HomeMy WebLinkAbout4/14/1991 - Special
April 16, 1991
2·1 2
-
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue S. W.
Roanoke, Virginia 24018
April 16, 1991
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County Administration
Center, this being the third Tuesday of the month of April 1991,
and an adjourned meeting from April 9, 1991.
IN RE:
CALL TO ORDER
Chairman McGraw called the meeting to order at 4:07 p.m. The
roll call was taken.
MEMBERS PRESENT:
Chairman Steven A. McGraw, Vice Chairman Harry
C. Nickens, Supervisors Lee B. Eddy, Bob L.
Johnson, Richard W. Robers { arr i ved at 4: 35
p.m.}
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Mary H. Allen, Clerk
to the Board; John R. HUbbard, Assistant County
Administrator, John M. Chambliss, Assistant
County Administrator, Don M. Myers, Assistant
County Administrator, Anne Marie Green,
Information Officer, Reta Busher, Director of
Management and Budget
IN RE:
READING OF ORDINANCES
21 3
April 16, 1991
:
-
:
-
h Second Readinq of Ordinance authorizinq the
acquisition of a 0.10B acre Ðarcel of land from Mamie E. Webster
for the Bushdale Road Rural Addition proiect (CONTINUED FROM APRIL
9, 1991).
0-41691-1
There was no discussion and no one was present to speak.
Supervisor Nickens moved to adopt the ordinance. The
motion was carried by the following recorded vote:
AYES:
Supervisors Eddy, Johnson, Nickens, McGraw.
NAYS:
None
ABSENT:
Supervisor Robers
ORDINANCE 41691-1 AUTHORIZING THE ACQUISITION
OF A 0.10B-ACRE PARCEL OF "LAND FROM MAMIE E.
WEBSTER FOR THE BUSHDALE ROAD RURAL ADDITION
PROJECT
WHEREAS, Bushdale Road is a private road located in the
Vinton Magisterial District of Roanoke County; and,
WHEREAS, Bushdale Road has been placed on the Rural
Addition Priority List for upgrade of the roadway to state
standards for acceptance into the State Secondary System; and,
WHEREAS, on December 19, 1989, the Roanoke County Board
of Supervisors approved the acquisition of right-of-way necessary
for the upgrade of Bushdale Road to Secondary Road Standards and
appropriated the sum of $15,000.00 from the General Fund
Unappropriated Balance to proceed with right-of-way acquisition,
and;
WHEREAS, it is necessary to acquire a certain parcel of
214
April 16, 1991
-
real estate consisting of 0.108 acre, together with all right,
title and interest in and to the existing private Bushdale Road,
from Mamie E. Webster for said improvements; and,
WHEREAS, Roanoke County Staff has negotiated an agreement
to acquire said parcel and right-of-way from Mamie E. Webster; and,
WHEREAS, Section 18.04 of the Roanoke County Charter
directs that the acquisition of real estate be accomplished by
ordinance; the first reading of this ordinance was held on March
26, 1991, and the second reading was held on April 9, 1991, and
April 16, 1991.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, as follows:
1. That the acquisition and acceptance of a certain
parcel of real estate consisting of 0.108 acre, together with all
right, title and interest in and to the existing private Bushdale
Road, from Mamie E. Webster for the sum of $1,473.00 is hereby
authorized and approved; and
2. That the consideration of $1,473.00 shall be paid
from the funds previously appropriated by the Board of Supervisors
from the General Fund Unappropriated Balance for costs of
engineering and acquisitions in connections with the Bushdale Road
Rural Addition Project; and,
3. That the County Administrator is hereby authorized
to execute such documents and take such actions as may be necessary
to accomplish this acquisition, all of which shall be on form
approved by the County Attorney.
21 5
:
April 16, 1991
-
:
=
On motion of Supervisor Nickens to adopt ordinance, and
carried by the following recorded vote:
AYES:
Supervisors Eddy, Johnson, Nickens, McGraw
NAYS:
None
ABSENT:
Supervisor Robers
.L.. First Readinq of Ordinance adoÐtinq the Roanoke
Valley cable television ordinance for Roanoke County, Virqinia.
Assistant County Administrator Joseph Obenshain advised
that the new contract calls for a twelve year franchise term with
the provision for review of the franchise operations after six
years to insure compliance with the agreement on extension of
service, rebuild, capital grant and franchise fee payments. He
reported on the highlights of the new franchise agreement as
follows:
(1) a one percent increase in the franchise fee to 5%
effective July 1, 1991; (2) extension of service along Routes 221
Sand 220 S within four years; (3) a $480,000 grant to fund an
institutional studio and other equipment for use by the school
system and government agencies; (4) free cable to all schools and
governmental buildings; and (5) upgrade with an increased capacity
for 62 channels.
Mr. Obenshain explained that there are no restrictions
on how the franchise fee may be used by local government.
Supervisor Nickens inquired where the grant money for the
institutional studio will be kept. Mr. Obenshain responded that
this has not been determined yet.
l\.pril 1~, 1')')1
216
In regard to questions concerning the extension of
Service, Mr. Johnny Benson of Cox Cable advised that the extensions
will be phased in, with completion of all three phases completed
within twelve months.
There was discussion on the choice of government sites,
particularly in the schools, and Dr. Jerry Hardy with the Roanoke
County schools reported that the School Board is pleased with the
choices.
Supervisor Johnson moved to approve first reading of the
ordinance. The motion was carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS: None
IN RE: BUDGET WORK SESSION
Mr. Hodge presented an updated two-year projected budget
and a summary of the proposed budget adjustments necessary to
balance the budget. He advised that the budget is $337,977 out
of balance. He recommended $98,500 in new revenue from the
amusement tax and cable TV franchise tax and the elimination of
$239,477 in expenditures to balance the budget. The adjustments
include: (1) elimination of the annual report; (2) reduction in
part-time staffing; (3) elimination of baseballs for youth leagues;
(4) fee generated Therapeutics Summer Program; (5) Other fees in
Parks and Recreation; (6) reduction in legal fees - Dixie Caverns;
(7) Valleypointe; (8) Reduction in addition to insurance reserve.
There was a discussion on potential cost saving measures
such as not filling vacant positions, postponing the purchase of
2 1 7
April 16, 1991
some new vehicles, a standardized vehicle replacement program and
re-examination of the fee structure implemented in 1990.
IN RE:
RECESS
At 6:07 p.m., Chairman McGraw declared a dinner recess.
RECONVENEMENT:
At 6:40 p.m., Chairman McGraw reconvened the meeting.
IN RE: BUDGET WORK SESSION
Discussion continued on possible adjustments to the 1991-
92 budget with the Board members offering various suggestions on
cutbacks. Suggestions included saving money for vacant position
to be set aside in a reserve for future salary increases; use of
cutbacks based on the suggestions of individual departments;
elimination of some car phones. County Administrator Elmer Hodge
asked for a priority ranking from the Board members on service
delivery so that he will know where to make any necessary cuts.
Following discussion, there was board consensus to direct
the staff to prepare a vehicle replacement policy. Mr. Hodge
responded that Assistant County Administrator John Chambliss has
already begun work on this. Supervisor Nickens asked for a list
of car phones and their locations.
IN RE: REGULAR SESSION
Supervisor Johnson moved to reallocate budgeted funds
($55,435) for five vehicles that do not include emergency, public
safety or the Sheriff's van to the 1991-92 Board Contingency Fund.
The motion was approved by the following recorded vote:
AYES: Supervisors Robers, JOhnson, Nickens
IN RE:
218
April 16, 1991
NAYS: Supervisors Eddy, McGraw
Supervisor Nickens moved that all non-emergency vacant
positions be frozen with justification for filling any position to
be brought to the Board of Supervisors for approval. The motion
was denied by the following recorded vote:
AYES: Supervisors Robers, Nickens
NAYS: Supervisors Eddy, Johnson, McGraw
Supervisor Nickens moved to authorize the County
Administrator to cut $400,000 from the 1991-92 non-personnel
portion of the General Funds, with funds being set aside in a
reserve account.
Supervisor Eddy offered a substitute motion to authorize
the County Administrator and staff to examine the non-personnel
non-school portion of the General Fund for recommended cuts of
$400,000 to be brought back to the Board of Supervisors on April
23, 1991. The motion was carried by the following recorded vote:
AYES: Supervisors Eddy, Johnson, McGraw.
NAYS: Supervisors Robers, Nickens
Supervisor Johnson advised that the $55,325 saved by not
purchasing vehicles could be reallocated from the Board Contingency
Fund and included in the $400,000 cutbacks.
IN RE: EXECUTIVE SESSION
At 8:34 p.m., Supervisor Nickens moved to go into
Executive Session pursuant to the Code of Virginia 2.1-344 (A) to
discuss legal matters regarding negotiations with the new landfill
'.,
2 1 9 ~i
April 16, 1991
:
-
contract. The motion was carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS: None
IN RE: CERTIFICATION RESOLUTION
R-41691-2
At 8:34 p.m., Supervisor McGraw moved to return to Open
Session and adopt the Certification Resolution.
The motion was
carried by the following recorded vote:
AYES:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS:
None
RESOLUTION R-41691-2 CERTIFYING EXECUTIVE MEETING
WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Bòard of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted. in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia~ hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted
'"
'.....
-
April 16, 1qq1
2 2 0 2;
from open meeting requirements by Virginia law were discussed in
the executive meeting which this certification resolution applies,
and
2. Only such public business matters as were
identified in the motion convening the executive meeting were
heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McGraw, and carried by the
following recorded vote:
AYES:
Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS:
None
IN RE:
ADJOURNMENT
At 8:35 p.m., Supervisor Robers moved to adjourn. The
motion was carried by the following recorded vote:
AYES:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS:
None
¡¿ylA-~~d-4"k ~
Steven A. McGraw, Chairman
-