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HomeMy WebLinkAbout1/8/1991 - Regular - January 8, 1991 006 ===::; Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue S. W. Roanoke, Virginia 24018 January 8, 1991 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of January, 1991. IN RE: CALL TO ORDER Chairman McGraw called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Steven A. McGraw, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Bob L. Johnson, Richard W. Robers MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John R. Hubbard, Assistant County Administrator, John M. Chambliss, Assistant County Administrator, Don M. Myers, Assistant County Administrator, Anne Marie Green, Information Officer IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Assistant County Administrator. The Pledge of Allegiance was recited by all G07 January 8, 1991 = 1== present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS County Administrator Elmer Hodge requested an executive session on a legal matter concerning the landfill. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS .L. Resolution of Appreciation to Richard W. Robers for his chairmanship of the Board of Supervisors. R-1891-1 Former Chairman Richard Robers was present and received a plaque, a framed resolution and a "smart" car, recognizing his efforts on behalf of the "smart" highway project. Supervisor Johnson moved to adopt the prepared resolution. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None RESOLUTION 1891-1 OF APPRECIATION TO RICHARD W. ROBERS FOR HIS CHAIRMANSHIP OF THE ROANOKE COUNTY BOARD OF SUPERVISORS FOR THE YEAR 1990 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: WHEREAS, Richard W. Robers has served with distinction as Vice Chairman of the Roanoke County Board of Supervisors in 1988 and 1989 and as Chairman in 1990; and - January 8, 1991 , 008 - WHEREAS, Mr. Robers' leadership provided the initiative in establishing the Economic Bridges program and the Smart Highway program which will bring needed economic growth to our area; and WHEREAS, Mr. Robers has devoted countless hours to serving the residents of Roanoke County during his tenure as Vice Chairman and Chairman and as a member of the Roanoke Regional Airport Commission. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of all citizens of Roanoke County, does hereby extend its gratitude and appreciation to Richard W. Robers for his many significant contributions to the County as Vice Chairman and Chairman of the Board of Supervisors, and FURTHER, the Board expresses its hope that Mr. Robers will continue his dedication, involvement, and concern for the citizens of Roanoke County. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None L. Presentation of Certificates of Appreciation from the u. s. Air Force Recruitinq Squadron. Lt. Colonel Carl M. Rydall and SSgt. Shawn Bullman, 3534 U. S. Air Force Recruiting Squadron, presented Certificates of Appreciation to the five board members. The certificates Goy January 8, 1991 = ~ expressed appreciation for the resolution adopted by the Board earlier in the year supporting the military serving in the Persian Gulf. IN RE: NEW BUSINESS .L. Presentation on Metro Basketball Tournament John Clark, Regional Executive Officer with Dominion Bank, presented the plans for the Metro Basketball Tournament to be held on March 7 - 9, 1991 at the Roanoke Civic Center. He requested financial support from Roanoke County. Supervisor Johnson moved that County Administrator Elmer Hodge bring back a recommendation on potential support for the project. The motion carried by a unanimous voice vote. h Appointments of Board of Supervisors memberships on Committees. Commissions and Boards. Supervisor Nickens moved to ratify the list of appointments after removing the Roanoke Valley Cooperation Committee because it is inactive at this time, and appointing Supervisor McGraw as liaison to the Virginia Association of Counties. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS 1991 LEE B. EDDY = January 8, 1991 010 Fifth Planning District Commission (3-year term expires 6/30/93) Resource Authority (4-year term expires 12/31/93) Recycling Advisory Committee BOB L. JOHNSON Audit Committee Regional Airport Commission (4-year term expires 2/10/94) Resource Authority (4-year term expires 12/31/93) STEVEN A. MCGRAW state Emergency Services Committee (As Chairman) Regional Partnership (As Chairman) Cablevision Negotiating Subcommittee Cablevision Committee Resource Authority (initial term expires 12/31/91) Liaison to Virginia Association of Counties / DR. HARRY C. NICKENS Resource Authority (4-year term expires 12/31/93) Social Services Board (4-year term expires 12/31/93) Cablevision Committee Transportation and Safety Commission (4-year term expires 4/1/91) Court Community Corrections Policy Board (3-year term expires 12/31/91) RICHARD W. ROBERS Audit Committee Regional Airport Commission (4-year term expires 2/10/91) Western Virginia Development Corporation Clean Valley Committee (2-year term expires 6/30/91) Resource Authority (initial term expires 12/31/91) ~ Report on Doq ordinance. County Administrator Elmer Hodge reported that the current ordinance allows two dogs in residential districts and an unlimited number in A-1 and R-E Districts with a private kennel license. He recommended that the ordinance not be changed 011 January 8, 1991 - - because of one complaint from a citizen. Supervisor Nickens moved to approve the staff recommendation. Supervisor Eddy offered a substitute motion to increase the number of dogs allowed in a residential district from two to three. The motion was defeated by the following recorded vote: AYES: Supervisor Eddy NAYS: Supervisors Robers, Johnson, Nickens, McGraw Supervisor Nickens again moved to approve the staff recommendation making no changes to the ordinance. Following discussion, he withdrew his motion and the ordinance will remain as it currently is written. Supervisor Eddy asked the County Attorney to bring back a report on an ordinance controlling cats. L. Resolution repealinq resolution 12390-8 and adoption of the Drainaqe standards section of the Desiqn and Construction standards Manual. R-1391-3 Director of Development and Inspection Arnold Covey advised that the Stormwater Management Section of the manual was adopted in January 1990. This addition will include the drainage standards. He advised that developers and engineering companies will receive training on the new standards. Supervisor Eddy moved to adopt the resolution after a minor modification changing the effective date. The motion was carried by the following recorded vote: 012 - January 8, 1991 - AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None RESOLUTION 1891-3 REPEALING RESOLUTION 12390- 8 AND ADOPTING A NEW SECTION OF THE DESIGN AND CONSTRUCTION STANDARDS MANUAL ENTITLED "DRAINAGE STANDARDS" WHEREAS, the Department of Development is in the process of preparing a manual to assist the public, and especially the development community, for clarification of rules, regulations, and policies applicable to land development in Roanoke County; and WHEREAS, a Design and Construction Standards Committee composed of area engineers r surveyors, members of the Roanoke Valley Homebuilders Association, and County staff was assembled to develop the content of the manual and the design standards; and WHEREAS, it was the consensus of the committee to address the areas of water, sewer, street and parking, and drainage in the manual; and WHEREAS, at its meeting on February 14, 1989, the Board of Supervisors of Roanoke County, Virginia, by resolution, adopted a manual of regulations and policies entitled "Design and Construction Standards Manual" to assist the public in the clarification and interpretation of rules, regulations, and policies applicable to land development in Roanoke County, and in particular, the areas of water, sewer, street and parking; and WHEREAS, the water design standards, street and parking 013 January 8, 1991 :--= = design standards and specifications, and subdivision approval for on-site sewage disposal and well systems standards chapters of the manual have been previously completed and adopted; and WHEREAS, at its meeting on January 23, 1990, the Board of Supervisors of Roanoke County, Virginia, adopted Resolution 12390-8, which adopted a new section of the Design and Construction Standards Manual entitled "Stormwater Management Criteria"; and WHEREAS, these standards should be revised and amended. NOW, THEREFORE, be it resolved that the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution 12390-8 adopted on January 23, 1990, is hereby repealed as of the effective date of this Resolution. 2. That there is hereby adopted the revised fourth component of the Design and Construction Standards Manual entitled "Drainage Standards" which is attached hereto and incorporated herein by reference. 3. That this Resolution shall be in full force and effect from and after January 15, February 1, 1991. On motion of Supervisor Eddy to amend the effecti ve date and to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None - January 8, 1991 ,014 - IN RE: FIRST READING OF ORDINANCES .L. Ordinance authorizinq acceptance and acauisition of surplus real estate ad;acent to Fort Lewis Elementarv School and authorizinq conveyance to the Commonwealth of Virqinia. (CONTINUED FROM DECEMBER 18. 1990.) Mr. Mahoney advised that this ordinance authorizes conveyance of real estate owned by the School Board to the Virginia Department of Transportation, the City of Salem Electric Department, Appalachian Power Company and C&P Telephone Company for the construction and improvement of Route 460 West. Supervisor Nickens moved to approve first reading. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None IN RE: APPOINTMENTS .L. Board of Zoninq Appeals Supervisor Nickens nominated Leon McGhee to a five- year term expiring June 30, 1995. L. Buildinq Code Board of Ad;ustments and Appeals Supervisor Nickens nominated wilmore T. Leffell to another four-year term expiring December 12, 1994. IN RE: CONSENT AGENDA Supervisor Nickens moved to approve the Consent Agenda. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None 015 January 8, 1991 = RESOLUTION R-1891-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for January 8, 1991, designated as Item K- Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes - December 4, 1990 2. Confirmation of Committee Appointments to the Planning Commission and Recycling Advisory Committee. 3. Request for acceptance of Glade Hill Circle and Cundiff Drive into the Virginia Department of Transportation Secondary System. 4. Request for acceptance of Arabian Lane and Filly Court into the Virginia Department of Transportation Secondary System. 5. Acceptance of Meadow Valley Circle into the Virginia Department of Transportation Secondary System. 6. Donation of sanitary sewer, water and storm drain easements from Timberline Condominium Associates. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item - January 8, 1991 o 1 6 - pursuant to this resolution. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOLUTION 1891-4.b REQUESTING ACCEPTANCE OF GLADE HILL CIRCLE AND CUNDIFF DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Glade Hill Circle, from its intersection with Carson Road, South to the cul- de-sac, for a distance of 0.06 miles, and Cundiff Drive, from its intersection with Carson Road, South to the cul-de-sac, for a distance of 0.23 miles to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain map known as Glade Hill Estates Section 1 Subdivision which map was recorded in Plat Book 11, Page 33, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on October 4, 1990 and that by reason of the recordation of said map no report from 0'7 January 8, 1991 - a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said roads known as Glade Hill Circle and Cundiff Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public roads to become a part of the state Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Nickens to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None RESOLUTION 1891-4.c REQUESTING ACCEPTANCE OF ARABIAN LANE AND FILLY COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Arabian Lane from Newport Road (Rt 624) to the intersection of Filly Court for a distance of 0.69 miles and Filly Court from Arabian Lane to the cul-de-sac for a distance of 0.16 miles to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. January 8, 1991 018 - 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said roads have heretofore been dedicated by virtue of a certain map\maps known r;/af\ . as Section 1 Equest~ Hllls Subdivision which map was recorded in Plat Book 11, Page 149, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on May 24, 1989 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said roads known as Arabian Lane & Filly Court and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as a public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets or highways by the Virginia Department of Transportation. On motion of Supervisor Nickens to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None RESOLUTION 1891-4.d REQUESTING ACCEPTANCE OF MEADOW VALLEY CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 01 9 January 8, 1991 - 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Meadow Valley Circle, from a point 450 feet South of its intersection with Meadow Creek Drive to the cul-de-sac, for a distance of .07 mile to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain map known as Meadow Creek Section 4 Subdivision which map was recorded in Plat Book 12, Page 118, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on April 26, 1990 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Meadow Valley Circle and which is shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Nickens to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None 020 January 8, 1991 - IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS SUPERVISOR EDDY: (1) Requested an update from the County Attorney on the nuisance ordinance. Mr. Mahoney advised he was working on a stricter ordinance, but the problem was in determining who should handle enforcement the police department or zoning enforcement officer. (2) Asked abut the recorded message system. Assistant County Administrator John Chambliss advised that the system should begin in March or April and will be published in the telephone directory "blue pages". (3) Asked for a report on extending the Allied Signal sewer lines to Dixie Caverns. Mr. Hodge will bring back a report on January 22, 1991. (4) Asked why checks for tax payments, etc. are made out to "Alfred Anderson, Treasurer", instead of "County of Roanoke". Mr. Hodge responded he would request a report from the County Treasurer regarding this issue. (5) Asked for an update on the Vehicle Replacement Policy. Mr. Hodge will bring a report to the Board dur ing the budget process. ( 6) Asked whether a letter went out to the County businesses regarding the smoking ordinance. Public Information Officer Anne Marie Green has prepared a draft and it is currently being reviewed by the County Attorney. (7) Announced that the Recycling Advisory Committee membership is now complete. SUPERVISOR JOHNSON: Asked that information on a County Auditor position and leaf collection be added to the Board Retreat agenda on January 11, 1991. 02 1 January 8, 1991 - >--- SUPERVISOR MCGRAW: (1) Announced that the VACo/VML Cooperation Committee met on January 3 to discussion joint ventures. (2) Advised that the VACo/VML Task Force on annexation will meet on January 17 in Richmond. SUPERVISOR NICKENS: (1) Complimented those responsible for leaf collection and advised he did not receive any complaints this year. (2) Asked for a report from the Commissioner of Revenue regarding efforts in tracking those who do not purchase county decals or pay personal property tax. SUPERVISOR ROBERS: (1) Announced that Bud Konrad, General Electric Company, has been added to the Smart Highway Committee. (2) Advised that the County Attorney and he would meet with the residents in Green Valley to discuss the "Too Tall" building on Route 419. (3) Asked for a report on comparison of costs between Blue Cross-Blue Shield and CCN. Mr. Hodge will include this information at the February 12 budget work session. Supervisor McGraw asked that a survey be sent to all employees before there are any changes to health care. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS h Burton Claxton. President of Crystal Creek Homeowners Association and Civic Leaque. Mr. Claxton asked for support from the Board of Supervisors in opposing road improvements to Crystal Creek Drive. Mr. Hodge responded that he would be bring a report to the Board on January 22, outlining the history and progress on the project. There was board consensus to wait until after the VDOT public 022 January 8, 1991 - hearing before making any decision. 2~ Ed Kohinke. 6913 Bradshaw Road. Salem Mr. Kohinke suggested that the Board of Supervisors recognize in some way the efforts of Don Terp and Citizens Against Merger (CAM) for their successful efforts opposing consolidation. IN RE: REPORTS Supervisor Robers moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance 3. Board Contingency Fund IN RE: EXECUTIVE SESSION At 4: 40 p.m., Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia 2.1-344 (a) (7) to discuss a legal matter concerning landfill and another local government. The motion was carried by the following recorded vote: AYES: NAYS: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. None IN RE: R-1891-5 CERTIFICATION OF EXECUTIVE SESSION At 5:31 p.m., Supervisor Nickens moved to return to Open Session and adopt the Certification Resolution. The motion was carried by the following recorded vote: 023 January 8, 1991 '= AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None RESOLUTION 1891-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only pUblic business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw .024 January 8, 1991 - NAYS: IN RE: IN RE: None RECESS At 5:32 p.m., Chairman McGraw declared a dinner recess. EVENING SESSION IN RE: RECONVENEMENT At 7:01 p.m., Chairman McGraw reconvened the meeting. All members of the Board of Supervisors were present. Also present were the members of the Planning commission, Dr. Bayes Wilson, Superintendent of Schools and Frank Thomas, School Board Chairman. IN RE: WORK SESSION .L. Joint Work Session with the Planninq Commission on the Capital Improvement Plan. Mr. Hodge explained that the Capital Improvement Program is a planning document, and that it does not include the landfill which will be funded by the Resource Authority or other regional projects. He recommended that $500,000 be included in the 1991-92 budget for county and school capital projects if funds are available. He also recommended a $14.7 million bond referendum in November of 1991 to cover the costs of additions and renovations to schools, drainage, a new Hollins Library and a Senior citizens Recreation Center. Director of Management and Budget Reta Busher reported that the document is a five-year plan from 1991-92 to 1995-96. Projects were submitted by County directors, and must have a cost 025 January 8, 1991 ----- '= greater than $50,000 and at least a seven-year life. The directors were asked to rate each project as Urgent, Necessary, or Desirable. Several board members pointed out that maintenance should be part of ongoing expenses and not included in the CIP. Mr. Busher responded that maintenance has been deferred for the past several years and the list reflects the desires of the department heads. There was board consensus that no additional park land be purchased until completion of the current parks and that maintenance and repair should be the first priority before any capital purchases. Dr. Bayes Wilson, School Superintendent, presented the list of school capital improvements. Supervisor Nickens suggested that boundary adjustments be studied before agreeing to funding a new Cave Spring High School. Supervisor Eddy advised he felt that school projects should be funded with Literary Fund loans because they are the least expensive and requested a justification for construction of a new Cave Spring High School. Supervisor McGraw advised that he felt that a senior citizens center should be centrally located in the Roanoke Valley and not necessarily in the southwest geographic area. He also questioned development of Walrond Park because of the high value of the land. Supervisor Eddy asked for an analysis of lease-purchase versus other funding methods. Planning Commission member Don witt advised that the Planning Commission sees stormwater management as one of the January 8, 1991 026 - critical needs. Another joint work session with the Planning Commission has been scheduled to discuss the Capital Improvement Program on February 12, 1991. IN RE: ADJOURNMENT At 9:40 p.m., Supervisor Nickens moved to adjourn to 1:00 p.m., on January 11, 1991 at Hollins College for the purpose of a retreat. The motion carried by a unanimous voice vote. ~a~~ Steven A. McGraw, Chairman -