6/13/1995 - Regular
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.Tune 13, 1995
499
Roanoke County Board of Supervisors
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
June 13, 1995
The Board of Supervisors of Roanoke County, Virginia, met
this day at the Roanoke County Administration Center, this being the
II second Tuesday, and the first regularly scheduled meeting of the month
of June, 1995.
IN RE:
CALL TO ORDER
Chairman Minnix called the meeting to order at 3: 01 p.m.
The roll call was taken.
MEMBERS PRESENT:
Chairman H. Odell "Fuzzy" Minnix, Vice Chairman
Edward G. Kohinke, Sr., Supervisors Lee B. Eddy,
Bob L. Johnson, Harry C. Nickens (Arrived 3:06
p.m.)
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Mary H. Allen, Clerk;
John M. Chambliss, Assistant County Administrator;
Don C. Myers, Assistant County Administrator;
Anne Marie Green, Director, Community Relations
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IN RE:
OPENING CEREMONIES
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.Tune 13, 1995
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IN RE: OPENING CEREMONIES
The invocation was given by the Reverend Joseph A.
Keaton, Central Baptist Church. The Pledge of Allegiance was
recited by all present.
IN RE:
REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Mahoney advised that William Fralin, Attorney for
Wayne Engineering, had requested a continuance of the debarment
action until June 27, 1995. II
Supervisor Johnson moved to postpone the debarment
action until June 27, 1995. The motion carried by the following
recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Minnix
NAYS:
ABSENT:
None
Superviso~ Nickens
Mr. Mahoney added an item accepting the offer for the
sale of a surplus well lot and executive session items pursuant
to 2.1-344 (7) legal advice, and (3) disposition of surplus real
estate.
Supervisor Eddy added an executive session item
pursuant to 2.1-344 (1) personnel - appointment to the Fifth
Planning District Commission.
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.Tune 13, 1995
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IN RE:
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
~ Recoqnition of Parks & Recreation Department
volunteers who assisted taxpayers visitinq the
Treasurer and Commissioner of Revenue Offices
durinq tax season. (Deborah Pitts. Assistant
Director of Recreation)
Certificates of appreciation were presented to the
following citizens and staff by Chairman Minnix, Treasurer Alfred
C. Anderson, and Deborah Pitts, Assistant Director of Parks:
Ann Nestor, J. B. Nestor, Thelma Thurman, Gerald Cook,
Wanda Cook, Lois Daniel, Martha Agner, Violet Gallia, Bea Owens,
Rachel Semantle, Irene Umburger, Ed Umburger, Mabel Bowman, Julia
Jennings, Iris Palmer, Anna Wexham, Russell Waxham, Sue Yeager,
Zelma Reaves, Bob House, Shirley Burroughs, Ruby Johnson, Edith
Kelly, Pat Proctor, Myrtle Hash, Aldene Reed, Clarice Corell,
Vera Dixon, Paul Robertson, Lou Paul, Elouise Gibbs, Beulah
Garrett, Rutha Kennedy, Tony Hehn, Polly Yeager, Terry Flanary,
Jo Robertson, Myra Sellers, Anita Hammerstrom and Frank wilkins.
IN RE:
NEW BUSINESS
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Request to adopt the Fiscal Year 1995-96
BUdqet for the School Board of the County of
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June 13, 1995
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Roanoke. (Brent Robertson. Budqet Manaqer)
R-61395-1.a
Brent Robertson presented the staff report, explaining
that the School Board has balanced their budget since submitting
it to the Board on March 14 with additional funding from the
County, reduced maintenance reserves, and year-end surpluses.
The School Board has segregated the $1.5 million additional
funding into a separate capital fund.
Supervisor Johnson moved to adopt the resolution. The
motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
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NAYS:
None
RESOLUTION 61395-1.a APPROVING THE FISCAL YEAR 1995-96
BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANOKE COUNTY,
VIRGINIA
WHEREAS, Section 22.1-93 of the 1950 Code of Virginia,
as amended, provides that the governing body of the County shall
prepare and approve an annual budget for educational purposes;
and
WHEREAS, said budget shall be prepared and approved for
informative and fiscal planning purposes only; and
WHEREAS, a brief synopsis of said budget was published
as required by the provisions of Section 15.1-162 of the State
Code and the pUblic hearing as required thereon was held on May I
. 23, 1995.
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June 13, 1995
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NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County, Virginia:
1. That there is hereby approved the annual budget
for Fiscal Year 1995-96 for the educational purposes of the
County School Board for Roanoke County, Virginia, as follows:
Roanoke County School Board
Budget Adoption
FY 1995-96
II
Adopted
FY 1994-95
Adopted
FY 1995-96
Revenue Estimates
School Operating Fund $72.808.432 $76,103.239
School Cafeteria Fund 2,945.000 2,995,000
School Grants Fund 1.874.493 1,652,032
School Textbook Fund 695.726 777,283
Other Schoo 1 Funds 0 1.500,000
Total School Revenues $78.323.651 $83.027.554
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June 13, 1995
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Proposed Expenditures
School Operating Fund $72,808,432 $76,103,239
School Cafeteria Fund 2,945,000 2,995,000
School Grants Fund 1,874,493 l.652.032
School Textbook Fund 695,726 777,283
Other School Funds 0 1.500.000
Total School Expenditures $78.323.651 $83.027.554 I
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June 13. 1995
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On motion of Supervisor Johnson to adopt the
resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
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Request to adopt the Fiscal Year
BUdqet for the County of Roanoke.
Robertson. BUdqet Manaqer)
1995-96
(Brent
R-6139S-1.b
Mr. Robertson reported that at the budget work session
on May 23, 1995, the Board of Supervisors indicated a consensus
agreement on the maj ori ty of budget issues. Unresol ved were
membership in the Urban Partnership and funding of the Planning
Commission's Gateway Beautification project on Williamson Road.
Funds earmarked in Risk Management for workers compensation have
been reallocated to the Planning and Zoning department for this
proj ect, but workers compensation employees will still be used
whenever possible. Funds for membership in the Urban partnership
are requested in a separate item in the agenda, and the remaining
unallocated balance was added to the General Fund. Mr. Robertson
advised that the budget needed to be updated to increase Explore
Park's funding from $100,000 to $150,000.
Supervisors Johnson and Eddy advised
pleased with the budget process.
statement outlining his objections.
that
Eddy
a
were
not
Supervisor
read
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June 13, 1995
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Supervisor Nickens moved to table the budget. The
motion was defeated by the following recorded vote:
AYES:
Supervisors Nickens
NAYS:
Supervisors Johnson, KOhinke, Eddy, Minnix
Supervisor Kohinke moved to adopt the budget. The
motion was defeated by the following recorded vote:
AYES:
Supervisors Kohinke, Minnix
NAYS:
Supervisors Johnson, Eddy, Nickens
Supervisor Johnson moved to reconsider the adoption of
the budget. The motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
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NAYS:
None
Supervisor Kohinke moved to adopt the budget. The
motion carried' by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Nickens, Minnix
NAYS:
Supervisor Eddy
RESOLUTION 61395-1.b APPROVING THE FISCAL YEAR 1995-96
BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.1-160 of the 1950 Code of Virginia,
as amended, provides that the governing body of the County shall
prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for
informative and fiscal planning purposes only; and
WHEREAS, this budget contains a complete itemized and
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classified plan of all contemplated expenditures and all
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June 13, 1995
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estimated revenues and borrowings for the ensuing fiscal year;
and
WHEREAS, a brief synopsis of said budget was published
as required by the provisions of Section 15.1-162 of the State
Code, and the public hearing as required thereon was held on May
23,1995.
Supervisors of Roanoke County, Virginia:
NOW, THEREFORE, BE IT RESOLVED by the Board of
1. That there is hereby approved the annual budget
for Fiscal Year 1995-96 for Roanoke County, Virginia, as follows:
II
County of Roanoke
Budget Adoption
FY 1995-96
Adopted
FY 1994-95
Revenue Estimates
General Fund:
General Government:
General Property Taxes
Other Local Taxes .
Pennits. Fees & Licenses
Fines and Forfeitures
Charges for Services
Commonwealth
Federal
Other
I Total Genera! Government
S 52.760,000
17,485,000
538,730
487,500.
245,000
5,420,303
1,525,048
3,832.066
82.293,647
Adopted
IT 1995-96
$ 57.440,000
18,300,000
536,000
487,500
250,200
5,470,952
1,560,048
5.335.198
89,379,898
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418 June 13, 1995 Þ
Youth Haven II 378,788 387,247
Law Library 42,980 41,980
Recreation Fee Class 548,430 616,763
Comprehensive Services 874,623 1,126,122
Internal Services 1,356,556 1,461,964
Garage II 253.766 257,278
Total General Fund 85,748,790 93,271,252
Debt Service Fund 8,391,277 8,706,612
Capital Projects Fund 75,000 575,000
Internal Service Fund 1,134,556 1,169,9·96
\Vater Fund 10.383.212 11.448.462
Sewer Fund 4.452,127 5,351, 155
School Operating Fund 71,808,184 76,103,239
School Cafeteria Fund 2.945,000 2,995,000
School Grants Fund 1,874,493 1,652,032
School Textbook Fund 695,726 777,2!3
Other School Funds 0 1,500,000 I
Total Revenues All Funds
187.508,365 203,550,031
Less: Transfers (52,002,342) (55,985.798)
Total Net of Transfers $ 135.506.023 $ 147.564.233
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Proposed Expenditures
General Fund:
General Government:
General Administration
Constitutional Officers
Judicial Administration
Management Services
Public Safety
Community Services
Human Services
N on- Departmental
Transfers to School Operating Fund
Transfers to Debt Service Fund
Transfer to Internal Services
Transfer to Comprehensive Services
Other
Addition to Fund Balance
Total General Government
$ 2,126.386
5,775,795
199,525
1,743,446
9,004,560
6.948,000
8,125.424
3.078.507
37,563,192
5.941,241
1,1 34,556
313,015
240,000
o
82,293,647
$ 2,170,233
6,092,179
319,778
1,690,775
9,249,300
7,988,473
8,244,237
3,913,353
41,530,692
5,492,904
1,169,996
313,015
800,000
404,963
89,379,898.
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Youth Haven II 378,788 387,247
Law Library 42,980 41,980
Recreation Fee Class 548,430 616,763
Comprehensive Services Act 874,623 1,126,122
Internal Services 1.356.556 1,461,964
Garage II 253,766 257.278
Total General Fund 85,748,790 93,271,252
Debt Service Fund 8,391,277 8,706.612
Capital Projects Fund 15,000 575,000
Internal Service Fund 1,134,556 1,169,996
\Vater Fund 10,383,212 11,448,462
Sewer Fund 4,452,127 5.351,155
School Operating Fund 71,808,184 76.103,239
II School Cafeteria Fund 2.945,000 2,995,000
School Grants Fund 1,874,493 1,652,032
School Textbook Fund 695,726 777,283
Other School Funds 0 1.500.000
.Total Expenditures All Funds 187,508,365 203.550,031
Less: Transfers ( 52.002.342) (55.985.798)
Total Net of Transfers $ 135.506.023 $ 147.564.233
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.Tune 13, 1995
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2. That the preparation and approval of this budget
is for informative and fiscal planning purposes only.
On motion of Supervisor Kohinke to adopt the
resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Nickens, Min~ix
NAYS: superviso~ Eddy
h Request to adopt the Capital Improvement Proqram
for Roanoke County. (Brent Robertson. BUdqet
Manaqer)
Mr. Robertson advised that the
Improvement Program (CIP) draft for Fiscal
submitted to the Board of Supervisors at the
meeting, with a public hearing on the same
recommended adoption of the CIP as a long-range
proposed Capital
Year 1996-2000 was
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R-61395-2
May 23,
date.
1995
Staff
financial
planning tool, and not as an appropriation of funds.
In response to questions from the Board, staff advised
that (1) the current fund balance percentage is 5.9%; (2) the
request for the $264,000 funding that would be reallocated from
the regional airport to fire and rescue for vehicle purchase will
be brought to the Board during next year's budget process; and
(3) the CIP has been developed by the administration and not the
Planning Commission for several years.
Supervisor Eddy requested that the Planning Commission
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June 13, 1995
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review the CIP document in the future.
Supervisor Nickens moved to adopt the CIP. The motion
carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Nickens, Minnix
NAYS:
Supervisor Eddy
RESOLUTION 61395-2 ADOPTING A CAPITAL IMPROVEMENTS
PROGRAM FOR FY 1996-2000 FOR ROANOKE COUNTY
WHEREAS, the County Administration has developed a
capital improvements program to be used as a management and
budget tool to assist County staff and the Board of Supervisors
in addressing the capital needs of our community; and
WHEREAS, the Board of Supervisors has held several work
sessions with County staff on this capital improvements program;
and
WHEREAS, a public hearing on the adoption of this
capital improvements program was held on May 23, 1995, to secure
the comments of the citizens after publication of notice as
required by law.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County, Virginia, as follows:
1. That the County capital improvements program for
FY 1996-2000 is hereby adopted and approved.
2. That this capital improvements program shall not
be considered a portion of the Roanoke County Comprehensive Plan.
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On motion of Supervisor Nickens to adopt the
resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Nickens, Minnix
NAYS: Supervisor Eddy
h Request for authorization for the Roanoke County
School Board to withdraw and resubmit a literary
fund application for William Byrd Hiqh School.
(Diane Hyatt. Director of Finance)
A-61395-3
Ms. Hyatt explained that the School Board Five Year
Capital Improvement Plan includes a $3.3 million renovation of
William Byrd High School to be funded from $2.5 million of
Literary Loans. The School Board would like to take advantage of
the reduced interest rate available through literary loan funding
for the entire project rather than from literary loans and VPSA.
This will save approximately $300,000 in interest expense.
According to state officials, this will not delay the project.
Staff recommended that the Board authorize the School Board to
resubmit the Literary Loan for the entire project.
Supervisor Nickens moved to authorize the resubmittal.
The motion carried by the following recorded vote:
AYES: Supervisors Johnson, KOhinke, Eddy, Nickens, Minnix
NAYS: None
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Request
from
the
Reqional
Roanoke
Airport
Commission to approve capital expense of $191.000
for snow removal equipment. (Diane Hvatt. Director
of Finance)
R-61395-4
Ms. Hyatt reported that the Roanoke Regional Airport
would like to purchase snow removal equipment at a cost of
$191,000, of which 90% will be reimbursed by the Federal
Government and state funds have been received for the remaining
10%.
According to the regional airport contract,
the
participating localities must approve any capital expenditure in
excess of $100,000.
Supervisor Minnix moved to adopt the resolution
approving the purchase.
The motion carried by the following
recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS:
None
RESOLUTION 61395-4
CAPITAL EXPENDITURE
THE ROANOKE REGIONAL
ALL WHEEL DRIVE DUMP
APPROVING A SPECIFIC
FOR THE ACQUISITION BY
AIRPORT COMMISSION OF AN
TRUCK WITH SNOW PLOW
WHEREAS, Section 17.(b) of the contract between Roanoke
County, the City of Roanoke and the Roanoke Regional Airport
commission provides that the Commission shall prepare and submit
for
approval
any proposed . capital
expenditure
exceeding
$100,000.00 to benefit five or more future accounting periods;
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June 13, 1995
and
WHEREAS, by letter dated May 19, 1995, a copy of which
is on file in the Office of the Clerk to the Board, the Roanoke
Regional Airport Commission has submitted a request that the
County approve a certain capital expenditure by the Commission
for the purchase of an all wheel drive dump truck with a twenty
two foot (22') snow plow blade in the total amount of $191,000.
THEREFORE, BE IT RESOLVED by the Board of Supervisors
of Roanoke County, Virginia that this Board hereby approves the
capital expenditure by the Roanoke Regional Airport Commission of
$191,000 in connection with the purchase an all wheel drive dump
truck with a snow plow blade, and the County Administrator and
Clerk to the Board are authorized to execute and attest,
respectively, on behalf of the County, any additional
documentation, in form approved by the County Attorney, necessary
to evidence said approval, as more particularly set forth in the
letter to this Board on this subject from the Roanoke Regional
Airport Commission dated May 19, 1995, a copy of which is on file
in the Office of the Clerk to the Board.
On motion of Supervisor Minnix to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Johnson, KOhinke, Eddy, Nickens, Minnix
NAYS: None
h Request to appropriate $10.000 from FY 1994-95
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June 13, 1995
425
Budqet for Urban Partnership membership.
HOdqe. County Administrator)
(Elmer
A-61395-5
Mr. Hodge reported that membership in the Urban
Partnership would allow Roanoke County to offer assistance in
solving the real problems of urban cities while addressing the
fiscal and other problems that are experienced by County.
Several counties have already joined. He explained that the
chief elected and appointed officials will represent Roanoke
County and two business representatives can be appointed by the
Board.
There was discussion on whether this organization would
duplicate efforts by other organizations the County belongs to
such as VML, VACo, and Chambers of Commerce.
Supervisor Eddy moved to appropriate funds for
membership in the Urban Partnership. The motion carried by the
following recorded vote:
AYES: Supervisors Kohinke, Eddy, Minnix
NAYS: Supervisors Johnson, Nickens
~ Request to debar Wayne Enqineerinq Corporation
from consideration for award of future contracts.
(Paul Mahoney. County Attornev)
Supervisor Johnson moved to continue this item until
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June 13, 1995
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June 27, 1995.
vote:
The motion carried by the following recorded
AYES:
NAYS:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
None
h Request for ADDroval of 1996 Leqislative Proqram
for Virqinia Association of Counties. (Paul
Mahonev. County Attorney)
Mr. Mahoney advised that each year VACo requests
proposals for consideration in its 1996 legislation program.
This is a separate request from the specific legislation requests
put forth by Roanoke County. He asked for comments and
suggestions from the Board and explained that he would bring back
a resolution incorporating these suggestions to the June 27
meeting.
II
Supervisor Eddy requested that the following items be
included in the Legislative Program: (1) increase in Board
Chairman's salary; and (2) inclusion of local effort including
capital in determining state education funding.
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Request to reconsider the Detition of virqinia
Towers. IncorDorated for a SDecial Use P~rmit to
locate a tower on Read Mountain. (H. Odell Minnix.
Chairman)
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A-61395-6
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June 13, 1995
427
Supervisor Minnix moved to reconsider the petition on
July 25, 1995 after an advertised public hearing. The motion
carried by the following recorded vote:
AYES: Supervisors Kohinke, Eddy, Nickens, Minnix
NAYS: Supervisor Johnson
Supervisor Kohinke requested a policy on ridgeline
protection.
IN RE: REQUESTS FOR WORK SESSIONS
~ Request for Work Session on July 11. 1995 to
discuss the Land Use Proqram.
A work session on the Land Use Program was set for July
11, 1995, following the afternoon session.
Mr. Hodge reported that there will be a public hearing
on the Route 221 improvements at 7:00 p.m. on July 11, 1995 and
that the joint meeting with Roanoke City Council will be held at
12 Noon on July 11, 1995.
IN RE:
FIRST READING OF ORDINANCES
~ Ordinance authorizinq the execution of a lease of
real estate for office space for the Roanoke
County Department of Social Services. (John
Chambliss. Assistant Administrator)
Mr. Chambliss presented the staff report and
recommended negotiating another lease to provide renovated space
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June 13, 1995
at the Salem Bank and Trust Building.
After discussion, the
Board requested that the staff attempt to renegotiate with the
owners for a shorter lease and to look once again at other
options to house the Department of Social Services. No citizens
were present to speak on this ordinance.
Supervisor Johnson moved to approve the first reading
of the ordinances and set the second reading for July 25, 1995.
The motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS:
None
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ordinance appropriatinq the funds for the 1995-96
Fiscal. Year Budqet for Roanoke county. (Brent
Robertson. Budqet Manaqer)
Mr. Robertson reported that this ordinance appropriates
the funds for the 1995/96 budget.
The total County budget is
$203,550,031 with a budget net of transfers of $147,564,233. Mr.
Robertson advised that included with the budget appropriation is
the classification plan for fiscal year 1995/96.
He requested
that the Board approve first reading of the ordinance and
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approval of the employee classification plan.
Supervisor Johnson moved to approve the first reading
of the ordinance and approve the classification plan, with the
second reading set for June 27, 1995. The motion carried by the
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June 13, 1995
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following recorded vote:
AYES: Supervisors Johnson, Kohinke, Nickens, Minnix
NAYS: Supervisor Eddy
~ Ordinance to increase the salaries of the members
of the Board of Supervisors of Roanoke County
pursuant to Section 3.07 of the Roanoke County
Charter and Section 14.1-46.01:1 of the Code of
Virqinia.
This ordinance
Supervisors for 1995/96.
Supervisor Kohinke moved to approve the first reading
with 5% salary increase, and set the second reading and public
hearing for June 27, 1995. Supervisor Eddy amended the motion to
approve 4.8% salary increase. The amended motion was defeated by
the following recorded vote:
AYES: Supervisors Eddy, Nickens
NAYS: Supervisors Johnson, KOhinke, Minnix
Supervisor Kohinke I s original motion to approve the
first reading with 5% salary increase and set the second reading
and public hearing for June 27, 1995, was carried by the
following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy
NAYS: Supervisor Nickens, 'Minnix
(Elmer Hodqe. County Administrator)
sets the salaries for the Board
of
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.Tune 13, 1995
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~ Ordinance vacatinq an unimproved dedicated riqht-
of-way. referred to as Ocala Drive, recorded in
Plat Book 4. Paqe 63. Sun Valley SUbdivision.
Hollins Maqisterial District. upon the Petition of
Glenn J. and Mary Ann Hammerand and Robert A. and
Frances E. Vessey. (Arnold Covey. Director of
Enqineering & Inspections)
Mr. Covey reported that the petitioners are requesting
vacation of the right-of-way to use this portion of the road for
improvements to their property. There was no discussion and no
citizens were present to speak on this ordinance. II
Supervisor Johnson moved to approve the first reading
and set the second reading and public hearing for June 27, 9195.
The motion carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS:
None
IN RE:
SECOND READING OF ORDINANCES
h Ordinance amendinq section 17-14 of the Roanoke
County Code. Procurement Code, to provide for
certain restrictions on contract modifications.
(Paul Mahonev. County Attorney)
0-61395-7
This
conformity with
ordinance would
state Law, and
bring
provides
the County Code in
that no fixed-price
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June '13, 1995
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contract may be increased by more than 25% of the amount of the
contract or $10,000, whichever is greater without the advance
written approval of the governing body.
Supervisor Eddy moved to adopt the ordinance. The
motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS:
None
ORDINANCE 61395-7 AMENDING SECTION 17-14
"MODIFICATION OF CONTRACTS" OF THE ROANOKE
COUNTY CODE TO PROVIDE FOR CERTAIN
RESTRICTIONS ON CONTRACT MODIFICATIONS
II
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia as follows:
1. That Section 17-14. Modification of Contracts, of
the Roanoke County Code is hereby amended as follows:
A public contract may include provisions for
. modification of the contract during performance,
but no fixed-price contract may be increased by
more than twenty-five (25%) percent of the amount
of the contract or ten thousand dollars
($10,000.00), which ever is omùllcr qreater,
without the advanced written approval of the Board
of Supervisors.
In no event may the amount of anv contract.
wi thout adequate consideration. be increased for
any Durpose. includinq. but not limited to. relief
of an offeror from the consequences of an· error
in its bid or offer.
2. The provisions of this ordinance shall take effect
II on and from the date of its adoption.
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June 13, 1995
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On motion of Supervisor Eddy to adopt the ordinance,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
2. Ordinance to rezone 5.93 acres of land from EP to
AG-3. located at 2393 Hammond Drive. vinton
Maqisterial District. upon the petition of the
Virqinia Recreational Facilities Authority.
(Terry- Harrinqton. Director of Planninq & zoninq)
(CONTINUED FROM MARCH 28, 1995 AND MAY 23. 1995) II
Chairman Minnix announced that this item was being
withdrawn at the request of the petitioner.
~ Ordinance declarinq a parcel of real estate
(Ardmore) to be surplus and acceptinq an offer for
the sale of same. (Paul M. Mahoney. county
Attorney)
0-61395-8
Mr. Mahoney explained that the first reading of this
ordinance was held on May 9. It was continued to May 23 and then
to June 13. Staff has received an offer on the Ardmore real
estate from Vision Builders in the sum of $14,650.
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June 13, 1995
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Supervisor Eddy moved to accept the offer of Vision
Builders at $14,650, and adopt the ordinance. The motion carried
by the following recorded vote:
AYES: Supervisors Kohinke, Eddy, Nickens, Minnix
NAYS: None
ABSTAIN: Supervisor Johnson
ORDINANCE 61395-8 DECLARING A PARCEL OF REAL ESTATE
(ARDMORE) TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE
SALE OF SAME
BE IT ORDAIHED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1.
That pursuant to the provisions of Section 16.01
of the Charter of Roanoke County, the subject property, having
been made available for other public uses before permitting
disposition by sale, is hereby declared to be surplus.
2. That an advertisement for bids for the sale of
surplus real estate was advertised in the Roanoke Times & World
News on April 9, 1995.
3. That pursuant to the provisions of Section 18.04
of the Charter of Roanoke County, a first reading of this
ordinance was held on May 9, 1995; and a second reading was held
on May 23, 1995, and continued to June 13, 1995, concerning the
dispos~tion of the following parcel of real estate identified as
follows:
Ardmore
Tax Map Parcel No. 28.09-2-40
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June 13, 1995
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4. That an offer for said property having been
received, the offer of Vision Builders, to purchase this property
for the sum of $14,650 Dollars is hereby accepted/rejeoted.
5. That the purchase price for the property shall be
paid upon delivery of a deed therefor and all proceeds from the
sale of this real estate are to be paid into the capital
iDprovements fund.
6. That the County Administrator is hereby authorized
to execute such documents and take such actions on behalf of
Roanoke County as are necessary to accomplish the sale of said
property, all of which shall be on form approved by the County
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Attorney.
7. That this ordinance shall be effective on and from
the date of its adoption.
On motion of Supervisor Eddy to accept the offer of
Vision Builders at $14,650 and adopt the ordinance, and carried
by the following recorded vote:
AYES: Supervisors Kohinke, Eddy, Nickens, Minnix
NAYS: None
ABSTAIN: Supervisor Johnson
IN RE:
APPOINTMENTS
~ Fifth Planninq~District Commission I
Supervisor Eddy requested that this appointment be discussed
in Executive Session.
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Juneo134 1995
~5
~ Hiqhway and Transportation Safety Commission
Chairman Minnix announced that Chief Cease will make a
recommendation for the police appointment.
IN RE:
CONSENT AGENDA
R-61395-9. R-61395-9.e. R-61395-9.f
Supervisor Johnson moved to adopt the resolution with
Item 9 removed for discussion, and Item 2, appointment to the
Fifth Planning District Commission deleted.
The motion carried
by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS:
None
Supervisor Eddy moved to approve item 9.
The motion
carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS:
None
RESOLUTION 61395-9 APPROVING AND CONCURRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED
AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for June 13, 19945, designated as Item J-
Consent Agenda be, and hereby is, approved and concurred in as to
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June 13, 1995
þ
each item separately set forth in said section designated Items 1
through 11, inclusive, as follows:
1. Approval of Minutes - May 11, 1995
2. Confirmation of Committee appointments to the
Clean Valley Council, Fifth rlanning Di3trict
Commi33ion, Parks & Recreation Advisory Committee,
and Roanoke Valley Regional Cable TV Committee.
3. Donation of a 20-foot drainage easement on
property of John W. Oberlin, Jr., et als, in
connection with the Manassas Drive Bond Project.
4. Acceptance of· a grant from the Commonwealth of
Virginia Office of Emergency Medical Services to
assist in purchasing an ambulance.
5.
Write-off of utility bad debts.
6.
Request for acceptance of 0.13 miles of campbell
Drive into the Virginia Department of
Transportation Secondary System.
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7. Request for adoption of resolution to abandon a
portion of Secondary Route 1153, Elmwood Lane.
8. Request from the School Board for appropriation of
$2,500 Virginia Department of Education grant to
the School Grant Fund.
9. Donation of a sanitary sewer easement and a public
access easement from Cresthill Drive to Garst Mill
Park by James o. Roberson.
10. Authorization to declare Bell Atlantic sole source
to provide a complete E911 emergency
communications service.
11. Request from the School Board for appropriation of
$12,496 V-Quest Grant to School Grant Fund.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said II
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June 13, 1995
4a7
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Johnson to adopt the Consent
Resolution with Item 9 removed for discussion and Item 2,
Appointment of Fifth Planning District Commission, deleted, and
carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS:
None
On motion of Supervisor Eddy to approve Item 9,
and carried by the following recorded vote:
I
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS:
None
RESOLUTION 61395-9.e REQUESTING ACCEPTANCE OF
0.13 MILES OF CAMPBELL DRIVE INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY STATE SYSTEM.
WHEREAS, the streets described on the attached
Additions Form SR-5(a) , fully incorporated herein by reference,
are shown on plats recorded in the Clerk's Office of the Circuit
Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
I
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets
described on the attached Additions Form SR-5(A) to the secondary
system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's SUbdivision Street Requirements.
and
-.-- - - ..--------" - ------
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June 13, 1995
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BE IT FURTHER RESOLVED, this Board guarantees a clear
and unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
Nays: None
RESOLUTION 61395-9.f REQUESTING ABANDONMENT
OF A PORTION OF SECONDARY ROUTE 1153 (ELMWOOD
LANE)
WHEREAS, a public notice was posted as prescribed under
Section 33.1-151, Code of Virginia, announcing a public hearing II
to receive comments concerning abandoning the section of road
described below from the secondary system of state highways, and
WHEREAS, the Commissioner of the Virginia Department of
Transportation was provided the prescribed notice of this Board's
intent to abandon the subject section of road, and
WHEREAS. after considering all evidence available, this
Board is satisfied that no public necessity exists for the
continuance of the section of Secondary Route 1153 from .05 miles
southeast of Route 11 (West Main Street) to .06 miles southeast
of Route 11, a distance of .01 miles, and hereby deems that
section of road is no longer necessary as a part of the Secondary
System of State Highways.
NOW, THEREFORE, BE IT RESOLVED, this Board abandons the
above described section of road and removes it from the secondary
system of state highways, pursuant to section 33.1-151, Code of
Virginia.
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer of the Virginia
Department of Transportation.
Recorded vote
Moved By:
Seconded By:
Supervisor Johnson
None Required
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June ·13. 1995
4à9
Yeas:
Nays:
Supervisors Johnson, Kohinke, Eddv, Nickens, Minnix
None
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor KOhinke:
(1)
He announced that the Audit
Commi ttee had met prior to this meeting.
(2)
He advised that the
Story Telling Festival at Green Hill Park went very well, and that he
recommended continuation of program.
Supervisor Eddy:
(1 )
He attended a field trip to Durham,
Raleigh, on Greemlays and announced that the Fifth Planning District
II advised that Governor Allen had declared July 3rd as a day off for
Commission had issued Requests for Proposals for design.
( 2 ) He
state employees and County employees will do the same.
(3)
He
acknowledged a memorandum from Fire and Rescue Chief Tommy Fuqua who
advised that the County has only received three complaints on response
times since 1~90.
(4) He asked if the Board Chairman had met with Mr.
Hodge to discuss the state early retirement option for County
Administrators.
It was the consensus of the Board to bring the issue
to the Board on June 27, 1995.
(5)
He asked Mr. Hodge what action
could be taken regarding the groundhog problem in his district. Mr.
Hodge advised that groundhogs are not an animal control responsibility
but staff is working on the problem.
(6)
He received a draft of the
policy manual, and has provided Mr. Hodge with his comments. He asked
I
for an update on the next step.
Mr. Hodge advised that staff will
eliminate the policies that are no longer valid or redundant and will
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June 13, 1995
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bring it back to Board for adoption in several months.
(7)
He asked
about the County's efforts to obtain a 100 foot radius around the
Brookwood well lot.
Mr. Mahoney advised that staff has attempted to
negotiate with no success and will probably bring condemnation
proceedings to the next meeting.
(8 )
He asked whether there would be
any impact to the County from the proposed Gaston Lake pipeline. Mr.
Hodge advised that there lS no impact to Roanoke County but it may
impact other adjacent localities.
(9 )
He asked about the special
assessment of golf courses and requested that this be included in the
land use work session~
He asked whether there was I
solution to the complaint from George pierce regarding the cost of hi
Supervisor
JOhnson:
(1)
sewer lines.
Mr. Hodge advised that Gary Robertson had responded and
advised that the ordinance would have to be changed if the Board wished
to reduce the cost to Mr. Pierce. This request will be brought to the
Board on June 27, 1995 if the Board wishes to amend the ordinance. (2)
He asked staff to _ bring forward a report on the possibility of an
internal auditor which would include information on hiring a staff
person versus contract with outside auditor, function, cost etc. Mr.
Hodge will bring this back at the July 11, 1995 meeting.
Supervisor Minnix:
He expressed appreciation to the staff
and volunteers for their help during the tax payment period.
(2)
He
announced that there will be ribbon cutting
ceremonies shortly
I
Hanover Director and the state Forensics Lab.
(3) He asked staff
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.Tune 13, 1995
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let the citizens know that the County offices will be closed on July
3rd.
IN RE:
REPORTS
Supervisor Johnson moved to receive and file the following
reports. The motion carried by a unanimous voice vote.
~ General Fund Unappropriated Balance
~ Capital Fund Unappropriated Balance
~ Board Continqency Fund
~ Proclamation siqned by the Chairman
h Additions to Virqinia Department of Transportation
Secondary System - May 1995.
IN RE:
RECESS
At 6:00 p.m., Chairman Minnix declared a recess.
IN RE:
WORK SESSIONS (4TH FLOOR CONFERENCE ROOM)
At 6:10 p.m., Chairman Minnix reconvened the meeting in work
session.
~ Joint Work Session with School Administration on
possible need to use Starkey Park for new Cave spring
Hiqh School.
School Superintendent Deanna Gordon and School Director of
Facilities and Operations Homer Duff joined the Board of Supervisors
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June 13, 1995
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for the work session to respond to the Cave Spring National Little
League's plan to invest in a concession stand at Starkey Park, and
their concern that the park land will then be needed to build the new
high school.
Dr. Gordon advised that the School staff is paying for a
feasibility study to determine if and how the park land could be used.
She ,advised that they now have 35 acres for the new school and will
need between 40 and 60 acres.
Their goal is to keep the park intact
and work around it.
Following discussion, it was the consensus of the Board that
Cave Spring National Little League should build the concession stand in
Starkey Park and that they would be "held harmless" in the future
Starkey Park should be used for the new high school.
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~ Ca~ital Fund Raisinq Cam~aiqn for Camp Roanoke.
Pete Haislip, Director of Parks & Recreation, updated
the Board on the renovations at Camp Roanoke.
He provided a slide
presentation on wha.t had been done to the camp and the future plans.
He advised that they were forming a committee to develop fund raising
strategies to complete renovations and asked the Board asked for
recommendations for appointment to the Fund Raising Committee.
h
Fire
&
Rescue
Department
Ad
Hoc
Committee
Recommendations.
Roll
Fire and Rescue Chief Tommy Fuqua advised that the Ad
Committee had reviewed the various reports and recommendations and
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June' 13, 1995
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developed final recommendations which have been forwarded to the Board.
Chief Fuqua reported that he. was planning to set up a strategic
planning session with both career and volunteer firefighters to look
at how to implem~nt both the short term and long term recommendations
of the Ad Hoc Committee.
Supervisor Johnson reminded the Board that the $246,000 from
airport funding will be allocated to fire and rescue vehicles in 1996.
Supervisor Nickens asked for job descriptions for Firefighter
I and II for Roanoke City, Roanoke County and City of Salem. He also
asked for a job description for the volunteer coordinator.
IN RE:
EXECUTIVE SESSION
At 8:05 p.m., Supervisor Johnson moved to go into Executive
Session pursuant to the Code of Virginia Section 2.1-344 A (1) to
consider a personnel matter, evaluation of County Administrator and
County Attorney and appointment to Fifth Planning District Commission;
2.1-344 A (7) legal matter, Roanoke County vs. Merriman Sears, and 2.1-
344 A (3), disposition of County's interest in publicly held real
estate on the Surplus Property List. The motion carried by the
following recorded vote:
AYES: Supervisors Johnson, KOhinke, Eddy, Nickens, Minnix
NAYS: None
Supervisor Kohinke left the Executive Session at 8:30 p.m.
IN RE: CERTIFICATION OF EXECUTIVE SESSION
R-61395-10
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.Tune 13, 1995
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At 10.45 p. m., Supervisor Johnson moved to return to Open
Session and adopt the Certification Resolution. The motion carried by
the following recorded vote:
AYES:
Supervisors Johnson, Eddy, Nickens, Minnix
NAYS:
None
ABSENT:
Supervisor Kohinke
RESOLUTION 61395-10 CERTIFYING EXECUTIVE MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia
has convened an executive meeting on this date pursuant to an
affirmative recorded vote and in accordance with the provisions of
Thll
Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County, Virginia,
that such executive meeting was conducted in conformity with Virginia
law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, virginia, hereby certifies that, to the best of each
members knowledge:
1. Only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the executive
meeting which this certification resolution applies, and
2. Only such public business matters as were identified
:1
the motion convening the executive meeting were heard, discussed
considered by the Board of Supervisors of Roanoke County, Virginia.
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June 13~ 1995
44L
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES:
Supervisors Johnson, Eddy, Nickens, Minnix
NAYS:
None
ABSENT:
Supervisor Kohinke
IN RE:
SALARIES OF COUNTY ATTORNEY AND COUNTY ADMINISTRATOR
Supervisor Johnson moved to increase the salaries for the
County Attorney and County Administrator by 4.8% of the midpoint of
their rang
e, and that the County Attorney receive $3,000 in a deferred
compensation package.
The motion carried by the following recorded
vote:
AYES:
Supervisors Johnson, Nickens, Minnix
NAYS:
Supervisor Eddy
ABSENT:
Supervisor Kohinke
IN RE:
ADJOURNMENT
At 10:50 p.m., Supervisor Johnson moved to adjourn. The
motion carried by a unanimous voice vote with Supervisor Kohinke
absent.
Submitted by,
Approved by,
~~~
Mary H. Allen, CMC
Clerk to the Board
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June 13, 1995
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