HomeMy WebLinkAbout2/9/1999 - Regular
February 9, 1999
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Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
February 9, 1999
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday, and the first
regularly scheduled meeting of the month of February, 1999.
NRE:
CALL TO ORDER
Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Fenton F. "Spike" Harrison, Joseph McNamara,
H. Odell "Fuzzy" Minnix
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Joseph Obenshain,
Senior Assistant County Attorney; Brenda J. Holton, Deputy
Clerk; John M. Chambliss, Assistant County Administrator;
Don C. Myers, Assistant County Administrator; Anne Marie
Green, Director, Community Relations
INRE:
OPENING CEREMONIES
The invocation was given by Reverend Brent Sandy, Grace Brethren Church.
The Pledge of Allegiance was recited by all present.
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IN RE:
REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Supervisor Nickens added item 3 to New Business: motion to reconsider
rezoning request and special use permit request of Randall Wayne Brown. There was no
objection and the item was added.
Mr. Hodge added item F.3: first reading of ordinance approving the exercise
of an option to purchase agreement with Salem Office Supply, Inc.
Mr. Obenshain added three items to the Executive Session pursuant to the
Code of Virginia, Section 2.1-344 A (7) to discuss a legal matter requiring the provision of
legal advice by the County Attorney and briefings by staff, namely, negotiation of an
agreement with the Town of Vinton.; Section 2.1-344 A (5) to discuss the location of a
prospective business or industry in the county; and Section 2.1-344 a (3) to discuss the
disposition of the county's interest in certain publicly held real estate.
IN RE: BRIEFINGS
1... Annual Report of the Roanoke Valley Economic Development
Partnership. (Beth Doughty. Executive Director)
Ms. Doughty advised that the Partnership replied to 857 inquiries about the
Roanoke Valley, and that of the 34 prospects who visited the Roanoke Valley, 27
considered Roanoke County, and looked at 36 different properties. The Partnership
assisted with 6 expansions and relocations to help create approximate 250 direct jobs in
Roanoke County. The Partnership also assisted the County with marketing materials for
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Valley Gateway, Valley Gateway shell building, and coordinated the marketing feasibility
study for the McDonald Farm property. As Director of the Partnership, she chaired the
Strategic Planning Subcommittee of the Fifth Planning District Regional Alliance, and the
strategic plan they wrote received more than $400,000 funding from the Regional
Competitiveness Act. Distribution of those funds included a grant to Roanoke County for
the Blue Ridge Parkway Interpretation Center and another grant to the Roanoke Valley
Greenway Project.
2. Year-end Report on Virginia's Explore Park. (Roger F. Ellmore.
Executive Director)
Mr. Ellmore made a slide presentation and advised that Explore had a very
successful 1998 season with the general attendance being over 90,000. The paid
attendance increased 38% to 49,393, and the on-site educational programs served 15,133
students, an increase of 24%. The Brugh Tavern served over 32,000; and school systems
from 22 counties and cities participated in the educational programs. He also described
the coming attractions and programs.
IN RE:
NEW BUSINESS
1... Request to adopt 1999 Priorities established by the Board of
Supervisors. (Elmer C. Hodge. County Administrator)
A-020999-1
Mr. Hodge advised that on January 23 and 24, 1999, the Board and key staff
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held a retreat to review issues and set priorities for the upcoming year. He asked for
Board approval of the 1999 priorities.
Supervisor Nickens offered a number of suggested changes, and there was
Board consensus to make these revisions to the list. Supervisor Nickens suggested that
Item 2.E be revised from "Review staff salaries and benefits for competitiveness and to
eliminate staffing problems; to "Review staff salaries and benefits for competitiveness with
a focus on impacting employee positions with annualized vacancy rates above 10%."
There was no Board consensus to make this change, and Mr. Hodge offered to work with
Supervisor Nickens on revising this item.
Supervisor Nickens moved to adopt the 1999 priorities as revised with the
deletion of Item 2.E which will be brought back for more specificity. The motion carried by
the following recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS:
None
PRIORITIES ESTABLISHED FOR 1999
BY THE BOARD OF SUPERVISORS
1. Broaden the tax base
A Economic Development
(1) Begin infrastructure improvements at the Glen Mary Project and
identify at least one occupant.
(2) With the Town of Vinton, develop a plan for the utilization of
McDonald Farm beginning with rezoning, infrastructure
improvements, and marketing.
(3) Meet with Bedford County to determine possibilities for a joint
business park.
(4) Continue participation in Virginia's First Facility Authority to complete
economic development project in Pulaski.
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B. Tourism
(1) Initiate construction of the Blue Ridge Parkway Interpretive Center.
(2) Add at least one new major special event and/or expand the scope of
those already in place.
(3) Continue to promote and support expansion of Explore Park.
(4) Consider potential uses of Virginia Mountain Country.
2. Increase Employee Efficiency and Satisfaction
A Develop measurable objectives for departments through the budget process,
and for employees through the new performance evaluation system.
B. Conduct an Employee Opinion Survey.
C. Conduct a Citizen Survey.
D. Monitor projects currently under construction ensuring timely completion
within budget.
3. Cooperation
A Schools
(1) Meet regularly with School Board and staff to discuss issues
concerning funding and construction of school capital projects.
(2) Pursue joint opportunities with Parks and Recreation.
(3) Continue staff interaction and cooperation on operational issues,
such as payroll, finance, purchasing, MIS, etc.
B. Support regional efforts such as Project Impact and the stormwater master
plan and consider establishing a regional authority for stormwater
management.
C. Expand the customer base of the Spring Hollow water system.
D. Propose regionalization of municipal solid waste collection by the Roanoke
Valley Resource Authority, and creation of Regional authority for Stormwater
Management..
4. Quality of Life
A Support Parks and Recreation projects including Merriman Park, a lighted
soccer field in North County, and regional projects with other Roanoke
Valley governments.
B. Support greenways throughout the Roanoke Valley, and specifically the
Roanoke River Parkway section through Green Hill Park.
C. Community Plan
(1) Adopt zoning ordinance changes to implement Community Plan
recommendations such as cluster housing, and ridgetop protection.
D. Transportation corridors
(1) Promote a regional approach to support for 1-81 widening and the
proposed 1-73.
(2) Utilize the Special Use Permit process to determine the best zoning
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and use of corridor/transitional areas.
5. Public Safety
A Look for new methods to implement regional fire and rescue cooperative
efforts, especially in overlapping areas.
B. Increase efforts to recruit and retain fire and rescue volunteers.
C. Work with volunteers to identify fire and rescue stations with staffing
problems and assist volunteers when feasible and appropriate.
D. Continue to review methods for increasing fiscal support for emergency
services.
2. Request from School Board to approve an Early Retirement
Proposal for school employees. (Dr. Deanna Gordon. School
Superintendent)
Dr. Gordon advised that William Irwin, past Chairman of the School Board,
and Marion Roark, Chair of the School Board, were present to answer questions, and that
Finance Director Diane Hyatt was unable to attend the meeting because of illness. Dr.
Gordon reported that the Board and School Board have been studying this program since
February, 1997. Last year, the Board asked the School Board to have an actuarial study
done and the Mercer firm completed this on December 1, 1998. The School Board has
posted three open hearings on the changes. It is estimated that 25% of the school
employees may retire at age 55, and their benefits are the ones most significantly
impacted; however, it is felt that all employees would feel more secure with an IRS
approved trust plan. The present early retirement program has worked well but soon they
will not be able to afford it. The School Board has been looking for a model that would be
more convenient for employees to get their work expectations out of way in the first year;
that would afford security of trust; and maintain a high level of benefit to them. Five other
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school divisions have adopted models very much like one they are proposing. She asked
that the Board authorize the School Board to employ a firm that would actually develop the
plan with all the ordinances, formulas and policy language, with the intention of instituting
the plan by January 1, 2000.
Dr. Gordon and Mr. Irvin responded to questions from the supervisors
regarding pending legislation in the General Assembly which could affect any early
retirement proposal. It was the consensus of the Board that action should be delayed until
after the General Assembly has completed their work. Supervisor Nickens suggested that
a work session be scheduled to gain additional information and to further refine the focus
of the proposal. Supervisor Harrison advised that he would not be voting for the final plan
because he could be eligible for the plan if it is postponed for a year. There was Board
consensus to schedule a work session at the March 9, 1999 Board meeting with the
School Board.
3. Reconsideration of second reading of ordinance to rezone 11.93
acres from AG-3 to AR and to obtain a Special Use Permit to
allow a 9-hole golf course to be located at the 2600 block of
Rutrouah Road in the Vinton Magisterial District UDon the
petition of Randall Wayne Brown.
A-020999-2
Supervisor Nickens advised that at the January 26, 1999 meeting the Board
voted unanimously to deny the petition of Mr. Brown to allow a golf course. He advised
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that he met with the petitioner and a community meeting was held with about 35 attendees,
and there was total acceptance within that community for this project. Chairman Johnson
moved that this motion was valid since Supervisor Nickens voted on the prevailing side of
the vote and that the reconsideration is in order.
Supervisor Nickens moved to reconsider the rezoning request and special
use permit of Randall Wayne Brown at the March 23, 1999 meeting. The motion carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
Supervisor Nickens asked Mr. Hodge and staff proceed with the legal notices
for the public hearing on March 23, 1999.
INRE:
FIRST READING OF ORDINANCES
1... Ordinance declaring a 5.111 acre portion of a lot fronting on
Merriman Road and a 0.16 acre Dortion of a lot oDDosite the
intersection of Starkey Road and Merriman Road in the Cave
Sprina Magisterial District to be surplus and accepting/reiectina
an offer for the exchange of same with portions of property
owned bv Charles R. Lemon & Anne L. Lemon and Curtis L.
Lemon and Dorothy D. Lemon. (Elmer C. Hodge. County
Administrator!
February 9,1999
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Mr. Hodge introduced Charles Lemon, owner of property, Palmer Bland,
Plastics One, Ron Martin, architect for Plastics One, Pete Haislip, Director of Parks &
Recreation, and Dr. Gordon. He advised that this transaction involves the exchange of
properties between Plastics One and the County to make their properties contiguous to
properties each already owns Although the School Board actually owns the property, it
cannot dispose of it. They must declare the property surplus and the Board must have a
first and second reading to dispose of it. The School Board acquired the property in 1992
for construction of a new south county high school on the Merriman property, but with the
understanding that if the School Board did not build a new high school, the property could
be used for recreational purposes. The County has already acquired property to provide
an access road to this property. He provided pictures of what the properties look like now
and how they would look after the exchange, and advised that the County can get a
$187,000 recreational access fund. This exchange will provide a park in South County
which has a serious shortage of playing fields. In response to Supervisor Nickens, Mr.
Obenshain advised that the School Board would declare the property surplus at their next
meeting and asked for approval of the first reading to move forward.
Mr. Hodge advised that on Attachment D, the agreement between the County
and School Board, the following change should be made: (1) first page, last paragraph,
change "grant" to "consider"; (2) first page, last paragraph, delete "or other physical needs
of the school system"; and (3) on Page 2, replace "that Roanoke County will make
available a similar location in Southwest Roanoke County on property owned by Roanoke
County or property owned by the School Board," with "if it becomes necessary to have a
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school bus lot, that the County Administrator and the School Superintendent will work
together to find the most suitable site."
Mr. Palmer Bland, Plastics One General Manager, Merriman Road, advised
that without this transfer of property, his company cannot expand and is limited to the
60,000 square feet that they currently occupy. They are looking to double the facility and
at that time, will add to their work force.
Director of Parks & Recreation Pete Haislip thanked Mr. Lemon and Mr.
Bland for their agreement to pay 50% of the costs of the drainage improvements to the
park when constructed. He advised that this additional property will tie 55 acres of
parkland together, and he reviewed the master plan for Merriman Park. Mr. Hodge
advised that Plastics One will pay $13,115 as the difference between the appraised values
of the exchanged properties, and these funds will be used to clean up the site.
Supervisor Minnix moved to approve the first reading with Mr. Hodge's
changes to Attachment D, and set the second reading and public hearing for February 23,
1999.
Supervisor Nickens made a substitute motion to approve the first reading and
replace page 1, last paragraph of Attachment 0, agreement with the School Board and the
County, with: "whereas, the School Board has substantially removed the likelihood of need
for subject property on Merriman Road for a school bus lot", and set the second reading
and public hearing for February 23, 1999. The motion was defeated by the following
recorded vote:
AYES:
Supervisors Harrison, Nickens
February 9,1999
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NAYS:
Supervisors McNamara, Minnix, Johnson
Supervisor Minnix moved to approve the first reading and set the second
reading and public hearing for February 23, 1999. The motion carried by the following
recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Johnson
NAYS:
Supervisor Nickens
2. Ordinance to vacate a 20-foot sanitarv sewer easement recorded
in Deed Book 20. Paae 89. Section 12. Carriaae Homes of
Canterbury Park and a portion of a 20-foot sanitary sewer
easement recorded in Book 15. Paae 110. Section 9. Kensington
of Canterbury Park. lot 18A. (Tax Map No. 86.01-10-18! and
located in Windsor Hills Maaisterial District. (Arnold Covey.
Community DeveloDment Director)
Mr. Covey advised that the petitioners, Boone, Boone and Loeb, Inc. and
Palm Hermitage Corporation, are the current owners of Lot 18A, Section 12, Carriage
Homes of Canterbury Park, and have requested that the Board vacate these easements
to allow construction of a proposed dwelling on Lot 18A. The County Utility Department
has determined that the vacation of these easements will not affect the operation and
maintenance or the existing sanitary sewer system. He asked that the first reading be
approved and set the second reading and public hearing for February 23, 1999. There
was no discussion.
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Supervisor McNamara moved to approve the first reading and set the second
reading and public hearing for February 23, 1999. The motion carried by the following
recorded vote:
AYES:
NAYS:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
None
3. First Reading of an ordinance approvin9 the exercise of an
option to purchase agreement with Salem Office sUDDly. Inc.. for
property located at 400 East Main Street. across from the
Roanoke Countv Courthouse. in Salem. Virainia. (John
Chambliss. Assistant Administrator)
Mr. Chambliss advised that at the January 12, 1999 meeting, the Board
authorized a $3,000 option fee to be applied to the purchase price for the Salem Office
Supply, Inc. property. This property is a lot approximately 17,754 square feet with a two
story building. Staff plans to acquire the property by May 1, 1999, renovate the space for
office and storage, and occupy the building in the summer of 1999. There are plans to
relocate the Court Service Unit and related grant functions offices in the new space, along
with part of the Sheriffs Office, storage for the Clerk of Circuit Court and space for future
expansion. The purchase price is $325,000 and renovations are expected to cost
$425,000, with an additional $20,000 for related fees and expenses. He suggested that
the $150,000 previously set aside for the jail expansion study be reappropriated to this
project, and advised that Sheriff Holt agreed to this. The balance of $620,000 is available
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in the Capital Fund Unappropriated Balance.
Supervisor Nickens asked for more details before the second reading
regarding what the renovations will cover, both inside and outside, including the roof.
Supervisor Johnson advised that he would not support approval of the first reading
because he thinks the building will be used primarily for storage, and it is too expensive.
Supervisor Nickens moved to approve the first reading and set the second
reading for February 23, 1999. The motion carried by the following recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens
NAYS:
Supervisor Johnson
INRE:
SECOND READING OF ORDINANCES
1... Second reading of ordinance authorizina the acauisition of real
estate for the Carvin Creek Hazard Mitigation Proiect to reduce
the number of structures in the Carvin Creek Floodplain.
(George SimDson. Assistant Director of Community
DeveloDment)
0-020999-3
Mr. Simpson advised that no changes have been made since the first reading
of the ordinance. There was no discussion and no citizens present to speak on this issue.
Supervisor Johnson moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
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NAYS: None
ORDINANCE 020999-3 AUTHORIZING THE ACQUISITION OF REAL
ESTATE FOR THE CARVIN CREEK HAZARD MITIGATION PROJECT, TO
REDUCE THE NUMBER OF STRUCTURES IN THE CARVIN CREEK
FLOODPLAIN
WHEREAS, Roanoke County has been awarded a grant from the Federal
Emergency Management Agency (FEMA) to purchase flood-prone homes in the Sun
Valley/Palm Valley area of Roanoke County; and
WHEREAS, the purpose of the Carvin Creek Hazard Mitigation Grant (the
Grant)is to reduce the number of structures located in the floodplain and subject to
flooding damages; and,
WHEREAS, the Board of Supervisors of Roanoke County accepted this
Grant on December 15, 1998, and approved the Carvin Creek Hazard Mitigation Project
(the Project); and,
WHEREAS, the real estate to be acquired is located in the Carvin Creek
floodplain; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition of real estate be accomplished by ordinance; the first reading of this ordinance
was held on January 26, 1999, and the second reading was held on February 9, 1999.
NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the acquisition of real estate is hereby authorized, referenced by
tax map number, from the following property owners, their successors or assigns:
TAX MAP NO. PROPERTY ADDRESS AND OWNER
38.07-2-30,31 30 Verndale Drive Minnie E. Reynolds Life Est.
38.07-2-32 54 Verndale Drive Cathy Diane Lambert
38.07-2-33,34 102 Verndale Drive Sidney C. & Judy H. Shelton
38.07-2-35 114 Verndale Drive Fred B. Jennings
38.07-2-36 122 Verndale Drive Jeffrey K. & Linda Noell
38.07-2-37 130 Verndale Drive Robert A. & Frances E. Vessey
38.11-1-30 43 Orlando Avenue Anthony Q. Logan
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38.11-1-31,32 63 Orlando Avenue Sharon G. Doyle
38.11-1-33 71 Orlando Avenue Dale L. Louderback
38.11-1-53 5352 Palm Valley Rd. Richard C. Moore
38.11-1-54 5346 Palm Valley Rd. Daniel R. & Kathy O. Otey
38.11-1-55 5340 Palm Valley Rd. Richard B. & Joyce H. Spencer
38.11-1-56 5336 Palm Valley Rd. Vestia P. Jr. & Patricia Black
2. That the consideration for each property acquisition shall not exceed
a value to be determined by an independent fair market value appraisal; and
3. That the consideration for each real estate acquisition shall be paid
from the Carvin Creek Hazard Mitigation Project Grant funds; not to exceed and subject
to the amount of funds available; and
4. That in order to accomplish the provisions of this Grant and ordinance,
the Board hereby adopts by reference the "Carvin Creek Acquisition Policy," which
establishes the procedures and requirements by which acquisition of all real estate shall
be accomplished. The Board may amend this policy from time to time by resolution; and
5. That the Board hereby appropriates the sum of $516,075.00, the
federal share of this Grant, and the sum of $37,500.00, the state share of this Grant, to
implement this Project. Funds for the County share of this Grant, and administrative costs,
are available and appropriated in the Drainage Account.
6. That the County Administrator, or any Assistant County Administrator,
is hereby authorized to execute such documents and take such actions as may be
necessary to accomplish these acquisitions, all of which shall be on form approved by the
County Attorney.
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
2. Second readina of ordinance to vacate. quitclaim and release the
maior Dortion of a 15' sanita'Y sewer easements across Droperty
of Cave Sprina BaDtist Church located in the Windsor Hills
Maaisterial District. {Arnold Covev. Director of Community
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DeveloDment)
0-020999-4
Mr. Covey advised that no changes have been made since the first reading
of the ordinance. There was no discussion and no citizens present to speak on this issue.
Supervisor Minnix moved to adopt the ordinance. The motion carried by the
following recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS:
None
ORDINANCE 020999-4 TO VACATE, QUIT-CLAIM AND RELEASE THE
MAJOR PORTION OF A 15' SANITARY SEWER EASEMENT ACROSS
PROPERTY OF CAVE SPRING BAPTIST CHURCH LOCATED IN THE
WINDSOR HILLS MAGISTERIAL DISTRICT
WHEREAS, by deed dated April 1 , 1987, and recorded in the Clerk's Office
of the Circuit Court of Roanoke County, Virginia, in Deed Book 1261, page 1294, Cave
Spring Baptist Church conveyed to the Board of Supervisors of Roanoke County a fifteen-
foot (15') sanitary sewer easement extending in a westerly direction from Brambleton
Avenue through the Church property acquired in deed dated March 17, 1980, and
recorded in the aforesaid Clerk's Office in Deed Book 1142, page 10, and designated on
the Roanoke County Land Records as Tax Map No. 86.12-3-2; and,
WHEREAS, the petitioner, Cave Spring Baptist Church, remains the owner
of the land over which the above-described easement is located and has requested that
the Board of Supervisors vacate, quit-claim and release the major portion of the 15'
sanitary sewer easement, since the line serves only the Church property and is not
required to provide service to other properties now or in the future;
WHEREAS, the affected County departments concur in the petitioner's
request.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke
County Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on January 26, 1999; and a second
reading was held on February 9, 1999; and,
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2. That pursuant to the provisions of Section 16.01 of the Charter of
Roanoke County, the subject real estate (portion of sanitary sewer easement) is hereby
declared to be surplus and the nature of the interest in real estate renders it unavailable
for other public uses; and,
3. That, subject to the following conditions, the major portion of the 15'
sanitary sewer easement across property of Cave Spring Baptist Church located on
Brambleton Avenue (Route #221) in the Windsor Hills Magisterial District of Roanoke
County, cross-hatched and extending from Point A to Point B on the 'Plat Showing Portion
of Existing 15' Sanitary Sewer Easement To Be Vacated Across Tax Parcel 86.12-3-2',
dated November 30, 1998, prepared by Shanks Associates, P.C., a copy of which is
attached hereto as Exhibit A, be, and hereby is, vacated; and,
4. That, as a condition to the adoption of this ordinance, Cave Spring
Baptist Church shall be responsible for all costs and expenses associated herewith,
including but not limited to, surveys, publication, and recordation of documents; and,
5. That the County Administrator is hereby authorized to execute such
documents and take such actions as may be necessary to accomplish this vacation, quit-
claim and release, all of which shall be on form approved by the County Attorney.
On motion of Supervisor Minnix to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
INRE:
APPOINTMENTS
1... Task Force for Senior and Physicallv Challenaed Citizens
Supervisor Nickens suggested that if other members are unable to make
nominations, he would like the opportunity to do so. Supervisor Minnix advised that he
would like to discuss this later with Supervisor Nickens.
INRE:
CONSENT AGENDA
R-020999-5: R-029099-5.a
Supervisor Johnson moved to adopt the Consent Resolution. The motion
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carried by me tOIlOWlng recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS:
None
RESOLUTION 020999-5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the certain section of the agenda of the Board of Supervisors for
February 9, 1999 designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
1. Approval of Minutes - December 15, 1998, January 12, 1999.
2. Acceptance of Longridge Drive and Longridge Circle into the Virginia
Department of Transportation Secondary System.
3. Donation of sanitary sewer easements on Lots 4, 5, 6, and 7 in
Nottingham Park Subdivision to the Board of Supervisors.
4. Request to authorize ordering of police vehicles under the current
state contract for delivery after July 1, 1999.
5. Donation of a storm drainage easement on property owned by Nora
M. Evers to the Board of Supervisors.
6. Acceptance of water and sanitary sewer facilities serving The Groves,
Section 4.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and
carried by the following recorded vote:
AYES: Supervisors McNamara Minnix, Harrison, Nickens, Johnson
NAYS: None
February 9, 1999
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RESOLUTION 020999-5.a REQUESTING ACCEPTANCE OF
LONGRIDGE DRIVE AND LONGRIDGE CIRCLE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Additions Form SR-5(A),
fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office
of the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the requirements established by
the Subdivision Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board of Supervisors of
Roanoke County, Virginia, requests the Virginia Department of Transportation to add the
streets described on the attached Additions Form SR-5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision
Street Requirements, and
BE IT FURTHER RESOLVED, that this Board of Supervisors of Roanoke
County, Virginia, guarantees a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, orders that a certified copy of this resolution be forwarded to the Resident
Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By:
Seconded By:
Yeas:
Nays:
Supervisor Johnson
None Required
Supervisors McNamara. Minnix Harrison. Nickens. Johnson
None
INRE:
REQUESTS FOR WORK SESSIONS
There was Board consensus to schedule the following work sessions for the
March 9, 1999 meeting: (1) with School Board on early retirement proposal and (2)
concerning Virginia Department of Transportation widening of Interstate 81.
INRE:
REQUESTS FOR PUBLIC HEARINGS
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1. . Kequest Tor Dubhc hear1ngs on Februaty 23. 1999 to (a} tiel lhe
real estate. machinety and tools and personal property tax rates:
(b) effective tax rate increase due to reassessments: and (c}
upcoming FY 1999-2000 budget. (Brent Robertson. Budaet
Manaaer\
There was Board consensus to set the public hearings for February 23, 1999.
IN RE:
CITIZENS' COMMENTS AND COMMUNICATIONS
Randy Grisso, 4559 Mountain Heights Drive, advised that the well has failed
on the property that he purchased a year ago; that County water has been obtained but
at a cost above what the original participants paid, and he asked for an extension of the
finance period. Gary Robertson responded. Chairman Johnson asked Mr. Hodge to try
and resolve this matter.
INRE:
REPORTS
Supervisor Johnson moved to receive and file the following reports. The
motion carried by a unanimous voice vote.
1... General Fund UnapproDriated Balance
2. CaDital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
February 9,1999
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5. Report on amendments to the Procurement Ordinance
§. Statement of Treasurer's Accountability per investments and
portfolio policv as of January 31.1999.
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Minnix: (1) He asked Mr. Obenshain to arrange a time for Mr.
Mahoney, Arnold Covey and himself to meet with a citizen about the title to property that
the citizen believes is being erroneously claimed by the County. (2) He asked Terry
Harrington if he had checked on the maintenance vehicle parked on Poplar and Martinell.
Mr. Harrington responded that the enforcement letters had gone out.
Supervisor Harrison: (1) He advised that he took an informal tour of the
additions and bunkrooms at the Fort Lewis Fire & Rescue building and asked for an
update on whether the project is completed. Supervisor Johnson advised that he had
reviewed the renovations in his district and asked that the report on the bunkroom
additions also show the retainage figures. (2) He advised of his concern about R&L
Carriers and that Mr. Hodge sent a memorandum to the Board members about the
problems with the intersection of Daughterty Road and Route 11/460. He reminded the
Board members that this is an important issue.
SUDervisor McNamara: (1) He advised that on February 18, 1999, at 7:00
p.m., the Interstate 73 Regional Network is holding a meeting at Cave Spring Junior High
School.
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February 9, 1999
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Su~..r vh:iur JOh1l501l: (I) He advised that he has been receiving and
responding to letters from Boy Scouts working on merit badges concerning 1-73 and that
they express their opinions honestly; and he feels that all citizens should be kept informed
of all public meetings.
IN RE:
EXECUTIVE SESSION
At 5:25 p.m., Supervisor Johnson moved to go into Executive Session with
the members of the School Board pursuant to the Code of Virginia Section 2.1-344 A. (7)
pending litigation, Akers Claim and Cave Spring Citizens Group suit; 2.1-344A (3)
discussion of the acquisition of real estate for public purposes, Woods End proposed
school site; Section 2.1-344 A (7) to discuss a legal matter requiring the provision of legal
advice by the County Attorney and briefings by staff, namely, negotiation of an agreement
with the Town of Vinton; Section 2.1-344 A (5) to discuss the location of a prospective
business or industry in the County; Section 2.1-344 A (3) to discuss the disposition of the
County's interest in certain publicly held real estate. The motion carried by the following
recorded vote:
AYES:
NAYS:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
None
Chairman Johnson advised that no action is anticipated from the Executive
Session.
Supervisor Minnix left at 5:30 p.m.
February 9, 1999
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IN RE:
CERTIFICATION RESOLUTION
R-020999-6
At 6:40 p.m., Supervisor Johnson moved to return to open session; that the
Executive Session was held from 5:30 p.rn. until 6:40 p.m.; that the School Board members
left the session at 6:25 p.m.; and adopt the Certification Resolution. The motion carried
by the following recorded vote:
AYES: Supervisors McNamara, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
RESOLUTION 020999-6 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the executive meeting to which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the executive meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and
carried by the following recorded vote:
AYES: Supervisors McNamara, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
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February 9,1999
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INRE:
ADJOURNMENI
At 6:41 p.m., Chairman Johnson adjourned the meeting.
Submitted by,
Approved by,
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Brenda J. Ho on, CMC
Deputy Clerk to the Board
ob L. John on
Chairman