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Home My WebLink About1/18/1992 - Special "'II1II January 18, 1992 04 1·~ 1 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue S. w. Roanoke, Virginia 24018 January 18, 1992 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from January 14, 1992 for the purpose of a planning retreat. I IN RE: CALL TO ORDER Chairman Eddy called the meeting to order at 8:31 a.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee B. Eddy, Vice Chairman Edward G. Kohinke, Supervisors Bob L. Johnson, H. Odell Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John R. Hubbard, Assistant County Administrator, John M. Chambliss, Assistant County Administrator, Don M. Myers, Assistant County Administrator, Anne Marie Green, Information Officer, Reta Busher, Director of Management and Budget, Terry Harrington, Director of Planning and Zoning I IN RE: REQUESTS TO ADD TOPICS FOR DISCUSSION ~ ,... ·0-4 ~ :: January 18, 1992 þ ( 1) Mr. Hodge added a' request from Salem regarding their landfill. (2) Supervisor Nickens added discussion on the possibility of a 1992 bond issue and a tax audit on machinery and tools tax. (3) Supervisor Minnix added a request for salary increases for County employees. IN RE: LONG RANGE GOALS AND POLICIES ~ Services to citizens Supervisor Eddy presented a list of proposed long range goals and pOlicies. There was general support for the list from the Board members, but Supervisor Eddy suggested that the staff also review the proposal. Mr. Hodge responded he would discuss the proposed policies and goals with staff and bring back a recommendation. ~ Fiscal Policies Supervisor Nickens suggested that a tax audit of the machinery and tools tax to be conducted by a private company. The purpose of the audit would be to collect unpaid or overdue taxes. He advised he would discuss this possibility on an individual basis with the Board members. The Board members discussed the possibility of going forward with a bond issues because construction costs and interest rates ~re so low. Mr. Hodge responded he would bring information on a bond issue to one of the budget work sessions. Supervisor Eddy suggested updating the Capital Improvement Program if there is a bond issue. ~ I I 1 I I "'II1II January 18, 1992 043 ". Supervisor Minnix suggested the possibility of exploring areas of regional cooperation with other Valley governments in an effort to reduce costs. Supervisor Eddy responded that the chief elected and chief appointed officials plan to meet in February. IN RE: COMMUNICATIONS ~ Communications with citizens Supervisor Nickens suggested that since the County newsletter, Roanoke Countv Todav is no longer published, written communication could be sent with mailings such as utility bills. Other suggestions included continuing efforts to speak at civic leagues and community meetings. Supervisor Nickens asked that Board members be informed of any community meetings in their district, and Supervisor Kohinke asked that Board members be involved in news conferences. ~ Internal Communications There was a general discussion on keeping the board members informed on issues. Several board members expressed a desire to streamline the Board meetings. Suggestions included making better use of the Consent Agenda for non-controversial and routine matters, and the elimination of staff presentations when discussion is not necessary. Supervisor Eddy suggested that future minutes include only action and not discussion. Supervisor Nickens requested a set of both "action only" minutes and discussion .minutes for the Board members to review. IN RE: UPDATE ON MAJOR PROJECTS ~ ".... a4" January 18, 1992 ~ Revised Zoning Ordinance and Comprehensive Plan Planning & Zoning Director Terry Harrington presented a calendar and update of the zoning ordinance and comprehensive plan. He advised that the zoning ordinance would be adopted before the maps designating zoning. Supervisor Nickens asked the Clerk to provide information on packaged septic systems be given to the new board members, and Mr. Hodge suggested a work session on the subject. ~ Capital Improvement Proqram Director of Management and Budget Reta Busher advised she will provide minor updates and revisions to the Capital Improvement Program and bring it back to the board during the budget process. ~ Privatization There was a general discussion on the merits of privatization but no consensus to study the issue further. IN RE: 1992-93 BUDGET Ms. Busher presented the revenue projections but advised that they still don't know the final impact to the budget. She will keep the board informed. Mr. Hodge reported he met with the Employee Advisory Committee to discuss the effects of the budget shortfall on employees and to ask for their assistance in preparing an employee survey. Supervisor Minnix expressed concern that County employees have not received a salary increase. Ms. Busher pointed out that the public hearing on the overall budget will be April 14. IN RE: RECESS L' ~ þ I I 1 "'II1II January 18, 1992 '04"5 I I At 12:15 p.m., Chairman Eddy declared a luncheon recess. IN RE: RECONVENEMENT Chairman Eddy reconvened the meeting at 1:15 p.m. IN RE: DISCUSSION OF REGIONAL ISSUES ~ Hotel Roanoke There was general consensus that the Board did not have enough information to make any decisions regarding participation in the Hotel Roanoke project. Mr. Hodge advised he would get a written update for the Board. ~ UQarade of Sewaae Treatment Plant Mr. Hodge reported he had discussed this issue with the Fifth Planning District Commission in an effort to get the 'state to redefine the capacity. ~ Explore proiect Mr. Hodge updated the Board on this proj ect. Supervisor Nickens suggested that the Explore Management Team should begin meeting again. He also stated that there is a need for emergency access onto the Blue Ridge Parkway for emergency vehicles and school buses. .L.. Water Assistant County Administrator John Hubbard reported that 60% of the reservoir area has been cleared, the grouting has starting and the staff is interviewing consul tants for design of the treatment plant. Supervisor Johnson asked for a list of the local subcontractors. ~ Solid Waste ....4 ,... 04 6 January 18, 1992 Mr. Hubbard updated the Board on the smith Gap landfill. He reported he will go to Richmond discuss the Part B application. Mr. Hodge advised he had met with officials at Salem and Montgomery County and had begun work on a draft contract. Mr. Mahoney reported that the Roanoke Valley Resource Authority had been approved by the SCC, and the organizational meeting will be held February 4, 1992. ~ Economic Development Mr. Hodge informed the Board that Economic Development Specialist Joyce Waugh will be working part-time at the Economic Development Partnership until a new director is hired. IN RE: MISCELLANEOUS ~ Update on the Revised Administrative Structure Mr. Hodge described how the new "team" management structure is operating and advised it has been successful as of this date. ~ Report on Peer Review Study Recommendations Supervisor Eddy asked for an update on the implementation of the Peer Review 'Study recommendations. Mr. Hodge will prepare a report for the February 11 meeting. ~ Update on recruitment of New Librarv Director Mr. Hodge reported that a committee made up of staff and members of the Library Board will participate in the interview process. The position has been advertised in North Carolina and virginia newspapers. IN RE: ~ SPECIAL REQUESTS OF BOARD MEMBERS Greenwavs (Supervisor Eddv) ~ ~ I I 1 "'II1II January 18, 1992 0"4 7 I I Supervisor Eddy asked the staff for preliminary planning on protecting the County's greenways along rivers. Supervisor Johnson suggested a policy statement and use of the zoning ordinance to protect greenways whenever possible. ~ Development of Position Statement Reqardinq New Services (Supervisor Nickens) Supervisor Nickens reported he was concerned about the possibili ty of the County participating in a government access channel and did not feel the County should fund a new service at this time. Mr. Hodge suggested a work session on this subject during the budget process. ~ Lenqth and Format of Board Meetinqs ( Supervisor Kohinke) This issue was discussed under Internal Communications. .L.. Policy on Naminq County-owned Facilities (Eddy) Supervisor Eddy stated he felt it would be desirable to have a policy on naming county-owned facility and presented a draft with his suggestions. Mr. Mahoney advised that the Board of Supervisors had no authority over the naming of school buildings. There was no consensus to develop a policy at this time. IN RE: EXECUTIVE SESSION At 3:40 p.m., Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia 2.1-344 (a) (1) to discuss a personnel matter regarding hiring. The motion was carried by the following recorded vote: AYES: Supervisors Johnson Kohinke, Minnix, Nickens, Eddy NAYS: None ~ ,... °48.. January 18, 1992 IN RE: CERTIFICATION OF EXECUTIVE SESSION R-11892-1 At 4:00 p.m., Supervisor Johnson moved to return to Open Session and adopt the certification Resolution. The motion was carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy. NAYS: None RESOLUTION 11892-1 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the, Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant, to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowle~ge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and ~ þ I I "'II1II January 18, 1992 0'4 9 1 C> 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None IN RE: ADJOURNMENT I Following general discussion of miscellaneous issues, Supervisor Nickens moved to adjourn at 4:46 p.m. The motion carried by unanimous voice vote. Lee B. Eddy, Chairman I ~ ,... ., I I ~