HomeMy WebLinkAbout1/14/1992 - Regular
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January 14, 1992
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, S. W .'
Roanoke, Virginia 24018
January 14, 1992
The Board of Supervisors of Roanoke County, Virginia, met
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this day at the Roanoke County Administration Center, this being the
second Tuesday, and the first regularly scheduled meeting of the month
of January, 1992.
IN RE:
CALL TO ORDER
Chairman Eddy called the meeting to order at 3:05 p.m. The
roll call was taken.
MEMBERS PRESENT:
Chairman Lee B. Eddy, Vice Chairman Edward G.
KOhinke, Sr., Supervisors Bob L. Johnson, H. Odell
"Fuzzy" Minnix, Harry C. Nickens
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Brenda J. Holton, Deputy
Clerk; John M. Chambliss, Assistant County
Administrator; John R. Hubbard, Assistant County
Administrator; Don M. Myers, Assistant County
Administrator; Anne Marie Green, Information
Officer
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January 14, 1992
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OPEft.G~ES
The invocation was given by the Mr. John Chambliss,
Assistant County Administrator. The Pledge of Allegiance was recited
by all present.
IN RE:
REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA
ITEMS
County Administrator Elmer Hodge added Item 5 under New
Business, Request to extend date for negotiations for 60 days for
membership in the Roanoke Valley Resource Authority.
Supervisor Eddy requested that discussion of Dixie Caverns
Landfill be added to the Executive Session.
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IN RE:
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
~ Resolution of Aooreciation uoon the Retirement of James
E. Robertson. Sheriff's Office.
R-11492-1
Mr. Robertson was presented with the resolution, a plaque
for service over twenty-five years, and notification that a $100
saving bond has been purchased for him.
Supervisor Johnson moved to adopt the resolution. The
motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
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RESOLUTION 11492-1 EXPRESSING THE APPRECIATION OF THE BOARD OF
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January 14, 1992
8UÞERVISORS OF ROABOKE COUNTY TO JAMES E. KUö~KTöU~
FOR TWENTY-FIVE YEARS AND NINE MONTHS
OF SERVICES TO ROANOKE COUNTY
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WHEREAS,
James E. Robertson was first employed in April,
1966, as a Deputy Sheriff in the Sheriff's Department; and
WHEREAS,
James E. Robertson has served as a Sergeant,
Lieutenant,
Captain of the Uniform Division, Captain of the
Detectives, Narcotics Division, Youth and Family Services, and became
Chief Deputy in 1984: and
WHEREAS, James E. Robertson has enriched the community by
participating in organizations such as the American Cancer Society,
I American Heart Association, Board of Directors of Retarded Citizens,
Airport Lions Breakfast Club, and National Safety Council; and
WHEREAS,
James E. Robertson recei ved an award from the
Federal Law Enforcement Association for his participation and
monitoring of seminars; and
WHEREAS, James E. Robertson was one of the first SWAT Team
members and the first radar instructor for the Sheriff's Department:
and
WHEREAS, James E. Robertson, throughout his employment with
Roanoke County, has shown dedication and commitment to improving the
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quality of life for its citizens.
NOW~ THEREFORE, BE IT RESOLVED that the Board of Supervisors
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January 14, 1992
vi RVänGke CGUHty
c~rcaßcß its aeepest
app:recia.L.i.uu c1ud
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appreciation of the citizens of Roanoke county to JAMES E. ROBERTSON
for twenty-five years and nine months of capable, loyal and dedicated
service to Roanoke County.
FURTHER,
the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
~ Resolution of Aooreciation uoon the Retirement ofl
Charles E. Greer. Sheriff's Office.
R-11492-2
Mr. Greer was presented with the resolution, a plaque for
service over twenty-five years, and notification that a $100 savings
bond has been purchased for him.
Supervisor Nickens moved to adopt the resolution. The
motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
RESOLUTION 11492-2 EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO CHARLES E. GREER
FOR TWENTY-SIX YEARS AND TWO MONTHS
OF SERVICES TO ROANOKE COUNTY
Charles E. Greer was first employed in November,1
WHEREAS,
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January 14, 1992
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s Depar ment; and
WHEREAS,
Charles E. Greer has also served as a Sergeant,
Court Bailiff, Lieutenant and as Captain; and
WHEREAS, Charles E. Greer received the first Police Traffic
Award from the Roanoke Valley Safety Council in 1970; and
WHEREAS,
Charles E. Greer, throughout his employment with
Roanoke County, has shown dedication and commitment to improving the
quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
II appreciation of the citizens of Roanoke County to CHARLES E. GREER for
twenty-five years and two months of capable, loyal and dedicated
service to Roanoke County.
FURTHER,
the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
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Resolution of Annreciation to the Cave snrina Volunteer
Fire Denartment for Service and Dedication UDon it. s
50th Anniversarv.
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R-11492-3
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January 14, 1992
Ch i "f II; -,.,." F i "ney;--Assis \."h\. CIrioof RœrI!Gw..rds, capt;aiþ
Craig Sellers, and President John King, representing the Cave Spring
Volunteer Fire Department were present to accept the resolution.
Supervisor Nickens moved to adopt the resolution. The
motion carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
RESOLUTION 11492-3 OF APPRECIATION TO CAVE SPRING
VOLUNTEER FIRE DEPARTMENT FOR SERVICE , DEDICATION
UPON ITS 50TH ANNIVERSARY
WHEREAS,
Roanoke County Volunteer Fire Department Company
3, Cave Spring, was founded in 1942: and
WHEREAS, the Cave Spring Volunteer Fire Department hal
provided protection for the residents of Southwest County for 5
years, responding to calls for all types of emergency situations; and
WHEREAS,
the Cave Spring Volunteer Fire Department is
celebrating its Golden Anniversary on January 18, 1992, in recognition
of half a century of service to Roanoke County.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County
Board of Supervisors, on its own behalf and on behalf of the citizens
of the Cave Spring area, does hereby extend its gratitude and
appreciation to the many volunteers of the CAVE SPRING VOLUNTEER FIRE
DEPARTMENT for their service and dedication to pUblic safety in
Roanoke County; and
FURTHER, BE IT RESOLVED, that the Board
of Supervisors
Voluntèer Fir1ll
extends its congratulations to the Cave Spring
Department on the occasion of its 50th anniversary.
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January 14, 1992
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uperv1sor
e resolut10n, and
carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
~ Resolution of AnDreciation to the Catawba Ruritan Club
for their Donation of "Rudv Ruri tan Bears" to the
Police DeDartment.
R-11492-4
Mr. Jim Martin, President, Catawba Ruritan Club, was present
to accept the resolution.
Supervisor Nickens moved to adopt the resolution. The
motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
RESOLUTION 11492-4 OF APPRECIATION TO THE CATAWBA RURITAN CLUB
FOR DONATION OF "RUDDY RURITAN" BEARS
WHEREAS,
the Catawba Ruritan Club donated 50 "Ruddy
Ruritan" bears to the Roanoke County Police Department; and
WHEREAS,
police officers will carry these bears in their
vehicles, and use them to comfort and console children who have been
involved in tragic or frightening situations; and
WHEREAS,
the Catawba Ruritan Club has exhibited care a~d
concern for the children of the Valley, and has demonstrated that the
spirit of volunteerism is alive and well in Roanoke County.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County
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January 14, 1992
aft its """ ¡¡"..au ",nd on behalf or Lh" "hlldU"'þ
of the Roanoke Valley, does hereby express its gratitude and
appreciation to the members of the CATAWBA RURITAN CLUB for donating
the Ruddy Ruritan bears to the Roanoke County Police Department.
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
h Presentation of Forest steward Certification to
SUDervisor Edward Kohinke.
Robert Trinkel, Area Forester, Virginia Department of
Forestry, Laura Long, Department of Game and Inland Fisheries, and Jimll
Jones, Parks & Recreation Department, presented Supervisor Kohinke
with a plaque and sign. Supervisor Kohinke was recognized as a "Forest
Steward" for the development of a forestry management plan for
wildlife and "recreationat resources on his property.
IN RE:
NEW BUSINESS
~ AcceDtance of $42.947 Adult Education Grant and
ADDroDriation to School Grant Fund.
A-11492-5
Garland Kidd, Director of Vocational and Adult Education,
was present to answer questions. There was no discussion.
Supervisor Johnson moved to accept the grant and appropriatel
the funds. The motion carried by the following recorded vote:
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January 14, 1992
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uperv1sors
1nn1X, N1C ens, Eddy
NAYS:
None
~ Authorization for the county to Issue un to $10.000.000
Tax Anticination Notes.
R-11492-6
Finance Director Diáne Hyatt and County Treasurer Alfred C.
Anderson were present to answer questions. Ms. Hyatt advised that the
short term borrowing this year is $1,000,000 more than last year due
to the fact that the fund balance is lower than last year.
Ms. Hyatt advised that $250,000 has been budgeted for
interest expense and Mr. Anderson advised that the interest rate would
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probably be in the 3-1/2 percent range.
Supervisor Nickens moved to adopt the resolution.
The
motion carried by the fOllowing recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
RESOLUTION 11492-6 AUTHORIZING THE ISSUANCE
AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA
TAX ANTICIPATION NOTES, SERIES 1992 IN THE
MAXIMUM AMOUNT OF $10,000,000
WHEREAS, Section 15.1-227.30 of the Code of Virginia of
1950,
as amended
("Virginia Code") ,
authorizes the Board of
Supervisors of the County of Roanoke, Virginia ("County") to borrow
money in anticipation of the collection of taxes and revenues for the
current year; and
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WHEREAS; the Board of Supervisors has determined that it is
necessary and expedient to borrow a maximum of $10,000,000 on behalf
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vf tht:\ C.....uL.y amI L.v .i~LJUC Itf¡ Hoteü thcrcfer (".Netes")
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anticipation of the collection of taxes and revenues of the County;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA:
1. Authorization of Notes.
The Board of Supervisors
hereby determines that it is advisable to issue and sell the Notes in
the maximum amount of $10,000,000. The issuance and sale of the Notes
are hereby authorized. Pursuant to section 15.1-227.2 of the Virginia
Code, the Board of Supervisors elects to issue the Notes under the
provisions of the Public Finance Act of 1991.
2. Form and Details of Notes; Sale of Notes.
The Notes
shall be issued in fully registered form, without coupons, in
substantially the form attached hereto as Exhibit A. The Notes shall
be dated as of the date of their issuance and del i very, shall bl
issued in denominations of $100,000 each or whole multiples of $5,000
in excess of $100,000 and shall be numbered N-1 and upward,
sequentially. The Treasurer of the County is authorized and directed
to accept a proposal for the purchase and sale of the Notes upon such
terms and conditions and at such price as he shall determine to be in
the best interests of the County, provided that (i) the aggregate
principal amount of the Notes shall not exceed $10,000,000; ( ii) the
net interest cost of the Notes shall not exceed 9%; (iii) the purchase
price for the Notes shall not be less than 97% of par; and (iv) the
Notes shall mature not later than one year from their date. The Notes
will not be subject to redemption before their maturity.
3. Execution of Notes. The Trea/Surer of the County it
hereby authorized ànd directed to execute the Notes, and the County
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January 14, 1992
AdmInIstrator 1s hereby autnorlzea to att1x or lmpr1nt the seal of the
County on the Notes and to attest the same. The form of execution,
imprinting of the seal and attestation may be by facsimile; provided,
however, if the signatures of the Treasurer and County Administrator
are both by facsimile, the Notes shall not be valid until
authenticated by the manual signature of the Note Registrar.
4. Pledqe of Taxes. The Board of Supervisors hereby
pledges to the payment of principal of and interest on the Notes when
due the taxes and other revenues available to the County for the
current year.
5. Note Reqistrar. Crestar Bank, Richmond, Virginia is
appointed Note Registrar and Paying Agent for the Notes.
6. Non-Arbitraqe Certificate and Tax Covenants. The Board
of Supervisors agrees that the proceeds from the issuance and sale of
the Notes will be invested and expended as set forth in the Non-
Arbitrage Certificate and Tax Covenants of the County to be delivered
at the time of the issuance and delivery of the Notes and that the
County will comply with such covenants as may be necessary in order to
comply with the provisions of the Internal Revenue Code of 1986, as
amended ("Code") including the provisions of section 148 of the Code
and applicable regulations relating to "arbitrage bonds," and with the
other covenants and representations contained therein. The County
Administrator, the Treasurer and the Chairman of the Board of
Supervisors, or any of them, are authorized and directed to execute a
Non-Arbitrage Certificate and Tax Covenants setting forth the expected
use and investment of the proceed~ of the Notes.
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January 14, 1992
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the County
." DisC'lot:í\H.\:Ø Dv~".uu'=llll.~_ TIlt:! T.H4àt<il::lrer uf the
the county Administrator, and such officers and agents of
as either of them may designate, are authorized and directed to
prepare, execute, distribute, publish and deliver an appropriate
offering memorandum and request for proposals for the purchase of the
Notes or such other disclosure or offering documents as may be
necessary to expedite the sale of the Notes and all such actions
previously taken are ratified and confirmed.
8. Further Actions.
The County Administrator,
the
Treasurer and such officers and agents of the County as either of them
may designate are authorized and directed to take such further action
as may be necessary or convenient in connection with the issuance,
sale and delivery of the Notes and all actions previously taken bYI
such officers and agents in connection therewith are ratified and
confirmed.
9. Filinq of Resolution.
The appropriate officers and
agents of the County are authorized and directed to immediately cause
a certified copy of this Resolution, setting forth the Form and
details of the Notes, to be filed with the Circuit Court of the County
pursuant to Section 15.1-227.9 of the Virginia code.
Effective Date.
This Resolution shall take effect
10.
immediately.
On motion of Supervisor Nickens to adopt the resolution,
and carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
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NAYS:
None
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January 14, 1992
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h 1992 AnDointments of Board Members to Committees.
Commissions and Boards.
A-11492-7
Supervisor Nickens moved to ratify the list of appointments
and make the following appointments: (1) Fifth Planning District
Commission - Supervisor Kohinke(2) Liaison VACo - Supervisor Eddy (3)
Roanoke Regional Airport Commission - Supervisor Minnix (4) Liaison to
Blue Ridge Region - Circuit Court Clerk Steven A. McGraw (5) Roanoke
County Resource Authority - Supervisors Kohinke and Minnix (6) Audit
Committee - Supervisor Kohinke (7) Liaison to Clean Valley Council -
Supervisor Minnix.
The motion carried by the following recorded
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vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
Supervisor Johnson requested that Supervisor Minnix take
the oath of office for the Roanoke Regional Airport Commission as soon
as possible in order to attend the meeting scheduled for January 15,
1992, at 9:00 a.m.
BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS
1992
LEE B. EDDY
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Fifth Planning District Commission (3-year term expires
6/30/93 )
Liaison to the Virginia Association of Counties
Recycling Advisory Committee
Roanoke County Resource Authority (4-year term expires
12/31/93)
State Emergency Services Committee (As Chairman)
Roanoke Valley Economic Development Partnership (As
Chairman)
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January 14, 1992
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EDWARD G. KOBINKE
Audit Committee
Fifth Planning District Commission ( 3 -year term expires
6/30/92 )
Roanoke County Resource Authority ( 4 -year term expires
12/31/95)
BOB L. JOHNSON
Audit Committee
Roanoke County Resource Authority (4-year term expires
12/31/93)
Roanoke Regional Airport Commission (4-year term expires
2/10/94)
Total Action Against Poverty Board of Directors (2-year
term expires 5/5/92. BLJ appointed Mrs. Elizabeth Stokes
as his designee.)
H. ODELL MINNIX
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Clean Valley Council (2-year term expires 6/30/93)
Roanoke County Resource Authority (4-year term expires
12/31/95)
Roanoke Regional Airport Commission (4-year term expires
2/10/95 )
HARRY C. NICKENS
Cablevision Committee
Court Community Corrections Policy Board (3-year term
expires 12/31/94)
Roanoke County Resource Authority (4-year term expires
12/31/93)
Social Services Board (4-year term expires 12/31/93)
~ Reauest for Commitment to ReDlace a CORTRAN
Vehicle in Januarv 1993.
R-11492-8
Assistant County Administrator Don Myers .advised that oneil
of the vehicles has over 122,000 miles and should be replaced.
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January 14, 1992
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CORTRAN for a Department of
Transportation grant of $20,000 which is the estimated cost of the
vehicle, with the County providing a 20% match of $4,000.
The van
becomes the property of Roanoke County and is leased back to CORTRAN
for $2,400 annually. The costs would be recovered in two years.
Supervisor Minnix moved to approve the commitment for the
vehicle. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
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Authorization for 60 Day Extension to Continue
Neaotiations with Montaomerv County and city of
Salem reaardina Membershio in the Roanoke valley
Resource Authority
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A-11492-9
Mr. Hodge presented the staff report.
Supervisor Johnson
asked that there be no additional continuances requested.
Supervisor Nickens moved to approve the 60 day extension.
The motion carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
IN RE:
REQUESTS FOR WORK SESSIONS
Supervisor Johnson requested a work session on
affordable housing be held at a later date pending receipt of
II information from the County Attorney.
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January 14, 1992
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IN RE:
REQUESTS FOR PUBLIC HEARINGS
Mr. Hodge requested a public hearing on the budget. A
public hearing was set for January 28, 1992.
IN RE:
FIRST READING OF ORDINANCES
~ Ordinance Authorizina the Acauisition of a 0.303
Acre Parcel of Land from Marv Viola Bush and a
0.127 Acre Parcel of Land from Georae and Helen H.
Cvohers for the Bushdale Road Rural Addition
proiect.
Mr. Mahoney advised that this ordinance will avoid the
necessity to go forward with condemnation proceedings of this II
property.
Supervisor Nickens moved to approve the first reading
of the ordinance. The motion carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
~ Ordinance Authorizina the Execution of a Lease
wi th ADDalachian Power ComDanv for storaq'e site
for SDrina Hollow Reservoir Construction.
Mr. Hubbard advised that APCO was willing to lease the
property for $l.OO for the period from December 1991 to December 1995,
and it would be utilized by PCL civil Constructors,
project I
contractors, and the County.
Supervisor Nickens moved to approve first reading of
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January 14, 1992
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1nance.
l.on carr1e
e follow1ng recorded vote:
AYES:
Supervisors Johnson, Minnix, Nickens, Eddy
NAYS:
Supervisor Kohinke
h Ordinance Authorizina the Execution of a Lease for
Real Estate. Office Soace for Roanoke County
Administrative Offices.
Supervisor Nickens moved to approve the first reading
of the ordinance. There was no vote and Supervisor Nickens withdrew
the motion.
Supervisor Johnson moved to approve the first reading
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of the ordinance amended to provide for a one-year lease instead of
three-year lease. The motion carried by the following recorded vote:
AYES:
Supervisors Johnson, KOhinke, Nickens, Eddy
NAYS:
None
ABSTAIN:
Supervisor Minnix
Supervisor Eddy suggested that a limited study be done
on space during the budget process.
Supervisor Nickens requested that staff bring back
specific information on obtaining additional space either by building
or purchasing instead of leasing.
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Ordinance Amendina Section 21-3 utility Service
Tax. of Chaoter 21. Taxation. of the Roanoke
County Code bY the Amendment of Subsections (i)
and (l). and bY the Addition of Subsections (m).
(n) and (0) providina for Enforcement of such Tax
and the Penalty for Late Remittance or False
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January 14, 1992
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ReturU5.
Mr. Mahoney advised that this ordinance was requested
by the Commissioner of Revenue and contains penalty and enforcement
mechanisms for the utility tax similar to provisions for other County
taxes.
Supervisor Johnson moved to approve the first reading
of the ordinance. The motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
~ Ordinance Amendina section 21-4 Enhanced Emeraencv
TeleDhone Tax. of ChaDter 21. Taxation. of the
Roanoke countv Code bv Amendina and Reenactinall
Subsections (a) and (i). and the Addition of
Subsections (k). (l) and (m) providina for
Enforcement of such Tax and the Penalty for Late
Remittance or False Returns.
Mr. Mahoney advised that this ordinance was requested
by the Commissioner of Revenue and contains penalty and enforcement
mechanisms for the enhanced telephone tax similar to provisions for
other County taxes.
Supervisor Kohinke moved to approve the first reading
of the ordinance. The motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
IN RE:
SECOND READING OF ORDINANCES
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January 14, 1992
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Ordinance authorizing the lease of real estate for
use as a temDorarv leaf collection and disDosal
site.
R-11492-10
Mr. Mahoney advised that this is a temporary short-
term lease.
Mr. Hodge advised that this is a j oint effort between
Roanoke City and the County and the County will pay half of the $3,000
cost for the lease.
Supervisor Nickens moved to adopt the ordinance. The
motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
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ORDINANCE 11492-10 AUTHORIZING THE LEASE OF REAL
ESTATE FOR USE AS ,A TEMPORARY LEAF COLLECTION
AND DISPOSAL SITE FROM BURADO IV
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of § 18.04 of the
Charter of Roanoke county, a first reading concerning the lease of a
temporary leaf disposal site (Tract "A" of the "criss Industrial
Park," Tax Map No. 87.14-3-2.2) was held on December 17, 1991. The
second reading on this matter was held on January 14, 1992.
2. That it is in the County's best interests to lease this
property from Burado IV in order to facilitate leaf collection and
disposal for a period of three (3) months for the rental sum of One
II Thousand Dollars ($1,000) per month.
3. That the County Administrator is authorized to execute
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January 14, 1992
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doC'wnent5 and take such àct.ivu~ UB bGhalf v'f-RGäIlVke County
are necessary to accomplish this transaction, all of which shall be
upon a form approved by the County Attorney.
On motion of Supervisor Nickens to adopt the ordinance, and
carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
IN RE:
APPOINTMENTS
~ Library Board
Supervisor Kohinke nominated Dorothy Shifflett to a
four year term.
Her term will expire December 31, 1995.
Mantal Health services of the Roanoke vallev Boardll
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of Directors.
Supervisor Nickens reappointed Dr. Joseph J. Deutsch,
to another three-year term as an at large member.
His term will
expires December 31, 1994.
h Total Action Aaainst Poverty Board of Directors
Supervisor Johnson nominated Supervisor Johnson to
complete the two-year unexpired term of Elizabeth Stokes, former Clerk
of Roanoke County Circuit Court.
Supervisor Johnson requested that
staff notify TAP that he would appoint Mrs. Stokes to serve in his
place.
~ TransDortation and Safety commission
Supervisor Eddy nominated Henry Gregory, to anotherl
four-year term as an at-large member. His term will expire January 1,
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January 14, 1992
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199b.
IN RE:
CONSENT AGENDA
R-11492-11
RESOLUTION 11492-11 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for January 14, 1992, designated as Item J - Consent
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Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 8,
inclusive, as follows:
1. Request for approval of Bingo Permit for the
vinton Moose Lodge 1121.
2. Acceptance of Water and Sanitary Sewer Facilities
serving Waterford, Section 3.
3. Acceptance of sanitary Sewer Facilities serving
Edinburgh Greens Addition.
4. Request for Acceptance of Mallard Lake Drive and
the southern portion of Mallard Lake Court into
the VDOT Secondary System.
5. Request for Acceptance of Louise Circle into the
VDOT Secondary System.
6. Acceptance of Water and Sanitary Sewer Facilities
Serving Glade Hill Estates, section 2.
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7.
Resolutions of Appreciation upon the Retirement of
George Garretson, Library Director and Sarah
Yeager, Social Services Department.
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January 14, 1992
R8~919ti9R 8f Appreeiatioft tè W. Darnall an~
Claiborne Vinyard for their Donation of 45 Acres
of Park Land.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the
resolution, and carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
RESOLUTION 11492-11.d REQUESTING ACCEPTANCE OF
MALLARD LAKE DRIVE AND THE SOUTHERN PORTION OF
MALLARD LAKE COURT INTO THE VIRGINIA DEPARTMENT
OF TRANSPORTATION SECONDARY ROAD SYSTEM
I
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application of Mallard Lake Drive,
from its north intersection with Shingle Ridge Road, Secondary Route
934, to its western cul-de-sac, for a distance of 0.29 miles, and
Mallard Lake Court, from its north intersection with Mallard Lake
Drive to its southern cUl-de-sac, for a distance of 0.09 miles to be
accepted and made a part of the Secondary System of State Highways
under Section 33.1-229 of the Virginia State Code.
2. That it appears to the Board that drainage easements
and a fifty (50) foot right-of-way for said roads have heretofore beenll
dedicated by virtue of a certain map\maps known as Mallard Lake
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January 14, 1992
0-31 ,t
lVls10n w 1C map was recor e ln Plat Book
13, Page 36, of the records of the Clerk's Office of the Circuit Court
of Roanoke County, Virginia, on December 10,1990, and that by reason
of the recordation of said map no report from a Board of Viewers, nor
consent or donation of right-of-way from the abutting property owners
is necessary. The Board h~reby guarantees said drainage easements and
a right-of-way for the street.
3. That said roads known as Mallard Lake Drive and Mallard
Lake Court and which are shown on a certain sketch accompanying this
Resolution, be, and the same are hereby established as public roads to
become a part of the state Secondary System of Highways in Roanoke
County, only from and after notification of official acceptance of
said street or highway by the Virginia Department of Transportation.
On motion of Supervisor Johnson to adopt the resolution,
and carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
RESOLUTXON 11492-11.e REQUESTXNG ACCEPTANCE OF
LOUISE CIRCLE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application of Louise Circle from the
intersection of Malinda Road (Route 1191) to the cul-de-sac for a
distance of .062 miles to be accepted and made a,part of the Secondary
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January 14, 1992
Sy&t".. ...-r-state HÌ!jhWays u!fècr "..aU.." 3J. 1 229 of tlI.. VicC Ü.ia stateþ
Code.
2. That it appears to the Board that drainage easements
and a fifty (50) foot right-of-way for said road have heretofore been
dedicated by virtue of a certain map known as Campbell Hills, Section
3 Subdivision which map was recorded in Plat Book 9, Page 179, of the
records of the Clerk's Office of the Circuit Court of Roanoke County,
Virginia, on November 18, 1980 and that by reason of the recordation
of said map no report from a Board of Viewers, nor consent or donation
of right-of-way from the abutting property owners is necessary. The
Board hereby guarantees said drainage easements and a right-of-way for
the street.
shown on
3 . That said road known as Louise Circle and which isll
a certain sketch accompanying this Resolution, be, and the
~ame is hereby established as a public road to become a part of the
State Secondary System of Highways in Roanoke County, only from and
after notification of official acceptance of said street or highway by
the Virginia Department of Transportation.
On motion of Supervisor Johnson to adopt the
resolution, and carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
RESOLUTION 11492-11.a EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO GEORGE D. GARRETSON
FOR TWENTY YEARS OF SERVICES TO ROANOKE COUNTY
WHEREAS, GeorC e D. Garretson was employed in January,1I
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January 14, 1992
~~/2, as L10rary D1rector; and
0'J3
WHEREAS,
George D. Garretson directed the opening of
the Glenvar and Mt. Pleasant branches, the Catawba Book Station, and
the Joint Library with Botetourt County, the first such project in the
Commonwealth of Virginia; and
WHEREAS, George D. Garretson initiated the valleywide
library card and was involved in the automation of Roanoke Valley
libraries; and
WHEREAS,
George D. Garretson strongly supported the
library literacy efforts; and
WHEREAS,
George D. Garretson was instrumental in the
remodeling of the Headquarters Library and Vinton Branch Library; and
WHEREAS,
George D. Garretson, through his employment
with Roanoke County, has been instrumental in improving the quality of
life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation and
the appreciation of the citizens of Roanoke County to GEORGE D.
GARRETSON for twenty years of capable, loyal and dedicated service to
Roanoke County.
FURTHER,
the Board of Supervisors does express its
best wishes for a happy, restful, and productive retirement.
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January 14, 1992
On ..gUyn y' ~r JolmElOft t:.. adept: tl!,e r""olliti"ft, aft~
carried by the following recorded vote:
AYES:
SuperVisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
RESOLUTION 11492-11.h EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO SARAH M. YEAGER
FOR FIFTEEN YEARS AND TEN MONTHS OF SERVICES TO ROANOKE COUNTY
WHEREAS,
Sarah M. Yeager was first employed in February,
1976, as a Social Worker in the Department of Social Services; and
WHEREAS,
Sarah M. Yeager, through her employment with
Roanoke County, has been instrumental in improving the quality of life
for its citizens; and
WHEREAS,
Sarah M. \ Yeager will
\
continue
to support hel
former clients through volunteer efforts with the Social· Services
Department.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to SARAH M. YEAGER for
fifteen years and ten months of capable, loyal and dedicated service
to Roanoke County.
FURTHER,
the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, an1ll
carried by the following recorded vote:
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January 14, 1992
.03:5 .
uperv~sors 0 nson, Ko 1n e, M1nn1x, N~ckens, Eddy
NAYS:
None
RESOLUTION 11492-11.i OF APPRECIATION TO W. DARNALL VINYARD
AND CLAIBORNE VINYARD FOR DONATION OF LAND
WHEREAS, W. Darnall and Claiborne Vinyard recently donated
45 acres of land to Roanoke County for use as a park; and
WHEREAS, this is the second time that Mr. and Mrs. Vinyard
have given park land to Roanoke County and this acreage will be added
to the original gift, which is known as Vinyard Park; and
WHEREAS, Vinyard Park will be used by generations of vinton
and East County residents for pursuing outdoor acti vi ties, and will
provide countless hours of pleasure and healthy entertainment for the
I
citizens of Roanoke County.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County
Board of Supervisors, on its own behalf and on behalf of all the
citizens of Roanoke County, does hereby extend sincere appreciation
and gratitude to W. DARNALL VINYARD AND CLAIBORNE VINYARD; and
FURTHER, commends them on their concern for the beauty of
Roanoke County and the health and well-being of its citizens.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
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IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Suoervisor Johnson: He commented on the report he received
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January 14, 1992
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Ÿ1Ihn1'..... R~Ø"~c:.
SUDervisor KOhinke:
(1) He attended the VACo Board Member
orientation on January 8 through 10, 1992, in Richmond, and found it
to be very informative.
(2) He asked who would be attending the
Legislative Day on February 13, 1992, in Richmond. Mr. Mahoney, Mr.
Hodge, Supervisor Minnix and Chairman Eddy indicated they would
attend.
SUDervisor Nickens:
(1) He advised· that he had requested
that copies of the Parks & Recreation Capital Improvement Plan for
1990 through 2000 be given to each board member.
(2) He advised that
he had requested that copies of the Ogden Senior citizens Center
study, dated April, 1992, be given to Supervisor Kohinke and
Supervisor Minnix.
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IN RE:
CITIZENS' COMMENTS AND COMMUNICATIONS
~ Mr. Lynn Anderson. 3535 Colonial Avenue. was concerned about
the higher real estate assessment of property.
~ Mr. James C. Martin. was concerned about the higher real
estate assessment of property.
IN RE: REPORTS
Supervisor Johnson moved to receive and file the fOlloWin~
reports. The motion carried by.a unanimous voice vote.
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January 14, 1992
~eneral ~unQ unaODrODr1a~eQ Ba~ance
o:r "j
~ Caoital Fund UnaDoroDriated Balance
h Board Continaencv Fund
~ Accounts Paid - December 1991
IN RE:
RECESS
At 4:50 p.m., Chairman Eddy declared a five-minute recess.
IN RE: BUDGET WORK SESSION
Mr. Hodge advised that there will be a budget shortfall of
$961,000 - $1,561,000 on the County side and $500,000 on the School
side because of the economy and reductions in state revenues. This
shortfall is in addition to the $2.7 million reduction in state
revenues to the County last year.
Mr. Hodge advised that the expected shortfall can be offset
for this year by using $771,3154 of the $791,000 budget surplus from
last year; personnel savings of $149,009 from eliminating seventeen
positions; and operating budget reductions totaling $329,677 from 5
percent budget cuts by each department for the remainder of the year.
Mr. Hodge advised that Dr. Bayes Wilson, Superintendent of
Schools, will use $500,000 of the $579,929 left in last year's budget
to accommodate the expected shortfall.
Mr. Hodge advised that the sales tax revenues could be as
much as $500,000 lower tha~ budgeted and there could be another
$150,000 reduction in state money this year.
Supervisor Johnson requested that staff bring back a report
with the following information: (1) prioritized list of cuts in
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et)ltJ
(2)
January 14, 1992
tdro nuæln~r o~tto---n:G of
COUl'ity
and
~ChO"lþ
was not
employees
for
1989
through 1992.
He indicated
that
he
unalterably opposed to using the fund balance to continue services.
Supervisor Eddy advised that if the Board wanted to convert
more programs to a fee structure, this could be covered in a work
session to set the objectives, exemptions and coverage.
Supervisor Nickens stated his position that no new services
should be added or expanded.
Supervisor
Johnson
voiced
his
concern
that
the
consti tutional offices were not part of the 5% departmental budget
cuts.
Supervisor Nickens requested that Dr. Wilson, Roanoke County
Schools Superintendent, provide a list of 5% budget cuts for the
Supervisor Eddy felt that it might be
I
necessary to change
schools.
the policy of using surplus school funds only for capital expenses and
not improvements.
Supervisor Johnson felt this could be a one-time
change and not a policy change.
IN RE:
RECONVENEMENT
At 5:45 p.m., Supervisor Johnson moved to return to regular
session. The motion carried by a unanimous voice vote.
IN RE: EXECUTIVE SESSION
At 5:56 p.m., Supervisor Johnson moved to go into Executivel
Session pursuant to the Code of Virginia Section 2.1-344 A (7) for
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January 14, 1992
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10n W1
counse
to actual or probable
litigation: 301 Gilmer Associates; (7) for consultation with legal
counsel pertaining to actual or probable litigation:
Contract with
City of Roanoke; (7) for consultation with legal counsel pertaining to
actual or probable litigation:
Dixie Caverns Landfill.
The motion
carried by the following recorded vote.
AYES:
Supervisors Johnson, KOhinke, Minnix, Nickens, Eddy
NAYS:
None
IN RE:
CERTIFICATION OF EXECUTIVE SESSION
R-11492-12
At 6:15 p.m., Supervisor Johnson moved to return to Regular
Session
and adopt the Certification Resolution.
He advised that
discussion concerning the Contract with the City of Roanoke was
postponed. The motion carried by the fOllowing recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
RESOLUTION 11492-12 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this daté pursuant to an
affirmative recorded vote and in accordance with the provisions of The
Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires
a certification by the Board of Supervisors of Roanoke County,
Virginia, that such executive meeting was conducted in conformity with
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January 14, 1992
þ
',irg in ra--l aw .
NOW,
THEREFORE,
BE IT RESOLVED,
that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to the
best of each members knowledge:
1. Only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the executive
meeting which this certification resolution applies, and
2. Only such public business matters as were identified in
the motion convening the executive meeting were heard, discussed or
considered by the Board of Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
I
NAYS:
None
IN RE:
ADJOURNMENT
At 6:17 p.m., Supervisor Johnson moved to adjourn to 8:30
a.m., Saturday, January 18, 1992, at the Administration Center for the
purpose of a· planning retreat.
The motion was carried by the
following recorded vote:
AYES:
Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS:
None
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Lee B.
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