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HomeMy WebLinkAbout6/14/1994 - Regular ~ ~ June 14, 1994 373 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 14, 1994 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of tha month I of June, 1994. IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. KOhinke, Sr., Supervisors Bob L. Johnson, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES I The invocation was given by the Reverend George Pearson, Southview United Methodist Church. The Pledge of ~ "... 374 June 14, 1994 þ Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Chairman Eddy added: (1) Request for additional Compensation Board funded positions for the Sheriff and Clerk of Circuit Court; and (2) Executive Session item, an appointment to the Virginia Western Community College Board. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, PRESENTATIONS AND AWARDS .L. RecoC/ni tion of Diane Hyatt and Penny HodC/e for I Achievement in Financial ReÐortinq for the 1993 ComÐrehensive Annual Financial ReÐort. Chairman Eddy presented Diane Hyatt, Director of Finance, and Penny Hodge, Financial Analyst, with a plaque and certificate and congratulated them for this achievement. IN RE: NEW BUSINESS ~ AÐÐroval of Resolutions Reauestinq Joint Meetinqs with four Roanoke Valley Governinq Bodies. (Elmer C. Hodqe, County Administrator) R-61494-1.a, R-61494-1.b, R-61494-1.c, R-61494-1.d Mr. Hodge reported that this item was continued from the May 24 meeting because several Board members expressed an I l ~ ~ June 14, 1994 375 interest in establishing a separate joint meeting with each governing body in the Roanoke Valley after new members take office. supervisor Nickens moved to approve the resolutions with a change that would reflect that the request be sent to the chief elected official from Chairman Eddy. The motion carried by the fOllowing recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLUTION 61494-1.a REQUESTING A JOINT MEETING WITH THE ROANOKE CITY COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN I WHEREAS, the City of Roanoke and the County of Roanoke have joined together to solve many community issues in a spirit of mutual' cooperation; and WHEREAS, recent examples of these cooperative efforts include the Roanoke Valley Resource Authority, the Roanoke Regional Airport Commission, regional enforcement of vehicle decal violations, a regional approach to library services, and joint funding of regional projects such as the Virginia Explore Park and the Roanoke Valley Convention and Visitors Bureau; and. WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resol~ed by shared solutions; and I WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can ~ "... 326 June 14, 1994 þ work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing bodies in the Roanoke Area. NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of Supervisors of Roanoke County, Virginia extends an invitation to the Council of the City of Roanoke to attend a joint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That a copy of this resolution be forwarded to the I Mayor of the Roanoke City Council for consideration. 3. That, subject to a favorable response from the Roanoke City Council, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting, through the city Manager. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None I l ~ ~. June 14, 1994 377 RESOLUTION 61494-1.b REQUESTING A JOINT MEETING WITH THE BOTETOURT COUNTY BOARD OF SUPERVISORS TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the county of Botetourt and the county of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts include j oint economic development proj ects such as Tweeds and Hanover Direct; membership in the Economic Development Partnership; joint ownership of Read Mountain Fire & Rescue and the Blue Ridge Library; and their strong support for Roanoke County's All America City Award; and I WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and I WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local ~ "... 318 June 14, 1994 governing bodies in the Roanoke Area. NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of Supervisors of Roanoke County I Virginia extends an invitation to the Board of Supervisors of Botetourt County to attend a j oint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That copies of this resolution be forwarded to the Chairman of the Board of Supervisors of Botetourt County for consideration. 3. That, subject to a favorable response from the Botetourt County Board of Supervisors, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the County Administrator. On motion of Supervisor Nickens to adopt. the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None RESOLUTION 61494-1.c REQUESTING A JOINT MEETING WITH THE SALEM CITY COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the City of Salem and the County of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts l þ I I ~ I I ~ June 14, 1994 379 include membership in the Economic Development Partnership; approval of an extraterritorial arrest agreement; regional enforcement of decal violations; a regional approach to library services; and joint provision of services such as Social Services, VPI Extension services, and the Roanoke County/Salem Jail; and WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing bodies in the Roanoke Area. NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of Supervisors of Roanoke County I Virginia extends an invitation to the Council of the city of Salem to attend a j oint meeting of both governing bodies at a ~ "... 38D June 14, 1994 þ l time after July 1, 1994 and a place that is mutually acceptable. 2. That copies of this resolution be forwarded to the Mayor of the Salem City Council for consideration. 3. That, subject to a favorable response from the Salem City council, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the city Manager. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLUTION 61494-1.d REQUESTING A JOINT MEETING WITH VINTON TOWN COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN WHEREAS, the Town of vinton and the County of Roanoke have joined together to solve many community issues in a spirit of mutual cooperation; and WHEREAS, recent examples of these cooperative efforts include membership in the Roanoke Valley Resource Authority and Economic Development Partnership; regional enforcement of decal violations; support for Explore Park; and an Emergency Services Mutual Aid Agreement; and WHEREAS, there are other issues that should be addressed on a regional basis, and shared problem that can be resolved by shared solutions; and I I ~ ~ June 14, 1994 381 I I WHEREAS, the Roanoke County Board of Supervisors wishes to look at additional areas where local governments can work together to provide a better quality of life for all citizens; and WHEREAS, the Roanoke County Board of Supervisors welcomes an opportunity to meet with other governing bodies in an informal setting to share ideas and concerns about future regional activities, including a format for each elected official to express his or her views on the subject; and WHEREAS, the Roanoke County Board of Supervisors intends to extend similar invitations to meet with other local governing bodies in the Roanoke Area. NOW, THEREFORE, BE IT RESOLVED: 1. That the Board of Supervisors of Roanoke County, Virginia extends an invitation to the Council of the Town of vinton to attend a joint meeting of both governing bodies at a time after July 1, 1994 and a place that is mutually acceptable. 2. That copies of this resolution be forwarded to the Mayor of the Vinton Town Council for consideration. 3. That, subject to a favorable response from the vinton Town Council, the Roanoke County Administrator is directed to make the necessary arrangements for the joint meeting through the Town Manager. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: ~ ,.... 332 June 14, 1994 þ AYES: NAYS: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy None ~ Request for AÐproval of the Reqional sewage Treatment contract. (Paul M. Mahoney, County Attorney) Mr. Mahoney advised that the Board of Supervisors approved in principle the proposed regional sewage treatment contract on November 16, 1993. At that time, the Board directed that the final revised version of the contract be returned to the Board for approval. He advised that there were two appendices that were not included in the contract for Board review. These included the I percentage allocation of capacity and interceptor lines and the costs. T:1e Board members advised that they wanted to review the appendice~ before voting, and suggested that the issue be continued to June 28. Several Board members also suggested a special joint signing ceremony with all participating localities attending. Supervisor Nickens moved to postpone this item until June 28, 1994. The motion carried by a unanimous voice vote. Mr. Mahoney was directed to respond to questions from the Board. h Request for AÐÐroval of proposals for VACo's 1995 Leqislative Proqram~ (Paul M. Mahoney. County I l ~ ~ June 14, 1994 383 Attorney) R-61494-2 Mr. Mahoney advised that the Virginia Association of Counties requested that counties present their legislative proposals for the VACO legislative steering committees. Roanoke County also develops its own proposals such as amendments to the County charter. He presented three proposals to be included in the VACo's legislative program: (1) Restoring full funding of HB 599; (2) Basing education disparity funding upon the localities' abili ty to provide funds and their local efforts in support of school funding; and (3) Restoring fringe benefit funding for I Constitutional Officers. Supervisor Eddy asked that the resolution be sent to the Roanoke Valley legislators in addition to VACo. Supervisor Johnson moved to approve the legislãtive program and that copies of the resolution be sent to the Roanoke Valley members of the Virginia General Assembly and the Virginia Association of Counties. The motion carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None RESOLUTION 61494-2 RECOMMENDING LEGISLATIVE PROPOSALS TO THE VIRGINIA ASSOCIATION OF COUNTIES FOR THE 1995 SESSION OF THE VIRGINIA GENERAL ASSEMBLY I WHEREAS the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide ~ "... 3M June 14, 1994 þ concern to be considered by the 1995 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state-wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as part of the Legislative Program of Roanoke County for the 1995 session of the Virginia General Assembly. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative proposals are submitted to the Virginia Association of Counties for consideration in its 1995 Legislative Program. I I 1. HB 599 funding I. Level Funding for FY 96. The General Assembly restored only $2.3 Million of the $6.6 Million in HB 599 funding cut in the second year of the biennium II. The Department of Criminal Justice Services, with representative local government officials, is required to examine the current formula to distribute HB 599 funding, and to issue a report to the Governor and the General Assembly by October 1, 1994. III. Restoring this funding must be a top priority of I l ~ ~ June 14, 1994 385 I VACo for the 1995 session of the Virginia General Assembly. Education I. Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. II. Disparity funding should be based upon the composite index (which me~sures a locality's relative fiscal ability, to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. Fringe Benefits for Constitutional Officers I. The General Assembly did not restore funding for constitutional officers' salary fringe benefits for FY 1996 (SB 560, which did not pass, would have increased sheriffs' fees to offset the fringe benefit costs). II. Restoring this funding must be a top priority for VACo for the 1995 session of the General Assembly. II That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the Executive Director of the Virginia Association of Counties. 2. 3. I ~ ,... , " 3£6 June 14, 1994 þ On motion of Supervisor Johnson to adopt the resolution and send copies to the Roanoke Valley members of the General Assembly and VACo, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ~ Request from the School Board for AÐÐroÐriation to the 1994-95 Reqional SÐecial Education Fund. (Dr. Eddie L. Kolb. Director of PUÐil Personnel Services) A-61494-3 Dr. Kolb reported that the County School Board is the fiscal agent for the Regional Special Education Board, and that I the budget for 1994/95 is $2,629,486. The program includes six school divisions and serves autistic and severe/profoundly disabled students. Supervisor Johnson moved to approve the appropriation of $2,629,486. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy None ~ Request to Include County and School Retirees in the Roanoke County Dental Insurance Plan. (Diane Hvatt. Finance Director) Ms. Hyatt advised that the County has determined that I A-61494-4 l ~ I I ~ June 14, 1994 387 retirees could be added to the County and School employee dental insurance without changing the premiums for the 1994/95 fiscal year. She requested authorization to add retirees to the plan with the retirees paying 100% of the premium cost. Supervisor Kohinke moved to approve inclusion of the County and School retirees in the Dental Plan. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None .L.. Request for AÐÐroval of Additional ComÐensation Board Funded positions in Sheriff and Clerk of Circuit Court Offices. (Elmer C. Hodqe, County Administrator) A-61494-5 Mr. Hodge advised that the Compensation Board had, approved an additional position for the Clerk of Circuit Court's office in 1993/94, but the funds were used for part-time help. Circuit Court Clerk Steve McGraw is, now requesting that a full- time position be added because there will be sufficient funds for part-time positions in the 1994/95 budget. Mr. Hodge further advised that the Sheriff's Office has received funding from the Compensation Board for four temporary Corrections Officers and one permanent cook. The total cost for ,the positions is $124,334 with the Compensation Board funding $89,753. The remaining funds will be absorbed within the Sheriff's existing budget. ...4 "... 388 June 14, 1994 þ Supervisor Johnson moved to approve the additional positions. The motion carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None IN RE: REQUESTS FOR WORK SESSIONS ~ Request for Work session on JulY 26. 1994 to discuss a Stormwater Detention POlicy. It was the consensus of the Board to set this work session for July 26, 1994. Supervisor Johnson asked that all parties affected by this proposed policy be notified including the homeowners associations. I IN RE: FIRST READING OF ORDINANCES ~ Ordinance Amendinq and Reenactinq section 2 '£'-3. Utility service Tax, of the Roanoke County code bv providinq for the ImÐosition of the Consumer Utility Tax on Cellular TeleÐhones. (Paul M. Mahoney. County Attornev) Mr. Mahoney advised that in 1994 the General Assembly authorized local governments to tax cellular telephones and other mobile telecommunications services in the same manner as other utilities. The legislation authorized a 10% consumer utility tax of- the first $30.00 of each cellular bill each month. Mr. Mahoney explained that it was difficult to estimate the fiscal I l 4 ~ June 14, 1994 389 I I impact because local cellular companies have not separated their customers by jurisdiction, which they are now attempting to do. Mr. Mahoney further explained that the term "service address" is the address that a customer uses when he or she signs up for the service. There were no citizens to speak on this issue. Supervisor Nickens moved to approve the first reading with the public hearing and second reading set for June 28, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None ~ Ordinance Amendinq and Reenactinq Section 18-168 "Schedule of Charqes" of the Roanoke County Code to Provide for an Increase in Base Charqes of 14.5% for Fiscal Year 1994-1995. an Increase in Base Charqes of 25% for Fiscal Year 1995-1996. an Increase in the Connection Fee to $1500.00, and to Provide for certain Transition provisions to ImÐlement Same. (Diane Hvatt. Director of Finance) Mr. Hodge reported that the staff has been meeting with the Homebuilders Association to develop an increase in sewer rates to fund the County's share of the joint sewage treatment plant. Staff is recommending the following: (1) a 14.5% sewer rate increase on July 1, 1994 and a 25% increase on July 1, 1995. The connection fee will increase from $500 to $1,000 effective ....4 "... 300 June 14, 1994 þ September 1, 1994, and from $1,000 to $1,500 effective September 1, 1995. Staff also developed methods to assist the Homebuilders Association in the conversion of the connection fee. In response to a question from Superviscr Minnix, Finance Director Diane Hyatt advised that there is a 20 year debt on the treatment plant so the increases will last 20 years. Supervisor Eddy made suggested changes to the language in the proposed ordinance before the public hearing and second reading. Supervisor Kohinke moved to approve the first reading with the public hearing and second reading set for June 28, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy II NAYS: None h Ordinance Extendinq the Franchise of Boothe American COmÐany D/B/A Salem Cable TV t~ OÐerate a Cable Television System in Roanoke County for a Period of 120 Days. (JoseÐh Obenshain. Senior Assistant County Attorney) Mr. Mahoney advised that negotiations are underway for a new franchise agreement with Salem Cable TV. Conclusion of an agreement on the terms have been delayed because of the demands created by recent cable rate regulations issued by the F. C. C. Staff is therefore requesting an extension of the franchise for 120 days. I l ~ ~ June 14, 1994 391 I I There were no citizens to speak on this issue. Supervisor Kohinke moved to approve the first reading with the public hearing and second reading set for June 28, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None ~ Ordinance Authorizinq the Vacation of a Portion of an Existinq 20-Foot Sanitary Sewer Easement and to Accept a Relocated Portion of Same Easement. Located on Lot 1. Block 2. section 1, Lakeland Farms. (Garv Robertson. utility Director) There was no discussion and there were no citizens to speak on this issue. Supervisor Nickens moved to approve the first reading with the public hearing and second reading set for June 28, 1994. The motion carried by the following recorded vote: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy None ~ Ordinance Authorizinq Acquisition of Necessarv Easements to Construct the Hollins Road Water Line Extension. (Garv Robertson. utility Director) Supervisor Eddy asked why the water line could not be constructed in the road right-of-way. Mr. Robertson responded that the shoulder was too small and it would be dangerous because of the traffic. AYES: NAYS: ~ ,.... 392 June 14, 1994 þ There were no citizens present to speak on this issue. Supervisor Johnson moved to approve the first reading with the second reading set for June 28, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None .L.. Ordinance Declarinq a Parcel of Real Estate Identified as Tax MaÐ No. 86.01-2-15 Located off Homewood circle in the Windsor Hills Maqisterial District to be SurÐlus and AcceÐtinq/Reiectinq an Offer for the Sale of Same. (John willey. ProÐertv ManaC/er) II Mr. Willey advised that there was no road frontage, the lot was not buildable and all adjacent property owners had been notified. There were no citizens present to speak on this issue. Supervisor Eddy moved to approve the first reading with the second reading set for June 28, 1994. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: SECOND READING OF ORDINANCES ~ Ordinance Amendinq ChaÐter 2, Administration of the Roanoke County Code by the AdoÐtion of a New I l ~ ~ June 14, 1994 393 Article IV~ Self-Insurance Proqram. bv Establishinq a Proqram to Retain Certain Risks and Manaqe Claims Resultinq from Public Liability. (Diane Hvatt. Director of Finance) 0-61494-6 Ms. Hyatt advised that the County has now accumulated sufficient reserves to pursue a self-insurance program for general and automobile liability. By June 30, 1994, the County will have accumulated $1,000,000 in insurance reserves and the County will save $182,403 in insurance premiums which will be set aside to pay claims that occur during the 1994/95 fiscal year. I There were no citizens present to speak on this issue~ Supervisor Johnson moved to adopt the ordinance with deletion of sentence on page 8. The motion carried by the following recorded vo~e: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None ORDINANCE 61494-6 AMENDING CHAPTER 2 -ADMINISTRATION" OF THE ROANOKE COUNlY CODE BY THE ADOPTION ,OF A NEW ARTICLE N -SELF-INSURANCE PROGRAM', BY ESTABUSHlNG A PROGRAM TO RETAIN CERTAIN RISKS AND MANAGE CLAIMS RESULTING FROM PUBUC UABIUIY WHEREAS, Section 15.1-7.3:1 of the Code of Virginia, 1950, as amended, authorizes the governing body of any county, city, town or any political subdivision thereof, to provide for liability insurance or self-insurance to cover the costs and expenses incident to liability arising from the conduct of officers, employees or volunteers in the discharge of their official duties; and, I WHEREAS, Chapter 11.1 of Title 15.1 of the Code of Virginia authorizes political subdivisions of the Commonwealth of Virginia to establish or participate in self-insurance pools; and, ...4 ,.... 394 June 14, 1994 þ WHEREAS, local governments may obtain insurance from an insurance company; obtain coverage through group self-insurance pools, an insurance plan established by the Virginia Division of Risk Management, or through the creation of an individual self-insurance plan, or any combination thereof; and WHEREAS, the establishment of this self-insurance program shall benefit the citizens and taxpayers of Roanoke County; and, WHEREAS, the first reading of this ordinance was held on May 24, 1994, and the second reading of this ordinance was held on June 14, 1994. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia: 1) That the Roanoke County Code is hereby amended by the adoption of Article IV of Chapter 2, as follows: Sec. 2-80. ARTICLE IV. SELF-INSURANCE PROGRAM CREATION AND PURPOSE I The Board of Supervisors of Roanoke County, Virginia, hereby adopts a Self-Insurance Program ("the Program"), effective July 1, 1994. The Program 'provides coverage for losses arising after June 30, 1994 which are not covered by commercial insurance policies purchased by the County of Roanoke, Virginia ("the County"). This Program is not intended to provide any excess coverage above the limits of any insurance policy purchased from any insurance carrier, insurance pool, or program. The Program's protection extends to covered persons, defined below as County officers, employees,. and volunteers. Coverage is subject to the provisions and exclusions listed in the Program. The Program is established for the purpose of providing a system through which the County will reta~ certain risks and manage the claims which emanate from public liability incidents and the legal obligations imposed as the result of injwy to employees. The Program is created for the purpose of paying all legitimate claims and expenses which arise under the Program. This Program is not a contract between the County and any person, employee or entity, and it expressly intends not to I l ~ ~ June 14, 1994 395 I I create any third party beneficiaries under the Program. This Program creates, no vested_ rights or property interests in anyone except as required by Statute and may be amended at any time by the Board of Supervisors. See. 2-81. DEFINITIONS A ·Covered Person- means a County officer, County employee, or volunteer. B. ·County Officer" means a member of the Board of County Supervisors, a constitutional officer, an elected official, or a member of a board, commission or authority which is appointed by the Board of Supervisors or performs functions of the County, e.g., Electoral Board, Board of Zoning Appeals. C. "Employee- means a person other than a volunteer or County officer who performs services for the County, is paid wages or a salary by the County in exchange for services, and who is subject to direction by County officers or their designees. The term also includes persons who perform functions of the County, e.g., Registrar. The term specifically excludes independent contractors. D. "Volunteer" means a person other than a County officer or employee who performs services for the County without remuneration and W:l0 performs them subject to direction by County officers or employees and who is registered as such with the County's Department of Human Resources. E. -Occurrence- means an event or accident that resultS in personal injwy or property damage. F. "Personal injmy" includes 1. death, bodily injwy, sickness, shock, intentional infliction of mental anguish or mental injwy. 2. false arrest, false imprisonment, wrongful eviction, wrongful detention, malicious prosecution, or humiliation, 3. libel, slander, defamation, invasion of rights to privacy, infringement of ...4 ,.... 396 June 14, 1994 þ copyright, false service of civil papers, abuse of process, 4. assault and battery, and 5. deprivation of rights, privileges, or immunities secured by state or federal law or by the Constitution of the United States or the Constitution of Virginia. G. "Property Damage' means physical injury to or destruction of tangible and/or intangible property and all direct and consequential loss resulting therefrom. H. "Claim(s)· means requests for payment for personal injury or property damage. 1. ·Self-insurance Fund.· The risk management fund shall . be à . continuing appropriation, notwithstanding fiscal years, to be used for payment of the administrative costs, expenses, settlements, judgments, and claims of the self-insurance program. The self-insurance fund may also be augmented from time-to-time with transfers from other accounts. J. ·Self-insurance Trustees.· There is hereby created a self-insurance committee for the purpose of administering, in accordance with the provisions of this article, the self-insurance program with the risk manager. The self-insurance trustees shall be comprised of the county administrator, county attorney, director of :mance, and the risk manager, or their designee. I Sec. 2-82. UMITS OF LIABIIJ1Y: $5,000,000 PER OCCURRENCE. A In General - The County and the Self-Insurance Program shall defend a covered person against any suit seeking damage covered by the Program, even if some or all of the allegations are groundless, false or fraudulent. The Program shall not, however, be obligated to pay any claim or judgment or to defend any suit once the limit of the liability coverage has been exhausted. B. Specific Costs - The Self-Insurance Program will pay, within the per occurrence limit of liability coverage: 1. All expenses incurred and costs taxed against a covered person in any suit defended by the Program and any interest assessed on any judgment, including pre-judgment interest as well as interest which accrues after entry of judgment. I l ~ .""l1lI June 14, 1994 397 Any premiums on appeals bonds required by any suit defended by the I I 2. Program. 3. All reasonable expenses incurred in the investigation or defense of any claim or suit. Sec. 2-83. RISKS COVERED BY THE PROGRAM In accordance with Section 2-82 of this Program, the County shall indemnify against personal injury or property damage losses arising from actions or inactions taken or not taken by or on behalf of the County or its related agencies in such amounts as the county shall approve, after it is determined that: A indemnifying against such losses would have a beneficial effect on the County's ability to employ and retain qualified employees, or B. indemnifying against such losses would otherwise further the County's lawful responsibilities without detrimentally affecting the County's responsibilities as a political subdivision of the Commonwealth of Virginia. In the e.,ent the County chooses to limit indemnification, it shall notify the employee of such limitation in a reasonable time following receipt of the claim. Risks covered by the Program include: A Property damage (including consequential damages when not due to other causes excluded by the Program) to or loss of real and personal property owned by the County or property owned by others that is under care, custody or control of the County. 1. Property damage shall include: a. the expense of removing damaged property and debris (other than building foundations) after any covered loss, b. expenses incurred to reduce or prevent actual or imminent loss or damage as long as these expenses are less than the loss or damage being reduced or ~ ,.... 398 June 14, 1994 þ prevented, c. expenses incurred due to the demolition of undamaged portions of covered property when required by law, ordinance, code or regulation, including site clearing, replacement of the undamaged portion, and business interruption expenses due to the delay in repair or rebuilding, d. architects' fees for consultation arising from covered losses, subject to a limit of seven percent (7%) of replacement cost, and e. construction or repair expenses required by any law, ordinance, code or regulation which regulates construction, repair, replacement or use of any damaged or undamaged portions of the property. 2. Property damage shall not include: a. loss by moth, vermin, termites or other insects; wear, I tear or gradual deterioration; rust, wet or dry rot or mold, shrinkage, evaporation, loss of weight, or leakage unless caused by fire or fire fighting, b. loss or damage caused by contamination unless direcJy resulting from fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, c. loss resulting from dampness of atmosphere or variation in temperature unless caused by fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, d. loss of electrical appliances or devices of any kind, including wirin~, arising from electrical injury or disturbance unless as a direct result of loss or damage caused by fire or extended coverage perils, such as earthquakes, floods, lightning, windstorms, and hail, e. loss to motor vehicles, aircraft, or watercraft including tires, caused by normal wear or tear, mechanical or electrical breakdown or failure or freezing, I l ~ ""l1lI June 14, 1994 399 I I f. loss to property other than motor vehicles, aircraft, and watercraft by mechanical breakdown, including rupture or bursting by centrifugal force, g. loss to aircraft, standing timber, trees, shrubs, lawns, growing crops and livestock, h. unexplained loss or mysterious disappearance, or shortage disclosed upon taking inventory, and i. loss resulting from normal aging of equipment, buildings, or other property. B. Workers' Compensation - The County will pay workers' compensation benefits to employees and volunteers who are injured by accident or who develop a disease caused by their employment when required by Title 65.2 of the Code of Virginia, 1950, as amended (the Virginia Workers' Compensation Act, hereinafter "the Act"). The employee must notify the County of any return to employment, increase in earnings, or recovery for injury from third parties and if the employee fails to so notify the County, the County's obligation to pay benefits will terminate. The County reserves its subrogation rights as provided in the Act. .J\ll regular, parttime, and temperary empleyees shall receive their ßermal salary fer aJl1' time lest B-em werk due te a werk related injury er eccupatienal illness. Benefits shall be paid in accordance with the provisions of State law and the provisions of the Roanoke County Employee Handbook as amended from time to time by resolution of the Board of Supervisors. This workers' compensation coverage does not apply to: 1. individuals not employed by the County, 2. persons providing services to the County as independent contractors, 3. non-County employees injured or exposed to occupational diseases on County property, and 4. employees receiving medical treatment provided by a physician not ~ ,.... 400 June 14, 1994 þ listed in the County's Physician List, except when (a) the nature of the illness or injury requires emergency medical services or (b) the employee is referred by a physician who is on the County's Physician List to a physician who is not on the County's Physician List, and 5. County officers, unless they are deemed to be covered "employees" under the Act. C. Automobile Liability - The Program will pay claims which a covered person is legally obligated to pay for negligent operation of a motor vehicle in the course of County business. However, if the covered person is driving a non-County owned vehicle on County business and is guilty of negligence, the Program will only provide secondary coverage to the covered person's personal liability insurance over and above minimum amounts required by Virginia law, i.e., the Program will pay for any ( claims against the covered person which exceed the limits of the covered person's personal insurance policy up to the Pcogram limit of liability. The Program wiil not pay claims for any damage to any non- I County owned vehicle operated by a covered person which is due to the negligence or intentional actions of that covered person. The Program provides the statutory minimum Emits for uninsured motorist coverage and specifically rejects coverage in excess of the statutorily mandated minimum. The limits of liability for uninsured and underinsured motorist liability coverage shall be the minimum amounts required by Virginia law, currently established as follows: $25,000 because of bodily injury to or death of anyone person in any accident, and subject to the limit for one person, to a limit of $50,000 because of bodily injuries to our death of two or more persons in anyone accident, and to a limit of $20,000 because of injury to or destruction of property of others in anyone accident, or as may be hereafter established by law. The Program's uninsured motorist coverage shall be secondary to any such coverage in the covered person's personal liability insurance policy or any other available uninsured motorist coverage. The Program provides medical payments coverage only to the extent mandated in Va. I Code Title 38.2. l ~ ~ June 14, 1994 401 I I The Program will not pay collision and comprehensive damage claims for County owned or leased motor vehicles. These repair expenses or losses shall be the responsibility of the County department, agency, or officer to which the motor vehicle is assigned. D. Comprehensive General Liability including Law Enforcement Legal Liability and Public Officials' Liability. The Program will pay claims for liability imposed upon a covered person for personal injuries and property damage or loss because of the acts, errors or omissions of a covered person in the course of his duties on behalf of the County. Not included in this comprehensive general liability coverage are County employees whom the covered person may have injured in the course of their employment (because such employees have coverage under the Workers' Compensation section). E. Medical Services - The Program will pay claims, if based solely on error, negligence, omission or mistake, arising out of medical services which were rendered or which should have been rendered by any duly qualified medical practitioner, nurse or technician employed by the County or acting at its request. The Program will provide coverage only to the extent that the losses exceed the medical professional's other insurance coverage and to the extent of the Program's limit of liability. G. Faithful Peñormance Blanket Bond Liability - The Program will indemnify the County for lo~s caused through failure of any County officer, volunteer or employee, acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment. Sec. 2-84. UMITATIONS ON AND IKCLUSlONS FROM COVERAGE A Excess Coverage - In no event shall the County indemnify the amount of any liability or loss for which there is any insurance in effect which covers such loss or which would have covered such loss except for the existence of this Program. B. Excluded Acts . The Program will not pay for liability claims stemming from: 1. damage to or destruction of property caused by the covered person to ~ "... 402 June 14, 1994 þ his or her own property, 2. any willful malicious acts or any acts of intentional misconduct, 3. any acts outside the scope of employment or business of the County, 4. actions or inactions while under the influence of alcohol or illegal drugs or the abuse of legal drugs, s. any claims for acts, omissions, or events occurring prior to July 1, 1994, 6. the exercise of eminent domain or condemnation, 7. judgments for losses covered under the Program when covered persons fail to notify the County Attorney of court actions against them in sufficient time for the County Attorney to file responsive pleadings or when the covered person fails to cooperate in the preparation or presentation of his or her defense. The Program will not pay claims for loss or damage in excess of the cost to repair or I replace the damaged or destroyed property in a condition equal to its condition immediately before the loss or damage. If the County decides to replace destroyed or damaged property on another site, the cost of such site is excluded from coverage. C. Loss of Coverage - A covered person shall not, except at his own cost and expense, make any payment, admit any liability, settle any claim, assume any obligation, or incur any expense without the written consent of the County Risk Manager. AI1Y violation of this provision will result in a loss of coverage under the Program. D. The Program will not pay punitive damages awarded by a judge or jury against any covered person. E. Nothing contained in this Program shall be construed to abrogate or waive any r defense of sovereign immunity, official immunity, governmental immunity, or any other defense available See. 2-85. PROCEDURES I to the County, or any covered person. l ~ ~ June 14, 1994 403 I I The Board of Supervisors has authorized the establishment of the Self-Insurance Trustees Committee ("the Trustees"). The Trustees shall provide general oversight to successfully implement the Program. The Risk Manager will administer the Program under the following procedures. A Reporting of Claims; Written Notice - Upon the happening of any occurrence which may be covered by the County's insurance, written notice containing the identity of the person seeking coverage or indemnification under this Program, information regarding the time, place, and circumstances of the occurrence, and the names and addresses of (1) all injured persons, (2) the owner of any damaged property and (3) all witnesses whose identities are known or can be reasonably determined shall be given as soon as practicable by the person seeking coverage or indemnification. under this Program to the Risk Manager. Any person' seeking coverage or indemnification under this Program and who is no longer employed by or otherwise providing service to the County shall also provide the Risk Manager with his or her name, address and work and home telephone numbers and shall further be required to up-date information on how he or she can be contacted by the Risk Manager when necessary. B. Reporting of Claims; Service of Process - If a claim is made or an action is brought against coverage or person as a result of any occurrence which may be subject to indemnification under the County's insurance or the Program, that person shall immediately notify the County Attorney in writing and forward to the County Attorney every demand, notice, summons, or other process received by the covered person or his representative. C. Cooperation - All persons seeking indemnification under the Program shall cooperate with the County and, upon the County's request, assist in making settlements, in the conduct of lawsuits, and, in enforcing any right of contribution, subrogation, indemnification, or any other claim which the County or the covered person may have against any other person who may be liable to any covered person. That person shall attend hearings, depositions, trials and other proceedings and shall assist in securing and giving evidence and obtaining the attendance of witnesses. ~ ,.... 404 June 14, 1994 No such person shall make any payment, assume any obligation or incur any expense, without prior approval by the County Attorney. Such action without County Attorney approval shall void any coverage or indemnification under this Plan relating to the occurrence. No person may disapprove a proposed settlement of a suit, action, or claim against him if the County Attorney determines that such settlement is in the legal or management interests of the county or its officers, employees or volunteers. In the event an employee has the option to disapprove a settlement and disapproves such proposed settlement, any indemnification afforded under this Program shall be void for the occurrence for which the settlement was disapproved. D. Failure to Give Notice or Cooperate - The County shall not provide coverage or indemnification for any person with respect to any loss for which that person fails to comply with all provisions of paragraphs A, B, and C of this section. E. Defense of Cairns - The County Attorney shall represent all persons or entities with respect to any claim or causes of action arising from the conduct of such individuals or entities in the discharge of their duties on behalf of the County. F. Conflict of Interest - In the eve:lt of (1) a real or potential conflict of interest involving the County Attorney's representation of the County or related entity or any individual under this Plan, on any claim, lawsuit or combination of claims or lawsuits or (2) any other ethical consideration, which might impede effective representation and legal defense by the County Attorney, the County Attorney is authorized to retain outside or additional counsel, to represent any such persons or entities who shall in his opinion require such counsel. The Program shall bear the cost of such counsel. G. Authority to Hire Experts - After consulting with each other, the Risk Manager and County Attorney are authorized to retain experts to assist in the investigation, valuation, or settlement of claims, and to testify at the trial of such claims against persons and entities provided coverage or indemnification under the Program. The costs and expenses of such experts shall be borne l þ I I ~ ~ June 14, 1994 405 I I by the Program. H. Subrogation Rights ReseIVed by the County. 1. If a covered person receives a payment from another source for a loss which is also covered by the Program, the Program has the right to recover from the covéred person any amounts paid by the Program which have been paid from another source. 2. A recovery made pursuant to subrogation will be applied to reduce the loss for which the County has made payment or otherwise incurred expenses. I. Purchase of Insurance The Risk Manager shall recommend to the Trustees the purchase of such insurance or participation in group self-insurance pools as may be appropriate to provide coverage or such additional coverages to the extent that loss exposure exceeds the reasonable capacity of the self- insurance fund to afford adequate coverage. The Trustees on behalf of the County may contract, subject to the provisions of the Virginia Public Procurement Act, for insurance, re-insurance or participate in group self-insurance pools. Sec. 2-86. ADMINISTRATION OF RISK MANAGEMENT INfERNAL SERVICE FUND A Generally - The Department of Risk Management shall be responsible for administering this Program. B. Claims Procedures - The Department of Risk ManagemeI?t shall administratively handle claims made against the County. The County may contract, subject to the provisions of the Virginia Public Procurement Act, with third parties for the provision of claims services. The Risk Manager shall develop and implement comprehensive claims procedures. C. Claims Adjustment - Authority Level - The Risk Management Department will provide claims administration services through its own staff or through the services of an independent third party claims administration organization. The Risk Management Department will have authority to ~ "... 406 June 14, 1994 þ adjust claims when it is in the best interest of the County for the Risk Management Department to do so. Generally, but not in all cases, it is in the best interest of the County for the Risk Management Department to adjust claims which do not exceed $10,000.00 so long as the adjustment of such claim involves no policy or management implications. For claims from $10,000 to $50,000 the Risk Manager will obtain prior approval of the Trustees prior to adjusting the claim. If any claim involves policy or management issues, the claim will only be adjusted in conjunction with the County Attorney and when necessary, the County Administrator. The Risk Management Department shall not adjust any claim when the County Attorney is aware of the claim and believes that administrative adjustment is contrary to the legal or management interests of the County. Claims in excess of $50,000 must be reviewed and approved by the Trustees and the Board of Supervisors. The Risk Manager will provide the Board of Supervisors with a quarterly summary of all claims paid from the Fund. Sec. 2-87. MANAGEMENT OF FUNDS I Recognizing the importance of maintaining the financial integrity of the Self-Insurance Fund, the County hereby establishes the following general procedures regarding the administration of the fund: A. Investments, earnings on investments, etc. - The investment of moneys held in the Self-Insurance Fund is authorized in accordance with the general investment policies and practice:; of the County. The. moneys to be invested may be pooled with other County moneys for the purpose of investment. The County Treasurer shall make provision for the prompt payment of all liquidated claims, settlements, and fmal judgments from the Self-Insurance Fund and shall invest the moneys of the fund in a manner that allows access to said moneys for such purposes. B. Accounts and records systems - The Director of Finance, in consultation with the Treasurer, shall develop and maintain within the Self-Insurance Fund such accounts and records as will provide a reasonable segregation and detennination of assets and liabilities, necessary to sustain accurate and proper accounting practices. The Risk Manager shall develop and maintain the historical loss data I l ~ ""I11III June 14, 1994 407 I I and other information necessary for the management of this Program. The accounts and records system shall include development of an appropriate claims reserve procedure. c. Supplemental appropriations - The Board of Supervisors shall appropriate and budget sufficient moneys to assure the solvency of the Self-Insurance Fund and the effective management and operation of the Self-Insurance Program. The Trustees shall, from time-to-time, recommend such additional appropriations or budget amendments as may be required to assure the solvency of the fund. D. Transfer prolul>ited - No money shall be transferred into or out of the Self- Insurance Fund except as hereby authorized. E. Expenditures - All authorized and approved payments of covered losses under this Program and all premiums for commercial third-party insurance shall be' paid from the Self- Insurance Fund. Additionally, all costs and expenses of operating and administering the Fund and the Department of Risk Management shall be paid from the Fund. F. Investment income - All income generated by the investment of the monies in the Self-Insurance Fund shall be added to the Fund. G. Recoveries - Any amounts recovered on a claim, suit or action by any covered individual recovered through subrogation, indemnification, insurance, or otherwise up to the amount of any covered loss for which the Program is liable or which has been covered by the Fund shall be immediately paid into the Fund. H. Loss Prevention -, The Risk Management Department will provide loss prevention services through its own staff. The Risk Management Department may also supplement the loss prevention services provided by its staff with the services of an independent loss prevention organization in accordance 'Yith the Virginia Public Procurement Act. I. Reserves - The Program shall establish financial reserves up to the limit of any retention or any excess policies. On motion of Supervisor Johnson to adopt the ordinance with the deletion of a sentence ~ ,.... 408 June 14, 1994 on page 8, and carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy None ~ Ordinance to Increase the Salaries of the Board of Supervisors Pursuant to section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virqinia. (Diane Hvatt. Director of Finance) There were no citizens present to speak on this issue. Supervisor Johnson moved to adopt the ordinance. Sup er v i so r Kohinke moved to amend the main motion limiting the increase to 3%. The motion was defeated by the following recorded vote: AYES: Supervisors Kohinke, Eddy NAYS: Supervisors Johnson, Minnix, Nickens Supervisor Johnson's original motion was defeated by the following recorded vote: AYES: Supervisors Johnson, Nickens NAYS: Supervisors Kohinke, Minnix, Eddy This issue was reconsidered following the Fire and Rescue Work Session, and 3.8% salary increase was adopted. h Ordinance AÐÐroÐriatinq Funds and Resolution AdoÐtinq the Budqet for Fiscal Year 1994/1995. ( Brent Robertson. Budqet Manaqer) ª-.!.. Resolution AdoÐtinq the Fiscal Year 1994/95 Budqet. l þ I I ~ ~ June 14, 1994 409 R-61494-8 Mr. Robertson advised that there are additional funds in the budget for positions in the Sheriff's and Clerk of Circuit Court offices. He also advised there were several changes to the budget since the first reading on May 24, 1994. They include: (1) Increase to the CHIP program of $11,380; (2) Reduction in Center in the Square funding by $10,000 which was reallocated to the Mill Mountain Zoo; and (3) Increase in Recreation Fee Class revenues and expenditures by $18,560. Supervisor Nickens expressed support for full funding I of $16,660 for the CHIP program, and an additional $10,000 for Center in the Square for full fllnding, and that the remaining Capital Reserve be allocated to the Parks & Recreation Department for a capital matching fund program. Supervisor Johnson moved to adopt the ordinance with the following changes: (1) full funding of the CHIP Program, (2) $30,000 funding for Center in the Square with $10,000 to be appropriated from the 1994-95 Board Contingency Fund, (3) remaining funds in Capital Reserve Fund earmarked for Parks & Recreation matching capital fund, and (4) inclusion of the additional revenue and positions from the Compensation Board for Sheriff and Clerk of Circuit Court. The motion carried by the following recorded vote: I I AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None ~ ,.... 41D June 14, 1994 RESOLUTION 61494-8 APPROVING THE FISCAL YEAR 1994-95 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, section 15.160 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of section 15.1-162 of the state Code, and the public haaring as required thereon was held on April 26, 1994. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1994-95 for Roanoke County, Virginia, as follows: l þ I I ~ ~ June 14, 1994 411 .- - --- Adopted FY 1993-94 Adopted FY 1994-95 Revenue Estimates General Fund: General Government: General Property Taxes S 49,655,000 S 52,760,000 Other Local Taxes 15,670,000 17,485,000 Permits, Fees & Licenses 490,500 538,730 Fines and Forfeitures 270,000 487,500 Charges for Services 243,000 245,000 Commonwealth 5,302,550 5,420,303 Federal 1,525,048 1,525,048 Other 1,833,918 3,832,066 Total General Government 74,990,016 82,293,647 I Y oulli Haven II 354,672 378,788 Law Library 33,800 42,980 Recreation Fee ClaSs 533,405 548,430 Comprehensive Services 0 874,623 Internal Services 1,262,388 1,356,5.56 Garage II 237,166 253,766 Total General Fund 77,411,447 85,748,790 Debt Service Fund 8,226,611 8,391,277· Capital Projects Fund 75,000 75~OOO Internal Service Fund 0 1,134,556 Water Fund 8,732,104 10,383,212 Sewer Fund 3,819,553 4,452,127 School Operating Fund 68,135,405 71,808,184 School Cafeteria Fund 2,880,000 2,945,000 School Grants Fund 2,298,023 1,874,493 School Textbook Fund 693,975 695,726 School Capital FlÍnd 149,517 0 School Bus Fund 90,318 0 I Total Expenditures All Funds 172,511,953 187,508,365 Less: Transfers ( 45,403,881l (52,002,342) Total Net of Transfers S 127.108.072 S 135,506,023 ~ ,.... 412 June 14, 1994 ~ Proposed Expenditures General Fund: General Government: General Administration $ 2,026,749 $ 2,226,386 Constitutional Officers 5,303,087 5,775,795 Judicial Administration 204,645 199,525 Management Services 2,667,736 1,743,446 Public Safety 7,445,875 9,004,560 Community Services 5,369,155 6,948,000 Human Services 7,696,991 8,125,424 Non-Depanmental 3,246,851 3,078,507 Transfers to School Operating Fund 34,231,440 37,563,192 Transfers to Debt Service Fund 6,131,479 5,941,241 Transfer to Internal Services 0 1,134,556 Transfer to Comprehensive Services 0 313,015 Other 666,008 240,000 I Total General Government 74,990,016 82,293,647 Youth Haven II 354,672 378,788 Law Libraxy 33,800 42,980 Recreation Fee Class 533,405 543,430 Comprehensive Services Act 0 874,623 Internal Services 1,262,388 1,356,556 Garage II 237,166 253,766 Total General Fund 77,411,447 85,748,790 Debt Service Fund 8,226,611 8,391,277 Capital Proj ects Fund 75,000 75,000 Internal Service Fund ° 1,134,556 Water Fund 8,732,104 10,383,212 Sewer Fund 3,819,553 4,452,127 School Operating Fund 68,135,405 71,808,184 School Cafeteria Fund 2,880,000 2,945,000 School Grants Fund 2,298,023 1,874,493 School Textbook Fund 693,975 695,726 School Capital Fund 149,517 0 I School Bus Fund 90,318 0 Total Expenditures All Funds 172,511,953 187,508,365 Less: Transfers (45;403,881 ) (52,002,342) Total Net of Transfers $ 127.108,072 $ 135.506.023 l ~ ~ June 14, 1994 413 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor Johnson to adopt the budget with the following changes: (1) full funding of CHIP Program; (2) $30,000 funding for Center in the Square with $10,000 to be appropriated from the 1994-95 Board Contingency Fund; (3) remaining funds in Capital Reserve earmarked for the Parks & Recreation Matching Capital Fund; and (4) additional revenue and positions from compensatory Board for Sheriff and Clerk of Circuit Court, and carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy I NAYS: None b. Ordinance AÐÐroÐriatinq the Funds for the Fiscal Year 1994/9~ Budqet. 0-61494-9 Supervisor Johnson moved to adopt the ordinance with the changes approved in the reso~ution adopting the budget. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None I ORDINANCE 61494-9 APPROPRIATING FUNDS FOR THE 1994-95 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a ~ "... 414 June 14, 1994 þ public hearing was held on April 26, 1994, concerning the adoption of the annual budget for Roanoke County for fiscal year 1994-95; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 14, 1994, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of, this appropriation ordinance was held on May 24, 1994, and the second reading of this ordinance was held on June 14, 1994, pursuant to the BE IT ORDAINED by the Board of Supervisors of Roanoke I provisions of Section 18.04 of the Roanoke County Charter. County, Virginia, as follows: 1. That the following a~propriations are hereby made from the respective funds for the period beginning July 1, 1994, and ending June 30, 1995, for the functions and purposes indicated: County of Roanoke Proposed FY 1994-95 Budget June 14, 1994 ~ I l ~ ~ J un~ 14, 1994 415 ~ Revenues: General Fund: General Government $ 82,293,647 Youth Haven II 378,788 Comprehensive Services 874,623 Law Library 42,980 Recreation Fee Class 548,430 Internal Services 1,356,556 Garage II 253,766 Total General Fund $ 85,748,790 Debt Service Fund $ 8,391,277 Capital Projects Fund $ 75,000 Internal Service Fund - Risk Management $ 1,134,556 Water Fund: I Water Operations $ 8,253,988 1991 Water Revenue Bonds 152,387 Water Repair and Replacement 350,000 Other 863,142 Water Surplus 763,695 Total Water Fund $ 10,383,212 Sewer Fund: Sewer Operations $ 3,904,641 Sewer Repair and Replacement 547,486 Total Sewer Fund $ 4,452,127 School Funds: Operating $ 71,808,184 Cafeteria 2,945,000 Grant 1,874,493 Textbook 695,726 Total School Fund $ 77,323,403 Total All Funds $ 187,508,365· I ~ ,.... 416 J u~e 14, 1994 Þ Expenditures: General Government: General Administration Board of Supervisors $ 221,421 County Administrator 208,017 Community· Relations 108,449 Asst. Co. Administrators 298,907 Property Management 158,636 Human Resources 328,543 County Attorney 243,208 Economic Development 659,205 Total General Administration $ 2,226,386 Constitutional Officers Treasurer $ 601,985 Commonwealth Attorney 390,498 Victim/Witness 5,048 Commissioner of the Revenue 536,465 I Clerk of the Circuit Court 609,241 Sheriff's Office 1,000,054 Care & Confinement of Prisoners 2,632,504 Total Constitutional Officers $ 5,775,795 Judicial Administration Circuit Court $ 99,523 General District Court 26,183 Magistrate 1,005 J & DR Court 10,429 Court Service Unit 62,385 Total Judicial Administration $ 199,525 Management Services County Assessor $ 619,727 F"mancial Planning 590,768 Public Transportation 70,200 Management and Budget 117,765 Procurement Services 344,986 Total Management Services $ 1,743,446 I l ~ J,une 14, 1994 417 ~ Public Safety Police $ 4,843,871 Transponation Safety Commission 960 E911 Maintenance 339,805 Fire and Rescue 3,819,924 Total Public Safety $ 9,004,560 Community Services General Services $ 438,207 Solid Waste 2,931,659 Engineering and Inspections 2,013,468 Building Maintenance 1,158,628 Planning and Zoning 385,426 Planning Commission 20,612 Total Community Services $ 6,948,000 I Human Services Grounds Maintenance $ 1,387,716 Parks and Recreation 1,143,811 Public Health 425,333 Social Services Administration 2,112,035 Public Assistance 952,400 Institutional Care 27,500 Social Service Organizations 119,332 Contributions Human Service Organizations 82,713 Contnbutions Cultural Organizations 112, 735 Library 1,317,609 VPI Extension 68,047 Elections 179,800 Animal Control 196,393 Total Human Services $ 8,125,424 Non-Departmental Employee Benefits $ 1,150,861 Miscellaneous 879,640 Internal Service Charges 1,048,006 I Total Non-Departmental $ 3,078,507 ~ ,.... 418 J ~ne 14, 1994 Þ Transfers to Other Funds Transfer to Debt - General $ 3,987,083 Transfer to Debt Service - School 1,954,158 Transfer to Capital 25,000 Transfer to Schools 36,383,235 Transfer to Schools - Capital 936,525 Transfer to Schools - Dental Insurance 243,432 Transfer to Internal Services 1,134,556 Transfer to Comprehensive Services 313,015 I Transfer to Garage II 100,000 Transfer to Youth Haven II 25,000 Total Transfers to Other Funds $ 45,102.004 Unappropriated Balance Board Contingency $ 90,000 Total General Government $ 82,293,647 Youth Haven II $ 378,788 I Comprehensive Services $ 874,623 Law Libciry $ 42,980 Recreation Fee Class $ 548,430 Internal Services Management Information Systems $ 816,069 Communications 540,487 Total Internal Services $ 1,356,556 Garage II $ 253,766 Total General Fund $ 85,748,790 Debt Service Fund $ 8,391,277 Capital Projects Fund $ 75,000 I l ~ .June 14, 1994 419 ~ Internal Services Fund - Risk Management $ 1,134,556 Water Fund: Water Operations $ 8,253,988 1991 Water Revenue Bonds 152,387 Water Repair and Replacement 350,000 Other 863,142 Water Surplus 763,695 Total Water Fund $ 10,383,212 Sewer Fund: Sewer Operations $ 3,904,641 Sewer Repair and Replacement 547,486 Total Sewer Fund $ 4,452,127 School Funds: I Operating $ 71,808,184 Cafeteria 2,945,000 Grant 1,874,493 Text Book 695,726 Total School Funds $ 77,323,403 Total All Funds $ 187.508.365 I ~ "... 420 June 14, 1994 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1994, are reappropriated to the 1994-95 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding 30urce any remaining balances. This section applies to appropriations for Capital proj ects at June 30, 1994, and appropriations in the 1994-95 budget. 5. That all school fund appropriations remaining at the end of the 1993-94 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1994-95. On motion of supervisor Johnson to adopt the resolution with the changes approved in adoption of the budget, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy l þ I I ~ ~ June 14, 1994 421 NAYS: None IN RE: APPOINTMENTS ~ Buildinq Code Board of Adiustments and AÐÐeals Chairman Eddy nominated Richard Evans to serve another four-year term which will expire July 25, 1998. IN RE: CONSENT AGENDA R-61494-10 Supervisor Johnson moved to adopt the Consent Resolution. The motion carried by the following recorded vote: I AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLUTION 61494-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET' FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 14, 1994, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: I 1. Approval of Minutes - April 26, 1994, May 10, 1994. 2. Confirmation of Committee Appointments to the ~ "... 422 June 14, 1994 þ Board of Zoning Appeals, Fifth Planning District Commission, and the Parks and Recreation Advisory Commission. 3. Request from School Board to accept $24,000 Grant Addendum to Cover Costs Associated with the Tech Prep Project. 4. Requ~st from the Virginia Transportation for Adoption of Support of Road Improvements to (Routes 720/687). Department of Resolution in Colonial Avenue 5. Donation of Right-of-Way Easements from the Town of vinton in Connection with the Camney Lane Road Project. 6. Donation of Right-of-Way Easement from Ronald F. Renick and Sandra Q. Renick in Connection with the Camney Lane Road Project. 7. Acceptance of Water and Sanitary Sewer Facilities Serving Plantation Gardens Subdivision - sections 1 , 2, and 3. I 8. Request for Acceptance of a $22,228 Grant from the Department of Criminal Justice services for Crime Prevention Services. 9. Request for Acceptance of a Department of Motor Vehicles Magnets. Grant from the for Public Safety 10. Request for Acceptance of a $17,184 Grant from the Department of Criminal Justice Services for Drug Enforcement. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent I ~esolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy l ~ ~ June 14, 1994 423 NAYS: None RESOLUTION 61494-10.c REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT 0720-080-281-c-501, COLONIAL AVENUE WHEREAS, the Virginia Department of Transportation held a location and design public hearing on May 26, 1994 for the purposes of discussing the proposed improvements to Colonial Avenue; and WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Colonial Avenue and as outlined in Roanoke County's six Year Construction Plan for Fiscal Years 1994-2000. I NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. On motion of Supervisor Johnson to adopt the resolution, and carried by· the following recorded vote: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: He advised that he supported Mr. I Hodge's memo regarding sign violations by area realtors. Mr. Hodge will bring back more information to the Board. Supervisor Nickens: (1) He announced that the ribbon ~ ,.... 424 June 14, 1994 cutting ceremony on Bushdale Road was successful and thanked those involved. (2) He advised that he received a letter on the Record of Decision on the Blue Ridge Parkway visitors Center which he felt failed to answer questions. He will follow up. Supervisor Johnson: He expressed sYmpathy at the death of former Chief Building Commissioner Skip Nininger, and asked that an appropriate remembrance be prepared. Supervisor Kohinke: (1) He thanked Mr. Hodge, Chief Fuqua and John Chambliss for attending the Catawba-Mason Cove Squad meeting. (2) He advised that he had attended the first meeting of the New Century Council and will serve on the Cooperation Committee. (3) He thanked all those involved in the Valley tech Park ceremony. (4) He announced that he attended the Quarterly meeting of the full Fifth Planning District commission. (5) He sent a memo requesting the schedule for receipt of the 90 gallon containers in his district. Mr. Hodge responded that he would provide a schedule. (5) He advised that he does not want to change office closings on non-traditional holidays. (6) He also expressed support for Mr. Hodge's recommendation regarding realtor signs, and asked that it extend to political signs. (7) He asked that the bonding leave for adoption issue be brought back to Board for further consideration. Mr. Mahoney advised that he felt there needs to be a vote to reconsider. Supervisor Eddv: (1) He advised that no Roanoke County official will be attending the National Association of l þ I I ~ ~ June 14, 1994 425 I I Counties meeting in Las Vegas. (2) He attended a meeting of the area planning commissions to discuss proposals to reduce pollution in the Roanoke River. An advisory board with members from each participating government will make suggestions and recommendations. (3) He attended the Virginia Department of Transportation meeting on road improvements to Route 221, and advised that over 200 people attended and were evenly divided over which side of the road to upgrade. (4) He asked Mr. Hodge and Mr. Mahoney if there was any report from the meeting with the Board of Equalization regarding the strauss Property. Mr. Hodge advised that the Board of Equalization will respond back in two weeks. IN RE: REPORTS Supervisor following reports. vote. ~ ~ h ~ ~ .L.. Minnix moved to receive and file the The motion carried by a unanimous voice General Fund UnaÐÐropriated Balance CaÐital Fund UnaDÐroDriated Balance Board' continqencv Fund Accounts Paid - Mav 1994 Fire and Rescue Reaction/ResÐonse Times for the Month of AÐril 1994. ReÐort on Drainaqe Problems on Sierra/Fenwick ~ "... 426 June 14, 1994 IN RE: WORK SESSIONS ~ School CaÐital proiects Dr. Bayes Wilson, School Superintendent, and School Board Chairman Frank Thomas presented a list of school capital improvements. They explained that they would like immediate approval of funding for the William Byrd High School from the Virginia Public School Authority (VPSA) and Literary Funds, and miscellaneous proj ects from VPSA funding including roofs, ADA improvements and renovations at RCOS (Category III). There was a discussion on the possibility of a joint field house facility with the cities of Roanoke and Salem. Mr'. Thomas advised that he has discussed this with the Roanoke School Board. Mr. Hyatt presented information on debt projections. Following discussion, Mr. Hodge advised he will report back with an es~imate of costs for the Literary Funds for some of the capital projects. The School Board was requested to bring to the Board on June 28, 1994 a request for approval of VPSA funding for the Category III projects. The Board of Supervisors requested that the School Board bring back more detailed information on: (1) projected cost for a new high school and cost alternatives and (2) funding alternatives for a field house (a) as it is, (b) with a field house and (3) as a joint facility. ~ Fire and Rescue Studies Mr. Hodge outlined what the Ad Hoc Committee was l þ I I ~ ~ June 14, 1994 /427 I I accomplishing. He advised that the Mason Cove Rescue Squad has requested a vehicle. Following discussion, there was Board consensus to wait until the Griffith vehicle study is reviewed before making any decision. Assistant County Administrator John Chambliss advised that the Ad Hoc committee will be discussing vehicles at their next meeting. There was concern expressed about the number of calls made to nursing homes for routine care. Mr. Chambliss advised that one of the major topics of the ad hoc committee was response and reaction times for answering calls. Other issues included interaction between the volunteer and career firefighters, ~and the level of control exercised by the County. In response to a question, Mr. Chambliss reported that the County has received three of the financial audits and all but five indicated they are working toward completion of their audits. He further advised that two fire departments had not applied for 501C3 status. During the 1993/94 budget process, completion of the audit became a requirement for receiving County funds. There was general Board consensus that staff would only forward funding to the individual fire and rescue squads when the audits and 501C3 forms are received. Mr. Hodge responded that this was ~he approach used with other donations to organization such as Center in the Square. The next work session with the Ad Hoc Committee was set for July 12, 1994. ~ "... 428 June 14, 1994 IN RE: OTHER BUSINESS ~ Ordinance to Increase the Salaries of the Board of SUÐervisors Pursuant to Section 3.07 of the Roanoke County Charter and section 14.1-46.01:1 of the Code of Virainia. (Diane Hvatt.. Director of Finance) 0-61494-7 This issue had been discussed earlier in the meeting and defeated. Supervisor Kohinke moved to reconsider the item. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None Supervisor Kohinke moved to adopt the ordinance with 3.8% salary increase. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens NAYS: Supervisors Minnix, Eddy ORDINANCE 61494-7 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1- 46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and l þ I I ~ ~ June 14, 1994 429 I ~I WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salarie~ of Board members to be $9,808 by Ordinance 52593-8 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted. in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 24, 1994; the second reading was held on June 14, 1994. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 3.8% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $10,181 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1994. On motion of Supervisor Kohinke to adopt the ordinance with 3.8% salary increase, and carried by the following recorded ~ "... 430 June 14, 1994 vote: AYES: NAYS: Supervisors Johnson, KOhinke, Nickens Supervisors Minnix, Eddy IN RE: EXECUTIVE SESSION At 6:55 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A (7) to discuss acquisition of real property for public utility purposes, water transmission line; (3) to discuss disposition of the County's interest in certain real estate, the Ogden Community center; (7) to discuss litigation in federal district court to recover taxpayer funds in the Clean-up at Dixie Caverns; and to discuss alternatives available to the County from 6/2/94 EPA decision regarding disposal of fly ash/lead dust; probable litigation involvi.1g zoning enforcement and illegal dumping; and (1) personnel matter: evaluation of the County Administrator and County Attorney and appointment to the Virginia Western Community College Board. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: CERTIFICATION OF EXECUTIVE SESSION R-61494-11 At 9: 07 p.m., Supervisor Johnson moved to return to l þ I I ""II1II ~ June 14,1994 431 Open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None RESOLUTION 61494-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia I requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting 'requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and I 2. Only such public business matters as were identif ied in the motion convening the executive meeting were heard, dis;cussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor j II""" 432 June 14, 1994 þ Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None IN RE: WORK SESSIONS (CONTINUED) ~ County CaÐital Pro;ects Mr. Hodge revievled the major projects that have been proposed for the 1995-1999 Capital Improvement Program. He advised that $1,450,000 of the CIP projects had been funded in the 1994-95 budget and would be deleted from the CIP. There was a general discussion on whether to go forward with a bond issue II and what projects should be included. Mr. Mahoney advised that a decision about the bond issue needs to be made by the meeting in August. Supervisors Eddy and Nickens requested a schedule of CIP Projects. IN RE REGULAR SESSION At 10:05 p.m., Supervisor Johnson moved to come out of Work Session format and return to regular session. The motion carried by a unanimous voice vote. IN RE: SALARY INCREASES FOR COUNTY ATTORNEY AND COUNTY ADMINISTRATOR I l ~ ~ June 14, 1994 433 Supervisor Johnson moved to grant 3.8% salary increases to County Attorney Paul Mahoney and County Administrator Elmer Hodge. The motion carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy NAYS: None Supervisor KOh1nke requested that bonding leave for adoption be discussed at the June 28, 1994 meeting. IN RE: ADJOURNMENT At 10: 09 p.m., Supervisor Johnson moved to adjourn. The motion carried by a unanimous voice vote. I Submitted by, Approved by ~13. '7r)~ ~ Q..LL¿~ Mary H. Allen, CMC Lee B. Eddy, I ~ "... 434 June 14, 1994 þ This page left blank intentionally I I l