HomeMy WebLinkAbout12/13/2022 - Agenda with Reports
Roanoke County
Board of Supervisors
December 13, 2022
INVOCATION: Pastor Daniel Palmer
North Roanoke Baptist Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
icial start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
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Roanoke County
Board of Supervisors
Agenda
December 13, 2022
Good afternoon and welcome to our meeting for December 13, 2022. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m.
Board of Supervisors meetings can also be viewed online through Roa
website at www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is
important for everyone to speak directly into the microphones at the podium. Individuals
who require assistance or special arrangements to participate in or attend Board of
Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least
48 hours in advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution recognizing Megan Cronise, Assistant Director of Planning for her
exemplary service to Roanoke County (Richard L. Caywood, County
Administrator)
D. BRIEFINGS
1. Briefing to introduce Dani Poe, Assistant Director of Economic Development
(Megan Baker, Director of Economic Development)
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E. NEW BUSINESS
1. Resolution requesting the Commonwealth Transportation Board fund a SMART
SCALE application for Interstate 81 Southbound Widening between Exit 137 and
Exit 128, Catawba Magisterial District (Megan G. Cronise, Assistant Director of
Planning)
2. Request to approve the strategic target outcome areas and endorse the strategic
planning work plan (Madeline Sefcik, Assistant to the County Administrator)
3. Presentation of year-end financial results for June 30, 2022, acceptance of audit
report and allocation of year-end funds (Jessica Beemer, Assistant Director of
Finance and Management Services; John Aldridge, Partner, Brown Edwards)
4. Resolution directing the County Attorney to file a petition for no special election
upon the retirement of Steven A. McGraw as the Roanoke County Circuit Court
Clerk, and that Rhonda D. Perdue be vested with the powers and duties of such
office for the remainder of the unexpired term of office (Peter S. Lubeck, County
Attorney)
5. Resolution approving a Memorandum of Understanding between the Roanoke
County Board of Supervisors and the Roanoke County School Board regarding
joint capital funding (Peter S. Lubeck, County Attorney; Rebecca Owens, Deputy
County Administrator)
F. FIRST READING OF ORDINANCES
1. Ordinance appropriating $61,460,835.43 from the Roanoke County Public
Schools' fiscal year 2021-2022 year-end funds to the fiscal year 2022-2023
Roanoke County Public Schools' Budget (Susan Peterson, Director of Finance
for Roanoke County Public Schools)
2. Ordinance amending Article II (Definitions and Use Types), Article III (District
Regulations), and Article IV (Use and Design Standards) of the Roanoke County
Zoning Ordinance regarding halfway houses (Philip Thompson, Director of
Planning)
G. APPOINTMENTS
1. Roanoke County Board of Zoning Appeals (BZA) (appointed by District)
2. Roanoke County Economic Development Authority (EDA) (appointed by District)
3. Roanoke County Library Board (appointed by District)
4. Roanoke County Parks, Recreation and Tourism Advisory Commission
(appointed by District)
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H. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes July 26, 2022; August 23, 2022
2. The petition of Greg and Amanda Speiran to obtain a special use permit to
operate a short-term rental on approximately 0.1608 acre on land zoned R-1
(Low Density Residential), located at 3113 Fleetwood Avenue, Windsor Hills
Magisterial District (First Reading of Ordinance and request for Public
Hearing)
3. Ordinance accepting and appropriating a donation from the Friends of the
Roanoke County Public Library in the amount of $25,000 for use by the Roanoke
County Library Department (First Reading of Ordinance)
4. Confirmation of appointment to the Audit Committee, Blue Ridge Behavioral
Healthcare Board of Directors; Roanoke Valley Resource Authority, South Peak
Community Development Authority, Total Action for Progress (TAP) Board of
Directors, Western Virginia Regional Industrial Facility Authority, Western Virginia
Regional Jail Authority
5. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2023
6. Ordinance authorizing the acquisition of property at 6781 Mount Chestnut Road
(Tax Map Number 075.00-02-33.00-0000) for the purpose of expanding Happy
Hollow Gardens Park, Windsor Hills Magisterial District, and authorizing
execution of a deed and other documents necessary to accomplish the
acquisition of this real estate (Second Reading of Ordinance)
7. Request to accept and allocate funds in the amount of $19,726 to the Clerk of the
Circuit Court from the Commonwealth of Virginia for Technology Trust Funds
I. CITIZENS' COMMENTS AND COMMUNICATIONS
J. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of October 31,
2022
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4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of October 31, 2022
5. Accounts Paid September 30, 2022
6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
October 31, 2022
7. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
November 30, 2022
K. WORK SESSIONS
1. Work session to discuss Department of Social Services staffing with the Board of
Supervisors (Susan Goad, Director of Social Services; Rebecca Owens, Deputy
County Administrator; Steve Elliott, Budget Manager)
EVENING SESSION 7:00 P.M.
L. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. The petition of Panda Storage Rentals and Sales to obtain a special use permit
for equipment sales and rentals and a special use permit for mini-warehouse on
approximately 4.82 acres on land zoned C-2, High Intensity Commercial District,
located in the 5300 block of West Main Street and the 5400 block of Pleasant
Run Drive, Catawba Magisterial District (POSTPONED UNTIL JANUARY 10,
2023)
2. The petition of Barnett Properties, LLC, to rezone approximately 9.38 acres from
R-3C (Medium Density Multi-Family Residential District with conditions), R-1
(Low Density Residential District), I-1C (Low Intensity Industrial District with
conditions), C-2C (High Intensity Commercial District with conditions), and C-1
(Low Intensity Commercial District), to C-2C (High Intensity Commercial District
with conditions), for retail sales, located in the 4400 block of Brambleton Avenue,
including 4449 and 4457 Brambleton Avenue, and the 4500 and 4600 blocks of
Old Cave Spring Road, Windsor Hills Magisterial District (Philip Thompson,
Director of Planning)
M. CITIZEN COMMENTS AND COMMUNICATIONS
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. David F. Radford
2. P. Jason Peters
3. Martha B. Hooker
4. Phil C. North
5. Paul M. Mahoney
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O. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Resolution recognizing Megan Cronise, Assistant Director of
Planning for her exemplary service to Roanoke County
SUBMITTED BY: Richard L. Caywood
County Administrator
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Resolution recognizing Megan Cronise for her work with various Roanoke County
initiatives.
DISCUSSION:
This time has been set aside to recognize Megan Cronise for her exemplary service to
Roanoke County.
STAFF RECOMMENDATION:
Staff recommends approval of the resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON DECEMBER 13, 2022
RESOLUTION RECOGNIZING MEGAN CRONISE, ASSISTANT
DIRECTOR OF PLANNING, FOR HER EXEMPLARY SERVICE TO
ROANOKE COUNTY
WHEREAS, in May, 2006, Megan Cronise was hired by Roanoke County as a
Planner II, and during her tenure has been promoted to Principal Planner, Transportation
Planning Manager, and Assistant Director of Planning; and
WHEREAS, Megan has led and managed the Transportation Division of the
Planning Department for the past four (4) years; and
WHEREAS, Megan has developed strong, effective working relationships and
partnerships with local, regional, and state transportation groups and agencies; and
WHEREAS, Megan has coordinated and submitted many successful
transportation grant applications over the years, including over a $100 million of funded
transportation projects in the Route 419 and Route 460 corridors, multimodal
improvements along Plantation Road, Williamson Road, and West Main Street, and
greenway projects such as the Glade Creek Greenway at Vinyard Park West; and
WHEREAS, in 2022, Megan has coordinated and assisted in the submission of
18 grant applications totaling $98 million in transportation projects and studies, which
included the successful funding of CORTRAN and the McAfee Knob Trailhead Shuttle;
and
WHEREAS, Megan continues to plan for transportation improvements to the
ndations in the Roanoke County
200 Plan and Route 460 Land Use and Connectivity Study; and
WHEREAS, Megan keeps citizens, County departments, and the Board of
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Supervisors informed on a variety of transportation issues including changes in traffic
operations, traffic safety issues, funding opportunities, and current studies; and
WHEREAS, Megan continues to be a strong and passionate advocate for the
WHEREAS, Megand commitment to her programs make a
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to Megan Cronise for her dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for continued
success in the future.
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ACTION NO.
ITEM NO. D-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Briefing to introduce Dani Poe, Assistant Director of
Economic Development
SUBMITTED BY: Megan Baker
Director of Economic Development
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
This time has been set aside to introduce Dani Poe, Assistant Director of Economic
Development, to the Board of Supervisors.
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Public Information Office
5204 Bernard Drive
Roanoke, Virginia 24018
(540) 772-2010!
NEWS RELEASE
For Immediate Release
Contact: Amy Whittaker
Public Information Officer
Cell: (540) 589-3089
Awhittaker@roanokecountyva.gov
Roanoke County Names Assistant Economic Development Director
November 21, 2022 –Roanoke County Administrator Richard L. Caywood,
P.E. is delighted to announce the appointment of Danielle Poe as Assistant
Director of Economic Development. Poe will assume her new position on
November 28.
“We are fortunate to gain a leader within the Roanoke Valley who has
expertise not just on the Valley and innovative strategies for economic
development, but is respected for her leadership,” said Caywood. “I know
she will complement the department well.”
Poe is coming from the Roanoke Regional Airport Commission where she has been the business
manager for nearly three years, managing the day-to-day operations within the organization and
overseeing risk management strategies in various projects. She has gained over 15 years of experience
in various additional roles including as the Economic Development specialist for Downtown Roanoke,
Inc.
"I am excited for the opportunity to work with the Roanoke County Economic Development team,” said
Poe. “Roanoke County has a vision, momentum, and support by leadership making it an exciting time to
make this transition. I think the best is yet to come, and I can't wait to get to work!"
Poe earned a Bachelor of Science in Exercise, Sport, And Health Education with a Concentration in Sports
Administration from Radford University. She has a number of affiliations, most notably a Chair of
Leadership Roanoke Valley, with additional involvement in the Roanoke Boosters Club and Wasena
Elementary PTA.
Poe is a native of the Roanoke Valley.
###
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Resolution requesting the Commonwealth Transportation
Board fund a SMART SCALE application for Interstate 81
Southbound Widening between Exit 137 and Exit 128,
Catawba Magisterial District
SUBMITTED BY: Megan G. Cronise
Assistant Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
A resolution of support for Interstate 81 Southbound Widening between Exit 137 and
Exit 128 would strengthen the project's SMART SCALE application.
BACKGROUND:
Interstate 81 is critical to the economic vitality of the Commonwealth with the highest
value of goods. Interstate 81 also experiences the highest degree of congestion and
crash density in the state. When these factors are combined, they result in the highest
proportion of incident delay compared to all other Virginia interstates.
Interstate 81 is the artery connecting the Roanoke Valley to the New River Valley and to
Virginia Tech. In addition to serving as a preferred route for commuters and travelers,
the interstate provides a connection to flights in and out of the Roanoke-Blacksburg
to the Virginia Tech Carilion School of Medicine in Roanoke and to Radford University
Carilion, also in Roanoke. The SMART Way bus travels Interstate 81 daily to provide
service between Roanoke and Blacksburg, and the Virginia Breeze Bus Line also
travels Interstate 81 daily between Washington, D.C., and Bristol with stops at the Exit
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140 Park and Ride and the Falling Branch Park and Ride in Christiansburg.
The segment of interstate southbound between Exit 137 at Wildwood Road and Exit
128 at Ironto is the only segment of the 32-mile-long interstate between Christiansburg
and Troutville that is not currently funded for widening. While vitally important, this
project was the first Interstate 81 Corridor Plan project to miss being funded through the
original Interstate 81 project programming in 2020. The northbound segment between
Exit 118 in Christiansburg and Exit 137 at Wildwood Road is currently in design.
The crash history along this seven-mile-long, southbound segment of interstate is also
significant:
· There have been 251 crashes since 2018, for an average of 50 crashes per year,
or about one crash per week; and
· Five deaths have occurred in four crashes since February 2020.
When combined with already high traffic volumes, these frequent crashes gridlock not
only Interstate 81 Southbound, but also Route 11/460 and any other east/west route in
the region.
DISCUSSION:
On December 6, 2022, the Commonwealth Transportation Board (CTB) voted to submit
a SMART SCALE application for this segment of interstate. The CTB understands that
there are great efficiencies and cost savings in designing and widening both directions
of interstate at the same time. Delaying widening of the southbound segment for several
years will only cause redesign, reconstruction, additional cost and increased driver
disruption when this project is eventually programmed.
Roanoke County staff have been collaborating with VDOT Salem District staff to
compile SMART SCALE application components. If adopted, the proposed resolution of
support will be submitted as part of the application in mid-December. The application
would then be scored with all of the other SMART SCALE Round 5 applications.
The Town of Vinton passed a resolution of support for this project on December 6,
2022, and the Roanoke Valley Transportation Planning Organization and Roanoke
Valley-Alleghany Regional Commission will also consider resolutions of support on
December 8, 2022. Conversations are ongoing with other area localities to show
support for this project and the Roanoke Regional Chamber of Commerce is also
drafting a letter of support.
FISCAL IMPACT:
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None. The SMART SCALE program provides 100 percent funding for selected projects.
STAFF RECOMMENDATION:
Staff recommends approval of the resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, DECEMBER 13, 2022
RESOLUTION REQUESTING THE COMMONWEALTH
TRANSPORTATION BOARD FUND A SMART SCALE APPLICATION
FOR INTERSTATE 81 SOUTHBOUND WIDENING BETWEEN EXIT 137
AND EXIT 128, CATAWBA MAGISTERIAL DISTRICT
WHEREAS, the 2018 Virginia General Assembly directed the Commonwealth
Transportation Board (CTB) to develop and adopt an Interstate 81 Corridor
Improvement Plan and evaluate financing options for Interstate 81 corridor
improvements; and
WHEREAS, data from the Virginia Department of Transportation (VDOT) shows
that Interstate 81 has the highest proportion of incident delay compared to all other
Virginia interstates, and the loss of one lane leads to a 65 percent reduction in highway
capacity; and
WHEREAS, Interstate 81 is critical to the economic vitality of the Commonwealth
with the highest per capita truck volume in the state, carrying nearly 50 percent of the
sta
WHEREAS, according to the I-81 Corridor Improvement Study, the Roanoke
area of the corridor experiences the highest degree of congestion and crash density in
the state; and
WHEREAS, the Roanoke Valley Transportation Planning Organization (RVTPO)
applied for and was awarded SMART SCALE funding in Rounds 1 and 2 in 2016 and
2017 to fund interstate widening between Exits 143 and 141 Northbound and
Southbound, which was completed in 2022; and
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WHEREAS, the 2019 Interstate 81 Corridor Improvement Program and Fund has
facilitated several additional capital and operational projects, to include an active
widening project between Exits 141 and 137 Northbound and Southbound, design of a
project to widen the interstate between Exits 143 and 150, as well as design of a project
to widen the northbound direction only between Exit 118 and 137; and
WHEREAS, the only remaining segment of Interstate 81 not funded for widening
throughout the 32 miles between Christiansburg and Troutville is located between Exit
137 at Wildwood Road and Exit 128 at Ironto.
WHEREAS, the Roanoke County Board of Supervisors has consistently
expressed support for improvements to Interstate 81 through Roanoke County and the
Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors hereby supports funding of Interstate 81
Southbound widening between Exit 137 and Exit 128.
2. That the Clerk to the Board forthwith send a certified copy of this
Resolution to Commonwealth Transportation Board member Dr. Ray
Smoot.
3. That this resolution is effective immediately.
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ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Request to approve the strategic target outcome areas and
endorse the strategic planing work plan
SUBMITTED BY: Madeline L Sefcik
Assistant to County Administrator
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Approval of the strategic target outcome areas and endorsement of the strategic
planning work plan
BACKGROUND:
In May of this year the Board met with Strategic Planning Facilitator, Tyler St. Clair to
discuss the County's priorities and vision for the next three (3) years. The Board
discussed the current state of the County and using this assessment developed target
outcome areas to achieve the desired comprehensive Board vision in the next three (3)
years.
At the conclusion of the Strategic Planning Retreat, the Board had developed seven (7)
strategic outcome areas they wish to accomplish in the next several years. These
included economic development, community development, outdoor recreation,
education, housing, public safety and organizational effectiveness.
In the month following the Board's retreat (June 2022), County Directors met with Ms.
St. Clair to discuss the strategic target outcome areas set forth by the Board and
develop a strategic planning work plan to accomplish these priorities of the Board. After
two (2) days of strategic planning with the Directors a complete work plan for each
target outcome was accomplished.
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Staff continued to fine tune the work completed at the strategic planning session and
presented their work to the Board on September 13, 2022, during a work session. In
this work session the Board provided feedback on the work plans and the wording of the
strategic target outcome areas. This feedback was received and integrated into the
current work plan.
DISCUSSION:
Staff has worked to include all feedback from the Board and has revised the strategic
target outcome areas and the strategic planning work plan based on this feedback.
During the next (3) three years staff will continue to monitor the success of these plans
and will regularly update the Board.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends approval of the strategic target outcome areas and endorsement of
the strategic planning work plan.
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County of Roanoke
Strategic Planning
(Strategic Target Outcome Areas, Strategic Priorities,
and 3-Year Work Plan)
December 13, 2022
Table of Contents
Strategic Target Outcome Areas Page
Economic Development 3-7
Community Development 8-11
Outdoor Recreation 12-15
Education 16-18
Housing 19-21
Public Safety 22-25
Organizational Effectiveness 26-30
Economic Development
Economic Development Strategic Priorities
1A Develop a proactive economic development marketing strategy to achieve greater results and provide
more consistent information about economic development efforts to the Board and community.
1B Evaluate results, structure, and staffing of Economic Development, along with current efforts to
capture opportunities and implement changes as needed
1C Enhance marketing for and
performance measures
Develop an expansive toolbox of what the County has to offer to prospective and existing businesses while
still maintaining our competitive advantage
(Note: Not a written document, but open mindset regarding negotiation and incentives)
Create additional large industrial site(s) in the County or region
Identify and rank land/lots for development/redevelopment in the County for industrial, commercial, and
residential use and maintain this inventory, including what is needed to develop each site
(Note: ED, Development Services, and Planning Department would mutually deploy this list)
Partner with EDA, relevant property owners and support organizations to create spaces for entrepreneurs,
innovative enterprises and high-growth potential small businesses to develop a strategy to support
entrepreneurs, start-up business and small business expansions.
Identify top-producing existing businesses and meet with partners to identify networks and affiliated
customers/businesses/suppliers to lead to further business development
Identify top 7 businesses in Roanoke Valley to find out who they are working with
Target their key customers/suppliers to learn about business/expansion needs that the County could
meet/provide
with regional and Commonwealth partner marketing efforts
. In a work session, provide the Board with an overview of the existing marketing framework and March 2023
how we work with regional and state partners
3. Develop a coordinated and enhanced social media strategy to share additional information March 2023
regarding development activity within the community
April 2023
4. Schedule/hold semi-annual district breakfast meetings with Board Members, EDA and Staff
members, CA and local business leaders from the district
. Create additional opportunities to highlight the Boarole (both as a body June 2023
and individual Board members) in economic development projects
Nov 2023
. Conduct quarterly closed sessions with the Board of Supervisors to review active economic
development projects prospects not previously publicly announced
Priority #1 B: Evaluate results, structure, and staffing of Economic Development, along with current efforts
capture opportunities and implement changes as needed.
Champion: ACA Supporting Staff: Director of ED, Director of HR, County Administrator
Key Tasks/Activities Target Date
1. Identify required resources (additional staff?) to attend trade shows, visit businesses and Jan 2023
industries in other regions/states, and develop web and social media content
. CA will review recommendations of working group and modify existing positions as required and Feb 2023
make recommendations for additional resources to the Board
. Seek Board approval of additional funding/positions if warranted Budg
FY 23
. ACA will assemble a working group to review existing position descriptions, organizational Dec 2023
structure, and staffing levels
riority #1 C: Enhance marketing for the County economic development opportunities, include goals
nd performance measures.
Champion: Director of Economic Development Supporting Staff: PIO, Asst. to CA, ACA
Key Tasks/Activities Target Date
. Evaluate existing marketing relationships between Economic Development Nov 20
Department-initiated marketing efforts and the Public Information Office, RVTV, Regional
Partnership etc.
. Review existing marketing efforts for effectiveness and eliminate lower profile/ Dec 2022
performing products while introducing new marketing platform/products (i.e. YouTube,
Facebook, TikTok, podcasts, Instagram etc.)
. Measure reach and impressionsor each new product and refine offerings based May 20
on market success
. Annually review overall reach/success of our marketing efforts and make adjustments for
Dec 20
the following year
+ ongo
. Dedicate annual funding for public-private partnerships FY 23/2
Budget
. Create new grant programs geared toward small businesses Dec2023
riority #3: Create additional large industrial site(s) in the County or region.
Champion: Director of Economic Development Supporting Staff: ACA, Planning Director
Key Tasks/Activities Target Date
. Revisit existing Timmons study to identify high potential sites, especially County sites (update Nov20
study if necessary)
2. commercial, housing) based on Dec 2022
economic impact including employment, sales, high wage etc.
3. Coordinate visits by County Administrator/Economic Development Director Dec 2022 +
ongoing
4. Utilize business intelligence from visits to develop additional contacts for outreach or to develop projects Dec 2022 +
ongoing
Feb 2022
5. Continue outreach to smaller, existing businesses
July20
. Identify + leverage resources required to bring the site to market (infrastructure, funding for
purchase, zoning etc.)
. Develop plan for funding/implementation Oct 20
. Present options to Board of Supervisors Budg
FY 24
ority #4: Identify and rank land/lots for development/redevelopment in the County for industrial,
ommercial, and residential use and maintain this inventory, including what is needed to develop each site.
ote: ED, Development Services, and Planning Department would mutually deploy this list)
Champion: Doug Blount Supporting Staff: Economic Development and Planning Staff
Key Tasks/Activities Target Date
. Develop ranking criteria and review with Board in a work session
March 2023
. Utilize approved criteria to rank existing sites
April 2023
. For each site identify specific County actions that may be required to enhance development
July 2023
opportunity to include need for infrastructure, rezoning, collaborating with owners and
potentially adjacent owners, grading, etc.
. Develop implementation plans/funding required for County actions
Sept 2023
2. Engage with property owners and stakeholders to identify spaces that match the needs for Jan 2024
entrepreneurial businesses and support business growth and expansion.
. Develop funding/financial constraints for program recommendations March
4. Research and identify grant opportunities, and identify partners to facilitate the creation of a business March 2
hub, incubation or co-working space for entrepreneurs
. Develop marketing campaign for potential businesses for the program June 20
6.Develop public-private partnerships including potential lease subsidies, to encourage entrepreneurship June
and small business growth 2024
. Develop marketing campaign for the program and solicit businesses June 20
8. Board and Economic Development Authority approval of concept and funding Sources Budget
24/25
. Board and Economic Development Authority approval of program and funding Budget
sources 24/25
10. Make initial selection of businesses Sept 20
11. Monitor business performance and agreement conformity July 20
ongoi
riority #6: Identify top producing existing businesses and meet with partners to identify networks and
ffiliated customers/businesses/suppliers to lead to further business development.
Identify top 7 businesses in Roanoke County to find out who they are working with
Target their key customers/suppliers to learn about business/expansion needs that the County could
meet/provide
Champion: Director of Economic Development Supporting Staff: CA, ACA, Planning Director
Key Tasks/Activities Target Date
Dec 2022
. Create priorittop 7sts for major categories (industrial, commercial, residential) based on
economic impact including employment, sales, high wage etc. and with a focus towards targeted
sites/areas of the County.
. Coordinate business visits by County Administrator/Economic Development Dec 2022
Director ongoing
. Utilize business intelligence from visits to develop additional contacts for outreach or to Dec 2022
develop projects +ongoin
4. Develop targeted marketing campaigns geared towards each category to include April 2023
email, direct mail, phone solicitations and in-person visitation. +ongoing
Community Development
Adopt new Comprehensive Plan (Roanoke County 200 Plan)
Allow more flexibility in future land use designations
Develop and adopt a new Zoning Ordinance
Allow more flexibility in promoting mixed use development (i.e. town centers)
Enhance future business development
Study and streamline the development process to ensure efficiency
Work with VDOT and DRPT to identify additional road transportation projects for additional federal and state
funding
5A Coordinate with the Western Virginia Water Authority on developing new strategic public water and public
sewer infrastructure projects for future industrial, commercial, and residential development and
redevelopment
5B Evaluate additional extension of internet/cellular service infrastructure (broadband, 5G, cell phone
service, etc.) to support desired commercial and residential development
Provide information and assistance to property owners on future development scenarios
Schedule joint Planning Commission and Board of Supervisors work session to review and discuss Nov 2022
Conduct public hearings Jan 2023
Finalize Comprehensive Plan document April 2023
Priority #2: Develop and adopt a new Zoning Ordinance
Allow more flexibility in promoting mixed use development (i.e. town centers)
Enhance future business development
Champion: Philip Thompson Supporting Staff: Departments of ED and Planning
Key Tasks/Activities Target Date
Hire a consulting firm to develop a new Zoning Ordinance which incorporates recommendations from March 2023
the newly adopted Comprehensive Plan
Initiate Countywide rezoning after the draft Zoning Ordinance has been developed Sept 2024
Priority # 3: Study and streamline the development process to ensure efficiency
Champion: Tarek Moneir Supporting Staff: Department of Development Services
Key Tasks/Activities Target Date
Plan for succession in Department of Development Services Jan 2023
April 2023
Hire a consultant to work with an appointed committee of (a) County staff, (b) local builders, (c) May 2023
developers, (d) engineers, (e) and investors to review and assess and make recommendations on Sept 2024
improvements to the current development review process (Committee)
July 2024
Cons.
Review committee recommendations for potential feedback by the Board of Supervisors Oct202
Fund and implement recommendations of the appointed committee Oct 2025
Seek feedback from the development community and the appointed committee by annual online Dec 2025
survey
requests (Note: Funding to develop projects should be incorporated either into the CIP process or the
budget process)
Identify alternative funding sources and match/submit eligible projects Ongoing
Complete Route 460/Challenger Road Land Use and Connectivity Study (Note: consultant will Dec 2022
complete the study by Dec. 2022, staff is planning on getting this adopted
Comprehensive Plan and will hold public hearings starting in February of 2023)
Identify additional staff resources to implement the transportation program Dec 2022
hire
consultant
Develop a 10-Year Transportation CIP to include projects from the newly adopted Comprehensive May 2023
Plan
Hire consultants to develop a Roanoke County Transportation Plan to include future roadway, bicycle, Oct 2023
pedestrian, greenway, and transit (on-demand transit, shuttle services and fixed route transit)
projects
Priority #5A: Coordinate with the Western Virginia Water Authority on developing new strategic public water and
public sewer infrastructure projects for future industrial, commercial, and residential development and
redevelopment
Champion: Doug Blount Supporting Staff: Development Services and Planning
Key Tasks/Activities Target Date
Determine key parcels currently unserved by water and sewer July2023
Identify any infrastructure capacity issues that would limit future development or redevelopment Sept 2023
Oct2023
Priority #5B: Evaluate additional extension of internet/cellular service infrastructure (broadband, 5G, cell phone
service, etc.) to support desired commercial and residential development
Champion: Bill Hunter Supporting Staff: Communications-IT/GIS Division
Key Tasks/Activities Target Date
Identify areas that are not currently planned Jan 2023
Develop RFP for a survey of internet and cellular service for unserved and underserved areas Mar 2023
Develop a delta of current projects and compare with survey results May 2023
Craft a strategic plan and identify funding sources Oct 2023
Priority #6: Provide information and assistance to property owners on future development scenarios
Champion: Phillip Thompson Supporting Staff: Planning and Economic Development Staff
Key Tasks/Activities Target Date
Develop a list of outdated proffers from previous decades that should be removed/amended from Jan 2023
Outdoor Recreation
Ident
Investment in the Park
Update the Parks, Recreation, and Tourism Master Plan
Develop signature Roanoke County events for park system
Continue construction of the Roanoke River Greenway
Evaluate potential to host additional national sports tournaments and provide recommendations to Board for
consideration (i.e. evaluate potential, investments, ROI, etc.)
2. Work with the Virginia Recreational Facilities Authority to discuss future roles and purpose
July 2023
3. Coordinate the implementation plan with Bedford County for 388 acres located in Bedford County
Nov 2023
. Review and evaluate Adventure Plan
Jan 2024
5. Identify funding sources for completion of the Adventure Plan
a. Research grant opportunities and collaborate with federal, state, regional, and
nonprofit organizations on grant applications (i.e. roads, greenways/trails, in-river
park, Rutrough Point, etc.)
b. Develop RFPs for public private partnerships for potential park amenities (i.e., RV
July 2024
campground, gas station, lodge, amphitheater, etc.)
c. Identify internal funding sources (i.e., CIP, ARPA, etc.)
d. Identify potential sponsorships of attractions
Provide phasing recommendations based on identified funding
Oct 2024
Priority #2: Update the Parks, Recreation, and Tourism Master Plan.
Champion: Allen Hayes Supporting Staff: All PRT Staff
Key Tasks/Activities Target Date
1. Identify funding source to hire consultant firm FY 23/24
Budget
2. Develop an RFP and select consultant for master plan update July 2023
3. Conduct master plan process
Evaluate vision, goals, and benchmarks identified in 2007 plan
Jan 2024
Community outreach and stakeholder meetings
Develop goals, priorities, and recommendations
4. Present updated master plan to key stakeholders (i.e., PRT Advisory Commission, Board of
Sep 2024
Supervisors)
5. Develop Work Action to Begin Implementation of Master Plan Jan 2025
Priority #3: Develop signature Roanoke County events for park system.
Champion: Allen Hayes Supporting Staff: Tourism Coordinator, Parks Administrator
Key Tasks/Activities Target Date
1. Evaluate current special events offered within region to determine gaps and opportunities Nov 2022
2. Meet with key stakeholders to determine desired events Jan 2023
Oct 2023
3. Identify funding sources for new special events, infrastructure, and staff and solicit potential
sponsors, public private partnerships, etc.
Jan 2024
. Identify County Parks for event feasibility beyond Green Hill Park and Explore Park
(VDOT UPC 91191)
Jan 2023
3. Begin development of conceptual plans for West Roanoke River Greenway between Montgomery
County and Green Hill Park
July 2023
4. Secure signed agreement with National Park Service and begin construction of East Roanoke River
Greenway from Highland Road to Explore Park (VDOT UPCs 113356 and 110155)
Dec 2023
5. Begin construction of East Roanoke River Greenway from Explore Park to Rutrough Point (VDOT UPC
1133567)
Dec 2023
6. Begin construction of West Roanoke River Greenway from Green Hill Park to Mill Lane (VDOT UPC
97171)
Priority #5: Evaluate potential to host additional national sports tournaments and provide
recommendation to Board for consideration (i.e. evaluate potential, investments, ROI, etc.)
Champion: Allen Hayes Supporting Staff: Jay Glenn, Eric Vest
Key Tasks/Activities Target Date
Dec 2022
1. Evaluate existing tournament schedule both in Roanoke County and VBR to identify opportunities
and gaps
2. Coordinate with VBR for the development of economic impact studies for potential tournaments
June 2023
to determine ROI
. Include designated tournament facilities or upgraded existing facilities in master plan development
to include potential costs to make facilities suitable for national level sporting events (i.e., Jan 2024
upgraded facility lighting, WiFi access for streaming, and playing surfaces)
3. Determine staffing level increases necessary to address increased usage and expectations of event Jan 2024
organizer with designated funding sources identified
5. Provide departmental recommendation to County Administration Sept 2024
Education
options require public education to adapt with innovative approaches.
Education Strategic Priorities
Partner with Roanoke County Schools to explore and evaluate alternatives to build a CTE in a way that the
County can afford
Ώ Identify options, including County and regional
Ώ Cost out 4-5 scenarios, including size, location, and phases, along with pros and cons
Ώ Identify financial implications and consider combinations of funding for scenarios
Ώ Become knowledgeable regarding cost implications
5/5 committee is meeting and will provide recommendations to 2 boards/staffs
Use July meeting with School Board and 5/5 Committee to hear recommendations of committee regarding
site and size
Provide mutual education as needed to solidify a plan
Use future joint meetings to agree on nature/scope of project
possible state grant and funding scenarios
July 2022
2. Hold a joint meeting between the County Board, School Board and CTE Citizen Advisory Committee
to receive recommendations from committee regarding site and size
Starting July
2. County and Schools staff regularly meet
2022- On
going
Aug 17, and
3. Hold Business Community Input Meetings for New CTE Center
Aug 24, 2022
Oct 2022
4. Hold a joint meeting between BOS and School Board and CTE to receive additional information
. Understanding and applying for state grant opportunities Nov 2022
Housing
Housing Strategic Priorities
Utilize the RKG 2020 Housing Study to develop a County-specific plan to enhance housing alternatives
Address needs for individuals moving out of
Enhance retirement housing and first-time buyer alternatives
Increase mixed use housing options
Hire a consultant to work with stakeholders and staff to develop a Roanoke County Housing Plan that July 2023
includes potential housing development sites, strategic infrastructure needs, incentives to encourage
a variety of housing development, and implementation strategies
2. Staff will review the RKG 2020 Housing Study and develop a Roanoke County Housing Plan to include Dec 2023
potential infrastructure needs and incentives to encourage a variety of housing needs.
Adopt the future Roanoke County Housing Plan as an amendment to the Comprehensive Plan July 2024
Coordinate the recommendations of the future Roanoke County Housing Plan with the zoning July 2024
ordinance rewrite and comprehensive rezoning
Coordinate with Roanoke County Public Schools to verify capacity within K-12 schools in conjunction On-going
with future housing developments.
Public Safety
Evaluate facilities, staffing and apparatus for fire/rescue and determine optimized model for service, cost,
and location (facilities study)
Complete the Fire/Rescue Strategic Plan
Evaluate effectiveness of compensation step system for recruitment and retention
Acquire full employment in public safety
Study pay plan effectiveness and consider upgrades to ensure competitiveness
Jan2022
1. Discussed during the Capital Improvement Program work session with a focus on fire station size,
complete
locations and conditions, including:
Facility feasibility assessment
Future station locations
Staffing assessment
Apparatus assessment
2. Created a committee to develop RFP Mar2022
complete
3. Developed RFP for Fire and Rescue comprehensive study Apr 2022
complete
May 2022
4. Appropriated funds in the amount of $200,000 for Fire and Rescue Comprehensive Study
complete
June 2022
5. Conduct Work Session with Board to review the scope of the Fire and Rescue Request for Proposal
(RFP)
6. Acquire funding as of July 1, 2022 July 2022
7. Release the Request for Proposal (RFP) July 2022
8. Review proposals Aug 2022
9. Award contract Sept 2022
10. Begin study with contracted entity Oct 2022
11. Review results of study Mar 2023
12. Create plan for implementation Mar 2023
Apr 2022
2. Identified Steering Committee Members and invited them by email or phone with explanation of role,
responsibilities and process.
3. Met with the Steering Committee May 2022
outcome
Built committee cohesion meeting guidelines
Identified individual and collective roles
Shared data collection process
Began crafting mission, vision and values
4. Completed Internal Stakeholder Survey May 2022
Chief sent email to staff and VIP volunteers regarding survey
Activated survey
Emailed initial survey link
Sent reminder email
Closed survey
Summarized survey data (collated)
5. Interview external stakeholders (10 16 people)
May/June
Emailed selected stakeholders informing them of process
2022
Conduct Interviews
Collate and summarize data
6. Meet with Travis, Toby and Dustin to review survey results June 2022
7. Meet with Strategic Planning Steering Committee to review items below and to generate ideas for June 2022
each initiative:
Review survey findings
Consider environmental/Industry
Identify strengths, weaknesses, opportunities, threats
Develop mission, vision, values
Strategic Initiatives
8. Meet with Travis, Toby, Dustin to develop goals and objectives
July/Aug
2022
9. Conduct final meeting of the Strategic Planning Steering Committee. Conduct plan review and July/Aug
approval. 2022
10. Implement plan
Fall 2022
Priority #3: Evaluate effectiveness of compensation step system for recruitment and retention.
Champion: Elijah Daly Supporting Staff: Travis Griffith, Howard Hall, Eric Orange Rebecca Owens, Richard
Caywood, Steve Elliot, Laurie Gearhart, Danielle Draper, Brian Bess
Key Tasks/Activities Target
Date
1. Account for Comp Board and Market Adjustments June 2022
2. Implement year 2 of step plan July 2022
3. Account for Comp Board and Market Adjustments Jan 2023
4. Complete full implementation of Step Plan July 2023
5. Evaluate current staffing levels, applicant flow and workforce turnover trends July 2023
6. Evaluate comparable municipalities starting pay July 2023
7. Review adjustments needed to maintain market target Aug 2023
Organizational
Effectiveness
Proactively plan for a recession occurring in next 6-12 months and prepare to emerge successfully from it
Evaluate effectiveness of the compensation plan to ensure recruitment and retention
Update and seek benefits to maintain the current workforce and to attract new employees
Evaluate organizational structure and staffing to maintain a lean and efficient organization
Develop a proactive communications strategy to ensure citizens are informed in a timely manner
Enhance messaging on policy changes
Continue to improve and expand media platforms/messaging
Enhance marketing
Develop and implement a new budgeting system with software that enables multi-year forecasting of revenues
and expenditures, including modeling/long-range CIP
7A Enhance internal communication in the County
7B Implement organizational culture strategies so County staff members feel positive about where they work
Achieve AAA bonding status
a. Review previous reductions to state and local budgets in reaction to economic recession
(i.e. 2008, COVID-19)
b. Identify potential decreases in revenue and increases in expenditures based on current
economic projections
c. Plan for additional reserves to minimize the effect of the economic downturn on County revenues
and expenditures (i.e. revenue stabilization, fuel costs)
d. Reduce non-essential budget items in anticipation of reduced revenues (i.e. travel, capital
expenditures)
2. Implement measures
After June
2022
Priority #2: Evaluate effectiveness of compensation plan to ensure recruitment and retention.
Champion: Elijah Daly Supporting Staff: Rebecca Owens, Richard Caywood, Steve Elliot, Laurie Gearhart,
Danielle Draper, Brian Bess
Key Tasks/Activities Target
Date
1. Re-evaluate FY 2023 funding to address compression and cost of living increase June 2022
. Develop compensation policies to create consistency throughout County June 2022
July 2022
. Evaluate comparable municipalities starting pay for 33% of current positions each fiscal year
July 2022
. Review adjustments needed to maintain market target throughout each fiscal year
. Evaluate methods to address compression and create plan to implement Oct 2022
Priority #3: Update and seek benefits to maintain the current workforce and to attract new
employees.
Champion: Elijah Daly Supporting Staff: Rebecca Owens, Richard Caywood, Laurie Gearhart, Carla Frazier,
Brian Bess
Key Tasks/Activities Target
Date
June 2022
1. Create benefits page on Roanoke County Website outlining all benefits being offered and link to new
hire page
July 2022
. Assess current benefits offered to employees, identifying utilization rates, cost to employer, and
services offered amongst consortium as contracts update and expire
July 2022
. Evaluate benefits offered by other municipalities throughout each fiscal year to check our current
offerings and re-evaluate as needed
July 2022
. Check corporate offerings, such as discounts, of other municipalities that are currently being offered
+ongoing
throughout each fiscal year
Nov/Dec
. Identify and outline benefits package for the coming fiscal year
2022
. Present and recommend any changes to Board Feb 2023
March
7. Create employee benefit survey to identify current perception of benefits and identify potential
2023
employee wants/needs
2. Evaluate current department staffing levels Aug 2023
3. Identify shortages that exist in the organizational structure Sept 2023
Oct 2023
4. Establish new baseline utilizing department input for maintaining current services
5. Verify baseline corresponds with Community Strategic Plan Oct 2023
6. Identify budgetary needs based on new baseline Nov 2023
Mar 2024
7. Review newly identified position needs along with reallocation of current staffing with Board
8. Work with Board to prioritize the implementation of needs and/or resources Mar 2024
Priority #5: Develop a proactive communications strategy to ensure citizens are informed in a timely manner.
Champion: Amy Whittaker Supporting Staff: PIO staff, RVTV, Department Communicators
Key Tasks/Activities Target Date
1. Increase highlights of local events and activities to enhance image of the County Aug 2022
. Review current communications plan Feb 2023
Feb 2023
3. Target specific audiences to inform of policy changes through social media platforms and RVTV
segments
March 2023
4. Add an additional FTE to the PIO team
Expand County footprint through new social media channels (i.e. Instagram, podcasts, blogs)
Develop content for local, state, national publications (i.e. VA Business Magazine, VML,
NACo)
Priority #6: Develop and implement a new budgeting system with software that enables multi-year
forecasting of revenues and expenditures, including modeling/long-range CIP.
Champion: Laurie Gearheart Supporting Staff: Steve Elliott, Corey White
Key Tasks/Activities Target Date
1. Identify and implement multi-year budgeting software
Feb 2022
a. Develop and solicit an RFP.
b. Interview top three vendors.
c. Select and negotiate contract
2. Extract budget data and provide to vendor to upload in software Apr 2022
3. Test the data in software for completeness Aug2022
4. Develop forms and policies for use of software system Sept 2022
5. Go live! Sept 2022
d. Develop employee newsletter Resources
e. Reinforce branding standards, media policies, and social media policies for all employees through
training
2. Implement strategies above and evaluate July 2023
Priority #7B: Implement organizational culture strategies so County staff members feel positive about where
they work.
Champion: Amy Whittaker Supporting Staff: Administration, Human Resources
Key Tasks/Activities Target Date
Aug2023
1. Develop and conduct a staff survey to determine how staff perceive current culture and would
aspire the culture to be
2. Gather a team to review the results of the staff survey and make recommendations Sept2023
3. ETEAM would define a narrative based on the results of the staff survey Oct 2023
4. Develop a strategy to communicate to employees Nov 2023
Priority #8: Achieve AAA bonding status
Champion: Laurie Gearheart Supporting Staff: Administration, Board of Supervisors, Economic Development,
Real Estate Valuation, Planning/Zoning
Key Tasks/Activities Target Date
1. Develop a long-term strategy to achieve AAA bonding status to include: June 2025
a. Work with financial advisors to help with relationships with bond rating agencies
b. Have preliminary conversations with credit rating agencies to identify areas for improvement
c. Increase target reserve levels over time to meet the expected levels of the credit agencies
d. Develop a timeline to achieve target reserve levels
e. Continue work on diversifying the tax base through Planning and Economic Development
2. Implement
July 2025
ROANOKE COUNTY BOARD OF SUPERVISORS STRATEGIC OUTCOMES
Roanoke County in 2032
Economic Development
Roanoke County is open for business. We proactively work with its prospects and partners to
seek new business. Our prime locations assist in the expansion of existing businesses and attract
new industry. We collaborate and foster connectivity to the world. We offer and continue to
strong financial stability enables us to partner with businesses to assist them in expanding or
locating here.
Community Development
Roanoke County is a well-planned, vibrant community. Our innovative strategies develop
communities that offer housing and services to all our citizens. We facilitate growth by reducing
barriers to development and redevelopment and by adhering to standards that protect our
resources for future generations. We seek opportunities to responsibly develop our undeveloped
land through zoning enhancements, reduced regulation, and infrastructure expansion.
Outdoor Recreation
Roanoke County is a scenic community in the Blue Ridge Mountains. It is a premier national
destination for outdoor recreation. We have an accessible, connected system of local, regional,
and national parks. Our innovative programs ensure we meet needs and interests within the
changing landscape of recreation trends and a desire for healthy lifestyles. We offer a robust
community park system that provides a variety of amenities for all ages and abilities.
Education
Roanoke County schools are nationally recognized and accredited. We have an excellent and
efficient school system that delivers K-12 education preparing students to excel at the
collegiate level and thrive in our local workforce. We Roanoke County Economic Development
and Roanoke County Public Schools will partner with local businesses and industries to train
students, thus ensuring alignment with current and future workforce needs. Our educational
facilities provide efficiently scaled, safe, and technologically advanced learning environments.
We recognize that changes in demographics and other educational options require public
education to adapt with innovative approaches.
Housing
Roanoke County is a great place to live. We have well planned, appropriately placed housing
that meets the needs of our changing demographics. We have neighborhoods with a wide
variety of densities, styles, amenities, and price points in order to provide diverse housing
options for our growing workforce. We provide robust housing choices that meet the needs of
our residents of all income levels, life stages, and abilities. Our denser neighborhoods are
interconnected and served by a wide variety of public and private conveniences that contribute
to a high quality of life.
Public Safety
Roanoke County is a safe community. We recruit and retain dedicated and compassionate public
safety employees who are prepared to respond to the myriad of public safety issues that may
arise. We support our law enforcement professionals in their work to protect the lives and
property of the citizens of Roanoke County.
Organizational Effectiveness
Roanoke County is the employer of choice in the Roanoke region. We are financially strong,
trusted by our citizens and regional partners, and innovative in our approach to our work as we
continually evaluate our organizational structure, staffing, and programs. We are widely
recognized across the region, state, and nationally for our innovative business practices. Our
citizens are well informed and understand our decisions and the issues facing the County.
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Presentation of year-end financial results for June 30, 2022,
acceptance of audit report and allocation of year-end funds
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept audited financial results for the County of Roanoke and allocate year-end funds
for the fiscal year ended June 30, 2022
BACKGROUND:
Brown Edwards and Company completed the audit of the financial operations of the
County of Roanoke and the County of Roanoke Public Schools for the year ended June
30, 2022. The County and School Audit Committees met on November 10, 2022, to
received a clean and unmodified opinion. Staff from Brown Edwards and Company will
present the audit information to the Board at the meeting.
DISCUSSION:
On September 28, 2022, staff reviewed preliminary unaudited financial results for June
30, 2022, and there have been minimal changes since that work session.
Below is the information for the County regarding the General Government results of
operations for the fiscal year ended June 30, 2022.
Revenue collections were $14,329,913 above budget and reasons for these variances
are as follows:
Page 1 of 3
- Real Estate Taxes were $3.55 million above budget due to new housing
construction coming on the market, as well as a strengthening national housing
market with limited supply, which led to increased sales prices and values.
- Personal Property Taxes were $3.31 million above budget which was mostly
due to unprecedented increases in used vehicle assessed values and higher
prices for new vehicles which led to increased revenues.
- Sales Tax was $1.95 million above budget as consumer spending remained
high and showed consistent growth when compared to prior years. Sales
prices were affected by increased inflation which further led to increased
revenues.
- Business License tax was $1.40 million above budget due to increased
consumer spending which led to continued high gross receipts. Business
License tax was also impacted by higher inflation.
- Meals Tax was $1.04 million above budget due to several new restaurants
opening, most notably in the Tanglewood area, combined with inflationary
impacts on higher meal prices.
- Hotel/Motel Tax was $0.88 million above budget due to increased travel and
large events, such as the Iron Man triathlon.
- Other Revenues were $2.36 million above budget primarily as a result of an
increase in permits, fees and licenses and various miscellaneous revenues.
Expenditures savings were $687,003 and reasons for this variance are as follows:
- Personnel savings were related to attrition and vacancies in the amount of
$502,444, however these savings were offset by expenditures in excess of
budget due to increased inflation and increased costs for fuel and fleet repairs.
FISCAL IMPACT:
Budget Ordinance 051121-5 for the fiscal year 2021-2022 fiscal year Operations Budget
provides that all unexpended general government expenditures and revenues collected
in excess of budget shall not lapse but be re-appropriated and presented to the Board
for recommendations of allocations and designations based on the Comprehensive
Financial Policy.
General Government surplus revenue and expenditure savings totaled $15,016,916.
Page 2 of 3
Attachment I reflects the recommendations reviewed at the September 28, 2022, work
session for the recommended allocation for fiscal year end June 30, 2022 available
funds.
STAFF RECOMMENDATION:
Staff recommends accepting the audited financial results for the fiscal year ended June
30, 2022, allocating $285,187 for encumbrances from year-end savings and allocating
the available funds as presented in Attachment I.
Page 3 of 3
Attachment 1: Fiscal Year 2021-2022 Year End
Financial Results Allocation of Year End Funds
December 13, 2022
Revenues
$215,708,178
Actual Revenues230,038,091
Revenues above Budget$14,329,913
% of Amended Budget6.64%
Expenditures
$215,708,177
Actual/Projected Expenditures214,735,987
Encumbrances Carried Forward285,187
Expenditure Savings$687,003
% of Amended Budget99.68%
FY 2022 Year-End Balance
Revenues above Amended Budget$14,329,913
Expenditure Savings, Net Encumbrances687,003
Total 2022 Year End$15,016,916
Recommended Allocation of FY 2022 Year-End
FY2023 Budgeted Contribution to Fund Balance$2,093,025
FY2023 Budgeted General Government Expenditure Contingency546,202
Transfer to Capital Reserves7,547,689
Revenue Stabilization1,500,000
Other Operating Expenditure Contingency1,500,000
Contribution to Capital Projects:
County Email System Project500,000
Fire Hydrant Stormwater Replacement80,000
Address Fund Balance Policy issues:
Health Insurance Fund750,000
Public Private Partnerships500,000
Total Recommended Allocation of FY 2022 Year-End$15,016,916
ACTION NO.
ITEM NO. E.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Resolution directing the County Attorney to file a petition for
no special election upon the retirement of Steven A. McGraw
as the Roanoke County Circuit Court Clerk, and that Rhonda
D. Perdue be vested with the powers and duties of such
office for the remainder of the unexpired term of office
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Resolution directing the County Attorney to file a petition for no special election upon
the retirement of Steven A. McGraw as the Roanoke County Circuit Court Clerk
BACKGROUND:
Steven A. McGraw was elected by the citizens of Roanoke County to serve as the Clerk
of the Circuit Court for a term of office commencing January 1, 2016 and ending
December 2023. Mr. McGraw submitted his notice to retire effective February 1, 2023.
Section 24.2-228.1(B) of the 1950 Code of Virginia, as amended, provides that, since
the vacancy is occurring within the 12 months immediately preceding the end of the
term of that office, the governing body may petition the Circuit Court to request that no
special election be ordered, and that the Court shall grant that request.
DISCUSSION:
It is proposed that the Board adopt a resolution, directing the County Attorney to file a
petition requesting that no special election be ordered and that, pursuant to Section
24.2-228.1(B) of the Code of Virginia, Rhonda D. Perdue, the highest ranking deputy
officer for the Circuit Court Clerk, be vested with the powers and perform all the duties
Page 1 of 2
of the office, and that Ms. Perdue be entitled to all the privileges and protections
afforded by law to elected or appointed constitutional officers, for the remainder of the
unexpired term. The election to fill this vacancy would thus be held at the general
election scheduled for November 7, 2023.
FISCAL IMPACT:
There is no fiscal impact associated with this matter.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 13, 2022
RESOLUTION DIRECTING THE COUNTY ATTORNEY TO FILE A
PETITION FOR NO SPECIAL ELECTION UPON THE RETIREMENT OF
STEVEN A. MCGRAW AS THE ROANOKE COUNTY CIRCUIT COURT
CLERK, AND THAT RHONDA D. PERDUE BE VESTED WITH THE
POWERS AND DUTIES OF SUCH OFFICE FOR THE REMAINDER OF
THE UNEXPIRED TERM OF OFFICE
WHEREAS, Steven A. McGraw was elected by the citizens of Roanoke County
to serve as the Clerk of the Circuit Court for a term of office commencing January 1,
2016 and ending December 2023; and
WHEREAS, Mr. McGraw submitted his notice to retire effective February 1,
2023; and
WHEREAS, Section 24.1-228.1(B) of the 1950 Code of Virginia, as amended,
provides that, since the vacancy is occurring within the 12 months immediately
preceding the end of the term of that office, the governing body may petition the Circuit
Court to request that no special election be ordered, and that the highest ranking deputy
officer for the Circuit Court Clerk be vested with the powers and perform all the duties of
the office; and
WHEREAS, it is proposed that the Board adopt a resolution directing the County
Attorney to file a petition requesting that no special election be ordered and that,
pursuant to Section 24.2-28.1(B) of the Code of Virginia, Rhonda D. Perdue, the highest
ranking deputy officer for the Circuit Court Clerk, be vested with the powers and perform
all the duties of the office, and that Ms. Perdue be entitled to all the privileges and
protections afforded by law to elected or appointed constitutional officers, for the
remainder of the unexpired term; and
Page 1of 2
WHEREAS, the election to fill this position would thus be heldat the general
election scheduled for November 7, 2023.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, that the County Attorney is directed to file a petition for no election, as set forth
in this resolution.
Page 2of 2
VIRGINIA:
IN THE CIRCUIT COURT FOR THE COUNTY OF ROANOKE
IN RE: )
)
NO SPECIAL ELECTION REQUIRED TO )
FILL A VACANCY IN THE OFFICE OF )
THE CIRCUIT COURT CLERK )
FOR ROANOKE COUNTY, VIRGINIA )
PETITION FOR NO SPECIAL ELECTION REQUIREMENT
COMES NOW the Board of Supervisors of Roanoke County, Virginia, by counsel, and states
as follows:
1. Steven A. McGraw. was elected by the citizens of Roanoke County to serve
as the Clerk of the Circuit Court for a term of office commencing January 1, 2016 and ending
December 31, 2023.
2. Mr. McGraw submitted his notice to retire effective February 1, 2023.
3. Section 24.2-228.1(B) of the 1950 Code of Virginia, as amended, provides that, since
the vacancy is occurring within the 12 months immediately preceding the end of the term of that
office, the governing body may petition the Circuit Court to request that no special election be
ordered, and the Court shall grant that request.
4. The Board of Supervisors of Roanoke County, as governing body, requests that no
special election be ordered and that Rhonda D. Perdue, as the highest ranking deputy officer for the
perform all the duties of the office, and that Ms. Perdue be entitled to all the privileges and
protections afforded by law to elected or appointed constitutional officers, for the remainder of the
unexpired term.
1
5. The election to fill this vacancy will be held at the general election scheduled for
November 7, 2023.
THEREFORE, the Board of Supervisors of Roanoke County, Virginia hereby petitions this
honorable Court to request, pursuant to § 24.2-228.1(B) of the Code of Virginia to respectfully
request that not special election be ordered, and that Rhonda D. Perdue be appointed to fill the
vacancy in the office of the Circuit Court Clerk for Roanoke County, Virginia, for the remainder of
the unexpired term, and for such other relief as may be appropriate to accomplish these ends.
Respectfully submitted,
ROANOKE COUNTY BOARD OF
SUPERVISORS
By:____________________________________
Peter S. Lubeck, VSB# 71223
Roanoke County Attorney
P.O. Box 29800
Roanoke, VA 24018-0798
(540) 772-2012
(540) 772-2089 facsimile
plubeck@roanokecountyva.gov
2
VIRGINIA:
IN THE CIRCUIT COURT FOR THE COUNTY OF ROANOKE
IN RE: )
)
NO SPECIAL ELECTION REQUIRED TO )
FILL A VACANCY IN THE OFFICE OF )
THE CIRCUIT COURT CLERK )
FOR ROANOKE COUNTY, VIRGINIA )
NO SPECIAL ELECTION ORDERED
Comes this day the Board of Supervisors of Roanoke County, Virginia, by counsel, and upon
filing of its Petition seeking the entry of an Order directing that no Special Election be held to fill a
vacancy of the office of the Circuit Court Clerk for Roanoke County, Virginia, pursuant to Section
24.2-228.1 of the 1950 Code of Virginia, as amended.
And it appearing that such Petition should be granted and that such Order be entered, it is
therefore,
ADJUDGED, ORDERED and DECREED that the Petition of the Board of Supervisors of
Roanoke County requesting the entry of an Order directing that no special election be ordered for the
vacancy of the office of the Circuit Court Clerk since the vacancy occurred within the 12 months
immediately preceding the end of the term of that office, pursuant to Section 24.2-228.1 of the 1950
Code of Virginia, as amended, be granted.
It is further ADJUDGED, ORDERED, and DECREED that Rhonda D. Perdue be vested with
the powers and perform all the duties of the office, and that Ms. Perdue be entitled to all the
privileges and protections afforded by law to elected or appointed constitutional officers, for the
remainder of the unexpired term.
It is further ADJUDGED, ORDERED and DECREED that the election to fill this vacancy be
held at the general election which is scheduled for November 7, 2023.
Entered this ________ day of _____________________, 20_____.
______________________________________
Judge
I ask for this:
____________________________________
Peter S. Lubeck, VSB# 71223
Roanoke County Attorney
P.O. Box 29800
Roanoke, VA 24018-0798
(540) 772-2012
(540) 772-2089 facsimile
plubeck@roanokecountyva.gov
ACTION NO.
ITEM NO. E.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Resolution approving a Memorandum of Understanding
between the Roanoke County Board of Supervisors and the
Roanoke County School Board regarding joint capital
funding
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Approval of a resolution approving a memorandum of understanding between the
Roanoke County Board of Supervisors and the Roanoke County School Board
regarding joint capital funding.
BACKGROUND AND DISCUSSION:
Between 1997 and 2001, the Board of Supervisors appropriated funds to the School
$47.7 million. Between 2001 and 2004, the Board of Supervisors funded Phase 2 of the
School CIP at a total cost of $23 million. Because of the large amount of school capital
needs, the County needs were largely put on hold. But in 2004, the County committed
to build a much-needed public safety building to house police, fire, dispatch and
information technology services, at a cost of $28 million.
In 2
taxing structure was depleted. However, many capital needs remained for both the
schools and the general County government. Because the ability to fund needed future
capital projects was uncertain, the Board of Supervisors and the School Board worked
collaboratively on a long-range financial plan that would enable both boards to plan and
fund future capital needs. Accordingly, the Board of Supervisors adopted a policy which
established a variety of reserve policies and a combined debt-payment reserve fund.
Page 1 of 2
Additionally, the policy pertaining to the Combined Debt-Payment Reserve Fund also
set forth a borrowing schedule for the acquisition of new debt (as prior debts were paid).
After the first several years, a three-year cycle of borrowing was established, which
authorized the acquisition of new debt in an amount not to exceed $10 million each
year. For two consecutive years of each three-year cycle, the funds ($20 million) were
devoted to school capital needs, and the third year, the funds ($10 million) were
devoted to general County capital needs.
borrowing amount to $12 million and $17 million respectively. Further, incremental
annual debt service contributions, as required, were included in the annual budgets.
The Board of Supervisors, on December 7, 2022, presented the attached memorandum
of understanding (MOU) to the Roanoke County School Board, which MOU sets forth a
proposed amendments to the Board's policy regarding the funding of County and
School capital projects.
FISCAL IMPACT:
Page 9 of the attached powerpoint shows the required incremental contributions of the
proposed plan presented during the joint meeting with the School Board on December
7, 2022. The required incremental contributions would be included in future operating
budgets of both the County and Schools.
STAFF RECOMMENDATION:
Staff recommends approval of the attached MOU and authorizes the Chairman and
County Administrator to execute the document.
Page 2 of 2
Memorandum of Understanding between
the Roanoke County Board of Supervisors and the Roanoke County School
Board
Regarding Joint Capital Funding
The Board of Supervisors of Roanoke County (the “Board of Supervisors”) and the
Roanoke County School Board (the “School Board”) have entered into this Memorandum of
Understanding (“MOU”) this _______ day of December 2022, with regard to the financing of
county and school capital projects.
I. Purpose
The purpose of this Memorandum of Understanding is to update the policy for the
financing of necessary County and school capital projects in a fiscally responsible manner and to
thereby avoid unnecessary budgetary conflict.
II. Background
Between 1997 and 2001, the Board of Supervisors appropriated funds to the School Board
for Phase I of the School Capital Improvement Plan (the “School CIP”) totaling $47.7 million.
Between 2001 and 2004, the Board of Supervisors funded Phase 2 of the School CIP at a total cost
of $23 million. Because of the large amount of school capital needs, the County needs were largely
put on hold. But in 2004, the County committed to build a much-needed public safety building to
house police, fire, dispatch and information technologyservices, at a cost of $28 million.
In 2005, the County’s budgetary funding for debt payments within the County’s current
taxing structure was depleted. However, many capital needs remained for both the schools and the
general County government. Because the ability to fund needed future capital projects was
uncertain, the Board of Supervisors and the School Board worked collaboratively on a long-range
financial plan that would enable both boards to plan and fund future capital needs. Accordingly,
Page 1 of 5
the Board of Supervisors adopted a policy which established a variety of reserve policies and a
combined debt-payment reserve fund.
The nature of each reserve fundwill not be set forth in this MOU. However, for the
purposes of this MOU, it is important to note that thepolicy pertaining to the Combined Debt
Payment Reserve Fund included a contribution schedulethat wasused to fund debt service. The
boards each committed to annually addingan additional$300,000 to the fund (for example, in the
2005-06 budget, the boards jointly contributed an additional $600,000 to the Fund; in the 2006-07
budget, the boards jointly contributed an additional $1,200,000to the Fund, etc.). Additionally,
the policy pertaining to the Combined Debt-Payment ReserveFundalso set forth a borrowing
schedule for the acquisition of new debt (as prior debts were paid). After the first several years, a
three-year cycle of borrowing was established, which authorized the acquisition of new debt in an
amount not to exceed $10 million each year. For two consecutive years of each three-year cycle,
the funds ($20 million) were devoted to school capital needs, and the third year, the funds ($10
million) were devoted to general County capital needs.
This policy was updated in fiscal year (“FY”) 2021 and again in 2023 to increase the
borrowing amount to $12 million and $17 million respectively. Further, incremental annual debt
service contributions, as required, were included in the annual budgets.
As recently shared by letter dated November 10, 2022, the School Board has designated
three capital projects that merit timely attention -- the construction of a new Career and Technology
Center (the “CTE facility”), and the renovation of Glen Cove and W. E. Cundiff Elementary
Schools. The School Board has requested clarification from the Board of Supervisors regarding a
time frame in which all three projects can be addressed.
Page 2 of 5
As noted above, the purpose of this MOU is to adopt updates to the Board of Supervisors’
Joint Capital Funding Plan in order to provide additional funds to the School Board, and to also
re-confirm that while the Board of Supervisors will continue providing funds to the School Board
in a fiscally responsible manner, the School Board must prioritize the timing of its capital projects
and going forward will not ask the Board of Supervisors to deviate from responsible financial
practices in order to address capital needs.
III. Updates to the Combined Debt-Payment Reserve Fund Policy
Accordingly, the Board of Supervisors agrees to update its policy regarding the Combined Debt
Payment Reserve Fund as follows:
1) The annual allowed borrowing amount is $17 million per year in (FY 2024 and FY
2026 (bond issuance can be “banked,” if so desired, and saved for a future year).
2) In FY 2025, the Schools are authorized a one-time borrowing amount of up to $80
million.
3) Beginning in FY 2027, an increase in the annual borrowing amount will be authorized
up to $20 million.
4) The School Board agrees that it will continue annually to contribute $1.8 million to the
combined Debt-Payment Reserve Fund once the 2009 Virginia Public School
Authority (VPSA) bonds are paid off.
5) The Board of Supervisors agrees that it will continue annually to contribute $1.2
million to the Combined Debt-Payment Reserve Fund once the 2008 lease revenue
bonds are paid off.
6) Both boards will budget for and include in their annual budget an amount required to
maintain the Future Capital Projects Fund (to hold a positive cash balance while
Page 3 of 5
planning for future debt service payments). This amount is estimated to be $300,000 in
FY 2024 and $525,000 in FY 2025 and thereafter, for each board.
7) Both boards confirm their commitment to continue the incremental increases into the
Future Capital Projects Fund even in future economic downturns.
IV. Additional Provisions
The boards further acknowledge and agree that:
a) The County will provide up to $2 million from FY 2022 year-end funds towards
eliminationof the open-classroom concept in Glen Cove and W. E. Cundiff Elementary
Schools.
b) A bond for the proposed CTE facility will be issued and financed for up to thirty (30)
years with a traditional financing vehicle and bond structure to be determined.
c) The School Board agrees that it will diligently apply for all potential state and federal
grants that may become available for school capital projects.
d) In the process of designing the proposed new CTE facility, the School Board will retain
an independent energy consultant to share recommendations on the benefits of
incorporating solar energy technologies. Additionally, the School Board is encouraged
to re-evaluate the size and scope of the CTE facility to ensure it is meeting the needs
of Roanoke-area businesses.
e) The School Board agrees to participate in a County-funded, County-managed,
demographic study to analyze a wide variety of demographic trends within the county,
to include future school enrollment projections. Data from this effort will be utilized
in the planning of future capital projects for both boards.
Page 4 of 5
f) Further the boards recognize that all future appropriations to the School Board are
within the discretion of the Board of Supervisors; the present Board of Supervisors
cannot bind the actions of a future Board. Additionally, the proposed debt assumption
schedule, as outlined in this MOU, may need to be re-evaluated in the event of
economic recession or othercircumstance. However, it is the intent of the presently
constituted Board of Supervisors to follow the policy set forth in this MOU.
g) The timing and priority of the School Board’s capital projects will be left to the
discretion of the School Board, and the School Board agrees to address such capital
needs in accordance with the above-updated Debt-Payment Reserve Fund Policy.
The Board of Supervisors approved this MOU, by resolution, on __________ 2022. The School
Board approved this MOU, by resolution, on ___________ 2022.
Roanoke County Board of SupervisorsRoanoke County School Board
_____________________________________________________________
Paul M. Mahoney, Chairman David M. Linden, Chairman
Date: ____________ Date: ______________
Roanoke County AdministratorSuperintendent, Roanoke County Public
Schools
______________________________ ______________________________
Richard L. Caywood Kenneth Nicely
Date: ____________ Date: _______________
Page 5 of 5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 13, 2022
RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE ROANOKE COUNTY BOARD OF SUPERVISORS AND
THE ROANOKE COUNTY SCHOOL BOARD REGARDING JOINT
CAPITAL FUNDING
WHEREAS, between 1997 and 2001, the Board of Supervisors appropriated
funds to the School Board for Phase I of the School Capital Improvement Plan (the
n. Between 2001 and 2004, the Board of Supervisors
funded Phase 2 of the School CIP at a total cost of $23 million. Because of the large
amount of school capital needs, the County needs were largely put on hold. However, in
2004, the County committed to build a much-needed public safety building to house
police, fire, dispatch and information technology services, at a cost of $28 million; and
WHEREAS,
s depleted. However, many capital needs
remained for both the schools and the general County government. Because the ability
to fund needed future capital projects was uncertain, the Board of Supervisors and the
School Board worked collaboratively on a long-range financial plan that would enable
both boards to plan and fund future capital needs. Accordingly, the Board of
Supervisors adopted a policy, which established a variety of reserve policies and a
combined debt-payment reserve fund; and
WHEREAS, the policy pertaining to the Combined Debt Payment Reserve Fund
included a contribution schedule that was used to fund debt service. The boards each
committed to annually adding an additional $300,000 to the fund (for example, in the
200520-06 budget, the boards jointly contributed an additional $600,000 to the Fund; in
Page 1 of 2
the 2006-2007 budget, the boards jointly contributed an additional $1,200,000 to the
Fund, etc.). Additionally, the policy pertaining to the Combined Debt-Payment Reserve
Fund also set forth a borrowing schedule for the acquisition of new debt (as prior debts
were paid). After the first several years, a three-year cycle of borrowing was
established, which authorized the acquisition of new debt in an amount not to exceed
$10 million each year. For two (2) consecutive years of each three-year cycle, the funds
($20 million) were devoted to school capital needs, and the third year, the funds ($10
million) were devoted to general County capital needs; and
WHEREAS, this policy was updated in fiscal ye
to increase the borrowing amount to $12 million and $17 million respectively. Further,
incremental annual debt service contributions, as required, were included in the annual
budgets; and
WHEREAS, it is proposed that the Board of Supervisors and School Board enter
into a memorandum of understanding (MOU) in order to further update the policy for the
financing of necessary County and school capital projects in a fiscally responsible
manner and to thereby avoid unnecessary budgetary conflict.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, as follows:
1. The Memorandum of Understanding attached to this resolution as
Attachment A is hereby approved, and
2. The Chairman and County Administrator are authorized to execute the
Memorandum on behalf of the Board.
Page 2 of 2
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Ordinance appropriating $61,460,835.43 from the Roanoke
County Public Schools' fiscal year 2021-2022 year-end funds
to the fiscal year 2022-2023 Roanoke County Public
Schools' Budget
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Appropriate $61,460,835.43 available year-end funds from Roanoke County Public
Schools' fiscal year ended June 30, 2022, to the fiscal year 2022-2023 Roanoke County
Public Schools' Budget
BACKGROUND:
In accordance with the Code of Virginia Section 22.1-100, at the end of each fiscal year,
all of the Roanoke County Public Schools' unexpended funds (derived from the Board of
Supervisors) reverts back to the Board of Supervisors. The Board of Supervisors may
then re-appropriate such funds back to the Schools' budget for use the next year.
The County Board of Supervisors' Comprehensive Financial Policy sets forth
expenditures for which such funds may be re-appropriated.
DISCUSSION:
The Roanoke County School Board proposed the uses of such year-end funds at their
November 10, 2022 meeting, and requests that the Board of Supervisors re-appropriate
the funds for such purposes as outlined in Attachment A.
Page 1 of 2
This proposal follows the County Board of Supervisors' Comprehensive Financial
Policy, dated October 19, 2021. (See Section 10 - Reserves, paragraph 6 (Roanoke
County Public Schools Reserves and Year End Allocation)).
FISCAL IMPACT:
The appropriation of the funds to Roanoke County Public Schools will increase their
various funds by $61,460,835.43 as outlined in Attachment A.
STAFF RECOMMENDATION:
Staff recommends the approval of the first reading of the ordinance and requests
scheduling the second reading for January 10, 2023.
Page 2 of 2
(a)(b)
43,655.8375,083.45
827,205.51827,205.51885,517.13912,415.73
1,711,790.742,000,000.007,324,084.192,536,642.345,056,949.546,426,625.951,448,370.42
10,211,089.5257,749,044.69
10,152,071.3011,804,581.15
Appropriation
$57,379.72$3,711,790.74$871,958.14$61,460,835.43
from
Fund
827,205.51827,205.51
1,654,411.02
General
Transfer
$$$(a)(b)$1,654,411.02
Request
Board
2022
Fund
43,655.8375,083.45
School
827,205.51827,205.51885,517.13912,415.73
30,
1,711,790.742,000,000.007,324,084.192,536,642.344,229,744.039,324,865.796,426,625.951,448,370.42
Appropriation
10,211,089.5211,804,581.1556,094,633.67
June
General
County
For
$57,379.72$3,711,790.74$871,958.14
Carryover
Roanoke
End
Year
Funds
Carryover)
Appropriation$59,806,424.41
Carryover)
PY
PY
Other
(Net
Fund
Carryover
(Excluding
Fund
Carryover
Carryover
Capital
Fund
Fund
Fund
Fund
Year
FundFund
Division
(WBH)
Year
Funds
Activity
Contingency
Capital
Minor
Resources
Capital
Capital
Replacement
Fund
Fund
Fund
Fund
to
Year
CurrentSchool
Fund
Activity
Current
Major
InsuranceInsurance
Trust
GrantMinorMajorBond
Bond
Replacement
to
Management
TotalTotal
CurrentEmergencyTotal
Description Encumbrances50%RemainingFleetInstructionalTechnologyTotalNutritionStudentTotalTotal2022TotalHealthDentalRiskOPEB
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 13, 2022
ORDINANCE APPROPRIATING $61,460,835.43 FROM THE ROANOKE
COUNTY PUBLIC SCHOOLS’ FISCAL YEAR 2021-2022 YEAR-END
FUNDS TO THE FISCAL YEAR 2022-2023 ROANOKE COUNTY PUBLIC
SCHOOLS’ BUDGET
WHEREAS, § 22.1-100 of the Code of Virginia states that at the end of each fiscal
year, all unexpended public school funds that were derived from the funds of the local
governing body shall revert back to the governing body, and that it is within the local
governing body’s discretion whether to then re-appropriate such funds back to the school
budget for the next year; and
WHEREAS, Section 10, paragraph 6 of the County Board of Supervisors’
Comprehensive Financial Policy (dated October 19, 2021) sets forth purposes for which
such unexpended year-end funds may be re-appropriated; and
WHEREAS, the Roanoke County School Board, at their November 10, 2022
meeting, proposed that the Board of Supervisors re-appropriate unexpended fiscal year
2021-2022 year-end funds to the Schools’ fiscal year 2022-2023 budget in the amounts
and for the purposes set forth on the document entitled Roanoke County School Board
Year End Carryover Appropriation Request for June 30, 2022, and attached hereto as
Attachment A and;
WHEREAS, the School Board’s proposal is consistent with the Board of
Supervisors’ Comprehensive Financial Policy; and
WHEREAS, the first reading of this ordinance was held on December 13, 2022,
and the second reading was held on January 10, 2023.
Page 1of 2
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, that the Roanoke County School Board’s unexpended fiscal year 2021-
2022 year-end funds in the amount of $61,460,835,43 are appropriated to the School
Board’s fiscal year 2022-2023 budget, to be used as proposed for the purposes as set
forth on Attachment A.
Page 2of 2
ACTION NO.
ITEM NO. F.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Ordinance amending Article II (Definitions and Use Types),
Article III (District Regulations), and Article IV (Use and
Design Standards) of the Roanoke County Zoning
Ordinance regarding halfway houses
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
First reading of an ordinance to amend the Roanoke County Zoning Ordinance.
BACKGROUND:
· The Roanoke County Zoning Ordinance currently allows a halfway house in the
AV, Agricultural/Village Center, zoning district and the C-2, High Intensity
Commercial, zoning district with a special use permit.
· In July 2022, the Board of Supervisors adopted a resolution requesting the
Planning Commission to review the Zoning Ordinance and make
recommendations regarding the regulation of halfway houses.
DISCUSSION:
Since July, County staff has worked with the Planning Commission on developing the
proposed Zoning Ordinance amendments regulating halfway houses.
The proposed amendments would: amend the definition of halfway house in Article II
(Definitions and Use Types); change halfway house from a special use to a permitted
use in the AV (Agricultural/Village Center) and C-2 (High Intensity Commercial)
Districts, add halfway house as a permitted use in the C-1 (Low Intensity Commercial),
Page 1 of 2
I-1 (Low Intensity Industrial) and I-2 (High Intensity Industrial) Districts, and add halfway
house as a special use in the R-1 (Low Density Residential), R-2 (Medium Density
Residential), R-3 (Medium Density Multi-Family Residential), and R-4 (High Density
Multi-Family Residential) Districts in Article III (District Regulations); and add use and
design standards for halfway house in Article IV (Use and Design Standards).
The use and design standards provide for both general standards applicable to all
zoning districts as well as standards for specific zoning districts. General standards
include the spacing between halfway houses (500 feet) and the requirement of a zoning
permit with applicable information regarding the parcel, the applicant, the person
responsible for resolving complaints, the floor layout of the halfway house, and the
number of people residing in the halfway house and the number of staff members. Use
and design standards for the AV zoning district as well as all residential districts (R-1, R-
2, R-3, and R-4) limit the number of people residing in the halfway house to five (5)
persons, which would also include overnight staff, and require that the halfway house be
located on a parcel of land that is five (5) acres or greater in size.
The Planning Commission held a public hearing on the proposed amendments on
December 6, 2022. One person spoke during the public hearing. A concern was raised
regarding limiting the number of people in a halfway house to five (5) in the agricultural
and residential zoning districts. The Planning Commission recommends approval of the
FISCAL IMPACT:
There is no funding issue on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the first reading of the
ordinance to amend the Roanoke County Zoning Ordinance and schedule the public
hearing and second reading for January 10, 2023.
Page 2 of 2
Zoning District Number of Parcels Numberof ParcelsNumber of Vacant
with Residential Use Parcels*
C-1357 46 176
C-21,130142 426
I-1199 31 90
I-2201 30 97
* Building value equal to 0
Zoning District Number of Parcels Numberof Parcels5
Acres or Greater
AV 281 20
R-1 27,256 548
R-2 2,05453
R-3 2,46045
R-4 301 16
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 13, 2022
ORDINANCE AMENDING ARTICLE II (DEFINITIONS AND USE TYPES),
ARTICLE III (DISTRICT REGULATIONS), AND ARTICLE IV (USE AND
DESIGN STANDARDS) OF THE ROANOKE COUNTY ZONING
ORDINANCE REGARDING HALFWAY HOUSES
WHEREAS, on July 26, 2022, the Board of Supervisors adopted a resolution
directing the Planning Commission to examine the zoning ordinance of Roanoke County
and to review and make recommendations regarding the regulation of halfway houses;
and
WHERAS, planning staff has worked with the Planning Commission and other
County staff on proposed amendments to the County’s Zoning Ordinance pertaining to
regulation of halfway houses; and
WHEREAS, planning staff and the Planning Commission propose amendments to
the zoning ordinance of Roanoke County regarding the regulation of halfway houses; and
WHEREAS, the proposed amendments would amend the definition of halfway
house, change the operation of a halfway house from a special use to a permitted use in
the AV (Agricultural/Village Center) and C-2 (High Intensity Commercial) Districts, add
the operation of a halfway house as a permitted use in the C-1 (Low Intensity
Commercial), I-1 (Low Intensity Industrial), and I-2 (High Intensity Industrial) Districts, add
the operation of a halfway house as a special use in the R-1 (Low Density Residential),
R-2 (Medium Density Residential), R-3 (Medium Density Multi-Family Residential), and
R-4 (High Density Multi-Family Residential) Districts, and add use and design standards
for halfway houses in Roanoke County; and
Page 1of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through.
WHEREAS, on December 6, 2022, after proper notice, the Roanoke County
Planning Commission held a public hearing on the proposed amendments to the Zoning
Ordinance and recommended said amendments to the Board of Supervisors for adoption;
and
WHEREAS, public necessity, convenience, general welfare, and good zoning
practice are valid public purposes for such recommendations by the Planning
Commission and action by the Board of Supervisors; and
WHEREAS, the first reading of this ordinance was held on December 13, 2022,
and the second reading and public hearing wereheld on January 10, 2023.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. The Roanoke County Zoning Ordinance is hereby amended to read and
provide as follows:
ARTICLE II – DEFINITIONS AND USE TYPES
SEC. 30-29. USE TYPES; GENERALLY.
Sec. 30-29-3. Civic Use Types.
Halfway house: An establishment providing residential accommodations,
rehabilitation, counseling, and supervision to persons suffering from alcohol or drug
addiction or other similar disorders, orto persons re-entering society after being
released from a correctional facility or other institution, or to persons suffering from
similar disorders. This use may also provide rehabilitation counseling or other similar
services to such persons.
ARTICLE III – DISTRICT REGULATIONS
SEC. 30-36. AV AGRICULTURAL/VILLAGE CENTER DISTRICT.
Sec. 30-36-2. Permitted Uses.
Page 2of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through.
(A)The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
3. Civic Uses
Halfway House *
(B) The following uses are allowed only by special use permit pursuant to section 30-
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
3. Civic Uses
Halfway House
SEC. 30-41. R-1 LOW DENSITY RESIDENTIAL DISTRICT.
Sec. 30-41-2. Permitted uses.
(B) The following uses are allowed only by special use permit pursuant to section 30-
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
2. Civic Uses
Halfway House *
SEC. 30-42. R-2 MEDIUM DENSITY RESIDENTIAL DISTRICT.
Sec. 30-42-2. Permitted Uses.
(B) The following uses are allowed only by special use permit pursuant to section 30-
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
2. Civic Uses
Halfway House *
SEC. 30-45. R-3 MEDIUM DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT.
Sec. 30-45-2. Permitted Uses.
Page 3of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through.
(B)The following uses are allowed only by special use permit pursuant to section 30-
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
1. Civic Uses
Halfway House *
SEC. 30-46. R-4 HIGH DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT.
Sec. 30-46-2. Permitted Uses.
(B) The following uses are allowed only by special use permit pursuant to section 30-
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
1. Civic Uses
Halfway House *
SEC. 30-53. C-1 LOW INTENSITY COMMERCIAL DISTRICT.
Sec. 30-53-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
2. Civic Uses
Halfway House *
SEC. 30-54. C-2 HIGH INTENSITY COMMERCIAL DISTRICT.
Sec. 30-54-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
2. Civic Uses
Halfway House *
Page 4of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through.
(B)The following uses are allowed only by special use permit pursuant to section 30-
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
1. Civic Uses
Halfway House
SEC. 30-61. I-1 LOW INTENSITY INDUSTRIAL DISTRICT.
Sec. 30-61-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
2. Civic Uses
Halfway House *
SEC. 30-62. I-2 HIGH INTENSITY INDUSTRIAL DISTRICT.
Sec. 30-62-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
2. Civic Uses
Halfway House *
ARTICLE IV – USE AND DESIGN STANDARDS
SEC. 30-83. CIVIC USES.
Sec. 30-83-6.5. Halfway House.
(A) General standards:
1. No halfway house shall be located within 500 feet of another halfway
house.
Page 5of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through.
2.The applicant shall obtain a zoning permit prior to the occupation of a
halfway house. The zoning permit application shall include, but not be
limited to, the following information:
a. All relevant parcel information including tax map number, zoning
district, address, and magisterial district.
b. The applicant's name, address, and personal contact information.
c. The name, address, and personal contact information of the
authorized party responsible for resolving complaints, if different
from the applicant.
d. The structure layout of each floor of the halfway house.
e. The number of people residing in the halfway house and the
number of staff members working in the halfway house.
(B) In the AV district and all residential zoning districts:
1. The maximum number of people residing in the halfway house shall be
five (5) persons. Any counselors, support personnel, or other employees
that are present during nighttime hours (10:00 p.m. to 7 a.m. the following
day) shall be included in the maximum number of five (5) persons.
2. The halfway house shall be located on a parcel of land that is 5 acres or
greater in size.
2. That this ordinance shall be in full force and effect from and after its
adoption.
Page 6of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through.
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Open district appointments
BACKGROUND:
1. Roanoke County Board of Zoning Appeals:
Robert Arthur
expired June 30, 2022.
2. Roanoke County Economic Development Authority (EDA)(appointed by
District):
-year term on the EDA expired on September 26, 2021
and he does not wish to be reappointed.
3. Roanoke County Library Board (appointed by District):
The following District appointments remain open:
Vinton Magisterial District
Windsor Hills Magisterial District
4. Roanoke County Parks, Recreation and Tourism Advisory Commission
(appointed by District):
Page 1 of 2
The following appointments remain open:
June 30, 2019.
Rich Tomlinson's three (3) year term representing the Vinton Magisterial District
expired June 30, 2021.
Murray Cook's three (3) year term representing the Windsor Hills Magisterial District
expired June 30, 2020.
There is also one open Windsor Hills Magisterial District appointee.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 13, 2022
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM H- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for December 13,
2022, designated as Item H - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 7
inclusive, as follows:
1. Approval of minutes – July 26, 2022; August 23, 2022
2.The petition of Greg and Amanda Speiran to obtain a special use permit to
operate a short-term rental on approximately 0.1608 acre on land zoned R-1,
Low Density Residential, located at 3113 Fleetwood Avenue, Windsor Hills
Magisterial District (First Reading of Ordinance and request for Public
Hearing)
3. Ordinance accepting and appropriating a donation from the Friends of the
Roanoke County Public Library in the amount of $25,000 for use by the
Roanoke County Library Department (First Reading of Ordinance)
4. Confirmation of appointment to the Audit Committee, Blue Ridge Behavioral
Healthcare Board of Directors; Roanoke Valley Resource Authority, South Peak
Community Development Authority, Total Action for Progress (TAP) Board of
Directors, Western Virginia Regional Industrial Facility Authority, Western
Virginia Regional Jail Authority
5. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2023
6. Ordinance authorizing the acquisition of property at 6781 Mount Chestnut Road
(Tax Map Number 075.00-02-33.00-0000) for the purpose of expanding Happy
Hollow Gardens Park, Windsor Hills Magisterial District, and authorizing
execution of a deed and other documents necessary to accomplish the
acquisition of this real estate (Second Reading of Ordinance)
Page 1of 2
7.Request to accept and allocate funds in the amount of $19,726 to the Clerk of
the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds
Page 2of 2
ACTION NO.
ITEM NO. H.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: The petition of Greg and Amanda Speiran to obtain a special
use permit to operate a short-term rental on approximately
0.1608 acre on land zoned R-1 (Low Density Residential),
located at 3113 Fleetwood Avenue, Windsor Hills Magisterial
District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Consent agenda item for first reading of an ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for January 24, 2023.
The title of this ordinance is as follows:
1. The petition of Greg and Amanda Speiran to obtain a special use permit to operate a
short-term rental on approximately 0.1608 acre on land zoned R-1, Low Density
Residential, located at 3113 Fleetwood Avenue, Windsor Hills Magisterial District.
DISCUSSION:
There is no discussion on this item.
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the purpose
of scheduling the second reading and public hearing for January 24, 2023.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 1, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate vote
tabulation for any such item pursuant to this action.
Page 2 of 2
3113 Fleetwood Avenue
Dear Guest,
Thank you for choosing to stay with us at 3113 Fleetwood Avenue. A portion of the profits
from your stay will be donated to a local Non-Profit in order to help make beautiful Roanoke,
Virginia even better.
Check In: 4:00 PM
Check Out: 11:00 AM
Rules
1.
effect from 10pm-7am.
2. If traveling with pets please ensure you scoop the yard before leaving.
Eat Local: Try these local restaurants
Inka Grill Peruvian Cuisine: 500 ft
Our Daily Bread Bakery and Bistro: 0.3 miles
The Brambleton Deli and BBQ: 0.6 miles
Allsports Café: 0.9 miles
Burger In The Square: 0.9 miles
Café Asia 2: 1.1 miles
Cast Plates and Pints: 1.1 miles
419 West: 1.4 miles
Rainbowl: 1.5 miles
ACTION NO.
ITEM NO. H.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Ordinance accepting and appropriating a donation from the
Friends of the Roanoke County Public Library in the amount
of $25,000 for use by the Roanoke County Library
Department
SUBMITTED BY: James L. Blanton
Director of Library Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and appropriation of $25,000 received as a donation from the Friends of the
Roanoke County Public Library (Friends), and to recognize the Friends for its donation
BACKGROUND:
The Friends of the Roanoke County Public Library is a non-profit fundraising group that
advocates and supports library reading programs for all ages, and promotes the value
of libraries. The Friends believe a strong public library is essential to the Roanoke
Valley, and hav
organization formed in the early 90s. The Library Department is requesting these funds
be accepted and appropriated for use by the Library Department for their Summer
Reading Program.
DISCUSSION:
Program.
Page 1 of 2
FISCAL IMPACT:
Funds in the amount of $25,000 are from the Friends of the Library for use by the
Library to support the Summer Reading Program. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the attached ordinance and setting the
second reading for January 10, 2023.
Page 2 of 2
FRIENDS OF
ROANOKE COUNTY
PUBLIC LIBRARY
12/7/22
To Toni Cox,
a
association of persons interested in libraries; to focus public attention on the
library, its resources and services; to receive and encourage gifts and bequests to
the library; to advocate for the library, and support and cooperate with the library
as it develops library services and facilities for the community.
We are, therefore, gladly supporting the Roanok
Reading Program for 2023, with the requested amount of $25,000, to be used, as
needed, in developing and implementing this event.
Respectfully yours,
Gayle Campbell, President of the FOL Board, Roanoke County
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 13, 2022
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $25,000 FROM THE FRIENDS OF THE ROANOKE
COUNTY PUBLIC LIBRARY FOR USE BY THE ROANOKE COUNTY
LIBRARY
WHEREAS, the Friends of the Roanoke County Public Library is a non-profit
fundraising group that advocates and supports library reading programs for all ages,
early 90s; and
WHEREAS, the Friends of the Roanoke County Library wishes to donate $25,000
for use by the Library Department for their Summer Reading Program; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on December 13, 2022,
and the second reading was held on January 10, 2023.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $25,000 made available to the Roanoke County Public
Library is accepted and appropriated to the General Fund.
2. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 1
ACTION NO.
ITEM NO. H.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Confirmation of appointment to the Audit Committee, Blue
Ridge Behavioral Healthcare Board of Directors; Roanoke
Valley Resource Authority, South Peak Community
Development Authority, Total Action for Progress (TAP)
Board of Directors, Western Virginia Regional Industrial
Facility Authority, Western Virginia Regional Jail Authority
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Confirmation of appointments.
BACKGROUND:
Roanoke County Audit Committee:
It is the consensus of the Board to reappoint Jason Peters and Phil North to an
additional one-year term to expire December 31, 2023.
Blue Ridge Behavioral Healthcare Board of Directors:
Mark Chadwick, Chief Executive Officer of Blue Ridge Behavioral Healthcare has
recommended the reappointment of Patrick Kenney, Esq. to the At-Large position on
their Board of Directors. This is a three-year appointment and will expire December 31,
2025. All At-Large appointments must be ratified by each of the five local governing
bodies in accordance with their Bylaws.
Page 1 of 2
Roanoke Valley Resource Authority:
Rebecca Owens' term on the Authority will expire December 31, 2022. It is the
consensus of the Board to reappoint Ms. Owens to an additional four-year term to
expire December 31, 2026.
South Peak Community Development Authority:
October. It is the consensus of the Board to reappoint both Mr. Caywood and Ms.
Owens to an additional four-year term to expire October 25, 2026.
Total Action for Progress (TAP) Board of Directors:
Paul Mahoney's term on this Board expired October 9, 2022. It is the consensus of the
Board to reappoint Mr. Mahoney to an additional two-year term to expire October 9,
2024.
Western Virginia Regional Industrial Facility Authority:
Megan Baker has been appointed Director of Economic Development with the
retirement of Jill Loope. Staff recommends Ms. Baker be appointed to serve Ms. Loope
remaining term on this Authority to expire February 3, 2024.
Additionally, there is one open alternate vacancy. Staff has recommended the
appointment of Doug Blount, Assistant County Administrator to a term to expire
February 3, 2026.
Western Virginia Regional Jail Authority:
The following one-year appointments will terminate on December 31, 2022:
Paul Mahoney
Martha Hooker
Rebecca Owens
Laurie Gearheart
Eric Orange
It is the consensus of the Board to reappoint these individuals to an additional one-year
term to expire December 31, 2026.
STAFF RECOMMENDATION:
Staff recommends confirmation of all appointments listed above.
Page 2 of 2
ACTION NO.
ITEM NO. H.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Resolution establishing a meeting schedule for the Board of
Supervisors of Roanoke County for calendar year 2023
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
meeting schedule for calendar year 2023.
BACKGROUND:
The Board of Supervisors of Roanoke County annually establishes a schedule for its
meetings. It has been the custom of the Board to schedule its meetings on the second
and fourth Tuesdays of each month. The months of November and December only
have one meeting due to holiday schedules. The meeting in November is on a
Wednesday due to election day.
Finally, the Board must schedule an organization meeting for January 2024. Staff
recommends the Board schedule its organization meeting for Tuesday, January 9, 2024
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Page 1 of 2
Staff recommends adoption of the attached resolution.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 13, 2023
RESOLUTIONESTABLISHING A MEETING SCHEDULE FOR THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR
YEAR 2023
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That for calendar year 2023, the regular meetings of the Board of
Supervisorsof Roanoke County, Virginia, are set forth below with public hearings
scheduled for 7:00 p.m. unless otherwise advertised.
Tuesday, January 10, 2023 at 2:00 pm (Organizational Meeting)
Tuesday, January 10, 2023 at 3 pm
Tuesday, January 24, 2023 at 3 pm and 7 pm
Tuesday, February 14, 2023 at 3 pm
Tuesday, February 28, 2023 at 3 pm and 7 pm
Tuesday, March 14, 2023 at 3 pm
Tuesday, March 28, 2023 at 3 pm and 7 pm
Tuesday, April 11, 2023 at 3 pm
Tuesday, April 25, 2023 at 3 pm and 7 pm
Tuesday, May 9, 2023at 3 pm
Tuesday, May 23, 2023 at 3 pm and 7 pm
Tuesday, June 13, 2023 at 3 pm
Tuesday, June 27, 2023 at 3 pm and 7 pm
Tuesday, July 11, 2023 at 3 pm
Tuesday, July 25, 2023 at 3 pm and 7 pm
Tuesday, August 8, 2023 at 3 pm
Tuesday, August 22, 2023 at 3:00 pm and 7 p.m.
Tuesday, September 12, 2023 at 3 pm
Tuesday, September 26, 2023 at 3 pm and 7 pm
Page 1of 2
Tuesday, October 10, 2023at 3 pm
Tuesday, October 24, 2023 at 3 pm and 7 pm
Wednesday, November 8, 2023 at 3 pm and 7 pm
Tuesday December 12, 2023 at 3 pm and 7 pm
2. That the organizational meeting for 2024 shall be held on Tuesday,
January 9, 2024, at 2:00 p.m.
Page 2of 2
ACTION NO.
ITEM NO. H.6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Ordinance authorizing the acquisition of property at 6781
Mount Chestnut Road (Tax Map Number 075.00-02-33.00-
0000) for the purpose of expanding Happy Hollow Gardens
Park, Windsor Hills Magisterial District, and authorizing
execution of a deed and other documents necessary to
accomplish the acquisition of this real estate
SUBMITTED BY: Lindsay B. Webb
Parks Planning and Development Manager
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Ordinance authorizing the acquisition of property at 6781 Mount Chestnut Road (Tax
Map Number 075.00-02-33.00-0000) for the purpose of expanding Happy Hollow
Gardens Park, Windsor Hills Magisterial District, and authorizing execution of a deed
and other documents necessary to accomplish the acquisition of this real estate
BACKGROUND:
Happy Hollow Gardens Park is a 49-acre special use park located off Mount Chestnut
Road in Roanoke County. The park is comprised of four parcels identified as Tax Parcel
IDs 075.00-02-26.00-0000, 075.00-02-27.01-0000, 075.00-02-36.00-0000, and 075.00-
02-36.01-0000. The park is wooded with a trailhead parking lot, small amphitheater,
picnic shelter, boardwalk trail through an azalea and rhododendron garden, and
approximately two miles of natural surface trails.
Happy Hollow Gardens was purchased in 1908 by Bernard and Ellen Wharton, who
used the property for their summer home. In 1940, Mr. Wharton started a wholesale
nursery business and used Happy Hollow as the propagation site for azaleas and
boxwoods. Mrs. Wharton planted a variety of flower garden and ferns on the property.
Page 1 of 3
their home on the property and continued to maintain and expand the existing gardens.
Tax Parcel IDs 075.00-02-36.00-0000, 075.00-02-36.01-0000, and 075.00-02-27.01-
0000 were donated to Roanoke County in 1985 by the Burgess sisters as a nature park
for future generations to enjoy its beauty and tranquility. A life estate was retained with
one acre of land on Tax Parcel ID 075.00-02-36.00-0000 where a residential cabin
structure is located. The life estate ended in 1998 after the death of Ms. Burgess.
Roanoke County has leased the cabin, guesthouse, and one-acre property for
residential use at fair market value.
Tax Parcel ID 075.00-02-26.00-0000 was donated to Roanoke County in 2007 by Sarah
Jane Martin as a gift in memory of Guy M. and Janice K. Martin. The 14-acre property
donation was subject to conditions that the County would conserve the land in its
natural state as a forest and habitat for wildlife and open for public access as a park
with trails for walking and hiking only.
In 2022, Mrs. Kathleen Steinbacher approached parks staff about the possibility of
donating the rear portion of her 4.26-acre wooded property that is located adjacent to
Happy Hollow Gardens Park to Roanoke County. Mrs. Steinbacher and her husband,
Thomas J. Landsberg, have agreed to donate a 1.7697-acre portion of their property
located at 6781 Mount Chestnut Road, identified as Tax Map Number 075.00-02-33.00-
0000, to Roanoke County for the purposes of expanding Happy Hollow Gardens Park.
DISCUSSION:
Staff have met with the property owners on numerous occasions to evaluate the
property, survey the property lines, and discuss the land acquisition and donation
process. In exchange for the property donation, the property owners have requested to
record the deed of conveyance by 12/31/2022 with restrictions ensuring that the land
will be retained in perpetuity by Roanoke County as a forested open space park that is
open for public access and recreational use. There will be no logging or cutting of trees
allowed, except as needed to maintain the health of the forest (i.e., removal of dead or
diseased trees and invasive species). There will be no commercial or residential
development.
Cons
and Tourism Department intends to manage the property as a special use park in
keeping with the current management of Happy Hollow Gardens Park, with the focus
directed towards the sensitive development of primitive woodland trails and passive
recreation areas. The addition of this property to Happy Hollow Gardens Park will
enable the Department to continue providing opportunities for passive, nature-based
recreation and environmental education.
Simple title research, surveying, and the preparation of a deed and preliminary
Page 2 of 3
resubdivision plat have been completed by County staff. A Phase 1 Environmental Site
Assessment has been performed by ECS Mid-Atlantic, and staff are awaiting the final
report. The preliminary resubdivision plat is under review by Roanoke County
Development Services. The 1.7697-acre portion of Tax Parcel ID 075.00-02-33.00-000
will be conveyed to the Roanoke County Board of Supervisors and combined with Tax
Parcel ID 075.00-02-36.01.0000. The property is zoned Agricultural/Rural Low Density
(AG-1) with a future land use designation of Rural Preserve.
There have been no changes since the first reading held on November 9, 2022.
FISCAL IMPACT:
The property owners have generously agreed to donate the 1.7697 acres to Roanoke
County, so there is no compensation due for the proposed property acquisition. The
property is wooded, undeveloped with no road frontage, and is considered to have a
residual value. The Roanoke County Department of Real Estate Valuation has
confirmed that the residual value for the neighborhood in which the parcel is located is
$4,000 an acre; therefore, the tax-assessed land value for the 1.7 acres proposed for
donation is approximately $6,800.
Simple title research, surveying, and the preparation of a deed and plat have been
conducted internally by County staff. The Phase 1 Environmental Site Assessment was
performed at a cost of $2,743.75. Any closing and recording fees will be the
responsibility of Roanoke County.
Roanoke County will be responsible for future maintenance of the property. The
Pathfinders for Greenways have agreed to provide volunteer services to rehabilitate and
relocate existing trails to ensure they are relocated off of the private property being
retained by Mr. Landsberg and Mrs. Steinbacher.
STAFF RECOMMENDATION:
Staff recommends approval of the attached ordinance.
Page 3 of 3
Proposed 1.7-Acre Donation
44-Acre County Park
Intermittent Streams
²
075.00-02-26.00-0000
075.00-02-27.01-0000
075.00-02-36.01-0000
075.00-02-36.01-0000
075.00-02-36.00-0000
Roanoke County, Va 2022
Happy Hollow Gardens Park - Proposed Expansion
1 inch = 398 feet
Tax Parcel ID 075.00-02-33.00-0000 Property Donation
Feet
Date: 10/24/2022
062.5125250375500
PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney
VSB # 88094
Office of the County Attorney
5204 Bernard Drive
Roanoke, Virginia 24018
RETURN TO:
Office of the County Attorney
5204 Bernard Drive
Roanoke, Virginia 24018
Consideration: $0.00
Assessed Value: $333,300.00 (based on 4.26 ac. with structure)
Title Insurance: None
Roanoke County Tax Map Number: Portion of 075.00-02-33.00-0000 (1.7697)
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THIS DEED OF GIFT, made and entered into the_____ day of ________________,
20___, by and between THOMAS J. LANDSBERG AND KATHLEEN
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STEINBACHER, husband and wife, Grantors; and the BOARD OF SUPERVISORS OF
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is co-owned by Grantors, and Grantors have the authority to execute this Deed of Gift; and
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WHEREAS, Grantors wish to donate the Property as a conservation gift for the purpose
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WHEREAS, the Property is undeveloped, and contains features which provide
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general forestry, open-space, and recreational benefits to the public; and
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WHEREAS, Grantee desires to acquire the Property and to make it perpetually
available for forestry, open-space, and recreational use; and
such, Grantee has indicated it is willing to receive, own, operate, and maintain the Property
WHEREAS, Grantors and Grantee intend to accomplish the protection of this
Property in perpetuity by Grantee restricting the uses of the Property as hereinafter set forth;
and
NOW, THEREFORE, FOR AND IN CONSIDERATION of the sum of ONE
DOLLAR ($1.00) cash in hand paid by Grantee unto Grantors, and other good and valuable
consideration ,
the receipt whereof is hereby acknowledged, Grantors do hereby bargain, sell, grant and
convey with General Warranty and Modern English Covenants of Title unto Grantee, all of
the following lot or parcel of land lying and being in the County of Roanoke, Commonwealth
of Virginia, and more particularly described as follows:
All that parcel of land consisting of 1.7697 acres, more or less, as shown and
described as "PORTION OF TM #075.00-02-33.00.0000 TO BE
CONVEYED TO THE ROANOKE COUNTY BOARD OF SUPERVISORS
AND COMBINED WITH TM #075.00-02-36.01.0000 1.7697 AC." on the
OF
SUPERVISORS and THOMAS J. LANDSBERG & KATHLEEN
STEINBACHER for EXPANSION OF HAPPY HOLLOW GARDENS
PARK MOUNT CHESTNUT ROAD, WINDSOR HILL MAG. DISTRICT,
ROANOKE, VA TAX PARCEL 075.00-02-33.00-0000 & 75.00-02-36.01-
__________, prepared by the County of Roanoke
Department of Development Services, and recorded in the Roanoke County
_____________ as Instrument
#_____________.
BEING a portion of the property conveyed to Thomas J. Landsberg and
Kathleen Steinbacher, husband and wife, from Thomas J. Landsberg by deed
2
dated November 21, 2002 and recorded in the Roanoke County Circuit Court
TO HAVE AND TO HOLD unto Grantee, its successors and assigns, forever.
This deed is made subject to all easements, reservations, restrictions, and conditions
of record affecting the hereinabove-described Property, and particularly:
1.
accompanying legal protections of a park.
2. This Property will be maintained by Roanoke County as a forest for the
benefit of wildlife and as a park for the benefit of all of the citizens of the County. No
hunting shall be permitted on the Property. There will be no commercial timber harvesting,
except as needed to control erosion and protect water quality, to improve wildlife habitat,
and to maintain the health of the forest.
3. No permanent building or structure may be built or maintained on the
Property other than shelters or amenities for park and recreational purposes and restroom
facilities. Industrial, commercial, or residential activities or uses on the Property are
prohibited except for temporary or seasonal outdoor activities that do not diminish the
conservation values herein protected. No ballfields shall be built on the Property.
4. The County of Roanoke may sell, trade, exchange, or convey this Property
without encumbrance or limitation. This right to sell, trade, exchange, or convey this
Property is subject to the restrictions set forth in this Deed of Gift.
The parties agree that the herein enumerated restrictions shall be deemed to be covenants
running with the land and shall be perpetual.
In compliance with the provisions of § 18.04 of the Roanoke County Charter, the
Board of Supervisors of Roanoke County approved the acquisition of the Property subject
3
to this Deed of Gift by Ordinance #_______________ adopted by the Board of Supervisors
of Roanoke County on December 13, 2022.
In compliance with the provisions of Virginia Code § 15.2-1803, this Deed of Gift is
in the form approved by the County Attorney for the County of Roanoke, and furthermore
is executed by Richard L. Caywood, County Administrator, on behalf of the Board of
Supervisors of Roanoke County, pursuant to Ordinance #_______________ adopted by the
Board of Supervisors of Roanoke County on December 13, 2022.
WITNESS the following signatures and seals:
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4
THOMAS J. LANDSBERG
(SEAL)
COMMONWEALTH OF VIRGINIA
CITY / COUNTY OF , to-wit:
The foregoing instrument was acknowledged before me this _____ day of
_______________, 2022, by THOMAS J. LANDSBERG.
Notary Public
Commission Expires:
Registration Number:
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5
KATHLEEN STEINBACHER
(SEAL)
COMMONWEALTH OF VIRGINIA
CITY / COUNTY OF , to-wit:
The foregoing instrument was acknowledged before me this _____ day of
_______________, 2022, by KATHLEEN STEINBACHER.
Notary Public
Commission Expires:
Registration Number:
\\Tjhobuvsft!boe!Opubsz!Bdlopxmfehfnfou!po!Gpmmpxjoh!Qbhf^!
6
BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, a political subdivision of the
Commonwealth of Virginia
By:
Richard L. Caywood, County Administrator
COMMONWEALTH OF VIRGINIA
CITY / COUNTY OF , to-wit:
The foregoing instrument was acknowledged before me this _____ day of
___________, 2022, by Richard L. Caywood, County Administrator, on behalf of the
BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political
subdivision of the Commonwealth of Virginia, Grantee.
Notary Public
Commission Expires:
Registration Number:
Accepted as to form:
(SEAL)
County Attorney
7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, DECEMBER 13, 2022
ORDINANCE AUTHORIZING THE ACQUISITION OF PROPERTY AT
6781 MOUNT CHESTNUT ROAD (TAX MAP NO: 075.00-02-33.00-0000)
FOR THE PURPOSE OF EXPANDING HAPPY HOLLOW GARDENS
PARK, WINDSOR HILLS MAGISTERIAL DISTRICT, AND
AUTHORIZING EXECUTION OF A DEED AND OTHER DOCUMENTS
NECESSARY TO ACCOMPLISH THE ACQUISITION OF THIS REAL
ESTATE
WHEREAS, Thomas J. Landsberg and Kathleen Steinbacher, husband and wife,
are the owners of approximately 4.26 acres located in Roanoke County and identified
as Roanoke County Tax Map Number 075.00-02-33.00-0000; and
WHEREAS, Thomas J. Landsberg and Kathleen Steinbacher wish to donate a
1.7697-acre portion of this property to the Board of Supervisors of Roanoke County as a
conservation gift for the purpose of conserving the land in its natural state as a forest,
habitat for wildlife, open-space, and recreational area;
WHEREAS, the property to be donated is undeveloped, and contains features
which provide general forestry, open-space, and recreational benefits to the public; and
WHEREAS, the Board of Supervisors of Roanoke County desires to accept the
donated property and to make it perpetually available for forestry, open-space, and
recreational use; and
WHEREAS, the propert
such, Roanoke County would receive, own, operate, and maintain the property as part
Page 1 of 2
WHEREAS, the Board of Supervisors of Roanoke County intends to accomplish
the protection of the property in perpetuity by imposing certain restrictions upon the
uses of the property as set forth in the Deed of Gift; and
WHEREAS, the Board of Supervisors of Roanoke County has determined that it
is in the public interest to accept this donation of property; and
WHEREAS, § 18.04 of the Roanoke County Charter directs that the acquisition
and conveyance of real estate interests be accomplished by ordinance; the first reading
of this ordinance was held on November 9, 2022, and the second reading was held on
December 13, 2022;
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of the
County of Roanoke, as follows:
1. That the acquisition by donation of approximately 1.7697 acres located in
Roanoke County, Virginia (a portion of tax map #075.00-02-33.00-0000) is
hereby authorized and approved.
2. That the County Administrator, Deputy County Administrator, or Assistant
County Administrator are hereby authorized to execute such documents,
including but not limited to the Deed of Gift and any other incidental
documents required for this acquisition and to take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish the acquisition
of this real estate, all of which shall be approved as to form by the County
Attorney.
3. That this ordinance is to be in full force and effect upon its passage.
Page 2 of 2
ACTION NO.
ITEM NO. H.7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Request to accept and allocate funds in the amount of
$19,726 to the Clerk of the Circuit Court from the
Commonwealth of Virginia for Technology Trust Funds
SUBMITTED BY: Jill Camilletti
Deputy Clerk IV
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and allocation of funds in the amount of $19,726 to the Clerk of the Circuit
Court from the Commonwealth of Virginia
BACKGROUND:
Technology Trust Funds represent fees collected by the Roanoke County Circuit Court
Clerk's Office, and have been received from the State in the amount of $19,726. In
accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerks
Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the
Clerk's Office can request the fees that were assessed the previous month. The code
section further states that four of every five dollar fee shall be allocated by the
Compensation Board from the trust fund for the purposes of obtaining and updating
office automation and information technology equipment including software and
conversion services; preserving, maintaining and enhancing court records, including but
not limited to the costs of repairs, maintenance, land records, consulting services,
service contracts, redaction of social security numbers from land records and system
replacement or upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly
Page 1 of 2
maintenance bill from the Supreme Court for maintaining their records, offset the cost of
postage, equipment, etc.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds
are required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $19,726 to the Clerk of Circuit Court from
the Commonwealth of Virginia.
Page 2 of 2
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
OutstandingOutstanding
June 30, 2022AdditionsDeletionsNovember 09, 2022
VPSA School Bonds$ 85,873,052$ -$ 8,043,501$ 77,829,551
Lease Revenue Bonds 73,900,000 12,660,000 3,800,000 82,760,000
Subtotal 159,773,052 12,660,000 11,843,501 160,589,551
Premiums 12,384,805 812,376 - 13,197,181
$ 172,157,857$ 13,472,376$ 11,843,501$ 173,786,732
Submitted ByLaurie L. Gearheart
Director of Finance and Management Services
Approved ByRichard L. Caywood
County Administrator
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MiscellaneousNInterfund Transfers OutTG
ACTION NO. _______________
ITEM NO. __________________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Accounts Paid Î October 2022
SUBMITTED BY: Laurie L. Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct DepositChecksTotal
Payments to Vendors-$ -$ 9,346,550.07$
Payroll10/14/221,834,729.4418,073.741,852,803.18
Payroll10/28/221,678,131.9412,378.441,690,510.38
Manual Checks- 1,169.71 1,169.71
Grand Total$ 12,891,033.34
A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors.
ACTION NO.___________________
ITEM NUMBER_______________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: December 13, 2022
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
31-Oct-22
SUMMARY OF INFORMATION:
CASH INVESTMENT:
TRUIST CONCENTRATION11,315,493.6811,315,493.68
GOVERNMENT:
TRUIST CONTRA(1,691,710.00)
TRUIST58,500,400.13
TRUIST ROA CONTRA(26,950.00)
TRUIST ROA1,000,000.0057,781,740.13
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION 7,078,231.12
ROCO EMA PORTFOLIO1,002,928.86
ROCO EMA PORTFOLIO CONTRA(3,055.92)8,078,104.06
MONEY MARKET:
ATLANTIC UNION BANK4,556,834.24
HOMETRUST BANK4,050,385.22
TRUIST 13,143,810.88
TRUIST ROA4,313,356.14
26,064,386.48
PUBLIC FUNDS:
BANK OF BOTETOURT2,011,248.07
2,011,248.07
TOTAL 105,250,972.42
12-13-2022
ACTION NO.___________________
ITEM NUMBER_______________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: December 13, 2022
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
30-Nov-22
SUMMARY OF INFORMATION:
CASH INVESTMENT:
TRUIST CONCENTRATION18,401,980.2718,401,980.27
GOVERNMENT:
TRUIST CONTRA(1,525,480.00)
TRUIST56,500,358.47
TRUIST ROA CONTRA(22,820.00)
TRUIST ROA1,000,000.0055,952,058.47
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION 7,099,970.80
ROCO EMA PORTFOLIO1,005,142.44
ROCO EMA PORTFOLIO CONTRA(2,034.60)8,103,078.64
MONEY MARKET:
ATLANTIC UNION BANK4,560,205.05
HOMETRUST BANK4,052,549.12
TRUIST 15,179,754.08
TRUIST ROA4,321,660.89
28,114,169.14
PUBLIC FUNDS:
BANK OF BOTETOURT2,015,169.49
2,015,169.49
TOTAL112,586,456.01
12-13-2022
ACTION NO.
ITEM NO. K.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: Work session to discuss Department of Social Services
staffing with the Board of Supervisors
SUBMITTED BY: Susan Goad
Director of Social Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
This time has been set aside to discuss Social Services staffing with the Board of
Supervisors.
Page 1 of 1
ACTION NO.
ITEM NO. L.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: The petition of Panda Storage Rentals and Sales to obtain a
special use permit for equipment sales and rentals and a
special use permit for mini-warehouse on approximately 4.82
acres on land zoned C-2, High Intensity Commercial District,
located in the 5300 block of West Main Street and the 5400
block of Pleasant Run Drive, Catawba Magisterial District
(POSTPONED UNTIL JANUARY 10, 2023)
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
This item has been postponed until the January 10, 2023 Board Meeting.
Page 1 of 1
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 13, 2022
AGENDA ITEM: The petition of Barnett Properties, LLC, to rezone
approximately 9.38 acres from R-3C (Medium Density Multi-
Family Residential District with conditions), R-1 (Low Density
Residential District), I-1C (Low Intensity Industrial District
with conditions), C-2C (High Intensity Commercial District
with conditions), and C-1 (Low Intensity Commercial
District), to C-2C (High Intensity Commercial District with
conditions), for retail sales, located in the 4400 block of
Brambleton Avenue, including 4449 and 4457 Brambleton
Avenue, and the 4500 and 4600 blocks of Old Cave Spring
Road, Windsor Hills Magisterial District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Agenda item for public hearing and second reading of ordinance to rezone property
from multiple zoning districts (residential, commercial and industrial zoning districts) to a
commercial zoning district.
BACKGROUND:
· The proposed area for this application currently consists of eleven (11) separate
parcels with five (5) separate zoning classifications (R-1, R-3C, C-1, C-2C, and I-
1C). Seven (7) parcels have proffered conditions from previous zoning actions
(1980 and 1985). The intent is to combine the existing parcels to create a 9.38-
acre parcel.
· Retail sales is a permitted use in the C-2, High Intensity Commercial District.
Page 1of 3
DISCUSSION:
The Planning Commission held a public hearing on this application on November 1,
2022. Eleven (11) citizens spoke during the public hearing. The issues and concerns
raised included: buffers, buffer widths, and height of fencing; lighting; traffic and traffic
safety; stormwater management; proximity of proposed building and parking area to
neighboring residences; noise; no proffers submitted with application; too much parking
provided for use; property values; height of the building; and the close proximity of
existing grocery stores.
After the public hearing was closed, the Planning Commission discussed the issues
raised during the public hearing. The Planning Commission had several concerns that it
wanted the applicant to address - conformance to the concept plan, an increased buffer
area along the northern property line, and the hours of operation. The Planning
Commission voted to postpone action on the application until its December 6, 2022,
meeting.
The applicant submitted a revised concept plan that shows a 40-foot landscape buffer
along the residentially zoned areas (northern property line, eastern property line, and a
portion of the southern property line). The buffer also includes an 8-foot screening. The
applicant also submitted a signed proffer statement dealing with conformance with the
revised concept plan, and hours of operation. The Planning Commission reviewed the
revised concept plan as well as the proposed proffers at its December 6, 2022, meeting.
The Planning Commission recommends approval of the rezoning request from R-3C
(Medium Density Multi-Family Residential District with conditions), R-1 (Low Density
Residential District), I-1C (Low Intensity Industrial District with conditions), C2-C (High
Intensity Commercial District with conditions); and C-1 (Low Intensity Commercial
District), to C-2C (High Intensity Commercial District), with the two following proffered
conditions:
1. The site shall be developed in substantial conformance with the concept plan
prepared by Lumsden Associates, P.C., dated August 30, 2022, and revised
November 30, 2022, subject to any changes required during the comprehensive
site plan review process.
2. Hours of operation (open to the public) shall be no earlier than 6:00 a.m. and no
later than 12:00 a.m. each day.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
Page 2of 3
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the second reading of an
ordinance to rezone approximately 9.38 acres from R-3C (Medium Density Multi-Family
Residential District with conditions), R-1 (Low Density Residential District), I-1C (Low
Intensity Industrial District with conditions); C2-C (High Intensity Commercial District
with conditions); and C-1 (Low Intensity Commercial District), to C-2C (High Intensity
Commercial District), with the two following proffered conditions:
1. The site shall be developed in substantial conformance with the concept plan
prepared by Lumsden Associates, P.C., dated August 30, 2022, and revised
November 30, 2022, subject to any changes required during the comprehensive
site plan review process.
2. Hours of operation (open to the public) shall be no earlier than 6:00 a.m. and no
later than 12:00 a.m. each day.
Page 3of 3
ROANOKE COUNTY
PLANNING
5204 Bernard Drive, Second Floor, P.O. Box 29800
Roanoke, Virginia 24018-0798
TEL: (540) 772-2068
PLANNING
FAX: (540) 776-7155
Philip Thompson,
TRANSPORTATION
DIRECTOR OF PLANNING
ZONING
TO:Planning Commission
FROM:Philip Thompson, AICP
Director of Planning
DATE:November 30, 2022
SUBJECT:Barnett Properties, LLC
At the Planning Commission’s November 1stmeeting, the Commission held a
public hearing on Barnett Properties, LLC’s request to rezone approximately 9.38
acres from R-3C, Medium Density Multi-Family Residential district with conditions;
R-1, Low Density Residential District; I-1C, Low Intensity Industrial District with
conditions; C2-C, High Intensity Commercial District with conditions; and C-1,
Low Intensity Commercial District; to C-2, High Intensity Commercial District, for
retail sales located in the 4400 block of Brambleton Avenue including 4449 and
4457 Brambleton Avenue, and the 4500 and 4600 blocks of Old Cave Spring
Road, Windsor Hills Magisterial District.
Eleven (11) citizens spoke during the public hearing. The issues and concerns
raised included: buffers, buffer widths, and heightof fencing; lighting; traffic
and traffic safety; stormwater management; proximity of proposed building and
parking area to neighboring residences; noise; no proffers submitted with
application; too much parking provided for use; property values; height of the
building; and the close proximity of existing grocery stores.
After the public hearing was closed, the Planning Commission discussed the
issues raised during the public hearing. The Planning Commission had several
concerns that it wanted the applicant to address –conformance to the
concept plan, an increased buffer area along the northern property line, and
the hours of operation. The Planning Commission voted to postpone action on
the application until its December 6, 2022, meeting.
The applicant has submitteda revised concept plan that shows a 40-foot
landscape bufferalong the residentially zoned areas (northern property line,
eastern property line, and a portion of the southern property line). The buffer
also includes an 8-foot screening. The applicant also submitted an unsigned
proffer statement dealing with conformance with the revised concept plan, and
hours of operation. The applicant is in the process of getting the property owner
th
signatures for the Planning Commission’s December 6meeting.
If you have any questions, please contact me by phone at (540) 772-2029 or by
.
email at pthompson@roanokecountyva.gov
PGT:pt
Attachments
Revised Exhibit A
Unsigned Proffer Statement
st
Public Hearing
Staff Report Packet from Nov. 1
st
Additional comments handed out during Nov. 1Public Hearing
DEPARTMENT OF PLANNING
5204 Bernard Drive, Second Floor, P.O. Box 29800Roanoke, Virginia 24018-0798
TEL: (540) 772-2068 FAX: (540) 776-7155
PROFFER STATEMENT
Applicant:Barnett Properties, LLC
Property Owners:F. W. Finney Construction Corporation
Eugene B. & Martha B. Knighton
Faye H. Earls
Roanoke County Economic Development Authority
Magisterial District:Windsor Hills
Tax Map Parcels:076.20-03-01.00-0000, 076.20-03-02.00-0000, 076.20-03-03.00-0000, 076.20-03-
04.00-0000, 076.20-03-05.00-0000, 086.08-04-01.00-0000,
086.08-04-02.00-0000, 086.08-04-03.00-0000, 086.08-04-04.00-0000,
086.08-04-05.00-0000, 086.08-04-06.00-0000
Acreage:Approximately 9.38 acres
Pursuant to Section 15.2-2298 of the Code of Virginia, as amended, and Section 30-15 of the
Roanoke County Zoning Ordinance, subject to the Board of Supervisors’ approval of Barnett Properties,
LLC’s request to rezone approximately 9.38 acres from R-3C, Medium Density Multi-Family Residential
District with conditions; R-1, Low Density Residential District; I-1C, Low Intensity Industrial District with
conditions; C2-C, High Intensity Commercial District with conditions; and C-1, Low Intensity Commercial
District; to C-2, High Intensity Commercial District, the property owners herby proffer the following:
1.The site shall be developed in substantial conformance with the concept plan prepared by
Lumsden Associates, P.C., dated August 30, 2022, and revised November 30, 2022, subject to any
changes required during the comprehensive site plan review process.
2.Hours of operation (open to the public) shall be no earlier than 6:00 a.m. and no later than 12:00
a.m. each day.
(Remainder of page is intentionally blank. Signatures appear on the following pages.)
1
PROFFER STATEMENT - SIGNATURE PAGE
BARNETT PROPERTIES, LLC REZONING
F. W. Finney Construction Corporation
_______________________________________ Owner’s Signature
_______________________________________ Printed Name
Eugene B. Knighton
_______________________________________ Owner’s Signature
_______________________________________ Printed Name
Martha B. Knighton
_______________________________________ Owner’s Signature
_______________________________________ Printed Name
Faye H. Earls
_______________________________________ Owner’s Signature
_______________________________________ Printed Name
Roanoke County Economic Development Authority
_______________________________________ Owner’s Signature
_______________________________________ Printed Name
2
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Barnett Properties, LLC isrequestingto rezone approximately9.38 acres from R-3C, MediumDensity Multi-Family
Residential District with conditions; R-1, Low Density Residential District;I-1C, Low Intensity Industrial District with
conditions; C-2C, High Intensity Commercial Districtwith conditions; and C-1, Low Intensity Commercial District; to
C-2, High Intensity CommercialDistrict, for retail sales located in the 4400 block of Brambleton Avenue including
4449 and 4457Brambleton Avenue, and the 4500 and 4600 blocks of Old Cave Spring Road, Windsor Hills
Magisterial District.This rezoning action would also remove all existing proffered conditions.
The proposed area for this application currently consists of eleven (11) separate parcels: two parcels zoned I-1C,
Low Intensity Industrial District with conditions; one parcel zoned C-2C, High Intensity Commercial Districtwith
conditions; two parcels zoned R-1, Low Density Residential District; four parcels zoned R-3C, MediumDensity Multi-
Family Residential District with conditions; and two parcels zoned C-1, Low Intensity Commercial District.
The 2005 Roanoke County Comprehensive Planindicates theFuture Land Use Designationsofthis areaas
Transition and Neighborhood Conservation.Transition is a future land use area that encourages the orderly
development of highway frontage parcels. Transition areas generally serve as developed buffers between highways
and nearby oradjacent lower intensity development. Intense retail and highway oriented commercial uses are
discouraged in transition areas, which are more suitable for office, institutional and small-scale,coordinated retail
uses.The proposed retail sales use is not consistent with the Transition Future Land Use Designation.
Neighborhood Conservation is afuture land use area where established single-familyneighborhoods are delineated
and the conservation of the existing development pattern isencouraged.Neighborhood commercial developments
should be low impact services to serve the localneighborhood that are consistent with the Community Plan design
guidelines.This proposed rezoning is not consistent with the Neighborhood Conservation Future Land Use
Designation.
1
2/!!!!!!!!!!BQQMJDBCMF!SFHVMBUJPOT
The Roanoke County Zoning Ordinance defines retail sales as “sale or rental with incidental service of
commonly used goods and merchandise for personal or household use but excludes those classified more
specifically by these use type classifications.Retails sales is a use permitted by rightin the C-2, High
Intensity Commercial District.Sitedevelopment must be in conformance with the regulations for C-2as set
forth in Section 30-54 of Roanoke County code (attached).
Atype C buffer would berequired wherever C-2, High Intensity Commercial District property adjoins R-1,
Low Density Residential District properties. A type C buffer can consist of either of the following options:
Option 1: A 40-foot buffer. For every 100feetconsisting of one row of large evergreen trees (5),
one row of small deciduous trees (6), one row of large evergreen shrubs (16-18), and one row of
large deciduous shrubs (22-24).
Option 2: A 30-foot buffer. For every 100feetconsisting of one row of large deciduous trees (3),
one row of large evergreen shrubs (16-18), one row of large deciduous shrubs (22-24), and six-foot
screening.
If the rezoning is approved, development of the sitewill require comprehensive building and site plan
reviews.
3/!!!!!!!!!!BOBMZTJT!PG!FYJTUJOH!DPOEJUJPOT
Background–The existing site is currently comprised of eleven(11)parcels. The intent is to combine the
existing parcels to create a 9.38-acre parcel.
Two parcels, 4449 Brambleton Avenueand the adjoining parcel behind it (Tax Map#076.20-03-04.00-0000)
are currently zoned R-1, Low Density Residential District. 4449 Brambleton Avenuecontains a single family
residence that was constructed in1970, and the vacant adjoining lot serves as the back yard for the
residence.
Four parcels,4453 and 4457 Brambleton Avenue, and the adjoining non-addressed parcels (Tax Map #
086.08-04-06.00-0000 and 086.08-04-02.00-0000)are currently zoned R-3C, MediumDensity Multi-Family
Residential District with conditions. 4457 Brambleton Avenuecontains a single family residence that was
constructed in1974. The other three parcels are vacant. In 1985, these parcels were rezoned from R-1,
“Residential District” and B-1, “Business District” to R-5, “Residential District” which was later reclassified as
R-3, Medium Density Multi-Family Residential District. F.W. Finney Construction Corporation proposed to
construct twenty-seven (27) townhouses on the property. Ordinance #285-1 is attached.
Two parcelslocated at and near the intersection of Brambleton Avenue and Old Cave Spring Road, 4445
and 4441 Brambleton Avenue,are currently zoned C-1, Low Intensity Commercial District. These parcels
are currentlyvacant.
One parcel located at 4555 Old Cave Spring Road is currently zoned C-2C, High Intensity Commercial
Districtwith conditions. This parcel was rezoned in 1980 from B-1, “Business District” to M-1, “Industrial
District” which was later reclassified as C-2C, High Intensity Commercial Districtwith conditions. The
petition was made by Robert Mundy and Joseph C. Thomas for the purpose of developing an art gallery,
framing shop, and/or studio, and a specialized wood craft shop(Final Order attached). The property is
2
currently vacant.
Two properties, 4607 Old Cave Spring Road and 0 Old Cave Spring Road (Tax Map #076.20-03-05.00-
0000), are zoned I-1C, Low Intensity Industrial District with conditions. These properties along with the
parcel located at 4555 Old Cave Spring Road were most recently used by the Virginia Department of
Transportation for general maintenance, material storage, vehicle storage, and salt storage. The properties
were then sold to the Roanoke County Board of Supervisors in 2021 along with 4445 Old Cave Spring Road
and 4441 Brambleton Avenue. These five parcels have since changed ownership to the Economic
Development Authority of Roanoke County.
Topography/Vegetation–The residential zoned portions of the subject site are mostly cleared grassy areas.
There are established evergreen and deciduous trees along the property lines where these properties adjoin
the industrial and commercial zoned portions of the subject site, the Brambleton Commons property, and
the adjoining residential neighborhoods. The industrial and commercially zoned portions of the subject site
contain a cleared gravel area with a concrete foundation. This leveled and graveled area is approximately
0.8 acre,and experiences steep elevation changes to the north, east, and west. Mudlick Creek runs to the
east of the property along Old Cave Spring Road.
Surrounding Neighborhood–Theparcel is located at the intersection of Old Cave Spring Road and
Brambleton Avenue. To the south, the parcel adjoins Brambleton Commons (commercial and office uses)
which are zoned C-2C, High Intensity Commercial District with conditions, and two single family homes in
the Kingston Courtsubdivision which are zoned R-1, Low Density Residential. To the east, across Old Cave
Spring Road, are aKroger fuel station, Cave Spring Veterinary Clinic, and multiple office buildings. These
properties are all zoned C-2, High Intensity Commercial District. To the north and west, the property adjoins
single family residences zoned R-1, Low Density Residential District.
Properties along the east side of Old Cave Spring Road are zoned C-2,HighIntensity Commercial District,
as well as properties across Brambleton Avenuefrom this site,whichcontaina Kroger grocery store and a
Bojangle’s restaurant.
Community Outreach–Approximately 258 letters went out to adjoining property owners and tenants which
contained the request, information about the subject parcels, the proposed concept plan, information about
the community meeting, instructions for how to submit comments and contact information for staff. Prior to
the community meeting, staff had received three phone calls inquiring about the petition.
An open house community meeting for this petition was held in the Roanoke County Administration Center
th
on October 17from 4:30p.m.-6:30p.m. Representatives for the applicant, VDOT, and Roanoke County
Staff were in attendance. Approximately 30 citizens attended and were able to get more information about
the project and discuss their questions and concerns. Concerns mentioned include but are not limited to
lighting, dumpster locations, loading area location, buffers, traffic, property values, and the proximity of the
structure and parking lot to the existing residences.
4/ BOBMZTJT!PG!QSPQPTFE!EFWFMPQNFOU
Site Layout/Architecture–The concept plan shows a 9.38 acre tract proposed to be zoned C-2, High
Intensity Commercial District,which contains a retail sales building approximately 48,841 square feet in size.
A proposed drive-thru is shown on the eastern side of the building. The concept plan also shows the location
of proposed landscape buffers, the stormwater management area, sidewalks, parking area, and modified
entrances. Retainingwalls are shown to the east and west of the proposed parking area. The concept plan
indicates 244 total parking spaces including ADA and van-accessible parking spaces.
3
The applicant will be required to submit a detailed landscaping plan, parking plan,stormwater management
plan, and a site lighting plan with photometric data as part of the site plan and building plan review
processes.
Access/Traffic Circulation–The subject site is located off two public roads-Old Cave Spring Road and
Brambleton Avenue. There are currently two existing entrances, one off of each road, and the applicant is
proposing to modify these existing entrances. The entrance onto and off of Brambleton Avenueis proposed
to be a right-in, right-out entrance with a triangular island. The entrance located on Old Cave Spring Road is
proposed to be widened, and improvements to Old Cave Spring Road are proposed. The concept plan
shows the current right turn lane from Old Cave Spring Road onto Brambleton Avenuebeing extended by
approximately 155feetto adequately serve the traffic queuing on Old Cave Spring Road and intersection
operations according to the Traffic Impact Analysis. Sidewalk is shown along the access drives and along
Old Cave Spring Road.
Bhfodjft!Dpnnfout: The following agencies provided comments on this application:
Office of Building Safety–All construction on site will need to meet the requirements of the Virginia
Uniform Statewide Building Code in effect at time of construction
Chief of Police, Roanoke County–While I don't have any objections to the project, it should be
noted that development of this kind will result in increased demand for police service.The impact of
this project, by itself, may not be a significantincrease. When combined with the other pending
projects around the County, however,the need for additional public safety resources needs to be
addressed.
Economic Development-Economic Development supports the rezoning request by Barnett
Properties, LLC for the purpose of developing a retail sales/commercialdevelopment project at
Brambleton Avenue and Old Cave Spring Road. As a property owner in the rezoning application,
the EconomicDevelopment Authority also provides its unanimous support for the rezoning, as
stated during the September 15, 2022 EDA meeting.
Theproposed commercial project is consistent with the County's economic development goals of:
1-Attracting new commercial development opportunities in key commercial corridors, particularly at
signalized intersections
2-Creating desirable retail shopping opportunities for area residents in targeted population centers
desired by commercial users
3-Attracting new economic development projects that will enhance the County's tax base and
position underutilized properties for a higher andbetter use.
The project is an appropriate use at this location due to convenient transportation access at a
signalized intersection, and proximity to desirablepopulation and employment centers. The
proposed project is in an excellent location of the County and will enhance the County's tax base
andcommercial diversity while providing new retail shopping opportunities for residents.
Roanoke County Transportation-
1. The proposed sidewalk along Old Cave Spring Road and Brambleton Avenue, continuing up to
the parking lot and to the store, is appreciated.
a.At the site plan review stage, please include high visibility crosswalks between the sidewalk
termini and the sidewalk in front of the store, along with ADA-compliant ramps, to facilitate safe and
4
accessible pedestrian crossings to and from the store.
b.Where possible and particularly along Brambleton Avenue, please provide a three-foot-
wide landscaped strip with street trees between the curb and sidewalk.
2. When VDOT repaves Brambleton Avenue it is a regional and County priority to extend bicycle
lanes from Route 419 south to Crystal Creek Drive (see attached Bicycle Plan excerpt). At the site
plan review stage, we would appreciate coordination with VDOT about the location of the sidewalk
along the Brambleton Avenue frontage and the pork chop at the Brambleton Avenue entrance to
allow enough room for future bicycle lane striping.
Fire and Rescue–Fire and Rescue does not object to the project and it would minimally increase
the services we provide. Fire flow and access requirements will beaddressed in the site plan review
process.
General Services–General Services does not see any issues and has no comments.
VDOT–We have reviewed the above mentioned rezoning request and have the following
comments:
1. A Land Use Permit will be required if a new entrance is needed from the VDOT right-ofwayor for
the change in use of an existing entrance.
2. The VDOT Road Design Manual, Appendix F: Access Management Design Standards for
Entrances and Intersections must be adhered to where applicable for commercialentrances. This
includes, but is not limited to, commercial entrance spacing andintersection sightdistance. The
intersection sight distance must be field verified andmeasures taken to ensure the minimum
required distances can be met.
3. VDOT granted approval of the Access Management Exception for this project on August30,
2022. Any changes to the concept plan may require the Access ManagementException to be
revised or an addendum submitted for review and approval.
4. VDOT granted concurrence with the Traffic Study for this project on August 30, 2022.Any
changes to the concept plan may require the Traffic Study to be revised or anaddendum submitted
for review and concurrence.
5. The department will not issue an approval of the plans or any necessary Land UsePermits until
the locality approves this request. In addition, information regarding anychanges to the existing
drainage system should also be included for review.
5/DPOGPSNBODF!XJUI!SPBOPLF!DPVOUZ!DPNNVOJUZ!QMBO
The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designations of this area as
Transition and Neighborhood Conservation. Transition is a future land use area that encourages the orderly
development of highway frontage parcels. Transition areas generally serve as developed buffers between
highways and nearby or adjacent lower intensity development. Intense retailand highway oriented
commercial uses are discouraged in transition areas, which are more suitable for office, institutional and
small-scale, coordinated retail uses. The proposed retail sales use is not consistent with the Transition
Future Land Use Designation.
Neighborhood Conservation is a future land use area where established single-family neighborhoods are
delineated and the conservation of the existing development pattern is encouraged. Neighborhood
5
commercial developments should be low impact services to serve the local neighborhood that are
consistent with the Community Plan design guidelines. This proposed rezoning is not consistent with the
Neighborhood Conservation Future Land Use Designation.
6/TUBGG!DPODMVTJPOT
Barnett Properties, LLC is requesting to rezone approximately 9.38 acres from R-3C, Medium Density Multi-
Family Residential District with conditions; R-1, Low Density Residential District; I-1C, Low Intensity
Industrial District with conditions; C-2C, High Intensity Commercial District with conditions; and C-1, Low
Intensity Commercial District; to C-2, High Intensity Commercial District, for retail sales located in the 4400
block of Brambleton Avenue including 4449 and 4457 Brambleton Avenue, and the 4500 and 4600 blocks of
Old CaveSpring Road, Windsor HillsMagisterial District.
The proposed use of Retail Sales is not consistent with the Transition or Neighborhood Conservation Land
Use Designation; however, it is in conformance with the surrounding C-2 zoned properties along Old Cave
Spring Road and along the corridor of Brambleton Avenue.
No proffers have been proposed at this time.Items such as limiting uses, lighting(pole heights),buffers
(increased width, planting of taller trees), general concept plan conformance, and other items may be issues
to consider by the applicant and/or Planning Commission after citizen input.
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6
SEC. 30-54. C-2 HIGH INTENSITY COMMERCIAL DISTRICT.
(Ord. No. 111213-15 , § 1, 11-12-13)
Sec. 30-54-1. Purpose.
(A) The purpose of this district is to provide locations for a variety of commercial and service related activities
within the urban service area serving a community of several neighborhoods or large areas of the county.
This district is intended for general application throughout the county. High intensity commercial districts are
most appropriately found along major arterial thoroughfares which serve large segments of the county's
population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in
this district are generally consistent with the recommendations set forth in the transition and core land use
categories of the comprehensive plan. Site development regulations are designed to ensure compatibility
with adjoining land uses.
(Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 111213-15 , § 1, 11-12-13)
Sec. 30-54-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements contained in this
ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV,
use and design standards, for those specific uses.
1. wĻƭźķĻƓƷźğƌ
ƭĻƭ
Accessory Apartment *
Home Beauty/Barber Salon *
Home Occupation, Type I *
Multi-Family Dwelling *
Two-Family Dwelling *
2. /źǝźĭ
ƭĻƭ
Administrative Services
Clubs
Cultural Services
Day Care Center *
Educational Facilities, College/University
Educational Facilities, Primary/Secondary *
Family Day Care Home *
Guidance Services
Park and Ride Facility *
Post Office
Public Assembly
#±¤ ³¤£Ÿ ʆʂʆʆŻʂʍŻʆʍ ʅʇŸʈʇŸʅʈ Ơ%34ơ
(Supp. No. 36)
Page 1 of 5
Public Parks and Recreational Areas *
Safety Services *
Utility Services, Minor
3. hŅŅźĭĻ
ƭĻƭ
Financial Institutions *
General Office
Medical Office
Laboratories
4. /ƚƒƒĻƩĭźğƌ
ƭĻƭ
Agricultural Services *
Antique Shops
Automobile Dealership *
Automobile Repair Services, Minor *
Automobile Rental/Leasing
Automobile Parts/Supply, Retail *
Bed and Breakfast *
Boarding House
Business Support Services
Business or Trade Schools *
Commercial Indoor Amusement
Commercial Indoor Entertainment
Commercial Indoor Sports and Recreation
Commercial Outdoor Entertainment
Commercial Outdoor Sports and Recreation
Communications Services
Construction Sales and Services *
Consumer Repair Services
Convenience Store *
Fuel Center*
Funeral Services
Garden Center *
Gasoline Station *
Hospital
Hotel/Motel/Motor Lodge
#±¤ ³¤£Ÿ ʆʂʆʆŻʂʍŻʆʍ ʅʇŸʈʇŸʅʈ Ơ%34ơ
(Supp. No. 36)
Page 2 of 5
Kennel, Commercial *
Pawn Shop
Personal Improvement Services
Personal Services
Restaurant, Drive-in or Fast Food *
Restaurant, General
Retail Sales
Short-term Renal *
Studio, Fine Arts
Veterinary Hospital/Clinic
5. LƓķǒƭƷƩźğƌ
ƭĻƭ
Recycling Centers and Stations *
6. aźƭĭĻƌƌğƓĻƚǒƭ
ƭĻƭ
Amateur Radio Tower *
Parking Facility *
(B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates
additional, modified or more stringent standards as listed in article IV, use and design standards, for those
specific uses.
1. /źǝźĭ
ƭĻƭ
Adult Care Residences
Halfway House
Life Care Facility
Nursing Home
Religious Assembly *
Utility Services, Major *
2. /ƚƒƒĻƩĭźğƌ
ƭĻƭ
Adult Business *
Automobile Repair Services, Major *
Car Wash *
Dance Hall
Equipment Sales and Rental *
Manufactured Home Sales *
Mini-warehouse *
Outpatient Mental Health and Substance Abuse Center
Recreational Vehicle Sales and Service *
#±¤ ³¤£Ÿ ʆʂʆʆŻʂʍŻʆʍ ʅʇŸʈʇŸʅʈ Ơ%34ơ
(Supp. No. 36)
Page 3 of 5
Surplus Sales
Truck Stop *
3. LƓķǒƭƷƩźğƌ
ƭĻƭ
Custom Manufacturing *
Industry, Type I
Landfill, Rubble *
Transportation Terminal
4. aźƭĭĻƌƌğƓĻƚǒƭ
ƭĻƭ
Broadcasting Tower *
Outdoor Gatherings *
(Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, §
2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05; Ord. No. 042208-16, § 1, 4-22-08;
Ord. No. 052411-9 , § 1, 5-24-11; Ord. No. 111213-15 , § 1, 11-12-13; Ord. No. 062816-4 , § 1, 6-28-16; Ord. No.
020921-8 , § 1, 2-9-21)
Sec. 30-54-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use
and Design Standards.
(A) aźƓźƒǒƒ ƌƚƷ ƩĻƨǒźƩĻƒĻƓƷƭ͵
1. Lots served by private well and sewage disposal system;
a. Area: 1 acre (43,560 square feet).
b. Frontage: 100 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water, or both:
a. Area: 15,000 square feet.
b. Frontage: 75 feet on a publicly owned and maintained street.
(B) aźƓźƒǒƒ ƭĻƷĬğĭƉ ƩĻƨǒźƩĻƒĻƓƷƭ͵
1. Front yard:
a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line.
b. Accessory structures: Behind the front building line.
2. Side yard: None.
3. Rear yard:
a. Principal structures: 15 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets.
(C) ağǣźƒǒƒ ŷĻźŭŷƷ ƚŅ ƭƷƩǒĭƷǒƩĻƭ͵
#±¤ ³¤£Ÿ ʆʂʆʆŻʂʍŻʆʍ ʅʇŸʈʇŸʅʈ Ơ%34ơ
(Supp. No. 36)
Page 4 of 5
1. Height limitations:
a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop
mechanical equipment. The maximum height may be increased, provided each required side and
rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45
feet. In all locations the height is unlimited unless otherwise restricted by this ordinance.
b. Accessory structures: actual height of principal structure.
(D) ağǣźƒǒƒ ĭƚǝĻƩğŭĻ͵
1. Building coverage: 50 percent of the total lot area.
2. Lot coverage: 90 percent of the total lot area.
(Ord. No. 62293-12, § 10, 6-22-93)
#±¤ ³¤£Ÿ ʆʂʆʆŻʂʍŻʆʍ ʅʇŸʈʇŸʅʈ Ơ%34ơ
(Supp. No. 36)
Page 5 of 5
VIRGINIA:
BEFORE THE BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY
IN RE:
Rezoning Parcels of Land Containing
Situate on the West
3.86 Acres,
Side of Route 221 in RoanokeFINAL ORDER
County, Virginia,identified as Parcels
)
86.08, according to the Tax Maps of
Roanoke County
WHEREAS, your Petitioner,F. W. Finney Construction
Corporation,
did petition the Board of County Supervisors to
rezone the above-described tract of land located on the west
side of Route 221,in the County of Roanoke and containing
3.86 acres,more or less,from Residential District R-l and
Business DistrictB-l to Residential District R-5 in order
permit
construction of twenty-seven (27) townhouse
dwelling units on the said property; and
WHEREASafter due legal notice,the
did hold a public on said
i 0 n
1.98 , 19,1985,
, at which all parties in interest
to be and
,after fuil consideration cf said
the Planning did recommend to the Board of County
Supervisors the be denied; and
the Board of
WHEREAS,after due legal notice,
County Supervisors did hold a public hearing on said request
1985, at the Roanoke County Administration
on August 13,
Center,Brambleton Avenue, Roanoke, Virginia, at which
time all parties in interest were given an opportunity to be
heard; and
WHEREAS, after full consideration, the Board of
County Supervisors is of the opinion that the request should
be approved.
NOW THEREFORE BE IT ORDERED that the aforementioned
tract of land, more particularly described below, be rezoned
with conditions from Residential District R-l and Business
District B-l to Residential District R-5:
Situate on the West Side of
Acres,
Route 221 in Roanoke County, Virginia,
identified as Parcels andBlock
86.08, according to the Tax
on Tax Map No.
Maps of Roanoke County, Virginia.
BE IT FURTHER ORDERED that a copy of this order be
transmitted to the County Planner and that he be and hereby
is directed to reflect that change on the official zoning
maps of the County.
Burton with
ADOPTED on motion of
conditions
and upon the following recorded votes:
Supervisors Minter, Burton, and McGraw
AYES:
Supervisor Brittle
NAYS:
ABSENT: None
Roanoke
Board of'
cc:County Assessor
County Engineer
Department of Development,.
Edward A. Natt, Esquire
Neighborhood Conservation: A future land use area where established single-family
neighborhoods are delineated and the conservation of the existing development pattern is
encouraged.
Land Use Types: Single-Family Residential - Attached and detached housing at a reasonable
density that is not significantly higher than the existing neighborhood.
Infill lots or community re-development should be designed to be sensitive
to the surrounding neighborhood but can be at reasonably higher density.
New single-family residential developments should incorporate greenways
and bike and pedestrian trails. Cluster developments are encouraged.
Neighborhood Institutional Centers - Uses that serve the neighborhood
residents including parks, schools, religious assembly facilities,
recreational and park facilities, community meeting areas and clubs. These
facilities should be linked to the residential areas by greenways, bike trails
and pedestrian paths.
Neighborhood Commercial - Low impact services to serve the local
neighborhood that are consistent with the Community Plan design
guidelines.
Land Use Determinants: EXISTING LAND USE PATTERN - Locations where limited
density residential subdivisions have been platted and developed.
EXISTING ZONING - Locations where limited density residential
zoning has been established.
EXPANSION AREAS - Locations where the expansion of the
existing development pattern is logical.
INFILL DEVELOPMENT - Locations where infill areas
complement the surrounding development pattern.
ACCESS - Locations served by a local street system.
URBAN SECTOR - Locations served by urban services.
Chapter 6: Future Land Use Guide
Transition:A future land use area that encourages the orderly development of highway frontage
parcels. Transition areas generally serve as developed buffers between highways and nearby or
adjacent lower intensity development. Intense retail and highway oriented commercial uses are
discouraged in transition areas, which are more suitable for office, institutional and small-scale,
coordinated retail uses.
Land Use Types: Office and Institutional - Planned office parks and independent facilities in
park-like surroundings are encouraged. A high degree of architectural
design and environmentally sensitive site design is encouraged.
Retail - Small-scale planned and clustered retail uses.
Multifamily Residential - Garden apartments at a density of 12 to 24 units
per acre.
Single-Family Attached Residential - Planned townhouse communities of
6 or more units per acre.
Parks - Public and private recreational facilities. These facilities should be
linked to residential areas by greenways, bike and pedestrian trails.
Land Use Determinants: EXISTING LAND USE PATTERN - Locations where limited
commercial uses exist.
EXISTING ZONING - Locations where commercial zoning exists.
ACCESS - Locations where properties have direct frontage and
access to an arterial or major collector street.
SURROUNDING LAND USE - Locations which serve as a logical
buffer strip between conflicting land use patterns.
ORIENTATION - Locations which are physically oriented toward
the major street.
URBAN SECTOR - Locations served by urban services.
Core: A future land use area where high intensity urban development is encouraged. Land uses
within core areas may parallel the central business districts of Roanoke, Salem and Vinton. Core
areas may also be appropriate for larger-scale highway-oriented retail uses and regionally-based
shopping facilities. Due to limited availability, areas designated as Core are not appropriate for
tax-exempt facilities
Good afternoon,
No, the brand has not made any sort of announcement yet.
Would you be able to email me your comments again? I can't seem to find them in my email and I don't think I
ever received them.
Kind regards,
Alyssa Dunbar
Planner I
Roanoke County Planning and Zoning
540-772-2078
adunbar@roanokecountyva.gov
William Skaff
Member, Board of Directors
Farmington Place Homeowners Association, LLC
4815 Farmington Place Court
Roanoke, Virginia 24018
Farmington Place Homeowners Association, LLC
WrittenCommentto Roanoke County Planning Commission
RezoningApplication, Barnett Properties, LLC,GroceryStore
Brambleton Avenue and Old Cave Spring Road
Contents
I. Disposition
II. Residential is the Highest and Best Use
III. Rezoning Justification Narrative: Mischaracterizationsand Inadequacies
IV. Actual Neighborhood Characterization
V. Adverse Impact of Proposed Development
VI. Request for Conditions
Appendix: Aerial Map Showing Zoning Pattern
I. Disposition
Farmington Place Homeowners Association, LLC, respectfully requests that the Roanoke
County Planning Commission opu approve the Rezoning Application submitted by
Barnett Properties, LLC, for the construction of a grocerystoreat Brambleton Avenue
and Old Cave Spring Road. A residential development is more beneficial to the
surrounding community and to Roanoke County at large, especially when most of the
aggregated land is already, deliberately,zoned residential.
II.Residential is the Highest and Best Use
The BarnettProperties grocery storeproject is forcing commercial development into a
predominantly residential area, andonto residential land. The Roanoke County
government has repeatedly said that the Countydesperately needsmore housing,
particularly along the 419 corridor, andthat land zoned residential is becoming
increasingly scarce. Thus, the “highest and best use” for this land actually jt residential,
as it is currently zoned, opu commercial.This project runscounter to the County’s
development priorities, and will be taking away land that could fulfill them.
Moreover, thegrocery storeis contrary to the established zoning pattern of this area,
designed to accommodate both residential and commercial uses. This zoningpattern
employsan efficient, proven,longstanding strategy for suburban development that aligns
andseparates the uses—strip commercial development fronts theroadsfor easy access,
with block residential development behind this strip commercial.The siting of the
Barnett grocery store is the reverse.
Another grocery storein this area is not only disruptive, but redundant as well. There is
no need forit. Kroger and Kroger Pharmacy and CVS are across the street, Kroger and
Pharmacy at Cave Spring Corners is three minutes away, Walgreens two minutes away.
Food Lion, eight minutes away, is actually dmptfs to the residential neighborhoods to the
north and west that Barnett statesareitsprimary customer basefor the proposedgrocery
store.There are many areaselsewhereinthe County that reallydo need a grocery store,
where this kind of development wouldtrulycreate value for the community.
Traffic congestion will create traffic patterns bxbz!gspn the grocery store.Local residents
as well as much through traffic will be forcedto circumvent the storeusing roads away
from the mall’s vicinity, roadsthat the proposed mall was supposed to relieve. There are
queues that extend from Brambleton Avenue to McVitty Road and toward 419 opx,
without the impact of a congestiongenerating grocery store.Queues develop early
morning, subside,andthen are at their worstlate afternoon, precisely the times people
grocery shop—after dropping children off at school and after work.
Traffic that will accumulate atthe grocery storecannot be accommodated by Old Cave
Spring Road and will block its immediate intersections.The Wetherill Engineering
Traffic Impact Analysisomitsstudy ofthe intersection of Old Cave Spring Road and
Cave Spring Lane(both sections connected by Farmington Drive), the collectorroad that
will convey most of the customersnorth and west, designated by Barnett as the primary
customer base.Unfortunately, the Wetherill study was conducted in February, the
severest winter month, when traffic volume would be among the lightest. Thus, the study
is opu“typical” and does not prove the effectiveness of the proposed modificationsof
elongating right and left turn lanes.
III. Rezoning Justification Narrative:Mischaracterizationsand Inadequacies
(A)“The homes . . . have been engulfed by commercial development from multiple
directions”
Almost all of the aggregated parcels of land on which the Barnett grocery storewill be
built are zoned residential. Only parcels fronting Old Cave Spring Road are zoned Cor I.
Almost all adjacent land surrounding the storeis zoned residential.
(B)“The current residential and industrial zonings of the parcels is inconsistent
with the other quadrants of the intersection and in direct conflict with each other.
This rezoning would eliminate that incongruity.”
Residential zoning is not inconsistent with this area, and the current zoning pattern
already makes itcongruent with commercial zoning, so that there is no conflict.The
current zoning pattern is deliberately planned to allow the comfortable coexistence of
residentialand commercial. Only a small length of Brambleton Avenue at theintersection
with Old Cave Spring Road—a mere280 feet, or8 percent of the perimeter of the
development—borders Brambleton Avenue.
The existing zoning pattern locates strip commercial development along Brambleton and
Old Cave Spring Road—successive commercial parcels aligned with each other fronting
these roads.Residential development is located behind this strip of commercial
properties.Other commercial properties frontBrambletonon the north and south sides.
Thus, this congruency would be maintained by developing the strip of commercial and
industrial zoned properties along Old Cave Spring Road, opu by eliminating residential
zoning behind them.
The residential developments in this area characteristically have a small frontage on
Brambleton and then expand as they extend backin a block.The Barnett grocery store
reverses this siting. The Barnett development has a short frontage along Brambleton and
then broadens into an enormouscommercial blockas it extends back. Thus,it is not in
character with the development along these roads in this area. Moreover, itis not
consistent with the current zoning pattern, which optimizes the use of this land for both
residential and commercial.
(C)“current zoning and use of these properties now creates a gap in what is
otherwise a major commercial and retail corridor along Brambleton Avenue”
The zoning “gap” along Brambleton Avenue is actually very small, and would not require
so large a commercial development of property.Thegrocery storedoes not occupy very
much oftheC2strip development corridoralong Brambleton Avenue, only 280 feet, but
expands back from that point into a large block thateliminates a vast area of residential
property behind and impinges on residential areas adjacent. Over 55 percent of the
development’s perimeter borders on residential zoned properties.
(D)“The residents of these \[neighborhoods to the west\] must now regularly cross
Brambleton Avenue or travel along it to obtain their necessary goods.”
Many of theseresidents will have to cross or travel along Brambletonto reach the
grocery storeanyway.In fact, to cross Brambleton to get to Kroger’s, it takes them 5
seconds to pass the proposed grocery storeand a 30 second wait at the stop light, the
same as would be required to slow down for the access road and its queuing. Right now,
Krogerand Kroger Pharmacy at Colonial Avenue and Cave Spring Corners, and
Walgreens, are alleasy for residential areas to reach via Brambleton Avenue and Electric
Road,as isFood Lion at Grandin Road.
(E)“Residential development to the north and west is well established and offers no
means of connectivity to these properties”
“Old Cave Spring Lane is a well-traveled secondary street that provides connections
to numerous residential neighborhoods to the west.”
TheWetherill Traffic Impact Analysis is inadequate. It doesnotstudy the impact of the
grocerystoreon the intersection of Old Cave Spring Roadand Cave Spring Lane(both
sections connected by Farmington Drive). Cave Spring Lane, a collector street,will be
the nbjodpssjeps to the grocery storefrom the residential areas north and west
designated as theprimarycustomer base.
There are substantial traffic flow problems on Old Cave Spring Road that exist sjhiu!opx/
The queuesthat developin both directions in the early morning and particularly late
afternoon makeentryonto Old Cave Spring Roadin cpui directions virtually impossible.
Exacerbating this problem are drivers ignoring thestop sign at intersection of Old Cave
Spring Road and McVitty Road. This createsasteady flow of traffic past Cave Spring
Lane,preventingentryonto Old Cave SpringRoad out of Cave Spring Lane. Regular
police enforcement has not corrected this problem.
Adding to the congestion, traffic often has to back up on Cave Spring Lane in order for
school buses to make the turn off of Old Cave Spring Road.The delays of a long queue
attempting to do this will create substantial delays and pose a traffic safety hazard. Nor
does the Analysis study how increased traffic will affect the intersection of Cave Spring
Lane and Farmington Place Court, where the queuing and eventual stackingof only a few
cars blocks that intersection entirely.
VDOT already recognizes the traffic problem on Old Cave Spring Road, as demonstrated
by its recommendation in the Preliminary Improvement Sketch Plan tolengthen the
storage lane areas for the eastbound Old Cave Spring Road approach to US 221. The
Wetherill assessment that there is sufficient stacking area to support both the eastbound
Old Cave Spring Road to northbound US 221left turn movementis questionable. The
adequacy oftheproposed opposing left turn design utilizing the entire310 foot of
separation between US 221and Site Access #2 is also questionable. Questionable because
the Wetherill traffic analysis is based on data from February, among the lightest periods
of traffic volume.
IV. Actual Neighborhood Characterization
Farmington Place is typical of this area, and will be among the most affected by the
grocerystore.Farmington Place is a residential development of elevensingle-family
homes at the corner of Old Cave Spring Road and Cave Spring Lane. It has been carved
out of nature, surrounded by indigenous vegetation—trees, bushes, grasses—a rustic
setting, as Roanoke County residents, according to surveys, prefer their homes to be.It is
across from the Gale estate, an historical property.
In the most recent online survey for theRoanoke County 200 Plan, providing the most
objective measurement of community preferences, “Character and Natural Landscape”
and “Single Family” housing are most favored by a wide margin,as reported to the Civic
League and Neighborhood Associations meeting by the Planning Department on May 2,
Old Cave Spring Road, between McVittyRoadand BrambletonAvenue,opposite the
proposed grocery store,is a two-lane country road. The west side is predominantly a vast
field of indigenous vegetation. The east side consists of fivebuildings setback far from
the road and far from each other,also surrounded byindigenous vegetationand backed
by a pristinefield.
V. Adverse Impact of Proposed Development
The Barnett grocery storewilleliminate this rustic residential area and have an adverse
impactonthe quality of lifeof the remaining residences.This begins with traffic
increasing on collector street Cave Spring Lane, carrying much of the traffic to the
grocery store. In addition to this traffic, traffic onOld Cave Spring Road from 419 and
221 will substantially increase, creating congestion, and increasingnoise and pollution.
The grocery storeitself will generate noise around the clock from parking cars, large
delivery trucks,palettejacks and forklifts, including engines and back-up safety alarms;
noise from perpetually running HVAC equipment;light at night from parking lot lights
and parking cars;pollution from the substantial increase in vehicle influxand idling
engines;foul smellsandinsect pestsfrom spoiling produce, meat scraps,delidiscards,
and other trash;litter blown or discarded on adjacent properties; and grocery carts
removedfrom the premises, abandoned on people’s lawns, and thrown into the Creek.
In addition to this reduction in quality of life, property values will declineappreciably
from adjacency to a grocery store.Residents in the vicinity made the decision to purchase
their homes because this land was zoned residential at the time. They assumed in good
faith that this area would remain residential. A house is the repository of a lifetime of
hard workand sacrificeto accumulate wealth to make possible retirement and for
inheritance for children, relatives, churches, and charities.This human capital will be
considerably diminishedif the County approves this rezoning to commercial.
VI. Request for Conditions
Shouldthe Commissionapprove the Rezoning Application, we respectfully ask that
approval be made contingent on the following conditions to mitigate the incongruous
impact of the operation of the grocery store and the impededtrafficflow that this
commercial developmentwill create.
(1)Buffer Zone.Tobuffer from the adverse impacts and to maintain some semblance of
this rustic residential area, install a 40-foot Landscape Buffersurrounding the grocery
storebuilding and parking lot at the perimeter. The buffer should be of the dense kind
with predominantly evergreen trees and bushes, mostly Leyland Cypress, as well as pine,
as deciduous trees lose their leavesseasonally, rendering them ineffective as buffer
materialfor most of the year.
In addition, an eight-foot wooden fence, not chain link, should be installed between the
grocery store building and parking lot and the buffer, such that the wooden fence will be
inside of the buffer. A door on each side of the grocery store lotcan be constructed to
allow for passage to maintain the buffer area. Such a fence has enhanced the
effectiveness of the buffer in other commercial developments.
(2)Traffic Study.Request that VDOT perform a more typical, and third-party objective,
traffic impact evaluation. The VDOT traffic impact evaluation should be conducted
during months of typical traffic volume. The Wetherill study was conducted in February,
the severest winter month and, consequently, aperiod of least traffic volume.
Representative months would be October through the first two weeks of November, or
April through the first two weeks of May.
Theintersection of Old Cave Spring Roadand Cave Spring Laneshould be included,
because much of traffic on Old Cave Spring Roadcomes from Cave Spring Lane.The
VDOT traffic impact evaluation should also includeintersection of Farmington Place
Courtand Cave Spring Lane. Currently, when three cars are queuing or stackedalong
Cave Spring Land at this intersection, cars on Farmington PlaceCourt are not able to
enter Cave Spring Lane.School bus and unimpeded emergency vehicleaccessshould be
considered.
(3)TrafficManagement. Applyto VDOT for atraffic light at the intersection of Cave
Spring Lane and Old Cave Spring Road. Otherwise,entry onto Old Cave Spring Road
from Cave Spring Lane will be virtually impossiblewithout dangerous maneuvers,not
only during heavy flow periods but throughout the day. Left turns at thisintersection will
be impossiblewithout blocking a lane with oncoming traffic.Uijt!jodmveft!tdippm!cvtft!
boe!fnfshfodz!wfijdmft.
(4)Stormwater Management Facility.A larger, more realistic, probably underground,
stormwater management facility should be specifiedso as not to increase unmanaged
stormwater flow into Mudlick Creek.After approving the design, the County agrees to
inspect the facility during construction and when construction is completed to ensure that
the facility conforms to approved specifications.
Otherwise, the grocery storewillexacerbateflooding onto Farmington Place and adjacent
properties down-and up-stream, and even onto itself.Currently the grocery storeland
consistspredominantly of water absorbing trees,bushes, and grasses—wild indigenous
vegetation.If construction proceeds, about 90 percent of thegrocery storelandwill be
non-porous, non-absorbent building andpaved parking lot.
The Roanoke County report, Fwbmvbujpo!pg!Esbjobhf!Dpodfsot!bu!Gbsnjohupo!Qmbdf-!
Bvhvtu!3129, states that this land’s vicinityis at the bottom of a sizable drainage area of
“70-80 acres”(Pages 1, 5), most of it developed.With current storm activity, stormwater
management facilities above have proved to be inadequate. At present, even xjuipvu!the
grocery store,Mudlick Creek floods onto Farmington Place property up to 30 feet at the
east end, as “can be expected during heavy storms” (Page 4)at this point in time. In
addition, it reverses the intended direction of exit channel water flowand overflows into
the Farmington Place detention pond, not the intended function when the County
approved the design of the facility.
Appendix
Aerial Map Showing Zoning Pattern
The Barnett Development Aerial Zoomed Out2 Map,prepared by the Roanoke County
Planning Department,clearly shows the strip-commercial block-residential development
pattern of this area—the efficient, longstanding pattern for suburban development that
includes commercial use.Specifically, these strip commercial properties are:
Brambleton Avenue North—4321, 4335, 4345, 4367, 4375, 4455, 4515, 4519, 4521,
4525, 4533, 4800
Brambleton Avenue South—4320, 4330, 4334, 4350, 4400, 4404, 4504, 4510, 4520,
4600
Old Cave Spring Road East—4430, 4506, 4524, 4530, 4538
Old Cave Spring Road West (location of shopping mall)—4441, 4445, 4507, 4556,
4456 adjacent north(Tax No. 076.20-03-02.00)
Respectfully submitted,
William Skaff
Member, Board of Directors
Farmington Place Homeowners Association, LLC
William Skaff
4815 Farmington Place Court
Roanoke, Virginia 24018
Farmington Place Homeowners Association, LLC
OralCommentto Roanoke County Planning Commission
Rezoning Application, Barnett Properties, LLC, Grocery Store
Brambleton Avenue and Old Cave Spring Road
Ispeak on behalf of the Farmington Place Homeowners Associationasa member of the
Board of Directors. Werespectfully request that the Roanoke County Planning
Commission opu approve the Rezoning Application submitted by Barnett Properties, with
complete reasoning, evidence, and specific details in our Written Comment. Should the
Commissionapprove the Rezoning Application, we respectfully ask that approval be
made contingent on the following conditions, again explained fully in our Written
Comment.
(1)Buffer Zone.Tomitigateadverse impacts and maintain some semblance of this rustic
residential area, install a 40-foot Landscape Buffersurrounding the grocery storebuilding
and parking lot at the perimeter, along with an eight-foot woodenfence.
(2)Traffic Study.Request that VDOT perform a third-party objective,traffic impact
evaluationduring months of typical traffic volume:October through the first two weeks
of November, or April through the first two weeks of May. The Wetherill study was
conducted in February, the severest winter month and, consequently, aperiod of least
traffic volume, and omitted the intersection of Old Cave Spring Road and Cave Spring
Lane.Thus, the effectiveness of proposed remedial measuresremains unsubstantiated.
(3)TrafficManagement. Applyto VDOT for atraffic light at the intersection of Cave
Spring Lane and Old Cave Spring Road.Cave Spring Lane will carry most of the traffic
from the neighborhoods north and west, designated by Barnett as the target customer
base.Entry onto Old Cave Spring Road from Cave Spring Lane isvirtually impossible
opx without dangerous maneuversat timesof congestive queuing and stacking early
morning and especially late afternoon. Left turns at thisintersection will be impossible
without blocking a lane with oncoming traffic.Uijt!jodmveft!tdippm!cvtft!boe!fnfshfodz!
wfijdmft.
(4) Stormwater ManagementFacility. A larger, more realistic, probably underground,
stormwater management facility should be specified so as not to increase unmanaged
stormwater flow into Mudlick Creek. After approving the design, the County agrees to
inspect the facility evsjoh construction and when construction is dpnqmfufe to ensure that
the facility conforms to approved specifications.
Otherwise, the grocery store will exacerbate flooding onto Farmington Place and adjacent
properties down-and up-stream, and even onto itself. Currently the grocery store land
consistspredominantly of water absorbing trees, bushes, and grasses—wild indigenous
vegetation. If construction proceeds, about 90 percent of the grocery store land will be
non-porous, non-absorbent building and paved parking lot.
The Roanoke County report, Fwbmvbujpo!pg!Esbjobhf!Dpodfsot!bu!Gbsnjohupo!Qmbdf-!
Bvhvtu!3129, states that the grocery storeland’s vicinityis at the bottom of a sizable
drainage area of “70-80 acres”(Pages 1, 5), most of it developed.With current storm
activity, stormwater management facilities above have proved to be inadequate. At
present, even xjuipvu!the grocery store,Mudlick Creek floods onto Farmington Place
property up to 30 feet at the east end, as “can be expected during heavy storms” (Page 4)
at this point in time. In addition, it reverses the intended direction of exit channel water
flowand overflows into the Farmington Place detention pond, not the intended function
when the County approved the design of the facility.
ROANOKE COUNTY
OFFICE OF THE COUNTY ATTORNEY
5204 Bernard Drive, P.O. Box 29800
Roanoke, Virginia 24018-0798
Peter S. Lubeck
Mary Beth Nash
TEL: (540) 772-2071
COUNTY ATTORNEY
Rachel W. Lower
FAX: (540) 772-2089
Marta J. Anderson
SENIOR ASSISTANT COUNTY ATTORNEYS
SAMPLE MOTIONS
The petition of Barnett Properties, LLC, to rezone approximately 9.38 acres from R-3C
(Medium Density Multi-Family Residential District with conditions), R-1 (Low Density
Residential District), I-1C (Low Intensity Industrial District with conditions), C-2C (High
Intensity Commercial District with conditions), and C-1 (Low Intensity Commercial District)
to C-2C (High Intensity Commercial District with conditions), for retail sales, located in the
4400 block of Brambleton Avenue, including 4449 and 4457 Brambleton Avenue, and the
4500 and 4600 blocks of Old Cave Spring Road, Windsor Hills Magisterial District.
MOTION TO APPROVE
I find that the proposed rezoning request:
1. future
land use designations, it is in conformance with the C-2 zoned properties along
Old Cave Spring Road and along the corridor of Brambleton Avenue;
2. Is good zoning practice; and
3. Will not result in substantial detriment to the community.
I therefore MOVE THAT WE APPROVE the rezoning request as it has been requested,
removing any existing conditions on each of the eleven parcels which make up the subject
property of this rezoning, and subject to the following proffered conditions:
1. The site shall be developed in substantial conformance with the concept plan
prepared by Lumsden Associates, P.C., dated August 30, 2022, and revised
November 30, 2022, subject to any changes required during the comprehensive
site plan review process.
2. Hours of operation (open to the public) shall be no earlier than 6:00 a.m. and no
later than 12:00 a.m. each day.
MOTION TO DENY
I find that the proposed rezoning request:
1.
plan and good zoning practice, or
2. Will result in substantial detriment to the community. (Continued on the next page.)
I therefore MOVE THAT WE DENY the rezoning request as it has been requested.
MOTION TO DELAY ACTION
I find that the required information for the submitted proposal is incomplete. I therefore
MOVE TO DELAY action until additional necessary materials are submitted to the Board
of Supervisors.
OFFICE OF THE COUNTY ATTORNEY
5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 13, 2022
ORDINANCE REZONING APPROXIMATELY 9.38 ACRES FROM R-3C
(MEDIUM DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT WITH
CONDITIONS), R-1 (LOW DENSITY RESIDENTIAL DISTRICT), I-1C
(LOW INTENSITY INDUSTRIAL DISTRICT WITH CONDITIONS), C-2C
(HIGH INTENSITY COMMERCIAL DISTRICT WITH CONDITIONS), AND
C-1 (LOW INTENSITY COMMERCIAL DISTRICT) TO C-2C (HIGH
INTENSITY COMMERCIAL DISTRICT WITH CONDITIONS), FOR
RETAIL SALES, LOCATED IN THE 4400 BLOCK OF BRAMBLETON
AVENUE, INCLUDING 4449 AND 4457 BRAMBLETON AVENUE, AND
THE 4500 AND 4600 BLOCKS OF OLD CAVE SPRING ROAD,
WINDSOR HILLS MAGISTERIAL DISTRICT (TAX MAP NOS: 076.20-03-
01.00-0000, 076.20-03-02.00-0000, 076.20-03-03.00-0000, 076.20-03-
04.00-0000, 076.20-03-05.00-0000, 086.08-04-01.00-0000, 086.08-04-
02.00-0000, 086.08-04-03.00-0000, 086.08-04-04.00-0000, 086.08-04-
05.00-0000, and 086.08-04-06.00-0000)
WHEREAS, Barnett Properties, LLC is requesting to rezone approximately 9.38
acres from R-3C (Medium Density Multi-Family Residential District with conditions), R-1
(Low Density Residential District), I-1C (Low Intensity Industrial District with conditions),
C-2C (High Intensity Commercial District with conditions), and C-1 (Low Intensity
Commercial District) to C-2C (High Intensity Commercial District with conditions), for retail
sales, located in the 4400 block of Brambleton Avenue, including 4449 and 4457
Brambleton Avenue, and the 4500 and 4600 blocks of Old Cave Spring Road; and
WHEREAS, the new 9.38-acre parcel being rezoned is made up of eleven
separate properties identified as Roanoke County Tax Map Numbers 076.20-03-01.00-
0000, 076.20-03-02.00-0000, 076.20-03-03.00-0000, 076.20-03-04.00-0000, 076.20-03-
05.00-0000, 086.08-04-01.00-0000, 086.08-04-02.00-0000, 086.08-04-03.00-0000,
086.08-04-04.00-0000, 086.08-04-05.00-0000, and 086.08-04-06.00-0000; and
Page 1of 4
WHEREAS, seven of the eleven properties to be rezoned have existing conditions
attached to them from previously approved rezoning ordinances, these seven properties
being identified as Roanoke County Tax Map Numbers: 076.20-03-01.00-0000, 076.20-
03-02.00-0000, 07620-03-05.00-0000, 086.08-04-01.00-0000, 086.08-04-02.00-0000,
086.08-04-03.00-0000, and 086.08-04-06.00-0000; and
WHEREAS, it is the intent of the applicant and the intent of the Board of
Supervisorsthat the existing conditions attached to these seven parcels referenced in the
immediately preceding paragraph be removed; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on November 1, 2022, and voted to postpone action on the application until
its December 6, 2022 meeting; and
WHEREAS, at its December 6, 2022 meeting the Roanoke County Planning
Commission considered a revised concept plan submitted by the applicant, and
considered proffered conditions submitted by the applicant; and
WHEREAS, the Planning Commission recommends approval of the petition as
requested, with conditions; and
WHEREAS, the first reading of this ordinance was held on October 25, 2022, and
the second reading and public hearing were held on December 13, 2022; and
WHEREAS, legal notice and advertisement has been provided as required by law.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The petition of Barnett Properties, LLC to rezone approximately 9.38 acres
from R-3C(Medium Density Multi-Family Residential District with
Page 2of 4
conditions), R-1 (Low Density ResidentialDistrict),I-1C (Low Intensity
Industrial District with conditions), C-2C (High Intensity Commercial District
with conditions), and C-1 (Low Intensity Commercial District) to C-2C (High
Intensity Commercial District with conditions), for retail sales, located in the
4400 block of Brambleton Avenue, including 4449 and 4457 Brambleton
Avenue, and the 4500 and 4600 blocks of Old Cave Spring Road is
approved, with the following proffered conditions:
a. The site shall be developed in substantial conformance with the
concept plan prepared by Lumsden Associates, P.C., dated August
30, 2022, and revised November 30, 2022, subject to any changes
required during the comprehensive site plan review process.
b. Hours of operation (open to the public) shall be no earlier than 6:00
a.m. and no later than 12:00 a.m. each day.
2. The Board finds that the proposed rezoning of approximately 9.38 acres,
while not consistent with the “Transition” or “Neighborhood Conservation”
future land use designations, it is in conformance with the C-2 zoned
properties along Old Cave Spring Road and along the corridor of
Brambleton Avenue.
3. The Board further finds that the proposed rezoning of approximately 9.38
acres is consistent with good zoning practice, and will not result in
substantial detriment to the community.
Page 3of 4
4.Any existing conditions on the 9.38-acreparcel which is the subject of this
rezoning are hereby removed and replaced with the two proffered
conditions submitted with this rezoning request.
5. This ordinance shall be in full force and effect thirty (30) days after its final
passage. The Zoning Administrator is directed to amend the zoning district
map to reflect the change in zoning classification authorized by this
ordinance.
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