The URL can be used to link to this page

Home My WebLink About4/20/1988 - Special I I 682 April 20, 1988 - -.- -_. - Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 April 20, 1988 The Roanoke County Board of Supervisors of Roanoke nty, Virginia, met this day at the Roanoke County inistration Center, this being the 20th day of April 1988 and a pecial meeting for the purposes of a joint budget work session wi h the School Board. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 2:05 p. . The roll call was taken. ME BERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers, Supervisors Bob L. Johnson, Steven A. McGraw, Harry C. Nickens ME BERS ABSENT: None ST F PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator for Community Services and Development; Paul M. Mahoney, County Attorney, Mary H. Allen, r 68 3 -t ~ April 20, 1988 - .. .-. .-------.--------. .-. fI- II !, ---.-.---.- Deputy Clerk; Reta Busher, Director of Management and Budget OTHERS PRESENT: School Board Chairman Frank E. Thomas, Board members Barbara B. Chewning, Paul Black, Richard Cullinan, Charlsie Paffor , Superintendent Bayes E. Wilson IN REi JOINT BUDGET WORK SESSION Chairman Garrett advised that this work session was 0 provide an opportunity for discussion on the school budget. H commended Supervisor Nickens and Robers for their actions in meeting with School Board members. Supervisor Robers reported on the meeting held with with School Board members Frank Thomas, Paul Black, Supervisor Nickens and Robers, County Administrator Elmer Hodge and Scho I Superindendant Bayes Wilson on April 15, 1988. They were able to identify savings of $92,000 by combining maintenance and operation costs assumed by the County; $50,000 by combining Procurement; $43,000 from the elimination of a position in the school; $20,000 from a transfer to cafeteria fund; $100,500 fr m transfer from the bus fund. The County has also agreed to fun an additional $100,000 to the school budget. There is also a potential $200,000 by combining buildings maintenance. The School Board will report back to the Board of Supervisors on t is step by July 1, 1988. I I ~. ;--- I I ---, 684 April 20, 1988 ~ ---,._----- The committee also set forth dates by which the School B would report to the Board of Supervisors as far as ining and farming out of certain operations within the County a School Systems. The County is to receive a report regarding t combining of non-teaching personnel, finance operations and roll by March 1, 1989. The School Board will have a report by 1, 1988 concerning outside contracting of cafeteria se vices and transportation. Supervisor Robers advised ca culations on savings will be rechecked for accuracy. They al 0 discussed the schools taking over their portion of data pr cessing. The School Board also came up with certain savings wh ch could retain the elementary art program. Frank Thomas, Ch irman of the School Board stated he felt the meeting was very pr ductive. He advised there is $106,000 being put back into the sc 001 budget. While this amount would fund the elementary art te chers, the School Board has not made a decision on how these fu ds will be spent. County Administrator Elmer Hodge reported that the ef orts to combine services will be studied by the staffs in olved in these services and they will work through the issues. He felt that beginning with the combination of procurement and ma ntenance and operations was the right approach. Superintendent Wilson advised they would continue to ev luate the consolidation or closing of smaller schools, and the 685 .-.--.- .....-----A,p-I.:-i-.l---2-{).....-- -1~-8 - -- .. --. - --=~==:=F , --_.- -- Bent Mountain renovation project will be postponed for one yea . Superintendent Wilson also presented a breakdown of he teaching positions. Mrs. Pafford expressed concern with the funding form la and the effect this will have on the quality of education in Roanoke County. She asked what can be done in the future to ensure that the budget problems don't continue. Supervisor Garrett advised that consolidation of services is one the acti ns that the Board of Supervisors has taken to alleviate the probl ms in the future. Supervisor Nickens reminded Mrs Pafford that t e School Board had the power and responsibility to adjust the school budget to keep quality and excellence in the school system. I Supervisor Robers recommended that a committee be formed from both groups that will meet periodically to discuss the problems and establish goals. One important savings would be to combine those business functions not related to teaching. Supervisor Johnson pointed out that the Board of Supervisors i responsible to the electorate, while the School Board is not. He also pointed out that with declining enrollment and the agi g of the population, these financial problems will continue. School Board Chairman Thomas asked if the County wou d share any additional revenue with the schools on a 50/50 basis Mr. Hodge responded they would have to evaluate the situation before a commitment could be made. I I I , 686 I RE: BUDGET WORK SESSION Supervisor Johnson expressed concern about using recurring revenue to balance the budget. This was the 0,000 balance remaining from the 1987/88 budget. He felt that County should prepare the budget within recurring revenues. ervisor McGraw advised that he would like to continue allowing County Administrator to prepare the budget and he had no blems with the budget as presented. Supervisor Robers stated he felt that expenditures concerning buildings and grounds ma ntenance should be postponed until the consolidation of this de artment with the schools is complete. Mr. Hodge outlined the progress the County has made in pr viding services to the citizens. He stated that even though th population has not grown, the County has increased services to citizens. Supervisor Robers asked why the "Miscellaneous" ca egory has increased from $500,000 to over $900,000. Director of Budget Reta Busher explained that this was to cover expenses to the Regional Airport Commission and the balance was to cover po ential litigation for the Dixie Caverns landfill. Supervisor Robers asked if the County was beginning st ndardization of computers. Supervisor Johnson asked why the -----.---Apr i 1 2 Qz---19 8 8 _:.._____-=-_:..-=----====-=-==--==-~..:: .... .---- -----=---====c~-=cc.=-1ì7==---.-" ·1 687 -----.. - County used so many different computers. Director of Manageme t Information Services Don Myers explained that the Hewlett Pack rd will be the main-frame computer. The Wang equipment was purchased prior to standardization but is compatible with the standards that were set. The County standards will be IBM compatible computers. That is all that will be purchased in t e future. Vendors have not been standardized, only that they mu t be IBM compatible. Mr. Hodge explained that the County is beginning a R sk Management section to work on insurance and liability. This could result in substantial savings. Supervisor Johnson suggested that the County should consider hiring a risk manage . In response to a question from Supervisor Robers, Mr Hodge explained that the increase in economic development was larger contribution to the Regional Partnership. Supervisor Johnson expressed the hope that any contributions to economic development would have specific results. Supervisor Nickens expressed concern at the donation to the Convention Bureau because this will be an ongoing contribution. Supervisor John on and McGraw both stated they supported this contribution becaus it was a regional approach, and while the County has not participated in the past, the have received tangible benefits. The Board and staff discussed other categories and w y it was necessary to increase certain expenditures. I I I I ., 688 April 20~ 1988 At 4:07 p.m., Supervisor Johnson moved to adjourn. The m ion was seconded by Supervisor Nickens and carried by a u nimous voice vote. -L-~v41 Lee Garrett, Chairman