HomeMy WebLinkAbout4/13/1999 - Regular
April 13, 1999
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Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
April 13, 1999
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday, and the first
regularly scheduled meeting of the month of April, 1999.
N RE:
CALL TO ORDER
Chairman Johnson called the meeting to order at 3:01 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Fenton F. "Spike" Harrison, Joseph McNamara,
H. Odell "Fuzzy" Minnix
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodg~, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk; John M. Chambliss,
Assistant County Administrator; Don C. Myers, Assistant
County Administrator; Anne Marie Green, Director, Community
Relations
IN RE:
OPENING CEREMONIES
The invocation was given by John M. Chambliss, Jr., Assistant County
Administrator. The Pledge of Allegiance was recited by all present.
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April 13, 1999
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INRE:
REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Hodge asked to move Item 7, adoption of School Board Budget, to a work
session and advised that adoption of the School Board budget will be considered after the
work session is completed.
Mr. Mahoney added four Executive Session Items pursuant to the Code of
Virginia Section 2.1-344 A (7) legal matter - Akers claim; 2.1-344 A (5) prospective
business or industry; 2.1-344 A (3) acquisition of property for public purposes. Chairman
Johnson added 2.1-344 A (7) legal matter, Vineyard Park II; and Supervisor Nickens
added 2.1-344 A (7) legal matter, gainsharing agreement with Town of Vinton.
IN RE.
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Recoanition of Joe Saroi. Director of Human Resources. for
receivina the Human Resource Manager Award from the Mental
Health Association of Roanoke Val:ey.
Chairman Johnson presented a Certificate of Recognition to Mr. Sgroi.
Supervisor McNamara moved to adopt the Certificate of Recognition. The
motion carried by a unanimous voice vote.
2. Resolution of Conaratulations to Synchrony for receiving the
Virainia Chamber of Commerce Fantastic Fifty Award as one of
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April 13, 1999
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the fifty fastest arowing companies in Virginia.
R-041399-1
Chairman Johnson presented the resolution to Dr. Victor Iannello, President.
Supervisor Minnix moved to adopt the resolution. The motion carried by a
unanimous voice vote.
RESOLUTION 041399-1 OF CONGRATULATIONS TO SYNCHRONY FOR
RECEIVING THE VIRGINIA CHAMBER OF COMMERCE FANTASTIC
FIFTY AWARD AS ONE OF FIFTY FASTEST GROWING COMPANIES IN
VIRGINIA
WHEREAS, in 1993 Synchrony was formed by Dr. Victor Iannello from his
home with himself as his only employee, later merging with Ed McClure's manufacturing
of industrial controls and locating in an office on Bent Mountain Road with Roanoke
County public private partnership assistance; and
WHEREAS, Dr. Iannello worked closely with the Roanoke Regional Office
of Virginia's Center for Innovative Technology (CIT) to continue development of the digital
processor relative to magnetic bearing technology and won a series of government
research grants, working with the U. S. Air Force and NASA; and
WHEREAS, Synchrony has proceeded on two fronts to manufacture and
commercialize magnetic bearing systems for gas turbine engines and applying their
expertise in control systems to industrial systems by providing integrated automation
systems to manufacturers and energy producers, which are increasingly important in
global competitiveness; Synchrony has the distinction of being the only company in the
Roanoke and New River Valleys named to the 1999 list; and
WHEREAS, Synchrony has posted an average annual sales growth rate of
42% over the past several years and has grown from one to 14 full time employees since
1993, and was selected from an estimated 300 nominated companies in the
Commonwealth to receive the Fantastic Fifty Award, with Corrugated Container
Corporation as the only other County company to receive the award in previous years,
having done so twice; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its sincere congratulations to
SYNCHRONY for receiving the Fantastic Fifty Award for 1999, and
BE IT FURTHER RESOLVED, that the Board of Supervisors, on its own
behalf and on behalf of the current and future residents of the Roanoke Valley, extends
its gratitude and appreciation to SYNCHRONY for its innovation, research creativity,
engineering capacity, high tech developments and benefits to the greater region, and for
improving the quality of life of citizens in the Roanoke Valley and the Commonwealth of
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April 13, 1999
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Virginia.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
INRE:
BRIEFINGS
1. Briefino on the Year 2000 Celebration Events. (Pete Haislip.
Parks and Recreation Director)
Mr. Haislip reported that a committee had been established to develop a
program of special events to celebrate the Y2000. He emphasized that many of the events
will be regional in nature and other regular events will become Year 2000 events. He
offered a power point presentation of the various events and programs that are planned
to celebrate the Year 2000.
IN RE:
NEW BUSINESS
1. Request for approval of the Roanoke Regional Airport
Commission 1999-2000 budaet. (Diane Hyatt. Finance Director)
R-041399-2
Ms. Hyatt advised that the Airport Commission is required to submit their
budget to the Board of Supervisors and Roanoke City Council for approval before it can
be formally adopted by the Commission. The 1999-2000 budget shows revenues of
$5,986,021 and expenditures of $5,494,852, which reflects that the airport operations are
self-supporting. The budget includes a 3% salary increase for employees and six new
April 13, 1999
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Shuck was present and advised that there are 55 full-time employees.
Supervisor Johnson moved to approve the budget and adopt the resolution.
The motion carried by the following recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS:
None
RESOLUTION 041399-2 APPROVING THE ROANOKE REGIONAL
AIRPORT COMMISSION BUDGET FOR FY 1999-2000, UPON CERTAIN
TERMS AND CONDITIONS
WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act
and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the
Roanoke Regional Airport Commission provide that the Commission shall prepare and
submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of
the County and City Council of the City; and
WHEREAS, by report dated March 10, 1999, a copy of which is on file in the
office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the FY 1999-2000 budget
of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the FY 1999-2000 budget and proposed capital expenditures for the
Roanoke Regional Airport Commission as set forth in the March 10, 1999, report of the
Commission Executive Director, a copy of which is incorporated by reference herein, is
hereby APPROVED, and the County Administrator and the Clerk are authorized to execute
and attest, respectively, on behalf of the County, any documentation, in form approved by
the County Attorney, necessary to evidence said approval.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
2. Request for approval of the Roanoke Valley Resource Authority
1999-2000 budget. (Diane Hyatt. Finance Director)
R-041399-3
Ms. Hyatt reported that the proposed budget totals $7,748,400 and
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April 13, 1999
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in the tipping fees of $2.00 which reduces the fee from $53.00 to $51.00 per ton. The
budget includes a 3% salary increase for employees and no new personnel. The County
will continue to receive a municipality fee of $300,000 from the Resource Authority to
compensate for the siting of the landfill in the County, and Roanoke City will continue to
receive a fee of $1 00,000 to compensate for the siting of the transfer station. The County
will also receive payment of $35,000 for providing accounting services.
Executive Director John Hubbard was present and advised that the landfill
life has now been extended from 65 to 70 years up to 95 to 100 years because there was
1/3 less solid waste than anticipated when the landfill was built.
Supervisor Johnson moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS:
None
RESOLUTION 041399-3 APPROVING THE ROANOKE VALLEY
RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30,
2000
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members
Use Agreement provides that the Authority shall prepare and submit its operating budget
for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council
of the City of Roanoke, and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 25, 1999, a copy of which is on file in the
office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority
has submitted a request that the County approve the budget of the Roanoke Valley
Resource Authority for the year ending June 30, 2000.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the budget for the year ending June 30, 2000 for the Roanoke Valley
April 13, 1999
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copy of which is incorporated by reference herein, is hereby APPROVED, and the County
Administrator and the Clerk are authorized to execute and attest, respectively, on behalf
of the County, any documentation, in form approved by the County Attorney, necessary
to evidence said approval.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
3. Approval of health insurance rates for the 1999-2000 Fiscal Year.
(Diane Hyatt. Finance Director)
A-041399-4
Ms. Hyatt advised that negotiations have been completed between AETNA-
US Health Care and the Health Insurance Committee, and as a result, the health insurance
premium will increase by 9.9% for the year beginning July 1, 1999. There are two changes
made to the plan for cost containment: (1) the co-pay of the drug card on the Point of
Service Plan will be increased; and (2) the Point of Service co-pay for emergency room
visits will be increased from $50 to $100. The health insurance rates are structured in a
way to encourage Point of Service (POS) participation which has resulted in an incl-ease
in POS participation. Staff recommends that the Board approve the rates for health
insurance.
In response to a question from Supervisor Minnix, Ms. Hyatt advised that the
actual increased cost on the County side is $380,000. Supervisor Harrison expressed
some concerns about the POS plan and advised that some people could not cope without
the comprehensive plan. He announced that he would not support the request.
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April 13, 1999
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carried by the following recorded vote:
AYES:
NAYS:
Supervisors McNamara, Minnix, Nickens, Johnson
Supervisor Harrison
4. Approval of dental insurance rates for the 1999-2000 Fiscal Year.
!Diane Hvatt. Finance Director)
A-041399-5
Ms. Hyatt reported that the County participates in a joint dental insurance
contract with the Roanoke Valley Consortium which has negotiated a three year contract
with Delta Dental. The group received an 8.5% increase in the renewal rate for the year
beginning January 1, 1999. The County is setting their rates on a fiscal year basis to keep
the dental insurance program on the same open enrollment as the health insurance.
Supervisor Minnix moved to approve the dental insurance rates. The motion
carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
5. Ratification of emeraencv repairs and replacement of elevator
eauipment for the Salem-Roanoke County Jail. (Elmer Hodae.
County Administrator)
April 13, 1999
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A-041 JSS-6
Mr. Hodge reported that on March 23, the generator that drives one of the
two jail elevators burned beyond repair. This elevator was the better of the two and the
other unit has required frequent service. They tried to repair the elevator but were unable
to find parts. It will take 4 to 5 weeks for delivery of materials and approximately 10 weeks
for completion of the installation. The total cost is $152,000. Mr. Hodge explained that he
authorized the expenditures after contacting the Board members, and that this request is
to ratify the action and appropriate the funds to pay the cost. Salem will provide 29% of
the cost or $44,080 as required in the jail contract. Roanoke County will pay the balance
of $75,920. Sheriff Holt was present to answer questions. He explained that he is
recommending the replacement of both elevators because of the added expense and
construction to replace them individually. He also advised that the inmates are now using
the steps instead of elevators and additional security is required.
Supervisor Nickens moved to ratify the repairs and appropriate funds from
the unbudgeted revenues in the Sheriff's office. Mr. Hodge will bring back any shortfall.
The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
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April 13, 1999
iii.
!\ppr-oY31 of adV3AG8 to pur.ehase IBftEl BftEl "8glft site
,=
imDrovements for South County Hiah School. (Deanna Gordon.
School Superintendent)
R-041399-7
There was no discussion. Martin Robison, Assistant School Superintendent,
was present to answer questions.
Supervisor McNamara moved to approve the resolution advancing
$4,000,000 for acquisition of land and initial site development. The motion carried by the
following recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS:
None
RESOLUTION 041399-7 TO ADVANCE FUNDS FOR CERTAIN
EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH
THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING
OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS
WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the
"County Board") adopted a resolution on August 19, 1997 declaring its intentinn to
reimburse itself from the proceeds of one or more tax-exempt finanèings for certain
expenditures made and/or to be made in connection with the acquisition, renovation,
construction and equipping of certain capital improvements for school projects, and
WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the
"County") adopted a resolution on August 28, 1997 declaring its intention to reimburse
itself from the proceeds of one or more tax-exempt financings for certain expenditures
made and/or to be made in connection with the acquisition, renovation, construction and
equipping of certain capital improvements for school projects, and
WHEREAS, The School Board requested an advance of $ 50,000 on September 11, 1997
for environmental assessments, advertising costs for architects and engineers, core
drillings, and other costs related to the acquisition of land in South County, and
WHEREAS, the County Board approved this $50,000 advance on September
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April 13, 1999
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2J, '8S7, ðl,d
WHEREAS, the School Board requested an additional advance of
$1,721,200 on November 13, 1997 to hire architects to design various school projects, and
WHEREAS, the County Board approved this $1,721,200 additional advance
on November 18, 1997, and
WHEREAS, the School Board requested an additional advance of $130,000
on November 13, 1997 to hire architects to begin renovations to the science labs, and
WHEREAS, the County Board approved a $104,000 additional advance on
December 16, 1997, and
WHEREAS, the School Board requested an additional advance of $200,000
to hire contractors to begin a roof replacement program, and requested the amendment
of Exhibit A of County Resolution 081997-1 to appropriately reflect the roof replacement
program included in the Blue Ribbon Commission Report, and
WHEREAS, the County Board approved this $200,000 additional advance
on April 28, 1998, and the amendment to Exhibit A of County Resolution 081997-1, and
WHEREAS, the School Board requested additional advances of $2,454,420
to begin construction at Clearbrook Elementary and $2,517,100 to begin construction at
Burlington Elementary on May 14,1998, and
WHEREAS, the School Board requested an additional advance of
$7,213,520 to begin construction at Bonsack Elementary on June 18, 1998, and
WHEREAS, the County Board approved additional advances of $2,454,420 for Clearbrook
Elementary, $2,517,100 for Burlington Elementary, and $7,213,520 for Bonsack
Elementary on June 26, 1998, and
WHEREAS, the School Board requested an additional advance of
$2,170,600 to begin construction of the science labs at Cave Spring High, Northside High,
and Glenvar High on September 10, 1998, and
WHEREAS, the County Board approved an advance of $1 ,854,560 for the
science labs at Cave Spring High, Northside High, and Glenvar High and the escrowing
of $316,040 for technology A& E and equipment on September 8, 1998, and
IN' :¡::REAS, the County Board approved the release of the escrowed
$316,040 for the technology A&E and equipment for the science labs on December 1,
1999, and
WHEREAS, the School Board requested an additional advance on March 25,
1999, of $4,000,000 for land acquisition and site development in preparation for the
construction of a new South County high school,
NOW THEREFORE BE IT RESOLVED that the County Board will advance
the additional sum of $4,000,000 for land acquisition and site development for the new
South County high school.
On motion of Supervisor McNamara to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
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April 13, 1999
E:
FIRST READING OF ORDINANCES
1. First reading of ordinance to vacate a portion of a 15-foot wide
sanitary sewer easement across lot 2. block 1. Section 12.
Hunting Hills in the Cave Sprina Magisterial District. (Gary
Robertson. Utility Director)
Mr. Robertson reported that Richard and Linnea Clompus recently purchased
the subject property from Lewis and Susanne Royster. A survey of the property showed
a frame building and a wooden deck encroaching on the existing sanitary sewer easement.
Mr. and Mrs. Royster have requested that Roanoke County vacate the unused portion of
the sewer easements, thereby eliminating the encroachment.
IN RE:
Supervisor Minnix moved to approve the first reading and set the second
reading for April 27, 1999. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
2. First reading of ordinance authorizina the acauisition of proDerty
at 5445 Glenmary Drive from Lottie B. Dickerson for an access
road into the Roanoke County Center for Research &
Technology. (Tim Gubala. Economic Development Director)
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April 13, 1999
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Mr. Hodge reported that Roanoke County hired Hayes, Seay, Mattern &
Mattern (HSMM) to complete an engineering concept plan for the Center for Research and
Technology. HSMM has recommended the acquisition of this property to create the best
road design for Glenmary Drive which will be used as the access road to the site. The
property has been appraised by Miller & Long for $85,000. The purchase is contingent
upon the successful completion of a phase I environmental assessment. Staff is
recommending the acquisition of the property for $80,250 if all contract contingency items
are successfully met.
Supervisor Harrison moved to approve the first reading and set the second
reading for April 27, 1999. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE:
PUBLIC HEARINGS
1. Public Hearing and resolution Dursuant to the Code of Virainia to
authorize the acauisition of and immediate right-of-entrv to a
0.046 acre Darcel of land in Roanoke County located at the
intersection of U. S. Route 220 and Virainia State Route 862
(Valley Avenue) from Wachovia Bank bv eminent domain
Droceedinas. (Paul M. Mahoney. County Attorney)
R-041399-9
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April 13, 1999
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Mr. Mahoney advised that a new Lowe's Store is being constructed in the
Pinkard Court area. The new store requires that Valley Avenue be reconstructed and a
new traffic signal be installed at its intersection with Route 220 (Franklin Road). The
County has sought to negotiate with representatives of Wachovia Bank to obtain a 0.046
acre tract of land for a southbound turn lane and traffic signal pole but have been unable
to reach an agreement. In an effort to reach settlement, staff met with representatives of
Wachovia Bank and extended two written offers, the most recent for $16,910. Mr.
Mahoney explained that the price is not the issue, but that Wachovia has concerns about
the effects of the traffic signal poles and cabinet on their property. They have announced
their intention to close this branch and will sell the site.
Chairman Johnson asked Community Relations Director Anne Marie Green
to draft a letter to the President of Wachovia Bank on behalf of the citizens emphasizing
that use of the land will not diminish Wachovia's use of their property.
Supervisor Minnix moved to adopt the resolution authorizing the acquisition
and immediate right of entry to the parcel. The motion carried by the following recorded
vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS:
None
RESOLUTION 041399-9 PURSUANT TO TITLE 25, SECTIONS 15.2-1903,
15.2-1904 AND 15.2-1905, AND SECTIONS 33.1-119 THROUGH 33.1-132,
OF THE CODE OF VIRGINIA (1950, AS AMENDED), TO AUTHORIZE THE
ACQUISITION OF, AND IMMEDIATE RIGHT OF ENTRY TO, A 0.046-
ACRE PARCEL OF LAND IN ROANOKE COUNTY LOCATED AT THE
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April 13, 1999
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INTERSECTION OF U. S. ROUTE 220 AND VIRGINIA STATE ROUTE 862
(VALLEY AVENUE), (A PORTION OF TAX MAP NO. 77.20-1-40), FROM
WACHOVIA BANK BY EMINENT DOMAIN PROCEEDINGS
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the acquisition of an approximate O.046-acre parcel of real estate
is necessary for public use in connection with road improvements and a traffic signal
installation across the property of Wachovia Bank, at the intersection of Franklin Road
(Route 220) and Valley Drive (State Route 862) and designated on the Roanoke County
Land Records as Tax Map #77.20-1-40; and
2. That the project is necessary for the general health, safety and welfare
of the public, and specifically is necessary for the construction of public road
improvements.
3. That acquisition of this 0.046-acre portion of real estate is necessary
for the construction of a turn lane and the installation of traffic signalization equipment to
improve the public access to and public safety of citizens utilizing Franklin Road (State
Route 220) and Valley Drive (State Route 862).
4. That the real estate required for this project is a portion of the property
of Wachovia Bank located at the intersection of Franklin Road (State Route 220) and
Valley Drive (State Route 862) in the Cave Spring Magisterial District of the County of
Roanoke, Virginia, and is more particularly described as follows:
A 0.046 acre parcel of real estate to construct, install, improve, operate,
inspect, use, maintain, remove, monitor, repair or replace present or future
road improvements and traffic signal installation and other necessary or
related structures, appurtenances and improvements, for road improvements
together with the right of ingress and egress thereto from a public road, upon
a tract or parcel of land conveyed to Wachovia Bank, by deed dated August
23, 1988, and recorded in the Clerk's Office of the Circuit Court of Roanoke
County, Virginia, in Deed Book 1298, page 434, and designated on the
Roanoke County Land Records as Tax Map NO.77.20-1-40.
The location of said road improvements and traffic signal installation is
shown stippled and designated as "Area = 0.046 Acre (Within Heavy Lines)"
upon the plat entitled 'Plat of Survey of 0.046 Acre Parcel of the Wachovia
Bank Property , dated 29 October 1998, prepared by Anderson And
Associates, Inc., attached hereto as Exhibit A and by reference incorporated
herein.
5. That the fair market value of the road improvement and traffic signal
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April 13, 1999
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installation, together with right of access, is $16,910.00. The sum of $16,910.00 has been
offered, and is hereby re-offered, to the property owner for purchase of the above-
described real estate by the Board of Supervisors of Roanoke County, Virginia.
6. That it is immediately necessary for the County to enter upon and take
possession of such property and commence construction of said road improvements and
traffic signal installation in order to ensure proper public access to and public safety of
citizens utilizing Franklin Road and Valley Drive and to more adequately serve the needs
of the citizens of Roanoke County, and to institute and conduct appropriate condemnation
proceedings as to the above-described real estate as provided by law.
7. That a certified copy of this resolution, to be sent by certified mail to
Wachovia Bank on or before April 16, 1999, shall constitute notice to said property owner
of the offer to purchase as set forth above and the intent to enter upon and take
possession of the subject easements to commence construction, as provided for in
Sections 15.2-1903, 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132
of the Code of Virginia (1950, as amended).
8. That the Capital Fund is hereby designated as the fund from which the
judgment of the court in the condemnation proceedings shall be paid to the property
owner.
9. That the Board does hereby invoke all and singular the rights,
privileges, and provisions as to the vesting of powers in the County under the Virginia
General Condemnation Act (§25-46.1, et seq.), Sections 15.2-1904 and 15.2-1905, and
Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950, as amended), all as
made and provided by law.
10. That the County Administrator, or an Assistant County Administrator,
and the County Attorney are hereby authorized to execute such documents and take such
actions as may be necessary to accomplish this acquisition through eminent domain
proceedings, or otherwise.
11. That this resolution shall be effective on the date of its adoption and
the property owner shall have thirty (30) days following the sending of notice, i.e. the
certified mailing of this resolution as provided herein, within which to contest this taking
and immediate right of entry as provided in Section 15.2-1905.C. of the Code of Virginia
(1950, as amended).
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE:
APPOINTMENTS
1. Leaaue of Older Americans - Advisorv Council
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April 13, 1999
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Supervisor McNamara announced that a vacancy exists on this committee
and asked that any interested persons contact the Clerk's Office.
2. Roanoke Valley Greenway Commission
Supervisor Minnix nominated Don Witt to serve another 3-year term which
will expire April 8, 2002.
3. Commission for Senior and Physically Challenged Citizens
Supervisor Johnson nominated James W. Hufton to represent the Hollins
Magisterial District
IN RE:
CONSENT AGENDA
R-041399-10. R-041399-10.e. R-041399-10.g
Supervisor Minnix moved to adopt the Consent Resolution. The motion
carried by the following recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS:
None
RESOLUTION 041399-10 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the certain section of the agenda of the Board of Supervisors for
April 13, 1999, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
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April 13, 1999
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1. Approval of Minutes - March 9, 1999
2. Acceptance of donation of a sanitary sewer easement from Richfield
Retirement Community to the Board of Supervisors in connection with
the R+ L Carriers project.
3. Acceptance of water and sanitary sewer facilities serving Plantation
Oaks Subdivision.
4. Acceptance of water and sanitary sewer facilities serving Triple
Crown Estates, Section II.
5. Acceptance of water and sanitary sewer facilities serving Peters
Creek Apartments, Phase 2.
6. Request to take the necessary steps to transfer Glenmary Drive,
Frontage Road F-067, considered part of the Interstate System to the
Virginia Department of Transportation Secondary Road System.
7. Request from Schools to appropriate $3,321.52 to the instructional
program for use in the dual enrollment program with Virginia Western
Community College.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Minnix to adopt the Consent Resolution, and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, ~~ickens, Johnson
NAYS: None
RESOLUTION 041399-10.e REQUESTING THE COMMONWEALTH
TRANSPORTATION BOARD TO TAKE THE NECESSARY STEPS TO
TRANSFER GLEN MARY DRIVE, F-067, FROM THE INTERSTATE
SYSTEM TO THE SECONDARY SYSTEM
WHEREAS, the highway described below is part of the Interstate System of
State Highways; and
WHEREAS, this Board believes that this facility complies with the criteria of
the Commonwealth Transportation Board for transfer from the interstate system of state
highways to the secondary system of state highways; and
April 13, 1999
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WHEREAS, a transfer of this facility to the secondary system of state
highways is desired to allow Roanoke County the flexibility of improving this road through
the secondary road funds, industrial access funds and/or the revenue sharing program.
NOW, THEREFORE, BE IT RESOLVED, that this Board hereby requests the
Commonwealth Transportation Board to take the necessary steps to transfer all of
Glenmary Drive, F-067, from the intersection of Dow Hollow Road (SR647) to a dead end,
a length of 0.82 miles to the secondary system of state highways, pursuant to Section
33.1-53, Code of Virginia; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 041399-10.9 REQUESTING ACCEPTANCE OF A PORTION
OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR-5(a),
fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office
of the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the requirements established by
the Subdivision Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements. and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By:
Seconded By:
Yeas:
Nays:
Absent:
Supervisor Minnix
None ReQuired
Supervisors McNamara. Minnix. Harrison. Nickens. Johnson
None
None
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April 13, 1999
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INRE:
REQUESTS FOR WORK SESSIONS
During the Budget work session, Supervisor Johnson requested another work
session on the budget on April 27, 1999.
IN RE:
CITIZENS' COMMENTS AND COMMUNICATIONS
Nancy Hughes thanked the Board for their action on the new south county
high school. She expressed concern about the entrance to Hidden Valley Junior High
School, and explained that the intersection has met 5 of the 11 warrants required by the
Virginia Department of Transportation for getting a traffic light. She asked what steps have
been taken to improve the crossing guard situation at the schools. Chairman Johnson
requested that Mr. Hodge contact Ms. Hughes to address her concerns.
IN RE:
REPORTS
Supervisor Minnix moved to receive and file the following reports. The
motion carried by a unanimous \'0ice vote.
1. General Fund Unappropriated Balance
2. Capital Fund UnapDropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Update of 1999-2000 budaet calendar as of April 13. 1999
6. Statement of Treasurer's Accountability per Investments and
April 13, 1999
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Portfolio Policy as of March 31. 1999
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor McNamara: (1) He advised that he has received a call regarding
the utility tax on cell phones. He asked Mr. Hodge to assure that the tax is applied
equitably. (2) He noted that much is being done to push the Hidden Valley Junior High
traffic light forward, and that $30,000 has been included in the budget for crossing guards.
He recommended that this not be used as a political "football" because he will not respond
to threats.
Supervisor Minnix: (1) He asked Mr. Hodge to get from VDOT exactly what
the criteria is for a traffic light at the Hidden Valley Junior High intersection. (2) He
advised that there is some anxiety about the rates being increased by Cox Cable. He
asked Supervisor Nickens what the plans were for a franchise renewal. Supervisor
Nickens said that the industry was deregulated on April 1 , 1999 and that the rates should
be based on competition and that Cox i" not the exclusive cable company in the Valley.
Ms. Green advised that Cox is actually less expensive per channel than others.
Supervisor Harrison: (1) He reported that the R. R. Donnelley nature trail
opened yesterday and is an excellent example of a good relationship between a company
and the community. (2) He announced that there was a press conference at Roanoke
County Center for Research and Technology (Glenn Mary) with Congressman Boucher
speaking, and he was encouraged by what he heard.
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April 13, 1999
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SUDervisor Nickens: He advised that Mr. Mahoney had requested a legal
opinion from the Attorney General on the definition of a "dangerous dog" but received no
response. He asked Mr. Mahoney to again contact the Attorney General to see if we can
get a legal opinion.
Supervisor Johnson: He asked for a report on the clean up efforts on Clean
Valley Day sponsored by the Clean Valley Council.
IN RE:
EXECUTIVE SESSION
At 4:40 p.m., Supervisor moved to go into Executive Session following the
work session pursuant to the Code of Virginia Section 2.1-344 A (7) to discuss a legal
matter; probable litigation - Akers claim; 2.1-344 A (5) to discuss a prospective business
or industry where no previous announcement has been made; 2.1-344 A (3) to discuss
acquisition of property for public purposes, public road to serve Roanoke County Center
for Research and Technology; 2.1-344 A (7) to discuss legal matters, Vineyard Park II and
Gainsharing Agreerr.~nt with the Town of Vinton. The motion carried by the following
recorded vote:
AYES:
NAYS:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
None
IN RE:
WORK SESSIONS
A work session with the School Board was added, and was held from 4:45
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April 13, 1999
267
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p.m. to 5:30 p.m.
Dr. Gordon and Jerry Hardy were present. There was discussion about
salary increases; personnel costs, new positions; and the School Board's proposed
expenditures from the lottery funds.
Supervisors Nickens and Johnson requested a list of what the County
spends on schools that includes County department support from MIS, Procurement,
Finance and others.
IN RE:
RETURN TO OPEN SESSION
The Board members returned to Open Session at 5:25 p.m. for the adoption
of the school budget following the work session.
Request for adoption of the fiscal vear 1999-2000 School budget.
(Deanna Gordon. School SUDerintendent)
A-041399-8
This issue was discussed during a work session. Supervisor Nickens moved
to adopt the School Board budget. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE:
WORK SESSIONS
1. (5:30 p.m.) Budget requests from the Volunteer Fire and Rescue
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April 13, 1999
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Chiefs. (Rick Burch)
The work session was held from 5:30 p.m. until 5:55 p.m. Fire and Rescue
Chief Rick Burch, Chief Woody Henderson, Fire Chiefs Board, and Joe Coyle, Rescue
Chiefs Board, made the presentation. A power point presentation highlighted the efforts
of the department, including a five year call analysis, fire and rescue responses,
maintenance expenditures, the General Services Work Program, customer service
enhancements, and their CIP requests. They requested that the upcoming budget include
six new positions for Cave Spring ($227,264), a fire and rescue analyst to work on
accreditation ($33,450), and replacement of mobile and portable radios ($289,500).
2. Center for Research & Technology in West County. (Timothv W.
Gubala)
The work session was held from 5:55 p.m. until 6:30 p.m. A power point
presentation was made by Scott Hodge, representing Hayes, Seay, Mattern and Mattern,
which included a cost summary for phase I. Mr. Gubala presented a draft of the proposed
time line which calls for construction of Phase I to be completed in July 2000. The total
cost range for Phase I, Stage I is estimated at $5,034,852 to $5,370,852.
IN RE: DINNER RECESS AND EXECUTIVE SESSION
The Board took a dinner recess and held Executive Session from 6:30 p.m.
until 7:20 p.m.
IN RE:
CERTIFICATION RESOLUTION
April 13, 1999
269
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R-041399-11
At 7:20 p.m., Supervisor Johnson moved to return to open session and adopt
the Certification Resolution The motion carried by the following recorded vote:
AYES:
Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS:
None
RESOLUTION 041399-11 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the executive meeting to which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the executive meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and
carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE:
WORK SESSION
3. Update on Widening of Interstate 81. (Gardner Smith)
The work session as held from 7:20 p.m. until 8:05 p.m. Presentations were
made by Gardner Smith, Jeff Echols, Virginia Department of Transportation, and Terry
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April 13, 1999
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Harrington. Jeff Echols updated the Board on the project. He explained that
recommendations have been made for priorities in the Salem District. When the Six-year
Plan is updated, the priorities will be set and funded, and they will begin a detailed survey.
He advised that construction could start in about five years, and that 1-73 is not included
in any of the plans for 1-81. Terry Harrington presented a power point presentation of an
analysis of the property owners who will be affected. He reported that approximately 786
properties and 600 property owners will be affected in the 1000 foot corridor. 28% are
slated for right-of-way acquisition and 72% will be affected by construction or noise walls.
There are also possible impacts created by the interchanges.
4. Zonina Ordinance Amendments (Terry Harrinaton)
The works session was held from 8:05 p.m. until 8:30 p.m. Terry Harrington
presented a power point presentation on the minor amendments to the zoning ordinance.
There are two categories of amendments. They include minor editorial changes such as
code references and title changes; and amendments to some of the standards which were
proprzed as a result of staff experience, the desire to keep the ordinance flexible, and
addressing some of the Board's and Planning Commission's suggestions. He described
the individual amendments and advised that the second reading and public hearing on the
amendments would be held April 27, 1999.
5. Budoet Work Session with County staff. (Brent Robertson)
The work session was held from 8:30 p.rn. until 10:06 p.m. The budge!
highlights were reviewed. There was discussion on the following items: proposed
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April 13, 1999
271
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increased funding of county garage when the Board was told there would be savings;
proposed 3.54% salary increases; the proposed matching deferred compensation plan;
reducing staff by four positions through attrition to fund four of the positions requested by
fire and rescue; additional funding requests from Roanoke Valley Convention and Visitors
Bureau and Economic Development Partnership. There was no Board consensus on any
of these issues. Another work session was scheduled for April 27, 1999 to continue the
budget discussion.
IN RE:
CHANGE IN MAY MEETING DATE:
Supervisor moved to notify the appropriate individuals that the May 25, 1999
meeting will be rescheduled to Thursday, May 27, 1999 at 3:00 p.m. and 7:00 p.m.
because the Commission on Local Government will be meeting on May 25 to discuss the
County's gainsharing agreement with the Town of Vinton. The motion carried by the
following recorded vote:
AYES:
NAYS:
Supervisors McNp"1ara, Minnix, Harrison, Nickens, Johnson
None
IN RE:
ADJOURNMENT
At 10:07 p.m., Chairman Johnson adjourned the meeting.
1f!Fl
April1~ 1QQQ
~
=
Submitted by,
Approved by,
~y{j.0¿/~,,-
Mary H. Allen, CMC/AAE
Clerk to the Board