4/24/2001 - Regular
229
April 24, 2001
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
April 24, 2001
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the fourth Tuesday and the second
regularly scheduled meeting of the month of April, 2001.
IN RE:CALL TO ORDER
Chairman Minnix called the meeting to order at 3:00 p.m. The roll call was
taken.
MEMBERS PRESENT:
Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph
“Butch” Church, Supervisors Bob L. Johnson, Joseph
McNamara, Harry C. Nickens
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Brenda J. Holton, Deputy Clerk to the Board;
John M. Chambliss, Assistant County Administrator; Dan R.
O’Donnell, Assistant County Administrator; Kathi B. Scearce,
Community Relations Director
IN RE:OPENING CEREMONIES
The invocation was given by the Reverend Steve Taylor, Ghent Grace
Brethren Church. The Pledge of Allegiance was recited by all present.
IN RE:BRIEFINGS
1.Briefing on Day Reporting Program. (John Chambliss,
Assistant Administrator and Sandi Worley, Program Manager)
Mr. Chambliss advised that about a year ago, the Court Service Unit of the
230
April 24, 2001
County and the Juvenile Court System replaced the Youth Haven II program with the
Day Reporting Program. He introduced Ms. Worley, Program Manager, who reported
on the first six months of operations. She advised that the program is an alternative to
placement in a secure detention facility, and that they receive referrals from the City of
Roanoke, City of Salem and the County. They had eight honorable graduates from the
program, six dishonorable and four who left for unrelated reasons, with the average stay
being 59 days. The program has been very successful with the number of participants
being higher than anticipated, and they have already received 54% of the revenues
from the other localities needed to meet their funding match. She invited the Board to
attend their open house on Friday.
Mr. Chambliss responded to Supervisor Nickens’ questions concerning the
program’s total budget and local funding, and explained that the County’s share of the
program comes from the Virginia Juvenile Community Crime Control Act. Supervisor
Nickens asked that he be provided with a short summary explaining the budget for the
program, the total costs, and sources of the revenue.
2.Briefing on the Parks, Recreation and Tourism Public Use
Manual for Sports Organization and Community Users. (Pete
Haislip, Director of Parks, Recreation & Tourism)
Mr. Haislip advised that he was briefing the Board on the Public Use
Manual because of questions raised at the last meeting by some of the non-sanctioned
athletic programs in the Roanoke Valley. He advised that there will be a work session
later with the Parks & Recreation Advisory Commission to address this issue. He
described the major improvements that the Parks & Recreation Department have
231
April 24, 2001
completed over the past eight years and explained that this is due to the Board placing
a higher priority on recreation, the 1992 Bond referendum, and to the partnerships with
the recreation clubs. He reported that the matching grant program with the recreation
clubs was very successful with significant improvements of $509,000 from the 27 grants
made to seven recreation clubs in the amount of $158,000. The Public Use Manual
which was approved in 1997 identifies the recreation clubs as the primary provider of
youth athletics and defines the sanctioned programs and the non-sanctioned programs
that do not have to follow the residency or all-play rules. The non-sanctioned teams
which could be as many as 70 in the Roanoke Valley are charged a fee which goes into
the maintenance fund to provide upkeep of the facilities. He advised that the policies
are fair and provide service to the broadest segment of citizens which are the 700 youth
athletics teams and 8,800 participants in the County. He advised that the Parks &
Recreation Advisory Commission and Presidents Council of Recreation Clubs support
the policies and fees as contained in the Public Use Manual.
3.Presentation of fiscal year 2001-2002 budget for Roanoke
County. (Elmer Hodge, County Administrator)
Mr. Hodge advised that the budget has been very challenging this year
because of the uncertainties of the economy and the state budget, and thanked the
Board for their support and foresight in setting goals. He thanked Diane Hyatt, Chief
Financial Officer; Brent Robertson, Budget Director; Dan Morris, Finance Director;
Penny Hodge, Schools Finance Director; and Dr. Weber, School Superintendent, for
their work. He reported that the personal property tax bills have been printed based on
a 70% reimbursement from the State. The budget does not assume any increase from
232
April 24, 2001
the state for education, public safety or constitutional officers. He advised that at 5:00
p.m., the School Board will meet with the Board and after they have adopted their
budget, they will ask the Board to adopt the School’s Budget. Staff will also ask the
Board to decide on a percent for a salary increase for the County employees. After the
School Board meeting concludes, staff has planned a work session on the remaining
items on the budget, including the Board’s contributions to the arts and cultural
organizations. He advised that there will be a public hearing on May 8 on the budget
and May 22 on the appropriations ordinance.
Mr. Hodge advised that Dr. Weber and staff amended their budget to
provide a 4% salary increase for School employees. He went over the County budget
highlights by priorities: (1) Tax Deduction for Citizens: (a) reducing real estate tax from
$1.13 to $1.12, and (b) increasing the ceiling for the elderly and disabled. (2) Public
Education: (a) provided $3,013,000 for schools in new funding, (b) added $2,000,000
for Phase I of County school improvements, (c) added $1,500,000 to reserve for Hidden
Valley High School operations, (d) included $225,000 for water and sewer connections
for the new Hidden Valley High School, and (e) included funding to convert to semi-
monthly payroll for School employees. (3) Public Safety: (a) funded 35 paramedic-
firefighters which will provide 24/7 coverage of the County, (b) included 6 new police
officers to improve call response time, and (c) included $650,000 to fund public safety
salary increases to remain competitive. (4) Economic Development: (a) included
$60,000 to fund new Blue Ridge Parkway Visitor Center which will have a grand
opening May 7, (b) included $1,157,000 for infrastructure at the new Center for
Research and Technology, (c) provided $75,000 for economic development initiatives at
Tanglewood Mall, and (d) provided $200,000 for new tourism initiatives. (5) County
233
April 24, 2001
Employees: (a) provided salary increases averaging 4% for School and County
employees, and (b) increases the County’s health care contribution for School and
County employees by $1,218,818. (6) Capital Improvement Program: (a) includes
funding designed for improvements to Clearbrook, Mount Pleasant, Vinton and Mason
Cove fire stations, (b) included $1,000,000 designed for economic development
initiatives at Clearbrook and McDonald Farm, and (c) provides for an additional
$500,000 for revenue sharing reserved for public road improvement.
Mr. Hodge advised that the School Budget had a deficit of $654,014 but
their budget has been balanced. The County budget has a deficit of $626,000 and to
balance the budget, Mr. Hodge recommended taking $100,00 for CPMT and $260,000
for the Detention Home from the year end surplus, and an additional $300,000 expense
reduction to be absorbed through the County’s departments. Even with the deficit, the
County will add almost $800,00 to the year end fund balance.
As a clarification, Supervisor Church advised that tax relief for the elderly
cannot be done immediately but an ordinance will need to be presented for the Board’s
approval and will not become effective until applications are taken in January 2002.
In response to Supervisor Johnson’s inquiries, Mr. Hodge advised that the
number of full time positions will be 796 after the implementation of positions in the
budget; that the number of County vehicles will be available at the work session; and if
the County or Schools received additional funds, they will be brought back to the Board.
F.REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF
REZONING ORDINANCES - CONSENT AGENDA
Supervisor Nickens moved to approve the first reading and set the second
234
April 24, 2001
reading and public hearing for May 22, 2001. The motion carried by the following
recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
1.First reading of ordinance to rezone 1.50 acres from C-2
General Commercial District with conditions to C-1 Office
District for professional office use, located at the southwest
corner of Rosecrest Road and Route 221, Windsor Hills
Magisterial District, upon the petition of Stephen D. and Marie
Freeman.
2.First reading of ordinance to rezone 1.17 acres from R-1 Low
Density Residential District to C-1 Office District to operate
professional offices, located at 4920 Colonial Avenue, Cave
Spring Magisterial District, upon the petition of Steven L. Nash
and William F. Richards.
3.First reading of ordinance to obtain a Special Use Permit for 48
acres for a church and day care facilities, located on the 5400
block of Indian Grave Road, Cave Spring Magisterial District,
upon the petition of the Trustees of Evangel Foursquare
Church.
4.First reading of ordinance to obtain a Special Use Permit for
2.1848 acres to develop a non-conforming lot of record with no
public street frontage, located in the 5100 block of Starkey
Lane, Cave Spring Magisterial District, upon the petition of
Michael A. Anderson.
5.First reading of ordinance to obtain a Special Use Permit for
2.14 acres for an extension of tower height located at 880
Brushy Ridge Road, Catawba Magisterial District, upon the
petition of Nextel Partners, Inc.
H.SECOND READING OF ORDINANCES
1.Second reading of ordinance authorizing quitclaim and release
of a 20-foot water line easement and 20 foot sanitary sewer
easement within the boundaries of Sequoia Drive and located
between the temporary cul-de-sac, Sequoia Drive, Whitney
235
April 24, 2001
Estates, Section 1 and the cul-de-sac, Sequoia Drive, Whitney
Estates, Section 2 in the Catawba Magisterial District. (Arnold
Covey, Community Development Director)
O-042401-1
Mr. Covey advised that this is the second reading of an ordinance to
authorize quitclaim and release of a water line easement and sanitary sewer easement
so that the streets may be taken into the Virginia Department of Transportation
Secondary Road System. There have been no changes since the first reading. There
was no discussion and no citizens present to speak on this issue.
Supervisor Church moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
ORDINANCE 042401-1 AUTHORIZING QUIT-CLAIM AND RELEASE
OF PORTION OF A TWENTY-FOOT WATER LINE EASEMENT AND
TWENTY-FOOT SANITARY SEWER EASEMENT AS SHOWN AND
DEDICATED ON PLAT OF SECTION 1, WHITNEY ESTATES IN PLAT
BOOK 21, PAGE 36, WITHIN THE BOUNDARIES OF SEQUOIA DRIVE
BETWEEN THE TEMPORARY CUL-DE-SAC OF SECTION 1, WHITNEY
ESTATES, AND THE CUL-DE-SAC OF SECTION 2, WHITNEY
ESTATES, IN THE CATAWBA MAGISTERIAL DISTRICT
WHEREAS, in order for Sequoia Drive to be accepted into the state
secondary road system, the Virginia Department of Transportation (VDOT) requires that
the right-of-way be free and clear of any third party rights or encumbrances; and,
WHEREAS, VDOT has requested quit-claim and release to the
Commonwealth of Virginia, subject to certain conditions, of all existing easements within
the boundaries of Sequoia Drive, namely the following: a portion of a 20' water line
easement, shown and dedicated as “20' W.L.E.”, and a portion of a 20' sanitary sewer
easement, shown and dedicated as “20' S.S.E.”, on ‘Plat Showing Section No. 1,
, Property of Graham-Thomas, L.L.C.,’ dated April 21, 1998, and
WHITNEY ESTATES
recorded in the Clerk’s Office of the Circuit Court of Roanoke County, Virginia, in Plat
Book 21, page 36, and extending between the temporary cul-de-sac of Section 1,
Whitney Estates, and the cul-de-sac of Section 2, Whitney Estates; and,
WHEREAS, it will serve the interests of the public to have Sequoia Drive
236
April 24, 2001
accepted into the state secondary road system and the release, subject to the issuance
of a permit and other conditions, will not interfere with other public services and is
acceptable to the affected Roanoke County departments.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1.That pursuant to the provisions of Section 18.04 of the Roanoke
County Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on April 10, 2001; and a second
reading was held on April 24, 2001; and,
2.That pursuant to the provisions of Section 16.01 of the Charter of
Roanoke County, the interests in real estate to be released are hereby made available
for other public uses by conveyance to the Commonwealth of Virginia for acceptance of
Sequoia Drive into the state secondary road system by the Virginia Department of
Transportation (VDOT).
3.That quit-claim and release to the Commonwealth of Virginia of the
portion of the 20' water line easement, shown and dedicated as “20' W.L.E.”, and the
portion of the 20' sanitary sewer easement, shown and dedicated as “20' S.S.E.”, on
‘Plat Showing Section No. 1, , Property of Graham-Thomas, L.L.C.,’
WHITNEY ESTATES
dated April 21, 1998, and recorded in the aforesaid Clerk’s Office in Plat Book 21, page
36, within the boundaries of Sequoia Drive and extending between the temporary cul-
de-sac of Section 1, Whitney Estates, and the cul-de-sac of Section 2, Whitney Estates
as shown on Exhibit A, is hereby authorized subject to the following conditions:
a.VDOT issuance of a permit for any and all private utilities,
water lines or pipes, and sanitary sewer lines or pipes and
any related appurtenances or facilities.
b. The facilities located within the 40-foot right-of-way for
Sequoia Drive, as shown on Plat Book 21, page 36, may
continue to occupy the street or highway in the existing
condition and location.
c.The release would be for so long as the subject section of
Sequoia Drive is used as part of the public street or highway
system.
4.That the subject easements are not vacated hereby and shall revert
to the County in the event of abandonment of the street or highway.
5.That the County Administrator, or an Assistant County
Administrator, is hereby authorized to execute such documents and take such further
actions as may be necessary to accomplish this conveyance, all of which shall be on
form approved by the County Attorney.
6.That this ordinance shall be effective on and from the date of its
adoption.
On motion of Supervisor Church to adopt the ordinance, and carried by
the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
237
April 24, 2001
2.Second reading of ordinance authorizing the sale of 0.24 acre
surplus public property known as the Leslie Well Lot located
on Starkey Lane and the reservation of a 20 foot utility
easement. (Melinda Cox, Economic Development Specialist)
O-042401-2
Ms. Cox advised that this is the second reading of the ordinance and that
there is an existing business which would like to expand and purchase this property to
have access to their property. Mr. Mahoney advised that the offer was received from
Michael Anderson of Varsity Landscaping and Grounds, LLC for $16,900. There was
no discussion and no citizens present to speak on this issue.
Supervisor Minnix moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
ORDINANCE 042401-2 AUTHORIZING THE SALE OF 0.24 ACRE OF
SURPLUS PUBLIC PROPERTY KNOWN AS THE LESLIE WELL LOT
(TAX MAP NO. 87.11-3-10), LOCATED ON STARKEY LANE, AND THE
RESERVATION OF A 20 FOOT UTILITY EASEMENT
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1.That pursuant to the provisions of Section 16.01 of the Charter of
Roanoke County, the subject property, having been made available for other public
uses before permitting disposition by sale, is hereby declared to be surplus.
2.That an advertisement for bids for the sale of this surplus real
estate was advertised in the Roanoke Times & World News on April 15, 2001; and
3.That pursuant to the provisions of Section 18.04 of the Charter of
Roanoke County, a first reading of this ordinance was held on April 10, 2001, and the
second reading was held on April 24, 2001, concerning the disposition of the following
parcel of real estate identified as follows:
Leslie Well Lot Tax Map Parcel No. 87.11-3-10
4.That offers for said properties having been received, the offer of
Michael Anderson from Varsity Landscaping and Grounds, LLC to purchase this
238
April 24, 2001
property for the sum of $16,900 Dollars is hereby accepted.
5.That the purchase price for the property will be paid upon delivery
of a deed therefor and all proceeds from the sale of this real estate will be deposited
into the water fund in accordance with the trust agreements of the 1991 water revenue
bonds.
6.That there is hereby reserved a 20-foot utility easement along the
southwest property line of the well lot; and
7.That the County Administrator or any Assistant County
Administrator is hereby authorized to execute such documents and take such actions on
behalf of Roanoke County as are necessary to accomplish the sale of said property, all
of which will be on form approved by the County Attorney.
8.That this ordinance will be effective on and from the date of its
adoption.
On motion of Supervisor Minnix to accept the offer of Michael Anderson
and adopt the ordinance, and carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
IN RE:APPOINTMENTS
1.New Century Venture Center Board of Directors
Supervisor Nickens nominated Doug Chittum, Director of the Economic
Development Department, to serve on this Board.
2.Virginia’s First Regional Industrial Facility Authority
Supervisor Nickens nominated Doug Chittum, Director of Economic
Development, to complete the four year term of the former Economic Development
Director David Porter. This term will expire on September 24, 2002.
IN RE:CONSENT AGENDA
R-042401-3; R-042401-3.d; R-042401-3.e
Supervisor Nickens moved to adopt the Consent Resolution. The motion
carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
239
April 24, 2001
NAYS:None
RESOLUTION 042401-3 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the certain section of the agenda of the Board of Supervisors for
April 24, 2001, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
1.Acceptance of water and sanitary sewer facilities serving Interstate
Commerce Park.
2.Acceptance of water and sanitary sewer facilities serving The
Groves, Section 1.
3.Acceptance of water and sanitary sewer facilities serving The
Groves, Section 2.
4.Acceptance of Garland Circle into the Virginia Department of
Transportation Secondary System.
5.Resolution initiating the abandonment of a 0.12 mile section of
Glenmary Drive (Route 778) from the Virginia Secondary System of
State Highways.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Nickens to adopt the Consent Resolution , and
carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
RESOLUTION 042401-d REQUESTING ACCEPTANCE OF GARLAND
CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR-
5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's
Office of the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the requirements established by
the Subdivision Street Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation
240
April 24, 2001
have entered into an agreement on March 9, 1999, for comprehensive stormwater
detention which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions
Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code
of Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary easements for cuts, fills and
drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By:
Supervisor Nickens
Seconded By:
None Required
Yeas:
Supervisors Johnson, McNamara, Church, Nickens, Minnix
Nays:
None
Absent:None
RESOLUTION 042401-3.e REQUESTING THE ABANDONMENT OF A
0.12 MI. SECTION OF VA. RTE 778 (GLENMARY DRIVE) FROM THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM
WHEREAS, it appears to this Board that Secondary Route 778, from the
new cul-de-sac to end of state maintenance sign a distance of 0.12 miles, serves no
public necessity and is no longer necessary as a part of the Secondary System of State
Highways.
NOW, THEREFORE, BE IT RESOLVED: The Clerk of the Board is
directed to post and publish notice of the Board’s intent to abandon the aforesaid
section of Route 778, pursuant to §33.1-151 of the Code of Virginia of 1950, as
amended.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Commissioner of the Virginia Department of Transportation.
Recorded Vote
Moved By:
Supervisor Nickens
Seconded By:
None Required
Yeas:
Supervisors Johnson, McNamara, Church, Nickens, Minnix
Nays:
None
Absent:
None
IN RE:CITIZENS' COMMENTS AND COMMUNICATIONS
241
April 24, 2001
Keith Noell,
5281 Sallie Lane, advised that he wants to form a club
baseball team composed of Glenvar Middle School students and is concerned that they
will be required to pay a fee for use of fields according to the current policy. He asked
the Board to review this policy.
Supervisor Church thanked Mr. Noell for his efforts on behalf of county
youth and advised that a work session is scheduled today on this subject.
Bradley Foro
, 8235 Poor Mountain Road, advised that he feels the
personal property tax on motor homes and recreation vehicles is excessive and is again
asking the board to reduce the rate to the real estate tax rate.
IN RE:REPORTS
Supervisor Johnson moved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
1.General Fund Unappropriated Balance
2.Capital Fund Unappropriated Balance
3.Board Contingency Fund
4.Future School Capital Reserve
5.Accounts Paid - March 2001
6.Revenues and Expenditures for the nine months ended March
31, 2001
242
April 24, 2001
7.Statement of Treasurer’s Accountability per Investment and
Portfolio Policy as of March 31, 2001
8.Report of Claims Activity for the Self-Insurance Program
9.Proclamation signed by the Chairman
IN RE:REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Church:
(1) He advised that although teachers are important
and hopefully will get a 4% salary increase, he does not want to forget the other County
employees who are just as important, and expressed his appreciation to them. (2) He
advised that he feels tax relief for elderly is needed and is glad to see that the Board is
taking a positive approach. He advised Mr. Ira McGuire that he was hopeful that this
item will come up soon for action.
Supervisor Nickens:
(1) He thanked Joe Sgroi, Director of Human
Resources, for providing the information that he requested concerning his solicitation of
input from employees about the recent revision of the Employee Handbook.
Supervisor Johnson:
(1) He asked Mr. Mahoney about the status of
redistricting since Governor Gilmore signed the redistricting bill. Mr. Mahoney advised
that this committee will be meeting this week and will probably come back with two or
three options for the Board in May. (2) He advised that he feels the Board should meet
with the investment committee or schedule a work session to look at the County’s
investment strategies. Chairman Minnix advised that since the policy was set by the
Board, the Board can review and make changes.
243
April 24, 2001
Supervisor McNamara:
(1) He advised that the investment policy is
regulated by the State but that he would also support looking at it. (2) He advised that
the proposed tax relief for the elderly may cost more than presently budgeted and that
he would like to have better cost estimates before being asked to vote on this matter.
IN RE:CLOSED MEETING
Mr. Mahoney added clarification to a Closed Meeting item by advising that
the item pursuant to Code of Virginia Section 2.1-344 A (7) consultation with legal
counsel pertaining to litigation involves Roanoke County and American Management
Technology. He also added two items pursuant to Section 2.1-344 (7) consultation with
legal counsel pertaining to probable litigation involving collection for assessment of
BPOL taxes with respect to Home Shopping Network; and Section 2.1-344 (3)
acquisition and sale of real properties for public purposes.
At 4:20 p.m., Supervisor Minnix moved to go into Closed Meeting following
the work session and joint meeting with the School Board pursuant to Code of Virginia
Section 2.1-344 A (7) for consultation with legal counsel pertaining to negotiations with
Department of Environmental Quality; Section 2.1-344 A (5) discussion concerning
prospective businesses where no previous announcements have been made; Section
2.1-344 A (7) consultation with legal counsel pertaining to litigation; Roanoke County
and American Management Technologies; Section 2.1-344 (7) consultation with legal
counsel pertaining to probable litigation; involves collection for assessment of BPOL
taxes with respect to Home Shopping Network; and Section 2.1-344 A (3) acquisition
and sale of real properties for public purposes. The motion carried by the following
recorded vote:
244
April 24, 2001
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
TH
IN RE:WORK SESSION (4 FLOOR CONFERENCE ROOM) 4:00 P.M.,
1.Work Session to discuss Public Use Manual of the Parks,
Recreation & Tourism Department. (Pete Haislip, Director of
Parks, Recreation & Tourism)
The work session was held from 4:30 p.m. until 5:00 p.m. and was
presented by Mr. Haislip and Bobby Semones, Chair of the Parks & Recreation
Advisory Commission. Mr. Semones reported that at their recent Commission meeting,
they voted unanimously to support the current policy. Other members of the
commission present were Mrs. Lee Blair, Jerry Williams, and Paul Bailey. Supervisor
Johnson suggested that the staff could compile a list of dirt practice fields without lights
or backstops that could be used in the future. Karen Griffith, Chair of the Youth
Recreation Club President’s Council, advised that the council voted unanimously to
support the current policy and provided a letter of support. There was Board consensus
to support the current policies in the Public Use Manual, and Supervisor Nickens
suggested that it should be reviewed again in April, 2002.
IN RE:OPEN SESSION
At 5:10 p.m., Chairman Minnix advised that the Board was returning to
open session.
IN RE:JOINT MEETING WITH SCHOOL BOARD
245
April 24, 2001
At 5:10 p.m. Chairman Stovall called the School Board meeting to order.
Members present were Bill Irvin, Marion Roark, Tom Leggette and Mike Stovall. Jerry
Canada was absent for the roll call but arrived at 5:18 p.m. Other staff present were
School Superintendent Dr. Weber, School Board Clerk Brenda Chastain, and School
Finance Director Penny Hodge.
Chairman Minnix welcome the School Board members and staff to the
meeting.
1.Action to be taken by the School Board.
(a)Request to adopt fiscal year 2001-2002 School budget.
(Dr. Linda Weber, School Superintendent)
Dr. Weber advised that the school budget included a 4% salary increase
for teachers and administrators and a 5% increase for support staff and that the
$650,000 deficit had been covered primarily by changes in nurses and class sizes.
Supervisor Nickens advised that there was an error in the narration on
page 5 of the second revision of the budget. Ms. Hodge advised that this would be
corrected.
Mr. Irvin moved to adopt the School Budget as presented. The motion
was seconded by Ms. Roark, and carried by the following recorded vote:
AYES:Mr. Irvin, Mr. Leggette, Ms. Roark, Mr. Stovall
NAYS:None
ABSENT:Mr. Canada
When Mr. Canada arrived at 5:18 p.m., he advised that he supported the
adoption of the School’s budget.
246
April 24, 2001
2.Actions to be taken by the Board of Supervisors
(a)Request to adopt fiscal year 2001-2002 School budget.
(Dr. Linda Weber, School Superintendent)
A-042402-4
Supervisor Johnson advised that if any subsequent appropriation is
received from the state, it should be used to address the classroom size and nurses
which were reduced in the School Board budget. Chairman Minnix and Chairman
Stovall both stated their understanding that any subsequent appropriation would be
divided between the County and Schools.
Supervisor Johnson moved to adopt the School Budget as submitted. The
motion carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
(b)Approval of fiscal year 2001-2002 salary increase for
County employees. (Elmer Hodge, County
Administrator)
A-042402-5
Supervisor Johnson moved to make 4% available to the County
Administrator for salary increases for County employees. The motion carried by the
following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
247
April 24, 2001
IN RE:ADJOURNMENT OF SCHOOL BOARD
At 5:30 p.m., Mr. Leggette moved to adjourn the School Board meeting.
The motion was seconded by Ms. Roark, and carried by a unanimous roll call vote.
IN RE:CLOSED MEETING
The closed meeting was held from 5:30 p.m. until 6:50 p.m.
IN RE:CERTIFICATION RESOLUTION
R-042401-6
At 6:50 p.m., Supervisor Johnson moved to return to open session, and
adopt the Certification Resolution. The motion carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
RESOLUTION 042401-6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County, Virginia, that such closed
meeting was conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution,
and carried by the following recorded vote:
248
April 24, 2001
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
TH
IN RE:WORK SESSION (4 FLOOR CONFERENCE ROOM)
1.County budget work session.
The work session was held from 6:50 p.m. until 7:49 p.m. and presented
by Budget Director Brent Robertson, Chief Financial Officer Diane Hyatt, and Mr.
Hodge. After a discussion and consensus vote, the Board members reached
agreement on the amount of contributions for the human services, cultural and tourism
agencies which resulted in an additional $3,000 over the amount budgeted, and Mr.
Hodge was directed to provide these funds. Supervisor Church objected to the method
which was used at this meeting to approve these contributions. Supervisor Nickens
suggested, with the Board’s concurrence, that staff develop a new method for the Board
to appropriate these contributions or ask the Board to ratify the present method by
October 1, 2001.
It was the consensus of the Board to use the June 2001 year end surplus
funds of $360,000 ($100,000 from CPMT expenses and $260,000 from detention costs)
and an additional amount from the Operations budget to cover the deficit of $626,513.
Supervisor Johnson was advised that the County has 442 vehicles which
includes six in the present budget for the Police Department.
IN RE:ADJOURNMENT
At 7:50 p.m., Supervisor Minnix moved to adjourn. The motion carried by
a unanimous voice vote.
249
April 24, 2001
Submitted by,Approved by,
_______________________________
Brenda J. Holton, CMCH. Odell Minnix
Deputy Clerk to the BoardChairman