HomeMy WebLinkAbout2/9/1988 - Regular
46 9
February 9, 1988
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24018
February 9, 1988
The Roanoke County Board of Supervisors of Roanoke
i'oounty, Virginia, met this day at the Roanoke County
~dministration Center, this being the second Tuesday, and the
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irst regularly scheduled meeting of the month of February,1988.
N RE:
CALL TO ORDER
Chairman Garrett called the meeting to order at 3:00
.m. The roll call was taken.
EMBERS PRESENT:
Chairman Lee Garrett, Vice Chairman Richard
Robers, Supervisors Bob L. Johnson, Steven
A. McGraw, Harry C. Nickens
] EMBERS ABSENT:
None
TAFF PRESENT:
Elmer C. Hodge, County Administrator;
Timothy W. Gubala, Assistant County
Administrator for Community Development;
Paul M. Mahoney, County Attorney, Brenda
J. Holton, Acting Deputy Clerk; Gardner
Smith, Director of General Services;
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February 9, 1988
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Stephen Carpenter, Director of Parks &
Recreation; Phillip T. Henry, Director of
Engineering; John Willey, Real Estate
Assessor; Reta Busher, Director of Bud et;
Diane Hyatt, Director of Finance; Keit
Cook, Director of Human Resources
IN RE:
OPENING CEREMONIES
The invocation was given by Reverend G. Thomas Bro n,
Southview United Methodist Church. The Pledge of Allegiance was
recited by all present.
IN RE:
COUNTY ADMINISTRATOR'S COMMENTS
County Administrator Elmer Hodge announced that th
meals tax bill passed the third reading in the House this
afternoon. It will be forwarded to the Senate for their
consideration. He commended the delegates for an outstandin
job.
IN RE:
REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Hodge added Item E.5, Resolution for State
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February 9, 1988
ndustrial Access Funds for Valleypointe Access Road and
ignalization. On the Consent Agenda, Items ll.b (Hill Drive)
nd ll.b (Airpoint Drive) are to be withdrawn.
N RE:
NEW BUSINESS
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1. Reauest for allocation of funds for restoration of
rthouse ortraits. Mr. Hodge advised that several months
go, a committee was formed for restoration of portraits in the
ourthouse and for documentation of the history of the portraits.
phase has been completed and a second group of
were damaged by a leak in the roof. The committee
that funds be allocated for the restoration of the
fifty portraits because a delay might cause damage
eyond repair. The committee is requesting $8,000 from the Board
ontingency Fund.
Supervisor Nickens inquired as the amount of the Board
ontingency Fund at this time. Diane Hyatt, Director of Finance,
was $39,083 before the $8,000 deduction. Supervisor
recommended that any time funds are allocated from the
oard Contingency Fund, the summary document should show an
nding balance.
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February 9, 1988
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Supervisor Nickens moved to approve staff recommen tion.
The motion was seconded by Supervisor McGraw and carried by he
following recorded vote:
AYES:
Supervisors Johnson, McGraw, Nickens, Robers, Gar tt
NAYS:
None
2. Settlement with the Citv of Roanoke for bulk
water Durchases for fiscal vear ended June 30. 1987.
(PostDoned from Januarv 26. 1988 Meetinq)
Mr. Hodge stat
that he had attempted to meet with Bob Herbert, Roanoke Cit
Manager, about this matter but because of the General Assem y
process and some of the other issues both are working on, d
been unsuccessful. There is a meeting scheduled for Thursda of
this week at the VML Conference. Mr. Hodge does not have a
recommendation at this time.
Chairman Garrett reported that he wrote a letter
Mayor Taylor, City of Roanoke, requesting a meeting to disc s
this issue; however, there is an obligation to pay this deb . He
suggested to proceed with payment and he will meet with May
Taylor to discuss this on-going problem.
Supervisor Nickens moved to pay the bill. The mo 'on
was seconded by Steven A. McGraw and carried by the followi
recorded vote:
AYES:
Supervisors Johnson, McGraw, Nickens, Robers, Gar
tt
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February 9, 1988
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AYS:
None
3. Reauest for Resolution of SUDDort for the
f the existin educational fundin formulas.
upervisor Johnson asked that this resolution be submitted
ecause of the public debates regarding proposed changes in
unding methodologies for public education and disbursements of
unds. At the meeting in Wytheville, over 400 people were in
ttendance. Mr. Hodge and Supervisor Johnson met with the
ecretary of Education twice, and discussed the problem with
egislators. Supervisor Johnson felt that the changes in this
ormula would have a devasting effect on this part of the state.
oanoke County is scheduled to receive $133,000 next year under
he proposed changes. The real change in the formula is that
hrough a complex set of methods, JLARC, has decided it will take
9.8 positions for each 1,000 pupils to adequately carry out the
tandards of quality. Roanoke County has always tried to go
bove and beyond achieving minimal standards, and are funding
resently 69.5 classroom teachers per 1,000 students. Roanoke
ounty is losing money because enrollment has declined slightly.
48 million dollars has been earmarked for the eight northern
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irginia localities to compete on a higher level with salaries.
Supervisor Johnson proposed that a copy of this
esolution be sent to the Governor and each member of the
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February 9, 1988
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General Assembly. Supervisor Nickens inquired if we could
transmit this resolution on a timely basis and was informed
County Attorney, Paul Mahoney, will be in Richmond and will
certified copies to be delivered.
Supervisor Robers suggested that since this is a
critical issue, we should also begin immediately a study
committee composed of people from the county and school boa
look at those things that can possibly be combined in order
save money. Chairman Garrett asked Supervisor Robers to co
with some rationale for doing this and report back as to wh
assistance he might need to accomplish this.
Supervisor Johnson stated that we still do not ha
data base JLARC used in computing their methodology, even
though this information has been requested from the JLARC
Commission. Supervisor Nickens moved that this information
requested under the Freedom of Information Act but withdrew
vote on the motion on the floor.
Supervisor Johnson moved to support this resoluti
The motion was seconded by Supervisor McGraw and carried by
following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Gar
NAYS: None
Supervisor Nickens moved that an official request
sent to the appropriate JLARC study committee asking for th
hat
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to
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February 9, 1988
475
nformation to be disclosed within the Freedom of Information Act
ime frame. Seconded by Supervisor McGraw and carried by a
nanimous voice vote.
RESOLUTION 2988-3 OF SUPPORT FOR THE
CONTINUATION OF THE EXISTING EDUCATIONAL
FUNDING FORMULAS IN THE COMMONWEALTH OF
VIRGINIA
BE IT RESOLVED by the Board of Supervisors of Roanoke
ounty, Virginia, as follows:
WHEREAS, Roanoke County has established funding of its
chool system as one of its highest priorities; and
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WHEREAS, because of the County's commitment to
uality education, the Roanoke County School System has
mplemented many excellent programs for its students and has been
he recipient of many awards and recognition of such high
tandards of quality; and
WHEREAS, recommended funding formulas and state school
andates may result in a severe negative impact on Roanoke
ounty's ability to continue an outstanding educational system
or its citizens, and
WHEREAS, this negative impact could affect all aspects
f life in Roanoke County including possible loss of jobs, a
igher tax rate, and most important, a lessening of our ability
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o offer quality education.
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February 9, 1988
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THEREFORE, BE IT RESOLVED that the Board of Superv sors
of Roanoke County, Virginia does hereby request that the Gen ral
Assembly recognize the devastating effect the proposed schoo
funding formulas would have on Roanoke County and the entire
Roanoke Valley.
FURTHER, the Board of Supervisors of Roanoke Count ,
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Virginia does hereby request that the Governor of the
Commonwealth of Virginia and the General Assembly continue t e
existing educational funding formulas at fifty-one percent t
ensure that Roanoke County and the Roanoke Valley will conti ue
to be able to provide a quality education for its students.
On motion of Supervisor Johnson, seconded by Super isor
McGraw, and upon the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
4. Allocation of $3.500 of Roanoke Count v 1985 Ro d
Bond Funds to Ft. Lewis Circle Road Proiect. Mr. Hodge statl d
that Ft. Lewis Circle Road was included in the list of roads to
be repaired and finished when the 1985 bonds were issued. ThE
appropriation of $3,500 for this project from the Road Bond unds
is requested so that this project can be completed.
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February 9, 1988
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Supervisor McGraw moved the allocation of $3,500 for
his project. The motion was seconded by Supervisor Garrett and
arried by the following recorded vote:
YES:
Supervisors Johnson, McGraw, Nickens, Robers, Garrett
AYS:
None
5. Request for Resolution for State Industrial
ccess Funds for Valle ointe Access Road and Si nalization.
r. Hodge stated that E.5 was added today because Brent Sheffler,
conomic Development Specialist, had to request changes by the
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ocal engineering firm after consulting with the Virginia
epartment of Highways in Richmond.
Mr. Sheffler further explained that this request was
eing made because the Virginia Department of Highways and
ransportation requested a more specific document stating that
he total funding sources for this industrial access project will
e bonded by Roanoke County. In order to get on the February
eeting, this item is necessary to be passed now. Al Lingerfelt
as encouraged this expeditious action because he would like to
nitiate the development of Phase II. This road is not only
erving Phase I as it is described but it also serving Phase II.
his bonding is the total funding requirement for the critical
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loop portion of the Phase I project. If a qualifying
lements of this access road, but it does not include the
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February 9, 1988
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industry is not located there, it will require the county's otal
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commitment of the remaining $1 million that we have as a
commitment to the developer. From the $2 million, the $1.2
million is for the water and sewer infrastructure and $255,0 0
for the Ida Mae Holland transaction. The funds Roanoke Coun y
could be required to submit will complete that $2 million
commitment.
Supervisor Nickens remarked that if we add these
figures, it comes to around $2.5 million. Mr. Hodge said th t
the total amount for this project will not exceed $2 million
that industrial access funds will take care of the amount ov r $2
million. There are also a number of other sources for those
funds which have been explored but are not finalized. Mr. H<dge
suggested that the board make the total commitment not to ex eed
$2.5 million out of pocket with industrial access funds beyo d
that. Costs for the improvements on the city's side of the oad
should be borne by the city.
Supervisor Nickens wanted to be sure that we are net
exceeding the $2 million because that is all we are responsiJ le
for. Mr. Sheffler said that if we do not locate qualifying
industry on the site, we would be required to release the bOld
totaling $970,000 plus $255,000 expended already. For
clarification purposes, within this agreement, there is a
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February 9, 1988
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eveloper funding arangement within the bond. That fund will
alance out the total of Roanoke County's commitment.
Supervisor Johnson asked if we could put a construction
oad in and start some type of development this spring so we
ould get a good lead on qualifying industry? Mr. Hodge advised
hat the access road that was there for a number of years,
rovides for 50 ft. wide access. The Highway Department has
greed for this to be used as a construction road.
Supervisor Johnson suggested that someone research for
shell-building program and inform Mr. Lingerfelt.
This might
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ot attract a qualifying industry but it is another opportunity.
Supervisor Johnson moved staff recommendation. The
otion was seconded by Supervisor Nickens and carried by the
ollowing recorded vote:
YES: Supervisors Johnson, Nickens, Robers, Garrett
AYS: None
STAIN: McGraw
RESOLUTION 2988-4 REQUESTING INDUSTRIAL
ACCESS FUNDS FROM THE VIRGINIA DEPARTMENT
OF TRANSPORTATION TO PROVIDE ACCESS TO A
NEW PROJECT TO BE LOCATED IN ROANOKE
COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
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ounty, Virginia, as follows:
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February 9, 1988
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1. That having duly considered the request and
assurances of Lingerfelt Development, Inc. concerning the
proposed development of Valleypointe, Phase I, the Board res Dect-
fully urges and recommends to the Virginia Department of Tra spor-
tation that consideration be given, that immediate study be ade,
and that a project be approved and initiated pursuant to the
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provisions of Section 33.1-221 of the 1950 Code of Virginia, as
amended, to provide approximately 3,400 feet of needed indus rial
access road improvements from State Route 117 (Peters Creek oad)
to Valleypointe, Phase I, to serve this 52 acre site situate in
Roanoke County; and
2. That Roanoke County guarantees any expense of
acquisition of all necessary right-of-way and the vesting th« reof
in the public agency, and does further guarantee any adjustmlnt
of utility expenses necessary for the project, and does here] y
assure the Virginia Department of Transportation that such Dlpart-
ment shall incur no expense for such items nor for any preli i-
nary engineering or plan development should the industry fai to
locate at the proposed site; and
3. That Roanoke County requests remaining industr al
access funds of $171,500 and matching State funds from the
Virginia Department of Transportation of $150,000. The Coun1y
shall provide a local matching contribution of $150,000 to
provide for the maximum allocation of industrial access fundI and
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February 9, 1988
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hall request the developer to arrange for funding for access
mprovements (estimated to cost $270,000) within the City's
orporate limits. In addition, the County will provide an
dditional contribution of $152,500. In any event, the County
hall bond the State's entire cost for the major elements of the
ndustrial access road. Such costs to include A. Intersection
mprovement at Peter's Creek Road; B. Kenworth Drive realignment
nd C., the proposed access road from Peter's Creek Road to the
xtended loop road into Phase I of Valleypointe, for a total of
970,000 to guarantee compliance; and,
4. That the developer, The Lingerfelt Development
orporation, will finance and build the extended loop road
ncluding any additional/internal development to Phase I; and,
5. That Roanoke County has requested that the
eveloper specify the types of land uses on each tract as
equired by the Virginia Department of Transporation; and,
6. That the Clerk of this Board forthwith transmit
ertified copies of this resolution together with any necessary
ppropriate supporting data to the Virginia Department of
ransportation.
N RE:
REQUEST FOR WORK SESSION
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February 9, 1988
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1. Work Session on Drainaae for 2-23-88 Meetina.
Mr. Hodge stated that at the February 23rd meeting, the Corp of
Engineers will address the board on the tributaries which ca sed
great damage in the 1985 flood.
The county staff is requesting a separate work ses ion
for drainage projects which have been identified by citizens
calling the county, and at the community meetings. The
Engineering Department has prioritized these requests.
Supervisor Nickens questioned the staff recommendation of
contacting property owners for input at this work session.
he
board agreed that this should be a board work session only.
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IN RE:
REQUEST FOR PUBLIC HEARINGS
1. Reauest for public hearinas for citizen input
concernin lication for Communit
Block Grant fundina for TWEEDS, INC. for 2-23-88 meeting.
Brent Sheffler, Economic Development Specialist, stated that a
public hearing must be held to meet state mandates for apply ng
for Central Development Block Grant funds for TWEEDS, INC. his
is a joint effort with Roanoke County and Botetourt County
Government. There is a March 4th deadline.
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February 9, 1988
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Supervisor Nickens moved staff recommendation. The
motion was seconded by Supervisor Robers and carried by a
unanimous voice vote.
IN RE:
FIRST READING OF ORDINANCES
1. Ordinance amendinq Section 21-73 of the Roanoke
County Code,"Exemption for Elderly and Disabled Persons," and
re-enactin same, to increase the total combined income and tota
combined net worth provisions. County Attorney Paul Mahoney
advised that several weeks ago, his office prepared a draft
ordinance to amend the existing County code provisions to
increase the total combined income and the net worth provisions
of the county elderly and handicapped relief program. Wayne
Compton, Commissioner of Revenue, was present to answer question .
No citizens were present to speak.
Mr. Compton presented a report on the tax relief
program, and summarized the figures. Approved for renewals for
1987 were 1,148. New applications received were 118 for total 0
1,266 approved persons participating in the program. The average
amount saved per family per person is $180 per year. The amount
of taxes relieved was $246,876.35. The amount of taxes
returned I
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due to disqualifications was $7,697.
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February 9, 1988
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Chairman GarrBtt said that the question has been raised
as to whether it is necessary each year to re-sign for this
program. Mr. Mahoney acknowledged that state law provides that
every year a citizen who wanted to participate in the program
would have to validate their eligibility with the Commissioner of
Revenue.
Supervisor Johnson moved first reading of ordinance.
The motion was seconded by Chairman Garrett and carried by the
following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
IN RE:
SECOND READING OF ORDINANCES
1. Ordinance authorizinq the lease of approximately
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five (5) acres in the Hollins/Old Mountain Road area by the i
County of Roanoke from Inqersoll Rand for recreational i
purposes. County Attorney Mahoney said that this is the second I
reading of this draft ordinance; the first reading was January I
26, 1988. This ordinance would authorize the county to enter II
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as a related issue that when agreement was reached wi th ci tizens II
in the area on keeping the five acres plus for recreation, there I!¡I
was no question raised as to the culdesac on Meadewood taking
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part of the property in question. Tim Gubala, Director of
Economic Development, said all citizens had been notified in
writing. No citizen was present to speak.
Supervisor Johnson moved second reading. The motion
was seconded by Dr. Nickens and carried by the following recorded
vote:
AYES:
NAYS:
Supervisors Johnson, McGraw, Nickens, Robers, Garrett
None
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February 9, 1988
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ORDINANCE 2988-6 AUTHORIZING THE LEASE
OF APPROXIMATELY FIVE (5) ACRES IN THE
HOLLINS/OLD MOUNTAIN ROAD AREA BY THE
COUNTY OF ROANOKE FROM INGERSOLL RAND
FOR RECREATIONAL PURPOSES
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BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to prov1s10ns of Section 18.04 of th
Charter of Roanoke County, a first reading concerning the lease I
of the hereinafter-described real estate was held on January 26, '
1988. A second reading on this matter was held on February 9,
1988. This real estate is located in the Hollins/Old Mountain
Road area of Roanoke County; and
2. That the lease by Roanoke County from Ingersoll
Rand of approximately five (5) acres located in the Hollins/Old
Mountain Road area of Roanoke County for recreational purposes i
hereby authorized and approved; and
3. That the annual lease amount or rental shall be
$1.00; and that the term of this lease shall be for 25 years; an
4. That the County Administrator is authorized to
execute such documents and take such actions on behalf of Roanok
County as are necessary to accomplish this transaction, all of
which shall be upon form approved by the County Attorney.
IN RE:
APPOINTMENTS
Supervisor Nickens nominated for reappointment Mrs. Ma
Johnson, representing citizens at large, and Charlotte
Lichtenstein, representing neighborhood organizations, to the
Transportation and Safety Commission.
Chairman Garrett nominated Eugene M. Martin, to the
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Grievance Panel for the windsor Hills District.
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
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February 9, 1988
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Supervisor Robers stated that he had been in contac
with Dr. J. Wade Gilley, at George
Mason Institute, regardin
economic development. Dr. Gilley has done a lot of study on
economic development in southwest Virginia. His study shows hat
there is an overflow of business and industry in the northern
industry area which might be encouraged to move its overflow 0
southwest Virginia. Mr. Robers has obtained some of Dr. Gill y's
work and will pass it on to members of the staff for study. r.
Gilley will be in the Roanoke area sometime in the next four < r
five weeks and it is recommended that the appropriate people rom
staff and board meet with Dr. Gilley to talk about his ideas or
economic development. Chairman Garrett asked the clerk to po 1
the staff and board and coordinate dates for this meeting.
Supervisor Nickens announced that a CORTRAN meeting was
held on February 8, 1988. Diane Hyatt will have a status rep< rts
at either 2/23 or 3/8 board meeting.
Supervisor McGraw requested that the chairman be
authorized to send a letter to each of the mayors of the
adjoining jurisdictions as well as to the chairman of the Cou ty
of Botetourt requesting the appointment of two elected officii Is
from each jurisdiction for a Roanoke Valley Cooperation
Committee, and that Roanoke County be the host location for tle
first meeting sometime in mid to late April. The committee wculd
begin to look at ways to eliminate duplication of services anc
ways to more efficiently deliver services. The group would mEet
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February 9, 1988
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egin to look at ways to eliminate duplication of services and
ays to more efficiently deliver services. The group would meet
n open and executive session if they so desire. Supervisor
cGraw requested that Supervisor Robers and he be allowed to
erve in this capacity for Roanoke County.
Chairman Garrett moved Supervisor McGraw's suggestion.
he motion was seconded by Dr. Nickens and carried by unanimous
oice vote.
Chairman Garrett stated that there is a possibility
hat the Regional Landfill Board may suggest one or more county
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ocations for future landfill. The policy of this board should
e that the landfill users should assume the social costs that
ould be associated with a regional landfill. These costs should
ot fall on individual Roanoke County citizens and the County
dministrator and his staff should start right now to identify
ny potential impacts that a new landfill location might have and
ropose actions to be taken to mitigate any of those negative
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with a conclusion on this. Mr. Hodge will
Chairman Garrett stated that his intention was not to
re-empt the landfill board but to share with that board the
that this board has and to express any suggestions,
ith the hope that effective public policies might reduce or
liminate citizen objections to the site of a new landfill should
t be in the county. Chairman Garrett requested that the County
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February 9, 1988
meet with the appropriate people and have a report within t 0
weeks.
IN RE:
CONSENT AGENDA
with the exception of Item ll.b and ll.f. The motion was
Supervisor Nickens moved to approve the Consent A enda
seconded by Supervisor Robers and carried by the following
recorded vote:
AYES:
Supervisors Johnson, McGraw, Nickens, Robers, Gar ett
NAYES:
None
RESOLUTION NO. 2988-7 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM L -
CONSENT AGENDA
County, Virginia, as follows:
BE IT RESOLVED by the Board of Supervisors of Roa oke
1. That that certain section of the agenda of th
Board of Supervisors for February 9, 1988, designated as It
Consent Agenda be, and hereby is, approved and concurred in
each item separately set forth in said section designated I
through 11, inclusive, as follows:
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February 9, 1988
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1. Minutes of Meetings - December 1, 1987; December
15, 1987; January 4, 1988; January 19, 1988; and
January 22, 1988.
2. Confirmation of Committee Appointments to the
Library Board and Social Services Board.
3. Notification from the Virginia Department of
Transportation that the following roads have been
accepted into the Secondary System:
a. 0.03 miles of Burnham Road (Route 1596)
b. 0.13 miles of Fernway Drive (Route 1791)
4. Notification from the Virginia Department of
Transportation that the following roads have been
accepted into the Secondary System:
a. 0.15 miles of Whispering Wind Drive (Route
1162)
b. 0.07 miles of Millwheel Drive (Route 1167)
c. 0.18 miles of Millbridge Road (Route 1168)
5. Notification from the Virginia Department of
Transportation that the following roads have been
accepted into the Secondary System:
a. 0.26 miles of Huntridge Road (Route 1220 and
1223)
b. 0.20 miles of Setter Road (Route 1221)
c. 0.12 miles of Springer Road (Route 1223)
d. 0.07 miles of Britaney Road (Route 1224)
6. Notification from the Virginia Department of
Transportation that 0.13 miles of willow Spring
Road (Route 1716) has been accepted into the
Secondary System.
7. Notification from the Virginia Department of
Transportation that the following roads have been
accepted into the Secondary System:
a. 0.07 miles of Sean Lane (Route 1918)
b. 0.28 miles of Olde Tavern Road (Route 1919)
8. Approval of Resolution of Support for Roanoke City
Council's plan to donate Veterans Park as site for
state veterans' nursing home.
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February 9, 1988
9. Request for acceptance of water and sewer
facilities serving Hunting Hills, Section 22.
10. Request for acceptance of Orchard Hill Drive
Orchard Circle into VDOT Secondary System.
11. Request for acceptance of the following roads
the VDOT Secondary System using the 1985 Road
a. Memory Lane
b~--H±zz-Br±ve
c. Lakemont Drive
d. Shadow Lane
e. Indian Hill Road
£~--A±rþð±ft~-Br±ve-aftd-A±rþð±ft~-Rðad
2. That the Clerk to the Board is hereby authori d
and directed where required by law to set forth upon any of
items the separate vote tabulation for any such item pursua
this resolution.
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On motion of Supervisor Nickens to approve with I ms
the following recorded vote:
11 b. and Ilf. deleted" seconded by Supervisor Robers, and pon
AYES:
Supervisors Johnson, McGraw, Nickens, Robers, Gar tt
NAYS:
None
RESOLUTION 2988-7.q OF SUPPORT FOR
ROANOKE CITY'S PLAN TO DONATE PART OF
VETERANS PARK AS SITE FOR STATE VETERANS'
NURSING HOME
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BE IT RESOLVED by the Board of Supervisors of Roa ke
County, Virginia, as follows: II
49 1
February 9, 1988
WHEREAS, the federal government donated a 16.8 acre
urplus tract of land to Roanoke City in 1980 with a deed
estriction that it be used for recreation purposes only; and
WHEREAS, this land, known as Veterans Park, is located
ext to the Veterans Administration Medical Center near the Salem
nd Roanoke boundary and would be an ideal site for a veterans'
home; and
WHEREAS, Roanoke City Council is willing to give part
f Veterans Park as a site for the state veterans' nursing home,
nd has requested Congress to remove the deed restriction
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imiting the property for recreation; and
THEREFORE, BE IT RESOLVED, that the Board of
upervisors of Roanoke County, Virginia, recognizes that a state
eterans' nursing home would be of great benefit to all the
itizens of Roanoke Valley as well as the State of Virginia, and
oes hereby support the City of Roanoke in their request to urge
he Congress of the United States to adopt the necessary
egislation to remove the deed restriction in order that the
veterans' nursing home can become a reality.
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None
On motion of Supervisor Nickens,seconded by Supervisor
and upon the following recorded vote:
Supervisors Johnson, McGraw, Nickens, Robers, Garrett
YS:
RESOLUTION 2988-7.i REQUESTING ACCEPTANCE OF
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February 9, 1988
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ORCHARD HILL DRIVE AND ORCHARD CIRCLE INTO THE VI INIA
DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTE
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon t
2. That it appears to the Board that drainage easeme s
of
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proceedings herein, and upon the application of Orchard Hil
Drive from the intersection with Crumpacker Drive (Rt. 781) 0
the cul-de-sac at Lot 15, Block 1, Section 5, and Orchard C' cle,
from the intersection with Orchard Hill Drive to the cuI-de ac
at Lot 18, Block 1, Section 5, to be accepted and made a pa of
the Secondary System of State Highways under Section 33.1-2
the Virginia State Code.
and a fifty (50) foot right-of-way for said roads have been
dedicated by virtue of certain maps known as The Orchards,
Section 4 Subdivision which map was recorded in Plat Book 9, Page
342, of the records of the Clerk's Office of the Circuit Co
reason of the recordation of said maps no report from a Boa
Roanoke County, Virginia, on October 11, 1985 and The Orcha
Section 5 Subdivision which map was recorded in Plat Book 1 ,
Page 28, of the records of the Clerk's Office of the Circui
Court of Roanoke County, Virginia, on May 22, 1986, and tha
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493
February 9, 1988
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f Viewers, nor consent or donation of right-of-way from the
butting property owners is necessary. The Board hereby
uarantees said right-of-way for drainage.
3. That said roads known as Orchard Hill Drive and Orchard
ircle which are shown on a certain sketch accompanying this
esolution, be, and the same are hereby established as public
oads to become a part of the State Secondary System of Highways
n Roanoke County, only from and after notification of official
cceptance of said street or highway by the Virginia Department
f Transportation.
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On motion of Supervisor Nickens, seconded by Supervisor
obers, and upon the following recorded vote:
YES: Supevisors Johnson, McGraw, Nickens, Robers, Garrett
AYS: None
RESOLUTION 2988-7.i REQUESTING ACCEPTANCE OF
MEMORY LANE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
ounty, Virginia, as follows:
1. That Resolution 6987-12.j requesting acceptance of
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emory Lane into the VDOT Secondary Road System is hereby
escinded.
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February 9, 1988
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2. That this matter came this day to be heard upon t
proceedings therein and upon the application for Memory Lan
a section of road extending from Deer Branch Road (Route 84
0.24 miles north of Knoll Road (Route 841) and extending in
northerly direction 0.04 miles to Memory Lane (Route 843),
pursuant to Section 33.1-72.1, Paragraph C-1 and funded pur
to Section 33.1-75.1, Paragraph A of the Code of Virginia 0
1950, as amended.
3. That this Board does guarantee the Commonwealth 0
Virginia an unrestricted right-of-way of 50 feet with neces
easements for drainage as recorded in Plat Book 5, Page 10,
October 23, 1961 of record in the Roanoke County Circuit Co
Clerk's Office.
4.
That this Board does certify that this road was 0
public use prior to January 1, 1976, at which time it was 0
and used by motor vehicles.
5. That this Board does certify that speculative int
are not involved.
6. That said road known as Memory Lane and which is
on a certain sketch accompanying this resolution, be, and t
,
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same is hereby established as a public road to become a par of
the state secondary system of highways in Roanoke County, 0
from and after notification of official acceptance of said
or highway by the Virginia Department of Transportation.
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February 9, 1988
495
.___ ____ __ ______._.. _ ___ u__ ~_ .¿ __..,_ ..
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On motion of Supervisor Nickens, seconded by Supervisor
obers, and upon the following recorded vote:
YES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
AYS: None
RESOLUTION 2988-7.k REQUESTING ACCEPTANCE OF
LAKEMONT DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
ounty, Virginia, as follows:
1. That Resolution 6987-12.i requesting acceptance of
akemont Drive into the VDOT Secondary Road System is hereby
escinded
2. That this matter came this day to be heard upon the
roceedings therein and upon the application for Lakemont Drive,
section of road extending from Club Lane (Route 1443), 0.15
iles west of Valley Drive (Route 1442), and extending in a
and then easterly direction 0.56 miles to the cul-de-sac
to Section 33.1-72.1, Paragraph C-1 and funded pursuant
o Section 33.1-75.1, Paragraph A of the Code of Virginia of
950, as amended.
3. That this Board does guarantee the Commonwealth of
irginia an unrestricted right-of-way of 40 feet with necessary
496
February 9, 1988
_._----
easements for drainage as recorded in Plat Book 9, Page 5,
August 13, 1974 and deed book
, page
of reco
in
the Roanoke County Circuit Court Clerk's Office.
4. That this Board does certify that this road was 0 n to
public use prior to January 1, 1976, at which time it was 0 n to
and used by motor vehicles.
5. That this Board does certify that speculative int rests
are not involved.
6. That said
shown on a certain
the same is hereby
road known as Lakemont Drive and which 's
sketch accompanying this resolution, be, nd
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established as a public road to become a art
of the state secondary system of highways in Roanoke County, only
from and after notification of official acceptance of said
reet
or highway by the Virginia Department of Transportation.
On motion of Supervisor Nickens, seconded by Superviso
AYES:
Supervisors Johnson, McGraw, Nickens, Robers, Gar tt
Robers, and upon the following recorded vote:
NAYS:
None
RESOLUTION 2988-7.1 REQUESTING ACCEPTANCE OF
SHADOW LANE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
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County, Virginia, as follows:
·-... - --.-..--,
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February 9, 1988
497
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1. That Resolution 6987-12.e requesting acceptance of
hadow Lane into the VDOT Secondary Road System is hereby
escinded.
2. That this matter came this day to be heard upon the
roceedings therein and upon the application for Shadow Lane,
section of road extending from Lamplighter Drive (Route 1583),
.06 miles west of Lantern Street (Route 1598) and extending in a
outherly direction 0.04 miles to Shadow Lane (Route to be
pursuant to Section 33.1-72.1, Paragraph C-1 and funded
to Section 33.1-75.1, Paragraph A of the Code of
irginia of 1950, as amended.
3. That this Board does guarantee the Commonwealth of
irginia an unrestricted right-of-way of 50 feet with necessary
asements for drainage as recorded in Plat Book 7, Page 25, dated
8, 1969 of record in the Roanoke County Circuit Court
Office.
4. That this Board does certify that this road was open to
ublic use prior to January 1, 1976, at which time it was open to
used by motor vehicles.
5. That this Board does certify that speculative interests
not involved.
6. That said road known as Shadow Lane and which is shown
certain sketch accompanying this resolution, be, and the
is hereby established as a public road to become a part of
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February 9, 1988
~-_._-~_._------_.-.
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the state secondary system of highways in Roanoke County, 0 y
from and after notification of official acceptance of said reet
or highway by the Virginia Department of Transportation.
On motion of Supervisor Nickens, seconded by Superviso
Robers, and upon the following recorded vote:
AYES:
Supervisor Johnson, McGraw, Nickens, Robers, Garr t
NAYS:
None
RESOLUTION 2988-7.m REQUESTING ACCEPTANCE OF
INDIAN HILL ROAD INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Resolution 6987-12.g requesting acceptance 0
Indian Hill Road into the VDOT Secondary Road System is her y
rescinded.
2. That this matter came this day to be heard upon t
proceedings therein and upon the application for Indian Hil
Road, a section of road extending from Westward Lake Drive
oute
1146), 0.05 miles east of Ingal Blvd. (Route 1119) and ext ding
in a northwesterly direction 0.20 miles to Mountain Park Dr' e
(Route 1157), pursuant to Section 33.1-72.1, Paragraph C-1
funded pursuant to Section 33.1-75.1, Paragraph A of the Co
Virginia of 1950, as amended.
d
of
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February 9, 1988
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3. That this Board does guarantee the Commonwealth of
irginia an unrestricted right-of-way of 50 feet with necessary
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is hereby established as a public road to become a part
asements for drainage as recorded in Plat Book 3, Page 200,
February 23, 1956 of record in the Roanoke County Circuit
Clerk's Office.
4. That this Board does certify that this road was open to
ublic use prior to January 1, 1976, at which time it was open to
used by motor vehicles.
5. That this Board does certify that speculative interests
not involved.
6. That said road known as Indian Hill Road and which is
a certain sketch accompanying this resolution, be, and
f the state secondary system of highways in Roanoke County, only
rom and after notification of official acceptance of said street
r highway by the Virginia Department of Transportation.
On motion of Supervisor Nickens, seconded by Supervisor
and upon the following recorded vote:
Supervisors Johnson, McGraw, Nickens, Robers, Garrett
None
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RE: CITIZENS COMMENTS AND COMMUNICATIONS
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February 9, 1988
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the Mentally III of the Roanoke Valley and the mother of a
Mrs. Rose Lester spoke representing The Alliance r
handicapped child. She outlined the needs of the mentally '11 in
the Roanoke Valley regarding housing, emergency services an case
management for the board's future consideration.
Mrs. Rita Gliniecki spoke representing The Mental
Health Association of Roanoke Valley, an organization affil' ted
with the Make Waves Coalition. She outlined the budget sit tion
at the state level and urged Roanoke County to respond to
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disabled citizens.
requests for funds to meet the remaining needs of our menta y
Chairman Garrett told Mrs. Lester and Mrs. Glinie i
that the board would take their comments under advisement ding
budget preparations.
Supervisor Johnson advised that it has been twent
years since we de-institutionalized some of our facilities d it
would be interesting to note if the officials here think th has
worked and if their funding from the state is similar to th
school funding problems.
IN RE:
REPORTS
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50 1
February 9, 1988
_no. _ __.~________....___..___n_.._.._.___._'_'______'______··_---
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1. Fourth Ouarter, 1987, DeveloDment Data ReDort with
nnual Summar
f Activit was received and filed.
N RE:
RECESS
Chairman Garrett declared a five minute recess to
repare for the budget preparation.
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2. Budqet Presentation
County Administrator Hodge advised that he and staff
ould bring the board up to date on the budget process. This is
he first of a planned series of meetings. The staff will review
he projections of revenues for next year, and look at several of
he major expenditures. It will not include departmental or
chool expenses.
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Mr. Hodge reviewed the priorities set by the board last
ovember. The next step is the determination of available
evenues. No new additional sources of revenues, such as meals
ax, has been included in these figures.
Mr. Hodge summarized the major projections of revenues
expenditures. All of the new revenues from the reassessment
502
February 9, 1988
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of real estate, proration of personal property, amount to $2 152
million. This is the available, additional new revenue. The e
are some commitments which must be completed and taken from hose
revenues. Debt Service $l.l million includes school and cou ty
increases over last year but does not include the reservoir.
The airport is funded at $264,000 and this is the first year of
the full payments to the airport. This leaves $726,000 that can
be considered in the budget request for both schools and cou ty,
with the existing tax structure. There are several figures hich
must be included. Every 1% increase for county salaries is
$166,000. The 7.3% school salary mandate will cost $2.5 mill on.
Merit increases for county employees would require $830,000.
Some priority issues are Valleypointe $100,000, Volunteer
Retirement Program for fire and rescue personnel $l25,000 an
public information officer $40,000. There are a number of c unty
issues involved in preparing the budget. One is employee
benefits, salary increases for county employees as well as f r
the schools, public safety, economic development and departm ntal
requests. Last year departmental requests of approximately and
one-half to 3 million dollars were cut to balance the budget
At the end of the budget process, the county administrator w II
present a budget both balanced and within the existing tax r te,
which is required by law. Those items unable to be funded wi 1 be
shown.
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February 9, 1988
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Mr. Hodge pointed out that the county is seeing a
eveling of revenues, a slowing of the growth rate, and this
eans we may have to rethink the delivery of some of our
ervices.
Supervisor Johnson asked under debt services if we have
list of projects funded but not started. Mr. Hodge responded
hat only three projects have not begun and one is the reservoir.
upervisor Johnson pointed out that the consumer price index went
p in this country by 4.4%. School salary mandate is 7.3% for
eachers only and other school employees would get another
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ercent. The board should set a high priority for the county
mployees increase. Mr. Hodge agreed that a high priority has
een placed on that. It would be very helpful to have the same
alary increase for non-teaching staff as the county staff. Mr.
ohnson advised that this suggestion had been
elayed to school officials.
Supervisor Nickens asked about the other two projects
unded but not started. Mr. Hodge responded that these are the
ack Creek and Bent Mountain Schools. Bonsack Fire Station has
ot begun or William Byrd Junior School. Mr. Hodge added that
hese are projects that have been identified for a number of
onths or years. Supervisor Nickens felt that there was a
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ommitment to these long-time projects and they must be projected
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February 9, 1988
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into the budget process to maintain the integrity of Roanoke
County government.
Reta Busher, Director of the Budget, reported that they
evaluated all financial data, current and historial, reviewe
potential growth based on market conditions and conferred wi h
other county departments. They also analyzed the accuracy 0 the
current year's revenue projections based on the first six mo ths
of operation and adjusted next year's projection based on th se
findings. The total projected revenues of the general fund or
fiscal year 1988-89, assuming no change in tax rates, or sou ce
of revenue, is $55,730,000, a net increase of $2.1 million, r 4%.
The real estate assessments are made on a calendar basis whi e
tax revenues are based on fiscal year basis. The real estate
projection for fiscal year 88/89 is based on current tax rat s,
assessments as of January 1, and growth factor. Assessments at
January 1, 1988, were slightly higher than was estimated las
year which will provide additional revenue this year.
Mrs. Busher advised that the county will have a ne
increase of $2.1 million. The percentage increase is less in
fiscal year 88/89 than in prior years because the county has not
established new programs such as annualized reassessment,
proration of personal property and new utility consumer tax.
Supervisor Johnson asked that $175,000 be pulled 0 t
from under local revenue of $2,050,773 and foot-noted for fu ure
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February 9, 1988
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udget discussions. This was for the Red Lane Annexation
ettlement, one-time, non-reoccuring capital.
Reta Busher continued that the four sources of revenue
re identified as refuse fee at $4.00 for $1,200,000, meals tax
f approved by legislature for $1,200,000, utility consumer tax
change from 6% to 10%) for $866,000 or raise .01 on real estate
ax rate for $230,000.
A capsule summary of debt service for 88/89 and 89/90
as presented. The $1.1 million difference includes the
of paybacks for VPSA projects, Back Creek and Bent
ountain, which we are in the process of borrowing. The bonds
or the reservoir are reflected in 89/90 of $1.6 million.
Supervisor Nickens asked why we underestimated the
vehicle license tax for decal fee? Mrs. Busher responded
cannot obtain a real reason why it was under in 86/87
on the conservative side, figures were adjusted
ownward. The tax impact is just carrying over. Supervisor
ickens remarked that the decal fee then was $15.00 and now is
there are more automobiles now on county roadways than
n 1986.
Supervisor Johnson asked if we could get an estimate as
many unregistered vehicles we have? Mrs. Busher said that
e could ask the Commissioner of Revenue's office. Supervisor
ickens asked Paul Mahoney about the status of the provision in
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February 9, 1988
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Ii the charter which deals with decals. County Attorney Mahon If
said that this was removed from the proposed charter bill i
committee. Supervisor Nickens suggested hiring some rising
college seniors in the summer months, to identify cars with t
decals instead of using the Commissioner's staff. It is imp tant
to make sure all people who reside in the county are paying heir
share of the taxes due the county before adding additional xes.
Chairman Garrett asked Mr. Hodge to work through is
suggestion and report back to the board. He also suggested 0
Mr. Hodge that he think in terms of tightening up mechanism
savings money between various agencies.
IN RE:
AWARDING OF EMPLOYEE SERVICE PINS AND RECEPTION
County Administrator Hodge announced that employe
for
with five, ten, fifteen, twenty and twenty-five years exper nce
will be recognized by receiving service awards.
Human Resources Director Keith Cook said that thi year
each employee will be presented with a certificate 'tion
and following the award ceremony, the employee may select a
county service pin or another engraved award for their year
service. After the certificates were presented, group
photographs were taken.
of
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February 9, 1988
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Employees with five years service can choose between a
terling silver pin, stering silver keyring, or stainless Cross
en. Those with five years' service are Lois Boliek, Diane Hyatt,
obert Jernigan, Peter Coleman, Berkley Robertson, Barry Mills,
illiam Bowling, Walter Eanes, James Hicks, Ida McIlwraith,
illiam Patsel, Bobby Richardson, Allen Bober, Sharon Brown,
Beckner, Rodney Ferguson, Phillip Boblett and Betty
ooley.
The employees with ten years' service have a choice of
gold-filled County pin, classic black Cross pen set, or
ngraved bowl. These recipients were Nedra Crockett, Gloria
oolridge, Nancy Wright, Charlie Altice, John Hubbard, Debbie
ancaster Harris, Michael McGuire, Stephen Turner, Arthur Lee,
ack Beville, William Crozier, Dennis Fisher, Thomas Fuqua, Jo
James St. Clair, James Poindexter, Gary Creasy, Walter
Gary Huff, William Sowers, Cheryl Childress, Joyce Harvey,
Lewis, Joseph Santos, and Maxine Crutchfield.
The fifteen year awards are the 10 kt. gold county pin
birthstone, knife with county logo on case or engraved
The recepients are Richard Brizendine, David Miller,
Marshall, Clarence Simmons, Gloria Divers, John Saunders,
Garretson, William Harbor, Deborah Pitts, Harry Parker,
ay Atkins, Cynthia Compton, Mildred Daugherty, and Cordelia
508
February 9, 1988
For twenty years and each successive five years,
award is the 10 kt. gold county pin with diamond chip, desk
clock, county ring, wall clock or luggage with engraved pIa
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The recipients are Margaret Reynolds, Dana Gibson, Margaret itt,
Darrell Shell, Robert Lipes, o. S. Foster, and Elizabeth St es.
There was one twenty-five year award made to Euge
,
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Grubb in Parks & Recreation Department.
IN RE:
RECEPTION AND EXECUTIVE SESSION
At 4:30 p.m., Vice-Chairman Robers invited everyo
stay for the reception immediately following the service aw
and made a motion that the board go into Executive Session
pursuant to Code 2.1-344 (a) (1) to discuss a personnel mat r,
(2) to discuss a real estate matter and (6) to discuss a Ie 1
matter. No action is anticipated. The meeting will then be
adjourned until 6:00 p.m. for a joint work session with the ire
chiefs and rescue captains. The motion was seconded by
Supervisor Johnson and carried by unanimous voice vote.
IN RE:
OPEN SESSION
to
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February 9, 1988
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At 6:10 p.m., Supervisor Garrett moved to return to
pen Session. The motion was seconded by Supervisor Robers and
arried by unanimous voice vote.
N RE:
WORK SESSION
This was a joint work session with the board and the
olunteer fire and rescue personnel. Chief Gillespie of the
olunteer fire department addressed the board concerning their
eeds and priorities.
He also thanked the board for the support
hey showed the fire and rescue department over the previous
He said their budget request this year would be just over
for serving the population of over 80,000 people.
hief Gillespie asked that the board evaluate what the paid and
services are providing for the citizens of this county.
Chief Gillespie expressed his thoughts about the budget
requests, add-backs, and the benefits package. They
benefits package to be comfortable and desirable for
A list of things were identified which were unfunded to
back if money is available. These included personnel
lert devices, radios, personnel pagers, phone units,
elf-contained breathing apparatus, fire hose, replacement of two
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February 9, 1988
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cars, and contagious disease kit supplies. These items are
needed to enhance the equipment or improve the performance 0 the
people. These eight items totaled $159,000.
Some equipment needs replacing on the five year pI n.
Vehicle Tanker 4 has been on replacement list for two years t
$180,000. The Back Creek Fire Station has requested a new
engine, $200,000.
Bent Mountain for two years has had a problem wi h
insufficient number of people to respond during daylight hou s.
They have requested that they be staffed with paid personnel
during daylight hours. Total expenditure for one year for
personnel would be $95,000.
In response to questions from Supervisor Johnson,
hief
the request this year is $2.88 million which included 5%
Gillespie said they operated last year with $1.8 million an
increase for staff.
Captain Larry Wirt went through the requests from he
rescue board and some of the background of what they did in 987.
He discussed a summary of the calls made by fire stations
rescue as to number and cost per call for 1986 and 1987. so
listed was the total number of training hours that it takes 0
earn each qualification.
Captain Wirt listed the priorty of add backs for he
Rescue Captains Board, which included protective clothing,
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February 9, 1988
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ersonnel for Rescue 3, ambulance w/ALS equipment, ALS equipment
or Rescue 4, pagers, hepatitis vaccine, and self contained
reathing apparatus, totaling $271,600.
The Captains Board put together a safety pOlicy, SOP,
nd Captain Wirt pointed out that it is imperative that we
rotect the people in the rescue squads and fire departments.
he No. 1 priority on add-back is protective clothing at cost of
70,000 or $355 per person with 197 people.
Captain Wirt discussed the benefits program and the
act that it may keep some existing crew people and help to
ecruit some people. Supervisor Nickens stated that as a board,
hey were already on record as supporting the benefits package.
hief Gillespie added that this would be a great help in keeping
ur 553 volunteers.
Chief Gillespie introduced to the board the members of
he fire and rescue department who were in attendance at the work
esssion.
N RE:
RECESS
Chairman Garrett declared a five-minute recess.
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February 9, 1988
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IN RE:
OPEN SESSION
Keith Cook, Director of Human Resources Departmen
briefed the board on payment of overtime versus accrual of
compensatory time for the Sheriff's Department.
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IN RE:
ADJOURNMENT
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At 7:40 p.m., Supervisor Johnson moved to adjourn he
meeting. The motion was seconded by Chairman Garrett and cried
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by a unanimous voice vote.
Lee Garrett, Chairman
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