HomeMy WebLinkAbout7/9/1991 - Regular
July 9, 1991
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue S. W.
Roanoke, Virginia 24018
July 9, 1991
The Board of Supervisors of Roanoke County, Virginia,
met this day at the Roanoke County Administration Center, this
being the second Tuesday, and the first regularly scheduled meeting
of the month of July, 1991.
IN RE:
CALL TO ORDER
Chairman McGraw called the meeting to order at 3:07 p.m. The
roll call was taken.
MEMBERS PRESENT:
Chairman Steven A. McGraw, Vice Chairman Harry
C. Nickens, Supervisors Lee B. Eddy, Bob L.
Johnson, Richard W. Robers
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Mary H. Allen, Clerk
to the Board; John R. Hubbard, Assistant County
Administrator, John M. Chambliss, Assistant
County Administrator, Don M. Myers, Assistant
County Administrator, Anne Marie Green,
Information Officer
IN RE:
OPENING CEREMONIES
The invocation was given by the Reverend Gordon Grimes, Cave
Spring Baptist Church. The Pledge of Allegiance was recited by all
present.
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July 9, 1991
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
County Administrator Elmer Hodge added under New Business,
Item 9, Resolution supporting participation of Boards of
Supervisors in the Virginia Retirement System, and Item 8, Support
for Senator Gartlan's Bottle Bill.
IN RE:
NEW BUSINESS
.h Request for additional funds from the Alleqhany
Health District.
A-7991-1
County Administrator Elmer Hodge presented the report. Dr.
Molly Hagan, Director of the Alleghany Health District was present
to answer questions. She advised that they will lose the
additional state funding if Roanoke County chooses not to
appropriate the $8,000 funds. She explained that as a result of
budget cuts, the Health Department had reduced dental and
pharmaceutical aid and reduced the staff.
Supervisor Nickens moved to deny the request, explaining he
did not feel that the Board should start changing the 1991-92
budget immediately. The motion was defeated by the following
recorded vote:
AYES: Supervisors Nickens, McGraw.
NAYS: Supervisors Eddy, Robers, Johnson
Supervisor Eddy moved to approve the request with funds
appropriated from the Board Contingency fund.
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Supervisor Nickens advised that other agencies such as Social
Services had to reduce their budget this year and he did not feel
that this request should be approved unless other similar requests
are considered. He offered a substitute motion to defer the matter
to the County Administrator to contact other department such as
Social Services to receive their additional budget requests and
bring back a recommendation in 30 days. The motion was defeated
by the following recorded vote:
AYES: Supervisors Johnson, Nickens
NAYS: Supervisors Eddy, Robers, McGraw
Supervisor Eddy's motion to allocate the funds from the Board
Contingency Fund was carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, McGraw.
NAYS: Supervisor Nickens
h Request for additional funds from the Roanoke Valley
Convention and Visitors Bureau.
A-7991-2
Martha Mackey from the Convention and Visitors Bureau was
present to answer questions.
Supervisor Johnson moved to approve the request of an
additional $3,000, with funds appropriated from the Board
Contingency Fund. The motion was carried by the following recorded
vote:
AYES:
NAYS:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
None
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July 9, 1991
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h Approval of Additional Pro; ects to the Drainaqe
Maintenance Priority List.
A-7991-3
Supervisor Nickens moved to approve the Drainage Maintenance
Priority List with the balance of the Board Contingency Fund
allocated to fund additional projects.
Supervisor Johnson offered a substitute motion to approve the
additional drainage projections for inclusion in the Drainage
Maintenance Priority List.
Supervisor Eddy requested some minor changes to be made in the
designation of magisterial districts. Supervisor Nickens pointed
out that there is no funding for some of the projects.
Supervisor Johnson's substitute motion was carried by the
following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS: None
h Request to apply for a Planninq Grant from the
Virqinia Department of Housinq and Community
Development.
R-7991-4
Economic Development Director Timothy Gubala reported that
Roanoke County is applying for the grant to conduct a preliminary
engineering study and prepare a marketing strategy for an
industrial site currently owned by Hollins College Corporation.
The site is located adjacent to Exit 43. There will be no County
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matching funds and the maximum grant award is $25,000. Mr. Gubala
explained that the majority of the land is located in Botetourt
County, but the access and utilities will come from Roanoke County.
Supervisor Nickens moved to approve the request. The motion
was carried by the following recorded vote:
AYES:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS:
None
RESOLUTION 7991-4 AUTHORIZING THE APPLICATION FOR A
PLANNING GRANT FROM THE VIRGINIA DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT
WHEREAS, the Virginia Department of Housing and Community
Development administers community development block grants for the
Commonwealth of Virginia; and
WHEREAS, the Roanoke County Department of Economic Development
recommends that the County apply for a Virginia Community Develop-
ment Block Grant/Planning Grant to conduct a preliminary engineer-
ing study and prepare a marketing strategy for an industrial site
located in Roanoke County and Botetourt County; and
WHEREAS, Hollins College Corporation (the owner of the
property), Botetourt County, and the Roanoke Valley Regional
Partnership support this grant proposal.
NOW, THEREFORE be it resolved by the Board of Supervisors of
Roanoke County, Virginia, as follows:
l. That the County Administrator is hereby authorized to
submit an application to the Department of Housing and Community
Development
for
a
Virginia
Community
Development
Block
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July 9, 1991
Grant/Planning Grant to conduct a preliminary engineering study and
to prepare a marketing strategy for an industrial site owned by
Hollins College Corporation.
2. That if the Virginia Department of Housing and Community
Development awards this grant to Roanoke County, then this grant
will be submitted to the Board of Supervisors for formal accep-
tance.
3. That no County funds are appropriated for this purpose
at this time.
On motion of Supervisor Nickens to adopt resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
~ Acceptance of $22,039 Grant from the Department of
Criminal Justice Services for Enhancinq Drug
Enforcement and Prosecution
A-7991-5
There was no discussion on this request.
Supervisor Eddy moved to accept the grant. The motion was
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS: None
~ Acceptance of $32,235 Grant from the Department of
Criminal Justice Services for community Crime
Prevention Services
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A-7991-6
Chief John Cease was present to answer questions. Supervisor
Johnson asked whether new money will be necessary as a matching
grant in the future. Chief Cease responded that the Police
Department is using capital vehicle account funds for three years
for the 25% local match. After three years they will decide whether
to apply for the grant again.
Supervisor Nickens moved to accept the grant. The motion was
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS: None
h Authorization to enter into a Contract with the SPCA
to provide Animal Shelter Services.
A-7991-7
Assistant County Administrator John Chambliss advised that the
County's current contract requires a payment to the SPCA of $5.00
per day per animal. The proposed contract provides for a fee of
$1500 per month to impound and care for animals delivered by
Roanoke County Animal Control Officers. In response to a question
from Supervisor Eddy, Mr. Chambliss advised that the contract will
be renegotiated every year because the SPCA is planning a new
facility which may have an impact on future agreements.
Supervisor Eddy moved to authorize execution of the contract.
The motion was carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
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July 9, 1991
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NAYS:
None
~ Request for Support for Senator Gartlan's Beveraqe
container Deposit Bill
A-7991-8
Supervisor Eddy moved to refer this issue to the County
Attorney for review and possible inclusion in Roanoke County's
legislative package. The motion was carried by the following
recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS: None
~ Request for Resolution of Support for participation
in Virqinia Retirement System for Boards of
supervisors
A-7991-9
Supervisor Johnson moved to refer this issue to the county
Attorney for review and possible inclusion in Roanoke County's
legislative package. The motion was carried by the following
recorded vote:
AYES:
NAYS:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
None
IN RE: REQUESTS FOR WORK SESSIONS
A Work Session was set for August 13, 1991 on the
Privatization study.
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July 9, 1991
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IN RE:
FIRST READING OF ORDINANCES
.h ordinance amendinq the Roanoke County Code, Article
III, Sewer Use Standards of Chapter 16 Code of 1971
<Chapter 18, Code of 1985)
There was no discussion of this ordinance and no one was
present to speak.
Supervisor Johnson moved to approve first reading of the
ordinance. The motion was carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS: None
IN RE:
SECOND READING OF ORDINANCES
.h Ordinance amendinq the Roanoke County Code by the
addition of Section 2-5 to establish a schedule of
fines and fees for overdue, damaqed or lost pUblic
library materials.
0-7991-10
There was no discussion and no one was present to speak to
this ordinance.
Supervisor Eddy moved to adopt the ordinance. The motion was
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS: None
ORDINANCE 7991-10 AMENDING THE ROANOKE COUNTY CODE BY THE
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July 9, 1991
ADDITION OF A NEW SECTION 2-5 TO ESTABLISH A SCHEDULE OF
FINES AND FEES FOR OVERDUE, DAMAGED, OR LOST PUBLIC
LIBRARY MATERIALS AND TO PROVIDE FOR AN EFFECTIVE DATE
THEREFOR
WHEREAS, the first reading and public hearing on this proposed
ordinance was held on June 25, 1991; and the second reading was
held on July 9, 1991.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That Article I of Chapter 2, Administration, of the
Roanoke County Code is hereby amended by the addition of a new
section 2-5 as follows:
Sec. 2-5. Library fines and fees.
There is hereby established the following schedule of fines
and fees for overdue, damaged or lost public library items or
materials:
Overdue Fines
Adult book or material per day
$0.10
Children's book or material per day
0.05
Video cassette per day
1. 00
Other materials per day
0.10
Maximum fine per item
5.00
Maximum fine per item for children's book or material
1.00
Fees
Replacement library card
$1. 00
Bindery
(for books damaged but usable if rebound) 6.00
Lost Materials
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.1uly 9, 1991
Service charge
Lost item charge
Each adult book
Each children's book
Each video cassette
$5.00
(Total = service charge + lost item charge)
$20.00
15.00
25.00
Each multi-reel book cassette 45.00
Each single reel book cassette 10.00
Each compact disc 20.00
Denial of Privileqes
A person shall be denied library privileges if $25.00 in
fines, fees or charges have accrued and are unpaid or if 25 or more
items are overdue.
2. That these fines, fees and charges shall be credited to
the library book budget account.
3. That this ordinance shall be in full force and effect on
and after August 1, 1991.
On motion of Supervisor Eddy to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
h Ordinance to authorize the purchase of the Ponderosa
Park Water System.
0-7991-11
There was no discussion and no one spoke on this ordinance.
Supervisor Robers moved to adopt the ordinance authorizing the
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July 9, 1991
purchase of the water system for $35,000. The motion was carried
by the following recorded vote:
AYES:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS:
None
ORDINANCE 7991-11 AUTHORIZING ACQUISITION OF
PONDEROSA PARK WATER SYSTEM
WHEREAS, on November 4, 1986, the voters of Roanoke County
approved at referendum the issuance of general obligation bonds to
finance the costs of improving the County's public water supply;
and,
WHEREAS, $1,000,000 of this referendum was allocated to the
purchase of selected private water systems and wells; and,
WHEREAS, the utility Director has negotiated an agreement to
acquire the Ponderosa Park Water System owned by H & B Water
Company; and,
WHEREAS, Section 18.04 of the Roanoke County Charter directs
that the acquisition of real estate be accomplished by ordinance;
the first reading of this ordinance was held on June 25, 1991, and
the second reading was held on July 9, 1991.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA:
( 1) That the acquis i tion and acceptance of the Ponderosa Park
Water System, located between Merriman Road and Crystal Creek
drive, from H & B Water Company, Inc. for the sum of Thirty-five
Thousand Dollars ($35,000.00) is hereby authorized and approved.
(2) That the sum of Thirty-five Thousand Dollars ($35,000.00)
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July 9, 1991
is hereby appropriated from the 1988 General Obligation Bond
proceeds to fund the purchase of the Ponderosa Park Water System
for the purposes herein described. The full faith and credit of
the County is pledged to the payment of this bond; however, the
County plans to pay this bond from the proceeds of the revenues
from the County water system and utility Enterprise Fund.
(3) That the County Administrator is hereby authorized to
execute such documents and take such actions as may be necessary
to accomplish these transactions, all of which shall be on form
approved by the County Attorney.
On motion of Supervisor Robers to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
IN RE:
APPOINTMENTS
.h Parks and Recreation Advisory Commission
Supervisor Nickens nominated Roger L. Falls to a second three-
year term representing the Vinton Magisterial District. His term
will expire June 30, 1994.
IN RE:
CONSENT AGENDA
Supervisor Johnson moved to approve the Consent Agenda. The
motion was carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS: None
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July 9, 1991
RESOLUTION 7991-12 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for July 9, 1991, designated as Item J - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 4,
inclusive, as follows:
1. Approval of Minutes - June 11, 1991
2 Confirmation of Committee Appointment to the
Transportation Safety Commission.
3. Acceptance of the Sanitary Sewer Facilities serving
Hunting Hills, Section 24.
4. Acceptance of the Sanitary Sewer Facilities serving
Southern Pines, Resubdivision of Lots 1 & 2, Section
8.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt resolution, and
carried by the following recorded vote:
AYES:
Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS:
None
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July 9, 1991
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Eddy:
(1)
Asked for a report on the
automated telephone message service.
Mr. Chambliss will report
back. (2) Asked the Public Information Officer to investigate the
current distribution of Roanoke COunty Today.
(3)
Asked that
several questions regarding Roanoke County Today be included in the
upcoming customer service telephone survey. Mr. Hodge responded
that the survey had already been printed.
(4) Asked about the
directory of county services.
Mr. Hodge responded that the
Customer Service Resource Committee is working on this project.
(5) Asked for a report on the test grouting at Spring Hollow
Reservoir. Assistant County Administrator John Hubbard responded.
Supervisor Nickens: commended the Board of Supervisors
for their action in approving the water rates and utility rate
increases at the July 9 meeting.
Supervisor McGraw:
announced that the VACo/VML Task
Force met in Charlottesville and are at a standstill because VML
wants to allow towns to annex by ordinance.
IN RE:
CITIZENS' COMMENTS AND COMMUNICATIONS
.h Betty A. Broyles, 2040 Elizabeth Drive, Vinton, Va.
spoke on the Capital Improvement Program. She asked that school
roof replacements receive a high priority and that funds be
included for this in the Capital Improvement Program.
IN RE:
REPORTS
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July 9, 1991
Supervisor Johnson moved to receive and
following reports after discussion of Items 3 and 4.
carried by a unanimous voice vote.
file the
The motion
1. General Fund Unappropriated Balance
2. Board Contingency Fund
3. Report on Privatization study
A work session was set for August 13 to further discuss the
privatization study. Chairman McGraw also asked the staff to draft
a letter to Mayor Taylor and the Regional Partnership aSking for
support for privatization of economic development under the
Regional Partnership.
4. Report on proposal to reduce or waive Utility Rates
for cases of Demonstrable Hardship and Inability to
Pay
Supervisor Johnson asked for an ordinance that would include
financial implication of waiving the Utility rates for the elderly
using the same criteria as the ordinance that freezes real estate
taxes for the elderly.
IN RE:
RECESS
Chairman McGraw declared a brief recess from 5:03 p.m. to 5:10
p.m.
IN RE:
WORK SESSION
~ Capital Improvement Proqram
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.JUly 9~ 1991
528
Mr. Hodge asked for priorities of projects listed on the
Capital Improvement Program, and presented a rating method
suggested by Supervisor Eddy. There was Board consensus that the
projects in the following categories should have a high priority:
(1) maintenance and repair; (2) economic development; (3) health
and safety; (4) education.
There was Board consensus not to have a bond referendum in
1991 and to go forward with literary loan applications. School
Superintendent Bayes Wilson was present and reported he would
discuss literary loan projects with the School Board and bring back
a list of recommendations. Dr. Wilson further advised he would
bring back to the Board on August 13 a prioritized list of school
roof repairs and replacements. The County staff was also directed
to bring back a list of prioritized maintenance and repair
projects. Supervisor Eddy advised he did not support including
maintenance projects in the Capital Improyement Program.
IN RE:
APPROVAL OF THE CAPITAL IMPROVEMENT PROGRAM
The Board of Supervisors returned to regular session, and
Supervisor Johnson moved to approve the Capital Improvement Program
with the understanding that the staff will bring back a prioritized
list of county and school maintenance and repair projects to the
August l3, 1991 meeting. The motion was carried by the following
recorded vote:
AYES:
NAYS:
Supervisors Robers, Johnson, McGraw.
Supervisors Eddy, Nickens
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July 9, 1991
IN RE:
EXECUTIVE SESSION
At 6:27 p.m., Supervisor Johnson moved to go into Executive
Session pursuant to the Code of Virginia 2.1-344 (a) (7) for
consultation with legal counsel pertaining to actual litigation and
other legal matters requiring the provision of legal advice by
Council. The motion was carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS: None
IN RE: CERTIFICATION OF EXECUTIVE SESSION
R-7991-13
At 7:45 p.m., Supervisor Johnson moved to return to Open
Session and adopt the certification Resolution.
The motion was
carried by the following recorded vote:
AYES:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS:
None
RESOLUTION 7991-13 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
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.1u]y 9, 1991
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conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt resolution, and
carried by the following recorded vote:
AYES:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS:
None
IN RE:
RECESS
At 7:46 p.m., Chairman McGraw declared a recess for a meeting
of the Roanoke County Resource Authority.
IN RE:
EXECUTIVE SESSION
At 8:16 p.m., the Board returned to Open Session. Supervisor
Nickens moved to go into Executive Session pursuant to the Code of
Virginia 2.1-344 (A) (1) to discuss personnel matters, the
performance evaluation of the County Administrator and County
Attorney. The motion was carried by the following recorded vote:
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July 9, 1991
AYES:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS:
None
IN RE:
CERTIFICATION OF EXECUTIVE SESSION
R-7991-14
At 10:00 p.m., Supervisor McGraw moved to return to Open
Session and adopt the Certification Resolution.
The motion was
carried by the following recorded vote:
AYES:
Supervisors Eddy, Robers, Johnson, Nickens, McGraw.
NAYS:
None
RESOLUTION 7991-14 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
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July 9, 1991
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor McGraw to adopt resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw
NAYS: None
IN RE:
ADJOURNMENT
At 10:00 p.m., Supervisor McGraw moved to adjourn. The motion
carried by unanimous voice vote.
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