8/14/2001 - Regular
August 14, 2001
465
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
August 14, 2001
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of August, 2001.
IN RE: CALL TO ORDER
Chairman Minnix called the meeting to order at 3:00 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Joseph Butch
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Church, Supervisors Bob L. Johnson, Joseph McNamara, Harry C.
Nickens
MEMBERS ABSENT: None
STAFF PRESENT: John M. Chambliss, Assistant County Administrator; Paul M.
Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the
Board; Dan R. ODonnell, Assistant County Administrator; Kathi B.
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Scearce, Community Relations Director
IN RE: OPENING CEREMONIES
The invocation was given by John M. Chambliss, Jr., Assistant County
The Pledge of Allegiance was recited by all present.
Administrator.
August 14, 2001
466
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Chairman Minnix requested that Citizens Comments be moved to the first of the
meeting as Item D.1 and if citizens arrive later and wish to speak, they will be given the
opportunity later in the meeting.
Mr. Mahoney advised that a Closed Meeting was no longer necessary and asked to
pursuant to Code of Virginia Section 2.1-344 A (3) discussion of
delete the item
acquisition or disposition of real property for public purposes, Salem Office Supply.
Supervisor Nickens requested a Closed Meeting concerning Item M.8 pursuant to
Section 2.1-344 A (7) consultation with legal counsel regarding potential litigation, Roanoke
Regional Water Pollution Control Plant upgrade.
IN RE: CITIZENS COMMENTS
Chairman Minnix announced that many citizens were present and were requesting
to speak to the Board and that is why Citizens Comments was moved.
The following citizens expressed appreciation for the Countys support and funding
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for the Explore Park: (1) Sara Franklin, (2) Elizabeth Bower, Arts Council (3) Sally Rugaber, 120 A
West Campbell Avenue; (4) Bruce Wood, 6511 Garman Drive; (5) Lee Blair, 8813 Old Mill Forest
Drive; (6) Jim Phipps, 1106 Cape Ann Court; (7) Susan Jennings, Arts Council; (8) Sigmund E.
Davidson, 3054 Overlook Trail Drive; (9) Warner Dalhouse, 460 Tranquillity Road; (10) Lucian
Grove, 3118 Hubbard Road; (11) Bittle Porterfield, 2831 Wilton Road; (12) Pauline Johnson,
August 14, 2001
467
6511 Woodbrook Drive; (13) Tom Brock, 5434 Peregrine Crest Circle; (14) David Kjolhede,
3464 Colonial Avenue; (15) Pearl Fu, 2909 Avenham Avenue; (16) Sydney Nordt, 1569 Dun
Rovin Land; (17) Heywood Fralin, 2744 South Jefferson Street; (18) Jack Loeb, 5128 Crossbow
Circle; and (19) John Levin, Mill Mountain Theater.
Paul Bell, 2705 Hillbrook Drive, spoke as a taxpayers advocate and in opposition to
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the Boards support of Explore Park and advised that he believes 75% of the citizens have not
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visited it. He does not understand why the Board would consider approving the fee for transport
on the agenda today when they gave money to Explore.
Supervisor Church advised that the Countys support of Explore Park is an example
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of regional cooperation, and he believes that the additional $150,000 is an investment needed to
provide the experience of Explore Park for everyone. This decision was not made on the spur of
the moment and required private and discrete negotiations.
In response to Supervisor Johnson, Mr. Mahoney advised that if Explore Park
closes, the Commonwealth of Virginia will own all the real property and improvements which is a
$10 million private enterprise. Supervisor Johnson advised that if the additional funds for Explore
were included in the budget as part of Parks & Recreation, the question of secrecy would not have
come up. Because the Board was dealing with a state authority with rules and regulations, the
negotiation process had to be done in private. Explore Park has been an integral part of the
County, and the Board has been providing funding for past twelve or thirteen years.
Supervisor Nickens suggested that if the majority of citizens have not visited the
Explore Park, this should be a challenge to County and Explore staff. He suggested having a
August 14, 2001
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Roanoke County Day for better exposure with the entrance fee for County citizens being free,
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discounted, in exchange for a food donation or perhaps a raffle.
IN RE: NEW BUSINESS
Approval of resolution establishing a schedule of ambulance transport
1.
fees. (Dan ODonnell, Assistant Administrator and Rick Burch, Chief of
Fire & Rescue)
R-081401-1
between 1994 and 2000, emergency medical service
Mr ODonnell advised that
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calls in Roanoke County increased from 4,888 to 10,321, an increase of 111%. This
increase has necessitated major changes in the overall Fire and Rescue Service delivery
system. In fiscal year 2000-2001, the Board approved Phase One of the Fire and Rescue
Staffing Plan, which provided 20 additional paid staff and implemented 24-hour shifts at
core stations. In Fiscal Year 2001-2002, the Board approved Phase Two, which included
an additional 15 paid Fire and Rescue staff in order to provide Advanced Life Support
coverage to 80% of the population of the County within six minutes. Approval of this
resolution is the final step necessary to implement ambulance transport fees, which will
provide the revenue necessary to pay for the 15 additional personnel. The resolution
establishes the fee schedule for Advanced Life Support, Basic Life Support and mileage
with an implementation date for the fees being November 1, 2001. The revenue target for
the remainder of the fiscal year is $337,500, which will be sufficient to cover the cost of the
August 14, 2001
469
15 additional staff for the remainder of the year. The resolution contains two important
considerations: (1) only transported individuals will be charged; and (2) those who cannot
afford to pay will not be forced to pay.
Annie Krochalis, 9428 Patterson Drive, advised that she supports the expansion of
the Bent Mountain Library, need for career and volunteer rescue staff at Bent Mountain Station
8, Mount Pleasant and Catawba, and believes in the importance of community participation in
public policy matters. She asked that the fee for transport policy be clearly written to assure
citizens that fees will be directed to the insurance carrier and this will not be revisited later
depending on amount of collections. She agreed that an education campaign is necessary and is
concerned about how mileage will be determined for those living outside the County such as the
Bent Mountain volunteers who live in Floyd County. She advised that the report on the agenda
today concerning expansion of Bent Mountain Library suggested that all funding should come
from the citizen fund raising effort but she does not understand why the County cannot match the
funds raised. She and Ms. Carver, who was unable to attend this meeting, were not aware this
was going to be on the agenda, and they have explored all the suggestions in the report.
In response to Supervisor Church, Chief Burch advised that the mileage was
computed from the closest edge of each of the five County fire and rescue districts to each of the
closest hospitals and in surrounding counties, they took the mileage from the County line to the
closest hospital. In response to Supervisor Nickens, Chief Burch advised that this is a fair
structure for mileage throughout the County and achieves the goal of less paperwork for
volunteers which was one of their concerns. In response to Supervisor Nickens concerns about
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August 14, 2001
470
Medicare not reimbursing because of mileage averages, Chief Burch advised that this policy has
been researched and is similar to the one used by Roanoke City, and it has been approved by the
Countys billing agency. Supervisor Nickens questioned if the November 1 start up date allows
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sufficient time for education of citizens, and advised that the 24 hour service was started in early
April and requested that staff provide a status report on the results of the this staffing change.
Supervisor McNamara advised with the 111% increase in calls, something had to be done.
Establishing fees was not his first choice but he congratulated Chief Burch on a good job
implementing the program. Supervisor Johnson advised that he was against fee for services for
the last four years and advised that he is supporting it now because the volunteers at Station 5
support it. He advised that he never wants to see any citizens receiving calls about collection for
emergency response fees. Supervisor Church highlighted item #2 in the resolution that no
recipient who cannot afford to pay the transport fee will be required to do so. Chief Burch advised
that they have several ideas and preliminary work has been done for the education campaign.
Supervisor Nickens advised that he is very supportive and pleased with the Boards implementing
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priority of life over property and supplementing efforts on behalf of volunteer fire and rescue. He
reported that today at 2:30 p.m., the County celebrated the installation of the first automated
external defibrillator (AED) in a County government building and that there are now 19 AEDs in
vehicles and 7 in buildings.
Supervisor Nickens moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
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471
NAYS: None
RESOLUTION 0814011 ADOPTING A SCHEDULE OF AMBULANCE
TRANSPORT FEES AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Board of Supervisors enacted a FEE FOR SERVICES ordinance as
an addition to the Roanoke County Code on May 22, 2001 which establishes the legal structure
for providing emergency medical transport services and accompanying fees as provided for by the
Code of Virginia; and,
WHEREAS, Section 2131 of this ordinance, contained in Chapter 2
ADMINISTRATION of the Roanoke County Code, provides that the Board of Supervisors, by
resolution, may establish reasonable fees for the provision of emergency medical services by all
emergency medical service personnel, whether provided by volunteers or public employees, upon
the recommendation of the County Administrator and the Chief of Fire and Rescue ; and,
WHEREAS, the County Administrator and the Chief of Fire and Rescue have jointly
recommended the establishment of reasonable fees for the provision of various levels of
emergency medical services, including mileage fees for vehicles, after investigation of fees
charged for similar services in other jurisdictions.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The following ambulance transport fees shall only be charged by the
County of Roanoke only for the actual transport of an individual for the
following described emergency medical services provided by Roanoke
County owned, operated, funded, housed or permitted emergency
vehicles:
Basic Life Support (BLS) $145.00
Advanced Life Support (ALS) $290.00
Mileage: Five Dollars ($ 5.00) per loaded mile from the point of
pickup to the emergency room (ER), with a maximum
charge of Seventy-five Dollars ($ 75.00) for transports
originating in Roanoke County: For transports
originating outside of Roanoke County, the mileage
charge will be calculated from the Roanoke County line
to the emergency room.
2. No recipient of ambulance service who cannot afford to pay the
ambulance transport fees will be required to do so.
3. This Resolution shall be in full force and effect on and after November
1, 2001.
August 14, 2001
472
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
2. Request for funding for extension of automated solid waste collection
service. (Anne Marie Green, General Services Director)
A-081401-2
Ms. Green advised that the County collects solid waste from approximately
26,000 homes on a weekly basis. Of these, 24,000 homes receive automated collection
service from the one-arm bandit along with at least one free 90 gallon container. Most of
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the remaining 2,000 homes, some in rural areas and some in newer subdivisions, receive
service from a rear-loader truck, and the residents must provide their own trash containers.
Periodically, the County receives requests from citizens for extension of automated service
along with a free container. Staff estimates that at least 1,000 cans will be needed to serve
these 700 homes, as many families qualify for and request two cans per household. The
cost per can is $42.00 and the cans have an estimated life of 10 years. The remaining
1,300 homes, which are mainly in the Bent Mountain and Bradshaw areas, can be
addressed as Phase II in the upcoming budget process. The fiscal impact for expansion of
this service is $42,000 for purchase of 1,000 new cans. Funds are available in the Capital
Fund Unappropriated balance.
Supervisor Nickens moved to approve the appropriation of $42,000 from the
August 14, 2001
473
capital fund unappropriated balance. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
3.
Resolution accepting the employees of the Commissioner of the
Revenue into the Roanoke County Personnel System. (Paul Mahoney,
County Attorney)
R-081401-3
Mr. Mahoney advised that employees of constitutional officers may participate in
the personnel system at the discretion of the Board and upon concurrence of the constitutional
officer. This item is necessary due to the death of Commissioner of Revenue Wayne Compton,
and because a new constitutional officer revokes the decision to participate in the County
personnel plan. Ms. Nancy Horn, Commissioner of Revenue, is now asking to participate in the
The proposed resolution accepts the employees of the
County personnel system.
Commissioner of the Revenue into the personnel system, provides for an exemption for the
elected official and her chief deputy (the chief deputy is deemed to be a confidential, policy-
making position), as well as a revocation procedure.
Supervisor McNamara moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
August 14, 2001
474
NAYS: None
RESOLUTION 0814013 ACCEPTING THE EMPLOYEES OF THE ROANOKE
COUNTY COMMISSIONER OF THE REVENUE INTO THE PAY AND
CLASSIFICATION PLAN AND THE PERSONNEL SYSTEM OF THE COUNTY OF
ROANOKE
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the employees of the Roanoke County Commissioner of the Revenue,
said constitutional officer having heretofore agreed in writing that her employees be accepted into
the pay and classification plan and the personnel system of the County of Roanoke, as authorized
in Chapter 6 of the Charter of the County of Roanoke, be and such employees hereby are
accepted into the pay and classification plan and the personnel system of the County of Roanoke;
and
2. That all of the terms, provisions, and conditions of the pay and classification
plan and the personnel system of the County of Roanoke as fully set forth in the Roanoke County
Employee Handbook shall from and after the adoption hereof be applicable to each of the
employees of the aforesaid offices; and
3. That the elected officer of the constitutional office shall be exempt from the
terms, provisions, and conditions of the County personnel system. The Chief Deputy in each said
office shall be exempt from the terms, provisions, and conditions of the County personnel system
relating the application, qualification, appointment, disciplining, dismissal, and grievance procedure
provisions of the Roanoke County Employee Handbook. The Chief Deputy of each said officer is
deemed to be a confidential, policymaking position. These positions shall remain subject to the
express provisions of 15.21603 of the State Code; and
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4. The participation of the employees of these constitutional offices in the
County personnel system shall continue until revoked by the constitutional officer, either by written
notice to the Chairman of the Board of Supervisors, or by the election, qualification, and
assumption of office by a new individual; and
5. The effective date of this resolution shall be August 14, 2001.
6. That an attested copy of this resolution be forthwith transmitted to each of
the Commissioner of the Revenue.
On motion of Supervisor McNamara to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: FIRST READING OF ORDINANCES
August 14, 2001
475
1. First reading of ordinance authorizing creation of and financing for a
local public works improvement project Orchards Sewer Project. (Gary
Robertson, Utility Director)
Mr. Robertson advised that the Orchards Sections 1 & 2 were originally
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developed in the late 1970s with sewer service provided by individual on-site septic systems.
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Since that time, staff has periodically received inquiries for extending public sewer service due to
inadequacy or failure of septic system drainfields, and has been working to explore various
sewage conveyance options and arrive at a workable solution.A letter dated July 6, 2001 was
sent to 35 property owners on Jonathan Lane, Harvest Ridge Road and Appletree Drive, and
.
thirty-three responses were received (12 in favor and 21 not interested)
Mr. Robertson described three alternatives:
(1) Establish special sewer service
areas, which could serve 21 existing residences, and approve construction of the gravity sewer
The
lines to connect the four (4) proposed service areas with an estimated cost of $144,000.
total cost for initial participants would be $6,800 with later participants paying $9,062.50
Comment:
Interest Factor =
1.25
(based on the present off-site facility fee of $1,500). (2) Establish a larger, special sewer
Cost = $5,750 x 1.25 =
$7,187.50
service area, which would encompass all unsewered properties and potentially serve an
additional 41 properties. The sewer connection fee would be established at $6,800 for
initial participants and $9,062.50 for later participants. (3) Do not approve request for
extension of public sewer service to the proposed service areas of The Orchards.
Mr. Robertson advised that staff is recommending approval of Alternative 1
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476
with total construction cost of $144,000, and the twelve property owners contributing
$72,600, and a transfer from the Public Works Participation Fund for the remaining
$71,400. There was no discussion.
Supervisor Johnson moved to approve the first reading and alternative #1 and
set the second reading for August 28, 2001. The motion carried by the following recorded
vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: SECOND READING OF ORDINANCES
1. Second reading of ordinance amending Article IV, Sewer Use Standards,
of Chapter 18, Sewers and Sewage Disposal, of the Roanoke County
Code. (Gary Robertson, Utility Director)
O-081401-4
Mr. Robertson advised that there have been no changes since the first
reading and there were no citizen presents to speak on the item.
Supervisor Minnix moved to adopt the ordinance. The motion carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
August 14, 2001
477
ORDINANCE 081401-4 AMENDING ARTICLE IV. SEWER USE STANDARDS OF
AND SEWAGE DISPOSAL OF THE ROANOKE COUNTY
CHAPTER 18. SEWERS
CODE
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following sections of Article IV. Sewer use standards of Chapter 18.
Sewers and Sewage Disposal be amended to read and provide as follows:
SEWERS AND SEWAGE DISPOSAL '18
ARTICLE IV. SEWER USE STANDARDS*
Sec. 18151. Definitions.
For the purpose of this article, the words and phrases set out in this section shall have the
following meanings:
* * * *
CODBOD ratio means the ratio of the value of COD to BOD as these values are defined
above.
* * * *
Sec. 18153. Prohibited discharges generally.
* * * *
(b) Discharges into public sewers shall not contain:
(1) Antifreeze
.
(2) Fluoride other than that contained in the public water supply greater than ten
(10.0)mg/l (12) mg/l.
(3) Benezene, Toluene, Ethylbenzene and Xylene (BTEX) greater than 5.0 mg/l.
(4) Pollutants which create a fire or explosive hazard in the P.O.T.W., including, but not
limited to, waste streams with a close-cut flashpoint of less than one hundred forty
(140) degrees Fahrenheit sixty (60) degrees Centigrade using the test methods
specified in 40 CFR 261.21.
(5)Substances causing a chemical oxygen demand (COD) greater than 1,500
mg/l in the wastewater.
(6) Strong acid or concentrated plating solutions, whether neutralized or not.
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478
(7) Fats, wax, grease or oils,
, whether emulsified or not, in excess of 100 mg/I or containing
substances which may solidify or become viscous at temperatures between thirty-
two (32) degrees and one hundred fifty (150) degrees Fahrenheit (0* and 65*
Centigrade).
(8) Obnoxious, toxic or poisonous solids, liquids, or gases, vapors, or fumes in
quantities sufficient to violate the provisions of subsection (a) of this section.
(9) Waste, wastewater or any other substance having a pH lower than 5.0, or any
other substance with a corrosive property capable of causing damage or hazard to
structures, equipment and personnel at the wastewater facility.
(10)Substances which cause a COD to BOD ratio greater than 5.
(11) Waste, wastewater or any other substance containing phenols, hydrogen
sulfide or other taste and odor producing substances that have not been
minimized. After treatment of the composite wastewater, effluent
concentration limits may not exceed the requirements established by state,
federal or other agencies with jurisdiction over discharges to receiving
waters.
(12) Antimony and beryllium greater than 1.0 mg/1.
(13) Hazardous wastes.
(14) Trucked or hauled pollutants, except at discharge points designated by the
control authority.
.
(15) Trucked or hauled industrial wastewater,
with the exception that wastewater pumped from
restaurant grease traps may only be trucked or hauled and discharged
only at a designated area at the wastewater treatment plan.
(16) After treatment of the composite wastewater, effluent concentration limits may
August 14, 2001
479
not exceed the requirements established by state, federal or other agencies with
jurisdiction over discharges to receiving waters.
* * * *
Sec. 18154. Technical based local limits.
* * * *
(b) The maximum allowable concentrations of heavy metals and toxic materials stated
in terms of milligrams per liter (mg/l), determined on the basis of individual sampling in
accordance with "Standard Methods" are:
(1) Arsenic: 0.18 mg/l.
(2) Barium: 5.0 mg/l.
(3) Boron: 1.0 mg/l.
(4) Cadmium: 0.03 mg/l.
(5) Chromium (total): 1.63 mg/l.
(6) Chromium VI: 0.59 mg/l.
(7) Copper: 1.61 mg/l. .
(8) Lead: 0.3 mg/l.
(9) Manganese: 1.0 mg/l.
(10) Mercury: 0.003 mg/l.
(11) Nickel: 2.81 mg/l.
(12) Selenium: 0.02 mg/l.
(13) Silver: 0.28 mg/l.
(14) Zinc: 0.8 mg/l.
(15) Cyanide: 1.0 mg/l.
* * * *
Sec. 18156.2. Determination by utility director.
* * * *
(b) A determination with respect to an actual or potential illegal or improper discharge,
inflow or infiltration of stormwater, surface water, groundwater, roof runoff or subsurface
drainage into the public sanitary sewer system from the property of a sewer user or any other
person shall be based upon the following:
(1)Category I defects are defined as direct connections (inflow) to the public sewer of
sump pumps (including overflows), holes in floor drains, downspouts, foundation
drains, and other direct sources of inflow (including but not limited to visible
evidence of ground/surface water entering drains through doors or cracks in
floors and walls) as noted during field inspections by the Roanoke County Utility
Department.
August 14, 2001
480
* * * *
Sec. 18159. Discharge of substances capable of impairing, etc. facilities.
* * * *
(b) Discharges prohibited by subsection (a) of this section include, but are not limited
to, materials which exert or cause concentrations of:
* * * *
(4)Wastes having a COD to BOD ratio greater than 5 to 1.
* * * *
(f) No person shall discharge into public sewers solid or viscous substances which
violate subsection (a) of this section, if present in sufficient quantity or size, including but not
limited to:
(1) Ashes.
(2) Cinders.
(3) Sand.
(4) Mud.
(5) Straw.
(6) Shavings.
(7) Metal.
(8) Glass.
(9) Rags.
(10) Feathers.
(11) Tar.
(12) Plastics.
August 14, 2001
481
(13) Wood.
(14) Unground garbage.
(15) Whole blood.
(16) Paunch manure.
(17) Hair and fleshings.
(18) Entrails.
(19) Paper products, either whole or ground by garbage grinders.
(20) Slops.
(21) Chemical residues.
(22) Paint residues.
(23) Bulk solids.
Sec. 18164. Discharge permits for industrial waste.
* * * *
(g) If an industrial user knows in advance of the need for a bypass, it shall submit prior
notice to the control authority, at least ten (10) days before the date of the bypass, if possible.
* * * *
(1)An industrial user shall submit oral notice to the control authority of an
unanticipated bypass that exceeds applicable pretreatment standards within twenty-four (24)
hours from the time it becomes aware of the bypass.
* * * *
(k) All owners of facilities governed by industrial wastewater permits issued pursuant
to this section shall also comply with any applicable reporting requirements, including but not
limited to:
(1):
* * * *
b. Industrial users described above shall submit the information set forth
below.
* * * *
4. Flow measurement. Information showing the measured
average daily and maximum daily flow, in gallons per day,
to the POTW from regulated process streams and other streams,
as necessary, to allow use of the combined waste stream formula
set out in 40 CFR 403.6(a).
August 14, 2001
482
2. This ordinance shall be effective from and after its adoption.
On motion of Supervisor Minnix to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: APPOINTMENTS
1. Industrial Development Authority
Supervisor Minnix advised that Billy Branch is willing to serve another term
and Supervisor Nickens advised that he will contact Stephen Musselwhite to determine if
he would like to serve another term.
IN RE: CONSENT AGENDA
R-081401-5; R-081401-5.d; R081401-5.e
Supervisor Johnson moved to adopt the Consent Resolution. The motion
carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 081401-5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA
August 14, 2001
483
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the certain section of the agenda of the Board of Supervisors for
August 14, 2001 designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1 through
5, inclusive, as follows:
1. Approval of minutes - June 10, 2001, July 10, 2001, July 12, 2001.
2. Confirmation of committee appointment to Clean Valley Council.
3. Request from Schools to accept and appropriate the Commonwealth
of Virginia Local Partnership Grant for $84,999.75 to the Regional
Alternative School Program Budget.
4. Request Adoption of a Roanoke County Environmental Policy.
5. Adoption of Resolution of Appreciation upon the retirement of:
(a) Kay B. Atkins, Social Services Department
(b) Gary L. Thompson, Social Services Department
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any such
item pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 081401-5.d EXPRESSING THE APPRECIATION OF THE BOARD
OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF KAY B.
ATKINS, SOCIAL SERVICES DEPARTMENT, AFTER TWENTY NINE YEARS OF
SERVICE
WHEREAS, Kay B. Atkins was first employed by Roanoke County on June 26, 1972
in the Social Services Department as a Junior Clerk Typist; and also served as Senior Clerk Typist,
Eligibility Worker and Senior Eligibility Worker; and
WHEREAS, Ms. Atkins retired from Roanoke County on August 1, 2001 as Social
Services Eligibility Supervisor after twenty nine years and one month of service; and
WHEREAS, Ms. Atkins served as the ADAPT coordinator for the department, as
August 14, 2001
484
well as Program Supervisor for the Food Stamp Program; and
WHEREAS, Ms. Atkins, through her employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens, assuring timely public assistance
benefits and excellent customer service.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County
to KAY B. ATKINS for twenty nine years of capable, loyal and dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 081401-5.e EXPRESSING THE APPRECIATION OF THE BOARD
OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF GARY L.
THOMPSON, SOCIAL SERVICES DEPARTMENT, AFTER TWENTY-EIGHT YEARS
OF SERVICE
WHEREAS, Gary L. Thompson was first employed by Roanoke County on April 9,
1973 in the Social Services Department as a Social Worker and also served as Senior Social
Worker; and
WHEREAS, Mr. Thompson retired from Roanoke County on August 1, 2001 as
Social Work Supervisor after twenty-eight years and three months of service; and
WHEREAS, Mr. Thompson provided supervision of the Child Protective Services
Program and worked closely with the Police Departments of Roanoke County, Town of Vinton, and
City of Salem to assure compliance with the policies of the Virginia Department of Social Services;
and
WHEREAS, Mr. Thompson is a compassionate, caring man who supported
innovated service delivery to the citizens; and
WHEREAS, Mr. Thompson, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County
to GARY L. THOMPSON for twenty-eight years of capable, loyal and dedicated service to Roanoke
County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
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IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS
Ms. Joan Carver, 8469 Willett Lane, spoke concerning the report on the Bent
Mountain Library expansion, and advised that she was unaware that this was on the agenda. She
advised that an escrow account for Bent Mountain Library was set up by Bent Mountain
Womens Club with $1,100 of their funds but they did not go ahead with collecting the money
=
before getting approval from the Board. Since the Board report mentioned that the Board would
accept the project if 100% of the construction costs were collected, she inquired about grants
such as those done by Parks & Recreation where they match the citizens funds, up to total of
$10,000 for each grant.
Supervisor Nickens responded that this item is on the agenda for a report and
generally does not require discussion. He advised that capital projects need to be considered
differently when creating matching funds. Supervisors Nickens and McNamara expressed
concern as to whether the Library Board had endorsed the project. Supervisor McNamara
advised that the citizens need encouragement and guidance as to the next steps to take and
suggested a work session. It was the consensus of the Board to schedule a work session in
August or September to discuss the Bent Mountain Library expansion.
IN RE: REPORTS
Supervisor Johnson moved to receive and file the following reports with the
removal of Item 7 for discussion. The motion carried by a unanimous voice vote.
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486
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
Future School Capital Reserve
4.
5. Status Report on Bent Mountain Library addition citizen fund raising
initiative
6. Proclamations signed by the chairman
Investment Summary, Fiscal Year Ended June 30, 2001
7.
Supervisor McNamara expressed appreciation to Finance Director Morris and
Treasurer Anderson for the level of detail in this report which is exactly what the Board
needs in work sessions. He believes that the changes being made are appropriate.
Supervisor Nickens moved to receive and file Item M.7. The motion carried
by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
8. Report on Roanoke Regional Water Pollution Control Plant upgrade
Supervisor Nickens withdrew his request to discuss this item in closed meeting and
asked that it be placed on a future agenda for discussion in a closed meeting
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Church advised that U. S. Senator Allen recently opened a district office
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487
in Roanoke County and welcomed him.
Supervisor Nickens asked Mr. Mahoney to review the memorandum distributed to
Board members about the Citizen Survey Bid Proposal.
IN RE: WORK SESSIONS
1. Work session on Nuisance Enforcement. (Paul Mahoney, County
Attorney)
The work session was held from 5:20 p.m. until 5:55 p.m. and was presented by
Mr. Mahoney. The work session was requested by Supervisor Johnson to discuss code
enforcement where there is a health and/or safety issue involved. He advised that mediation of
the resulting mosquito problem caused by a swimming pool left unattended could not be done in a
timely manner because of the length of notice required and the necessary interaction with the
Health Department. After discussion of similar enforcement problems with junk cars, weeds and
trash, staff was directed to bring back an ordinance to amend the County Zoning Ordinance to
shorten the time period for the correction of a violation from the date of written notification from
15 days to 10 days.
2. Work session on process for contributions to social and human
services, cultural and tourism agencies. (Brent Robertson, Budget
Director)
The work session was held from 5:55 p.m. until 6:00 p.m. and was presented by
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488
Mr. Robertson. Supervisor Church suggested that two public hearings be held so that the
speakers could be spread out among the two meetings Supervisor Nickens suggested that
funding applications include information about whether or not audits have been done. It was the
consensus of the Board that the Supervisors will return the forms provided by the Budget
Department with their recommendations for contributions within two weeks after they are
received.
IN RE: CLOSED MEETING
Chairman Minnix announced that the Closed Meeting was not held.
IN RE: ADJOURNMENT
At 6:02 p.m., Supervisor Minnix moved to adjourn. The motion carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
Submitted by, Approved by,
__________________ ________________
Brenda J. Holton, CMC H. Odell Minnix
Deputy Clerk to the Board Chairman
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