8/22/2023 - Regular - DRAFT
August 22, 2023
291
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the second regularly scheduled
meeting of the month of August 2023. Audio and video recordings of this meeting will
be held on file for a minimum of five (5) years in the office of the Clerk to the Board of
Supervisors.
IN RE: OPENING CEREMONIES
Before the meeting was called to order, Amy Bordeaux of Fire Church of
Christian Scientist provided an invocation. The Pledge of Allegiance was recited by all
present.
IN RE: CALL TO ORDER
Chairman Hooker called the meeting to order at 3:01 p.m. The roll call
was taken.
MEMBERS PRESENT: Chairman Martha B. Hooker; Supervisors Paul M. Mahoney,
Phil C. North, P. Jason Peters and David F. Radford
MEMBERS ABSENT: None
STAFF PRESENT: Richard L. Caywood, County Administrator; Rebecca
Owens, Deputy County Administrator; Doug Blount,
Assistant County Administrator; Peter S. Lubeck, County
Attorney; Amy Whittaker, Public Information Officer and
Deborah C. Jacks, Chief Deputy Clerk to the Board
IN RE: NEW BUSINESS
1. Resolution of the Board of Supervisors of Roanoke County,
Virginia declaring its intention to reimburse expenditures from the
proceeds of a financing for costs associated with the new Career
and Technical Education Center (CTE) and renovations to Glen
Cove and W.E. Cundiff Elementary Schools (Laurie Gearheart,
Director of Finance and Management Services)
Ms. Gearheart outlined the request.
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Supervisor North stated when looking at the Board packet, there is an
amount spent through June 30, 2023 of $4.3 million. Was that the land purchase with
Ms. Gearheart responding in the affirmative clarify that was the grant they received.
Supervisor Radford stated the current proposal has an opening by this
Friday. Can you confirm that we are not obligating anything and if the proposal’s offer is
under financed, will this affect us. Ms. Gearheart explained no it would not, we just
would not use the resolution.
There was no further discussion.
RESOLUTION 082223-1 OF THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA, DECLARING ITS
INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS
OF ONE OR MORE FINANCINGS FOR CAPITAL PROJECTS
FOR PUBLIC SCHOOL PURPOSES
WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the
"County"), has determined that it may be necessary or desirable to advance money to
pay the costs of certain capital projects for public school purposes, consisting primarily
of costs associated with the design and construction to renovate W.E. Cundiff
Elementary and Glen Cove Elementary Schools and the design and construction of a
new Career and Technical Education Center (CTE) described in the County's capital
improvement program, as it may be amended from time to time (the "Projects").
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA:
1. The Board of Supervisors adopts this Resolution as a declaration of
official intent under Treasury Regulations Section 1.150-2.
2. The Board of Supervisors reasonably expects to reimburse advances
made or to be made by the County or the Roanoke County School Board to pay the
costs of the Projects from the proceeds of its debt or other financings (collectively, the
"Bonds"). The maximum amount of debt or other financing expected to be issued in
one or more series for the Projects is $121,560,000.
3. On the date each advance is made, it will be a capital expenditure (or
would be with a proper election) under general federal income tax principles or will
otherwise comply with the requirements of Treasury Regulations Section 1.150-2(d)(3).
4. The County reasonably expects to reimburse the advances made prior to
the issuance of the Bonds to finance the Project from the proceeds of the Bonds and
the adoption of this Resolution is consistent with the budgetary and financial
circumstances of the County.
5. This resolution shall take effect immediately upon its adoption.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Radford and carried by the following recorded vote:
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293
AYES: Supervisors Peters, Mahoney, Radford, Radford, Hooker
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. Ordinance 1) accepting funds in the amount of $465,091 from the
Virginia Department of Rail and Public Transportation and
appropriating such funds to the County’s grant fund for operation
of the CORTRAN program, and 2) reallocating $19,379 from the
County’s general fund to the grant fund, for operation of the
CORTRAN program (Paula Benke, CORTRAN Program
Administrator)
Ms. Benke outlined the request to accept and appropriate the funds.
Supervisor asked if we can apply again next year with Ms. Benke
responding in the affirmative.
Supervisor Mahoney stated from the Board report we applied for more
money than we actually received, based on our expenditures for the last two years, will
that amount be sufficient to cover our costs or are we going to need more money. Ms.
Benke responded they have been coming in under budget.
There was no further discussion.
Supervisor North’s motion to approve the first reading and set the second
reading for September 12, 2023, was seconded by Supervisor Mahoney and approved
by the following vote:
AYES: Supervisors Peters, Mahoney, North, Radford Hooker
NAYS: None
2. Ordinance 1) accepting $170,709 from the Virginia Department of
Rail and Public Transportation and appropriating such funds to
the County’s grant fund for fiscal years 2024 and 2025 for
expanded shuttle service to the National Park Service’s McAfee
Knob trailhead parking lot, and 2) reappropriating $42,677 of
County funds from the general fund to the grant fund for
expanded shuttle service to the McAfee Knob trailhead parking lot
(Megan G. Cronise, Assistant Director of Planning)
Ms. Cronise outlined the request to accept and appropriate the funds.
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Supervisor Mahoney stated you requested more money than received; are
we going to have to tap into general funds; is the County at risk if to make up the
difference if the ridership, usage and the cost increases. Ms. Cronise responded the
strategy we have been using the last few years because we received quite a bit of
funding from the CORTRAN program, the County budgets the full amount of the project
and offset what they have in grant funds. The extra funding has been available to help
with the McAfee Trailhead shuttle.
Supervisor North asked if we could look into what is available from the
Federal government; he left a brochure on Mr. Blount’s desk that was full of
opportunities to ask for funds.
Supervisor Hooker’s motion to approve the first reading and set the
second reading for September 12, 2023, was seconded by Supervisor Radford and
approved by the following vote:
AYES: Supervisors Peters, Mahoney, North, Radford Hooker
NAYS: None
IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. The petition of LaTinya Lambert to obtain a special use permit to
operate a short-term rental on approximately 0.2857 acre of land
zoned R-1, Low Density Residential District, located at 5064
Sunnyside Drive, Cave Spring Magisterial District (POSTPONED
AT THE REQUEST OF THE PETITIONER UNTIL SEPTEMBER 26,
2023)
IN RE: CONSENT AGENDA
RESOLUTION 082223-2 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM G- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for August 22,
2023, designated as Item G - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 14 inclusive, as follows:
1. Approval of minutes – May 9, 2023; May 23, 2023
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2. Confirmation of appointments to the Roanoke County Economic Development
Authority (District)
3. Ordinance authorizing the execution of an amendment to the Memorandum of
Understanding with Blue Ridge Behavioral Healthcare and other local
government entities governing the Marcus Alert Program for the Roanoke
Valley (First Reading and request for Second Reading)
4. Resolution accepting a donation of a flagpole and an American flag from the
Woodmen of the World in honor and remembrance of the victims of the
September 11, 2001 terrorist attacks
5. Ordinance vacating a section of an unimproved right-of-way referred to as
Britaney Road located in a southeasterly direction of the intersection of
Britaney Road (Route 1224) and Setter Road (Route 1221), Hollins
Magisterial District (First Reading and request for Second Reading)
6. Request to approve holiday schedule for calendar year 2024
7. Ordinance authorizing the execution of an amendment to the Economic
Development Grant Agreement for fixed, wireless broadband service between
Roanoke County and B2X Online, Inc. (B2X) (First Reading and request for
Second Reading)
8. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Ginger Wynn, Technical Analyst II, upon her retirement
after more than twenty-five (25) years of service
9. Ordinance accepting the donation of approximately 1.4 acres of real property
located at 0 Garstview Circle (Roanoke County Tax Map Number 076.12-09-
13.00-0000), Windsor Hills Magisterial District (First Reading and request
for Second Reading)
10. The petition of the Roanoke County School Board to rezone approximately
12.013 acres from R-3, Medium Density Multi-Family Residential District, to
C-1, Low Intensity Commercial District, and to remove the proffered condition
on approximately 5.0 acres of land zoned C-1C, Low Intensity Commercial
District with conditions, located at the end of Burlington Drive, 6305 Peters
Creek Road, and 1120 East Drive, Hollins Magisterial District (First Reading
and request for Second Reading and Public Hearing)
11. Ordinance adopting amendment to 1988 Memorandum of Agreement among
Roanoke County, Town of Vinton, City of Roanoke and City of Salem
regarding the Roanoke Valley Regional Fire-EMS Training Center expiration
date (Second Reading)
12. Ordinance accepting funds in the amount of $1,275,000 from the carbon
reduction program, and appropriating such funds to the County’s grant fund
for the construction of the Roanoke River Greenway through Explore Park
(VDOT UPC 113567) (Second Reading)
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13. Ordinance authorizing the acquisition of permanent and temporary
easements at Explore Park on properties owned by the Virginia Recreational
Facilities Authority (Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-
26.00-0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-
0000, 080.00-05-31.00-0000, 080.00-05-32.00-0000) for development of the
Roanoke River Greenway, Vinton Magisterial District (Second Reading)
14. Ordinance accepting a public service donation in the amount of $10,538.59
from MVP, LLC and appropriating such funds to the County's General Fund
(Second Reading)
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
A-082223-2.a
A-082223-2.b
RESOLUTION 082223-2.c ACCEPTING A DONATION OF A
FLAGPOLE AND AN AMERICAN FLAG FROM THE WOODMEN
OF THE WORLD IN HONOR AND REMEMBRANCE OF THE
VICTIMS OF THE SEPTEMBER 11, 2001 TERRORIST ATTACKS
WHEREAS, Roanoke County's stormwater drainage staff has been offered a
donation of a flagpole and an American flag from the Woodmen of the World to be
placed at the Roanoke County Stormwater Drainage Service Center in honor and
remembrance of the victims of the September 11, 2001 terrorist attacks; and
WHEREAS, the value of the donation is estimated at $1,600; and
WHEREAS, the Roanoke County Department of Development Services intends
to build a short retaining wall and to erect the flagpole and American flag adjacent to
and in front of the Roanoke County Stormwater Drainage Service Center; and
WHEREAS, County staff recommends approval of the resolution accepting this
donation; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, as follows:
1. The Board hereby accepts the donation of the flagpole and the American
flag.
2. This resolution shall take effect immediately upon its adoption.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
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297
AYES: Supervisors Peters, Mahoney, Radford, Radford, Hooker
NAYS: None
A-082223-2.d
A-082223-2.e
A-082223-2.f
RESOLUTION 082223-2.g EXPRESSING THE APPRECIATION
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
TO GINGER WYNN, TECHNICAL ANALYST II, UPON HER
RETIREMENT AFTER MORE THAN TWENTY-FIVE (25) YEARS
OF SERVICE
WHEREAS, Ginger Wynn was employed by Roanoke County on February 2,
1998; and
WHEREAS, Ms. Wynn retired effective August 1, 2023, after twenty-five (25
years and six (6) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Ms. Wynn served as Computer Operator, Technology Support
Technician, Technical Support Technician and Technical Analyst II during her
employment in the Communication and Information Technology Department; and
WHEREAS, Ms. Wynn, through her employment with Roanoke County, has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, throughout Ms. Wynn’s tenure with Roanoke County, she has
performed crucial printing processes in the form of payrolls, Personal Property Tax and
Real Estate billings for the County, the Roanoke County Public Schools, the Town of
Vinton, and the Western Virginia Regional Jail. Ms. Wynn also managed the multi-
million-dollar County Computer Inventory program without any discrepancies. She was
instrumental in the development and refinement of the County Technical Contact
program that solicited departmental volunteers to assist with both minor computer
issues and with large program deployments. She was the department representative on
the Employee Advisory Council. Most notably; she assisted thousands of users and
vendors with troubles and access issues and has become known as “The Voice of the
Information Technology Department”.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to GINGER WYNN for more than twenty-five (25) years of capable,
loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
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On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, Radford, Radford, Hooker
NAYS: None
A-082223-2.h
A-082223-2.i
ORDINANCE 082223-2.j ADOPTING AMENDMENT TO 1988
MEMORANDUM OF AGREEMENT AMONG ROANOKE
COUNTY, CITY OF ROANOKE AND THE CITY OF SALEM FOR
OPERATION OF A REGIONAL FIRE TRAINING CENTER
WHEREAS, in 1988, Roanoke County, City of Roanoke and City of Salem
entered into a Memorandum of Agreement for construction, maintenance and operation
of the Roanoke Valley Regional Fire-EMS Training Center; and
WHEREAS, the Agreement will expire on 31 March 2024; and
WHEREAS, in 2019, Roanoke County assumed all Fire-EMS responsibilities for
the Town of Vinton; and
WHEREAS, the agencies anticipate making significant changes to the terms and
conditions of the 1988 Agreement; and
WHEREAS, an extension of the Agreement in effect from 1 April 2024 through 30
June 2024 will allow the parties additional time to negotiate the terms of a new
Agreement and further, will cause the new Agreement to align with the localities’ fiscal
year; and
WHEREAS, Section 15.2-1300 of the Code of Virginia, 1950, as amended,
requires that inter-governmental agreements involving joint exercise of powers,
privileges or authority be accomplished by ordinance; the first reading of this ordinance
was held on July 25, 2023, and the second reading was held on August 22, 2023.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Amendment to the Agreement between the County, the City of
Roanoke, and the City of Salem with regard to the Regional Fire Training Center, is
hereby authorized and approved.
2. That the County Administrator, Deputy County Administrator, or Assistant
County Administrator is authorized to execute the agreement and other related
documents on behalf of the County, and to take all such further action as any of them
may deem necessary or desirable in connection with this project. The form of the
agreement and any other such documents shall be approved as to form by the County
Attorney.
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3. That this ordinance shall be effective from and after the date of its
adoption.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
ORDINANCE 082223-2.k ACCEPTING FUNDS IN THE AMOUNT
OF $1,275,000 FROM THE CARBON REDUCTION PROGRAM,
AND APPROPRIATING SUCH FUNDS TO THE COUNTY’S
GRANT FUND FOR THE CONSTRUCTION OF THE ROANOKE
RIVER GREENWAY THROUGH EXPLORE PARK (VDOT UPC
113567)
WHEREAS, it is a priority to construct the Roanoke River Greenway through
Roanoke County; and
WHEREAS, the County was awarded Regional Surface Transportation Program
(RSTP) grant funds, now named the Surface Transportation Block Grant (STBG), in the
amount of $3,020,308 in 2018 for design and construction of the Roanoke River
Greenway through Explore Park; and
WHEREAS, the County was awarded Carbon Reduction Program (CRP) funding
in the amount of $1,275,000 in April 2023 to satisfy a project deficit; and
WHEREAS, the project is locally administered, and certain agreements between
the County of Roanoke and the Virginia Department of Transportation (VDOT) must be
executed for this cooperative work to be accomplished; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on July 25, 2023, and the
second reading was held on August 22, 2023.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as
follows:
1. That the sum of $1,275,000 is accepted from the CRP and appropriated to
the County’s Grant Fund for the purpose of completing the Roanoke River
Greenway through Explore Park.
2. That the Roanoke County Board of Supervisors hereby grants authority for
the County Administrator, Deputy County Administrator or Assistant County
Administrator to execute project agreements.
3. That this ordinance shall take effect upon its adoption.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
North and carried by the following recorded vote:
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AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
ORDINANCE 082223-2.l AUTHORIZING THE ACQUISITION OF
PERMANENT AND TEMPORARY EASEMENTS AT EXPLORE
PARK ON PROPERTIES OWNED BY THE VIRGINIA
RECREATIONAL FACILITIES AUTHORITY (ROANOKE COUNTY
TAX MAP NUMBERS 080.00-05-24.00-0000, 080.00-05-26.00-
0000, 080.00-05-27.00-0000, 080.00-05-29.00-0000, 080.00-05-
30.00-0000, 080.00-05-31.00-0000, AND 080.00-05-32.00-0000)
FOR DEVELOPMENT OF THE ROANOKE RIVER GREENWAY,
VINTON MAGISTERIAL DISTRICT
WHEREAS, the Roanoke River Greenway is a developing bicycle and pedestrian
trail identified in the regionally approved 2018 Roanoke Valley Greenway Plan, adopted
by Roanoke City, Roanoke County, Botetourt County, City of Salem and the Town of
Vinton;
WHEREAS, the 2007 Roanoke County Comprehensive Master Plan for Parks
and Facilities identified the development of greenways and trails as a high priority
desired by citizens in Roanoke County;
WHEREAS, the 2016 Explore Park Adventure Plan adopted by the Roanoke
County Board of Supervisors and the Virginia Recreational Facilities Authority (“VRFA”)
support extension of the Roanoke River Greenway through Explore Park;
WHEREAS, Roanoke County is overseeing the design and construction of the
Roanoke River Greenway proposed through Explore Park;
WHEREAS, easements are needed for the eastern section of the Roanoke River
Greenway across portions of the VRFA’s seven (7) properties designated as Roanoke
County Tax Map Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-
27.00-0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000,
080.00-05-32.00-0000 and more particularly described on a plat titled “PLAT SHOWING
TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE
EASEMENTS & A PERMANENT GREENWAY EASEMENT ON THE PROPERTIES OF
VIRGINIA RECREATIONAL FACILITIES AUTHORITY COUNTY OF ROANOKE,
VIRGINIA” prepared by H & B Surveying and Mapping, LLC and dated May 31, 2023,
which is attached hereto as “Exhibit A” (herein referred to as the “Plat”);
WHEREAS, the VRFA has agreed to the conveyance of a permanent greenway
easement over those parcels of land located in Roanoke County to Roanoke County for
use as a public access trail, the location of which is shown on the Plat;
WHEREAS, the VRFA has also agreed to the conveyance of certain other
drainage and temporary construction easements to Roanoke County for construction
and maintenance of the project, the location of which is shown on the Plat; and
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WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on July 25, 2023, and the second reading was
held on August 22, 2023.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the
County of Roanoke, Virginia, as follows:
1. The acquisition of permanent and temporary easements on parcels owned by
the Virginia Recreational Facilities Authority (on Roanoke County Tax Map
Numbers 080.00-05-24.00-0000, 080.00-05-26.00-0000, 080.00-05-27.00-
0000, 080.00-05-29.00-0000, 080.00-05-30.00-0000, 080.00-05-31.00-0000,
080.00-05-32.00-0000) as shown on the attached plat titled “PLAT SHOWING
TEMPORARY CONSTRUCTION EASEMENTS, PERMANENT DRAINAGE
EASEMENTS & A PERMANENT GREENWAY EASEMENT ON THE
PROPERTIES OF VIRGINIA RECREATIONAL FACILITIES AUTHORITY
COUNTY OF ROANOKE, VIRGINIA” prepared by H & B Surveying and
Mapping, LLC and dated May 31, 2023 is hereby authorized and approved.
2. The County Administrator, Deputy County Administrator, or Assistant County
Administrator is authorized to execute, deliver and record the deed, and any
other documents on behalf of the County and to take such further actions as
may be necessary or desirable in connection with this project. The form of the
proposed deed is hereby approved with such completions, omissions,
insertions and changes as the County Administrator, Deputy County
Administrator, or Assistant County Administrator may approve, whose
approval shall be evidenced conclusively by the execution and delivery
thereof, all of which shall be approved as to form by the County Attorney.
3. This ordinance shall be effective from and after the date of its adoption.
On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
A-082223-2.m
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302
IN RE: REPORTS
Supervisor Peters moved to receive and file the following reports. The
motion was seconded by Supervisor Radford and carried by the following recorded
vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of July
31, 2023
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of July 31, 2023
5. Accounts Paid – July 31, 2023
6. Statement of Treasurer's Accountability per Investment and Portfolio
Policy as of July 31, 2023
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Radford stated he wanted to update the Board and Roanoke
County citizens an update on the School Board about the model policies regarding
transgender. The new policy states, “Every day, throughout the Commonwealth of
Virginia, educators and school leaders work to ensure that all students have an
opportunity to receive a high-quality education. As a part of that work, educators strive
to meet the individual needs of all students entrusted to their care, and teachers work to
create educational environments where all students thrive. The Virginia Department of
Education (the “Department”) recognizes that each child is a unique individual with
distinctive abilities and characteristics that should be valued and respected. All students
have the right to attend school in an environment free from discrimination, harassment,
or bullying. The Department supports efforts to protect and encourage respect for all
students. Thus, we have a collective responsibility to address topics such as the
treatment of transgender students with necessary compassion and respect for all
students.” Given that the State law requires local school board to adopt policies that
are consistent with the model policies developed by the VDOE, this is what the current
administration did and the School Board adopted that. Also, at the end of the meeting,
the four school Board members, Mike Wray, Cheryl Facciani, Tim Greenway and Brent
Hudson all spoke and thanked the speakers for exercising their first amendment right,
speaking their mind and were able to do that. Some of the School Board members also
spoke about the SRO’s and their deployment out into the elementary schools and how
that has increased and they talked about the upcoming CTE and construction and
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remodeling of the two (2) elementary schools. This leads me onto another School
Board topic. Proposals are due by August 25, 2023, this Friday, for the construction of
the new CTE and the remodel and addition of two (2) elementary schools. Currently
there is only one proposal that did not include solar option that he has talked about
many times. It fulfills all of the other requirement. His hope is that there will be more
proposals submitted that offer a solar option and owner financing. He also thanked the
School Board for giving us our annual athletic passes for the year. We always like to
see these sports, especially you need to go to Glenvar because they happen to have all
of the winning teams.
Supervisor North stated on August 16, 2023, Chairman Hooker, Eldon
James, our rep in Richmond and he met with the Governor’s staff on potential funding
for the CTE school. This was a very productive meeting and will lead to further
discussion with our team. On August 17, 2023, he chaired the VACo Transportation
Steering Committee; learned of changes to the Smart Scale funding for transportation.
The risk of reducing the potential for 12 applications to 6 for funds for the region and
only two (2) for Roanoke County directly is concerning, specially since the State as a
$5.1 billion surplus. Tomorrow, we will tune into the governor’s update on the surplus
and later meet with Delegate Austin, VACo and Commissioner Birch on funding to
improve unpaved roadways in the Commonwealth. Regions 10 and 11, encompassing
th
14 counties are set to meet September 6 and address this concern on secondary road
fund.
Supervisor Hooker stated they had a really good session at VACo; she
sits on the Education Steering Committee and there was a very robust conversation.
We talked a lot about construction and the funding formulas for getting those monies to
the localities and really advocating for some changes to that funding formula. It was a
good session, but we are not there yet.
Chairman Hooker recessed to the third floor for work session at: 3:32 p.m.
IN RE: WORK SESSION
1. Work session to discuss Reimagine Roanoke County's
Administration Center with the Board of Supervisors (George
Assaid, Capital Projects Administrator)
Mr. Caywood provided an overview and turned the meeting over to
George Assaid who went through a PowerPoint presentation, a copy of which is on file
in the office of the Clerk to the Board of Supervisors.
Supervisor Mahoney asked is much of the HVAC equipment in the
mechanical room? Where they show mechanical and boiler, is it there? I guess the
second question is this building is so old, is the newer HVAC equipment bigger or
smaller in size so that you need a different configuration to accommodate that? Mr.
Assaid responded the boiler room is the smaller room as you can see that it is here. We
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have one boiler in there, it's a large boiler. We can do redundant boilers. I think that's
the direction we'd like to go and high efficiency boilers and go that direction. That is the
mechanical room where it has everything from mostly electrical in the rest of it.
Supervisor Radford then added to make the building more efficient with
the equipment, we have got to make it less porous. If we spend money on replacing all
the HVAC, we will have wasted our money. We have got to stop the leakage. That's the
concept we use in our residential. You have to stop the leakage because you're just
throwing good dollars at a bad situation. Mr. Assaid responded correct and in addition to
not only that, we have pneumatic controls and we really need to get to where we have
digital controls. And one of the things with this building, the VAV boxes that are above
the ceiling, which is really just for cooling in this case, that we don't have heat in them,
we don't have the heating coil. If we had a heating coil in it, we can control spaces
better. The humidity level we can change, can be warmer, we can have varying controls
for different spaces. We do not really have that now. We run heat around the perimeter
and the air conditioning at the same time. That's really why the HVAC replacement is so
important and why it's on the CIP.
Next, Doug Blount, Assistant County Administrator, provided the Board
with a print out of the Allstate building (a copy of which is on file in the office of the Clerk
to the Board of Supervisors). Mr. Caywood stated the building is basically a cube farm,
nice building with lots of parking.
Supervisor Peters stated this building is our downtown, there is value to
stay here. He notes this building is an embarrassment for customer facing and has not
been well kept; what king of message is being sent.
Supervisor Radford commented steel lasts forever; location is paramount.
Supervisor North asked where will this fall in our CIP?
Supervisor Peters stated we do not need to building all the fire stations,
just need to maintain staffing.
Mr. Caywood advised staff will work on a little more and flush out more
ideas. We will see if we can fund short-term items and see how we lay out something
more substantial and decide when we can roll into the CIP.
It was the consensus of the Board to go with option 2, which is full
renovations of the existing RCAC facility to include HVAC, plumbing, and electrical
systems replacements, building envelope component replacement, new partition walls
and doors, and improving site circulation and amenities.
The work session was held from 3:35 p.m. until 4:58 p.m.
August 22, 2023
305
IN RE: ADJOURNMENT
Chairman Hooker adjourned the meeting at 4:59 p.m.
Submitted by: Approved by:
________________________ ___________________________________
Deborah C. Jacks Martha B. Hooker
Chief Deputy Clerk to the Board Chairman
August 22, 2023
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