervisor Minnix IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 7:25 p.m. until Friday, January 17, 2003 at 12:00 noon to attend the Regional Leadership Summit hosted by the City of Roanoke at the History Museum and Historical Society located in Center in the Square. Submitted by: Approved by: ________________________ ________________________ Diane S. Childers Joseph P. McNamara Clerk to the Board Chairman