HomeMy WebLinkAbout7/12/1994 - Regular
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July 12, 1994
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Roanoke County Board of Supervisors
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
July 12, 1994
The Board of Supervisors of Roanoke County, Virginia, met
this day at the Roanoke County Administration Center, this being the
second Tuesday, and the first regularly scheduled meeting of the month
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of July, 1994.
IN RE:
CALL TO ORDER
Chairman Eddy called the meeting to order at 3:04 p.m. The
roll call was taken.
MEMBERS PRESENT:
Chairman Lee B. Eddy, Vice Chairman Edward G.
Kohinke, Sr., Supervisors Bob L. JOhnson, H. Odell
"Fuzzy" Minnix, Harry C. Nickens
MEMBERS ABSENT:
None
STAFF PRESENT:
John M. Chambliss, Assistant County Administrator;
Paul M. Mahoney, County Attorney; Mary H. Allen,
Clerk; John M. Chambliss, Assistant County
Administrator; Don C. Myers, Assistant County
Administrator; Anne Marie Green, Director,
Community Relations
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IN RE:
OPENING CEREMONIES
The invocation was given by John M. Chambliss,
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Assistant County Administrator.
recited by all present.
The Pledge of Allegiance was
INRE:
REQUESTS TO POSTPONE, ADÐ TO 8 OR CB11NGE THE ORDER OF
AGENDA ITEMS
Mr. Mahoney added an Executive Session Item 2.1-344A
(7), potential litigation regarding an environmental problem.
Supervisor Nickens added an Executive Session Item 2.1-
344A (7), potential litigation regarding Bingo Code enforcement.
IN RE: r."~LAMATIONB, REfl('T·UTJ.ONS, RECOGNITIONS, AND AWARDS
~ Introduction of Visitors from ODole. Poland. II
Mr. Myers introduced Zofia Kupinska, Wojciech Drop, and
Abigniew Bartkiewicz, from Opole, Poland, who are participating
in the Manager to Manager Program. They have been mee'ling with
various departments and will be in Roanoke until July 30. There
was an exchange of gifts be-c.tveen county off icials and the
officials from Opole.
IN RE:
BRIEFINGS
~ Briefinq from the Virqinia Association of Counties
on Local Leqislative Actions. (Larrv Land.
Intergovernmental Relations Coordinator. VACo)
Mr. Land updated the Board on the activities of VACo,
and advised that all 95 counties in Virginia are members. He
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reviewed the services offered to localities by VACo including the
newsletter, the legislative bulletin and su~~ary, and the
Directory of County Officials. He reported that the final
decision on VACo's legislative program will be made at the .annual
conference in November.
~ Briefinq on 1991 Water Proiects (Gary Robertson.
utility Director)
Mr. Robertson reported that the project is on schedule
and the costs have remained unchanged. He updated the Board on
the water treatment plant and the water transmission lines. He
advised that they had not been pumping water into the reservoir
recently because the Roanoke River was down.
Mr. Robertson introduced Bob Benninger who was recently
employed as the Assistant utility Director.
Mr. Robertson was directed to coordinate plans with Mr.
Hodge and set up a tour of the Spring Hollow Reservoir in the
near future.
~ status Renort on Roanoke Valley Resource Authority
Solid Waste Facilities (John Hubbard. CEO. Roanoke
Valley Resource Authority)
Mr. Hubbard updated the Board on the Roanoke Valley
Resource Authority facilities. He announced that more trash was
collected on May 16 than at anyone time in the previous four
years. He advised that the trains are making the round trip in
three hours, and there has been substantial savings in travel
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July 12, 1994
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time by hauling the trash to the transfer station instead of to
the landfill.
In response to a question, he advised that closure of
the old landfill on Rutrough Road has begun, and that Branch and
Associates will be working two 10-hours shifts. He advised that
the Resource Authority would be glad to assist in planning for a
park at the old landfill, but that funding would have to come
from the participating localities.
IN RE:
NEW BUSINESS
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Request for Roanoke County School Board to SDend a
Portion of the Fall 1994 Bond Proceeds in Advance
of the Bond Issue (Deanna Gordon. School
SUDerintendent)
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R-71294-1
Dr. Gordon reported that the School Board has extracted
two items from the proposed VPSA fall issue which are critically
important. One is $200,000 for renovations to the Roanoke County
occupational School because the contractor will only extend his
guaranteed bid price through July 13, 1994. The second request
is purchase of a mobile classroom for Northside High School at a
purchase price of $26,375. The price will expire September 7,
1994.
In response to a question from Dr Gordon, Mr. Hodge
advised that the work session for school capital projects was set
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for July 26.
Supervisor'Eddy asked that the School Board bring
comprehensive options and detailed information.
Supervisor Nickens moved to approve the request for
$226,375 and adopt the resolution with a total not to exceed
$726,375 including the $226,375.
The motion carried by the
following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
RESOLUTION 71294-1 OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE AUTHORIZING AN APPLICATION TO THE
VIRGINIA PUBLIC SCHOOL AUTHORITY WITH RESPECT TO, THE
SALE OF $726,375 SCHOOL BONDS
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WHEREAS, the Roanoke County School Board has determined
that it is advisable to contract a debt and issue general
obligation bonds of the County of Roanoke, Virginia ("County") in
the amount not to exceed $1,700,000 ("Bonds") to finance certain
capital improvements for public school purposes ("Projects") and
to sell the bonds to the Virginia Public School Authority
("VPSA"), and
WHEREAS, the Board of Supervisors ("Board") of the
County has previously determined it is advisable to contract a
debt and issue general obligation bonds of the County in an
amount not, to exceed $500,000 to finance certain Projects and to
sell the bonds to the VPSA, and
WHEREAS, the Board now desires to increase the amount
"II of the debt and issue general obligation bonds of the County in
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July 12, 1994
an amount not to exceed $726,375 to finance certain Projects and
to sell the bonds to the VPSA¡
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA:
1.
The County Administrator
is
authorized and
directed to submit an application to the VPSA in order to sell
the bonds to the VPSA at the Fall 1994 VPSA bond sale.
2. The J Board adopts this declaration of official
intent under Treasury Regulations Section 1.150-2.
The Board
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reasonably expects to reimburse advances made or to be made by
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the County or the County School Board to pay the costs of
acquiring, constructing and equipping the Projects from the
proceeds of its debt or other financings. The maximum amount of
debt or other financing expected to be issued for the Projects is
$726,375.
3. This resolution shall take effect immediately.
On motion of Supervisor Nickens to approve the request
for $226,375 and adopt the resolution not to exceed $726,375, and
carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
INRE:
REQUESTS FOR WORK SESSIONS
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Request for Work Session with Fire and Rescue Ad
Hoc Committee.
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July 12, 1994 509
Mr. Chambliss updated the Board on the committee
meetings. The work session was set for July 26, 1994, with
August 23, 1994, as an alternate date.
IN RE:
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FIRST READING OF ORDINANCES
~ Ordinance Vacatinq a SurDlus Riqht-of-Way Located
on Autumn Park Drive as Recorded in Plat Book 15._
Paqe 54. Autumn Park SUbdivision. Located in the
Windsor Hills Maqisterial District. (Arnold Covey.
Director of Enqineerinq and InsDections)
There was no discussion and no citizens were present to
speak on this issue.
Supervisor Eddy moved to approve the first reading and
set the public hearing and second reading for July 26, 1994. The
motion carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
~ Ordinance Vacatinq a 0.004 Acre and a 0.002 Acre
Portion of a Dedicated Riqht-of-Way as Recorded in
Plat Book 16. Paqe 122. Phase 1 of Wexford
Subdivision. Located in the Windsor Hills
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Maqisterial District. (Arnold Covey. Director of
Enqineerinq and InsDections)
There was no discussion and there were no ci tizens
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July 12, 1994
present to speak on this issue.
Supervisor Eddy moved to approve the first reading and
set the public hearing and second reading for J-uly 26, 1994. The
motion carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
~ Ordinance Amendinq and Reenactinq certain sections
of Chanter 20. Solid Waste. pertaininq to
Excanded Definitions. Snecific and SUD~lemGntal
Collection cateqories and services. Bulk and Brush
COllection. and Effective and Exciration Dates.
(Gardner smith. Director of General Services)
County Attorney Paul Mahoney presented the report and
advised that the Board was provided the background information on
this ordinance during the June 28 work session. Mr. Mahoney
explained that the Board agreed to a six month trial period, and
asked if the Board wanted a sunset provision setting up an
expiration date for six months which would apply only to bulk and
brush collection or to the entire ordinance.
Following discussion, there was Board consensus to
remove the expiration date and make the ordinance effective
September 1. The Board would review the ordinance in six months
to determine whether to continue with the method of bulk and
brush collection described in the ordinance.
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There were no citizens present to speak on this issue.
Supervisor Minnix moved to approve the first reading
with the expiration date removed from the ordinance and set the
public hearing and second reading for July 26, 1994. The motion
carried by the following recorded vote:
AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS: None
IN RE:
APPOINTMENTS
~ Community Corrections Resources Board
Supervisor Eddy nominated Chris Pickard to serve a one-
year term as a regular member. Mrs. Pickard's term will expire
August 31, 1995.
IN RE: CONSENT AGENDA
R-71294-2
Supervisor Minnix moved to adopt the Consent Resolution
after discussion of Item 4 and removal of Item 2 for a separate
vote. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS: None
Supervisor Nickens moved to confirm the appointment in
The motion carried by the following recorded vote:
Supervisors Johnson, Minnix, Nickens, Eddy
None
Item 2.
AYES:
NAYS:
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PRESENT: Supervisor Kohinke
RESOLUTION 71294-2 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board
of Supervisors for July 12, 1994, designated as Item K - Consent
Agenda be, and hereby is, approved and concurred in as to each
item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1.
Approval of May 24, 1994 Minutes.
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2.
Confirmation of Committee Appointment to Virginia
Western Community College Board.
3. Acceptance of Labradore Drive, Appletree Drive and
Britaney Road in the VDOT SeconQary System.
4. Acceptance of Donations of Rights-of-Way for the
Chester Drive Road Project.
5. Donation of Right-of-Way to Construct a Turn-
around at the End of State Maintenance Concerning
the Wakefield Road Project.
6. Donation of Drainage Easement in Connection with
the Manassas Drive Bond Project. .
7. Donation of a 20-foot Drainage Easement on a 0.886
Acre Parcel of Land on Starkey Road from Stephen
B. Cox and Margaret E. Cox.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said I
items the separate vote tabulation for any such item pursuant to
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this resolution.
On motion of Supervisor Mi.nnix to adopt the Consent
Resolution after discussion of Item #4 and removal of Item #2 for
separate vote, and carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
On motion of Supervisor Nickens to adopt Item #2, ,and
carried by the fOllowing recorded vote:
AYES:
Supervisors Johnson, Minnix, Nickens, Eddy
NAYS:
None
PRESENT:
Supervisor Kohinke
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RESOLUTION 71294-2.b REQUESTING ACCEPTANCE OF LABRADORE
DRIVE, APPLETREE DRIVE AND BRITANEY ROAD INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD
SYSTEM
WHEREAS, the streets described on the attached
Additions Form SR-5(a) , fully incorporated herein by reference,
are shown on plats recorded in the Clerk's Office of the circuit
Court of Roanoke County¡ and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board that the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation¡
and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets
described pn the attached Additions Form SR-5(A) to the secondary
system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements,
and
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BE IT FURTHER RESOLVED, this Board guarantees a clear
and unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
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July 12, 1994
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer of the Virginia
Department of Transportation.
Recorded Vote
Moved By:
Seconded By:
Yeas:
Nays:
H. Odell Minnix
Not Required
Supervisors Johnson.
Eddv
None
Kohinke.
Minnix.
Nickens.
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Johnson:
He asked if Buckland Mill Road
would be paved this year, and if so, why was it being currently
patched. Assistant Engineering Director George Simpson responded
that it was scheduled for paving this year and he would check on
why it was being patched.
Supervisor Kohinke:
He expressed appreciation to
Detectives Hogan and Sturgill for "nabbing" the individuals who
had committed burglaries in his district.
(2)
He asked
Supervisor Eddy about his memos regarding departmental mission
statements and a drop off box for paYments.
Supervisor Eddy
replied that he met with the Budget staff, and it was too late to
change the mission statements for this year, but staff will begin
development of mission statements and goals this fall which will
be brought to the Board for approval and will be ready for next
year's budget process. Mr. Myers advised that the drop off box
has been installed at the front of the Roanoke County
Administration Center and that signage will be improved
throughout the building. Supervisors Johnson and Eddy suggested
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that a volunteer or regular employee be placed on the first floor
to assist citizens. (3) He advised that he attended the New
Century Council Cooperation subcommittee -meeting and will serve
as recorder of the group. (4) He announced that he attended the
Explore Grand Opening and felt that the Explore Advisory
Còmmittee should have been given credit for their contribution to
the project.
Supervisor Minnix: (1) He announced that he would not
be at the July 26 meeting because he would be in Florida on
business. (2) He announced that he had accepted the position as
head football coach at Hidden Valley Junior High School.
Supervisor Eddy: (1) He advised that the New Century
Council Cooperation subcommittee has asked that each local
government designate one official member. It was consensus of
the Board that Supervisor Eddy advise the Council that there are
several members representing the county and all could serve in an
official capacity. (2) He advised that Roanoke City has
accepted the County's invitation for a joint meeting, but that
all board members cannot attend any of the proposed dates. He
asked Ms. Allen to contact Mary Parker, Clerk of Roanoke city
Council, for other potential dates. He advised that Botetourt
County also accepted the invitation and that Mr. Hodge is working
wi th their County Administrator. (4) He advised that Wayne
Compton may attend the NACo annual conference in Las Vegas.
There was Board consensus that Mr. Compton represent the County
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July 12, 1994
in voting. Ms. Allen was asked to get the voting credentials for
Mr. Compton. (4) He asked that for the next several meetings,
the agenda include an item for media' questions as Supervisor
Kohinke suggested. Ms. Allen was directed to add this item to
the agenda prior to the Executive Session.
IN RE: RE~ORTS
Su.pervisor Minnix moved to receive and file Items 1
through 4, aI~ that Item 5 be removed and returned to staff for
further study ami inclusion of BOë:.rd suggestions. The motion
carried by a unanimous voice vote.
L GCleral Fund Unappropriated Balance
~ CaDital Fund Unappr~:~iated Balance
~ Board Continqencv Ft!t'.:ì,
~ statement of Revenues and Expenditures as of Mav
31. 1994
~ ncport on utility &~i~br~~?r6ccdurc3
The Board members expressed concern about the
present method of penalty assessment, deposits and reconnect ion
fees for utility billing. The staff was directed to review the
current procedures and develop new procedures that would
standardize fees for connections and reconnect ions . The Board
offered several different options for establishing these fees.
IN RE:
EXECUTIVE SESSION
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Supervisor Johnson moved to go into Executive Session
at 5:05 p.m. pursuant to the Code of Virginia section 2.1-344 A
(3) To Consider the Disposition of Real Property, Namely, To
Consider an Offer to Purch~se Surplus Well Lot.
The motion
carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
IN RE:
CERTIFICATION OF EXECUTIVE SESSION
R-71294-3
At 5: 27 p.m., Supervisor Johnson moved to return to
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open session and adopt the Certification Resolution. The motion
carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
RESOLUTION 71294-3 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act¡ and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia,' that such executive meeting was conducted in
II conformity with Virginia law.
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NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that,
to the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies,
and
2. Only such public business matters as were
identif ied in the motion convening - the executive meeting were
heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Johnson to
adopt the Certification Resolution,and carried by the following
recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
IN RE:
ADJOURNMENT
At 5:28 p.m., Supervisor Nickens moved to adjourn. The
motion carried by a unanimous voice vote.
Submitted by,
Y/)~ fi.~u
Mary H. Allen, CMC
Clerk to the Board
airman
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