HomeMy WebLinkAbout8/9/1988 - Regular
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August 9, 1988
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brarnbleton Avenue, SW
Roanoke, Virginia 24018
August 9, 1988
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the second Tuesday, and the
first regularly scheduled meeting of the month of August, 1988.
IN RE:
CALL TO ORDER
Chairman Garrett called the meeting to order at 3: 05
p.m. The roll call was taken.
MEMBERS PRESENT:
Chairman Lee Garrett, Vice Chairman Richard
Robers, Supervisors Bob L. Johnson, Harry
C. Nickens
MEMBERS ABSENT:
Supervisor Steven A. McGraw
STAFF PRESENT:
Elmer C. Hodge, County Administrator; John
M. Chambliss, Assistant County
Administrator for Human Services; John R.
Hubbard, Assistant County Administrator of
Community Services and Development; Don M.
Myers, Assistant County Administrator for
Management Services; Joseph Obenshain,
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August 9, 1988
Assistant County Attorney,
Deputy Clerk
Mary H. Allen,
IN RE:
OPENING CEREMONIES
The invocation was given by The Reverend Steve Harris,
Baptist Childrens' Home.
The Pledge of Allegiance was recited by
all present.
IN RE:
REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF
AGENDA ITEMS
Supervisor Nickens requested that Item K-6 be added to
the Agenda, a resolution of support for a request from the
Greater Roanoke Transit Company for oil overcharge refund for the
RADAR/CORTRAN program.
IN RE:
NEW BUSINESS
1. Resolution reauestinG a referendum of the auestion
of chanGinG the method of selection of members of the Count v
School Board:
Because of Supervisor McGraw's absence, Supervisor
Johnson moved to continue this item to August 23, 1988. The
motion was seconded by Supervisor Robers and carried by the
following recorded vote:
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August 9, 1988
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Supervisors Johnson, Robers, Nickens, Garrett
None
Supervisor McGraw
2. Auuroval of aGreement with Roanoke Electric Steel
and aDDroDriation of funds concerninG the Dixie Caverns Landfill
CleanuD: County Administrator Elmer Hodge advised that the
AYES:
NAYS:
ABSENT:
cleanup in the Dixie Caverns Landfill is currently in progress.
When the slag/fly ash was disposed of in the landfill in the late
60's and early 70's, it was not known to be harmful in any way.
Only recently has it been determined that extra precaution should
be used. Roanoke County and Roanoke Electric Steel have now come
to an agreement and will share equally the costs associated with
the cleanup of the slag/fly ash. The estimated direct cost for
the cleanup is $800,000 of which the County's share will be half.
In response to a question from Supervisor Garrett, Mr.
Hodge advised that the arrangement calls for both Roanoke
Electric Steel and the County to share the costs of any future
problems. The County had handled the costs of the sludge and
paint drum removal and will try to get these costs back from the
other entities.
Supervisor Johnson moved to approve the execution of
the agreement and appropriation of $400,000 for the County's
share of the expense. The motion was seconded by Supervisor
Nickens and carried by the following vote:
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August 9, 1988
Supervisors Johnson, Robers, Nickens, Garrett
None
Supervisor McGraw
3. Reuort on the Roanoke County smokinG Dolicv:
Director of Human Resources Keith Cook reported that the The
Department of Human Resources has been developing a smoking
policy for county buildings and facilities. The Smoking Policy
Committee was established and included smokers and nonsmokers
represent ing all county buildings, members of the Employee
Advisory Committee, the Roanoke County Health Department, the
American Lung Association and the Roanoke Valley Alive and Well
Coalition. Mr. Cook presented the proposed policy which
establishes guidelines for smoking. He stated that the
Courthouse and County Jail are not covered by the attached
policy, based on the unique characteristics of these buildings.
Staff is recommending that the Board review the proposed Smoking
Policy and offer suggestions. The policy will then be reviewed
with the Smoking Policy Committee and department heads. Staff is
also requesting an appropriation of funds for air filters for use
in common areas.
AYES:
NAYS:
ABSENT:
Supervisor Garrett fel t that the six-month transition
period was too long. Mr. Cook responded that it could be
accelerated. Supervisor Johnson felt that the appropriation for
air filters should not come from the fund balance as the report
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August 9, 1988
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requested.
Supervisor Nickens questioned whether the air filter
devices are necessary, and asked if the schools were included.
Mr. Cook responded that schools were not included in the policy.
Supervisor Nickens moved to bring back the policy for a
vote in 30 days.
The motion was seconded by Supervisor Garrett
and carried by the following vote:
AYES:
Supervisors Johnson, Robers, Nickens, Garrett
NAYS:
None
ABSENT:
Supervisor McGraw
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Results of the action
of surulus vehicles and
reauests
to
add vehicles to the
fleet:
Assistant County
Administrator John Chambliss reported that the County, along with
the Ci ty of Salem and County School Board held an auction for
surplus vehicles on July 23.
The County sold 34 vehicles and
received $25,175 before deducting the auction expenses. Two
pieces of fire equipment will be sold by sealed bid and several
vehicles still need to be turned in for disposal.
The County now
has 355 vehicles.
The policy set a total of 356 vehicles at
their meeting on May 24, 1988.
Several requests have been made for additional
vehicles, including insurance of three Cave Spring Rescue Squad
vehicles, a vehicle for the Commissioner of Revenue's office for
I administration of the meals tax program, and allowing the Clerk
of Circuit Court to continue use of her vehicle even though the
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August 9, 1988
minimum mileage requirements are not met.
the Commissioner of Revenue's car will
minimum limit.
Staff recommended that the request of the rescue squad
be approved, and the request of the constitutional officers be
considered individually by the Board of Supervisors.
Supervisor Nickens moved to authorize the County
Administrator to amend the policy to allow for adding the Cave
Spring Rescue Vehicles and one vehicle for the Commissioner of
Revenue's office for meals tax administration and decal checking,
as long as that vehicle meets the minimum mileage requirements.
The motion was seconded by Supervisor Robers and carried by the
following vote:
AYES: Supervisors JOhnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
Mr. Chambliss advised
meet the 12, 800 mile
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IN RE:
REQUESTS FOR WORK SESSIONS
1. Request for a work session on the urouosed street
standards: Development Director Arnold Covey requested a work
session on September 13, 1988. The Homebuilders have requested
to be included in the work session.
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August 9, 1988
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IN RE:
FIRST READING OF ORDINANCES
1. Ordinance amendinG ChaDter 18 of the Roanoke County
Code. Sewers and SewaGe DisDosal. concerninG the Drocedures and
urescribed fees for issuance of Dermits for seDtic tanks and
wells: Assistant County Attorney Joseph Obenshain reported that
the Board of Supervisors decided on July 26, 1988 to retain the
County's septic tank permit fee and have the County Treasurer
collect both the County and State fees. The Board also requested
that the staff develop a process by which a County resident could
I complete the application and fee process in one location. The
County ordinance has been amended to include these procedures.
No one was present to speak to the ordinance.
Supervisor Nickens moved to approve first reading of
the ordinance. The motion was seconded by Supervisor Robers and
carried by the following vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
IN RE:
SECOND READING OF ORDINANCES
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1. Ordinance acceDtinG an offer and authorizinG the
conveyance of a riaht-of-wav and easement to AUDalachian Power
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August 9, 1988
ComDanv for Green Hill Park:
Mr. Obenshain advised that
Appalachian Power has requested that the County of Roanoke convey
this right-of-way. No one was present to speak to the ordinance.
Supervisor Johnson moved to approve the ordinance. The
motion was seconded by Supervisor Nickens and carried by the
following vote:
AYES:
Supervisors Johnson, Robers, Nickens, Garrett
NAYS:
None
ABSENT:
Supervisor McGraw
ORDINANCE 8988-3 ACCEPTING AN OFFER AND
AUTHORIZING THE CONVEYANCE OF A
RIGHT-OF-WAY AND EASEMENT TO
APPALACHIAN POWER COMPANY
BE I T ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of
the Charter of Roanoke County, the subject property has been de-
clared to be surplus and is being made available for other public
uses, i.e. utility easement; and
2. That pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, a first reading concerning the
disposition of the subject property was held on July 26,
1988; a
second reading was held on August 9, 1988; and
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August 9, 1988
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3. That the right-of-way and easement are located on
property owned by Roanoke County in the Catawba Magisterial Dis-
trict located off of Route 639 at Green Hill Park; and
4. That the offer of Appalachian Power Company in the
amount of $1.00 is hereby accepted and all other offers are re-
jected; and
5. That the proceeds from the sale of the right-of-way
and easement are to be allocated to the capital reserves of Roa-
noke County; and
6. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of said pro-
perty, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens, and upon the following recorded vote:
AYES: Supervisors Johnson, Nickens, Robers, Garrett
NAYS: None
2. Ordinance acceDtinG an offer and authorizinG
conveyance of an easement to ADDalachian Power ComDanv at the
Fire and Rescue TraininG Center: Mr. Obenshain reported this
easement is necessary for the next phase of the regional fire and
rescue training center. No one was present to speak to the
ordinance.
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August 9, 1988
Supervisor Nickens moved to approve the ordinance. The
motion was seconded by Supervisor Robers and carried by the
following vote:
AYES:
Supervisors Johnson, Robers, Nickens, Garrett
NAYS:
None
ABSENT:
Supervisor McGraw
ORDINANCE 8988-4 ACCEPTING AN OFFER AND
AUTHORIZING THE CONVEYANCE OF AN EASEMENT
TO APPALACHIAN POWER COMPANY AT THE FIRE
AND RESCUE TRAINING CENTER
BE I T ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of
the Charter of Roanoke County, the subject property has been de-
clared to be surplus and is being made available for other public
uses, i.e. utility easement; and
2. That pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, a first reading concerning the
disposition of the subject property was held on July 26, 1988; a
second reading was held on August 9, 1988; and
3. That the easement is located on property owned by
Roanoke County in the Catawba Magisterial District located on the
westerly side of Virginia Secondary Highway 630 (Kessler Mill
Road), Roanoke County Public Service Center; and
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August 9, 1988
4. That the offer of Appalachian Power Company in the
amount of $1.00 is hereby accepted and all other offers are re-
jected; and
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5. That the proceeds from the sale of the easement are
to be allocated to the capital reserves of Roanoke County; and
6. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of said pro-
perty, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor Nickens, seconded by Supervisor
Robers, and upon the following recorded vote:
AYES: Supervisors Johnson, Nickens, Robers, Garrett
NAYS: None
ABSENT: Supervisor McGraw
IN RE:
APPOINTMENTS
1. Communi tv Corrections Resources Board: Supervisor
Nickens nominated Bernard Hairston to another one-year term
expiring August 13, 1989.
2. Landfill Advisorv Committee: Supervisor Johnson
I nominated Harold Richardson to represent the Hollins Magisterial
District.
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Au ust 9 1988
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
SUDervisor Robers reported on the Northern Virginia Day
plans, and announced that invitations to business leaders in the
Roanoke Valley will be issued soon. He also announced that the
Roanoke Ci ty representative will attend the next Roanoke Valley
Cooperation Committee meeting.
Suuervisor Nickens asked Director of General Services
Gardner Smith for an update of the next phase of the automated
refuse program. Mr. Smith advised that the containers were not
yet available and the delivery date is now August 12. The next
phase will begin when containers are delivered.
Supervisor Nickens also asked Mr. Hodge to bring back a
status report on employees in the Sheriff's Department and
whether they are a part of the County's personnel plan. He
further suggested that the board members participate in the
health risk appraisal planned for August 26, 1988.
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IN RE:
CONSENT AGENDA
Supervisor Johnson moved to approve the Consent Agenda
with the addition of Item 6. The motion was seconded by I
Supervisor Robers and carried by the following vote:
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August 9, 1988
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AYES:
Supervisors Johnson, Robers, Nickens, Garrett
NAYS:
None
ABSENT:
Supervisor McGraw
RESOLUTION NO. 8988-5 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM k -
CONSENT AGENDA
BE I T RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for August 9, 1988, designated as Item K -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
1. Confirmation of Committee appointment to the
Library Board.
2. Request for acceptance of Woodmont Drive into the
Virginia Department of Transportation Secondary
System.
3. Acquisition of pipeline crossing I-81 and sewer
easement through Huffman Estate property.
4. Acquisition of sewer easement through Harris
Estate Property.
5. Resolution requesting acceptance into the Va.
Department of Transportation Secondary System of
streets in the Cherokee Hills subdivision.
6. Resolution supporting request from Greater ROanoke
Transi t Company for use of the Oil Overcharge
Refund for the RADAR/CORTRAN Program.
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August 9, 1988
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Johnson, seconded by Supervisor
Robers, and upon the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSENT: Supervisor McGraw
AMENDED
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RESOLUTION 8988-5.b REQUESTING ACCEPTANCE OF
WOODMONT DRIVE, FROM ITS INTERSECTION WITH CAVE SPRING
LANE TO ITS TERMINUS AT THE CUL-DE-SAC, INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD
SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1 . That this matter came this day to be heard upon the
proceedings herein, and upon the application of James H. Buckland
and Lloyd G. Lazarus that Woodmont Drive be accepted and made a
part of the Secondary System of State Highways under Section
33.1-229 of the Virginia State Code.
2 . That it appears to the Board that drainage easements
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and a fifty (50) foot right-of-way for said road have been
August 9, 1988
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dedicated by virtue of a certain map/maps known as Woodmont
Manor, Section 3 Subdivision which map was recorded in Plat Book
10, Page 59, of the records of the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, on May 11, 1987, and Woodmont
Manor, recorded in Plat Book 6, Page 87, on May 12, 1967, and
that by reason of the recordation of said maps no report from a
Board of Viewers, nor consent or donation of right-of-way from
the abutting property owners is necessary.
The Board hereby
guarantees said right-of-way for drainage.
3. That said road known as Woodmont Drive and which is
I shown on a certain sketch accompanying this Resolution, be, and
the same is hereby established as public road to become a part of
the State Secondary System of Highways in Roanoke County, only
from and after notification of official acceptance of said
street or highway by the Virginia Department of Transportation.
On motion of Supervisor Johnson, seconded by Supervisor
Robers, and upon the following recorded vote:
AYES:
Supervisors Johnson, Nickens, Robers, Garrett
NAYS:
ABSENT:
None
Supervisor McGraw
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RESOLUTION 8988-5.e REQUESTING ACCEPTANCE OF
WHITE EAGLE LANE, BUFFALO CIRCLE, BLACKHAWK CIRCLE, TEE
PEE LANE, WARRIOR DRIVE, BUCKSKIN LANE, CANOE CIRCLE,
WARBONNET ROAD, TOMAHAWK CIRCLE, AND SCOUT CIRCLE INTO
THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1 . That this matter came this day to be heard upon the
proceedings therein and upon the application for:
a. White Eagle Lane, a section of road extending from
Cherokee Hills Drive (Route 1161) in a northeasterly
direction to Buffalo Circle for a distance of 0.06
miles .
Buffalo Circle extending in a northwest - southeast
direction from a T-turn around to a cul-de-sac and
intersecting with White Eagle Lane for a distance of
0.15 miles.
Blackhawk Circle extending from Buffalo Circle in a
southwest direction to a cul-de-sac for a distance of
0.04 miles.
Tee-Pee Lane extending from Cherokee Hills Drive (Route
1161) in a southerly direction to Warrior Drive for a
distance of 0.07 miles.
Warrior Drive extending in a northwest - southeast
direction from a T-turn around to a cul-de-sac and
intersecting with Tee-Pee Lane for a distance of 0.20
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August 9, 1988
b.
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miles.
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August 9, 1988
f. Buckskin Lane extending from Cherokee Hills Drive
(Route 1161) in a northerly direction to a cul-de-sac
for a distance of 0.08 miles.
g. Canoe Circle extending from Cherokee Hills Dri ve (Route
1161) in a northerly direction to a cul-de-sac for a
distance of 0.07 miles.
h. Warbonnet Road extending from Cherokee Hills Drive
(Route 1161) in a northerly direction to a cul-de-sac
for a distance of 0.10 miles.
i. Tomahawk Circle extending from Warbonnet Road in a
westerly direction to a cul-de-sac for a distance of
0.09 miles.
j. Scout Circle extending from Cherokee Hills Drive (Route
1161) in a southwesterly direction to a cul-de-sac for
a distance of 0.09 miles.
Pursuant to Section 33.1-72.1, Paragraph C-1 and funded pursuant
to Section 33.1-75.1, Paragraph A of the Code of Virginia, of
1950 as amended.
2. That this Board does guarantee the Commonwealth of
Virginia an unrestricted right-of-way of 50 feet with necessary
easements for drainage as recorded in Plat Book 9, Page 59, dated
February 13, 1976, and deeds of later dates, of record in the
Roanoke County Circuit Court Clerk's Office.
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August 9, 1988
3.
That this Board does certify that this road was open to
public use prior to July 1, 1978, at which time it was open to
and used by motor vehicles.
4. That this Board does certify that speculative interests
are not involved.
5. That said roads known as White Eagle Lane, Buffalo
Circle, Blackhawk Circle, Tee-Pee Lane, Warrior Drive, Buckskin
Lane, Canoe Circle, Warbonnet Road, Tomahawk Circle and Scout
Circle and which are shown on a certain sketch accompanying this
resolution be, and the same is hereby established as
public
roads to become a part of the state secondary system of highways
in Roanoke County, only from and after notification of official
acceptance of said street or highway by the Virginia Department
of Transportation.
On motion of Supervisor JOhnson, seconded by Supervisor
Robers, and upon the following recorded vote:
AYES:
Supervisors JOhnson, Nickens, Robers, Garrett
NAYS:
ABSENT:
None
Supervisor McGraw
RESOLUTION 8988-5f SUPPORTING REQUEST FROM
GREATER ROANOKE TRANSIT COMPANY FOR USE OF THE
OIL OVERCHARGE REFUND FOR THE RADAR/CORTRAN
PROGRAM
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August 9, 1988
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WHEREAS, The Roanoke County Board of Supervisors was
responsible for implementation of the CORTRAN Program and
supports its continuation under the RADAR/CORTRAN Program, and
WHEREAS, from 1973 to 1980, certain oil companies
overcharged for their products and a fund was established
allowing these companies to refund these monies, and
WHEREAS, The Greater Roanoke Transit Company has applied
for these funds from the Virginia Department of Transportation,
to allocate them to the RADAR/CORTRAN, and
WHEREAS, RADAR/CORTRAN will use these funds for
I a $56, 3l 0 project which involves the computerization of vehicle
data collection devices.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia as follows:
1 . That the Board of Supervisors supports the request
of the Greater Roanoke Transit Company to receive Oil Overcharge
Refund money to be allocated to the RADAR/CORTRAN project, and
2. That a certified copy of this resolution be sent to
Virginia Department of Transportation, and that
3 That certified copies of this resolution be sent to
other Roanoke Valley localities urging them to support this
request.
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On motion of Supervisor Johnson, seconded by Supervisor
Nickens, and upon the following recorded vote:
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August 9, 1988
AYES:
NAYS:
ABSENT:
Supervisors Johnson, Robers, Nickens, Garrett
None
Supervisor McGraw
IN RE:
REPORTS
The following reports have been received and filed:
1. Capital Fund Unappropriated Balance
2. General Fund Unappropriated Balance
3. Board Contingency Fund
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IN RE:
CITIZENS COMMENTS AND COMMUNICATIONS
Wanda Manual, 4930 Bower Road S. W., spoke in
opposi tion to changing the present method of selecting school
board members by a School Board Selection Committee.
IN RE:
EXECUTIVE SESSION
At 4: 00 p. m., Supervisor Garrett moved to go into
executive session pursuant to the Code of Virginia, Section 2-1-
344 (a) (2) to discuss acquisition of real estate. The motion
was seconded by Supervisor Nickens and carried by the following
vote:
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AYES:
NAYS:
ABSENT:
IN RE:
session.
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August 9, 1988
Supervisors Johnson, Robers, Nickens, Garrett
None
Supervisor McGraw
OPEN SESSION
At 4: 30 p.m. Supervisor Johnson moved to return to open
carried by the following vote:
The motion was seconded by Supervisor Garrett and
AYES:
NAYS:
ABSENT:
IN RE:
Supervisors Johnson, Robers, Nickens, Garrett
None
Supervisor McGraw
ADJOURNMENT
At 4:31 p.m., Chairman Garrett adjourned the meeting to
tour the old and new William Byrd Middle Schoa~~.
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'~êe Garrett, Chairman
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