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HomeMy WebLinkAbout2/9/1999 - Regular February 9, 1999 97 - Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 9, 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of February, 1999. NRE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Joseph Obenshain, Senior Assistant County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations INRE: OPENING CEREMONIES The invocation was given by Reverend Brent Sandy, Grace Brethren Church. The Pledge of Allegiance was recited by all present. 98 February 9, 1999 IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Supervisor Nickens added item 3 to New Business: motion to reconsider rezoning request and special use permit request of Randall Wayne Brown. There was no objection and the item was added. Mr. Hodge added item F.3: first reading of ordinance approving the exercise of an option to purchase agreement with Salem Office Supply, Inc. Mr. Obenshain added three items to the Executive Session pursuant to the Code of Virginia, Section 2.1-344 A (7) to discuss a legal matter requiring the provision of legal advice by the County Attorney and briefings by staff, namely, negotiation of an agreement with the Town of Vinton.; Section 2.1-344 A (5) to discuss the location of a prospective business or industry in the county; and Section 2.1-344 a (3) to discuss the disposition of the county's interest in certain publicly held real estate. IN RE: BRIEFINGS 1... Annual Report of the Roanoke Valley Economic Development Partnership. (Beth Doughty. Executive Director) Ms. Doughty advised that the Partnership replied to 857 inquiries about the Roanoke Valley, and that of the 34 prospects who visited the Roanoke Valley, 27 considered Roanoke County, and looked at 36 different properties. The Partnership assisted with 6 expansions and relocations to help create approximate 250 direct jobs in Roanoke County. The Partnership also assisted the County with marketing materials for February 9, 1999 99 = Valley Gateway, Valley Gateway shell building, and coordinated the marketing feasibility study for the McDonald Farm property. As Director of the Partnership, she chaired the Strategic Planning Subcommittee of the Fifth Planning District Regional Alliance, and the strategic plan they wrote received more than $400,000 funding from the Regional Competitiveness Act. Distribution of those funds included a grant to Roanoke County for the Blue Ridge Parkway Interpretation Center and another grant to the Roanoke Valley Greenway Project. 2. Year-end Report on Virginia's Explore Park. (Roger F. Ellmore. Executive Director) Mr. Ellmore made a slide presentation and advised that Explore had a very successful 1998 season with the general attendance being over 90,000. The paid attendance increased 38% to 49,393, and the on-site educational programs served 15,133 students, an increase of 24%. The Brugh Tavern served over 32,000; and school systems from 22 counties and cities participated in the educational programs. He also described the coming attractions and programs. IN RE: NEW BUSINESS 1... Request to adopt 1999 Priorities established by the Board of Supervisors. (Elmer C. Hodge. County Administrator) A-020999-1 Mr. Hodge advised that on January 23 and 24, 1999, the Board and key staff 100 February 9, 1999 '== held a retreat to review issues and set priorities for the upcoming year. He asked for Board approval of the 1999 priorities. Supervisor Nickens offered a number of suggested changes, and there was Board consensus to make these revisions to the list. Supervisor Nickens suggested that Item 2.E be revised from "Review staff salaries and benefits for competitiveness and to eliminate staffing problems; to "Review staff salaries and benefits for competitiveness with a focus on impacting employee positions with annualized vacancy rates above 10%." There was no Board consensus to make this change, and Mr. Hodge offered to work with Supervisor Nickens on revising this item. Supervisor Nickens moved to adopt the 1999 priorities as revised with the deletion of Item 2.E which will be brought back for more specificity. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None PRIORITIES ESTABLISHED FOR 1999 BY THE BOARD OF SUPERVISORS 1. Broaden the tax base A Economic Development (1) Begin infrastructure improvements at the Glen Mary Project and identify at least one occupant. (2) With the Town of Vinton, develop a plan for the utilization of McDonald Farm beginning with rezoning, infrastructure improvements, and marketing. (3) Meet with Bedford County to determine possibilities for a joint business park. (4) Continue participation in Virginia's First Facility Authority to complete economic development project in Pulaski. ~. - February 9,1999 \at B. Tourism (1) Initiate construction of the Blue Ridge Parkway Interpretive Center. (2) Add at least one new major special event and/or expand the scope of those already in place. (3) Continue to promote and support expansion of Explore Park. (4) Consider potential uses of Virginia Mountain Country. 2. Increase Employee Efficiency and Satisfaction A Develop measurable objectives for departments through the budget process, and for employees through the new performance evaluation system. B. Conduct an Employee Opinion Survey. C. Conduct a Citizen Survey. D. Monitor projects currently under construction ensuring timely completion within budget. 3. Cooperation A Schools (1) Meet regularly with School Board and staff to discuss issues concerning funding and construction of school capital projects. (2) Pursue joint opportunities with Parks and Recreation. (3) Continue staff interaction and cooperation on operational issues, such as payroll, finance, purchasing, MIS, etc. B. Support regional efforts such as Project Impact and the stormwater master plan and consider establishing a regional authority for stormwater management. C. Expand the customer base of the Spring Hollow water system. D. Propose regionalization of municipal solid waste collection by the Roanoke Valley Resource Authority, and creation of Regional authority for Stormwater Management.. 4. Quality of Life A Support Parks and Recreation projects including Merriman Park, a lighted soccer field in North County, and regional projects with other Roanoke Valley governments. B. Support greenways throughout the Roanoke Valley, and specifically the Roanoke River Parkway section through Green Hill Park. C. Community Plan (1) Adopt zoning ordinance changes to implement Community Plan recommendations such as cluster housing, and ridgetop protection. D. Transportation corridors (1) Promote a regional approach to support for 1-81 widening and the proposed 1-73. (2) Utilize the Special Use Permit process to determine the best zoning 102 February 9,1999 ;-- and use of corridor/transitional areas. 5. Public Safety A Look for new methods to implement regional fire and rescue cooperative efforts, especially in overlapping areas. B. Increase efforts to recruit and retain fire and rescue volunteers. C. Work with volunteers to identify fire and rescue stations with staffing problems and assist volunteers when feasible and appropriate. D. Continue to review methods for increasing fiscal support for emergency services. 2. Request from School Board to approve an Early Retirement Proposal for school employees. (Dr. Deanna Gordon. School Superintendent) Dr. Gordon advised that William Irwin, past Chairman of the School Board, and Marion Roark, Chair of the School Board, were present to answer questions, and that Finance Director Diane Hyatt was unable to attend the meeting because of illness. Dr. Gordon reported that the Board and School Board have been studying this program since February, 1997. Last year, the Board asked the School Board to have an actuarial study done and the Mercer firm completed this on December 1, 1998. The School Board has posted three open hearings on the changes. It is estimated that 25% of the school employees may retire at age 55, and their benefits are the ones most significantly impacted; however, it is felt that all employees would feel more secure with an IRS approved trust plan. The present early retirement program has worked well but soon they will not be able to afford it. The School Board has been looking for a model that would be more convenient for employees to get their work expectations out of way in the first year; that would afford security of trust; and maintain a high level of benefit to them. Five other ~ February 9, 1999 103 = school divisions have adopted models very much like one they are proposing. She asked that the Board authorize the School Board to employ a firm that would actually develop the plan with all the ordinances, formulas and policy language, with the intention of instituting the plan by January 1, 2000. Dr. Gordon and Mr. Irvin responded to questions from the supervisors regarding pending legislation in the General Assembly which could affect any early retirement proposal. It was the consensus of the Board that action should be delayed until after the General Assembly has completed their work. Supervisor Nickens suggested that a work session be scheduled to gain additional information and to further refine the focus of the proposal. Supervisor Harrison advised that he would not be voting for the final plan because he could be eligible for the plan if it is postponed for a year. There was Board consensus to schedule a work session at the March 9, 1999 Board meeting with the School Board. 3. Reconsideration of second reading of ordinance to rezone 11.93 acres from AG-3 to AR and to obtain a Special Use Permit to allow a 9-hole golf course to be located at the 2600 block of Rutrouah Road in the Vinton Magisterial District UDon the petition of Randall Wayne Brown. A-020999-2 Supervisor Nickens advised that at the January 26, 1999 meeting the Board voted unanimously to deny the petition of Mr. Brown to allow a golf course. He advised 104 February 9, 1999 = that he met with the petitioner and a community meeting was held with about 35 attendees, and there was total acceptance within that community for this project. Chairman Johnson moved that this motion was valid since Supervisor Nickens voted on the prevailing side of the vote and that the reconsideration is in order. Supervisor Nickens moved to reconsider the rezoning request and special use permit of Randall Wayne Brown at the March 23, 1999 meeting. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None Supervisor Nickens asked Mr. Hodge and staff proceed with the legal notices for the public hearing on March 23, 1999. INRE: FIRST READING OF ORDINANCES 1... Ordinance declaring a 5.111 acre portion of a lot fronting on Merriman Road and a 0.16 acre Dortion of a lot oDDosite the intersection of Starkey Road and Merriman Road in the Cave Sprina Magisterial District to be surplus and accepting/reiectina an offer for the exchange of same with portions of property owned bv Charles R. Lemon & Anne L. Lemon and Curtis L. Lemon and Dorothy D. Lemon. (Elmer C. Hodge. County Administrator! February 9,1999 105 ==:¡ Mr. Hodge introduced Charles Lemon, owner of property, Palmer Bland, Plastics One, Ron Martin, architect for Plastics One, Pete Haislip, Director of Parks & Recreation, and Dr. Gordon. He advised that this transaction involves the exchange of properties between Plastics One and the County to make their properties contiguous to properties each already owns Although the School Board actually owns the property, it cannot dispose of it. They must declare the property surplus and the Board must have a first and second reading to dispose of it. The School Board acquired the property in 1992 for construction of a new south county high school on the Merriman property, but with the understanding that if the School Board did not build a new high school, the property could be used for recreational purposes. The County has already acquired property to provide an access road to this property. He provided pictures of what the properties look like now and how they would look after the exchange, and advised that the County can get a $187,000 recreational access fund. This exchange will provide a park in South County which has a serious shortage of playing fields. In response to Supervisor Nickens, Mr. Obenshain advised that the School Board would declare the property surplus at their next meeting and asked for approval of the first reading to move forward. Mr. Hodge advised that on Attachment D, the agreement between the County and School Board, the following change should be made: (1) first page, last paragraph, change "grant" to "consider"; (2) first page, last paragraph, delete "or other physical needs of the school system"; and (3) on Page 2, replace "that Roanoke County will make available a similar location in Southwest Roanoke County on property owned by Roanoke County or property owned by the School Board," with "if it becomes necessary to have a 106 February 9,1999 = school bus lot, that the County Administrator and the School Superintendent will work together to find the most suitable site." Mr. Palmer Bland, Plastics One General Manager, Merriman Road, advised that without this transfer of property, his company cannot expand and is limited to the 60,000 square feet that they currently occupy. They are looking to double the facility and at that time, will add to their work force. Director of Parks & Recreation Pete Haislip thanked Mr. Lemon and Mr. Bland for their agreement to pay 50% of the costs of the drainage improvements to the park when constructed. He advised that this additional property will tie 55 acres of parkland together, and he reviewed the master plan for Merriman Park. Mr. Hodge advised that Plastics One will pay $13,115 as the difference between the appraised values of the exchanged properties, and these funds will be used to clean up the site. Supervisor Minnix moved to approve the first reading with Mr. Hodge's changes to Attachment D, and set the second reading and public hearing for February 23, 1999. Supervisor Nickens made a substitute motion to approve the first reading and replace page 1, last paragraph of Attachment 0, agreement with the School Board and the County, with: "whereas, the School Board has substantially removed the likelihood of need for subject property on Merriman Road for a school bus lot", and set the second reading and public hearing for February 23, 1999. The motion was defeated by the following recorded vote: AYES: Supervisors Harrison, Nickens February 9,1999 107 ~ = NAYS: Supervisors McNamara, Minnix, Johnson Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for February 23, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Johnson NAYS: Supervisor Nickens 2. Ordinance to vacate a 20-foot sanitarv sewer easement recorded in Deed Book 20. Paae 89. Section 12. Carriaae Homes of Canterbury Park and a portion of a 20-foot sanitary sewer easement recorded in Book 15. Paae 110. Section 9. Kensington of Canterbury Park. lot 18A. (Tax Map No. 86.01-10-18! and located in Windsor Hills Maaisterial District. (Arnold Covey. Community DeveloDment Director) Mr. Covey advised that the petitioners, Boone, Boone and Loeb, Inc. and Palm Hermitage Corporation, are the current owners of Lot 18A, Section 12, Carriage Homes of Canterbury Park, and have requested that the Board vacate these easements to allow construction of a proposed dwelling on Lot 18A. The County Utility Department has determined that the vacation of these easements will not affect the operation and maintenance or the existing sanitary sewer system. He asked that the first reading be approved and set the second reading and public hearing for February 23, 1999. There was no discussion. 108 February 9,1999 = Supervisor McNamara moved to approve the first reading and set the second reading and public hearing for February 23, 1999. The motion carried by the following recorded vote: AYES: NAYS: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson None 3. First Reading of an ordinance approvin9 the exercise of an option to purchase agreement with Salem Office sUDDly. Inc.. for property located at 400 East Main Street. across from the Roanoke Countv Courthouse. in Salem. Virainia. (John Chambliss. Assistant Administrator) Mr. Chambliss advised that at the January 12, 1999 meeting, the Board authorized a $3,000 option fee to be applied to the purchase price for the Salem Office Supply, Inc. property. This property is a lot approximately 17,754 square feet with a two story building. Staff plans to acquire the property by May 1, 1999, renovate the space for office and storage, and occupy the building in the summer of 1999. There are plans to relocate the Court Service Unit and related grant functions offices in the new space, along with part of the Sheriffs Office, storage for the Clerk of Circuit Court and space for future expansion. The purchase price is $325,000 and renovations are expected to cost $425,000, with an additional $20,000 for related fees and expenses. He suggested that the $150,000 previously set aside for the jail expansion study be reappropriated to this project, and advised that Sheriff Holt agreed to this. The balance of $620,000 is available - E.e.brua'Y 9, 1999 lê9 = in the Capital Fund Unappropriated Balance. Supervisor Nickens asked for more details before the second reading regarding what the renovations will cover, both inside and outside, including the roof. Supervisor Johnson advised that he would not support approval of the first reading because he thinks the building will be used primarily for storage, and it is too expensive. Supervisor Nickens moved to approve the first reading and set the second reading for February 23, 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: Supervisor Johnson INRE: SECOND READING OF ORDINANCES 1... Second reading of ordinance authorizina the acauisition of real estate for the Carvin Creek Hazard Mitigation Proiect to reduce the number of structures in the Carvin Creek Floodplain. (George SimDson. Assistant Director of Community DeveloDment) 0-020999-3 Mr. Simpson advised that no changes have been made since the first reading of the ordinance. There was no discussion and no citizens present to speak on this issue. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson 110 February 9, 1999 - NAYS: None ORDINANCE 020999-3 AUTHORIZING THE ACQUISITION OF REAL ESTATE FOR THE CARVIN CREEK HAZARD MITIGATION PROJECT, TO REDUCE THE NUMBER OF STRUCTURES IN THE CARVIN CREEK FLOODPLAIN WHEREAS, Roanoke County has been awarded a grant from the Federal Emergency Management Agency (FEMA) to purchase flood-prone homes in the Sun Valley/Palm Valley area of Roanoke County; and WHEREAS, the purpose of the Carvin Creek Hazard Mitigation Grant (the Grant)is to reduce the number of structures located in the floodplain and subject to flooding damages; and, WHEREAS, the Board of Supervisors of Roanoke County accepted this Grant on December 15, 1998, and approved the Carvin Creek Hazard Mitigation Project (the Project); and, WHEREAS, the real estate to be acquired is located in the Carvin Creek floodplain; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on January 26, 1999, and the second reading was held on February 9, 1999. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of real estate is hereby authorized, referenced by tax map number, from the following property owners, their successors or assigns: TAX MAP NO. PROPERTY ADDRESS AND OWNER 38.07-2-30,31 30 Verndale Drive Minnie E. Reynolds Life Est. 38.07-2-32 54 Verndale Drive Cathy Diane Lambert 38.07-2-33,34 102 Verndale Drive Sidney C. & Judy H. Shelton 38.07-2-35 114 Verndale Drive Fred B. Jennings 38.07-2-36 122 Verndale Drive Jeffrey K. & Linda Noell 38.07-2-37 130 Verndale Drive Robert A. & Frances E. Vessey 38.11-1-30 43 Orlando Avenue Anthony Q. Logan --"-, February 9,1999 :w - 38.11-1-31,32 63 Orlando Avenue Sharon G. Doyle 38.11-1-33 71 Orlando Avenue Dale L. Louderback 38.11-1-53 5352 Palm Valley Rd. Richard C. Moore 38.11-1-54 5346 Palm Valley Rd. Daniel R. & Kathy O. Otey 38.11-1-55 5340 Palm Valley Rd. Richard B. & Joyce H. Spencer 38.11-1-56 5336 Palm Valley Rd. Vestia P. Jr. & Patricia Black 2. That the consideration for each property acquisition shall not exceed a value to be determined by an independent fair market value appraisal; and 3. That the consideration for each real estate acquisition shall be paid from the Carvin Creek Hazard Mitigation Project Grant funds; not to exceed and subject to the amount of funds available; and 4. That in order to accomplish the provisions of this Grant and ordinance, the Board hereby adopts by reference the "Carvin Creek Acquisition Policy," which establishes the procedures and requirements by which acquisition of all real estate shall be accomplished. The Board may amend this policy from time to time by resolution; and 5. That the Board hereby appropriates the sum of $516,075.00, the federal share of this Grant, and the sum of $37,500.00, the state share of this Grant, to implement this Project. Funds for the County share of this Grant, and administrative costs, are available and appropriated in the Drainage Account. 6. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Second readina of ordinance to vacate. quitclaim and release the maior Dortion of a 15' sanita'Y sewer easements across Droperty of Cave Sprina BaDtist Church located in the Windsor Hills Maaisterial District. {Arnold Covev. Director of Community 112 February 9, 1999 - DeveloDment) 0-020999-4 Mr. Covey advised that no changes have been made since the first reading of the ordinance. There was no discussion and no citizens present to speak on this issue. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 020999-4 TO VACATE, QUIT-CLAIM AND RELEASE THE MAJOR PORTION OF A 15' SANITARY SEWER EASEMENT ACROSS PROPERTY OF CAVE SPRING BAPTIST CHURCH LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by deed dated April 1 , 1987, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1261, page 1294, Cave Spring Baptist Church conveyed to the Board of Supervisors of Roanoke County a fifteen- foot (15') sanitary sewer easement extending in a westerly direction from Brambleton Avenue through the Church property acquired in deed dated March 17, 1980, and recorded in the aforesaid Clerk's Office in Deed Book 1142, page 10, and designated on the Roanoke County Land Records as Tax Map No. 86.12-3-2; and, WHEREAS, the petitioner, Cave Spring Baptist Church, remains the owner of the land over which the above-described easement is located and has requested that the Board of Supervisors vacate, quit-claim and release the major portion of the 15' sanitary sewer easement, since the line serves only the Church property and is not required to provide service to other properties now or in the future; WHEREAS, the affected County departments concur in the petitioner's request. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 26, 1999; and a second reading was held on February 9, 1999; and, -, February 9, 1999 113 - 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of sanitary sewer easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following conditions, the major portion of the 15' sanitary sewer easement across property of Cave Spring Baptist Church located on Brambleton Avenue (Route #221) in the Windsor Hills Magisterial District of Roanoke County, cross-hatched and extending from Point A to Point B on the 'Plat Showing Portion of Existing 15' Sanitary Sewer Easement To Be Vacated Across Tax Parcel 86.12-3-2', dated November 30, 1998, prepared by Shanks Associates, P.C., a copy of which is attached hereto as Exhibit A, be, and hereby is, vacated; and, 4. That, as a condition to the adoption of this ordinance, Cave Spring Baptist Church shall be responsible for all costs and expenses associated herewith, including but not limited to, surveys, publication, and recordation of documents; and, 5. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, quit- claim and release, all of which shall be on form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None INRE: APPOINTMENTS 1... Task Force for Senior and Physicallv Challenaed Citizens Supervisor Nickens suggested that if other members are unable to make nominations, he would like the opportunity to do so. Supervisor Minnix advised that he would like to discuss this later with Supervisor Nickens. INRE: CONSENT AGENDA R-020999-5: R-029099-5.a Supervisor Johnson moved to adopt the Consent Resolution. The motion 114 February 9, 1999 - carried by me tOIlOWlng recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 020999-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 9, 1999 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes - December 15, 1998, January 12, 1999. 2. Acceptance of Longridge Drive and Longridge Circle into the Virginia Department of Transportation Secondary System. 3. Donation of sanitary sewer easements on Lots 4, 5, 6, and 7 in Nottingham Park Subdivision to the Board of Supervisors. 4. Request to authorize ordering of police vehicles under the current state contract for delivery after July 1, 1999. 5. Donation of a storm drainage easement on property owned by Nora M. Evers to the Board of Supervisors. 6. Acceptance of water and sanitary sewer facilities serving The Groves, Section 4. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara Minnix, Harrison, Nickens, Johnson NAYS: None February 9, 1999 us - RESOLUTION 020999-5.a REQUESTING ACCEPTANCE OF LONGRIDGE DRIVE AND LONGRIDGE CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board of Supervisors of Roanoke County, Virginia, requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, that this Board of Supervisors of Roanoke County, Virginia, guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Supervisor Johnson None Required Supervisors McNamara. Minnix Harrison. Nickens. Johnson None INRE: REQUESTS FOR WORK SESSIONS There was Board consensus to schedule the following work sessions for the March 9, 1999 meeting: (1) with School Board on early retirement proposal and (2) concerning Virginia Department of Transportation widening of Interstate 81. INRE: REQUESTS FOR PUBLIC HEARINGS 116 February 9, 1999 - 1. . Kequest Tor Dubhc hear1ngs on Februaty 23. 1999 to (a} tiel lhe real estate. machinety and tools and personal property tax rates: (b) effective tax rate increase due to reassessments: and (c} upcoming FY 1999-2000 budget. (Brent Robertson. Budaet Manaaer\ There was Board consensus to set the public hearings for February 23, 1999. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Randy Grisso, 4559 Mountain Heights Drive, advised that the well has failed on the property that he purchased a year ago; that County water has been obtained but at a cost above what the original participants paid, and he asked for an extension of the finance period. Gary Robertson responded. Chairman Johnson asked Mr. Hodge to try and resolve this matter. INRE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1... General Fund UnapproDriated Balance 2. CaDital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve February 9,1999 U7 - 5. Report on amendments to the Procurement Ordinance §. Statement of Treasurer's Accountability per investments and portfolio policv as of January 31.1999. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: (1) He asked Mr. Obenshain to arrange a time for Mr. Mahoney, Arnold Covey and himself to meet with a citizen about the title to property that the citizen believes is being erroneously claimed by the County. (2) He asked Terry Harrington if he had checked on the maintenance vehicle parked on Poplar and Martinell. Mr. Harrington responded that the enforcement letters had gone out. Supervisor Harrison: (1) He advised that he took an informal tour of the additions and bunkrooms at the Fort Lewis Fire & Rescue building and asked for an update on whether the project is completed. Supervisor Johnson advised that he had reviewed the renovations in his district and asked that the report on the bunkroom additions also show the retainage figures. (2) He advised of his concern about R&L Carriers and that Mr. Hodge sent a memorandum to the Board members about the problems with the intersection of Daughterty Road and Route 11/460. He reminded the Board members that this is an important issue. SUDervisor McNamara: (1) He advised that on February 18, 1999, at 7:00 p.m., the Interstate 73 Regional Network is holding a meeting at Cave Spring Junior High School. 118 February 9, 1999 ~ Su~..r vh:iur JOh1l501l: (I) He advised that he has been receiving and responding to letters from Boy Scouts working on merit badges concerning 1-73 and that they express their opinions honestly; and he feels that all citizens should be kept informed of all public meetings. IN RE: EXECUTIVE SESSION At 5:25 p.m., Supervisor Johnson moved to go into Executive Session with the members of the School Board pursuant to the Code of Virginia Section 2.1-344 A. (7) pending litigation, Akers Claim and Cave Spring Citizens Group suit; 2.1-344A (3) discussion of the acquisition of real estate for public purposes, Woods End proposed school site; Section 2.1-344 A (7) to discuss a legal matter requiring the provision of legal advice by the County Attorney and briefings by staff, namely, negotiation of an agreement with the Town of Vinton; Section 2.1-344 A (5) to discuss the location of a prospective business or industry in the County; Section 2.1-344 A (3) to discuss the disposition of the County's interest in certain publicly held real estate. The motion carried by the following recorded vote: AYES: NAYS: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson None Chairman Johnson advised that no action is anticipated from the Executive Session. Supervisor Minnix left at 5:30 p.m. February 9, 1999 119 - IN RE: CERTIFICATION RESOLUTION R-020999-6 At 6:40 p.m., Supervisor Johnson moved to return to open session; that the Executive Session was held from 5:30 p.rn. until 6:40 p.m.; that the School Board members left the session at 6:25 p.m.; and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix RESOLUTION 020999-6 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix 120 February 9,1999 - INRE: ADJOURNMENI At 6:41 p.m., Chairman Johnson adjourned the meeting. Submitted by, Approved by, ~~~.~ Brenda J. Ho on, CMC Deputy Clerk to the Board ob L. John on Chairman