12/4/2001 - Regular
December 4, 2001
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
December 4, 2001
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the first Tuesday and the first regularly
scheduled meeting of the month of December, 2001.
IN RE:CALL TO ORDER
Chairman Minnix called the meeting to order at 3:00 p.m. The roll call was
taken.
MEMBERS PRESENT:
Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph
“Butch” Church, Supervisors Bob L. Johnson, Joseph
McNamara, Harry C. Nickens
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M Mahoney,
County Attorney; Mary H. Allen, Clerk to the Board; John M.
Chambliss, Assistant County Administrator; Dan R. O’Donnell,
Assistant County Administrator;Kathi B. Scearce, Community
Relations Director
IN RE:OPENING CEREMONIES
The invocation was given by Gardner W. Smith, Director, Purchasing
Department. The Pledge of Allegiance was recited by all present.
IN RE:REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
December 4, 2001
Mr. Hodge advised he may add two items after the closed meeting.
IN RE:PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1.ResolutionofCongratulationstoCoxCommunications,Inc.on
th
its25AnniversaryintheRoanokeValley.
R-120401-1
Present to accept the resolution were Catherine McCullough, Vice
President and General Manager of Cox Communications and other Cox staff.
Supervisor Nickens moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
RESOLUTION120401-1 OF CONGRATULATIONS TO COX
TH
COMMUNICATIONS, INC. UPON THEIR 25ANNIVERSARYIN THE
ROANOKE VALLEY
WHEREAS, Cox Communication, Inc, the nation’s fifth largest cable
television company, is a Fortune 500 company, operating cable systems to
approximately 6.2 million customers in 23 states; and
WHEREAS, Cox Communications Roanoke, located in the County of
Roanoke, has been providing service in the Roanoke area for 25 years, beginning on
November 4, 1976; and
WHEREAS, Cox Communications serves 58,000 customers in Roanoke
County, Roanoke City and the Town of Vinton, boasts 1,049 cable miles and 141 fiber
miles providing analog and digital video service, high speed internet service,CableRep
advertising and Cox Business Service; and
WHEREAS, Cox has over 165 employees, an annual payroll in excess of
$6.7 million, and was recently awarded the National Cable Television Association
Customer Service Seal for each of the 11 years it has been available; and
WHEREAS,Cox has emphasized active community involvement through
its support of Junior Achievement, “Partners for Success” with County and City schools,
West End Center for Youth, Roanoke Symphony, and has given back over $1 million in
funding and promotional support to area charitable organizations and civic groups.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of
December 4, 2001
Roanoke County, Virginia, extends its sincere congratulations to Cox Communications,
th
Inc. on its 25 anniversary in the Roanoke Valley; and
FURTHER, the Board of Supervisors expresses its appreciation to Cox for
being an outstanding corporate citizen and providing employment to many residents in
the Roanoke Valley.
On motion of Supervisor Nickens to adopt the resolution, and carried by
the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
IN RE:BRIEFINGS
1.BriefingontheNationalSoftballAssociationGirlsFastPitch
SoftballClassBWorldSeriestobeheldintheRoanokeValley
onJuly13-20,2002.(PeteHaislip,DirectorofParks,Recreation
andTourism)
Mr. Haislip advised that hewas pleased to report that Roanoke County is
part of a partnership with the Citiesof Salem and Roanoke which will host the 2002
N.S.A. Girls Fast Pitch Class B World Series. This event, scheduled for July 14-20,
2002, is probably the largest single sporting event in the history of the Roanoke Valley
and will bring millions of dollars of economic activity to the Valley. Mr. Haislip reported
that it is anticipated that 300 teams from the eastern United States will be participating,
requiring a minimum of 3,000 hotel rooms per night, for the first four days of the
tournament alone. It is also projected that this tournament will book in excess of 12,000
hotel room nights. Valley restaurants,gas stations, grocery stores, shopping centers,
and cultural attractions will receive a tremendous boost from the event.
Also present were Charlie Hammersley, City of Salem and Vic Garber,
City of Roanoke who arealso involved in planning the event. The Board members
expressed appreciation to the three localities and their regional approach to the event.
December 4, 2001
2.PresentationofRoanokeCountyDepartmentalAnnualReport
forfiscalyear2000-2001.(DanO’Donnell,AssistantCounty
Administrator)
Mr. O’Donnell reported that the annual report is a summary of activities
and accomplishments of each departmentduring the past fiscal year. The purpose of
the report is to provide increased accountabilityby documenting achievements of
departmental goals set during the budget process. The report anticipates future
Governmental Accounting Standards Board requirements for documented outcomes of
local government programs. Mr. O’Donnell explained that although documentation of
this type of information is still optional under GASB requirements,it is anticipated that
outputs and outcomes of local budgets will soon be required in order for us to continue
to obtain the outstanding budget awards we have enjoyed receiving in the past.
Mr. O’Donnell highlighted some of the statistical information from the
report including the Fire and Rescue Department, Police Department, Economic
Development Department and the UtilityDepartment.
IN RE:NEW BUSINESS
1.RequesttoadoptaresolutionofsupportfortheRoanoke
CountyCommunitySchoolPreventionCouncil.(Dan
O’Donnell,AssistantCountyAdministrator)
R-120401-2
Mr. O’Donnell reported that the Roanoke County Community School
Prevention Council (CSPC) was formed in 2000 as a mechanism to address the social,
mentaland health needs of Roanoke County’s youth and their families. The Council
December 4, 2001
consists of representativesfrom schools, social services agencies, police, court
services, public health, County Administration, parents and students. To date the
CSPC has secured grant funds totaling $359,310 to implement a new substance abuse
preventionstrategy within Roanoke County.
The mission statement of the Community / School Prevention Council is to
foster the healthy development of Roanoke County Youth through: (1) Raising
community awareness of and addressing the social, mental, and health needs of its
youth; (2) Implementing programs that foster responsible parenting skills; (3) Providing
avenues for positive character development for youth; (4) Comprehensively and
efficiently collaborating with Roanoke Valley agencies; (5) Preventingsubstance abuse
in our community; and (6) Advocating inter-agency collaboration in establishinga
comprehensive prevention strategy. Mr. O’Donnell reported that the grant funding will
not pass through the County’s budget and Blue Ridge Behavioral Health Care has
agreed to act as fiscal agent.
Mr. O’Donnell introducedJo Anne Burkholder, Student Assistance
Program Coordinator, Janet Shaner and John Pendarvis who described the program in
more detail.
Supervisor Minnix moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
RESOLUTION120401-2 IN SUPPORT OF THE ROANOKE COUNTY COMMUNITY
SCHOOL PREVENTION COUNCIL IN ITS EFFORTS TO PROVIDE SUBSTANCE
ABUSE PREVENTION PROGRAMS TO THE YOUTH OF ROANOKE COUNTY
December 4, 2001
WHEREAS, A survey performed by the Tri-Ethnic Center for Prevention
and Research in 2000 indicated the following statistics in Roanoke County:
1 in 4 six graders have used alcohol
th
9 in 10 12 graders have used alcohol
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40% of 10 graders have used marijuana
th
54% of 12 graders have used marijuana
th
23% of 12 graders have taken a hallucinogen; and
WHEREAS, all of the above statistics exceed the national average;and
WHEREAS, The Community School Prevention Council serves as a
cooperative and collaborative effort of schools, county government, non-profit agencies,
parents and students to address the social, mental and health needs Roanoke County’s
youth and families; and
WHEREAS, The Community School Prevention Council has formulated a
comprehensive prevention plan to address the serious problem of substance abuse;
WHEREAS, the Community School Prevention Council has secured
$359,310 in grant funding to implement this plan to address the issue of substance
abuse among Roanoke County’s youth and their families.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisorsof
Roanoke County hereby endorses and supports the efforts of the Roanoke County
Community School Prevention Council to address the social, mental and health needs
of Roanoke County’s youth and their families.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
2.RequesttoenterintoarecyclingagreementwiththeRescue
Missionandotherhumanserviceagencies.(ElmerC.Hodge,
CountyAdministrator)
A-120401-3
Mr. Hodge advised that some non-profit organizations such as the
Roanoke Rescue Mission provide valuable recycling services to the community through
the acceptance of donations of used household items such as clothing, furniture and
other items, which are then either reused or sent out of the area for recycling. This
relieves the local governments of the expense of picking them up and taking them to the
landfill. Anything left is then disposed of through the Resource Authorityat the regular
December 4, 2001
commercial rate of $55/ton. The Rescue Mission has asked for assistance with reducing
the cost of disposing of the remaining items. The Rescue Mission is currently bringing
approximately 242 tons of unusable waste to the Resource Authority each year. Staff
discussions with the Rescue Mission indicate that this is a 50% recycling effort, thereby
diverting another 242 tons from our landfill.
The Resource Authority Board of Directors agreed in principal to support
this request, and asked Roanoke County to provide the administrative assistance for the
program. Qualifying agencies will take leftover materials to the Transfer Station, and
the County will then be billed at the government rate for the tonnage. The County will,
in turn, bill the agency at that rate, thus saving the agency $13/ton at the current rates.
This will reducethe income to the Resource Authority, but it is not anticipated to be a
significantamount.
Mr. Hodge advised that the County staff would like toimplement this
program, and establish criteria for participation by other similar organizations. These
criteria would include the following: (1) The agency would provide a service that diverted
and recycled residential waste. (2) The agency would have a way to collect the
donations, thus avoiding collection by the County refuse department; and (3) There
would be a sufficient volume of tonnage diverted from the waste stream to make the
contract feasible.
In response to an inquiry from Supervisor McNamara, General Services
Director Anne Marie Green advised that the John Hubbard, CEO of the Resource
Authority provided the tonnage figures from a local hauler. Supervisor McNamara
emphasized caution because of possible abuse and suggestedthat this be reevaluated
December 4, 2001
in a year. Mr. Hodge advised that it was difficult to determine what the tonnage will be
but they should be able to divert about 50 tons per year.
Supervisor Nickens moved to authorize the agreement with the
amendment that the Board will review and evaluate the agreement in January 2003.
The motion carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
IN RE:FIRST READING OF ORDINANCES
1.Firstreadingofordinanceauthorizingacquisitionofproperty
alongtheWestRoanokeRiverandappropriationof$186,876
grantforfloodmitigationassistance.(GeorgeSimpson,
AssistantCommunityDevelopmentDirector)
Mr.Simpson advised that as a result of the Roanoke Valley Regional
Stormwater Management Plan, and the Federal Emergency Management Agency
(FEMA) list of repetitiveflood loss properties, four homes selected for acquisition were
based on severity of flooding and flooding depths. This area is identified in the Regional
Stormwater Management Plan for acquisition based on severity of flooding. The four
homes selected were based on a ranking within the floodway and the flooding depths.
The grant is awarded by FEMA and is administered by the Commonwealth of Virginia
Department of Emergency Management.
Supervisor Johnsoncommended Mr. Simpson for his work on this
project.
December 4, 2001
Supervisor Church moved to approve the first reading and set the second
reading for December 18, 2001. The motion carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
2.Firstreadingofordinanceauthorizingthedonationofan
easementtoCoxCommunicationforCableTVandinternet
serviceintheBentMountainarea.(AnneMarieGreen,
GeneralServicesDirector)
Ms. Green reported that Cox Communications is extending cable and
internet service to homes in the Bent Mountain area. In order to make this extension,
Cox requires space for a ground mount power supply in the vicinity. Based on Cox’s
research in the area, the best place for the power supply is at the intersection of Bent
Mountain and Slings Gap Roads, on County property at the Bent Mountain Fire
Station. This new service for the Bent Mountain area will allowthe Bent Mountain Fire
Station and the Bent Mountain School to have cable television and cable modem
internet access for the first time. The easement area needed for the power supply is
10 feet x 10 feet and will notimpede Fire and Rescue operations at the Station. Cox
is requesting that the County donate this easement to the company so that the service
to the citizens of Bent Mountain can be improved.
Ms. Green advised that there is no fiscal impact to the County, and both
the Fire Station and Elementary School will receive free cable hookups, as per the
terms of our franchise agreement with Cox Communications.
December 4, 2001
Supervisor McNamara moved to approve the first reading and set the
second reading for December 18, 2001. The motion carried by the following recorded
vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
IN RE:SECOND READING OF ORDINANCES
1.Secondreadingofordinanceauthorizingtheconveyanceof
approximately30acresofCounty-ownedpropertylocatedat
theCenterofResearchandTechnologytotheIndustrial
DevelopmentAuthority.(DouglasChittum,Economic
DevelopmentDirector)
O-120401-4
Mr. Chittum advised that Roanoke County typically utilizes the powers
and services of the Industrial Development Authority to assist with Economic
Development projects. Roanoke County Economic Development is currently
negotiating with a prospective industry that proposes to construct a new facilityin the
Center for Research and Technology. To facilitate the orderly transfer of property from
the County to the prospect, it is necessary to first convey the property from the County
to the IDA. He reported that staff will be discussing the performance agreement later
in the meeting.
Supervisor Church commended Mr. Chittum and his staff for recruiting
Novozymes and he looked forward to a long relationship with the company.
December 4, 2001
Supervisor Church moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
ORDINANCE120401-4 AUTHORIZING THE CONVEYANCE OF 33.7
ACRES OF REAL PROPERTY LOCATED IN THE ROANOKE COUNTY
CENTER FORRESEARCH AND TECHNOLOGY TO THE ROANOKE
COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY
WHEREAS, Roanoke County and the Roanoke County Industrial
Development Authority desire to promote and encourage the economic development of
Roanoke County and the Roanoke Valley by the recruitment of newindustryfor the
Roanoke Valley, in order to provide for increased employment and corporate
investment in the County; and
WHEREAS, Roanoke County has identified and developedThe Center
for Research and Technology as a strategic location for a 457-acre business park,to
promote and encourage economic development in the County of Roanoke; and
WHEREAS, in order to serve the public interest and to facilitate the
orderly transfer of real propertyto a prospective industry interested in locating at the
Roanoke County Center for Research and Technology, it is necessary to convey
certain real property fromRoanoke County to the Roanoke County Industrial
Development Authority.
WHEREAS, Section 18.04 of the Roanoke County Charter directs that
the acquisition or conveyance of an interest in real estate shall be accomplished by
ordinance; the first reading of this ordinance was held on November 13, 2001, and the
second reading was held on December 4, 2001.
NOW, THEREFORE, BEIT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1.That pursuant to the provisions of Section 16.01 of the Charter of
Roanoke County, the subject property has been declared to be surplus, and is hereby
made available to the Roanoke County Industrial Development Authority for other
public uses, namely, economic development.
2.That the public notice regarding the public hearing for the
conveyance of this real property was advertisedin the Roanoke Times & World News
on December 2, 2001; and
3.That the County Administrator, or any Assistant County
Administrator, is authorized to execute such documents and take such actions as are
necessary to accomplish the conveyance of 33.7 acres of real property to the Roanoke
County Industrial Development Authority, further described as Lot7 containing 10.2
acres, Lot 8 containing 10.2 acres, and Lot 9 containing 13.3 acres as shown on a map
prepared by McKinney and Company, dated 3 November 2000, all of which shall be
upon form approved by the County Attorney.
On motion of Supervisor Church to adopt the ordinance, and carried by
the following recorded vote:
December 4, 2001
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
INRE:APPOINTMENTS
1.IndustrialDevelopmentAuthority
Supervisor Minnix nominated Allen Robinson and asked that his
nomination be confirmed on the Consent Agenda.
2.RoanokeValleyResourceAuthority
Supervisor Churchnominated Suzie Synder and asked that her
nomination be confirmed on the Consent Agenda.
Supervisor Nickens nominated Douglas Anderson and asked that his
nomination be confirmed on the Consent Agenda.
3.RoanokeCountySchoolBlueRibbonCommittee
Supervisor McNamara nominated Barbara Bushnell as an at-large
member and asked Clerk Mary Allen to contact her.
IN RE:CONSENT AGENDA
R-120401-5;R-120401-5.e
Supervisor Minnix moved to adopt the Consent Resolution with Item 7
removed for a separate vote. The motion carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
Supervisor Nickens moved to approve Item 7. The motion carried by the
following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
December 4, 2001
NAYS:None
ABSTAIN:Supervisor Johnson
RESOLUTION120401-5 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT
AGENDA
BE IT RESOLVED by the Board of Supervisors of RoanokeCounty,
Virginia, as follows:
1. That the certain section of the agenda of the Board of Supervisors for
December 4, 2001, designated as Item I - Consent Agenda be, and hereby is,
approved and concurred in as to each item separately set forth in said section
designated Items 1 through 7, inclusive, as follows:
1.Confirmation of Committee appointmentsto the Industrial
Development Authority,the Roanoke Valley Resource Authority
and ratification of at-large appointment to the Blue Ridge
Behavioral Healthcare Board of Directors.
2.Appropriation of $50,000 Virginia Department of Conservation and
Recreation and Land and Water Conservation grant for the North
Roanoke Park.
3.Approval to accept and appropriate $1,000 donation from the
Salem Jaycees for the Police Youth Camp.
4.Approval of Procedures for the preservation of the Board of
Supervisors records and providing information to the Board of
Supervisors, the public and the staff.
5.Acceptance of Split Rail Lane into the Virginia Department of
Transportation Secondary System.
6.Acceptance of$8,000 grant from the Department of Motor
Vehicles for targeted patrols of impaired drivers.
7.Acceptance of donation of sanitary sewer easement across
property of Old Heritage Corporation in the CaveSpring
Magisterial District.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Minnix to adopt the Consent Resolution with
Item 7 removed for a separate vote, and carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
December 4, 2001
On motion of Supervisor Nickens to approve Item 7 on the Consent
Resolution, and carried by the following recorded vote:
AYES:Supervisors McNamara, Church, Nickens, Minnix
NAYS:None
ABSTAIN:Supervisor Johnson
RESOLUTION120401-5.e REQUESTING ACCEPTANCE OF SPLIT
RAIL LANE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attachedAdditions Form SR-
5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's
Office of the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the requirements established
by the SubdivisionStreetRequirements of the Virginia Department of Transportation,
and
WHEREAS, the County and the Virginia Department of Transportation
have entered into an agreement on March 9, 1999, for comprehensive stormwater
detention which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions
Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229,
Code of Virginia, and the Department'sSubdivisionStreetRequirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary easements for cuts, fills and
drainage, and
BE IT FURTHER RESOLVED, that a certified copy of thisresolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By:
SupervisorMinnix
Seconded By:
NoneRequired
Yeas:
SupervisorsJohnson,McNamara,Church,Nickens,Minnix
Nays:
None
Absent:
None
INRE:REQUESTSFORWORKSESSIONS
1.RequestforWorkSessiononDebtandRevenueProjections
onDecember18,2001.(DianeHyatt,ChiefFinancialOfficer)
A work session was scheduled for December 18, 2001.
December 4, 2001
Supervisor Johnson suggested looking at a refinancing schedule because
of the lower interest rates.
IN RE:REPORTS
SupervisorJohnsonmoved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
1.GeneralFundUnappropriatedBalance
2.CapitalFundUnappropriatedBalance
3.BoardContingencyFund
4.FutureSchoolCapitalReserve
5.AccountsPaid-October2001
6.UpdateonEMSbillingandstaffingsinceNovember1,2001.
7.AcceptanceofroadsintotheVirginiaDepartmentof
TransportationSecondarySysteminOctober2001.
8.ReportonCleanValleyCouncilactivitiesinNovember
IN RE:REPORTS AND INQUIRIES OF BOARD MEMBERS
SupervisorJohnson:
(1) He noted that everyone is dealing with the day-
to-day affects of the recession and stock market, but fortunately, the Roanoke Valley
does not suffer the highs and lows of other localities. (2) He expressed concern about
the billion dollar state deficit due to the car tax and challenged the Board to minimize
December 4, 2001
the impact on the County as much as possible and to stand up to the legislators at the
January meeting.
SupervisorChurch:
(1) He congratulated the Glenvar Lady Highlanders
for winning the state championship and the Northside LadyVikings for coming within 3
points of winning the state championship. (2) He advised that he recently lost a close
friend and it makes one stop and think and be thankful for what we have. He
encouraged people to take the time to let people know you care about them.
SupervisorNickens:
He advised he was pleased to visit and greet the
new firefirghters and paramedics at the Mount Pleasant station which gives this sector
greater fire and rescue coverage. (2) He announced that he now has his first
granddaughter born several week ago. (3) He advised that he also attended the funeral
of two older friends.
th
IN RE:WORK SESSIONS (4 Floor Conference Room)
1.DiscussiononRoanokeCounty’sLegislativeProgramforthe
2002GeneralAssemblysession.(PaulMahoney,County
Attorney)
The work session was held from 7:31 p.m. until 7:50 p.m. Supervisor
Johnson left at 7:32 p.m. Mr. Mahoney reported that several Board members raised
concerns about items that they would like to have deleted from the resolution.
Supervisors McNamara, Church andNickens requested deletion of the
request that elected school boards be granted the authority and responsibility for
taxation. The Board also agreed to eliminate requests relating to Explore Park,
December 4, 2001
increasingthe tire tax and authorizingits use to remediate illegal or abandoned waste
tire dumps, and support for an additional one-half percent local option sales tax.
The revised resolution will be brought back on the Consent Agenda on
December 18, 2001.
2.WorkSessionontheRoanokeValleySPCAcontract.(John
Chambliss,AssistantCountyAdministrator)
The work session was held from 4:55 p.m. until 5:40 p.m. Mr. Chambliss
described the details of the proposed contract which would include the City of
Roanoke, the Counties of Roanoke and Botetourt and the Town of Vinton.
Supervisor McNamara asked why the new facility needed to be so much
larger than the old one and why the localities didn’t own the facility at the end of the
loan instead of the SPCA. Supervisor Minnix expressed concern that so many animals
are not being spayed or neutered.
Dr. Bridget Quatmann, veterinarian with the Roanoke Animal Hospital,
explained that the pound will not be offering the animals for adoption, that will be
handled by the SPCA, and that the facility will include spaying and neutering through
area agencies. The pound will be used by Animal Control officers and the SPCA will
be the adoption facility.
The total costof the impoundment facility is estimated at $3.5 million and
the operating cost for the first year is estimated at $478,618 and will be shared by the
participating localities.
December 4, 2001
The Board members expressed concern about the increased cost from
the current $35,000 per year but It was their consensus to take action to approve the
contract.
IN RE:CLOSED MEETING
At4:45 p.m., Supervisor Minnix moved to go into Closed Meeting
pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel
and briefing by staff regarding a specific legal matter, namely the Novozymes
Performance Agreement; 2.2-3711A (3) discussion of the acquisition of real property
for public purposes, namely, Indian Grave Road; 2.2-3711A (20) discussion of plans to
protect public safety as it relates to terrorist activity. The motion carried by the
following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
IN RE:CLOSED MEETING
The Closed Meeting was held from 5:40 p.m. until 7:15 p.m.
IN RE:CERTIFICATION RESOLUTION
R-120401-6
Supervisor Johnson moved to return to open session at 7:16 p.m.and
adopt the Certification Resolution. The motion carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
December 4, 2001
RESOLUTION120401-6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County, Virginia, that such closed
meeting was conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia,hereby certifies that, to the best of each members
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Boardof
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution,
and carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
IN RE:NEW BUSINESS
1.Requesttoappropriatefundsforfacilitiessecurityupgrades.
(DanO’Donnell,AssistantCountyAdministrator)
A-120401-7
Mr. O’Donnell advised that staff is requesting an appropriation of $60,000
from the Capital Fund Unappropriated Balance for security upgrades. The details of
the security upgrades were discussed in Closed Meeting.
Supervisor Johnson moved to appropriate $60,000from the Capital
Unappropriated Fund. The motion carried by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
December 4, 2001
2.ApprovaltoenterintoacontractwiththeRoanokeValley
SPCAforparticipationinaRegionalAnimalImpoundment
Facility.(JohnM.Chambliss,AssistantCounty
Administrator)
A-120401-8
This item was discussed during Work Session. Supervisor Johnson
moved to enter into a contract with the Roanoke Valley SPCA. The motion carried by
the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
3.RequestforauthorizationtoenterintoaPerformance
AgreementwithNovozymes.(ElmerC.Hodge,County
Administrator)
A-120401-9
Mr. Hodge reported that this agreement outlines the terms and conditions
by which Novozymes will acquire the thirty acre site, and Roanoke County and the IDA
will construct infrastructure improvements to accommodate their development. These
items include construction of a new access road, water and sewer extensions and
connections, and storm water management considerations. $420,574 will be spent on
the extension on the roadway and water and sewer lines to the site, and the related
connection fees. Additional funds are already appropriated in the CRT Account that
will be used for overall infrastructure improvements for the park. These improvements
include electric power and gas line extensions and stormwater detention.
December 4, 2001
Mr. Hodge reported that the project will be completed in three phases.
Phase I includes construction of the administration, researchand development facility
on the property. Phase II will be the construction of manufacturing space and phase III
will full develop the property.
SupervisorJohnson asked if there are any deed restrictionsand if they
will prevent Novozymes from developing anthrax or other such biomedical activities.
Mr. Mahoney responded that there were restriction and he will check whether they
include hazardous activities.
Mr. Hodge requested authorization to execute a Performance
Agreement between Roanoke County, the Industrial Development Authority of
Roanoke County and Novozymes Biologicals, Inc., allowing for Novozymes expansion
in the Center for Research and Technology, and appropriate $220,574 from the Public
Private Partnership Account to the IDA/Novozymes Account to be used for water and
sewer connection fees.
Supervisor Church moved to approve performance agreement and
appropriate $220,574 from the public privatepartnership account. The motion carried
by the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
4.RequestforinfrastructureimprovementsonRoute220,at
ClearbrookElementarySchoolandtheClearbrookFire
Station.(ElmerC.Hodge,CountyAdministrator)
A-120401-10
December 4, 2001
Mr. Hodge advised that the Department of Motor Vehicles is currently
evaluating sites for two new locations, one in the north County area and one in the
south County area. The south County site they prefer is in the Clearbrook area across
from Clearbrook Elementary School. In order to make the site accessible, there are
certain road infrastructure improvements that need to be made which will also improve
safety at the Clearbrook Elementary School and Clearbrook fire station. The estimated
cost of $900,000 can be shared with the DMV developers, the Evangel Foursquare
Church and the County. The improvements include: (1) widening of Indian Grave
Road; (2) a stoplight at the intersection of Indian Grave Road and Route 220; (3)
addition of turn lanes on Route 220 and a new road into the DMV site. Mr. Hodge
recommended appropriating up to $300,000 from the General Fund Unappropriated
Balance for the County’s share of the improvements.
Supervisor McNamara asked why the recommendation was to use funds
from the General Fund instead of the Capital Fund. Mr. Hodge responded that he
considered this an economic development project. SupervisorJohnson advised he
would abstain because people from his firm are involved in the transaction.
Supervisor Minnix moved to appropriate up to $300,000 from the Capital
Unappropriated Fund instead of the General Fund Unappropriated Balance. The
motion carried by the following recorded vote.
AYES:Supervisors McNamara, Church, Nickens, Minnix
NAYS:None
ABSTAIN:Supervisor Johnson
IN RE:ADJOURNMENT
December 4, 2001
Supervisor Church moved to adjourn at 7:50 p.m. The motion carried by
the following recorded vote:
AYES:Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS:None
Submitted by,Approved by,
__________________________________
Mary H. Allen, CMCH. Odell Minnix
Clerk to the BoardChairman
December 4, 2001
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