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HomeMy WebLinkAbout3/9/1988 - Special I I March 9, 1988 588 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 March 9, 1988 The Roanoke County Board of Supervisors of Roanoke ounty, Virginia, met this day at the Roanoke County dministration Center, this being the continuation of the first egularly scheduled meeting of the month of March on March 8, 988. N RE: CALL TO ORDER Chairman Garrett called the meeting to order at 3:00 .m. The roll call was taken. EMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers, Supervisors Bob L. Johnson, Steven A. McGraw, Harry C. Nickens EMBERS ABSENT: Supervisor McGraw (arrived at 3:05 p.m.) TAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Timothy W. Gubala, Economic Development Director 589 March 9, 1988 - --- --." -- .__."---~ - -.- ---_._-- ..____ _. __._._____ __ __._,,______·__.___~.__.__o__~ --- ,--,~--_.._. . Sara Rice, Assistant County Attorney, Mary H. Allen, Deputy Clerk; IN RE: OPENING CEREMONIES The invocation was given by John Chambliss, Assist nt County Administrator. The Pledge of Allegiance was recited y all present. IN RE: REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA Mr. Hodge advised there were several amended repor s. IN REi PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARD 1. Recognition of Award for Distinguished Budget Pre nation fr m nce Officers As ciatio· Chairman Lee Garrett recognized Reta Busher, Director of Management and Budget and members of her staff for receiving this award for the 1987-88 budget presentation. 2. Recei of Proclamation he Roanok nnial from the"W The Peo 1 "Committee f Salem. Virqinia: Bill Board, Secretary of the March 9, 1988 590 rganization, presented the proclamation to Chairman Lee Garrett nd introduced members of the Committee. N RE: NEW BUSINESS 1. ADDroval of the Roanoke Countv Administrative eor anization: County Administrator Elmer Hodge advised that his reorganization is to improve coordination among the epartments, improve responsiveness to the citizens, and to make he County more efficient. The County Charter requires board pproval of any reorganization. Supervisor Garrett moved to approve the reorganization. he motion was seconded by Supervisor Nickens and carried by the ollowing recorded vote: YES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett AYS: None 2. Creation of the Development Review Committee: r. Hodge reported that this committee will be made up of County taff and members of the development community to review the rocedures for construction permits, the planning review process other applications to make them more responsive to citizens developers. The committee will report back to the board ithin 60 days with a report on progress. Supervisor ickens moved to approve creation of the committee. The motion I I 591 . March 9, 1988 _._·_~·~_h_..." , __ -. ..--..-.---. _...m. ~_.__ ~__.' __.~_'.~ .._. I ...~..,_ _....__._....,,__. u was seconded by Supervisor McGraw and carried by the follow' g recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Gar tt NAYS: None 3. ADDroval of the HVAC Svstem and Final ImDrovements to the Public Safetv Center: Sheriff Kavanaug announced that the Public Safety Center needs new heating a cooling equipment as soon as possible. Mr. Hodge advised t is the final step necessary to complete this building as originally planned and will also meet the requirements for Certificate of Occupancy. He hopes to include any future modifications to county buildings as part of a capital improvements plan. The equipment would be handled through lease-purchase arrangement. The first year's cost for the improvements will be paid from the Capital Reserve Account currently has a balance of $138,387. Supervisor Nickens moved to complete the improvem to the Public Safety Center. The motion was seconded by Supervisor Garrett. Supervisor Johnson moved to amend the that only $130,000 be used from the Capital Reserve Account e I ich will leave a balance of $8387. The amended motion was seco ed by Supervisor McGraw. Supervisor Nickens asked what the total expenditu I will be for this building. Mr. Hodge responded it was betw n -----'- I I March 9, 1988 ., 592 4 ----.---- 450,000 and $500,000, but he would find out the exact figure. e outlined to the board the changes and improvements that were ade to the building. The amended motion passed by the following recorded ote: Supervisors Johnson, Robers, McGraw, Nickens, Garrett None 4. Award of bid for $8,000,000 Revenue AnticiDation County Treasurer Alfred Anderson advised that the has received bids for the revenue anticipation notes, and Bank was the low bid. Supervisor Johnson asked if this was the best way to Mr. Anderson responded that since the County could no onger use bond money due to changes in the law, this was the ost advantageous way. For twenty years, until the law changed, used this bond money to balance the budget between tax ollection periods. Supervisor Nickens pointed out that the original equest was for $10 million and this had been reduced by $2 illion. He expressed hope that we could reduce this further in Mr. Hodge advised that many localities in Virginia borrow this money. This will continue as long as there peak revenue times per year while expenses continue all r 593 March 9, 1988 -----_.,--~._..~---_......- -----~ _.---- --.-.-.----.- -'-- .._-, -.. - ..> _ __.n_.'...._________._______·__ __R~___'___ _ ._____..~___ _ __-_ __,_______..___~.__~_.____...__""_,___,...__ Supervisor Johnson moved to approve the prepared resolution. The motion was seconded by Supervisor McGraw a carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Gar tt NAYS: None RESOLUTION 3988-4 ACCEPTING THE BID FOR AND APPRO NG THE INTEREST RATE AND OTHER DETAILS REGARDING $8,000,000 COUNTY OF ROANOKE, VIRGINIA REVENUE ANTICIPATION NOTES, SERIES 1988 WHEREAS, the Board of Supervisors of the County 0 Roanoke, Virginia, adopted a Resolution on February 23, 198 authorizing the issuance and sale of Revenue Anticipation N es I in an amount not to exceed $8,000,000; and WHEREAS, the County has solicited bids from a lim' ed number of potential investors for the purchase of such note . and WHEREAS, the Board now desires to set the interes rate on the Notes and to award the Notes to the low bidder. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia: 1. The Notes shall be dated March 14, 1988, sha be issued in denominations of $25,000, shall be numbered N-1 a upward, sequentially, shall bear interest at the rate of 4. 5% per annum payable at maturity and shall mature on June 13, 88. 2. The distribution and use of the Offering Cir lar, dated March 9, 1988, in connection with the offering and sa of Notes is ratified and approved. I r-- March 9, 1988 594 I I 3. The Board determines that it is in the best nterest of the County and the Commonwealth of Virginia to accept he bid of Crestar Bank to purchase the Notes for a purchase rice equal to the aggregate principal amount thereof. 4. The appropriate officers and agents of the County re authorized and directed to immediately cause a certified copy f this Resolution to be filed with the Circuit Court of the ounty pursuant to Section 15.1-199 and 15.1-212 of the Code of irginia of 1950, as amended. 5. This Resolution shall take effect immediately. On motion of Supervisor Johnson, seconded by Supervisor and upon the following recorded vote: Supervisors Johnson, Robers, McGraw, Nickens, Garrett None 5. Industrial Access Funds Eliaibilitv for Southwest ndustrial Park: Economic Development Director Tim Gubala dvised that Southwest Industrial Park was begun in 1986 and here have been attempts to get qualifying industries located Several parcels have been sold. Roanoke County applied or industrial access funds from the Va. Department of ransportation and the application was denied. In 1987, Roanoke ounty requested bond approval to construct that road and in eptember 1987, industrial access funds were approved. The road r 59:5 March 9, 1988 ._. - ..~- - *- _._~_."-_... . ......, _ _..__,'~~ __.. u_....._ _.... _ _ __ ._ ~ ',_._.,_, __ __ _ ~_._____ _ _ __.__ ._.___^_ _._ _. _~_~______~.. _ ____ _. .__._......~ __ ____ _. __.__"...._..__.._.___.. _'__""_.M.h. __.~_,_..._ ,_ '____"'·0 into Southwest Industrial Park is almost complete and there re funds available in the economic development fund for comple 'on. The County feels that the eligibility for access funds woul be better spent on Valleypointe. Staff is requesting that the allocation of access funds for Southwest Industrial Park be rescinded and transferred to another project. Supervisor Nickens asked what will happen if the unty does not get qualifying industry in Southwest Industrial Pa ? Mr. Gubala responded that the funds have been expended but ere are still 9 acres remaining to sell to get the funds back. his action will mean that Roanoke County will not be reimbursed or the road with industrial access funds. Supervisor Nickens moved denial of the request to I transfer the access funds. The motion was seconded by Supe isor Robers. Supervisor Johnson felt that denial could negative impact the Valleypointe project, and that it is critical to transfer the funds to Valleypointe. Mr. Hodge explained th this action only puts all access funds into one project and oes not add additional funds. There were two requests for non- qualifying industries to locate in Southwest Industrial Par and they were turned down. He would like to accept their reque s for relocation. This action will reallocate all funds to Valleypointe. I I I 596 ----- March 9, 1988 Supervisor Nickens pointed out this will cost the ounty money because if there are no qualifying industries in outhwest Industrial Park the County will pay for the road. He ithdrew his motion for denial. Supervisor Johnson asked how much money the County will ake when the parcels are sold at Southwest Industrial Park. Mr. ubala advised that there are nine acres at $10,000 per acre, Ius the tax benefits when the building are built and the value ndustries in Valleypointe. In response to a question by He pointed out that the County must get qualifying upervisor Nickens, Mr. Gubala explained that a qualifying relocates here from outside Virginia and exports its outside the state. Supervisor Johnson moved to approve the resolution. motion was seconded by Supervisor Nickens and carried by the recorded vote: Supervisors Johnson, Robers, McGraw, Nickens, Garrett None RESOLUTION 3988-5 RESCINDING BOARD OF SUPERVISORS ACTION TAKEN AUGUST 25, 1987 AND REQUESTING THAT THE VIRGINIA DEPARTMENT OF TRANSPORTA- TION REALLOCATE $128,145 OF INDUSTRIAL ACCESS ELIGIBILITY TO ANOTHER ELIGIBLE ACCESS PROJECT IN ROANOKE COUNTY. ounty, Virginia, as follows: BE IT RESOLVED by the Board of Supervisors of Roanoke r--- 597 March 9, 1988 ~____.____.._ _..L~_____'."·~·_··______··___·__ - ,.._._..._~_... -.-- -I -- ,._, ..-.' . .., __."~.._. .. ..~~....___ ._......._..... _.__ 0"- ..___. .,_. .__W.__._,_ ____~._. __.__..______._~_._____~____________~"..___~__.' .__.__ __ ·_·.~~,·_.U~_ ___ .~_...__,__..__.._._"_ That having duly considered and previously author' ed That a County-State agreement was approved bet wee an escrow agreement on August 25, 1987 for industrial acces funds in the amount of $128,145 for the development of Sout est Industrial Park in Roanoke County; and that those funds wer to be secured by letter of credit to ensure that qualifying in s- tries were to be located within the park; and, Roanoke County and the Virginia Department of Transportatio That the County has received a number of requests rom on of on hat I tion 87 ng October 6, 1987 setting forth the respective responsibiliti both the County and State regarding the design and construc ' of the road; and, That the Virginia Department of Transportation by agreement will reimburse Roanoke County for eligible constr and engineering items incurred subsequent to September 22, in the event that the County locates significant and qualif industries on the remaining tracts; and, local non-qualifying companies and individuals desirous of improving the remaining tracts; and, That the County has other projects in need of ind trial access improvements which have strong potential for a ract- ing significant qualifying industry; and, I March 9, 1988 598' ' NOW, THEREFORE, Roanoke County requests that the County- tate Agreement of October 6, 1987 be voided and the County's ligibility be transferred to another eligible project; and, That the Clerk of this Board forthwith transmit certi- ied copies of this resolution together with any necessary and upport data to the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor ickens, and upon the following recorded vote: YES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett AYS: None I N RE: FIRST READING OF ORDINANCES 1. Ordinance amendino Ordinance 9887-6 acceDtino an ffer for and authorizin the sale of real estate ad'acent to or Lewis Fire Station on U. S. Route 11-460 and authorizin he lease of the ballfields on said tract: Assistant County Sarah Rice reported that the Board had previously the real estate transaction on September 8, 1987. This rdinance amends the acreage amount and the dollar amount to eflect and allow for the future expansion of the Fort Lewis Fire In addition, Roanoke County would lease the ballfields rom Lewis Gale through December 31, 1989 for $1.00 per year. reading will be held on March 22nd. I 599 t March 9, 1988 - - _.._~.._-- --- -------- ------_.._----~._---_._- ---------- -_. --~. ._-_..~-_._._~.-._.-_._------~.._._...~-_._._._..~-_.- . -0'___-_- _,_,____",_.. .__.~. - -----.-.-- ~._.------- Supervisor McGraw moved first reading of the ordin nce. The motion was seconded by Supervisor Robers. Supervisor McGraw reiterated the commitment community in 1983 to replace the ballfields on the north si Route 460 and place them on the south side in Green Hill Pa the of He pointed out it is going to cost more than anticipated an the commitment was to complete by the spring of 1990. Supervisor Johnson requested the deletion of the portion of the ordinance specifying that the funds in the C ital Improvements be spent for recreation facilities. Superviso McGraw withdrew his motion so that Supervisor Johnson could dd his request. Supervisor Johnson moved to approve the 1st readin of the ordinance, amending it to delete that funds in Capital Improvements be spent specifically to replace recreation facilities. The motion was seconded by Supervisor McGraw a carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Gar tt NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance authorizin the conve ance of sur 1 real estate to establish road ri ht-of-wa for Meadewood Dr' e I I I I March 9, 1988 600 nd uail Place' Ms. Rice advised that the County is esponsible for adequate right-of-way and easements along eadewood Drive and Quail Place in order for them to be brought nto the Secondary System of the Virginia Department of ransportation. Roanoke County is willing to donate .25 acres to OT for this purpose. Supervisor Johnson moved approval of second reading. motion was seconded by Supervisor McGraw and carried by the AYS: recorded vote: Supervisors Johnson, Robers, McGraw, Nickens, Garrett None ORDINANCE 3988-6 AUTHORIZING THE CONVEYANCE OF SURPLUS REAL ESTATE TO ESTABLISH ROAD RIGHT OF WAY FOR MEADEWOOD DRIVE AND QUAIL PLACE ounty, Virginia, as follows: BE IT ORDAINED by the Board of Supervisors of Roanoke 1. That pursuant to the provisions of Section 16.01 of he Charter of Roanoke County, the subject property has been eclared to be surplus and is being made available for other ublic uses, i.e., a public street; and 2. That pursuant to the provisions of Section 18.04 of he Charter of Roanoke County, a first reading concerning the isposition of the hereinafter described real estate was held ,on r 60 1 March 9, 1988 ----~---------_.__._.- -_.._~-_._.- --- ~_..- _ _ ~ _.'.___ _ __ ___.._____-________.____._.~'____._.._.ß____.. February 23, 1988; a second reading was held on March 8, 198 ; and .----_.- ~..- 3. That the County is responsible to ensure that here is adequate right of way and drainage easements along Meadewood Drive and Quail Place to allow these roads to be brought into the state secondary road system and accepted by the Virginia Department of Transportation; and 4. That this real estate is located west of Holli s Road and adjacent to Shimchock's Litho Service, Inc., and consists of 0.25 acres in right-of-way easement; and 5. That Roanoke County is donating the subject property to the Virginia Department of Transportation for pu lic road right-of-way and drainage easement purposes; and 6. That the County Administrator is authorized to execute such documents and take such actions on behalf of County as are necessary to accomplish the conveyance of sai property, all of which shall be upon form approved by the Co nty Attorney. noke On motion of Supervisor Johnson, seconded by Super isor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None I I I I 602 March 9, 1988 N RE: REPORTS AND INQUIRIES OF BOARD MEMBERS SUDervisor Johnson requested that a letter and esolution be prepared for presentation at a "roast" on March 22, 988 for Jack Smith, retiring Executive Vice President of the oanoke Valley Chamber of Commerce. SUDervisor McGraw reported on the progress of the reen Equestrian Committee in obtaining contributions in-kind uch as railroad ties, gravel and grading. He asked that the oard of Supervisors approve changing this committee to an fficial commission with the majority of the members from the ounty. This will be brought to the next board meeting for pproval. Supervisor McGraw also suggested that letters of ppreciation be sent to the area legislators for their work on ehalf of Roanoke County's legislative effort. Other board embers agreed that an expression of appreciation should be sent. SUDervisor Nickens asked a list of automobiles that ave been requested for the 1988/89 budget. He requested that he list be available by March 15, 1988. SUDervisor Garrett directed that a letter be sent o Sheriff Kavanaugh and the State Police requesting stronger nforcement of the speed limits along Route 419. r 603 March 9, 1988 -- ~ -~._-~ - -> - -~_.__.- ~ - ---- ~-,--- - --_._------_._--- - -..-.- -'._-_. -~. --- ._-_._~-_.'.... - --....-- ... -~==-~=-~--=-I~ IN REi COST OF IMPROVEMENTS TO PUBLIC SAFETY CENTER In response to an earlier request, Mr. Hodge advi d that expenditures for the Public Safety Center to date are $337,706. The action taken earlier this date will add $295, 00 to that, for a total of $632,706. Supervisor Johnson point out that new construction or renovation of the old Courthouse w Id cost double or triple that amount. IN RE; CONSENT AGENDA AYES: Supervisors Johnson, Robers, McGraw, Nickens, Gar I Supervisor Garrett moved to approve the Consent A The motion was seconded by Supervisor McGraw and carried by following recorded vote: NAYS: None RESOLUTION NO. 3988-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roa ke 1. That that certain section of the agenda County, Virginia, as follows: Board of Supervisors for March 9, 1988, designated as Item Consent Agenda be, and hereby is, approved and concurred in s to I I I March 9, 1988 604 ach item separately set forth in said section designated Items 1 hrough 6, inclusive, as follows: 1. Minutes of Meetings - January 12, 1988 2. Confirmation of Committee Appointments to the Grievance Panel and Health Department Board of Directors. 3. Approval of a Raffle Permit for the Oak Grove Elementary School PTA. 4. Acceptance of water and sewer facilities serving Woodrnont Manor Section 3. 5. Acceptance of water and sewer facilities serving Meadow Creek Section 2. 6. Request for Va. Department of Transportation Matching Funds for Farmwood Drive (Route 1385). 2. That the Clerk to the Board is hereby authorized nd directed where required by law to set forth upon any of said terns the separate vote tabulation for any such item pursuant to his resolution. On motion of Supervisor Garrett, seconded by Supervisor and upon the following recorded vote: Supervisors Johnson, Robers, McGraw, Nickens, Garrett None RESOLUTION 3988-7.e APPROPRIATING LOCAL FUNDS AND REQUESTING SPECIAL FUNDS ALLOCATION TO IMPROVE FARMWOOD DRIVE (ROUTE 1385) r 605 March 9, 1988 _~..__y___ _._ _______ _.__.M___~.__ _~____M_ _ .______._..__ __ __'_ _~_._____ ,- -- _.~--~._--,.> __M______ ~-----_.._~.- ~-,.- BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon t application of property owners along Farmwood Drive (Route 85) to have their road improved by adding bituminous pavement overlay. 2. That in accordance with Section 33.1-75.1 of the Code of Virginia, 1950, as amended, State matching allocati is available to improve, maintain, construct, or reconstruct State highways within the County. 3. The property owners of Farmwood Drive (Route 1385) have I agreed to provide to the County's general fund the equivale amount of the local share needed for the State's equivalent matching allocation and have deposited these funds with the Roanoke County Treasurer's Office prior to the official re st for pavement upgrade of Farmwood Drive (Route 1385) being submitted to the Virginia Department of Transportation. 4. That Roanoke County and the Virginia Department 0 Transportation improve Farmwood Drive (Route 1385) for an approximate distance of 1200 feet, and the funds be appropriated and allocated for the local share of this proj t and be made available to the Virginia Department of Transportation at the appropriate time. I March 9, 1988 606 5. That the Virginia Department of Transportation and the ommonwealth Transportation Board is hereby requested to make vailable an equivalent matching allocation for the improvement f Farmwood Drive (Route 1385). 6. That the County Administrator or his designee be uthorized to take such actions and execute such documents as may e necessary to accomplish this project, upon form as approved by he County Attorney. I cGraw, On motion of Supervisor Garrett, seconded by Supervisor and upon the following recorded vote: Supervisors Johnson, Robers, McGraw, Nickens, Garrett None YES: AYS: N RE; CITIZENS COMMENTS AND COMMUNICATIONS I Mary Bush from Salem, Virginia spoke. She gave some istory of Roanoke County and the part that her great grandfather ohn McCauley played in the founding of the County. She equested that special consideration be given to restoration of he portraits at the Old Courthouse. Mr. Hodge advised her that the Board of Supervisors has llocated additional funds to finish restoration of the ortraits. 607 J. March 9, 1988 - .- _._~..~-~.- --.- ,--~ --_. --.. ~...~... - IN RE: REPORTS 1. Status Re ort on Decal Fee and Personal Pro Tax Comoliance Efforts: Commissioner of the Revenue Wayne Compton outlined suggested efforts to enforce compliance. plan to continue door-to-door canvassing at apartment compl and at homes for improper decals. They are considering hir' college students to handle this and they could also look fo abandoned vehicles. Chairman Garrett appointed a committee of Supervi Nickens, Mr. Compton and Mr. Hodge to discuss alternatives make recommendations at the next board meeting. IN RE: EXECUTIVE SESSION There was no Executive Session. IN RE: ADJOURNMENT At 4:30 P.M., Supervisor Johnson moved to adjourn 0 March 15, 1988 for the purpose of a budget work session wit School Board and County staff. The motion was seconded by Supervisor McGraw. The motion carried by the following rec vote: .. ..-.-.......----.. -. I I I I 608 March 9, 1988 ----..- YES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett AYS: None &~Ü~«1 Lee Garrett, Chalrman