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Home My WebLink About3/29/1988 - Special ·1 ,>46' March 29, 1988 -. --_..,_.....~.._---_._----,-- -.--- ,-..--.--....--.....-- .-,------,--.-----...-----.--'.-.-..-..- .'-- --. __.__.+__'_._______ _.n..__._u._.___. _.._ _..~__.._. ____ n'_ ....._ ..~~.__ Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brarnbleton Avenue, SW Roanoke, Virginia 24018 March 29, 1988 The Roanoke County Board of Supervisors of Roanoke ounty, Virginia, met this day at the Roanoke County dministration Center, this being a special meeting for the urpose of a joint work session with the School Board and a I udget work session with the County staff. N RE: CALL TO ORDER Chairman Garrett called the meeting to order at 2:05 The roll call was taken. EMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers, Supervisors Bob L. Johnson, Steven A. McGraw, Harry C. Nickens MBERS ABSENT: None HERS PRESENT: Members of the Roanoke County School Board; Elmer C. Hodge, County Administrator; Bayes Wilson, Superintendent of Schools; Reta Busher, Director of Management and Budget ; Mary H. Allen, Deputy Clerk I I I I II II I I I j I II II ,I II II II !I II II II II II II II II U 64 '7 T March 29, 1988 -- -.--- ~.--------_. ----- Ii Ii II II I I IN RE: EXECUTIVE SESSION Supervisor Nickens moved to go into Executive Sess on pursuant to the Code of Virginia, 2.1-344(a) (2) to consider a real estate matter. The motion was seconded by Supervisor R bers and carried by a unanimous voice vote. IN REi OPEN SESSION At 2:45 p.m., Supervisor Nickens moved to return t Open Session. The motion was seconded by Supervisor Robers d carried by a unanimous voice vote. IN REi REPORT BY BLUE RIBBON COMMISSION Mr. Jospeh P. Handerhan, a member of Blue Ribbon Commission, was present to review their report. This commiss on was established by the Board of Supervisors to study all ser ces offered by the County to avoid duplications by the various departments. The findings of the commission included the following: 1. Duplication of Services: These included procurement, finance and budget, payroll, insurance, grounds nd I I I I 6 -4 å -~ March 29, 1988 -- --.......- -_.....~_...'--,"',,,...,-~~. _._..._.- '.- -.-,".--.,....-.., aintenance, and human resources. They recommend an rganizational vehicle to implement the consolidation of these 2. Administrative Staffinq: There has been an ncrease of 89 in staffing over the past four years in the County drninistration. They recommended the study of contract services, r part-time personnel for functional needs. 3. Public Service Center: They recommend that a long- ange facilities plan be developed with a view towards onsolidation of facilities to reduce the operational costs 'nherent in multiple buildings. 4. Cafeteria, Grounds Maintenance, Architectural, Both the Adrninisitration provide these services internally. They ecommend a study of the feasibility of contracting these to an outside vendor. 5. School Instructional Personnel: School enrollment declined annually since 1978, yet there has been an increase n the number of instructional personnel. The school system mploys 77.8 instruction personnel per 1,000 students. The lommission recommended ongoing analysis of the extra cost of aintaining instructional personnel in excess of the state upported mandate and the state average. 649 --4 March 29, 1988 6. Consolidation of All Countv Facilities: The Commission noted the number of separate operational facilitis throughout the County which resulted in inefficiencies, duplications and wasted manpower. They recommended that the Board seek to build a central Administration facility in the near future, possibly on the 26 acres of county-owned land behind the Public Service Center. Supervisor Johnson moved that the Board of Supervi ors receive the Blue Ribbon Commission recommendations for study and a report back to the Board in sixty days. The motion was ::::~ded by Supervisor McGraw and carried by a unanimous VOir I Mr. Hodge, advised that he felt this would get the II message out to the citizens that the County is working towar~s streamlining County government. Chairman Garrett directed c~unty Administrator Elmer Hodge to meet with the school administra~ion to work on these recommendations together. IN RE i JOINT BUDGET WORK SESSION Mr. Hodge responded to a list of questions concern~ng . II the budget from board members. He presented a list of persohnel by department. There have been 58 new positions since 1985, and he explained that these additions were due to the 911 system I I I -650 March 29, 1988 -.-..-. ,------. --,- ~-_._~-- -.----_._~~--- .- --_......_'~ -. ,~ .. . ....-.....-- . -- . ·ublic safety positions, additional assessors because of yearly ssessments, and positions due to the drainage program. In esponse to an inquiry from Supervisor Johnson, Mr. Hodge resented a list of the funded and unfunded positions for 1988/89. leven new positions have been added, but only three are funded y the General Fund. One new person will also be hired to handle ¡he meals tax. In response to other questions, Mr. Hodge presented a ist of lease-purchase agreements and a list of the requested ehicles. He has requested that 33 be funded and 73 be unfunded. ·e will also ! ¡pproval. I N RE; present a vehicle utilization policy for board SCHOOLS Superintendent of Schools Bayes Wilson reported to the II oard that the state mandates strongly affected the school II ~Udget. It will be necessary to reduce personnel by 114 ~ositions, including 49 teaching positions, 3 administrative ~ositions, 10 cafeteria workers and 52 teachers aides. The ~rograms over the state mandated programs are funded 100% by the ~ounty. He reviewed other changes necessary to balance the ~dget. The school system's budget still needs $1.3 million Jbllars. The County staff has recommended an additional $1 I 6 tj -1 ' March 29, 1988 million be transferred to schools which still leaves the sc 1001 administration out of balance by $300,000. Supervisors Robers and McGraw requested that the board study the additional cost savings recommended by the ue Ribbon Commission. Supervisor Nickens expressed concern that the elementary art program was being abolished and that 114 pos ions were being eliminated. He was concerned that teachers and programs were being reduced to allow teachers to receive a percent salary increase. He pointed out that the meals tax ad not yet passed and the funds were not yet available. The s oOlsil should not plan on them unless substantial savings are real' bed administration look at the capacity of each school in non-instructional areas. He suggested that the school study the redistricting of school lines. Supervisor Robers pointed out that salaries in school system and County exceed those of many businesses in Roanoke Valley. Frank Thomas, Chairman of the School Board review nonsalary items that had been reduced. IN RE; COUNTY BUDGET WORK SESSION ly [he I the I March 29, 1988 't~.. 6 5 2 ' ' -- ""' ...~- -._- - ,,~~ ..~-~ - -_.... ,_.... .. ~- ...-.-.. - - ._- -. ....,,~..' ....'"..._,,~-_.._-..'". ;., In response to an inquiry from Supervisor Nickens, irector of General Services Gardner Smith reviewed the savings ,s a result of the auatomated refuse collection vehicle. The laVingS since February is $31,000, and will continue until 1990. t that time there will be enough money saved to purchase another ehicle and the containers. Mr. Hodge advised that he was using he money saved for other needs of Mr. Smith's department and had equested the lease-purchase of the vehicle. Mr. Smith explained he spread sheets he presented to the board. Supervisors Johnson and Nickens expressed concern at II he large number of County vehicles. Both felt that this was an ,rea that could be cut. Supervisor Robers requested dates and timetables to be resented to the Board concerning the consolidation of services I etween the schools and county. Mr. Hodge responded that ~onsolidation of buildings and grounds and procurement would ~egin with this year's budget. He will also bring back a report ~n vehicle use which would begin to eliminate the number of I ehicles . Supervisor Robers asked for an analysis of the true ·ost of a 5% or 7.3% salary increase. The true cost would nclude benefits, social security, etc. Mr. Hodge advised he I ould bring that information back to the board. Supervisor ickens requested a cost analysis of the departments such as r I 6 53 March 29, 1988 Social Services and Youth Haven II that are shared by other localities. IN REi AMENDMENT TO RESOLUTION ADDRESSING REALLOCATION 0 INDUSTRIAL ACCESS FUNDS Mr. Hodge advised that this resolution had previo been passed, but the Virginia Department of Transportation requested different wording in the resolution. The resolut'on reallocates industrial access funds from the Southwest Indu trial Park to the Valleypointe project. Supervisor Johnson moved to approve the prepared resolution. The motion was seconded by Superviosr Nickens d carried by the following recorded vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSTAIN: Supervisor McGraw ___ . n. _....". _ RESOLUTION 32988-1 RESCINDING BOARD OF SUPERVISORS' ACTION TAKEN AUGUST 25, 1987 AMENDING ACTION TAKEN ON MARCH 9, 1988 AND REQUESTING THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION DEALLOCATE $128,145 OF INDUSTRIAL ACCESS ELIGIBILITY AND REALLOCATE $128,145 OF INDUSTRIAL ACCESS ELIGIBILITY TO THE VALLEYPOINTE PHASE I PROJECT IN ROANOKE COUNTY. I I -654 March 29, 1988 ..".~_._- .--,_._.._~ -.,..__..-._._~- .._,..-....-_,....~ ._~ . .. .,,___...._. ,_·u __.... ---- .-,.-...-. - BE IT RESOLVED by the Board of Supervisors of Roanoke ounty, Virginia, as follows: That having duly considered and previously authorized n escrow agreement on August 25, 1987 for industrial access unds in the amount of $128,145 for the development of Southwest ndustrial Park in Roanoke County; and that those funds were to e secured by letter of credit to ensure that qualifying indus- Iries were to be located within the park; and, That a County-State agreement was approved between oanoke County and the Virginia Department of Transportation on I ctober 6, 1987 setting forth the respective responsibilities of oth the County and State regarding the design and construction If the roadi and, That the Virginia Department of Transportation by that ,. greement will reimburse Roanoke County for eligible construction ,nd engineering items incurred subsequent to September 22, 1987 n the event that the County locates significant and qualifying ndustries on the remaining tractsi and, That the County has received a number of requests from ocal non-qualifying companies and individuals desirous of improv- ng the remaining tractsi and, That the County has other projects in need of indus- I rial access improvements which have strong potential for attract- Ing significant qualifying industry; and, r 6bJ- 1- March 29, 1988 I That the Board of Supervisors of Roanoke County h e taken action on March 9, 1988 also recinding action taken 0 August 25, 1987i and, NOW, THEREFORE, Roanoke County requests that the State Agreement of October 6, 1987 be voided and the County deallocate the use of industrial access funds in the amount of $128,145 for the Southwest Industrial Park in Roanoke Count, and reallocate industrial access funds in the amount of $128,145 for industrial access improvements to the Valleypointe Phase I project in Roanoke County making the total industrial acces allocation of State funding to Valleypointe to be $449,645 ($128,145 reallocation, plus $171,500 requested remaining industrial access funds and $150,000 matching State funds a described in resolution 2988-4 dated February 9, 1988). That the Clerk of this Board forthwith transmit c~rti- fied copies of this resolution together with any necessary l~d support data to the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supe~~isor I the following recorded vote: I Johnson, Robers, McGraw, Nickens, Garrettl Nickens, and upon AYES: Supervisors NAYS: None ABSTAIN: Supervisor McGraw ;1 1 II I 656 March 29, 1988 - ..-..-._-- - ,-- '.._--,-_._-,_._....".~ -~ .---.-.--,.~.......~, -_._-'....-~ .._-._. _.--"-- -"'--'- ........_.--,._, -~~~.--~~-_.~...- _1. ___..__,__ ,_~-_,___, __'.......~ ... ._---~ .. . ._---"---~_...__. ... .-.- ._..-.._~.__..__._._,.- .......-,.......,- N REi EXECUTIVE SESSION ( At 5:10 p.m., Supervisor Johnson moved to go into xecutive Session pursuant to the Code of Virginia 2.1-344 (a) 2) to discuss a real estate matter. The motion was seconded by upervisor Garrett and carried by unanimous voice vote. N REi OPEN SESSION At 5:23 p.m., Supervisor Garrett moved to return to 'pen Session. The motion was seconded by Supervisor Johnson and ,arried by a unanimous voice vote. N REi ADJOURNMENT At 5:25 p.m., Chairman Garrett adjourned the meeting. ~ ~~t:~ Lee Garrett, Cha~rman