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HomeMy WebLinkAbout8/13/1991 - Regular August 13, 1991 5 70 ~ Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue S. W. Roanoke, Virginia 24018 August 13, 1991 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesd~y, and the first regularly scheduled meeting of the month of August, 1991. IN RE: CALL TO ORDER Chairman McGraw called the meeting to order at 3:07 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Steven A. McGraw, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Bob L. Johnson (arrived at 3:09 p.m.), Richard W. Robers MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John R. Hubbard, Assistant County Administrator, John M. Chambliss, Assistant County Administrator, Don M. Myers, Assistant County Administrator, Anne Marie Green, Information Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend Roger Smith, Penn Forest Church of God. The Pledge of Allegiance was recited by all 571 August 13, 1991 present. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS ~ Recoqnition of the fOllowinq Roanoke County citizens who were honored bY the National Association of Counties for their volunteer activities ~ Thomas Euqene Waqner Chairman steven McGraw recognized Chief Wagner for his 37 years as a volunteer with the Mt. Pleasant Fire Department. ~ Charles and Thelma Jennings County Treasurer Alfred Anderson recognized Mr. and Mrs. Jennings for their volunteer efforts at Community Hospital of Roanoke Valley. ~ Carolyn Rector County Treasurer Alfred Anderson recognized Carolyn Rector for her support of the military troops in the Desert storm war. ~ Resolutions of Appreciation to the fOllowinq Roanoke County employees upon their retirement: ~ Mildred B. Dauqherty R-81391-1.a Ms. Daugherty was present to receive the resolution. Supervisor Eddy moved to adopt the prepared resolution. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. August 13, 1991 5 72 NA~~: --NGno RESOLUTION 81391-1.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MILDRED B. DAUGHERTY FOR TWENTY-THREE YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Mildred B. Daugherty was first employed in November, 1972, as an Account Clerk in the Social Services Department; and WHEREAS, Mildred B. Daugherty has also served as an Eligibility Worker, a Senior Eligibility Worker with the Social Services Department, and served with the Health Department from May 1968 to November 1972; and WHEREAS, Mildred B. Daugherty, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses it deepest appreciation and the appreciation of the citizens of Roanoke County to MILDRED B. DAUGHERTY for twenty-three years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw 573 August 13, 1991 NAYS; None ~ Woodrow W. Obenchain R-81391-1.b Mr. Obenchain was present to receive his resolution. Supervisor Johnson moved to adopt the prepared resolution. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None RESOLUTION 81391-1.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WOODROW W. OBENCHAIN FOR SIXTEEN YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Woodrow W. Obenchain was first employed in August, 1975, as a Corrections Officer in the Sheriff's Department; and WHEREAS, Woodrow W. Obenchain has also served as a Transportation Officer, Deputy Sheriff, Deputy Sheriff-Sergeant, Deputy Sheriff-Lieutenant and Police Officer-Lieutenant; and WHEREAS, Woodrow W. Obenchain, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses it deepest appreciation and the appreciation of the citizens of Roanoke County to WOODROW W. OBENCHAIN for sixteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its August 13, 1991 574 best wi !:: hp-~ for 1'1 " "'I'I'Y , te5tf:ur:- àllQ prod~uti va retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None ~ Marqaret G. Whitescarver R-81391-1.c Ms. Whitescarver was present to receive her resolution. Supervisor Eddy moved to adopt the prepared resolution. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None RESOLUTION 81391-1.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MARGARET G. WHITESCARVER FOR TEN YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Margaret G. Whitescarver was first employed in March, 1981, as a Library Assistant with the Library Department; and WHEREAS, Margaret G. Whitescarver, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses it deepest appreciation and the appreciation of the citizens of Roanoke County to MARGARET G. WHITESCARVER for ten years of capable, loyal and dedicated service to Roanoke County. 575 August 13, 1991 'URTH~R, the Hoard of Supervlsors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None IN RE: NEW BUSINESS ~ Acceptance of a qrant bv the Roanoke County Librarv for VU/TEXT Online Database Service. A-81391-2 Library Director George Garretson reported that the County has received a $4,250 grant from the state Library and Archives which will allow the headquarters library to purchase equipment to connect to the VU/TEXT Database. The database indexes the Roanoke Times and World News, two Richmond papers and other major newspapers in the United States. In response to a question from Supervisor Eddy, Mr. Garretson advised that they will keep records on usage of the database to report to the State. Supervisor Nickens moved to accept the grant. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None ~ Request from School Board for acceptance of S3~,511.~7 Grant ~or substance abuse proqram. August 13, 1991 5 76' A-Ø1391=3O>~^- --- "-. --- Health and Physical Education Supervisor John Liddy advised that this grant will be used to employ a full-time substance abuse counselor for Glenvar High School who will also work with students at Arnold R. Burton Technology Center. Supervisor Johnson moved to accept the grant. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None ~ Acceptance of a Local Government Challenqe Grant from the Virqinia Commission of the Arts A-81391-4 Management and Budget Director Reta Busher explained that the Board approved an appropriation of $2,500 each for the Arts council of the Blue Ridge and the Roanoke Symphony, and applied for a matching Challenge Grant. The County was awarded $2,400 for 1991-92. The funds will be divided equally between the two cultural organizations. Supervisor Nickens pointed out that the purpose of the County funding is to receive a matching grant of $5,000 and the County only received $2,400. He suggested that the Board may wish to adjust the County funding in the future. Supervisor Robers moved to accept the grant. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None 577 August 13, 1991 IN RE: REQUESTS FOR WORK SESSIONS Supervisor Johnson expressed concern about a recent decision of the Board of Zoning Appeals and asked for a work session on August 27, 1991. The Board directed County Administrator Elmer Hodge to bring back a report on August 27 and to set up a work session with the Board of Zoning Appeals for a future meeting date. Supervisor Robers asked for a work session on the establishment of a Roanoke Valley Water and Sewer Authority with a citizens advisory committee working with Roanoke County and Roanoke City. There was no consensus to go forward with such a work session. Supervisor Robers moved to proceed with a letter from Chairman McGraw to Roanoke City Mayor Noel Taylor to find out if there is any interest in appointing citizens to an Advisory Committee to study this issue. The motion was defeated by the following recorded vote: AYES: Supervisors Robers, McGraw. NAYS: Supervisors Eddy, Johnson, Nickens IN RE: FIRST READING OF ORDINANCES ~ Ordinance amendinq the Roanoke County Code. Section 21-73. General Prerequisites to Grant of Division 3. Exemption for Elderlv and Disabled August 13, 1991 ~.~~nft. nf Ch~pter 21. TaxAlioA tg iR~E~.B~ ~~ø total combined income provision for real estate tax exemption for the elderly and handicapped. Supervisor Eddy asked for a general estimate of the loss of revenue. He was concerned about raising the income provision and felt that $30,000 was a comfortable income for most people. Budget Director Reta Busher advised that the loss of revenue is estimated at $75,000 to $100,000. She presented a survey of income provisions in other localities. Supervisor Nickens suggested that the exemption be kept at $4,000 rather than $6,500. Prentiss Webb, President of the League of Older Americans, spoke in support of the proposed increase. Supervisor Johnson moved to approve first reading of the ordinance. Supervisor Eddy offered a substitute motion to approve the first reading changing the income provision from $30,000 to $25,000. The motion was defeated by the following recorded vote: AYES: Supervisors Eddy NAYS: Supervisors Robers, Johnson, Nickens, McGraw Supervisor Johnson's original motion was carried by the following recorded vote: AYES: Supervisors Robers, Johnson, Nickens, McGraw. NAYS: Supervisor Eddy Supervisor Nickens asked staff to bring back a report at second reading outlining the revenue difference between a $6,500 578 579 August 13, 1991 exemp~ion ana a ~4,OOO exemptlon. ~ Ordinance amendinq the Roanoke County Code. Section 21-52 ApPlications for Special Assessment; Fees. of Division 2. Use Value Assessment of Certain Real Estate. of Chapter 21 Taxation. Assessor John Willey reported that the Land Use Revalidation fees had not been increased since 1975. The proposed increases will partially cover the costs of processing and approving application. He advised that while the ordinance is proposing an increase from $10.00 and 10 cents per application to $20.00 and 20 cents per application, the actual increase to cover covers would be $30.00 and 30 cents per application because there are actually 3,000 parcels. However, he would still recommend $20.00 per parcel. Supervisor Eddy felt that the County should recover the costs to administer the program and he supported an increase to $30.00 per parcel. Supervisor Nickens concurred and moved to approve first reading, with the ordinance amended to $30.00 per application and 30 cents per application, and asked Mr. Willey to report back at the second reading whether this increase would cover costs. Supervisor Eddy asked whether the costs were based on a per parcel or per application. Mr. Willey explained that they allowed residents to combine adjacent parcels and considered them as one application in the past based on recommendations by the August 13, 1991 :::f:lrm-l M'~"nn,..y 1'Irhri ~e-d that tÌ1~ CUIoolJlly Cmìu prov idao that a specific application shall be filed for each parcel tract shown on the land book, and a separate application should be filed for each parcel. Supervisors Johnson and McGraw advised that they supported Mr. Willey's interpretation and would prefer to set the cost per application. Supervisor Eddy pointed out that the ordinance should be revised to be consistent. Supervisor Nickens' motion was carried by the following recorded vote: 580 AYES: NAYS: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. None ~ Ordinance amendinq the Roanoke County Code. Section 1-10. Classification of and Penalties for violations: continuinq violations of Chapter 1. General provisions by increasinq misdemeanor punishment. There was no discussion of this ordinance. Supervisor Nickens moved to approve first reading. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None ~ ordinance authorizinq acquisition of a new water. sanitary sewer and drainaqe easement from Huqh H. and Marqaret H. Wells. There was no discussion. Supervisor Robers moved to approve first reading. The motion was carried by the following recorded 58 1 August 13, 1991 vote: AYES: NAYS: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. None ~ Ordinance authorizinq the County Administrator to qrant the riqht to ioint use of County water and sewer easement areas by a pUblic utility company. There was no discussion. Supervisor Nickens moved to approve first reading amended with an effective date of August 27, 1991. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None IN RE: SECOND READING OF ORDINANCES ~ Ordinance amendinq the Roanoke County Code. Article III. Sewer Use Standards of Chapter 16 Code of 1971 (Chapter 18. Code of 1985) Supervisor Johnson moved to continue this item to September 24, 1991. The motion carried by a unanimous voice vote. ~ Ordinance ratifYinq and confirminq the acquisition and acceptance of the necessary easements from the Valleypointe Phase II Sanitary Sewer Proiect. 0-81391-5 There was no discussion. Supervisor Robers moved to adopt August 13, 1991 582 the prepared ordin~nr.p '"Ph,.. mni- j on ~Ta ã c: iU: 1: i '-Itl Ly Lhu f 0 llmdRg recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None ORDINANCE 81391-5 RATIFYING AND CONFIRMING THE ACQUISITION AND ACCEPTANCE OF THE NECESSARY EASEMENTS FOR THE VALLEYPOINTE PHASE II SANITARY SEWER PROJECT WHEREAS, on March 22, 1988, the Board of Supervisors of Roanoke County authorized county staff to proceed with acquisition of the necessary rights-of-way and easements for the Valleypointe Phase II Sanitary Sewer Project, as one aspect of the overall economic development project for Valleypointe Phase II; and, WHEREAS, the necessary easements for said project have now been acquired, accepted by the County Administrator on form approved by the County Attorney, and recorded in the Clerk's Office of the Circuit Court of Roanoke County; and, WHEREAS, the project has been completed, with the total cost for the easement acquisitions from seven property owners being $11,357.00, paid from funds allocated to the Valleypointe Project from the Virginia Resources Bond Fund; and, WHEREAS, section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on July 23, 1991, and the second reading was held on August 13, 1991. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS 583 August 13, 1991 OF ROANOKE COm1Tï, vIRGINIA, as fol~ows: 1. That the acquisition and acceptance of the necessary sanitary sewer easements for the Valleypointe Phase II Sanitary Sewer Project is hereby ratified and confirmed, said easements being across the following properties, referenced by Tax Map Number, for the consideration specified from the following property owners, their successors or assigns: Tax Map No. Property Owner Consideration 26.26-2-17 26.16-2-15&16 26.16-2-3 26.16-2-4 26.16-2-6 26.16-2-13 26.16-2-14 Alice C. Olsen James R. & Thelma F. Crawford Barbara H. Flinchum . Edward F. & Ruth H. Shott Erma C. Crotts Azusa Street Ministries, U.P.C.I. Jesse N. & Mary H. Jones $ 500.00 $ 490.00 $4,768.00 $1,785.00 $ 235.00 $1,000.00 $2,579.00 2. That the payment for said easements, aggregating $11,357.00, from funds allocated to the Valleypointe Project from the Virginia Resources Bond Fund, is hereby ratified and confirmed; and, 3. That the County Administrator is hereby authorized to execute such further documents and take such further actions as may be necessary to accomplish the purposes hereinabove set forth, all of which shall be on form approved by the County Attorney. On motion of Supervisor Robers to adopt ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None August 13, 1991 584 IN RE: PUBLIC HRÄRTN~~ np.~nNn READING OF ORÐINANCE ~ Ordinance authorizinq the assessment of fees taxed as costs in certain cases filed in Courts of the County for construction. renovation or maintenance of courthouse. ;ail or court-related facilities. 0-81391-6 There was no discussion. Supervisor Nickens moved to adopt the prepared ordinance. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None ORDINANCE 81391-6 AUTHORIZING THE ASSESSMENT OF FEES TAXED AS COSTS IN CERTAIN CASES FILED IN COURTS OF THE COUNTY FOR CONSTRUCTION, RENOVATION OR MAINTENANCE OF COURTHOUSE, JAIL OR COURT-RELATED FACILITIES, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the 1990 session of the Virginia General Assembly enacted Chapter 543 (House Bill 74) which amended the Code of Virginia by adding a section numbered 14.1-133.2; and WHEREAS, this enactment authorized the assessment of fees to be taxed as costs in each criminal or traffic case in the district and circuit courts of the county for the construction, renovation or maintenance of the courthouse, jailor court- related facilities, and further provided the expiration of this authority on July 1, 1991; and WHEREAS, the 1991 session of the Virginia General Assembly enacted House Bill 1510 repealing the sunset provision of Chapter 543 of the 1990 Acts of Assembly, and 585 August 13, 1991 HIlERE'A3, LIlt;: [.LU:> L L. t::ctÙillY uf this ordinance was nel.a on July 23, 1991; and the second reading and public hearing was held on August 13, 1991. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority found in Section 14.1- 133.2 of the 1950 Code of Virginia, as amended, (1991 Acts of Assembly, Chapter 543), there is hereby assessed a fee to be taxed as the costs in each criminal and traffic case in the district and circuit courts serving Ròanoke County the sum of TWO DOLLARS ($2.00). The fees assessed by this ordinance shall be expended for the purposes as provided in said statute, specifically, for the construction, renovation and maintenance of the courthouse or jail and court-related facilities and to defray increases in the cost of heating, cooling, electricity, and ordinary maintenance. This assessment shall be in addition to other fees and costs prescribed by law. 2. That this assessment shall be collected by the clerk of the court in which the action is filed, and remitted to the Treasurer of Roanoke County and held by him subject to disburse- ments appropriated by the Board of Supervisors of Roanoke County, Virginia, for the purposes specified herein. 3. That the effective date of this ordinance shall be August 13, 1991. 4. That a certified copy of this ordinance shall be August 13, 1991 586 de 1 brerea to the chief JUdlfë8----or-the d ictri at :md Cì~~rñ11r+-1II!! serving Roanoke County, the Clerks of said courts, and the Treasurer of Roanoke County. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None IN RE: APPOINTMENTS ~ Clean Valley Council Supervisor Nickens nominated Vincent Reynolds to another two-year term which will expire June 30, 1993. ~ Industrial Development Authority Supervisor Robers nominated Charles R. Saul to another four- year term which will expire September 26, 1996. The Clerk was asked to provide information on the Industrial Development Authority membership and district representation. IN RE: CONSENT AGENDA R-81391-7 Supervisor Johnson moved to approve the Consent Agenda. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None RESOLUTION 81391-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA 587 August 13, 1991 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for August 13, 1991, designated as Item K _ Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - June 25, 1991, July 9, 1991 July 23, 1991 2 Confirmation of Committee Appointment to the Community Corrections Resources Board. 3. Donation of a water line and sanitary sewer easement from Dominion Bank, N. A. 4. Request for acceptance of Finney Drive into the Virginia Department of Transportation Secondary System. 5. Request for acceptance of Vista Forest Drive, Winterwood Trail, and Bayberry Court into the Virginia Department of Transportation Secondary System. 6. Acceptance of water and sanitary sewer facilities serving Branderwood, Section 4. 7. Addition of Valleypointe Parkway and Valleypark Drive to the VDOT Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers August 13, 1991 588 NAîS: - None RESOLUTION 81391-7.c REQUESTING ACCEPTANCE OF FINNEY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter carne this day to be heard upon the proceedings herein, and upon the application of Finney Drive, from its intersection with Parker Lane to its intersection with Elizabeth Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain map\maps known as River Ridge Subdivision which map was recorded in Plat Book 1l, Page 2, on August 9, 1988 and also known as Montgomery Village, section 3 which map was recorded in Plat Book 7, Page 76 on May 28, 1971 of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Finney Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of 589 August 13, 1991 Llœ ßLd.Le Secondary ~ystem or Hlgnways ln Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None RESOLUTION 81391-7.d REQUESTING ACCEPTANCE OF VISTA FOREST DRIVE, WINTERWOOD TRAIL, AND BAYBERRY COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter carne this day to be heard upon the proceedings herein, and upon the application of the fOllowing three roads: Vista Forest Drive, from its south intersection with Cedar Edge Road to the cUl-de-sac, for a distance of 0.45 miles, Winterwood Trail, from its south intersection with Vista Drive to the cUl-de-sac, for a distance of 0.21 miles, and Bayberry Court, from its east intersection with Winterwood Trail to the cUl-de-sac, for a distance of 0.10 miles, to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said roads have heretofore August 13, 1991 59 0 U~~[ d~dicnt~d t1y virtlle_of a certain maps .Known as: Viota Fnr~!:: t Subdivision and Forest Edge Subdivision which maps were recorded in Plat Book 10, Page 158 and Plat Book 10, Page 69, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on July 6, 1988 and June 17, 1987 respectively and that by reason of the recordation of said maps no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said roads known as Vista Forest Drive, winterwood Trail, and Bayberry Court and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets or highways by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: ( 1) Asked about a report on the Roanoke River Wayside. Mr. Hodge advised that he did not yet have the information. (2) Asked for an update on the grouting program at Spring Hollow Reservoir. Mr. Hodge responded that the 591 August 13, 1991 g.Luu.L.1.u':J .i.:::> wu.c.k.lng well anå on sche6ul.e. t.j) ASKea 1:or a report on the citizen survey. Mr. Hodge reported that this will be placed on the August 27,1991 agenda. (4) Asked about a report on the use of low flow toilets. Mr. Hodge responded that utility Director Clifford Craig will bring back a report to the Board shortly. (5) Asked about vacuum leaf collection alternatives. Mr. Hodge announced they have not found a solution yet except bagging, but he will continue to investigate and report back. (6) Asked about the privatization work session. Mr. Hodge reported that this will be scheduled for the August 27 meeting. (7) Asked about the roof replacement report from the Schools. Mr. Hodge advised this also will be placed on the August 27 agenda. Supervisor Johnson: asked staff to review the Virginia Department of Transportation list of revenue sharing road projects and interpret the project by road name and magisterial district. Supervisor McGraw: (1) Reported on the National Association of Counties convention in Salt Lake city. (2) Announced he would attend the LGOC meeting. (3) Announced VACo had reached an agreement with VML regarding annexation. Supervisor Robers: Asked staff to study the possibility of converting from quarterly utility billing to monthly utility billing. Mr. Hodge will bring back a report on September 10, 1991. August 13, 1991 592 --~---- ----~ ----- .----- --.--<------......---,,-----. ',.-., ,"-"." _.~ -.--.- -~_..._-,,_...,-- ----~----,--,---,._---- IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Charles Thornton, 1007 Barrens Village Court expressed concern about Roanoke City's surcharge on water sold to County residents and felt it was unfair. He also felt the increase in water and utility tax rates was unfair. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. General Fund Unappropriated Balance 2. Board Contingency Fund IN RE: WORK SESSION 1. Explore Advisory Committee Pam Glover, Chairman of the Explore Advisory Committee introduced members of the committee. She reported that the Committee concerned itself with not only the land use review process but also with issues such as protection and preservation of the natural beauty of the area while reaping the economic benefits of the project. She advised that the committee felt that revenue would come equally from taxes on buildings and equipment, taxes on visitor admissions and taxes on employee households, estimated to be $177,500 to Roanoke County. The tax impact on the region is expected to be even greater. The committee recommended that the zoning on Rutrough Road and Hardy Road should be restricted to residential with lot sizes 593 August 13, 1991 llU :::i1uc1llt:r Lhè:ln two acres, and tha~ t:ne J:JUI:I:er zones Should be _. retained as they were shown in the 1987 Explore Park Master Plan. The further recommended that Roanoke County should enter into a pUblic-private partnership with Explore. Ms. Glover reported that the Advisory Committee recommended that they be established as a standing committee to act as a liaison between the County and Explore. Supervisor Nickens moved to approve the staff recommendation adopting the report and giving special consideration to the recommendations, and further moved that copies of the report be sent to the Roanoke Valley General Assembly representatives. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None Supervisor Johnson asked that the staff properly recognize at a future meeting Bern Ewert, creator of the Explore Project. IN RE: RECESS At 5:10 p.m., Chairman McGraw declared a recess for a meeting of the Roanoke County Resource Authority. IN RE: RECONVENEHENT At 8:46 p.m., Chairman McGraw reconvened the meeting. IN RE: EXECUTIVE SESSION At 8:47 p.m., Supervisor Eddy moved to go into Executive Session pursuant to the Code of Virginia 2.1-344 (a) (7) to consult with legal counsel concerning probable litigation regarding Dixie Caverns Landfill and a specific legal matter with I I I i ..!- August 13, 1991 594 - rE"spect to Allied siqnn-.- ~ matron wan C:1r-rT p-n -bY---'F~ .--.:::: . following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None IN RE: CERTIFICATION OF EXECUTIVE SESSION R-81391-8 At 9:05 p.m. Supervisor Nickens moved to return to Open Session and adopt the Certification Resolution. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None RESOLUTION 81391-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the 59 5 August 13, 1991 eÀII::cuL.i VII:: J.lIII::t::Liuy whh;h Lhls certir ication reSOl.Utlon applles, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None IN RE: ALLIED SIGNAL PROPERTY Supervisor Johnson moved to authorize staff to proceed with plans transferring the land back to Roanoke County under the terms and conditions agreed upon. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw. NAYS: None IN RE: ADJOURNMENT At 9:07 p.m.. Supervisor Nickens moved to adjourn. The motion carried by a unanimous voice vote. ~~a£{!~