1/12/1993 - Regular
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January 12, 1993
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, S.W.
Roanoke, Virginia 24018
January 12, 1993
The Board of Supervisors of Roanoke County, Virginia, met
this day at the Roanoke County Administration Center, this being the
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second Tuesday, and the first regularly scheduled meeting of the month
of January, 1993.
IN RE:
CALL TO ORDER
Chairman Minnix called the meeting to order at 3: 00 p.m.
The roll call was taken.
MEMBERS PRESENT:
Chairman H. Odell "Fuzzy" Minnix, Vice Chairman
Lee B. Eddy, Supervisors Bob L. Johnson, Edward G.
Kohinke, Sr., Harry C. Nickens (Arrived 3:05 p.m.)
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Brenda J. Holton, Deputy
Clerk; John M. Chambliss, Assistant County
Administrator; Don C. Myers, Assistant County
Administrator; Anne Marie Green, Information
Officer
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January 12, 1993
IN RE:
OPENING CEREMONIES
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The invocation was given by the Reverend Samuel W. Crews,
Coopers Cove Baptist Church. The Pledge 'of Allegiance was recited by
all present.
IN RE:
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
.L.. Resolution of AÞÞreciation to the Honorable Jim Olin
for His SuÞÞort of Roanoke County Durina His Tenure in
the U. S. Conaress.
R-11293-1
Congressman Olin was present to accept a framed resolutionll
from Chairman Minnix.
Supervisor Johnson moved to adopt the resolution. The
motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS:
None
RESOLUTION 11293-1 OF APPRECIATION TO THE HONORABLE JIM OLIN
FOR HIS SUPPORT OF ROANOKE COUNTY
DURING HIS TENURE IN THE UNITED STATES CONGRESS
WHEREAS, Jim Olin has served since 1982 as a member of the united
States House of Representatives from the sixth District of Virginia,
which includes Roanoke County; and
WHEREAS, during that time, Congressman Olin has, helped the countYII
of Roanoke and its citizens in a variety of ways, including:
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January 12, 1993
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o
Expediting the processing of disaster relief funds following
the 1985 flood in the Roanoke Valley and continued efforts
for long-term flood prevention projects;
o Working with the County to obtain funding and support for
the Explore Project, particularly with respect to the
Roanoke River Parkway;
o Assisting with the permitting process for Spring Hollow
Reservoir and with negotiations resulting in the timely
construction of the new Smith Gap Landfill; and
o Intervening with Federal agencies to resolve issues related
to the clean-up and closure of Dixie Caverns Landfill; and
WHEREAS, Congressman Olin is now retiring from public service,
and while he will no longer be representing the citizens of Roanoke
County, he will always be remembered for his dedication to the Valley,
his responsiveness to requests from his constituents, his frequent
contact and support for citizens through the Town Meeting process, and
his quick and unhesitating assistance in any problem involving the
united States Government.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanok~ County, 'Virginia, on its own behalf and on behalf of the
residents of the County, does hereby extend its sincere appreciation
to CONGRESSMAN JIM OLIN for his help, his dedication and his
outstanding service over the past ten years; and
FURTHER, BE IT RESOLVED, that the Board extends its sincere
wishes to Mr. Olin for a healthy, happy and productive retirement. On
motion of Supervisor Johnson to adopt the resolution, and carried by
the following recorded vote:
AYES:
Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS:
None
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January 12, 1993
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Resolution of AÞÞreciation to Lee Eddv For His servic
as 1992 Chairman of the Board of SuÞervisors.
R-11293-2
Supervisor Eddy was present to accept a framed resolution
and plaque of appreciation from Chairman Minnix.
Supervisor Kohinke moved to adopt the resolution. The
motion carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Nickens, Minnix
NAYS: None
ABSTAIN: Supervisor Eddy
RESOLUTION 11293-2 OF APPRECIATION TO LEE B. EDDY
FOR HIS SERVICE AS 1992 CHAIRMAN
OF THE BOARD OF SUPERVISORS
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WHEREAS, Lee B. Eddy served as Chairman of the Roanoke County
Board of Supervisors during 1992; and
WHEREAS, during Mr. Eddy's term as Chairman, the County achieved
a variety of accomplishments, including:
o Passage of a new zoning ordinance, designed to guide and
manage the growth of the County into the 21st century;
o Overwhelming approval by the voters of a general obligation
bond referendum, which includes funds for a new library,
various school improvements and addi tions, increased park
facilities, and improved drainage and roads throughout the
County;
o Accreditation of the Roanoke County Police Department, in
recognition of achievement of an outstanding level of
service and professionalism; and
o Development /ofenhanced customer service efforts thrOUgt
training and recognition programs for Roanoke County staff;
and
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January 12, 1993
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WHEREAS, Mr. Eddy also worked diligently during his term to
represent all the citizens of Roanoke County and to promote regional
projects which would benefit all the residents of the Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its deepest appreciation
to LEE B. EDDY for his service as Chairman during 1992 and for his
belief in democracy and participation by citizens in local government.
On motion of Supervisor Kohinke to adopt the resolution, and
carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Nickens, Minnix
NAYS:
None
ABSTAIN: Supervisor Eddy
IN RE:
NEW BUSINESS
.L. Authorization to Issue UÞ
AnticiÞation Notes for Cash
Hyatt. Director of Finance)
to $8.000.000 Tax
Flow Purooses. (Diane
R-11293-3
Ms. Hyatt and County Treasurer Fred Anderson were present to
answer questions. Ms. Hyatt advised that the short term borrowing to
cover the County's cash flow this year is $2,000,000 less than last
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year. On the advice of the County's financial advisers, there will be
a public offering and since a high rating has been received on the
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January 12, 1993
note, an extremely low interest rate is expected and the unused funds
will be reinvested to earn interest over the time period.
Supervisor Eddy moved to adopt the resolution.
The motion
carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Eddy, Nickens, Minnix
NAYS:
None
RESOLUTION 11293-3 OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA
AUTHORIZING THE ISSUANCE AND SALE OF
TAX ANTICIPATION NOTES
WHEREAS, Section 15.1-227.30 of the Code of Virginia of 1950, as
amended ("Virginia Code"), authorizes the Board of Supervisors of the
County
of Roanoke, Virginia ("County") to borrow money in anticipation
collection of taxes and revenues for the current year: and I
of the
WHEREAS, the Board of Supervisors has determined that it is
necessary and expedient to borrow a maximum of $8,000,000 on behalf of
the County and to issue its notes therefor ("Notes") in anticipation
of the collection of taxes and revenues of the County;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA:
1. Authorization of Notes.
The Board of Supervisors hereby
determines that it is advisable to contract a debt and to issue and
sell the Notes in the maximum aggregate principal amount of $8,000,000
(the "Notes").
The issuance and sale of the Notes is hereby
authorized.
The Board of Supervisors elects pursuant to Section 15.1-227.2 of II
the Virginia Code to issue the Notes under the provisions of the
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January 12, 1993
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Public Finance Act of 1991.
2. Pledqe of Taxes. The Board of Supervisors hereby pledges to
the payment of principal of and interest on the Notes when due the
taxes and other revenues available to the County for the current year.
3. Details of the Notes. The Notes shall be issued upon the
terms established pursuant to this Resolution and upon such other
terms as may be determined in the manner set forth in this Resolution.
The Notes shall be issued in fully registered form, shall be dated
January 15, 1993, or such other date as the Treasurer may approve,
shall be in the denominations of $5,000 each or whole multiples
thereof and shall be numbered from N-1 upwards consecutively. The
Notes shall mature on June 16, 1993 or such later date as the
Treasurer may approve, but not later than one year from their date.
The Notes shall bear interest, payable at maturity at such annual rate
as the Treasurer shall approve, provided that such interest rate shall
not exceed 7% per annum and shall be issued in such aggregate
principal amount as the Treasurer shall approve, provided that such
principal amount shall not exceed the maximum amount set forth in
paragraph 1.
The Notes shall not be subject to redemption before maturity,
provided that if the Treasurer deems it to be in the best interest of
the County, the Treasurer may provide that the Notes shall be subject
to redemption before maturity at the option of the County at such
times and upon such terms and conditions as the Treasurer may approve.
II 4. Form of Notes. The Notes shall be in substantially the form
attached to this Resolution Exhibit A with such appropriate
as
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January l2, 1993
variations,
omissions and insertions as are permitted or required by
this Resolution or subsequent resolution of the Board of Supervisors.
There may be endorsed on the Notes such legend or text as may be
necessary or appropriate to conform to any applicable rules and
regulations of any governmental authority or any usage or requirement
of law with respect thereto.
The Treasurer shall determine whether the Notes shall be issued
in certificated or book-entry-only form.
The following provisions
shall apply to the Notes if the Notes are issued in book-entry-orily
form.
The Notes shall be issued in fully registered form and
registered in the name of Cede & Co., a nominee of The Depository
Trust Company, New York, New York ("DTC") as registered owner of the
Notes and immobilized in the custody of DTC. One fully registeredll
Note in typewritten or printed form for the principal amount of the
Notes shall be registered to Cede & Co.
Beneficial owners of the
Notes shall not receive physical delivery of certificates representing
such ownership. principal and interest payments on the Notes shall be
made to DTC or its nominee as registered owner of the Notes on the
applicable payment date.
Transfer of ownership interest in the Notes shall be made by DTC
and its participants (the "Participants"), acting as nominees of the
beneficial owners of the Notes in accordance with rules specified by
DTC and its Participants.
The County shall notify DTC of any notice
required to be given pursuant to this Resolution or the Notes not less
than fifteen (15) calendar days prior to the date upon which suct
notice is required to be given. The County shall also comply with the
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January 12, 1993
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agreements set forth in the County's letter of representations to DTC.
ReplaceID:ent Notes (the "Replacement Notes") shall be issued
directly to beneficial owners of the Notes, as appropriate, rather
than to DTC or its nominee but only in the event that:
(i)
DTC determines not to continue to act as securi ties
depository for the Notes; or
(ii) The ~ounty has advised DTC of its determination that
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DTC is incapable of discharging its duties; or
( iii)
The County has determined that it is in the best
interest of the County or the beneficial owners of the Notes not to
continue the book-entry system of transfer.
Upon occurrence of the event described in (i) or (ii) above, the
County shall attempt to locate another qualified securities
depository.
If the County fails to locate another qualified
securities depository to replace DTC, the appropriate officers of the
County shall execute and deliver Replacement Notes substantially in
the form set forth in Exhibit A attached hereto to the Participants.
In the event the Board of Supervisors, in its discretion, makes the
determination noted in (iii) above and has made provisions to notify
the beneficial owners of the Notes by mailing an appropriate notice to
DTC, the appropriate officers of the County shall execute and deliver
Replacement Notes substantially in the form set forth in Exhibit A
attached hereto to any Participants requesting such Replacement Notes.
Principal of and intere~t on the Replacement Notes shall be payable as
provided in this Resólution and in the Notes and such Replacement
Notes will be transferable in accordance with the provisions of
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January 12, 1993
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paragraphs 8 and 9 of this Resolution and the Notes.
5.
Appointment of Bond Reqistrar and pavinq Aqent.
The
Treasurer is authorized and directed to appoint a Registrar and Paying
Agent for the Notes, which Registrar and Paying Agent may be an
officer of the County.
6.
Execution of the Notes.
The Treasurer is authorized and
directed to execute appropriate negotiabl~ Notes and the County
Administrator is authorized to affix or reproduce the seal of the
County thereto and to attest the same.
The Treasurer is authorized
and directed to deliver the Notes to the purchaser or purchasers
thereof upon payment of the applicable purchase price. The manner of
execution and affixation of the seal may be by facsimile, provided'lI
however, that if the signatures of the Treasurer and the County
Administrator are both by facsimile, the Notes shall not be valid
until signed at the foot thereof by the manual signature of the
Registrar.
7. CUSIP Numbers.
The Notes shall have CUSIP identification
numbers printed thereon.
No such number shall constitute a part of
the contract evidenced by the Note on which it is imprinted and no
liability shall attach to the County, or any of its officers or agents
by reason of such numbers or any use made of such numbers, including
any use by the County and any officer or agent of the County, by
reason of any inaccuracy, error or omission wi th respect to such
numbers.
8.
Reqistration. Transfer and Exchange.
Upon surrender fori
transfer or exchange of any Note at the principal office of the
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January 12, 1993
019
Registrar, the County shall execute and deliver and the Registrar
shall authenticate in the name of the transferee or transferees a new
Note or Notes, as appropriate, of any authorized denomination in an
aggregate principal amount equal to the security surrendered and of
the same form as the security surrendered, subject in each case to
such reasonable regulations as the County and the Registrar may
prescribe.
All Notes presented for transfer or exchange shall be
accompanied by a wri tten instrument or instruments of transfer or
authorization for exchange,
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in form and substance reasonably
satisfactory to the County and the Registrar, duly executed by the
registered owner or by his or her duly authorized attorney-in-fact or
legal representative. No Note may be registered to bearer.
New Notes delivered upon any transfer or exchange shall be valid
obligations of the County, evidencing the same debt as the Notes
surrendered, shall be secured by this Resolution and entitled to all
of the security and benefits hereof to the same extent as the Notes
surrendered.
9.
Charqes for Exchanqe or Transfer.
No charge shall be made
for any exchange or transfer of the Notes, but the County may require
payment by the registered owner of any Note of a sum sufficient to
cover any tax or other governmental charge which may be imposed with
respect to the transfer or exchange of such Note.
10. Non-Arbitraqe Certificate and Tax Covenants.
The County
Administrator, the Treasurer and such officers and agents of the
County as either of them may designate are authorized and directed to
execute a Non-Arbitrage Certificate and Tax Covenants setting forth
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.January 12, 1993
the expected use and investment of the proceeds of the Notes and
containing such covenants as may be necessary in order to comply with
the provisions of the Internal Revenue Code of 1986, as amended
("Code") , including the provisions of section 148 of the Code and
applicable regulations relating to "arbitrage bonds." The Board of
Supervisors covenants on behalf of the County that the proceeds from
the issuance and sale of the Notes will be invested and expended as
set forth in the County's Non-Arbitrage Certificate and Tax Covenants,
to be delivered simultaneously with the issuance and delivery of the
Notes and that the County shall comply with the other covenants and
representations contained therein.
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11. Disclosure Documents: Sale of Notes. The Notes shall be I
offered for sale in such manner as the Treasurer may determine to be
in the best interests of the County. The County Administrator and the
Treasurer, or either of them, and such officers and agents of the
County as either of them may designate are hereby authorized and
directed to prepare and deliver an appropriate notice of sale,
preliminary official statement, official statement and such other
offering or disclosure documents as either of them may deem necessary
to expedite the sale of the Notes. The County Administrator and the
Treasurer, or either of them, are authorized and directed to execute
such official statement.
The notice of sale, preliminary official
statement or statements, official statement or statements or other
documents shall be publ,ished in such publications and distributed in
such manner and at such times as the Treasurer shall determine. Theil
Finance Director of the County and the Treasurer, or either of them,
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January 12, 1993
are authorized and directed to deem the preliminary official statement
"final" for purposes of Securities and Exchange Commission Rule 15c2-
12.
The Treasurer is authorized and directed to accept the bid or
proposal for the purchase of the Notes which results in the lowest
true interest cost to the County, provided that the interest rate on
the Notes does not exceed the maximum rate set forth in paragraph 3.
12. Further Actions. The County Administrator and the Treasurer
and such officers and agents of the County as either of them may
designate are authorized and directed to take such further action as
they deem necessary regarding the issuance and sale of the Notes and
all actions taken by such officers and agents in connection with the
issuance and sale of the Notes are ratified and confirmed.
13. Filinq of Resolution. The County Attorney is authorized and
directed to file or cause to be filed a certified copy of this
Resolution with the Circuit Court of the County pursuant to sections
15.1-227.9 and 15.1-227.42 of the Code.
14 . Effective Date.
This Resolution shall take effect
immediately.
On motion of Supervisor Eddy to adopt the resolution, and carried
by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Kohinke, N1ckens, Minnix
NAYS: None
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Authorïzation to Reimburse $1.960.628.21 to the General
Fund for Costs Associated with SÞrinQ Hollow Reservoir
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January 12, 1993
and AÞÞroÞriation of Funds
for
the Dixie
Caverns ~
Consent Decree. (Diane Hyatt. Director of Finance)
A-11293-4
Ms. Hyatt advised that the County spent $1,960,628.21 from
the general fund for the planning phases of the Spring Hollow
Reservoir proj ect, and under the bond agreements, this amount is
eligible to be re~mbursed from the Water Reservoir Bond proceeds.
Since payment will soon be required to the Environmental Protection
Agency Dixie Caverns Clean-up Project, staff recommends that the
County file for reimbursement of these funds and appropriate them for
the Dixie Caverns clean-up expenses.
Supervisor Eddy felt it would be better to
for Dixie Caverns expenses rather than appropriate
reserve the funds I
them because the
actual costs have not been determined. He suggested that the staff
come back at a later date with the actual costs for appropriation.
Ms. Hyatt advised that at least this amount is necessary and if any of
the money is not used, it will be brought back to the Board for
reappropriation.
Supervisor Johnson suggested that the funds should go to the
Unappropriated Fund Balance and appropriate resolutions be brought
back to the Board for approval at a later date.
Ms. Hyatt advised that the County Attorney has an
outstanding,. bill from EPA for $1. 3 million and if the funds
reserved and not appropriated, this amount could not be paid.
Supervisor Nickens advised that he feels that if the
are
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January 12, 1993
incurs additional expense in tracking the bills, this cost will be
passed on to the County.
Supervisor Nickens moved to approve reimbursement of
$1,960,628.21 from the Water Reservoir Bond Proceeds and to
appropriate these funds to the Dixie Caverns Clean-Up Project. There
was no vote.
Supervisor Eddy made a substitute motion to approve the
reimbursement but to reserve the funds for the Dixie Caverns Clean-up.
The motion was denied by the following recorded vote:
AYES: Supervisors Eddy, Johnson
NAYS: Supervisor Kohinke, Nickens, Minnix
Supervisor Nickens called for a vote on the original motion
which was to approve the reimbursement and appropriate the funds to
the Dixie Caverns Clean-Up Project. The motion carried by the
following recorded vote:
AYES: Supervisors KOhinke, Nickens, Minnix
NAYS: Supervisor Eddy, Johnson
h AÞÞroÞriation of Additional School Revenues from the
State to Subsidize Bond Payments. (Diane Hyatt.
Director of Finance)
A-11293-5
Ms. Hyatt advised that the recent appropriation from the
State will increase revenues to the School by $43,671, and the School
Board voted to allocate this money for the following expenditures:
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January 12, 1993
$15,000 to Hepatitis B. Vaccine: $18,250 for the November 1992 Bon
Education Expenses; and $10,421 Balance to the Superintendent's
Contingency.
Staff' recommended recognizing the $43,671 revenue
subsidy and appropriating it to the expense accounts as, stated.
Supervisor Nickens expressed his concern that this amount
would increase the approved School Board budget and that he was
unaware of a Superintendent's Contingency Fund. He suggested that the
School Board budget a contingency amount as part of their operating
budget at the beginning of the year. He felt that since there was no
amount in the School Board Budget for the Nov 1992 Bond Education
Expenses, this amount should not be added to their budget so it could
be taken back by the County for their share.
ani
Supervisor Nickens moved to deny the appropriation
deposit the funds in the Unappropriated Fund Balance. He stated that
if the School Board needs additional funds during the fiscal year,
they should come back and make their request.
Ms. Hyatt advised that if this amount is not appropriated,
it would show up at the end of the year as an additional
unappropriated school revenue because the State is paying it directly
to the schools.
Supervisor Nickens a~vised that he would withdraw his motion
since it appeared to be inappropriate.
supervisor Eddy moved to approve the appropriation of
$43,671, and change tþe word "promotional" to "educational bond
expenses". The motion carried by the following recorded vote:
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AYES: Supervisors Johnson, Kohinke, Eddy, Minnix
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January 12, 1993
025
NAYS:
Supervisor Nickens
~ Request for Virainia DeÞartment of TransÞortation
Industrial Access Funds for Valley TechPark. (Tim
Gubala. Director of Economic Deve1oÞment)
R-11293-6
Mr. Gubala advised that staff recommends that the County
request from the Virginia Department of Transportation up to $450,000
in funds from the Industrial Access Fund Program to provide
approximately one-half of the estimated cost of an access road to
Valley Techpark property. This will allow the County three years from
the date of an allocation by the Commonwealth Transportation Board to
locate qualified industries in Valley TechPark, and avoid having to
repay the allocation.
Supervisor Johnson moved to adopt the resolution. The
motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS:
None
RESOLUTION 11293-6 SUPPORTING REQUEST FOR
INDUSTRIAL ACCESS FUNDS FOR VALLEY TECHPARK
WHEREAS, the Industrial Development Authority of Roanoke County,
Virginia, and the Board ,of Supervisors have acquired 177 acres located
in the County of Roanoke for the purpose of industrial development;
and
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January 12, 1993
WHEREAS, this property known as Valley TechPark is expected to be
the site of new private capital investment in land, building, and
manufacturing equipment which will provide substantial employment; and
WHEREAS, the subject property has no access to a pUblic street or
highway and will require the construction of a new roadway to connect
with West Main street, (Route U.S. 460); and
WH~REAS, the County of Roanoke hereby guarantees that the
necessary right of way for this new roadway and utility relocations or
adjustments, if necessary, will be provided at no cost to the Virginia
Department of Transportation; and
NOW, THEREFORE, BE IT RESOLVED THAT the Roanoke County Board of
Supervisors hereby
requests that the Commonwealth Transportation Board
Access Road funding to provide an adequate road toll
provide Industrial
this property; and
BE IT FURTHER RESOLVED THAT the Roanoke County Board of
Supervisors hereby agrees to provide a surety or bond, acceptable to
and payable to the Virginia Department of Transportation, in the full
amount of the cost of the road, not to exceed $450,000; this surety
shall be exercised by the Department of Transportation in the event
that sufficient qualifying capital investment does not occur within
three years of the Commonwealth Transportation Board's allocation of
funds pursuant to this request.
BE IT FURTHER RESOLVED THAT the Roanoke County Board of
Supervisors hereby agrees that the new roadway so constructed will be
added to and become a part of the state Secondary System of Highways. II
On motion of Supervisor Johnson to adopt the resolution, and
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January 12, 1993
027
carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS: None
~ ReQUest for AcceÞtance and AÞÞroÞriation of Grant from
the Trust Fund of the ComÞrehensive Services Act. (Dr.
Betty McCrary. Director of social Services)
A-11293-7
Dr. McCrary advised that the Roanoke County Community Policy
and Management Team (CPMT) received a grant in the amount of $196,523
for start-up costs for the, period January 1993 to January 1994. This
grant will provide intensive in-home services to families involving
targeted at-risk youth. The CPMT will be required to reapply for
grant monies in the future.
Supervisor Eddy moved to accept the grant and appropriation
of $196,523. The moti~n carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
~ Request from Hollins Rescue Squad for AÞÞro~riation of
Funds to EQUiÞ and Train New Members. (Tommy FUQUa.
Fire and Rescue Chief)
A-11293-8
Chief Fuqua advised that the Hollins Rescue Squad was
requesting financial assistance to complete the training and provide
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January 12, 1993
the necessary equipment for fifteen additional new members. They are
requesting $525 for CPR training, $4,260 for ten radio pagers, $1,500
for fifteen pairs of coveralls, and $9,000 for fifteen sets of
protective clothing.
Supervisor Nickens expressed concern that this request is
outside of the Chiefs' review of equipment purchased, 'and is contrary
to the normal funding of fire and rescue programs.
Supervisor Johnson advised that there was a definite need
for new members in the Hollins Rescue Squad and since the recruitment
program was so successful, the County needs to provide adequate
equipment for the squad.
Supervisor Johnson moved to approve the appropriation
of I
$15,285. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
~ 1993 AÞÞointments of Board Members to Committees.
Commissions and Boards.
(Elmer C. Hodae. County
Administrator)
A-11293-9
Supervisor Eddy moved to appoint H. Odell Minnix as Liaison
to the Virginia Association of Counties, and Supervisor Kohinke moved
to appoint Timothy W. Gqbala to the Southwest Financing,
Directors, replacing himself.
The motions carried by
Inc. Board of
the fOllOWingll
recorded vote:
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January 12, 1993
AYES:
Supervisors Johnson, KOhinke, Eddy, Nickens, Minnix
NAYS:
None
o
1993 BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS
H. ODELL MINNIX
Clean Valley Council (2-year term expires 6/30/93)
Roanoke Regional Airport Commission (4-year term expires 2/10/95)
Liaison to the Virginia Association of Counties
Roanoke Valley Economic Development Partnership (As Chairman)
LEE B. EDDY
Fifth Planning District Commission (3-year term expires 6/30/93)
Recycling Advisory Committee
II
BOB L. JOHNSON
Audit Committee
Roanoke Regional Airport Commission (4-year term expires 2/10/94)
Total Action Against Poverty Board of Directors (2-year term
expires 5/5/94. BLJ appointeä Mrs. Elizabeth Stokes as his
designee.)
EDWARD G. KOHINKE
Audit Committee
Fifth Planning District Commission (3-year term expires 6/30/95)
HARRY C. NICKENS
Cablevision Committee
Court Community Corrections Policy Board (3-year term expires
12/31/94)
Social Services Board (4-year term expires 12/31/93)
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IN RE:
REQUESTS FOR WORK SESSIONS
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January 12, 1993
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ReQUest for a P1annina Retreat on Saturday. Januarv
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1993. (Elmer C. Hodae. County Administrator)
After discussion, Mr. Hodge was directed to bring back a
recommended date for a planning retreat to be held on a weekday. He
was also asked to obtain from all the supervisors a list of topics to
be discussed.
Supervisor Eddy furnished the Clerk with his written
list.
Supervisor Nickens requested that a statement of purpose for
the planning retreat be prepared.
IN RE:
FIRST READING OF ORDINANCES
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.L.. Ordinance to Vacate a 50 Foot UnimÞroved Riaht-of-Way
Referred to as Loman Drive and Shown on the MaÞ of
North Bur1inaton Heiahts. Section 1. UÞon the Petition
of Fred Holdren.
(Arnold
Covey.
Director of
Enqineerina and InsÞections)
Mr. Covey advised that the petitioner is requesting this
vacation in order to remove the encumbrance on the property that he
and his neighbors presently maintain. The County staff concurs with
the right-of-way vacation on the condition that a 20 foot sewer
easement be retained because several' homes in this area are not on
County sewer. There has been a letter of opposition received from Mr. II
Henson.
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January 12, 1993
Supervisor Eddy and Supervisor Johnson inquired about a
board pOlicy for compensation for vacating rights-of-way. Mr.
Hodge
was directed to bring back at a later Board meeting a draft of a
proposed policy for compensation to the County for obtaining rights-
of-way.
Supervisor Johnson moved to approve the first reading and
set the second reading for January 26, 1993.
The motion carried by
the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Nickens, Minnix
NAYS:
Supervisor Eddy
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IN RE: CONSENT AGENDA
R-11293-10
Supervisor Johnson moved to approve the Consent Resolution.
The motion carried by the following recorded vote:
AYES:
Supervisors Eddy, Johnson, KOhinke, Nickens, Minnix
NAYS:
None
RESOLUTION 11293-10 APPROVING AND CONCURRING IN
,CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board of
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Supervisors for January 12, 1993, designated as Item I - Consent
Agenda be, and hereby is, approved and concurred in as to each item
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January 12, 1993
separately set forth in said section designated Items 1 through 11,
inclusive, as follows:
1. Confirmation of Committee Appointments to the Library
Board and Mental Health Services of the Roanoke Valley
Board of Directors.
2. Acceptance of Water Facilities Serving Forest Edge,
Section III.
3. Request from the vinton Moose Lodge 1121 for Approval
of a Bingo Permit for 1993.
4. Request from the Roanoke Moose Lodge #284 for Approval
of a Bingo Permit for 1993.
5. Request from Roanoke Moose Lodge #284 for Approval of a
50/50 Raffle Permit for 1993.
6. Request from Women of the Moose Chapter 1551 for a
50/50 Raffle Permit for 1993.
7.
Request from Northside Athletic
50/50 Raffle Permit for 1993.
Booster Club
for
all
8. Donation of Rigþt-Of-Way and Drainage Easements in
Connection with Tinkerdale Road Extension.
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9. Donation of Drainage Easement in Connection with the
Fontaine Drive Project (P-53) to the County of Roanoke.
10. Donation of Drainage Easements in Connection with the
Oakland Blvd. Project (P-127) to the County of Roanoke.
11. Request for Approval of Resolution Amending the Early
Redemption provision of the $3,700,000 Public
Improvement Bond Anticipation Notes.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items the
separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the
consentll
Resolution, and'carried,by the following recorded vote:
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January 12, 1993
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AYES:
Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS:
None
RESOLUTION 11293-10.k OF THE BOARD OF SUPERVISORS
, OF THE COUNTY OF ROANOKE, VIRGINIA
WITH RESPECT TO THE COUNTY OF ROANOKE, VIRGINIA
$3,700,000 GENERAL OBLIGATION PUBLIC IMPROVEMENT
BOND ANTICIPATION NOTES, SERIES 1993
The Board of Supervisors of the County of Roanoke, Virginia
("County") adopted a resolution on December 15, 1992 ("Resolution")
authorizing the issuance and sale of the County's Anticipation Notes,
Series 1993 ("Notes"). The County has determined that it is in the
best interest of the County to provide that the Notes will not be
subject to redemption before their maturity.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA:
1. Notwithstanding anything to the contrary in the Resolution,
the Notes shall not be subject to redemption before their maturity.
Except as modified hereby, the Resolution remains in full force and
effect.
2. This resolution shall take effect immediately.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES:
Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS:
None
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034
January 12, 1993
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IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Johnson:
( 1)
He observed that Valley Metro
provides transportation services on the City side of Hershberger Road
for Friendship Manor, but not the County side. He requested that Mr.
Chambliss investigate this situation.
Supervisor Eddv: (1) He received concurrence from the Board
to request a resolution of support ,for the Federal Government
Community Block Grant Financing for Total Action Against Poverty.
Staff was directed to bring back a resolution.
(2) He was informed
that Mr. Mahoney, Mr. Hodge, and Chairman Minnix will attend the
VML/VACo Legislative Day in Richmond on February 11, 1993. (3) Hell
advised that he will speak at the County Board Chairman's Institute in
Richmond on February 12, 1993. (4) He inquired whether the County
needs to take action since Roanoke City approved the boundary
adjustment for Vinton. Mr. Mahoney will bring this to the January 26,
1993 meeting for approval.
(5) He requested that routine reports be
made on the status of the construction projects on the bond
referendum.
Mr. Chambliss will give the Board monthly progress
reports. (6) He asked when the enforcement options on the Sanitary
Sewer Engineering/Rehabilitation program will be received from staff.
Mr. Hodge will discuss with Mr. Craig and probably bring to the Board
on February 23, 1993. (7) He inquired as to whether it was too late
for the County to request additional corrections officers since VACo
advises there are additional budgeted positions. Mr. Hodge advised II
that Sheriff Holt has been unsuccessful at requesting additional
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January 12, 1993
positions; Roanoke City received none; and this item could be added to
the legislative package (8) He asked about Dr. McCrary's request for
support of three items contained in a letter he gave to staff for
evaluation and recommendation.
Mr.
Hodge will bring back
recommendations on January 26, 1993.
(9) He an~ounced that he will
seek the Republican Party nomination and re-election as Supervisor for
the Windsor Hills Magisterial District.
Supervisor Nickens:
( 1)
He asked that the budget staff
work with the School Board to have a 1993-94 contingency line item.
(2) He feels that it is time to examine once again the idea of having
the Roanoke Valley Economic Development Partnership, Inc. be the
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regional voice for economic development.
IN RE:
REPORTS
Supervisor Johnson ,moved to receive and file the following
reports after discussion of Items 5, 6, and 7. The motion carried by
a unanimous voice vote.
.L.. General Fund UnaÞÞroÞriated Balance
L.. CaÞital Fund UnaÞÞroÞriated Balance
.h Board Continaency Fund
~ Statement of Revenues and EXÞenditures as of November
30. 1992
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~ Results of Audit of the Machinerv'and Tools Tax
Supervisor Nickens requested that a blank copy of the audit
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January 12, 1993
form be provided for all Board members.
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~ ReceiÞt of Audit of Industrial DeveloÞment Authoritv of
Roanoke County for 1991-92.
Supervisor Eddy questioned whether there was a conflict with
Ed Natt being both the Treasurer and General Counsel for the
Industrial Development Authority. Mr. Gubala advised that the IDA has
good internal controls in place and he does not feel there is any
problem.
~ ReceiÞt of the Aareement with Roanoke Electric Steel
for C1eanuÞ of their Þortion of the Dixie Caverns
Landfill.
Supervisor Eddy asked when the Board would have an opportunity to
examine the agreement.
Mr. Mahoney advised that it would be broughtll
future date.
back to the Board at a
~ Accounts Paid - December 1992
~ Statement of Treasurer's Accountabi1itv Þer Investments
and Portfolio Po1icv as of December 31. 1992.
IN RE:
RECESS
At 4:45 p.m., Chairman Minnix declared a five-minute recess.
IN RE:
WORK SESSION
.L. Joint Work Session with Communi tv Deve10Þment Team on
Creatina and Retainina Jobs in Roanoke County.
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(Tim Guba1a. Director of Economic Develo~ment)
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January 12, 1993
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Mr.
Gubala introduced the members of the Community
Development Team who were present and gave an overview of the team
mission and organization.
Anne Marie Green defined the Community
Development Team problem statement which was "How to assist in the
creation and retention of jobs with Roanoke County".
She described
the on-going internal actions of several departments to create and
retain jobs within the County. Arnold Covey presented a case study of
the site planning and building permit processes for Optical Cable
Corporation.
Ricky Showalter reported on the external actions to
create and retain jobs within the County. He gave a case study of the
special events programs as part of the tourism development. Mr.
Gubala reported on the future opportunities to create and retain jobs
in Roanoke County such as Valley TechPark, and other industrial and
tourism projects. He gave a case study of the Explore Project.,
Supervisor Johnson suggested that economic impact statements
be prepared on the Spring Hollow Reservoir, smith Gap Landfill, and
the bond referendum on joint action projects.
Supervisor Nickens suggested that the Lancerlot Sports
Complex in Vinton be contacted and offered assistance if necessary to
retain the Rampage Hockey team.
Mr. Gubala will also notify the
Roanoke Valley Convention & Visitors Bureau.
IN RE:
RECESS
At 5:50 p.m., /Chairman Minnix declared a recess.
IN RE:
RECONVENEKENT
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January l2, 1993
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At 7:05 p.m., Chairman Minnix reconvened the meeting.
IN RE:
EXECUTIVE SESSION
At 7: 06 p.m., Supervisor Eddy moved to go into Executive
Session pursuant to the Code of Virginia (1)
section 2.1-344 A (7)
For Consultation with legal counsel, and briefings by, staff and
consultants regarding contract negotiations requiring legal advice.
(2)
Section 2.1-344 A (1) to consider a personnel matter.
The
motion carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Eddy, Nickens, Minnix
NAYS:
None
IN RE:
CERTIFICATION OF EXECUTIVE SESSION
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R-11293-11
At 9:17 p.m., Supervisor Johnson moved to return to Open
Session and adopt the Certification Resolution. The motion carried by
the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Eddy, Nickens, Minnix
NAYS:
None
RESOLUTION 11293-11 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to an
affirmative r~corded vote and in accordance with the provisions of Th1ll
Virginia Freedom of Information Act; and
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January 12, 1993
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WHEREAS, Section 2.1-344.1 of the Code of Virginia requires
a cèrtification by the Board of Supervisors of Roanoke County,
Virginia, that such executive meeting was conducted in conformity with
Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to the
best of each members knowledge:
1. Only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the executive
meeting which this certification resolution applies, and
2. Only such public business matters as were identified in
the motion convening the executi ve meeting were heard, discussed or
considered by the Board of Supervisors of Roanoke County, Virginia.
On motion of Supervisor to adopt the Consent Resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, Kohinke, Nickens, Minnix
NAYS: None
IN RE: ADJOURNMENT
At 9: 18 p.m., Supervisor Johnson moved to adjourn. í):he:
motion carried by a unanimous voice vote.
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