10/10/2023 - Regular - DRAFT
October 10, 2023
361
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the first regularly scheduled meeting
of the month of March 2023. Audio and video recordings of this meeting will be held on
file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors.
IN RE: OPENING CEREMONIES
Before the meeting was called to order, Pastor Chuck Stanley of Cave
Spring Baptist Church provided an invocation. The Pledge of Allegiance was recited by
all present.
IN RE: CALL TO ORDER
Chairman Hooker called the meeting to order at 3:02 p.m. The roll call
was taken.
MEMBERS PRESENT: Chairman Martha B. Hooker; Supervisors Paul M. Mahoney,
Phil C. North, P. Jason Peters and David F. Radford
MEMBERS ABSENT: None
STAFF PRESENT: Richard L. Caywood, County Administrator; Rebecca
Owens, Deputy County Administrator; Doug Blount,
Assistant County Administrator; Peter S. Lubeck, County
Attorney; Amy Whittaker, Public Information Officer and
Deborah C. Jacks, Chief Deputy Clerk to the Board
IN RE: NEW BUSINESS
1. Resolution approving a Comprehensive Agreement between the
County and G&H Contracting, Inc. regarding construction
services for the Bonsack fire station (Peter S. Lubeck, County
Attorney; George Assaid, Capital Projects Administrator)
Mr. Lubeck outlined the request for resolution and Mr. Assaid outlined the
project itself as it relates to the contract.
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Supervisor Mahoney asked if the County has someone already in line to
perform the third-party inspections with Mr. Assaid responding in the affirmation.
Supervisor Radford asked with regard to solar if staff had done a cost
benefit analysis with Mr. Assaid explaining we have that information. Based on a solar
contractor that provided a proposal to G & H. They have stated how many kilowatts it
will take to run the facility. Supervisor Radford then ask it will be a net zero structure
with Mr. Assaid responding probably not; it will be a 24/7 facility. Supervisor Radford
then asked if the general, commercial washer/dryer and ventilation is included in the
budget. Mr. Assaid responded in the affirmative. Supervisor Radford then asked it the
warranty is still just a year with Mr. Assaid responding in the affirmative.
Supervisor Peters asked if we are still building to a LED standard with Mr.
Assaid responding in the negative.
Supervisor North thanked all involved in this process. There was no
further discussion.
RESOLUTION 101023-1 APPROVING A COMPREHENSIVE
AGREEMENT BETWEEN THE COUNTY AND G&H
CONTRACTING, INC. REGARDING CONSTRUCTION
SERVICES FOR THE BONSACK FIRE STATION
WHEREAS, at the County Administrator’s direction, a request for proposals
pursuant to the Public-Private Education Facilities and Infrastructure Act (PPEA) was
issued for the construction of a new County fire station which will be located at 1465
Mexico Way, NE in the City of Roanoke, which fire station shall be known as the
Bonsack Fire Station; and
WHEREAS, following the receipt of proposals, the Board, on October 20, 2022,
held a public hearing to receive citizen comments on such proposals, as required by the
County’s adopted PPEA Guidelines; and
WHEREAS, following the process of competitive negotiation, County purchasing
staff selected G&H Contracting Inc. (G&H) as the party with whom to pursue the design
and construction of the Bonsack Fire Station; and
WHEREAS, on February 28, 2023, the Board approved an interim agreement
with G&H for pre-construction services, which included, among other services, site plan
design, site permitting review and approvals, and building design development for the
Fire Station; and
WHEREAS, G&H has concluded such pre-construction services and County staff
and G&H have negotiated a comprehensive agreement for construction of the Fire
Station; and
WHEREAS, pursuant to the County’s PPEA Guidelines, the Board of Supervisors
must approve any interim or comprehensive agreement entered into pursuant to the
PPEA between the County and a private entity; and
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WHEREAS, it is proposed that the County now enter into a comprehensive
agreement with G&H Contracting, Inc., for the construction of the Bonsack Fire Station.
NOW, THEREFORE, BE IT RESOVLED by the Board of Supervisors of
Roanoke County, that
1. The County Administrator, Deputy County Administrator, or Assistant County
Administrator is authorized to execute the proposed comprehensive
agreement with G&H Contracting, Inc., for construction services for the
Bonsack Fire Station, which shall be approved as to form by the County
Attorney.
2. This resolution shall be effective upon its adoption.
On motion of Supervisor North to adopt the resolution, seconded by Supervisor
Peters and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. Ordinance approving a permanent easement to the City of
Roanoke on property owned by the Roanoke County Board of
Supervisors (Roanoke County Tax Map Number 060.11-04-17.00-
0000) for the purpose of constructing and maintaining the City of
Roanoke’s Glade Creek Stream Restoration Project (Lindsay
Webb, Parks Planning and Development Manager)
Ms. Webb outlined the request for ordinance. There was no discussion.
Supervisor Peters’ motion to approve the first reading and set the second
reading and public hearing for November 15, 2023, was seconded by Supervisor
Radford and approved by the following vote:
AYES: Supervisors Peters, Mahoney, North, Radford Hooker
NAYS: None
IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. Ordinance approving and authorizing the execution of cable
television franchise agreement by and between the County of
Roanoke and Shenandoah Cable Television LLC (Peter S. Lubeck,
County Attorney)
Mr. Lubeck outlined the request for ordinance. He added they will be
broadcasting the Board meetings and is provided $5,000 to RVTV.
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Supervisor North asked if there was going to be any more digging in
Roanoke County to provide this service with Mr. Lubeck responding in the negative.
There was no further discussion.
Chairman Hooker opened and closed the public hearing with no citizens to
speak on this agenda item.
ORDINANCE 101023-2 APPROVING AND AUTHORIZING THE
EXECUTION OF A CABLE TELEVISION FRANCHISE AGREEMENT
BY AND BETWEEN THE COUNTY OF ROANOKE AND
SHENANDOAH CABLE TELEVISION, LLC,
WHEREAS, Shenandoah Cable Television, LLC, (“Shentel”) has requested a
non-exclusive cable television franchise in the County of Roanoke;
WHEREAS, such negotiations have been completed and a Cable Television
Franchise Agreement acceptable to the County of Roanoke, subject to approval by the
Roanoke County Board of Supervisors; and
WHEREAS, Shentel is prohibited by federal law from operating a cable television
system within any jurisdiction without a franchise agreement as defined by federal law;
and
WHEREAS, Shentel will remit taxes on its revenue to the Commonwealth
consistent with the requirements of the Communications Sales and Use Tax, and such
revenue is distributed to the County from the Commonwealth Department of Taxation;
and
WHEREAS, the first reading of this ordinance was held on September 26, 2023,
and the second reading and public hearing of this ordinance and the revised Cable
Television Franchise Ordinance was held on October 10, 2023, at which public hearing
citizens and parties in interest were afforded an opportunity to be heard on such
matters; and
WHEREAS, the Board of Supervisors previously passed Ordinance 102803-12,
on October 28, 2003, Providing for One or More Non-Exclusive Franchises to Construct,
Operate and Maintain One or More Cable Television Systems within the County of
Roanoke, and such Ordinance shall remain in effect with this cable franchise agreement
between Shentel and the County.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County as follows:
1. The Board of Supervisors hereby approves the terms of the Cable
Television Franchise Agreement by and between the County of Roanoke, Virginia and
Shenandoah Cable Television, LLC, as of November 1, 2023, attached hereto.
2. The County Administrator is authorized to execute, on behalf of the
County, a Cable Television Franchise Agreement by and between the County and
Shenandoah Cable Television, LLC, in a form substantially similar to the one attached
hereto, and in a form approved by the County Attorney. Such Agreement will provide
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for a term of ten years, from November 1, 2023 through October 31, 2033, courtesy
basic cable service for government and school buildings, and such other terms and
conditions as are deemed to be in the best interests of the County of Roanoke.
3. The County Administrator is further authorized to take such further actions
and execute such additional documents as may be necessary to implement and
administer such Cable Television Franchise Agreement.
4. This ordinance shall be in full force and effect from its passage.
On motion of Supervisor North to adopt the ordinance, seconded by Supervisor
Radford and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
IN RE: CONSENT AGENDA
RESOLUTION 101023-3 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM G - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for October
10, 2023, designated as Item G - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 4 inclusive, as follows:
1. Approval of minutes – August 8, 2023; August 22, 2023
2. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Billy Fadorick, Application Services Manager, upon his
retirement after twenty-six (26) years of service
3. Designation of voting delegate to the Virginia Association of Counties (VACo)
Conference to be held November 12-14, 2023
4. Ordinance approving a permanent easement to the City of Salem for the
erection of a public bus shelter located at 305 East Main Street, Salem,
Virginia (the Roanoke County Courthouse property) (Second Reading)
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Mahoney and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
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RESOLUTION 101023-3.a EXPRESSING THE APPRECIATION
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
TO BILLY FADORICK, APPLICATION SERVICES MANAGER,
AFTER TWENTY-SIX (26) YEARS OF SERVICE
WHEREAS, Billy Fadorick was employed by Roanoke County on September 22,
1997; and
WHEREAS, Mr. Fadorick retired on September 1, 2023, after twenty-six (26)
years of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mr. Fadorick, has served as a Programmer/Analyst, System Analyst,
Business Systems Analyst III and Application Services Manager throughout his
employment with the Roanoke County Communications and Information Technology
Department; and
WHEREAS, throughout Mr. Fadorick’s tenure with Roanoke County, he played a
critical role ensuring that the County computer systems would function properly at the
change of the Century in January 2000. This success of this project required research,
programming, and verification on all of the County mainframe systems. During the
transition from the South View Public Safety Center to the new center, Billy led the team
in the transition from the old Computer Aided Dispatch system to the system that is still
in use today. He implemented the new cashiering system for Treasurer’s Office and
the new online automated jury system for the Sheriff’s Office. As the leader of the
Information Technology Public Safety Applications Team, he implemented new jail
management system, wrote and maintained the software used for the Police Property
Room system, and the roll out of the Mobile Data Terminals for County Public Safety
Agencies.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to BILLY FADORICK for twenty-six (26) years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
Mahoney and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
A-101023-3.b
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ORDINANCE 101023-3.c APPROVING A PERMANENT
EASEMENT TO THE CITY OF SALEM FOR THE ERECTION OF
A PUBLIC BUS SHELTER LOCATED AT 305 EAST MAIN
STREET, SALEM, VIRGINIA (THE ROANOKE COUNTY
COURTHOUSE PROPERTY)
WHEREAS, the Board of Supervisors owns property at 305 East Main Street, in
Salem, Virginia (the Roanoke County Courthouse property) identified as City of Salem
Tax Map Number 106-12-1; and
WHEREAS, as part of a City of Salem downtown streetscape renovation project,
the City of Salem has requested a permanent easement from the Board of Supervisors
for the erection of a new public bus shelter located at the northwest corner of the
Roanoke County Courthouse Property; and
WHEREAS, a public bus shelter at the Roanoke County Courthouse Property
benefits the citizens of Roanoke County who may need to access the Roanoke County
Courthouse by bus transportation; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and disposition of real estate be authorized only by ordinance; and
WHEREAS, a first reading of this ordinance was held on September 12, 2023
and the second reading was held on October 10, 2023; and
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provision of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus and
is hereby made available for conveyance to the City of Salem for a new public bus
shelter.
2. That conveyance to the City of Salem of an easement for a public bus
shelter as shown and described as “NEW 10’ BUS SHELTER EASEMENT (400 Sq.
Ft.)” on the plat entitled “EXHIBIT PLAT FOR THE CITY OF SALEM SHOWING NEW
10’ BUS SHELTER EASEMENT TO BE ACQUIRED FROM ROANOKE COUNTY
BOARD OF SUPERVISORS BEING SITUATED AT 305 EAST MAIN STREET CITY OF
SALEM, VIRGINIA” prepared by Mattern & Craig Engineers Surveyors, dated May 11,
2022, a copy of which is attached hereto as Exhibit A, is hereby authorized and
approved.
3. That the County accepts and appropriates the payment of $1.00 as fair
market value compensation for this public bus shelter easement.
4. That the County Administrator, Deputy County Administrator, or the
Assistant County Administrator, is hereby authorized to execute such documents
(including the Deed of Easement) and take such further actions as may be necessary to
accomplish this conveyance, all of which shall be on a form approved by the County
Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
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On motion of Supervisor Hooker to adopt the ordinance, seconded by Supervisor
North and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
IN RE: REPORTS
Supervisor Radford moved to receive and file the following reports. The
motion was seconded by Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Peters, Mahoney, North, Radford, Hooker
NAYS: None
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Peters this has been a long journey for the fire station. As you
know, back in the day, he thinks Roanoke County entered into a deal that was not to our
benefit to build Station 12 and we got evicted and he felt that was a disserve to our
citizens. He knows this has been a big ordeal to get this done. He thanked Chief
Griffith for helping us get to this point; there has been a lot of time and energy put into
this. Thanks to George Assaid and Richard Caywood as well as anyone who had a
hand in this. This is something that will be a great benefit to our citizens in the Bonsack
area. It will also, as he is more familiar with the Vinton station, take a lot of stress off
the other stations that are having to now run to that area. It has extended the whole
time; that is not a good thing. We have kind of set the precedence of Roanoke having
people on a scene within a certain period of time. We have fallen from that a little bit
over om the Bonsack area. He is, as you know, not a fan of putting it in the city; still not
a big fan, but at the end of the day, the response to our citizens is more important than
the ground it sits on. Again, Kudos to everybody who helped with the Wells Fargo
announce two weeks ago. He is still getting people talking about that daily. He thinks it
was a great win for Roanoke County. This past weekend, we have had our Vinton Fall
Festival. What a great turnout it was. He thanked the Executive Director of the Vinton
Chamber and the assistant who worked tirelessly to make that a huge success for that
day. He does not know the number but can tell you that it was probably the largest
turnout that he has ever seen. Anyway, he knows those two ladies were worn out at the
end of the day. Lastly, he reminded citizens that early voting is going on both at the
Chestnut Street location in Vinton and also at the Brambleton Center, Monday-Friday, 8
until 4 p.m.
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Supervisor North asked staff to provide a report to the Board on the status
of the current agreement with our County and when that comes up for renewal. In light
of our schedule, he wants to make sure there is some buffer. He knows it was a five-
year agreement with options to review. Lastly, he is on the I81 committee, and we met
in Lexington and wants to share some of the slide for the citizens at home and here in
person today. Supervisor North provided a PowerPoint presentation, a copy of which is
on file in the office of the Clerk to the Board.
Supervisor Hooker today was a great day at Carillion at Tanglewood. It
was a great opening for the mental health department. There was quite the crowd
there; not sure she has seen a crowd like that at one of the ribbon cuttings before.
About 800 people weekly will be coming through at patients. When she talked to an
individual family with the project, he was estimating about a thousand (1,000) per week
and there are over 600 employees in that facility now. This is really just a great day for
Economic Development for this this corridor of Roanoke County; it is really exciting. It
isn’t just a great day for the patients that will be served at this location, but it is also a
great day for all of the secondary restaurants and people who want to be in this area
and living in this corridor. So, it was pure please to be able to be there. Lastly, she was
at a Mason Cove Covic League Forum, which had a great turnout from our community.
Mr. Peters was there also and there was a lot of good information that was shared with
the citizens.
IN RE: ADJOURNMENT
Chairman Hooker adjourned the meeting at 3:41 p.m.
Submitted by: Approved by:
________________________ ___________________________________
Deborah C. Jacks Martha B. Hooker
Chief Deputy Clerk to the Board Chairman
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