7/23/1996 - Regular
July 23, 1996
529--...
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Roanoke County Board of Supervisors
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
July 23, 1996
The Board of Supervisors of Roanoke County, virginia, met this
day at the Roanoke County Administration Center, this being the fourth
Tuesday, and the second regularly scheduled meeting of the month of
July, 1996.
IN RE:
MEETING WITH ROANOKE VALLEY LEGISLATORS
Chairman Johnson called the meeting ~o order at 2:00 p.m. The
roll call was taken.
MEMBERS PRESENT:
Chairman Bob L. Johnson, Vice Chairman Harry C.
Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike"
Harrison, H. Odell "Fuzzy" Minnix
MEMBERS ABSENT:
None
LEGISLATORS PRESENT: State Senator John Edwards, Delegates H. Morgan
Griffith, Clifton "Chip Woodrum, and Brian
Shepherd, Legislative Liaison to A. Victor Thomas
Mr. Mahoney presented two documents: (1) Resolution 052896-2,
the County's legislative proposals that were forwarded to the Virginia
Association of Counties and (2) comments presented by Chairman Johnson
536
JUly lJ 1~~6
~
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to the House Appropriations Committee on July 10, 1996.
Mr. Mahoney thanked the legislators for their assistance. He
outlined the most important issues which included: (1) the Visitors
Center on the Blue Ridge Parkway, (2) increased funding for.primary and
secondary roads, (3) Police Department funding and lost positions in the
Sheriff's Office, and (4) taxing authority for school boards. He also
advised that Roanoke County opposes House Bill 1513 which would shift
more of the costs of water and sewer facilities from the homebuilders to
the consumers, and any effort to eliminate local sources of taxation.
Following discussion of the issues, the legislators emphasized
the importance of local governments' involvement in General Assembly
legislation, and suggested that localities need to send local officials
to Richmond during the General Assembly to keep them informed of the
impact of bills.
IN RE:
ADJOURNMENT OF JOINT MEETING WTIH LEGISLATORS
At 2:55 p.m., Chairman Johnson adjourned the meeting with the
Roanoke Valley legislators and declared a brief recess prior to the
regular meeting.
IN RE:
CALL TO ORDER
Chairman Johnson called the meeting to order at 3:00 p.m. The
roll call was taken.
t'
July 23, 1996
531
-
MEMBERS PRESENT:
Chairman Bob L. Johnson, Vice Chairman Harry C.
Nickens, Supervisors Lee B. Eddy, Fenton F. "spike"
Harrison, H. Odell "Fuzzy" Minnix
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, Co~nty Administrator; Paul M.
Mahoney, County Attorney; Mary H. Allen, Clerk;
John M. Chambliss, Assistant-County Administrator;
Don C. Myers, Assistant County Administrator; Anne
Marie Green, Director, community Relations
IN RE:
OPENING CEREMONIES
The invocation was given by Gardner W. Smith, Director,
Development Services. The Pledge of Allegiance was recited by all
present.
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Hodge added a briefing on the joint Roanoke City and
Roanoke County building permit application.
Supervisor Eddy added appointments to the Transportation
Study Committee and School Construction Committee to Executive
Session.
IN RE:
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
~ Recognition of Supervisor Lee Eddy for being
awarded the 1996 Dixon Award by the Virginia
Association of Planning District Commissions.
Chairman Johnson presented a certificate of recognition
=====-~-======:=-.:=:_:=::::::=====:-::::-::::::::~ll;-~=:::::::=:===.==::.:==::=:::.::=__::--=---=______-==--=-__
.,.
to Supervisor Eddy.
h Recogni tion of Treasurer Alfred c. Anderson for
receiving the Victor E. Martinelli outstanding
Treasurer's Award.
Chairman Johnson presented a certificate of recognition
to Mr. Anderson.
IN RE:
BRIEFINGS
~ Briefing on Joint Roanoke City/Roanoke County
Building Permit Application (Arnold Covey. Director
of Engineering and Inspections>
Mr. Covey presented to the Board copies of the new
building permit application that will b~ .u7~~ by both Roanoke City
and Roanoke County. He explained the application was the goal of
a joint study committee with staff from both the City and County,
and will have the logos from both localities.
IN RE: NEW BUSINESS
~ Authorization to extend sanitary sewer line to
Clearbrook Elementary School. CElmer C. Hodge,
County Administrator>
A-072396-1
Mr. Hodge reported that in June, the Roanoke County
July 23, 1996
533
Health Department conducted a soil and site evaluation for a septic
system repair/replacement for the Clearbrook Elementary School.
The results indicated that the site is not suitable for a septic
system and the Health Department recommended extension of public
sewer. It is estimated that construction of these facilities would
require funding of $215,000. Mr. Hodge advised that funds would be
appropriated from the school general fund, the capital fund, or the
School Board could use funds from the architectural and engineering
account.
Supervisor Eddy asked if there was a request for the
sewer extension from the School Board. Mr. Hodge indicated that he
received the request from School Director of Facilities and
Operation Homer Duff. School Superintendent Deanna Gordon was
present and responded that the School Board has discussed the issue
but made no request for funding.
Dr. Gordon asked if the staff recommendation locked in
the source of funding to those mentioned by the County
Administrator. Supervisor Johnson responded that the School Board
could fund the sewer extension within the flexibility of the School
Board budget.
Supervisor Nickens moved to approve the extension with
the School Board determining the source of funds. The motion
carried by the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
_=--===::.-==_53A=.:::-_::-:--=:::.-.-==:=-.:::=:::::========_::::=::::~~~~:=2.::~~;;;~-=:::::::===--.::..-==::::==::.:-.:::=:==:=-.-:.:::::=-=--________...:_
Io.-.~~
NAYS:
Supervisor Eddy
.2....... _ Request for Approval of a County participation
,::;:_pr~grarn for Petition for Public Works projects.
~1Elmer c. Hodge. County Administrator)
A-072396-2
Mr. Hodge advised that there is no County plan for
extension of utilities into older neighborhoods or neighborhoods
with water or sewer problems. A work session was held on June 11
to discuss methods for the County to advance funds for water and
sewer improvements when residents are willing to participate. At
the previous meeting, several Supervisors requested information
showing how a pay-back could be realized. Mr. Hodge advised that
this information was attached to the report, as well as a proposed
policy and a list of the projects. Each project will be evaluated
and brought back to the Board for approval before any funds are
expended. Funds for the project are available from the unspent
interest on the 1993 General Obligation Bonds in the amount of
$603,515.
Supervisor Eddy announced that he would not support the
policy because he was not satisfied with the examples of the
payback and would like assurances that any funds advanced from the
General Fund would be repaid by the utility Fund.
Supervisor Nickens moved to approve the program and
July 23, 1996
535
funding.
AYES:
NAYS:
The motion carried by the following recorded vote:
Supervisors Minnix, Harrison, Nickens, Johnson
Supervisor Eddy
It was the consensus of the Board that each project will
be brought back for approval and cost/payback analysis.
h Request from the Roanoke county School Board for
additional funding to complete renovations to Fort
Lewis Elementary School. Cave spring Junior High,
and William Byrd High School. (Dr. Deanna Gordon.
School Superintendent)
A-072396-3
Dr. Gordon explained that this request is the result of
increased expenses since the study was completed in 1994, and
described what costs had increased in the projects. Three
alternatives were offered to fund the projects: (1) increase the
amount of the Literary Loan for Fort Lewis by $575,000; (2) include
funding in the Fall 1996 VPSA sale for the Northside
Gym/Auditorium, with the Board paying the $200,000 debt service.
(3) use funds set aside for the architectural and engineering work
for a new County Highs School ($1,250,000) and interest income from
the School portion of the 1993 general obligation bonds. There
would be no additional debt service.
Supervisor Nickens moved to approve alternative #3 for
---------536-
July 23, 1996
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the source of funding. Ms. Hyatt advised that this alternative has
not been discussed with the School Board.
Supervisor Nickens
restated his motion to approve and concur with the School Board and
Superintendent's recommendation with regard to the projects and
that the funding be approved from alternative #3 for $1,737,000,
with the balance from alternative #1 for $575,000. In response to
questions, Supervisor Nickens indicated that it was his intent in
the motion that there be no debt service on the $1.7 million and
that the literary loan debt service be handled as usual and
customary.
Supervisor Eddy requested that the issues be separated in
order to vote on each on individually as allowed in Roberts Rules.
Chairman Johnson ruled that the motion was out of order and asked
for a vote on his ruling.
His ruling was sustained by the
following recorded vote:
AYES:
Supervisors Minnix, Harrison, Nickens, Johnson
NAYS:
Supervisor Eddy
Supervisor Nickens moved to approve funding as follows:
(1) 1995 Spring VPSA A&E Funds - $1,250,000; (2) interest from
school portion of 1993 General Obligation Bonds - $487,000; (3)
increase literary loan for Fort Lewis - $575,000.
The motion
carried by the following recorded vote:
AYES:
Supervisors Minnix, Harrison, Johnson
NAYS:
Supervisors Eddy, Nickens
July 23, 1996
537
~ Request from strauss Construction for 50% credit of
the off-site sewer fees for the Polo Club
Development. (Bob Benninger. Assistant utility
Director)
A-072396-4
Mr. Benninger reported that strauss Construction has
submitted a concept plan for 50 residential lots. Providing public
sewer will serve other properties in this area including Green Hill
Park. The estimated cost of the off-site sewer line is $58,375 and
the off-site fees are $75,000. The 50% credits would total $37,500
and will be applied to the construction cost of $58,375.
Supervisor Eddy asked if the sewer line went through
Green Hill Park. Supervisor Johnson responded that some of the
line goes through the park. He also expressed concern about the
$1,000 cost for the easement. There was Board consensus to remove
the cost.
Supervisor Harrison moved to approve with removal of
$1,000 for the easement through Green Hill Park. The motion_
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
~'1. 0 July 23, 1996
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IN RE:
REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING
ORDINANCES - CONSENT AGENDA
Supervisor Minnix moved to approve the first readings and
set the second readings and public hearings for August 27, 1996
after discussion of Item 1. The motion carried by the following
recorded vote:
AYES:
Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS:
None
~ Ordinance authorizing a special Use Permit to
operate a day care center located at 5501 Florist
Road. Hollins Magisterial District. upon the
peti tion of Shining stars Early Learning Center,
Inc.
Supervisor Johnson asked that staff look at the current
day care regulations.
~ Ordinance authorizing a special Use Permit to
construct a religious assembly. located between
7425 and 7502 Old Mill Road. Windsor Hills
Magisterial District, upon the petition of wister
Sowder.
~ Ordinance to rezone approximately 5.5 acres from I-
1 and C-1 to C-2 and obtain a Special Use Permit to
construct assisted living and elderly housing
facilities. located approximately 0.1 mile north of
the intersection of Route 460 and Daugherty Road,
Catawba Magisterial District. upon the petition of
Richfield Retirement community.
IN RE:
SECOND READING OF ORDINANCES
~ Ordinance for authorization to _ acquire necessary
water and sewer line easements and property to
construct the West Main street Sewer Extension.
July 23, 1996
539
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(Bob Benninger. Assistant utility Director)
0-072396-5
There was no discussion and no citizens present to speak
on this ordinance.
supervisor Minnix moved to adopt the ordinance. The
motion carried by the following recorded vote:
AYES:
Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS:
None
ORDINANCE 072396-5 FOR AUTHORIZATION TO ACQUIRE NECESSARY
WATER AND SEWER LINE EASEMENTS AND PROPERTY TO CONSTRUCT
THE WEST MAIN STREET SEWER EXTENSION
WHEREAS, location plans for the West Main Street Sewer
Submain Project have been completed and the project will require
acquisition of water and sewer line easements across certain
properties; and
WHEREAS, said easements are to be acquired to facilitate
any future construction of the West Main Street Sewer Submain
Project; and
WHEREAS, section 18.04 of the Roanoke county Charter
directs that the acquisition of real estate be accomplished by
ordinance; the first reading of this ordinance was held on July 9,
1996; and the second reading was held on July 23, 1996.
NOW, THEREFORE, be it ordained by the Board of
Supervisors of Roanoke County, Virginia, as follows:
1. That the acquisition and acceptance of the necessary
water and sewer line easements for the West Main Street Sewer
Submain Project is hereby authorized across the following
properties, referenced by tax map number, from the following
property owners, their successors or assigns:
TAX MAP NO.
PROPERTY OWNER
~ .Tul~ 23 1996
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~.~
55.13-1-4
55.03-3-45
55.03-3-46
55.03-3-35
54.04-1-10
54.04-1-14
54.04-1-15 and 16
54.04-1-18
Lewis Gale Building Corporation
Albert Salem
William & Ruth McNew
Ronald L. & Trina . Moran
City of Salem
Lucy Clark
Ruth Phlegar
Fort Lewis Baptist Church Trustees
2. That the consideration for each easement acquisition
shall not exceed a value equal to 40% of the current tax assessment
for the property to be acquired plus the cost of actual damages, if
any; and
3. That the consideration for each easement shall be
paid from the Sewer Repair and Replacement Fund; and
4. That the County Administrator is hereby authorized
to
execute such documents and take such actions as may be necessary to
accomplish these acquisitions,· all of which shall be on form
approved by the County Attorney.
On motion of Supervisor Minnix to adopt the Or~inance,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None .
IN RE:
APPOINTMENTS
k
Metropolitan
Transportation
District
study
Committee
Appointments to this committee were discussed in
Executive Session.
~ Social Services Advisory Board
Supervisor Eddy nominated Jan Dowling to a four year term
which will expire August 1, 2000, and asked that the appoirt~ment be
added to the Consent Resolution for confirmation.
~ School Board Facilities study Committee
July 23, 1996
541
Appointments to this committee were discussed in
Executive Session.
After Executive Session, supervisor Nickens
moved to nominate Patricia McKinney to serve as an at-large member.
The motion carried with a unanimous voice vote to confirm
immediately.
Ms. Allen was asked to notify Dr. Gordon, School
Superintendent.
IN RE:
CONSENT AGENDA
R-072396-6, R-072396-6.g
Supervisor Minnix moved to adopt the Consent Resolution
with confirmation of appointment to Social Services Advisory Board
added to Item 1.
The motion carried by the following recorded
vote:
AYES:
Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS:
None
RESOLUTION 072396-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA
BE IT RESOLVED by the Board of supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of supervisors for July 23, 1996 designated as Item M - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 7,
inclusive, as follows:
1. Confirmation of Committee appointments to the
Building Code Board of Adjustments and Appeals and
Highway and Transportation Safety Commission and
~ July 23, 1996
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_._~----_._------
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Social Services Advisory Board.
2. Acceptance of Sanitary Sewer Facilities serving
Laurel Hills - Lot 6, Sewer Extension.
3. Acceptance of the Local Government Challenge Grant
from the Virginia Commission of the Arts.
,.
4. Appropriation of Compensation Board reimbursement
for capital purchases for the Clerk of Circuit
Court's Office.
5. Donation of sanitary sewer easement on Lot 9,
Farmington Place, from Jeffrey Maronic, Inc., to
the Board of Supervisors
6. Request from School Board for appropriation of
funds from the Roanoke Valley Regional Board to the
School Operating Fund.
7. Request for acceptance of st. Ives Court and
portions of Sulgrave Road and Scotford Court into
the Virginia Department of Transportation Secondary
System.
2. That the Clerk to the Board is hereby authorized ànd
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Minnix to adopt the Consent
Resolution, with additional confirmation to Item 1, and carried by
the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 072396-6.g REQUESTING ACCEPTANCE OF ST. IVES
COURT AND PORTIONS OF SULGRAVE ROAD AND SCOTFORD COURT
INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM
WHEREAS, the streets described on the attached Additions
Form SR-5(a), fully incorporated herein by reference, are shown on
plats recorded in the Clerk's Office of the Circuit Court of
Roanoke County, and
WHEREAS,
the Resident Engineer for the Virginia
July 23, 1996
543
-
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision street
Requirements of the virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR-5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of virginia, and the
Department's Subdivision Street Requirements. and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the virginia
Department of Transportation.
Recorded vote
Moved By: Supervisor Minnix
Seconded By: None R~quired
Yeas: Supervisors Eddy. Minnix. Harrison. Nickens, Johnson
Nays: None
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
supervisor Harrison: (1) He has received concerns about
traffic conditions on Dry Hollow Road which goes to the reservoir
and Camp Roanoke.
He asked for assistance in resolving the
problems. (2) He attended a meeting in west County regarding water
and sewer lines. He asked residents in the areas to contact their
civic leagues if they are interested in connecting to County water
and sewer.
(3) He is still interested in amending the County
ordinance to allow for 3 dogs in residential sections.
supervisor Nickens: (1) He received a letter from School
Board member Tom Leggette regarding the recent General Assembly
legislation allowing a "design-build" option for school construction
___5~:==~.::==:-_::.=..-====-=--=-.=:.::.-=--=:.~=~~~..~~~~:.~J~-=:=~-=.:==-=_===--==-_..:::::====::..-=-===--====--===.::=::=::
---
projects. He asked whether Mr. Hodge has asked the School Board to
consider value engineering for all school projects over $2 million.
Chairman Johnson responded that he will draft a letter to the
School Board chairman.
Supervisor Eddy: (1) He announced that the Fifth Planning
District Commission has arranged for a speaker from North Carolina
to attend a meeting to describe measures being taken in that state
to preserve the property adjacent to the Blue Ridge Parkway, and
invited other Board members to attend. (2) He attended the Valley
Beautiful Committee meeting and advised that they are setting up a
land trust in the Roanoke Valley for preservation purposes. (3) He
asked Mr. Hodge if he has contacted the Virginia Department of
Transportation to discuss issues related to setup of a low band
tourist radio. Mr. Hodge responded that he had not yet, but will
contact VDOT. (4) He acknowledged the death of Sherri Shindell who
attended Board meetings on behalf of League of Women Voters and had
donated land for Happy Hollow Park. Supervisor Nickens asked
whether the Facts for Voters brochure produced by the disbanded
League could be continued. Mr. Hodge advised that Ms. Allen had a
discussion with the Registrar's Office about continuation of the
project. (5) He asked about any response to Chairman Johnson's
letter to the Roanoke Valley Resource Authority concerning regional
recycling. Supervisor Johnson advised that Executive Director John
Hubbard is waiting for the completion of a joint city/county solid
July 23, 1996
545
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-
waste study committee before pursuing, and that all members of the
RVRA must concur before there are any changes. (6) He advised that
he supports Supervisor Harrison's request to permit 3 dogs in
residential areas.
supervisor Johnson: (1) He has some correspondence that
he would like to discuss with Fire and Rescue Chief Tommy Fuqua.
(2) He questioned why one individual must pay the entire assessment
for property for one year after it has been split. He asked Mr.
Mahoney to investigate and report back.
IN RE:
CITIZENS' COMMENTS AND COMMUNICATIONS
1.
Don Terp. 5141 Appletree Drive
expressed
appreciation to the Board for funding the renovations to Fort Lewis
Elementary School.
2. Lela Spitz. 1971 Oak Drive Ext. Salem. expressed
appreciation to the Board for funding the renovations to Fort Lewis
Elementary School.
IN RE:
REPORTS
supervisor Nickens moved to receive and file the
following reports after discussion of Item 7 and 8.
The motion
carried by a unanimous voice vote.
~ General Fund unappropriated Balance
~ capital Fund unappropriated Balance
~ July 23, 1996
. ..-.----.::-.:--:-:.::-...-::::-..-:::--..--...::..-::. ....__....-:::::.::.::.-.--- -- :- .,--
__R~.,_.___~__.__
-
~ Board contingency Fund
~ Accounts Paid - May 1996
~ Accounts Paid - June 1996
h
statement
of
T~easurer's
Accountability
per
Investments and Portfolio policy as of June 30.
1996.
h Report of claims activity for the Self-Insurance
Program.
~ Bond project status Report.
Supervisor Eddy asked for a report on Dixie Caverns, and
suggested that any remaining park funds be used for Garst Mill
Park.
IN RE:
WORK SESSION
~ Comprehensive Plan
The work session began at 5:05 p.m. Planning and Zoning
Director Terry Harrington, Assistant Director John Hartley, and
Planner Gary Mitchell reported to the board on the work schedule
for update of Comprehensive Plan and presented draft documents.""
Mr. Harrington advised that there will be an update sent
to the Board every month and a quarterly newsletter will be
prepared. Mr. Hartley presented a list of the Citi?ens Advisory
Committee and indicated that they still needed four more members.
The committee will advise the Planning staff and encourage
July 23, 1996
547
increased citizen involvement in the process.
Mr. Hartley presented the work schedule and reported that
they hope to have the plan adopted by December 1997. They will
also be coordinating with other departments to review the4plan.
Mr. Harrington advised that they are considering using elementary
school district lines to schedule community meetings. Planner Gary
Mitchell reviewed the demographic trends analysis with the Board.
Chairman Johnson will write to the Chairman of the School
Facilities Study Committee and offer planning staff assistance and
future demographics information for planning future school needs.
IN RE:
EXECUTIVE SESSION
Supervisor Johnson moved to go into Executive Session
following the work session (Executive Session 6:03 p.m. - 6:40
p.m.) pursuant to the Code of virginia section 2.1-344 A (7)
pending litigation, Roanoke County vs. General Electric, et al; (3)
acquisition of real estate for public purposes; (5) discussion
concerning prospective business or industry; and (1) appointment of
individuals to committees. The motion carried by the following
recorded vote:
AYES: supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE:
CERTIFICATION OF EXECUTIVE SESSION
._-~
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July 23, 1996
" "._._-~~.,. ""-.._'_...~'.
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._,,, ........_-~-'._-,_...~ ~--. ,,"~..-.._~ --"... ....._-~.
R-072396-7
At 7:03 p.m., Supervisor Johnson moved to return to open
session and adopt the Certification Resolution. The motion carried
by the following recorded vote:
AYES:
Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS:
None
RESOLUTION 072396-7 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1
requires a certification by the Board
County, Virginia, that such executive
conformity with Virginia law.
of the Code of Virginia
of Supervisors of Roanoke
meeting was conducted in
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On
certification
vote:
AYES:
NAYS:
motion of
Resolution,
Supervisor Johnson to adopt the
and carried by the following recorded
Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
None
IN RE:
POSTPONED PUBLIC HEARINGS AND SECOND READING
Ordinance vacating a portion of the subdivision plat for
July 23, 1996
549
Hunting Hills. section 3 of record in Plat book 6. page
63. to remove the "well lot" restriction placed on Tax
Map No. 88-13-3-28.
Chairman Johnson announced that this public.hearing had
been continued until September 24, 1996 at the request of the
purchaser and neighbors.
IN RE:
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
~ Resolution of congratulations to the Glenvar High
School
Tennis
Team for winning
the
State
Championship.
R-072396-8
supervisor Harrison presented the resolution and
Certificates of Appreciation to Coach Lawrence and members of the
team who were present.
Supervisor Harrison moved to adopt the Resolution. The
motion carried by the following recorded vote:
AYES:
Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS:
None
RESOLUTION 072396-8 OF CONGRATULATIONS TO THE GLENVAR
HIGH SCHOOL TENNIS TEAM FOR WINNING THE STATE
CHAMPIONSHIP
WHEREAS, athletic
integral part of the high
opportunity to improve physical
and good sportsmanship; and
competitions are an important and
school experience, providing the
coordination and to learn team work
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WHEREAS, the sport of tennis, in particular, teaches
eye/hand coordination, concentration, and strategy, and
WHEREAS, the Glenvar High School Tennis Team has
exemplified the ideal of high school athletics, with a variety of
team accomplishments, including a 1996 record of 11 wins and 5
losses and winning the state semi finals against West Point High
School 5-4; and *
WHEREAS, the team roster includes: Josh Williamson (AII-
Region and All-State; Tommy Lasperance (All-Region and All-State);
Ryan Teague; Erik Johnston; Pankil Patel; Mandy Wimmer; Mem Mauney;
Perry Taylor; Brian Sasnacht; Casey Kanode; Coach Art Lawrence; and
Assistant Coach Jim Mauney; and
WHEREAS, the Glenvar High School Tennis Team won the
state championship in 1996 for the fifth straight year, defeating
George Mason High School 5-4.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, does hereby commend the
GLENVAR HIGH SCHOOL TENNIS TEAM AND ITS COACHES for outstanding
performance in athletics; and
BE IT FURTHER RESOLVED, that the Board of Supervisors
extends its sincere congratulations to the Team on becoming the
State Champions for the fifth consecutive year.
On motion of Supervisor Harrison to adopt the Resolution,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE:
BRIEFINGS
~ Report on fire on oakland Boulevard
Fire and Rescue Chief Tommy Fuqua advised that while the
response times from Vinton and Read Mountain stations were
acceptable, the response from the Hollins station was not. He met
with the leadership of Hollins Fire and requested that they develop
a short term solution as soon as possible, and work on a long term
July 23, 1996
551
plan to provide coverage during volunteer hours. Hollins Fire has
also met with members of the community.
In response to a question from supervisor Eddy regarding
the possibility that the fire hydrant did not work, Chief Fuqua
advised that it was working, but it could have been_ a traïning
problem. Supervisor Nickens suggested working with RVTV staff to
prepare a video for community awareness and volunteer recruitment.
IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES
~ Ordinance to rezone 5 acres from R-3 to C-l with
conditions to allow commercial uses, located at the
terminus of Burlington Drive adjacent to Friendship
Manor, Hollins Magisterial District. upon the
petition of the Industrial Development Authority.
(Trent Development) CONTINUED FROM MAY 28. 1996
(Terry Harrington. Director of Planning and zoning)
Mr. Harrington reported that the plànning Commission
inquired about using Peters Creek Road as an access and about
future road improvements. Mr. Harrington responded at the meeting
that if Burlington Drive is not used, the applicant would need to
obtain an easement from the adj oining property owner to access
Peters Creek Road and Roanoke County will require curb and gutter
if a new access road is constructed. The Planning Commission
recommended denial because of road access concerns.
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Economic Development Director Tim Gubala advised that the
Industrial Development Authority did not have sufficient time
before the Planning Commission to address the access concerns.
Trent Development has no plans to develop the property at this
time.
Supervisor Eddy expressed concern about the future
welfare of the residents of Burlington Drive, and felt that the
conditions were not sufficient to protect residents. Mr. Hodge
responded that he shared the concerns, but pointed out that traffic
in the current R-3 zoning could be greater than under a commercial
zoning. He suggested that the issue be postponed for further
review.
AYES:
NAYS:
Supervisor Nickens moved to close the public hearing and
continue for 60 to 90 days to allow staff to resolve the issues
related to the road access. Mr. Harrington advised that the issues
should be resolved within 30 days.
The motion carried by the following recorded vote:
Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
None
h Ordinance declaring Lot 2B. Shamrock Industrial
Park (Tax Map No. 55.09-1-20.2) and a 1.656 acre
portion of Shamrock Park (Part of Tax Map No.
55.13-1-2) in the Catawba Magisterial District to
July 23, 1996
553
be surplus and accepting/rejecting an offer for the
exchange of sa~e with property owned by Richfield
Retirement community (Tax Map Nos. 55.03-1-18. 19.
20) (Tim Gubala. Economic Development Director)
0-072396-9
Mr. Gubala reported that the property exchange will be
between properties valued at $113,200 for the County and $100,000
for Richfield. The estimated costs of $2,500 for the survey and
recordation costs associated with the transaction are available in
the Board contingency Fund. He also advised that the County would
work with Richfield on joint planning for stormwater management and
parking facilities.
Dr. Chip Bowling from Richfield Retirement Center was
present and described the plans for their new Alzheimer's facility
and advised that the facility will be designed and constructed
specifically for residents with Alzheimers at an estimated cost of
$4 to $4.5 million dollars.
Supervisor Nickens suggested that the funding for
recordation costs should come from the Economic Development budget.
Supervisor Harrison moved to adopt the ordinance with
$2,500 recordation costs appropriated from Economic Development
fund. The motion carried by the following recorded vote:
AYES: supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
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ORDINANCE 072396-9 DECLARING LOT 2B, SHAMROCK INDUSTRIAL
PARK (TAX MAP NO. 55.09-1-20.2) AND A 1.656 ACRE PORTION
OF SHAMROCK PARK (PART OF TAX MAP NO. 55.13-1-2) IN THE
CATAWBA MAGISTERIAL DISTRICT TO BE SURPLUS AND
ACCEPTING/REJECTING AN OFFER FOR THE EXCHANGE OF SAME
WITH PROPERTY OWNED BY RICHFIELD RETIREMENT COMMUNITY
(TAX MAP NOS. 55.03-1-18, 19, 20)
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provlslons of section 16.01 of
the Charter of Roanoke County, the subject properties, having been
made available and deemed unnecessary for other public uses, are h-
ereby declared to be surplus; and
2. That pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, a first reading was held on July 9,
1996; and a second reading and public hearing was held on July 23,
1996, concerning the exchange of a 3.214-acre parcel of real estate
known as Lot 2B (Tax Map 55.09-1-20.2), and a 1.656 acre parcel of
real estate (a portion of Tax Map 55.13-1-2) Shamrock Park, for
approximately 3.00 acres (being all of Lot 15, all of Lot 16, and
the western 70 feet of Lot 14 as shown on the recorded map of Fort
Lewis Estates, of record in the Roanoke Courity Circuit Court
Clerk's Office in Plat Book 3 at page 51) owned by Richfield
Retirement Community (Tax Map No. 55.03-1-18, 19, 20); and
3. That an offer having been received to exchange said
properties, the offer of Richfield Retirement Community is hereby
accepted/rejected; and
4. That a twenty (20') foot sanitary sewer and water
line easement along the highway right-of-way of Virginia Secondary
Route 643 as shown on a plat entitled "Easement Plat for County of
Roanoke showing new sanitary sewer and water easements through
properties west of Salem" prepared by T. P. Parker & Son, dated
March 5, 1991, revised, July 27, 1995 and of record in Plat Book
18, page 107, in the Roanoke County Circuit Court Clerk's Office,
is hereby specifically reserved and retained by Roanoke County,
together with the right to provide maintenance to any existing or
future facilities located within the easement area, and together
with the right of ingress and egress thereto from a public road;
and
5. As a condition of this exchange, Richfield
Retirement Community has agreed with the County to jointly plan for
a common access, parking area, and storm water management area to
serve the County's Glenvar Library property (a portion of 55.13-1-
July 23, 1996
555
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2) and Richfield's proposed Alzheimer's project on the property to
be acquired (55.09-1-20.2 and a portion of 55.13-1-2) and their
adjoining parcel (55.09-1-19); and
6. That the County Administrator or Assistant County
Administrators are authorized to execute such documents and take
such actions on behalf of Roanoke County as are necessary to
accomplish the property exchange, specifically including the
conveyance and acquisition of respective properties, all of which
shall be upon form approved by the County Attorney. Further $2,500
is appropriated from the Boa1::d' 5 COl1tÎ1!gel1cy PUl!d for survey,
recordation, and other related costs associated with these
transactions.
On motion of Supervisor Harrison to adopt the Ordinance
wi th $2,500 recordation costs appropriated from Economic
Development fund, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
~ Ordinance declaring a parcel of real estate to be
surplus and accepting an offer for the sale of
same; namely the Crestwood Park Well Lot. Tap Map
No. 76.16-2-13.
(Paul Mahoney. county Attorney)
Mr. Mahoney advised that he has received an offer which
included conditions and he has not had an opportunity to negotiate.
He requested that the item be removed from the agenda until he
resolved the issues.
supervisor Eddy moved to delay for 30 days, until August
27, 1996, to allow staff to negotiate conditions included in the
offer to purchase. The motion carried by a unanimous voice vote.
IN RE:
CITIZEN COMMENTS AND COMMUNICATIONS
1. Grover McLeod. 5533 Oakland Boulevard Spoke on behalf
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of a group of residents from the Hollins area and expressed concern
about the response time from the Hollins Fire station to the fire
on Oakland Boulevard. He requested that additional career
firefighters be hired for the Hollins station.
2. Chief Crozier from Hollins Fire Department spoke and
accepted responsibility for the response times. He reported on the
efforts that the station was taking to improve their responses.
3. Patricia Proffitt spoke and requested that the County
consider having all paid firefighters.
IN RE: APPOINTMENTS
~ Transportation District study-committee
Chairman Johnson advised that he would notify Mayor David
Bowers, City of Roanoke, regarding appointments to the Metropolitan
Transportation District study Committee.
~ School Facilities Study Committee
Supervisor Nickens nominated Patricia McKinney to the at-
large appointment to the School Facilities Study Committee. The
motion was carried by a unanimous voice vote.
IN RE:
ADJOURNMENT
Chairman Johnson declared the meeting adjourned at 7:50
p.m.
Submitted by,
Approved by,
July 23, 1996
557
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~5b'.~
Mary H. Allen, CMC
Clerk to the Board
Bob L. Johnson
Chairman
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