HomeMy WebLinkAbout3/9/1988 - Special
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March 9, 1988
588
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24018
March 9, 1988
The Roanoke County Board of Supervisors of Roanoke
ounty, Virginia, met this day at the Roanoke County
dministration Center, this being the continuation of the first
egularly scheduled meeting of the month of March on March 8,
988.
N RE:
CALL TO ORDER
Chairman Garrett called the meeting to order at 3:00
.m. The roll call was taken.
EMBERS PRESENT:
Chairman Lee Garrett, Vice Chairman Richard
Robers, Supervisors Bob L. Johnson, Steven
A. McGraw, Harry C. Nickens
EMBERS ABSENT:
Supervisor McGraw (arrived at 3:05 p.m.)
TAFF PRESENT:
Elmer C. Hodge, County Administrator; John
M. Chambliss, Assistant County
Administrator for Human Services; John R.
Hubbard, Assistant County Administrator of
Community Services and Development; Timothy
W. Gubala, Economic Development Director
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March 9, 1988
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Sara Rice, Assistant County Attorney, Mary
H. Allen, Deputy Clerk;
IN RE:
OPENING CEREMONIES
The invocation was given by John Chambliss, Assist nt
County Administrator. The Pledge of Allegiance was recited y
all present.
IN RE:
REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF
AGENDA
Mr. Hodge advised there were several amended repor s.
IN REi
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARD
1. Recognition of Award for Distinguished Budget
Pre nation fr m
nce Officers As ciatio·
Chairman Lee Garrett recognized Reta Busher, Director of
Management and Budget and members of her staff for receiving this
award for the 1987-88 budget presentation.
2. Recei
of Proclamation
he Roanok
nnial from the"W The Peo 1 "Committee f
Salem. Virqinia: Bill Board, Secretary of the
March 9, 1988
590
rganization, presented the proclamation to Chairman Lee Garrett
nd introduced members of the Committee.
N RE: NEW BUSINESS
1. ADDroval of the Roanoke Countv Administrative
eor anization: County Administrator Elmer Hodge advised that
his reorganization is to improve coordination among the
epartments, improve responsiveness to the citizens, and to make
he County more efficient. The County Charter requires board
pproval of any reorganization.
Supervisor Garrett moved to approve the reorganization.
he motion was seconded by Supervisor Nickens and carried by the
ollowing recorded vote:
YES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
AYS: None
2. Creation of the Development Review Committee:
r. Hodge reported that this committee will be made up of County
taff and members of the development community to review the
rocedures for construction permits, the planning review process
other applications to make them more responsive to citizens
developers. The committee will report back to the board
ithin 60 days with a report on progress. Supervisor
ickens moved to approve creation of the committee. The motion
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591
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March 9, 1988
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was seconded by Supervisor McGraw and carried by the follow' g
recorded vote:
AYES:
Supervisors Johnson, Robers, McGraw, Nickens, Gar tt
NAYS:
None
3. ADDroval of the HVAC Svstem and Final
ImDrovements to the Public Safetv Center: Sheriff Kavanaug
announced that the Public Safety Center needs new heating a
cooling equipment as soon as possible. Mr. Hodge advised t
is the final step necessary to complete this building as
originally planned and will also meet the requirements for
Certificate of Occupancy. He hopes to include any future
modifications to county buildings as part of a capital
improvements plan. The equipment would be handled through
lease-purchase arrangement. The first year's cost for the
improvements will be paid from the Capital Reserve Account
currently has a balance of $138,387.
Supervisor Nickens moved to complete the improvem
to the Public Safety Center. The motion was seconded by
Supervisor Garrett. Supervisor Johnson moved to amend the
that only $130,000 be used from the Capital Reserve Account
e
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will leave a balance of $8387. The amended motion was seco ed
by Supervisor McGraw.
Supervisor Nickens asked what the total expenditu
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will be for this building. Mr. Hodge responded it was betw n
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March 9, 1988
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450,000 and $500,000, but he would find out the exact figure.
e outlined to the board the changes and improvements that were
ade to the building.
The amended motion passed by the following recorded
ote:
Supervisors Johnson, Robers, McGraw, Nickens, Garrett
None
4. Award of bid for $8,000,000 Revenue AnticiDation
County Treasurer Alfred Anderson advised that the
has received bids for the revenue anticipation notes, and
Bank was the low bid.
Supervisor Johnson asked if this was the best way to
Mr. Anderson responded that since the County could no
onger use bond money due to changes in the law, this was the
ost advantageous way. For twenty years, until the law changed,
used this bond money to balance the budget between tax
ollection periods.
Supervisor Nickens pointed out that the original
equest was for $10 million and this had been reduced by $2
illion. He expressed hope that we could reduce this further in
Mr. Hodge advised that many localities in Virginia
borrow this money. This will continue as long as there
peak revenue times per year while expenses continue all
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March 9, 1988
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Supervisor Johnson moved to approve the prepared
resolution. The motion was seconded by Supervisor McGraw a
carried by the following recorded vote:
AYES:
Supervisors Johnson, Robers, McGraw, Nickens, Gar tt
NAYS:
None
RESOLUTION 3988-4 ACCEPTING THE BID FOR AND APPRO NG
THE INTEREST RATE AND OTHER DETAILS REGARDING
$8,000,000 COUNTY OF ROANOKE, VIRGINIA REVENUE
ANTICIPATION NOTES, SERIES 1988
WHEREAS, the Board of Supervisors of the County 0
Roanoke, Virginia, adopted a Resolution on February 23, 198
authorizing the issuance and sale of Revenue Anticipation N es I
in an amount not to exceed $8,000,000; and
WHEREAS, the County has solicited bids from a lim' ed
number of potential investors for the purchase of such note . and
WHEREAS, the Board now desires to set the interes rate
on the Notes and to award the Notes to the low bidder.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of the County of Roanoke, Virginia:
1. The Notes shall be dated March 14, 1988, sha be
issued in denominations of $25,000, shall be numbered N-1 a
upward, sequentially, shall bear interest at the rate of 4. 5%
per annum payable at maturity and shall mature on June 13, 88.
2. The distribution and use of the Offering Cir lar,
dated March 9, 1988, in connection with the offering and sa of
Notes is ratified and approved.
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March 9, 1988
594
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3. The Board determines that it is in the best
nterest of the County and the Commonwealth of Virginia to accept
he bid of Crestar Bank to purchase the Notes for a purchase
rice equal to the aggregate principal amount thereof.
4. The appropriate officers and agents of the County
re authorized and directed to immediately cause a certified copy
f this Resolution to be filed with the Circuit Court of the
ounty pursuant to Section 15.1-199 and 15.1-212 of the Code of
irginia of 1950, as amended.
5. This Resolution shall take effect immediately.
On motion of Supervisor Johnson, seconded by Supervisor
and upon the following recorded vote:
Supervisors Johnson, Robers, McGraw, Nickens, Garrett
None
5. Industrial Access Funds Eliaibilitv for Southwest
ndustrial Park: Economic Development Director Tim Gubala
dvised that Southwest Industrial Park was begun in 1986 and
here have been attempts to get qualifying industries located
Several parcels have been sold. Roanoke County applied
or industrial access funds from the Va. Department of
ransportation and the application was denied. In 1987, Roanoke
ounty requested bond approval to construct that road and in
eptember 1987, industrial access funds were approved. The road
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March 9, 1988
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into Southwest Industrial Park is almost complete and there re
funds available in the economic development fund for comple 'on.
The County feels that the eligibility for access funds woul be
better spent on Valleypointe. Staff is requesting that the
allocation of access funds for Southwest Industrial Park be
rescinded and transferred to another project.
Supervisor Nickens asked what will happen if the unty
does not get qualifying industry in Southwest Industrial Pa ?
Mr. Gubala responded that the funds have been expended but ere
are still 9 acres remaining to sell to get the funds back. his
action will mean that Roanoke County will not be reimbursed or
the road with industrial access funds.
Supervisor Nickens moved denial of the request to
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transfer the access funds. The motion was seconded by Supe isor
Robers. Supervisor Johnson felt that denial could negative
impact the Valleypointe project, and that it is critical to
transfer the funds to Valleypointe. Mr. Hodge explained th
this action only puts all access funds into one project and oes
not add additional funds. There were two requests for non-
qualifying industries to locate in Southwest Industrial Par and
they were turned down. He would like to accept their reque s
for relocation.
This action will reallocate all funds to
Valleypointe.
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March 9, 1988
Supervisor Nickens pointed out this will cost the
ounty money because if there are no qualifying industries in
outhwest Industrial Park the County will pay for the road. He
ithdrew his motion for denial.
Supervisor Johnson asked how much money the County will
ake when the parcels are sold at Southwest Industrial Park. Mr.
ubala advised that there are nine acres at $10,000 per acre,
Ius the tax benefits when the building are built and the value
ndustries in Valleypointe. In response to a question by
He pointed out that the County must get qualifying
upervisor Nickens, Mr. Gubala explained that a qualifying
relocates here from outside Virginia and exports its
outside the state.
Supervisor Johnson moved to approve the resolution.
motion was seconded by Supervisor Nickens and carried by the
recorded vote:
Supervisors Johnson, Robers, McGraw, Nickens, Garrett
None
RESOLUTION 3988-5 RESCINDING BOARD OF SUPERVISORS
ACTION TAKEN AUGUST 25, 1987 AND REQUESTING
THAT THE VIRGINIA DEPARTMENT OF TRANSPORTA-
TION REALLOCATE $128,145 OF INDUSTRIAL
ACCESS ELIGIBILITY TO ANOTHER ELIGIBLE
ACCESS PROJECT IN ROANOKE COUNTY.
ounty, Virginia, as follows:
BE IT RESOLVED by the Board of Supervisors of Roanoke
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597
March 9, 1988
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That having duly considered and previously author' ed
That a County-State agreement was approved bet wee
an escrow agreement on August 25, 1987 for industrial acces
funds in the amount of $128,145 for the development of Sout est
Industrial Park in Roanoke County; and that those funds wer to
be secured by letter of credit to ensure that qualifying in s-
tries were to be located within the park; and,
Roanoke County and the Virginia Department of Transportatio
That the County has received a number of requests rom
on
of
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tion
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ng
October 6, 1987 setting forth the respective responsibiliti
both the County and State regarding the design and construc '
of the road; and,
That the Virginia Department of Transportation by
agreement will reimburse Roanoke County for eligible constr
and engineering items incurred subsequent to September 22,
in the event that the County locates significant and qualif
industries on the remaining tracts; and,
local non-qualifying companies and individuals desirous of
improving the remaining tracts; and,
That the County has other projects in need of ind
trial access improvements which have strong potential for a ract-
ing significant qualifying industry; and,
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March 9, 1988
598' '
NOW, THEREFORE, Roanoke County requests that the County-
tate Agreement of October 6, 1987 be voided and the County's
ligibility be transferred to another eligible project; and,
That the Clerk of this Board forthwith transmit certi-
ied copies of this resolution together with any necessary and
upport data to the Virginia Department of Transportation.
On motion of Supervisor Johnson, seconded by Supervisor
ickens, and upon the following recorded vote:
YES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
AYS: None
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N RE:
FIRST READING OF ORDINANCES
1. Ordinance amendino Ordinance 9887-6 acceDtino an
ffer for and authorizin the sale of real estate ad'acent to
or Lewis Fire Station on U. S. Route 11-460 and authorizin
he lease of the ballfields on said tract: Assistant County
Sarah Rice reported that the Board had previously
the real estate transaction on September 8, 1987. This
rdinance amends the acreage amount and the dollar amount to
eflect and allow for the future expansion of the Fort Lewis Fire
In addition, Roanoke County would lease the ballfields
rom Lewis Gale through December 31, 1989 for $1.00 per year.
reading will be held on March 22nd.
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March 9, 1988
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Supervisor McGraw moved first reading of the ordin nce.
The motion was seconded by Supervisor Robers.
Supervisor McGraw reiterated the commitment
community in 1983 to replace the ballfields on the north si
Route 460 and place them on the south side in Green Hill Pa
the
of
He pointed out it is going to cost more than anticipated an the
commitment was to complete by the spring of 1990.
Supervisor Johnson requested the deletion of the
portion of the ordinance specifying that the funds in the C ital
Improvements be spent for recreation facilities. Superviso
McGraw withdrew his motion so that Supervisor Johnson could dd
his request.
Supervisor Johnson moved to approve the 1st readin of
the ordinance, amending it to delete that funds in Capital
Improvements be spent specifically to replace recreation
facilities. The motion was seconded by Supervisor McGraw a
carried by the following recorded vote:
AYES:
Supervisors Johnson, Robers, McGraw, Nickens, Gar tt
NAYS:
None
IN RE:
SECOND READING OF ORDINANCES
1. Ordinance authorizin the conve ance of sur 1
real estate to establish road ri ht-of-wa for Meadewood Dr' e
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March 9, 1988
600
nd uail Place' Ms. Rice advised that the County is
esponsible for adequate right-of-way and easements along
eadewood Drive and Quail Place in order for them to be brought
nto the Secondary System of the Virginia Department of
ransportation. Roanoke County is willing to donate .25 acres to
OT for this purpose.
Supervisor Johnson moved approval of second reading.
motion was seconded by Supervisor McGraw and carried by the
AYS:
recorded vote:
Supervisors Johnson, Robers, McGraw, Nickens, Garrett
None
ORDINANCE 3988-6 AUTHORIZING THE
CONVEYANCE OF SURPLUS REAL ESTATE TO
ESTABLISH ROAD RIGHT OF WAY FOR MEADEWOOD
DRIVE AND QUAIL PLACE
ounty, Virginia, as follows:
BE IT ORDAINED by the Board of Supervisors of Roanoke
1. That pursuant to the provisions of Section 16.01 of
he Charter of Roanoke County, the subject property has been
eclared to be surplus and is being made available for other
ublic uses, i.e., a public street; and
2. That pursuant to the provisions of Section 18.04 of
he Charter of Roanoke County, a first reading concerning the
isposition of the hereinafter described real estate was held ,on
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March 9, 1988
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February 23, 1988; a second reading was held on March 8, 198 ;
and
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3. That the County is responsible to ensure that here
is adequate right of way and drainage easements along
Meadewood Drive and Quail Place to allow these roads to be
brought into the state secondary road system and accepted by the
Virginia Department of Transportation; and
4. That this real estate is located west of Holli s
Road and adjacent to Shimchock's Litho Service, Inc., and
consists of 0.25 acres in right-of-way easement; and
5. That Roanoke County is donating the subject
property to the Virginia Department of Transportation for pu lic
road right-of-way and drainage easement purposes; and
6. That the County Administrator is authorized to
execute such documents and take such actions on behalf of
County as are necessary to accomplish the conveyance of sai
property, all of which shall be upon form approved by the Co nty
Attorney.
noke
On motion of Supervisor Johnson, seconded by Super isor
McGraw, and upon the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
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March 9, 1988
N RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
SUDervisor Johnson requested that a letter and
esolution be prepared for presentation at a "roast" on March 22,
988 for Jack Smith, retiring Executive Vice President of the
oanoke Valley Chamber of Commerce.
SUDervisor McGraw reported on the progress of the
reen Equestrian Committee in obtaining contributions in-kind
uch as railroad ties, gravel and grading. He asked that the
oard of Supervisors approve changing this committee to an
fficial commission with the majority of the members from the
ounty. This will be brought to the next board meeting for
pproval.
Supervisor McGraw also suggested that letters of
ppreciation be sent to the area legislators for their work on
ehalf of Roanoke County's legislative effort. Other board
embers agreed that an expression of appreciation should be sent.
SUDervisor Nickens asked a list of automobiles that
ave been requested for the 1988/89 budget. He requested that
he list be available by March 15, 1988.
SUDervisor Garrett directed that a letter be sent
o Sheriff Kavanaugh and the State Police requesting stronger
nforcement of the speed limits along Route 419.
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March 9, 1988
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IN REi
COST OF IMPROVEMENTS TO PUBLIC SAFETY CENTER
In response to an earlier request, Mr. Hodge advi d
that expenditures for the Public Safety Center to date are
$337,706. The action taken earlier this date will add $295, 00
to that, for a total of $632,706. Supervisor Johnson point
out
that new construction or renovation of the old Courthouse w Id
cost double or triple that amount.
IN RE;
CONSENT AGENDA
AYES:
Supervisors Johnson, Robers, McGraw, Nickens, Gar
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Supervisor Garrett moved to approve the Consent A
The motion was seconded by Supervisor McGraw and carried by
following recorded vote:
NAYS:
None
RESOLUTION NO. 3988-7 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM K -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roa ke
1. That that certain section of the agenda
County, Virginia, as follows:
Board of Supervisors for March 9, 1988, designated as Item
Consent Agenda be, and hereby is, approved and concurred in s to I
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March 9, 1988
604
ach item separately set forth in said section designated Items 1
hrough 6, inclusive, as follows:
1. Minutes of Meetings - January 12, 1988
2. Confirmation of Committee Appointments to the
Grievance Panel and Health Department Board of
Directors.
3. Approval of a Raffle Permit for the Oak Grove
Elementary School PTA.
4. Acceptance of water and sewer facilities serving
Woodrnont Manor Section 3.
5. Acceptance of water and sewer facilities serving
Meadow Creek Section 2.
6.
Request for Va. Department of Transportation
Matching Funds for Farmwood Drive (Route 1385).
2. That the Clerk to the Board is hereby authorized
nd directed where required by law to set forth upon any of said
terns the separate vote tabulation for any such item pursuant to
his resolution.
On motion of Supervisor Garrett, seconded by Supervisor
and upon the following recorded vote:
Supervisors Johnson, Robers, McGraw, Nickens, Garrett
None
RESOLUTION 3988-7.e APPROPRIATING LOCAL FUNDS AND
REQUESTING SPECIAL FUNDS ALLOCATION TO IMPROVE FARMWOOD
DRIVE (ROUTE 1385)
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March 9, 1988
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BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon t
application of property owners along Farmwood Drive (Route 85)
to have their road improved by adding bituminous pavement
overlay.
2. That in accordance with Section 33.1-75.1 of the
Code of Virginia, 1950, as amended, State matching allocati is
available to improve, maintain, construct, or reconstruct
State highways within the County.
3. The property owners of Farmwood Drive (Route 1385) have
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agreed to provide to the County's general fund the equivale
amount of the local share needed for the State's equivalent
matching allocation and have deposited these funds with the
Roanoke County Treasurer's Office prior to the official re st
for pavement upgrade of Farmwood Drive (Route 1385) being
submitted to the Virginia Department of Transportation.
4. That Roanoke County and the Virginia Department 0
Transportation improve Farmwood Drive (Route 1385) for an
approximate distance of 1200 feet, and the funds be
appropriated and allocated for the local share of this proj t
and be made available to the Virginia Department of
Transportation at the appropriate time.
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March 9, 1988
606
5. That the Virginia Department of Transportation and the
ommonwealth Transportation Board is hereby requested to make
vailable an equivalent matching allocation for the improvement
f Farmwood Drive (Route 1385).
6. That the County Administrator or his designee be
uthorized to take such actions and execute such documents as may
e necessary to accomplish this project, upon form as approved by
he County Attorney.
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cGraw,
On motion of Supervisor Garrett, seconded by Supervisor
and upon the following recorded vote:
Supervisors Johnson, Robers, McGraw, Nickens, Garrett
None
YES:
AYS:
N RE;
CITIZENS COMMENTS AND COMMUNICATIONS
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Mary Bush from Salem, Virginia spoke. She gave some
istory of Roanoke County and the part that her great grandfather
ohn McCauley played in the founding of the County. She
equested that special consideration be given to restoration of
he portraits at the Old Courthouse.
Mr. Hodge advised her that the Board of Supervisors has
llocated additional funds to finish restoration of the
ortraits.
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March 9, 1988
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IN RE:
REPORTS
1. Status Re ort on Decal Fee and Personal Pro
Tax Comoliance Efforts: Commissioner of the Revenue Wayne
Compton outlined suggested efforts to enforce compliance.
plan to continue door-to-door canvassing at apartment compl
and at homes for improper decals. They are considering hir'
college students to handle this and they could also look fo
abandoned vehicles.
Chairman Garrett appointed a committee of Supervi
Nickens, Mr. Compton and Mr. Hodge to discuss alternatives
make recommendations at the next board meeting.
IN RE:
EXECUTIVE SESSION
There was no Executive Session.
IN RE:
ADJOURNMENT
At 4:30 P.M., Supervisor Johnson moved to adjourn 0
March 15, 1988 for the purpose of a budget work session wit
School Board and County staff. The motion was seconded by
Supervisor McGraw. The motion carried by the following rec
vote:
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March 9, 1988
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YES:
Supervisors Johnson, Robers, McGraw, Nickens, Garrett
AYS:
None
&~Ü~«1
Lee Garrett, Chalrman