HomeMy WebLinkAbout9/13/1988 - Regular
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September 13, 1988
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24018
September 13, 1988
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the second Tuesday, and the
first regularly scheduled meeting of the month of September,
1988.
IN RE:
CALL TO ORDER
Chairman Garrett called the meeting to order at 3: 05
p.m. The roll call was taken.
MEMBERS PRESENT:
Chairman Lee Garrett, Vice Chairman Richard
Robers, Supervisors Bob L. Johnson, Steven
A. McGraw, Harry C. Nickens
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; John
M. Chambliss, Assistant County
Administrator for Human Services; John R.
Hubbard, Assistant County Administrator of
Community Services and Development; Don M.
Myers, Assistant County Administrator for
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September 13, 1988
Management Services; Paul
County Attorney, Mary H.
Clerk
M. Mahoney,
Allen, Deputy
IN RE:
OPENING CEREMONIES
,
The invocation was given by Assistant County
Administrator John Chambliss.
The P ledge of Allegiance was
recited by all present.
IN RE:
EXECUTIVE SESSION
At 3: lOp. m., Supervisor Garrett moved to go into I
Executive Session pursuant to the Code of Virginia Section 2-1-
344 (A) (6) to discuss investing of public funds concerning the
Spring Hollow Reservoir and the Dixie Caverns Landfill. The
motion was seconded by Supervisor Nickens and carried by the
following recorded vote:
AYES:
Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS:
None
IN RE:
OPEN SESSION
At 3:40 p.m., Supervisor Garrett moved to return to
open session.
The motion was seconded by Supervisor Johnson and
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carried by the following recorded vote:
September 13, 1988
127
AYES:
NAYS:
Supervisors Johnson, Robers, McGraw, Nickens, Garrett
None
IN RE:
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1 . Proclamation declarinQ the week of SeDtember 11
17, 1988 as Constitution Week: Chairman Garrett read a
proclamation declaring the week of September 11 through September
17 as Constitution Week. He presented the proclamation to County
Attorney Paul Mahoney, a member of the Constitution Bicentennial
II Commission.
IN RE:
NEW BUSINESS
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1. Authorization to Droceed with SDrinQ Hollow
Reservoir: County Administrator Elmer Hodge advised that the
search for a new water supply has gone on for many years.
Studies have been conducted since 1967 by the Corps of Engineers,
State Water Control Board and many engineering firms. It is
hoped that Roanoke City and Salem City will join the project, but
if not, Roanoke County will proceed with an expandable reservoir.
Assistant County Administrator John Hubbard presented a
history of the search for a water supply. He advised there had
been 19 reports conducted since 1967. There were 20 options
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Se tember 13 1988
studied for a potential water supply. In 1981, a water committee
was established and in 1983 it was recommended to pursue the
Spring Hollow Reservoir. Roanoke City, Roanoke County and Salem
each pro jected their own water needs up to the year 2040. In
1984 the County began applying for the necessary permits from the
state and federal government and now have both permits. The
state permit allows a yield of 29 million gallons per day and the
federal permit allows a yield of 23 million gallons per day. The
federal permit will meet our needs to the year 2030. Use of the
river will decrease the flow only ten percent.
Mr. Hubbard advised that use of Smith Mountain Lake has
also been studied for 20 years but none of the consultants have
recommended this as the County's water supply because of water
quality, cost of operation and construction.
The estimated cost for the dam and reservoir in 1983
was $35,000,000. The preliminary updates now project the cost at
$36,500,000. If the treatment facilities and transmission mains
are added, the total cost will be $70,000,000. However, the
costs for treatment and transmission mains would remain the same
regardless of the choice of a water supply. None of the
consultants recommended use of ground water.
Mr. Hubbard announced that the County had made
concessions to the environmental organizations by reducing the
yield from 29 mgd to 23 mgd to protect the endangered fish
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September 13, 1988
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species and the river. he advised the County has two options.
One would proceed with a 17 mgd reservoir to meet Roanoke
County's needs only. The other would proceed with a 23 mgd
reservoir in phases which would allow the two cities time to
decide whether to participate.
Staff is recommending that Hayes, Seay, Mattern and
Mattern be authorized to proceed with the final design of a dam
and reservoir and that $175,000 be allocated toward this project.
Supervisor Johnson and Supervisor Garrett expressed
hope that the Cities of Roanoke and Salem would join the County
in proceeding with the reservoir.
Supervisor Johnson moved that the staff and Hayes,
Seay, Mattern and Mattern be authorized to proceed with the final
design for the dam and reservoir at Spring Hollow to supply 23
million gallons of water per day for the Roanoke Valley. The
motion was seconded by Supervisor Robers, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
2. Year-end Financial Information: Director of
Finance Diane Hyatt reported that the preliminary figures are now
available although the audit is still ongoing. The revenues are
$1 .5 million over budget due to proration of personal property.
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September 13, 1988
There was a savings in expendi tures due to cutbacks, and by
delaying capital and lease purchases. As a result, there is $1.8
million net in additional monies. $500,000 has been appropriated
as a beginning balance for 1988/89 fiscal year and $400,000 has
been appropriated for Dixie Caverns. The remaining funds could
be added to the fund balance. There still remain some
outstanding contingencies such as the Dixie Caverns Landfill.
Staff is recommending that $50,000 also be added to the Board
Contingency Fund.
Supervisor Nickens moved to approve the staff
recommendation. The motion was seconded by Supervisor McGraw,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
3. ADDroval of Roanoke Count v SmokinQ Policv:
Director of Human Resources Keith Cook advised that the smoking
pOlicy has been reviewed with the Smoking Policy Committee. The
changes include a 60-day implementation policy and the specific
deletion of the County schools from the policy. Staff recommends
that the policy be approved.
Supervisor Nickens moved to approve the policy with the
exception that the $9,000 funds for ventilation equipment be
deleted. The motion was seconded by Supervisor McGraw, and
carried by the following recorded vote:
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September 13, 1988
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AYES:
NAYS:
Supervisors Johnson, Robers, McGraw, Nickens, Garrett
None
4. ReQuest for additional SDace and other imDrovements
at the Administration Center: Assistant County Administrator Don
Myers reported that conditions at the Office of Treasurer,
Commissioner of Revenue and Real Estate Assessment are extremely
crowded. There is no enough room for storage and an effective
work area. Also, citizens conducting business with Utility
Billing must stand in the hall and speak through a hole in a
window . Additional office space is also necessary for the
Director of Development and Inspections and in Engineering.
Other problems include lack of proper signage and lack of floor
covering in the hallways which are very slick.
Staff recommends the installation of three modular
units on the property to alleviate space problems, proper signage
and marking for the parking lot and carpeting of the halls and
stairways. The cost would be $50,000. Staff is also requesting
permission to proceed with preparation of additional office space
by rearrangement of the space in the Community Room and space
from Mr. Mahoney's office to the County Administrator's office.
In response to a question from Supervisor Johnson, Mr.
Myers advised that the ongoing cost for the modular units would
be $33,000 per year, based on a five-year lease purchase.
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September 13, 1988
Supervisor Nickens stated he felt this was a "bandaid"
approach and too costly at $62.00 per square foot. He also felt
other al ternatives could be more cost-effective. Supervisor
Johnson requested that future reports show the entire cost of a
project, not just a yearly cost.
Supervisor Nickens moved to table the issue
time in the future. The motion was seconded by
Johnson, and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens,
NAYS: Supervisors McGraw, Garrett
5. Authorization to Droceed with the location and
construction of the Bonsack Fire Station: Fire and Rescue Chief
Tommy Fuqua advised that $300,000 has been set aside from the
1985 bond issue for a fire station in the Bonsack area. Staff
has met wi th other localities to discuss the possibility of a
joint operation and there is interest in the concept. Staff has
property currently designated for this fire station adjacent to
the Botetourt-Roanoke County joint library, but has identified a
site that would provide better service at State Route 604 and 608
adjacent to Challenger Drive. It is now necessary to move
forward because of the deadline for expenditure of the bond money.
until some
Supervisor
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Staff recommends that negotiations take place to exchange the
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property at the joint library for the property adjacent to
Challenger Dr i ve, and authorize construction of a fire station to
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September 13, 1988
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begin in early spring. Equipment and staffing needs will be
addressed in the future budget process.
Supervisor Johnson moved to approve staff
recommendations and to report back to the board on negotiations
to relocate the fire station. The motion was seconded by
Supervisor McGraw, and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
6. Authorization to execute aareement with Roanoke
Ci t v concernina Dretreatment of industrial waste discharae:
Utility Director Clifford Craig advised that the municipalities
in the Roanoke Valley have proposed that they enter into an
agreement whereby each municipality would administer their own
sewage use ordinance as it pertains to industrial waste.
Reporting of industrial sanitary sewer users is a requirement
under the permit which the City has and they are required to
report to EPA, but cannot gather information from other
municipalities. Staff is requesting authorization to execute
this agreement.
Supervisor Nickens moved to approve the staff
recommendation. The motion was seconded by Supervisor McGraw,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
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September 13, 1988
IN RE:
SECOND READING OF ORDINANCES
1 . Ordinance authorizina the Durchase of 0.518 acres
from Smi thsub, Inc., for the relocation of Kenworth Road -
VallevDointe, Phase I:
Supervisor Nickens moved to approve the ordinance. The
motion was seconded by Supervisor Johnson, and carried by the
following recorded vote:
AYES:
Supervisors Johnson, Robers, Nickens, Garrett
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NAYS:
None
ABSTAIN: Supervisor McGraw
ORDINANCE 91388-6 AUTHORIZING THE
PURCHASE OF O. 518 ACRE FROM SMI THSUB INC.
FOR THE RELOCATION OF KENWORTH ROAD
VALLEYPOINTE, PHASE I
BE I T RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to provisions of Section 18.04 of the
Charter of Roanoke County, a first reading concerning the herein-
after described real estate was held on August 23, 1988.
A sec-
ond reading on this matter was held on September 13, 1988.
This
real estate consists of 0.518 acre, more particularly described
as Roanoke County Tax Map No. 37.07-1-6 and located in the Ho1- I
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lins Magisterial District adjacent to Interstate 581 and Peters
Creek Road; and
2. That the 0.518 acre of real estate from Smithsub
Inc. to the Board of Supervisors of Roanoke County for $64,500.00
is hereby authorized and approved; and
3. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
are necessary to accomplish the acquisition of this
all of which shall be upon form approved by the County
County as
property,
Attorney.
On motion of Supervisor Nickens, seconded by
Johnson and carried by the following recorded vote:
AYES: Supervisors Johnson, Nickens, Robers, Garrett
ABSTAIN: Supervisor McGraw
NAYS: None
Supervisor
2. Ordinance authorizinQ the acauisition of easements
to facilitate the extension of Dublic sewer service to the
ADDalachian Power ComDanv Service Center:
Supervisor Nickens moved to approve the ordinance. The
motion was seconded by Supervisor Johnson, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Robers, Nickens, Garrett
NAYS: None
ABSTAIN: Supervisor McGraw
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September 13, 1988
ORDINANCE 91388-7 AUTHORIZING THE
ACQUISITION OF EASEMENTS TO FACILITATE
THE EXTENS ION OF PUBLIC SEWER SERVICE TO
THE APPALACHIAN POWER COMPANY SERVICE
CENTER
BE I T ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to provisions of Section 18.04 of the
Charter of Roanoke County, a first reading concerning the acquisi-
tion of the hereinafter-described easements was held on August
23, 1988. A second reading on this matter was held on September
13, 1988. The sewer easements are located across the property of I
the George Harris Estate (Roanoke County Tax Map No. 36-15-1-10)
and Leonard Huffman (Roanoke County Tax Map No. 36.10-1-14); and
2. That the acquisition of the sewer easements from
the George Harris Estate in the amount of $4,300.00 and the sewer
easement and 8-inch diameter carrier pipe 1,100 feet across Inter-
state 81 from Leonard Huffman in the amount of $30,000.00 are
hereby authorized and approved; and
3. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the acquisition of these
easements, all of which shall be upon form approved by the County
On motion of Supervisor Nickens, seconded by Supervisor
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Attorney.
Johnson and carried by the following recorded vote:
September 13, 1988
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AYES:
ABSTAIN:
NAYS:
Supervisors Johnson, Nickens, Robers, Garrett
Supervisor McGraw
None
IN RE;
REPORTS AND INQUIRIES OF BOARD MEMBERS
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SUDervisor McGraw advised that he will not make any
decision on a landfill site nor lobby to keep a site from any
area until all the facts and figures are available on every
proposed site.
SUDervisor Johnson asked that the public be informed
that formal action will be taken concerning right-of-entry to the
proposed landfill sites at the September 27, 1988 meeting.
SUDervisor Nickens concurred with Supervisor McGraw's
comments and advised that although he originally opposed the site
in Mount Pleasant, he now feels differently. He will not vote on
right-of-entry until the three conditions the County requested
from the Landfill Board are met.
IN RE:
CONSENT AGENDA
Supervisor Johnson moved to approve the Consent Agenda.
The motion was seconded by Supervisor Nickens, and carried by the
I following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
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September 13, 1988
NAYS:
None
RESOLUTION NO. 9138 8 -8 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM K _
CONSENT AGENDA
BE I T RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for September 13, 1988, designated as Item K
- Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated
Items 1 through 8, inclusive, as follows:
1. Confirmation of committee appointment to the
Grievance Panel.
2. Approval of minutes of meetings - May 10, 1988,
May 24, 1988, June 14, 1988
3. Approval of reimbursement for water line extension
on Tyler Road.
4 .
Authorization for
extending a water
Barrens Road.
County participation
and sewer line adjacent
5.
Request
the Va.
System.
for acceptance of Stonebridge Circle into
Department of Transportation Secondary
6.
Acceptance of water and sewer facilities serving
Winterberry Pointe.
7 .
Acknowledgment from Va. Department of
Transportation of the acceptance of 0.30 miles of
Hill Drive into the Secondary System.
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in
to
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September 13, 1988
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8. Acceptance of an assignment of a sanitary sewer
easement being donated by Dominion Builders.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
RESOLUTION 91388-8.d REQUESTING ACCEPTANCE OF
STONEBRIDGE CIRCLE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1 . That this matter came this day to be heard upon the
proceedings herein, and upon the application of Stonebridge
Circle from the intersection with Stonebridge Drive, Route 1007,
to the terminus at the cul-de-sac for a distance of 0.11 miles to
be accepted and made a part of the Secondary System of State
Highways under Section 33.1-229 of the Virginia State Code.
2 . That it appears to the Board that drainage easements
and a fifty (50) foot right-of-way for said road has been
dedicated by virtue of a certain map known as Stonebridge Court
which map is recorded in Plat Book 9, Page 304, of the record in
the Clerk's Office of the Circuit Court of Roanoke County,
Virginia, on September 4, 1984 and that by reason of the
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September 13, 1988
recordation of said map no report from a Board of Viewers, nor
consent or donation of rïght-of-way from the abutting property
owners is necessary.
The Board hereby guarantees said
right-of-way for drainage.
3. That said road known as Stonebridge Circle and which is
shown on a certain sketch accompanying this Resolution, be, and
the same is hereby established as a public road to become a part
of the State Secondary System of Highways in Roanoke County, only
from and after notification of official acceptance of said street
by the Virginia Department of Transportation.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens and carried by the following recorded vote:
AYES:
Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS:
None
IN RE:
REPORTS
1. Informational Report on removal action at Dixie
Caverns Landfill
Utility Director Clifford Craig presented an update
on the removal. He announced the drums and tires have been
removed.
They are working on negotiations with Roanoke Electric
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Steel concerning the dust area.
The biggest problem is the
amount of material in the sludge area which is 10 times more than
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September 13, 1988
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anticipated, and the cost has increased significantly. Staff
will report back to the board requesting the additional funds.
2. Capital Fund Unappropriated Balance
3. General Fund Unappropriated Balance
4 . Board Contingency Fund
5. Accounts Paid for July 1988
6. Accounts Paid for August 1988
Supervisor Nickens moved to receive the reports. The
motion was seconded by Supervisor Johnson, and carried by the
following recorded vote:
II AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
IN RE:
CITIZENS COMMENTS AND COMMUNICATIONS
David A. Steger spoke requesting an increase in the
minimum lot sizes in the Catawba Valley to a minimum of five
acres by designating the valley "Rural Preserve". He was
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concerned that future subdivision development could change the
beauty of the area.
Supervisor Nickens directed the Planning staff and
Planning Commission to review the possibility of changing Catawba
Valley to "Rural Preserve" and increasing the minimum lot size.
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September 13, 1988
IN RE:
RECESS
At 4: 20 p. m., Chairman Garrett declared a five minute
recess.
IN RE:
WORK SESSIONS
1. Street and off-street Darkina desian standards and
sDecifications: Arnold Covey, Director of Development and
Inspections, reported that in August 1986, the Board asked that a
manual be developed to assist the public and development
community in establishing the regulations and policies applying
to land development. The only component that has been completed
and approved by the Board of Supervisors is the water design
standards. The committee was composed of area engineers,
surveyors, members of the Roanoke Valley Home Builders, and
county staff.
The key issues in the design construction standards are
plant-mix streets and curb and gutter standards in the urban
service area as defined in the Comprehensive Plan. Lots of less
than 100 feet would require curb and gutter. The committee also
studied entrance connections regarding subdivisions and
commercial entrances. The county staff has met with the Roanoke
Valley Homebuilders to try to address their concerns, which
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include curb and guttering requirements and the use of plant mix
on roads.
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In response to a question from Supervisor Johnson, the
Homebuilders responded that the cost of meeting these
requirements would add an average $1,133 to the cost of a house.
Mr. Covey advised that the County receives many requests from
homeowners requesting curb and guttering after the house has been
built. The Homebuilders expressed concern that the proposed
county standards are much higher than the state standards.
Supervisor Nickens stated he felt that curb and gutter should not
only be used on lots of less than 100 feet, but used in any
subdivision.
Mr. Hodge suggested that the staff and homebuilders
association continue to meet to solve their differences, that
suggestions by board members be incorporated, and that staff
bring a report to the board in 30 days for approval.
2 . ProDosed leaislati ve Dackaae: County Attorney Paul
Mahoney presented a prioritized list of legislative requests from
the board members, constitutional officers, school board members,
and department heads. He felt the top priority should be
resolving problems with the meals tax, followed by solid waste
management, and support for a one-half cent local option sales
I tax. School Superintendent Bayes wi 1son reviewed the school
administration legislative requests. Supervisor Johnson
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requested a resolution of support at the September 27th meeting
for House Joint Resolution 63 that the joint subcommittee study
ways to provide low cost health care coverage for school
employees.
Mr. Mahoney added several requests from Sheriff
Kavanaugh, who was present to explain his additional requests.
Supervisor Nickens stated he felt that the County
should only pick several priority items to request of the
legislators instead of the entire package.
Supervisor Johnson
asked if we could amend the charter to resolve our meals tax
problems rather than enabling legislation for the entire state.
Mr. Mahoney advised he would make the requested changes
and bring the legislative package back to the board for approval
on September 27, 1988.
IN RE:
ADJOURNMENT
At 7:03 p.m., Supervisor Johnson moved to adjourn. The
motion was seconded by
Supervisor McGraw and carried by
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unanimous voice vote.
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Lee Garrett, Chairman
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