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HomeMy WebLinkAbout9/9/1999 - Regular November 9,1999 675 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 November 9, 1999 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of November, 1999. IN RE: CALL TO ORDER Vice Chairman Nickens called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Chairman Bob L. Johnson STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Vice Chairman Harry C. Nickens. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF 676 November 9,1999 AGENDA ITEMS Supervisor McNamara added an item to the Closed Meeting pursuant to Section 2.1-344 A (1) personnel matter. Supervisor Nickens added an item to the Closed Meeting for (7) probable litigation, Rising Star Sports Camp PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1., Proclamation declarinQ the week of November 14 . 20. 1999 as American Education Week. Vice Chairman Nickens presented the proclamation to Dr. Deanna Gordon, ~ School Superintendent, and Dr. Lorraine Lange, Associate Director, Instruction. IN RE: .1J!I'. Supervisor Minnix moved to approve the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, McNamara NAYS: None ABSENT: Supervisor Johnson IN RE: NEW BUSINESS Vice Chairman Nickens advised that there were no new business items at this time but items could be added to the agenda after the work sessions. IN RE: FIRST READINGS OF ORDINANCES 1., First readinQ of ordinance authorizinQ Quitclaim and release of November 9,1999 677 Roanoke County's inter~st in real estate alona the north side of Route 933 (Singina Hills Road). (Paul Mahoney. County Attornev) Mr. Mahoney advised that this ordinance will release and quitclaim the County's interest in a small piece of real estate that runs along the north side of Route 933. About eight months ago, a group of citizens who ran into difficulties with respect to refinancing when trying to convey their property, made this request. Mr. Mahoney advised that he and Supervisor Minnix met with these citizens and requested that the County be provided with improved surveys to show the exact location of this property. The larger survey that was provided is located in the County Attorney's office but an excerpt showing a portion was provided for the Board. He advised that this action would not jeopardize Route 933, which is a public road and remains in the State Secondary System. He requested that the Board approve the first reading of the ordinance. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for November 23, 1999. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: Supervisors Minnix, Harrison, Nickens, McNamara None Supervisor Johnson 2. First readina of ordinance authorizina dedication of 0.061 acre of land for Dublic riaht-of·wav on Dauahertv Road (VA Sec. Route 643) for road imDrovements at its intersection with U. S. Route 678 November 9,1999 111460. (Arnold Covev. Director of Community DeveloDment) Mr. Covey advised that this dedication of land for the public right of way is necessary to complete the performance agreement with R&L Carriers for intersection improvements at Daugherty Road and Route 11/460. Construction plans have been submitted and approved by the Virginia Department of Transportation and the County. He requested that the Board approve the first reading of the ordinance. In response to Supervisor Harrison, Mr. Covey advised that no date has been set for the construction but R&L Carriers is ready to move forward when VDOT schedules a date for the signal Improvements. Supervisor Harrison asked that Mr. Covey update Supervisor-Elect Church on this project. Supervisor Harrison moved to approve the first reading and set the second reading and public hearing for November 23, 1999. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: IN RE: Supervisors Minnix, Harrison, Nickens, McNamara None Supervisor Johnson SECOND READING OF ORDINANCES 1., Second readina of ordinance authorizina and aDDrovina the residential lease of the loa cabin and aDDroximatelv one acre of real estate located at the Roanoke County Center for Research and Technoloav. Catawba Maaisterial District. (Melinda Cox. November 9, 1999 = Economic D I. Ih Ðmsm :;ÐaSISlIstJ 0-110999-1 Ms. Cox advised that the original lease with Matthew and Danielle Stanley for the log cabin property was terminated on July 31, 1999. The staff is recommending that the log cabin be kept in good repair until a future use compatible with the technology park is identified. The continuance of the residential lease was determined to be the best plan to maintain the building and prevent decline. The County will receive a total of $550 in rental income per month ($6,600) annually and Ms. Cox requested that the Board adopt the ordinance approving a residential month-to-month lease with Lynne Connell at 4958 Glenvar Heights Boulevard to be effective December 15, 1999. Supervisor Harrison moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson ORDINANCE 110999-1 AUTHORIZING AND APPROVING THE RESIDENTIAL LEASE OF THE LOG CABIN AND APPROXIMATELY ONE ACRE OF REAL ESTATE LYING GENERALLY IN THE SOUTHEAST CORNER OF THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY PROPERTY (TAX MAP #54.00-1-2) IN THE CATAWBA MAGISTERIAL DISTRICT OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a tract of land, containing 457.60 acres, being located in the Catawba Magisterial District and designated on the Roanoke County Land Records as Tax Map No. 54.00-1-2, which is being developed for economic development purposes as the Roanoke County Center for Research and Technology; and, 680 November 9,1999 _.~z~- I WHI:. -{t:A~, by Ordinance tf UJl U~ö-I, the Board of Supervisors öulhuri.æd the continued rental of the three residences on the property until such time as construction would begin and require termination; and, WHEREAS, the leases for 5365 Glenmary Drive and 5393 GI€'nmary Drive were terminated by the County, effective November 1, 1999, to permit commencement of construction; and, WHEREAS, the lease for the log cabin at 4958 Glenvar Heights Boulevard was terminated by the tenant effective July 31, 1999; and, WHEREAS, the log cabin is outside the scope of the first phase of development and thus does not require any change in the current use of the log cabin for rental purposes; and, WHEREAS, it would serve the public interest for the County to have this residence occupied and maintained, and to receive fair market value rental payments, until such time as this property may be needed for economic development purposes; and, WHEREAS, on December 2, 1997, the Board authorized creation of a self balancing account entitled Glenn Mary Capital Account for acceptance of rent payments and expenditure of the funds on maintenance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the '!.: acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on October 26, 1999; and the second reading was held on November 9, 1999. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That termination of the lease dated March 25, 1998, for the residence at 4958 Glenvar Heights Boulevard, to Matthew and Danielle Stanley, is hereby approved as of July 31,1999. 2. That lease of the residence (log cabin) and approximately 1 acre of land, having the address of 4958 Glenvar Heights Boulevard, to Lynne Connell, on a month to month basis for a monthly rental of $550.00 to be paid into the Glenn Mary Capital Account, is hereby authorized and approved. 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson November 9,1999 681 2. Second Readina of ordinance Authorizina the Construction of and Financina for a Local Public Works ImDrovement Proiect - Clearbrook Lane Waterline Extension Proiect. (Gary Robertson. Utilitv Director) 0-110999-2 Mr. Robertson advised at the meeting on October 26, 1999, the first reading of this ordinance was approved with Option 1 which would construct 2,200 feet of 8-inch water line to service 21 properties on the north and south ends of Clearbrook Lane. Following the October 26th Board meeting, staff attended a special meeting of the Clearbrook Civic League, and was informed that there are n'Vo additional property owners willing to participate. Mr. Robertson advised that Map C was prepared to give information about those properties, and stated that Option 3 would construct 3,300 feet of 8-inch water line to provide service to 13 properties out of 30 at a total cost of $260,000 as opposed to $207,000 approved in Option 1. Based on that information, staff is still recommending Option 1 because that option meets the 50% participation criteria. After discussion, Supervisor Minnix moved to adoptthe ordinance with Option I. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson ORDINANCE 110999-2 AUTHORIZING THE CREATION OF AND FINANCING FORA LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, CLEARBROOK LANE WATER LINE EXTENSION PROJECT 682 November 9, 1999 ! WHEREAS, Ordinance 112288-7 authorizes the financing or local PUDIIC works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiaterl the extension of the public water system to the Clearbrook Lane community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, funding is available through the State of Virginia, Drinking Water State Revolving Fund Program; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over twenty years at an interest rate of 4%, which are the terms of the loan from the Commonwealth of Virginia; and WHEREAS, the first reading ofthis Ordinance was held on October26, 1999, and the second reading was held November 9,1999; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: ., 1. That the County Administrator be, and hereby is, authorized and directed to take such actions and execute such documents as may be necessary to secure a loan from the Commonwealth of Virginia, Drinking Water Revolving Fund Program in the amount of $207,000 at an interest rate of 4% and for a term of twenty years; and 2. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for the Clearbrook Lane community. The total construction cost of this public . . f t d b $207 000 t b . T II fi d f II :::r water prolect IS es Ima e to e , , 0 e InI la IV Inance as 0 ows: Citizen Participation (10 at $5,155 each) $51,550 Loan from Water Fund $155,450 TOTAL $207,000 That there is hereby appropriated for this project the sum of $207,000 from the Water Fund; it being the Board's intention to reimburse itself from the proceeds of the Commonwealth of Virginia, Drinking Water State Revolving Fund Program for certain expenditures made and/or to be made in connection with extension of the public water system and the creation of the special utility service area. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Clearbrook Lane Water Extension Project - Map A" prepared by the Roanoke County Utility Department, dated October 26, 1999, and identified as Exhibit 1. The Clearbrook Lane Water Extension Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $6,500 November 9,1999 683 ($5,155 toward construction costs plus [$30 x length of road frontage in excess of250 feet], plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. Thatthe Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before February 9, 2000, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for 20 years at an interest rate of 4% per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment ofthe promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the February 9, 2000 deadline (other than new property owners) shall pay a minimum of $6,186 ($5,155 construction costs plus 20% plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time. 4. That the payment by citizens in the project service area who elect to participate shall be made to the Water Fund. Any off-site facility fee collected on this project shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect upon receipt of funding from the Commonwealth of Virginia, Drinking Water State Revolving Fund Program, and compliance with the provisions of the Public Finance Act (Chapter 26, Title 15.2 of the 1950 Code of Virginia, as amended) with respect to the creation ofthis revenue bond debt by the County. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson IN RE: APPOINTMENTS 1., Disabilitv Services Board 684 November 9,1999 Supervisor Nickens nominated John Chambliss to serve another three year term which will expire on December 31, 2002. 2. Library Board Supervisor McNamara asked the Clerk to find out if Mary Carswell wishes to serve another term, and Supervisor Minnix asked the Clerk to determine if Josie Eyer is eligible to serve another term 3. Roanoke Vallev Resource Authoritv Supervisor McNamara nominated Elaine Carver to serve a four year term which will expire on December 31, 2003. ~ IN RE: CONSENT AGENDA __ ·Ù_» R-11 0999-3 Supervisor Minnix moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson RESOLUTION 110999-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for November 9, 1999, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Item 1, as follows: November 9, 1999 685 - 1. Request from Schools to accept and appropriate $4,320 for the Paraeducator Supervision Academy. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by a unanimous voice vote with Supervisor Johnson absent. 1., General Fund UnaPDroDriated Balance 2. CaDital Fund UnapproDriated Balance 3. Board Contingency Fund 4. Future School CaDital Reserve 5. Statement ofthe Treasurer's Accountabilitv Der Investments and Portfolio Policv. as of October 31.1999 6. Status ReDort on County Projects IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS SUDervisor Minnix: (1) He thanked the Cave Spring District voters for their support in the recent election. (2) He advised that he received a memorandum from Ms. Green concerning the trash collection schedule for Veterans Day Holiday and asked that 686 November 9,1999 1-·= this information be placed on RVTV (governmental access television channel). He also requested that the information about leaf collection be made public. SUDervisor McNamara: (1) He advised that he received the same memorandum about the trash collection schedule and read the collection dates for the TV audience. SUDervisor Harrison: (1) He recognized Supervisor-Elect Joseph B. "Butch" Church who was present, wished him the best of luck, and called upon staff to brief him on issues. - SUDervisor Nickens: (1) He advised that he, Supervisor McNamara, Mr. Hodge, Mr. Mahoney and Supervisor-Elect Church attended the Virginia Association of Counties Conference on November 7. - 9, 1999 at The Homestead and engaged in constructive dialogue about statewide and regional issues. He welcome Mr. Church to the Board. IN RE: CLOSED MEETING At 3:30 p.m., Supervisor Johnson moved to go into Closed Meeting following the work sessions pursuant to Code of Virginia Section 2.1-344 A (1) personnel matter, and Section 2.1-344 (7) probable litigation, Rising Star Sports Camp. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson November 9,1999 687 IN RE: WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1., Work Session on Review of Financial Information. The work sessions on the financial information were held from 3:40 p.m. until 5:37 p.m. Mr. Hodge and Vice Chairman Nickens welcomed members ofthe School Board to the work session. Mr. Hodge advised that there were several items to work through and if there was consensus of the Board, action could be taken at the evening session. a. Results of oDerations for the County for the year ended June 30. 1999 and capital needs for 1999-2000. (Elmer Hodae. County Administrator. and Diane Hvatt. Finance DirectoJ:) Ms. Hyatt advised that KMPG has completed their audit of the financial operations of the County and School for the year ended June 30, 1999 with a favorable opinion. She requested that the Board approve the year ended appropriations for the County and Schools at the evening session after the work sessions are completed. She advised that the County has revenues in excess of budget of $1,058,946 which will be added to the general fund unappropriated balance. There were expenditure saving of $750,201 and approved departmental rollovers totaling $371,075, with a net expenditure savings of $379,126 which will be transferred to the capital fund unappropriated balance. The debt fund savings were $495,363 which will be appropriated to the future School capital reserves. Mr. Hodge reviewed the capital needs requests which are unfunded but anticipated during the 1999-2000 fiscal year. These included South County High School, "~ 688 November 9,1999 r- an unnamed economic development expansion, CRT (Glen Mary Project), Blue Ridge Parkway Interpretive Center; McDonald Farm, voting machines, and Clearbrook Fire Station renovations. b. Rollover reauests from County DeDartments. (Brent Robertson. Budget Manaaer) After a general discussion of the items on the rollover request list, the Board asked Mr. Robertson to provide clarification for two rollover items: (1) Sheriffs Office, $37,151 replacement of current weapons and (2) Police Department, $3,495 matching funds for Bureau of Justice Assistance Grant. Supervisor McNamara suggested taking $34,940 from the Board Contingency Fund to pave the parking lot area of Garst Mill Park. c. Results of oDerations for the Schools for vear ended June 30. 1999. (Diane Hvatt. Jerry Hardv) ,"."," At4:25 p.m., School Board Chair Roark called the School Board to order with all members present. Also present were Dr. Gordon and Dr. Hardy. Dr. Gordon advised that the year end fund balance for the schools was $1.9 million and presented the School's proposal to appropriate this fund balance. After discussion of the requested appropriations, it was the consensus of the Board of Supervisors to change the allocation under the capital and one-time items as follows: (1) Increase the South County high school from $550,000 to $800,000 and (2) eliminate the $250,000 request for "Other Capital Equipment." There was discussion concerning the $551,313 savings on the three completed school projects, and Supervisors Nickens and McNamara suggested that the surplus from the other projects should remain in the Schools Phase I Capital Fund. November 9,1999 689 It was agreed by both Boards that the committee of Supervisors Nickens, McNamara, School Board Chair Marion Roark and School Board member Tom Leggette would meet as soon as possible to consider the Glenvar Middle School project. Supervisor Nickens advised that the Board will be having a retreat in January or February and invited the School Board members to attend. The date of January 22, 2000 was suggested and tentatively agreed upon. The School Board voted to adjourn at 5:15 p.m. IN RE: RECESS DECLARED AT 5:20 P.M. IN RE: RECONVENEMENT AT 5:30 P.M. d. Review of first auarter revenues for 1999-2000. (Brent Robertson) The work session was held from 5:30 p.m. until 5:37 p.m. Mr. Robertson reported on the figures for the first quarter revenue projections and advised that with only three months of figures, they are not very meaningful for planning purposes, but the economic outlook is favorable. He advised that from1998 to 1999 there was a 4.4% increase in total revenues. The increase from last year's actual to the amended budget was about 3% which is on the conservative side. Among the items discussed were personal property taxes, other local revenues, Virginia Retirement System funding, and lottery receipts. / 690 November 9,1999 r-- .. Work Session to discuss DroDosed Amendments to the Zonina Ordinance. County Planner) The work session was held from 5:37 p.m. until 7:25 p.m. As requested by the Board at their October 26th meeting, Mr. Harrington gave a power point presentation using three specific examples of how the projects would look if they had been completed using the cluster housing provisions. These illustrations were prepared by Carol Rizzio from the Community Development Department, and included properties at Keffield and Biscayne, Goodwin Road, and the back side of Northside High School. Presenting the concerns of the Roanoke Regional Homebuilders Association were Joe Miller, David Radford, Eric Moore and David Hilshire. After considerable discussion, it was the consensus of the Board that staffwill continue to work with the homebuilders on their concerns about the ordinance; and the Board will hold another work session on either November 23, 1999 or December 7, 1999. 2. Cluster Housina (Terrv Harrington. INRE: RECONVENEMENT The Board reconvened in open session at 7:25 p.m. INRE: NEW BUSINESS 1., Reauest for aDDroDriation as a result of oDerations for the year ended June 30.1999. (Diane Hvatt. Finance Director) A-110999-5 November 9,1999 691 - Ms. Hyatt requested that the County surplus of $384,832 be appropriated to the Capital Fund unappropriated balance according to the rollover policy with $40,646 reserved for pending rollover approval for the Sheriff's Office and Police Department as agreed upon at the earlier work session. She asked for the net increase as a result of revenues of $1 ,058,946 be appropriated to the general fund unappropriated balance, and the debt fund savings of $49,363 be appropriated to the future School capital reserves. Supervisor McNamara moved to approve the staff recommendations to appropriate the funds. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson 2. Reauest for apDroDriation as a result of School oDerations for year en~ed June 30. 1999. (Diane Hvatt. Finance Director) A-11 0999-6 Ms. Hyatt advised that changes were made to the school year end appropriation request during the earlier work session to increase the amount for the South County High School from $500,000 to $800,000 and eliminate the other capital equipment item for $250,000. There was discussion concerning how to account for the remaining funds from the three completed school projects. Supervisor Nickens moved that (1) year end balance of $1,951,696 be appropriated as requested and approved at work session; and (2) that $475,000 of the 692 November 9,1999 :¡;bbl ,;Jl;J remaining TundS from mree completed projects be ear-marked fur other ::>éhool phase I capital projects. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson IN RE: CERTIFICATION RESOLUTION R-110999-4 At 7:58 p.m., Supervisor Nickens announced that the Closed Meeting was held from 7:45 p.m. until 7:58 p.m., and moved to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson RESOLUTION 110999-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and November 9,1999 693 - 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSENT: Supervisor Johnson IN RE: ADJOURNMENT At 8:00 p.m., Vice Chairman Nickens moved to adjourn. The motion carried by a unanimous voice vote with Supervisor Johnson absent. Submitted by, Approved by, ~~.~ Brenda J. olton, CMC Deputy Clerk to the Board ~ 694 November 9,1999 This page left blank intentionally.