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6/11/1996 - Regular -, June 11, 1996 391 - Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 11, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of June, 1996. IN RE: CALL TO ORDER .. Chairman Johnson called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant county Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend John Hartwig, Good Shepherd Lutheran Church. The Pledge of Allegiance was recited by all present. 392 June 11, 1996 - REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge added Item 4 to New business, acceptance of Yale Drive into the Virginia Department of Tr~sportation Secondary System; and added three items to the Executive Session pursuant to Code of Virginia section 2.1-344 A(5) expansion of existing business of industry; (3) disposition of publicly held real estate; and (1) performance evaluations and appointment of personnel. It was the consensus of the Board to add another item IN RE: to the Executive Session section 2.1-344 A (7) legal matter regarding negotiations with the Town of vinton. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS h Resolution of Congratulations to Patricia "Trishn Nervo, Glenvar High School, for her accomplishments in track and field. R-061196-1 Chairman Johnson presented the resolution to Ms. Nervo and her parents. Supervisor Harrison moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens; Johnson NAYS: None RESOLUTION 061196-1 OF CONGRATULATIONS TO PATRICIA -, - ~"T ..~<.~.,,'o>,'__,-. ·_~'.·..d' ... -~,,_.~, -. "-'~--~.'"~-'~ -.'-. ".~~~.'..,- --..,....-. --_. June 11, 1996 -----------------------~-----~-----------~~~-----------~-------- ~__.~,___v~_."~..~____,__.._.,_~.'<_~.~__._.,¥_~_.~.~,_'.._._~._,_u.'_·"..~___ww..__~._,.~._"_.~. CLAIRE NERVO, AN OUTSTANDING GRADUATE AT GLENVAR HIGH SCHOOL. WHEREAS, Patricia Nervo has demonstrated great academic achievement, athletic excellence, and community leadership throughout her academic career at Glenvar High School; and WHEREAS, Patricia Nervo is an honor graduate, a member of the Honor Society of America, winner of the President's Award for Educational Excellence, and the B'nai B'rith Award; and WHEREAS, Patricia Nervo recently won the state 1,600 and 3,200 meter races in record time beating her own records in both events while helping to lead Glenvar's Women's Track Team to a ninth place finish in the Group A State track meet at the University of Virginia; and WHEREAS, Patricia Nervo is a Cross Country District, Region, and State Metro Champion and Record Holder, Most Valuable Player, Timesland Cross Country Runner of the Year, and 4th place winner of the Foot Locker National and 1st Team All-American; and WHEREAS, Patricia Nervo is a Track District, Region and State Cosmopolitan 1,600 meter and 3,200 meter Champion, a~d Record Holding Cosmopolitan Most Valuable Player; and WHEREAS, Patricia Nervo is a community leader certified in first aid, basic water safety and rescue, as well as recipient of the Virginia PTA Citizenship Essay Contest, and the Highlander of the Year; and WHEREAS, Patricia Nervo will be attending the University of North Carolina this fall on a full scholarship in Cross Country Running and Track. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to Patricia Claire Nervo for her outstanding performance in academic excellence, athletic competition and community leadership. On motion of Supervisor Harrison to adopt the resolution, and carried by the following vote: AYES: NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None ~ Recognition of County employees for continuing their education: 394 June 11, 1996 L.. Katherine D. Claytor. Assistant Director of Human Resources, for obtaining her Masters Degree. ~ Kelly Crouse and Michael Xeroteres. Real Estate Assessments. for completion of the state Residential Appraiser Licensing Exam. Chairman Johnson presented certificates to Ms. claytor, Ms. Crouse, and Mr. Xeroteres. h Introduction Department. of Director of Human Resource Mr. Hodge introduced Joseph J. Sgroi, who was recently hired as Director of Human Resources. IN RE: BRIEFINGS h Update on the Regional Wastewater Treatment Plant. (Gary Robertson, utility Director) Mr. Robertson advised that in 1994, Roanoke County and the other valley governments signed a revised wastewater treatment contract calling for a major upgrade of the regional wastewater treatment facility and the Roanoke River and Tinker -, June 11, 1996 - - - .--". -.. ~.- -~..". .''"~''.'-,,-''--.'" .._.~. _~.-395:::_ Creek Interceptors. The revised cost estimate for the project is $48.8 million. Mr. Robertson reported that the most critical development since the last status report is that the Department of Environmental Quality has denied the tiered permit concept based on plant capacity of 42 MGD average flow with a 171% increase for peak flows in wet weather. The latest negotiations are based on a straight permit with a capacity of 62 MGD which will require an amendment to the 1994 contract. Mr. Robertson updated the Board on the wastewater treatment plant expansion with estimated costs at $6.3 and the County's share at $2.1 million, and the Roanoke River Sewer Interceptor with estimated costs of $23.6 million, and the County's share at $6.9 million. ~ Report from the Treasurer on the public auction of delinquent real estate properties. (Alfred C. Anderson, County Treasurer) Mr. Anderson reported that the order for the jUdicial sale was entered on May 22 to have the jUdicial sale on June 25. Out of 100 parcels with delinquencies of over $250,000, there remains 22 properties with an assessed value of $600,000 and delinquency of $60,000 scheduled to be sold. Bland Land Company is the auctioneer and the proceeds of any sale will be held in a 396 June 11, 1996 - trust account to be disbursed by further court order. In response to questions, Mr. Mahoney advised there would be no conflict if County employees bid on the property and that a private attorney is handling the advertising. for the sale. Supervisor Johnson asked that another advertisement be placed in the newspaper. IN RE: NEW BUSINESS h Request for approval to renew street lighting agreement with American Electric Power. (Arnold Covey. Director of Engineering and Inspections) A-061196-2 .+ .. Mr. Covey reported that American Electric Power (AEP) has notified the Board that the current street light agreement is due to expire at the end of June. He explained that annual funding for street lights is governed by two separate agreements with AEP. The one under consideration at this time guarantees to AEP that Roanoke County will maintain a certain quantity of street lights for a period of ten years, and sets the minimum number of units maintained by AEP at 1,297 which is the current number in operation today. The other agreement is in negotiations by VML and VACo. Mr. Covey requested authorization for the County Administrator to execute the street light agreement. "--"_.~~.._-'.-",,"--.~.~-.-..-.,-~.~-._._------ ~"--'~.,,-~~-, -.,,-..... ,.- .'- ,- . June 11, 1996 ------------------:----:-::-.:----::--::=-:3:!!1-:--==--:::----::::- -. Supervisor Eddy moved to approve the street lighting agreement. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None h Request for an appropriation of $18.000 to fund the County's share of the contract for the services of a Communications Consultant to study the Regional Radio Communications Program. (John Chambliss. Assistant county Administrator) A-061196-3 Mr. Chambliss reported that at the March 4 joint meeting with Roanoke City Council a report was presented on the radio communication system. The report recommended the services of a consultant to assist in mapping a planned migration to a radio system that would provide inter-operability between the city and county. The city-county team has received four proposals for the consultant services and recommends awarding the contract to Hayes, Seay, Mattern and Mattern at a cost not to exceed $36,000. The County's share would be $18,000. Mr. Chambliss requested that the County appropriate the funds from the unappropriated balance of the Capital Fund. Following discussion, Supervisor Johnson moved to approve the $18,000 appropriation. The motion carried by the 398 June 11, 1996 following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None h Request for authorization to execute a contract with Motorola corporation for Phase III 800 MHZ radio system upgrade. (William Rand, Director of General Services) R-061196-4 Mr. Rand reported that on May 17, 1995, the Board heard a presentation on the need to upgrade the 800 MHZ Motorola trunked radio system. Application was made to the FCC for seven additional channels and the initiation of a "no charge" engineering study by Motorola. The FCC qranted six channels on a four year growth plan and Motorola has completed the engineering and planning necessary to implement Phase III. License requirements from the FCC state that these new channels be operating by February 27, 1997. Mr. Rand requested authorization to execute the contract with Motorola in an amount not to exceed $2.2 million, and to adopt the reimbursement resolution. Following discussion, Supervisor Minnix moved to authorize the execution of the contract and approve the reimbursement resolution. The motion carried by the following recorded vote: June 11, 1996 39-9 AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 061196-4 AUTHORIZING THE EXECUTION OF A CONTRACT WITH MOTOROLA CORPORATION' AND APPROVING REIMBURSEMENT FOR LEASE/PURCHASES OF 800 MHZ COMMUNICATIONS SYSTEM AND RELATED TOWER IMPROVEMENTS The Board of Supervisors of the County of Roanoke, Virginia ("County") has determined that it is necessary or desirable to: (A) authorize the execution of a contract with Motorola Corporation, and (B) advance money to pay the costs of acquiring certain equipment and improvements for the County consisting of a 800 MHZ Communications System and related tower improvements ("Equipment"), and © to reimburse such advances with proceeds of one or more financings. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board of Supervisors adopts this declaration.. of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of acquiring the Equipment from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Equipment is $2,200,000. 3. The Board of Supervisors determines that the financing of the acquisition of the Equipment pursuant to one or more agreements providing for the leasing of the Equipment by the County from one or more lessors (collectively, the "Lease") is in the best interest of the County and the lease financing of the Equipment is authorized. The maximum aggregate amount of the principal components of the Lease shall be $2,200,000 plus an amount sufficient to pay the costs incurred by the County in connection with the financing or financings and to fund any required reserves. The Director of Finance and the County Administrator are authorized to select a lessor or lessors and to execute and deliver on behalf of the County an appropriate Lease or Leases and such other documents, agreements and certificates as may be necessary to complete the lease financing. 4. The County Administrator, the Director of Finance and such officers, agents and employees of the County as either 400 June 11, 1996 - of them may direct are authorized and directed to prepare any and all instruments, opinions, certificates and other documents necessary to carry out the purposes of this Equipment and all such action previously taken is ratified and confirmed. 5. This resolution shall take effect immediately upon its adoption. ~ On motion of Supervisor Minnix to authorize execution of the contract and adopt the resolution, and carried by the following vote: AYES: NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None ~ Acceptance of Yale Drive into the virginia Department of Transportation Secondary system. (Arnold covey, Director of Engineering and Inspections) R-061196-5 ¿¡:¡ Mr. Covey advised that County staff has' been working with the residents of the private portion of Yale Drive to include their road in the VDOT rural addition program. The residents have collect 50% of the funds necessary to make the improvements, and funds are currently available in the county- wide category to complete the project this year. Mr. Covey requested that the Board approve the request for acceptance of Yale Drive into the Secondary System. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None - June 11, 1996 401 RESOLUTION 061196-5 REQUESTING ACCEPTANCE OF YALE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described below was established before July 1, 1986, and currently serves at least 3 families per mile, and WHEREAS, the Virginia Department of Transportation has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to §33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does not exist. NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street be added to the secondary system of state highways, pursuant to §33.1-72.1(D), Code of Virginia: Name of Street: Yale Drive Length: 0.09 miles. From: 0.24 miles southeast of US 11/460 W with the intersection of SR 710 (Yale Drive), To: 0.33 miles SE of US 11/460 W, to a proposed turn-around. Guaranteed Right-of-Way width: 50 feet. Plat Recorded, Date: November 5, 1968, Plat Book 7, Page 38 in the Roanoke County Clerk's Office. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve said street to the prescribed minimum standards, funding said improvements pursuant to §33.1-72.1(D), Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Eddy. Minnix. Harrison, Nickens. Johnson Nays: None 402 June 11, 1996 IN RE: FIRST READING OF ORDINANCES h Ordinance amending and reenacting sections 10-1 through 10-6. sections 10-8 through 10-11. and sections 10-15. 10-115.10-16.10-18. and 10-19. Article I; sections 10-30 through 10-36. Article II; and sections 10-53 and 10-56, Article III: and to repeal section 10-51. Article III: of Chapter 10, Licences of the Roanoke County Code enabling legislation. to impose a license fee. and to provide for tax limitations and rate increases relating to the Roanoke County Business. Professional. and Occupational License (BPOL) tax. (Brent Robertson. Budget Manager) . .... Mr. Robertson reported that the General Assembly made significant amendments to the BPOL tax that included the provision that no locality could impose a BPOL tax on any business with gross receipts less than $100,000. The projected revenue loss to Roanoke County is $465,000. The amended legislation does authorize localities to impose a fee up to $100 for issuance of a business license. Mr. Robertson requested that the Board approve the imposition of a $50.00 fee f~r issuance of a business license which would be revenue neutral and cover the projected loss of $465,000. Assistant County Attorney Vickie Huffman described the ---.." June 11, 1996 40J - administrati ve changes to the ordinance and advised that the commissioner of the Revenue requested that businesses with gross receipts of less than $3,000 will be exempt from paying the license fee. Supervisor Nickens expressed concern about holding the public hearing on the tax after the funds are already included in the budget. Staff was directed to advise County businesses of the changes and include a document showing the fee changes before second reading. Supervisor Johnson moved to approve the first reading of the ordinance with the inclusion of Massage Therapists and Technicians, and to set the second reading and public hearing for June 25, 1996. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None ~ Ordinance authorizing the relocation of the polling place for the Green Hill Precinct from Fort Lewis Fire station to Fort Lewis Baptist Church and the North vinton polling place from the Vinton Fire station to the vinton Baptist Church. (Paul Mahoney. county Attorney) This ordinance was requested at the recommendation of 404 June 11, 1996 - the Roanoke County Electoral Board. Supervisor Nickens moved to approve the first reading and set the second reading and public hearing for June 25, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: APPOINTMENTS h Building Code Board of Adjustments and Appeals Supervisor Eddy nominated Richard Evans, who is the current alternate member, to serve a four year term as a regular member. His term will expire April 13, 2000. ~ Highway and Transportation Safety Commission. Supervisor Eddy asked Ms. Allen to contact Thomas Abbott to determine if he would be willing to serve on this commission. IN RE: CONSENT AGENDA R-061196-6. R-061196-6.e, R-061196-6.h Supervisor Johnson introduced Dr. Kolb, Director of Pupil Personnel Services who is retiring, and thanked him for his years of service to the County schools. Supervisor Johnson moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None June 11, 1996 405 RESOLUTION 061196-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 11, 1996, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Approval of Minutes - May 9, 1996. 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals, the Board of Zoning Appeals, The Community Policy and Management Team, the Metropolitan Planning Organization, and the Parks and Recreation Advisory Commission. 3. Acceptance of a grant by the Police Department for Community Crime Prevention Services. 4. Acceptance of a grant by the Police Department for enhancing drug enforcement and prosecution. 5. Acceptance of a grant by the Police Department for school resource officers. 6. Acceptance of Summerfield Drive, "Summerfield Subdivision," section 1 and 2, into the Virginia Department of Transportation Secondary System. 7. Request from School Board for appropriation of the Summer Youth Program grant. 8. Request from School Board for appropriation of the 1996/97 Roanoke Valley Regional Special Education Budget. 9. Adoption of a resolution removing Deerfield Circle from the 1985 road bond project list. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 406 June 11, 1996 On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following vote: AYES: NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None RESOLUTION 061196-6.e REQUESTING ACCEPTANCE OF SUMMERFIELD DRIVE, SUMMERFIELD SUBDIVISION, SECTION 1 AND 2, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportatio~, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Eddy, Minnix. Harrison. Nickens. Johnson Nays: None RESOLUTION 061196-6.h REMOVING DEERFIELD CIRCLE FROM THE 1985 ROAD BOND LIST. WHEREAS, the Board of Supervisors adopted the 1985 Bond referendum to have Deerfield Circle improved to state standards along with several other roads. June 11, 1996 44)7 WHEREAS, staff has been working with the developer and the Virginia Department of Transportation but we have not been successful in complying with VDOT's directives, NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes staff to remove Deerfield Circle from the 1985 road bond project. On motion of Supervisor Johnson to resolution, and carried by the following vote: adopt the AYES: NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: (1) He asked for a report on the Virginia Department of Transportation public hearing held on June 6, 1996. Mr. Hodge responded that he attended the meeting and felt that there was greater interest in road improvements to Routé 11/460. (2) He advised that he received a list from Mr. Hodge on energy savings in the schools from Johnson Controls which included statistics showing considerable savings. Mr. Hodge advised that he received the list from Dr. Gordon and that he would have staff look at the electricity line items in the budget to compare the actual savings. (3) He was pleased to hear from Senior Assistant County Attorney Joe Obenshain that the regional decal enforcement program would be increased with the addition of other localities. (4) He asked about the status of the policy manual. Mr. Mahoney responded that the department heads had received a copy and will meet on June 17 to review; and that copies will then be forwarded to the Board of Supervisors. 408 June 11, 1996 Supervisor Harrison: He announced that he has received calls from residents on Sagewood circle concerning road improvements and has forwarded the information to Arnold Covey. supervisor Nickens: He asked that staff contact VDOT regarding a new traffic count at Oak Grove Plaza on Route 419 following completion of the McDonald's Restaurant. Supervisor Johnson: He announced that he attended the unveiling of the new entrance at Hollins College on June 1 and that plans were also unveiled for the Hollins Village Master Plan at the ceremony. IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports after discussion of Item 4. The motion carried by a unanimous voice vote. h General Fund unappropriated Balance ~ capital Fund unappropriated Balance h Board contingency Fund ~ Progress Report on the Comprehensive Plan IN RE: SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION Chairman Johnson reported that the Hall of Fame was established in 1986 by the Board of Supervisors to honor senior citizens who serve the community by acts of volunteerism. Four individual awards, one special award and five certificates of recognition were presented by the Chairman. The individual awards went to Lynn Ricker and Theodore Susac for their volunteer June 11, 1996 409 activities at Camp Roanoke, Dwight Bogle for his volunteer efforts in the rescue squad and youth sports and Rose M. Allen for her work with the Girl Scouts, and the VICAP Program who assisted senior citizens with health care insurance concerns. certificates were presented to Betty Huddleston, Jon McKenna, Mabrey Hunt, Waynard Caldwell, and Charlie Jones, Jr. Following the awards presentation, the Board recessed to attend a reception honoring the recipients. IN RE: . EXECUTIVE SESSION At 5:20 p.m., Supervisor Minnix moved to go into Executive Session following the reception pursuant to the Code of Virginia section 2.1-344 A. (1) personnel matter, performance evaluation of County Administrator and County Attorney and appointment of Fire and Rescue Chief; (5) expansion of existing business or industry; (3) disposition of publicly held real estate; and (7) legal matter; negotiations with the Town of vinton. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: RETURN TO OPEN SESSION At 6:10 p.m., the Board returned to open session. IN RE: WORK SESSIONS 410 June 11, 1996 - h williamson Road Master Plan (Terry Harrington, Director of Planning and Zoning) Presentations were made by Terry Harrington, Director of Planning and Zoning and Planner Linda Sims. Mr. Harrington reported that the project emerged from discussion between Hollins College and the County. The objectives of the project are to enhance the built environment, promote enhanced economic activity in the area, and to serve as a pilot project for future programs in other commercial corridors. The master plan, prepared by Hill studios, provides a set of guidelines for public and private actions that grew out of community involvement in meetings and design workshops. Funding options include $30,000 remaining from the previous budget and $30,000 budgeted for 1996/97, establishment of a tax increment district, and special service district, federal grants and private sources. The funds could be used for design assistance programs, matching grant programs, loan pools, tax abatements, waiver or assistance with utility hook-up fees, and landscaping of public gateways. Mr. Hodge advised that General Services Director Bill Rand and the Parks and Recreation Department will also be assisting with the project. ~ Budget Work Session (Brent Robertson. Budget June 11, 1996 4ll---,-,^.~ . Manager) Final consensus of the board was reached on contributions to human, social, and cultural agencies. There was discussion and Board direction on the following issues: a. $30,000 for vinton Jaycee Field and $10,000 for Garst Mill Park: consensus to fund. b. Additional funding for General District Court and Urban Partnership: no consensus to fund. c. Jail Expansion proj ect presented by Sheriff Gerald Holt: no consensus to move forward at this time. d. Police Firing Range: hold for further discussions e. Requests from Supervisor Eddy's memorandum: (1) $5,000 for Employee Incentive Awards: support for funding. (2) Funding for additional fire hydrants and replacement equipment: new Fire and Rescue Chief to report back. (3) $10,000 for Contran Slots: willing to consider. (4) Fund low band tourist radio system: discuss at the July 9 joint meeting with Roanoke City council (5) Generator for Bent Mountain Fire station and air compressor for Cave Spring Fire Station: new Fire and Rescue Chief to report back. (f) Consensus on actual 1996-97 vehicle count at 412 416, ( g) 735. (h) $350,000 June 11, 1996 Consensus on 1996-97 full time employees at Board Contingency Fund to be increased to h County Participation on "Petition for Public Works Projects.n (Gary Robertson. utility Director) Mr. Robertson explained that this policy would offer a means to increase the utility residential base if the County participated in construction costs through use of the existing "Petition for Public Works" ordinance. This ordinance allows citizens to petition for public works projects such as water and sewer extensions and allows the County to accept a portion of these costs. It also allows the Board to assess improvements to all properties when at least 75 percent of the property owners request the improvements. The policy allows costs to be shared between the property owners and Roanoke County, with the amount of County participation determined by the future benefits, potential payment and citizen participation. Mr. Robertson requested that the County establish a reserve of funds that could be used as the County portion for projects that meet the criteria. The suggested source of funds is the interest income from the unspent 1993 General Obligation June 11, 1996 ~-------= ~_._----~ Bonds which amounts to $603,515. Mr. Robertson presented a list of potential projects and their estimated cost. Supervisors Nickens and Eddy did not support use of general funds for the project. Supervisor Eddy sugg~sted that the funds be borrowed from the General Fund for the utility Fund and reimbursed to the General Fund as people sign on for water and sewer. Following discussion, Mr. Robertson was directed to bring back the list of pilot projects and policy for adoption on June 25, 1996. IN RE: EXECUTIVE SESSION At 8: 35 p.m., Supervisor Johnson moved to go into Exêcùtive Session pursuant to the Code of Virginia section 2.1- 344 A. (1) evaluation of county attorney and county administrator. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None IN RE: CERTIFICATION OF EXECUTIVE SESSION R-061196-7 At 10:07 p.m., Supervisor Johnson moved to return to Open session and adopt the certification Resolution. The motion carried by the fOllowing recorded vote: 414 June 11, 1996 AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 061196-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, section 2.1-344.1 requires a certification by the Board County, Virginia, that such executive conformity with Virginia law. of the Code of Virginia of Supervisors of Roanoke meeting was conducted in NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of certification Resolution, vote: Supervisor Johnson to adopt the and carried by the following recorded AYES: NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None IN RE: OPEN SESSION At 10:08 p.m. the Board return to Open Session and reconvened the meeting. IN RE: NEW BUSINESS June 11, 1996 Al5 ÅL Resolution approving the fiscal year 1996/97 buqget for Roanoke County. (Brent Robertson. Budget Manager) R-061196-8 Mr Robertson advised that the resolution approving the 1996/97 budget was developed from budget work sessions with the Board as of the May 28, 1996 meeting. Subsequent Board direction from today's work session will cause some figures to change by reallocation from one section to another. However, the total County budget would not change. Supervisor Eddy advised he would not support the budget because of the way it was developed. Supervisor Nickens moved to approve the 1996/97 budget with changes resulting from the work session and adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor Eddy RESOLUTION 061196-8 APPROVING THE FISCAL YEAR 1996-97 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.160 of the 1950 Code of Virginia, as amended, provides that the governing body of the county shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of section 15.1-162 of the State Code, and the public hearing as required thereon was held on May 28, 1996. NOW, THEREFORE, BE IT RESOLVED by the Board of 4U) June 11, 1996 - Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1996-97 for Roanoke County, Virginia, as follows: Adopted Adopted FY 1995~96 FY 1996-97 Reven~e Estimates General Fund: General Govemment: General Property Taxes $ 57,440,000- $-- 62,130,000 Other Local Taxes 18,300,000 19,270,000 Pennits, Fees &. Licenses 536,000 567,000 F:ines and Foñeitures 487,500 437,500 Charges for Services 250,200 299,500 Commonwealth 5,470,952 5,499,251 Federal 1,560,048 1,655,048 Other 5,335,198 956,808 Total General Govemment 89,379,8~8 90,815,107 Youth Haven IT 387,247 405,330 Law Library 41,980 41,980 Recreation Fee Class 616,763 704,597 Comprehensive Services 1,126,122 1,446,110 Internal Services . 1,461,964 1;501,854 Garage IT 257 ,278 259,001 Total General Fund 93,271,252 95-,173,979 Debt Service Fund 8;706,612 9,602,669 Capital Proj e¢ts Fund 575,000 355,000 Internal Service Fund 1,169,996 888,826 Water Fund 11,448,462 10,711,356 Sewer Fund 5,351,155 5,489,574 School Operating Fund 76,103,239 79,912,607 School Cafeteria Fund 2,995,000 3,017,000 School Grants Fund 1,652,032 1,498,253 School Textbook Fund 771,283 814,526 Other School Funds 1,500,000 0 Total Revenues All Funds 203,550,031 207,463,790 Less: Transfers (55,985,798) (56,194,679) Total Net ofTransfeÍs $ 147.564.233 $ 151.269.111 June 11, 1996 -411~--_._.__.- - - . Adopted Adopted FY 1995-96 FY 1996-97 Proposed Expenditures . General Fund: General Government: General Admúristration $ 2,170,233 $ 2,134,094 Constitutional Officers 6,092,179 6,093,764 Judicial Administration 319,77-8 502,670 Management Services 1,690,775 1,791,726 Pµblic Safety 9.249,300 10,017,684 Community Services 7,988,473 7,750,101 Human Services 8,244,237 8,529,310 Non-Departmental 3.913,353 3,432,674 Transfers to School Operating Fund 41,530,692 42,206,668 Transfe::rs to Debt Service Fund 5,492,904 6,052,750 Tra;nsfer fo Internal Services 1,169,996 .888,826 Transfer to Comprcmensive Services 313,015 649,840 Other 800,000 765,000 Addition to Fund Balance 404,963 0 Total General Government 89,379,898 90,815,107 Youth Haven II 387,247 405.330 Law Library 41,980 41,980 Recreation Fee Class 616,763 704,597 Coniprehensive Services Act 1,126,122 1,446,110 Internal Services 1,461,964 1,501,854 Garage n 257,278 259,001 Total General Fund 93,271,2?2 95,173,979 Debt Service :p'und ~,706,612 9,602,669 Capital Projects FuUd 575,000 355,000 Internal Service Fund 1,169,996 888,826 Water Fund -. 11,448,462 10,711,356 Sewer Itiind . 5,351,155 5,489,514- School Operntlng'Fund 76,103,239 79,912,607 - Schoo~ Cafetêna Fund 2,995,000 3,017,000 School Grants- Fund 1,652,032 1,498,253 School Textbook Fund 777,283 814,526 Other School Funds 1,500,000 0 ~':: '. T6tá:1 Expenditures All Funds 203,550,031 207,463,790 Less: Transfers (55,985,798) (56,194,679) Total Net of Transfers $ 147.564.233 $ 151.269.111 418 June 11, 1996 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor Nickens to approve the 1996/97 budget with changes resulting from the work session and adopt the resolution, and carried by the following vote: -~...~ AYES: NAYS: Supervisors Minnix, Harrison, Nickens, Johnson Supervisor Eddy ~ Resolution adopting a capital Improvements Program (CIP) for fiscal years 1997-2001. (Brent Robertson, Budget Manager) R-061196-9 Mr. Robertson advised that the proposed CIP for 1997- 2001 had been discussed at several work sessions and represents an inventory of the County's capital requirements for the next five years. On May 28, 1996 there was a public hearing for citizen comment. Staff recommended that the CIP be adopted as a long-range financial planning tool to identify the capital needs, but does not represent an appropriation of funds. Supervisor Johnson moved to approve the 1997-2001 CIP and adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor Eddy RESOLUTION 061196-9 IMPROVEMENTS PROGRAM ROANOKE COUNTY ADOPTING A CAPITAL FOR FY 1997-2001 FOR capital WHEREAS, the county Administration improvements program to be used as has developed a a management and -. June 11, 1996 419--------- budget tool to assist County staff and the Board of Supervisors in addressing the capital needs of our community; and WHEREAS, the Board of Supervisors has held several work sessions with County staff on this capital improvements program; and WHEREAS, a public hearing capital improvements program was held the comments of the citizens after required by law. on the adoption of this on May 28, 1996, to secure publication of notice as NOW THEREFORE be it res~lved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County capital improvements program for FY 1997-2001 is hereby adopted and approved. 2. That this capital improvements program shall not be considered a portion of the Roanoke County Comprehensive Plan. On motion of Supervisor Johnson to approve the ~997- 2001 CIP and adopt the resolution, and carried by the following vote: AYES: NAYS: Supervisors Minnix, Harrison, Nickens, Johnson Supervisor Eddy h Resolution establishing salaries for the County Administrator and County Attorney. (Paul M. Mahoney. County Attorney) R-061196-10 Supervisor Johnson announced that the County Administrator and County Attorney had received their evaluations and moved to approve their salaries as follows: The County Administrator will receive a four percent increase to be invested in the National Association of Counties Deferred compensation Plan, and the County Attorney will receive a four percent salary 420 June 11, 1996 ~ - increase. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 061196-10 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke county, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 1996-97, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual base salary for the County Administrator shall remain at $105,748.86. In addition, the county Administrator will receive a supplement of $4,230 for the purpose of an elective deferral under a salary reduction - agreement pursuant to sections 402 and 457 if the I~ternal Revenue Code. 2. That the annual salary for the County Attorney shall be increased by 4% to $90,092.29." 3. That the effective date for the establishment of these salaries shall be July 1, 1996. On motion of Supervisor Johnson to adopt the resolution and carried by the following vote: AYES: NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None IN RE: FIRST READING OF ORDINANCES ~ Ordinance appropriating the funds for the 1996/97 fiscal year budget for Roanoke County. (Brent Robertson. Budget Manager) Mr. Robertson advised that the budget was presented to June 11, 1996 ~ ~--~-_._. ,__w~.....¡ ~_. T _ _ _~.~__~~·_a. the Board of Supervisors on May 28 and a public hearing was held to receive comment from the public. He presented the budget with changes determined at the work session. The total County budget is $207,463,790, and the ordinance conforms with reporting used in the comprehensive Annual Financing Report. Supervisor Minnix moved to approve the first reading with changes resulting from the work session, with second reading and public hearing set for June 25, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Supervisor Nickens asked for the expiration dates for grants and temporary full-time positions. Supervisor Johnson asked staff to notify the various agencies of the final decisions on contributions. ~ Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke county pursuant to Section 3.07 of the Roanoke county Charter and Section 14.1-46.01:1 of the Code of Virginia. (Diane Hyatt. Finance Director) Supervisor Minnix moved to approve the first reading of ordinance increasing salaries by four percent and set the second reading and public hearing for June 25, 1996. The motion carried 422 June 11, 1996 c= by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: ADJOURNMENT At 10:31 p.m., Chairman Johnson declared the meeting adjourned. Submitted by, Approved by, 7??~~ C2..L--l~ Mary H. Allen, CMC Clerk to the Board Bob L. Johnson, Chairman