1/20/1995 - Special
January 20, 21, 1995
49
Roanoke County Board of Supervisors
Roanoke County Administration Center
5204 Bernard Drive S. w.
Roanoke, Virginia 24018
January 20, 1995
The Board of Supervisors of Roanoke County, Virginia, met
this day at the Roanoke County Administration Center, this being a
special meeting for the purposes of a Planning Session with the School
Board on Friday, January 20, 1995 and a Planning Session with the
Planning Commission on Saturday, January 21, 1995
IN RE:
CALL TO ORDER
Chairman Minnix called the meeting to order at 12:10 p.m.
The roll call was taken.
MEMBERS PRESENT:
Chairman H. Odell "Fuzzy" Minnix, Vice Chairman
Edward G. Kohinke, Supervisors Lee B. Eddy, Bob L.
Johnson, Harry C. Nickens (arrived at 12:15 p.m.)
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Mary H. Allen, Clerk;
Diane Hyatt, Finance Director, John M. Chambliss,
Assistant County Administrator, Don C. Myers,
Assistant County Administrator, Brent Robertson,
Budget Manager
OTHERS PRESENT:
School Board Chairman Frank Thomas, School Board
members Jerry Canada, Tom Leggette, (Absent:
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January 20, 21, 1995
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Maurice Mitchell and Michael stovall) School
Superintendent Deanna Gordon, Director of Budget
and Data Management Jerry Hardy
IN RE:
REVENUE PROJECTIONS
Director of Budget and Data Management Jerry Hardy presented
the projected revenues that the School Board anticipates from the
state.
Budget Director Brent Robertson presented reports on the
anticipated local and state revenues, proposed reductions from
the State, major expenditure issues, and an update on the 1995-96
CIP and budget process.
~ Preliminary Budqet Discussion
The following issues were discussed:
( a) There was
Board consensus to hold off construction of the jail unless it
was considered a regional jail for funding purposes. (b) School
Superintendent Gordon updated the Board on the new Cave Spring
High School.
Mr. Hodge suggested Virginia Public School
Authority funding for the school, but there was Board consensus
to hold a bond referendum in November. (c) Supervisors Nickens,
Eddy, and Minnix requested that a Paid Time Off Policy for
employees be reconsidered during the budget discussions on the
early retirement program.
(d)
Supervisors Kohinke and Nickens
expressed support for equal salary increases for both School and
County employees.
(e) Supervisor Nickens asked staff to inform
the Employee Advisory Commi ttee about the teacher salary work
session to be held on January 24, 1995.
January 20, 21, 1995
51
IN RE:
RECESS
IN RE:
At 1:45 p.m., Chairman Minnix declared a recess.
RECONVENEMENT
At 2:00 p.m., Chairman Minnix reconvened the meeting.
IN RE: OPERATION OF FIRE AND RESCUE
Fire and Rescue Chief Tommy Fuqua reviewed the
accomplishments from the 1994-95 budget year which included: (a)
hiring Volunteer Coordinator; (b) installing emergency
generators; (c) installing opticom Activators, (d) hiring three
ALS personnel for the Town of Vinton; (e) additional funding used
for EMS Training; (f) received applications for part-time ALS
personnel at Fort Lewis; (g) formed an Ad-Hoc Committee to make
recommendations on implementation of previous f ire and rescue
management studies.
In response to questions, Chief Fuqua advised that
part-time employees will be filling the gaps until volunteers are
recruited, and that one rescue company has still not completed
the audit and has not received County funds. Mr. Hodge advised
that he would like to study whether it would be more efficient to
add more stations or have the stations more strategically located
around the county. There was board consensus to study the
possibility of charging for rescue calls.
Assistant County Administrator John Chambliss advised
that the Ad Hoc committee will meet with the Board of Supervisors
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January 20, 21, 1995
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in a work session when they have completed their report.
IN RE: DISCUSSION OF OTHER ISSUES SUGGESTED BY BOARD MEMBERS
~ Economic Develooment Uodate and Board of
Suoervisors Particioation
Economic Development Director Tim Gubala presented the
1994 Economic Activity Report which described the development
highlights for the past year and presented the department goals
for 1995.
The Board agreed to proceed with the goals outlined in
the Acti vi ty Report and asked Mr. Hodge to look at including
economic development funds in the November bond referendum.
~ CUstomer Service and Survey of citizen
Satisfaction
There was Board consensus to develop a citizen
satisfaction survey. Mr. Hodge advised that the survey would be
conducted by July 1, 1995.
There was discussion on establishing methods to
disseminate more positive information to the citizens. There was
general consensus to provide more information. Suggestions
included reinstituting the newsletter, providing more information
about County departments on the government access television
channel, focusing on cost comparisons with other localities to
provide services, providing explanations on issues such as real
estate assessments and increases to water and sewer rates before
January 20, 21, 1995
53
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they are sent out to citizens.
~ Increased citizen Involvement in County Government
Mr. Hodge reported that there will be more involvement
from citizens in the budget process, and he has already invited
members of the ci vic Leagues to participate. He also advised
that the citizens will be very involved on the visioning steering
Committee.
~ Reqionalization Efforts
Mr. Hodge reported that he and the other local
administrators are waiting for the results of the Towers Perrin
regionalization study. FOllowing receipt, he will schedule a
work session with the Board.
~ Reinventinq Government
Supervisor Eddy suggested that the county let citizens
know that the Board and staff are looking for ways to save money
and either streamline or privatize some operations. Mr. Hodge
described several ongoing projects including regional decal
enforcement and a recent agreement to let the county use the
Roanoke City garage when necessary. Supervisor Nickens suggested
washing vehicles at the ci ty garage also. There was Board
consensus to study establishing an incentive fund for departments
to retain a portion of their budget savings.
L- Viewsheds. Blue Ridqe Parkway and Ridqeline
Protection
Supervisor Eddy asked if office space could be found
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January 20, 21, 1995
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for the Friends of the Parkway organization. Supervisor Nickens
suggested the possibility of using vacant County office space.
The Board directed Mr. Hodge to attempt to find space in County
facilities. Supervisor Eddy will inform the Friends of the
Parkway.
~ Additional Tooics Suqqested bv Board Members
(a) Staff Cutbacks: Supervisor Eddy suggested
looking at staff reductions during the budget process. Mr. Hodge
suggested waiting until the General Assembly completes their
budget process before making any decisions, and advised that it
may be necessary to reduce programs.
(b) Staff Retreat: Supervisor Eddy asked if
comments made by staff at their retreat should be discussed. Mr.
Hodge suggested that this be discussed at the Saturday visioning
process.
(c) RVTV Video of Board Meetings: Mr. Hodge
advised that the Board of Supervisors meetings will be televised
live beginning on January 24.
(d) Mission statements: Supervisor Eddy asked if
each department will have a mission statement. Mr. Hodge
responded that mission statements will be included in
departmental budget information. Supervisor Eddy suggested that
each department's budget include a description, mission
statement, objectives and service delivery.
(e) Stormwater Detention Basins: Supervisor
January 20, 21, 1995
55
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Johnson asked for an update on the Regional Homebuilders
Association's request that the County take over stormwater
detention basins.
County Attorney Paul Mahoney responded that
the staff is collecting model ordinances and will bring a
proposed ordinance to the Board in February.
IN RB:
RECESS TO SATURDAY, JANUARY 21, 1995
Chairman Minnix left
The Board recessed at 4:40 p.m.
at 4:00 p.m.
IN RE:
RECONVENEMENT ON SATURDAY, JANUARY 21, 1995
Vice Chairman Kohinke reconvened the meeting at 8: 30
a.m., Saturday, January 21, 1995.
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
Chairman H. Odell "Fuzzy" Minnix (arrived at
8:35 p.m.), Vice Chairman Edward G. Kohinke,
Supervisors Lee B. Eddy, Bob L. Johnson,
Harry C. Nickens
None
Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Mary H. Allen,
Clerk; John M. Chambliss, Assistant county
Administrator, Don C. Myers, Assistant County
Administrator, Terry Harrington, Planning
and zoning Director, Jon Hartley, Assistant
Planning and zoning Director, Janet Scheid,
Planner
Dr. B. G. Sheppard, Facilitator,
Commission members Martha Hooker,
Robinson, William Todd Ross, Al G.
Sr., and Donald R. witt
Planning
A. Kyle
Thomason,
IN RE:
JOINT SESSION WITH PLANNING COMMISSION
The session was led by Dr. B. G. Sheppard, a
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January 20, 21, 1995
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facilitator who led the participants through several activities
and exercises designed to look at the visioning process and
develop a mission statement for Roanoke County.
All those
attending participated in setting work norms and objectives for
the session. The participants divided into groups to discuss and
present back to the participants their ideas on the following
items as they pertain to Roanoke County:
(a)
unique
competencies, (b) organizational philosophy, (c) performance
objectives, (d) trends that will affect Roanoke County, (e) whom
do we serve,
(f) structures that support or hinder the
organization, (g) Broad Action Programs (h) a mission statement.
The participants reviewed several potential mission statements
and voted on the following as a beginning draft:
"Roanoke
County..a unique community in partnership with its citizens and
government striving for a preferred, creative and progressiv;e
future."
IN RE:
ADJOURNMENT
The meeting was adjourned at 4:15 p.m.
Submitted by:
Y?Z~fl.~
Mary H. Allen, Clerk