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HomeMy WebLinkAbout10/25/1988 - Regular October 25, 1988 217 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 October 25, 1988 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the II second regularly scheduled meeting of the month of October, 1988. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 3: 06 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robe r s, Supervisors Steven A. McGraw, Harry C. Nickens MEMBERS ABSENT: Supervisor Bob L. Johnson STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Don M. Myers, Assistant County Administrator for II 218 October 25, 1988 Management Services; Paul County Attorney, Mary H. Clerk IN RE: OPENING CEREMONIES M. Mahoney, Allen, Deputy The invocation was given by the Reverend Jeffrey Butcher, Bonsack United Methodist Church. Allegiance was recited by all present. The Pledge of IN RE: REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS Item D-4, Authorization to Enter into a contract for a Board to assign a contract to Roanoke County, was added. landfill consultant and a resolution authorizing the Landfill Item 1-10 under Consent Agenda was deleted. IN RE: NEW BUSINESS Officer oosition: 1 . Reouest for fundino for a Public Information County Administrator Elmer Hodge reported that the Public Information Officer position had been discontinued several years ago because of budget constraints. ~ Because of the II II II II l I October 25, 1988 21 9 -.~~."._~>,", _.",.~ ~..._~ projects coming up in the future, he requested that the position be reinstituted and funding be allocated for six months beginning January 1, 1989. Funding will also be included for Roanoke County Todav. the county newsletter. Supervisor Garrett requested that the position be titled information officer or information services officer because it would be more indicative of the work. In response to a question from Supervisor Robers, Mr. Hodge reported that all cities and most larger counties now have a public information Supervisor Robers stated he did officer. not support adding more personnel and asked how many new personnel have been added. Mr. Hodge responded that nine personnel have been added this year. Supervisor McGraw advised that he was willing to support a tax increase to fund necessary positions, salary increases and education. Supervisor McGraw moved to reinstate the position and appropriate the necessary funding of $46,500 for fiscal year 1988/89. The motion was seconded by Supervisor Garrett, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett, NAYS: Supervisor Robers ABSENT: Supervisor Johnson ~ a: ~ () October 25, 1988 2. Suaaested oriori tization for additional drainage maintenance Dro"iects: Engineering Director Phillip Henry reported that in February the drainage maintenance projects were approved by the Board. Nine additional projects have now been added at a cost of $45,000 and staff is requesting that they be added to the priority list. Supervisor Nickens moved to approve the staff recommendation. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett, NAYS: None ABSENT: Supervisor Johnson I 3. Reauest from School Board for aooroDriation for ex an ion of the Re i nal Assessm nt Center at Occuoat ional School: Mr. Garland Kidd, Roanoke County Schools advised that the County Schools applied for a grant to expand the Regional Assessment Center by purchasing equipment to computerize the assessment process. The $65,437 grant was approved in August. The money must be appropriated to make the improvements and will then be reimbursed by the state. In response to a question from Supervisor Nickens, Finance Director Diane Hyatt stated that the County can file for the reimbursement on a monthly basis so this should not create a I ~ I II October 25, 1988 22 1 .._..~ --_. .~-<._. --',. - -.-- '-~ cash flow problem. Supervisor Nickens asked the County Attorney to investigate why the State can wait 60 days to reimburse money. Supervisor Nickens moved to adopt the resolution. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett, NAYS: None ABSENT: Supervisor Johnson RESOLUTION 102588-3 AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE COMMONWEALTH OF VIRGINIA FOR THE ROANOKE COUNTY SCHOOL BOARD TO FUND A REGIONAL ASSESSMENT CENTER AT THE ROANOKE COUNTY OCCUPATIONAL SCHOOL WHEREAS, the County School Board of Roanoke County adopted a resolution on October 13, 1988, requesting the Board of Supervisors of Roanoke County to appropriate $65,437.00 to the school operating budget for fiscal year 1988-89 for expansion of the Regional Assessment Center at the Roanoke County Occupational School (RCOS); and WHEREAS, a vocational assessment program is currently available at the Roanoke County Occupational School (RCOS) for appropriate vocational training and/ or work experience or job placement for special education, disadvantaged, and at-risk stu- dents; and r 222 . October 25, 1988 WHEREAS, the Virginia Department of Education has granted to the Roanoke County School System 100 percent reim- bursed funding in the amount of $65,437.00 for the 1988-89 school year to expand the regional assessment center at RCOS through the purchase and installation of additional equipment, training, and in-service for designated staff, and review of referral proce- dures, testing schedule, and communication system. NOW, THEREFORE BE IT RESOLVED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That there is hereby appropriated to the County School Board of Roanoke County the sum of $65,437.00 to the school operating budget for fiscal year 1988-89 from the capital facili ties account for the expansion of the regional assessment center at RCOS. 2. That this appropriation would be utilized for capi- tal improvements to the RCOS. These capital improvements would expand the regional assessment center at RCOS through the pur- chase and installation of additional equipment, training for staff, and review of procedures, schedules and the communications system. 3 . That this appropriation would be subject to reim- bursement from the Commonwealth of Virginia in like amount. Staff shall seek reimbursement as expeditiously as possible in order to minimize the cash flow effects on the County. L I I I I 22 3 October 25, 1988 4. That this resolution shall take effect immediately. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: Supervisors McGraw, Nickens, Robers, Garrett None Supervisor Johnson 4. Authorization to enter into a contract for a Landf i II Consultant: Mr. Hodge explained that the County has begun the si ting of a new landfill because of some questions concerning the legality of the Landfill Board handling this responsibility. The staff has met with other participating locali ties and the Landfill Board to assign their contract with AYES: NAYS: ABSENT: Olver Inc. to the County. The staff recommended that the Board of Supervisors authorize the County to enter into a contract with Olver for siting of the landfill and preparation of the necessary applications. Also, the Board should approve a resolution authorizing the Landfill Board to assigning the contract to Roanoke County and authorizing the expenditure of funds. Supervisor Nickens moved to authorize the County to enter into the contract and to adopt the resolution. The motion was seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett r 224 October 25, 1988 NAYS: None ABSENT: Supervisor Johnson RESOLUTION 102588-5 AUTHORIZING THE ROANOKE VALLEY REGIONAL SOLID WASTE MANAGEMENT BOARD TO ASSIGN A CONTRACT TO ROANOKE COUNTY, RATIFYING CERTAIN ACTIONS TAKEN TO DATE, AND AUTHORIZING THE EXPENDITURE OF FUNDS WHEREAS, the City of Roanoke, the Town of Vinton, and the County of Roanoke entered into an agreement dated July 29, 1975, providing for the operation of a regional sanitary landfill and establishing the Roanoke Valley Regional Solid Waste Manage- ment Board (the "Board"); and WHEREAS, said Board has entered into a certain contract with Olver Inc. to assist in the siting of a new regional solid waste disposal facility; and WHEREAS, said Board has raised certain questions con- cerning its authority to undertake certain activities relating to the siting of such a new facility; and WHEREAS, the participating local government jurisdic- tions which are the parties to this agreement desire to address certain issues regarding the siting of a new regional solid waste disposal facility. BE I T RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: I I I I 22 5 October 25, 1988 1. That the Roanoke Valley Regional Solid Waste Manage- ment Board is hereby authorized to assign that certain contract between it and Olver Inc. for professional engineering activities concerning the siting of a new regional solid waste disposal fa- cility or facilities in Roanoke County to Roanoke County, except for those portions of the contract related to the waste to energy study and the recycling study. 2. That the expenditures by said Board for this con- tract and for those actions undertaken by it in connection with the siting of said facility to date are hereby authorized, rati- fied, confirmed and approved. The Board is further authorized and empowered to take such actions as may be required in administra- tion of the waste to energy and recycling elements of the Olver Inc. contract and to make future expendi tures with regard to these contract elements. 3 . That the Board is authorized to reimburse Roanoke County for its payment to 01 ver Inc. of fees, expenses, and charge s arising under the assigned contract. Roanoke County is authorized to receive as a credit toward its obligation to pay the Board the charge based on the per ton rate for refuse garbage or other material delivered by its vehicles to the regional land- fill pursuant to Section 10 of the Agreement, for any financial obligation it incurs under the assigned Olver Inc. contract. ~ 226 October 25, 1988 4. That the County Administrator is authorized to exe- cute such documents, upon form approved by the County Attorney, and take such actions as may be necessary to accomplish the pur- poses of this Resolution. The Deputy Clerk is directed to mail a copy of this Resolution to the City of Roanoke and the Town of Vinton. 5. That this resolution shall take effect only upon the adoption of a resolution of the same substance and effect by each of the parties to the Roanoke Valley Regional Landfill Agree- ment dated July 29, 1975. II On motion of Supervisor Nickens, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors McGraw, Nickens, Robers, Garrett NAYS: None ABSENT: Supervisor Johnson IN RE: REQUESTS FOR PUBLIC HEARINGS 1. Reauest for Public Hearino on November 22. 1988 to revise business license rates and ordinance: Supervisor Nickens moved to set the public hearing and directed that the County Attorney send notification to various I I I October 25, 1988 '22 7 industries and businesses that the public hearing has been scheduled. The motion was seconded by Supervisor Garrett, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Johnson IN RE: APPOINTMENTS Court Service Unit Advisory Council/Youth and Family Services Advisory Board: Supervisor Nickens requested that these appointments been removed from the agenda until a decision is made on continuation of the committee. County Attorney Paul Mahoney was directed to contact Michael Lazzuri concerning the disposition of the committee and any funds which the committee holds, and report back at the second meeting in December. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Suoervisor Robers announced that the school system has received bids for contracting of food services. He asked staff to set up a meeting between Supervisor Nickens, Supervisor Robers and school personnel to review and discuss the bids. 22,8 October 25, 1988 Supervisor Robers also moved that the Board of Supervisor approve contacting Roanoke City Council to begin discussion and study of a potential government reorganization. There was no second and the motion died. Suoervisor McGraw stated he would prefer an independent study be done to determine what may be the most efficient way of providing services to the citizens. This information should be made public before any reorganization discussions take place. Suoervisor Nickens announced that a water committee for Mt. Pleasant Civic League had sent permission from the property owners for site access to site 35 to begin study of that site for a proposed landfill. Suoervisor Garrett moved that staff contact the Virginia Department of Transportation and request assistance on behalf of Bethel AME Church that the church not be affected by the construction and relocation of Route 221. The motion was seconded by Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Johnson IN RE: CONSENT AGENDA I I I I 22 9 October 25, 1988 Supervisor Nickens moved to adopt the Consent Resolution with Item 10 removed. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Johnson RESOLUTION NO. 102588-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE I T RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for October 25, 1988, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1 . Acknowledgment from the Virginia Department of Transportation that the following roads have been taken into the Secondary System: a. 0.19 miles of Wing Commander Drive b. 0.18 miles of Grape Tree Lane c. 0.06 miles of Village Lane d. 0.36 miles of County Lane 2. Authorization for sewer reimbursement agreement to Ernest Clark. 23 0 October 25, 1988 3. Credi t and reimbursement agreement for Water Main Installation to Royal Buick/lsuzu. 4. Approval of reimbursement with Fralin & Waldron for installation of a sanitary sewer interceptor along Buck Mountain Road. 5. Approval of credit and agreement with Fralin & Waldron for installation of water facilities along Buck Mountain Road. 6. Approval of a Raffle Permit for Mason's Cove Elementary School PTA. 7 . Approval of a Raffle Permit for Penn Forest Elementary School PTA. 8 . Authorization of lease/purchase arrangements for one-arm refuse truck. 9. Authorization of lease/purchase for 30 school buses. 10. Atl~fte~±~a~±en- ~e- tlse- ~fte- eiea~b~eek- F±~e- and Resetle-btl±id±n9-by-~fte-nad±es-Atl~±i±a~y~ 11. Acceptance of sanitary sewer easement donated by Fralin and Waldron Inc. - Trent's Trace. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. Item 1-10 was deleted from the Consent Resolution. On motion of Supervisor Nickens, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett I I l NAYS: None I I October 25, 1988 23 1 ABSENT: Supervisor Johnson RESOLUTION 102588-6. i AUTHORIZING THE LEASE/PURCHASE ACQUISITION OF THIRTY SCHOOL BUSES, ACCEPTING THE OFFER THEREFOR AND APPROVING THE INTEREST RATE, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, the Board of Supervisors of the County of Roanoke has determined that it is necessary and expedient to acquire thirty school buses through a lease/purchase agreement; and WHEREAS, the County has solicited offers for said I lease/purchase acquisition; and WHEREAS, the Board now desires to establish the inter- est rate and to award this lease/purchase agreement; and WHEREAS, said acquisition of school buses was autho- rized and approved in the 1988-89 fiscal year budget. NOW, THEREFORE, be it resolved by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors of Roanoke County determines that it is advisable to enter into a lease/purchase agreement to acquire thirty school buses for the Roanoke County School Board. 2 . That the Board determines that it is in the best I interests of the County to accept the offer of CitiCorp of North America for this lease/purchase agreement. 232· October 25, 1988 3. That the County Administrator upon form approved by the County Attorney is hereby authorized to execute the appropri- ate documents for this lease/purchase agreement in the principal amount of $1 million over a seven year period at an interest rate of 7.23%. 4. That this lease/purchase agreement is authorized pursuant to the provisions of Section 14.01 of the Roanoke County Charter and that this lease/purchase agreement is subject to annual appropriations by the Board of Supervisors. 5. That the officers and agents of the County are here- I by authorized and directed to take such further action as may be necessary or convenient in connection with this transaction and that all other actions previously taken by such officers and agents in connection therewith are ratified and confirmed. 6. That this resolution shall take effect immediately. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors McGraw, Nickens, Robers, Garrett NAYS: None ABSENT: Supervisor Johnson IN RE: REPORTS I October 25, 1988 23 3 Supervisor Nickens moved that the following reports be received and filed. The motion was seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Johnson 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance I 3. Board Contingency Fund 4 . Accounts Paid for September 1988 IN RE: FIRST READING OF ORDINANCES I 1 . Ordinance amendino and reenactino Chaoter 5. Animals and Fowls of the Roanoke County Code by the addition of Section 5-71. Ouarantine in event of animal bites: Mr. Mahoney explained that this amendment will bring the Roanoke County code in compliance with the State Code amendments. No one was present to speak to this ordinance. Supervisor Nickens moved to approve first reading of the ordinance. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: 2.34 . October 25, 1988 AYES: NAYS: ABSENT: Supervisors RObers, McGraw, Nickens, Garrett None Supervisor Johnson IN RE: SECOND READING OF ORDINANCES 1. Ordinance acceotino an offer for an authorizino the sale of .55 acre more or less in the Southwest Industrial Park: Mr. Mahoney requested that this item be deleted because of some problems concerning acreage. Supervisor Nickens moved to delete the item. The motion was seconded by Supervisor Garrett, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Johnson 2 . Ordinance authoriz ino the acauisi tion of four sanitary sewer easements to facilitate extension of oublic sewer to the Nichols Estate subdivision: Mr. Mahoney reported that originally this was begun as condemnation proceedings. However, negotiations for acquisitions were successful and this ordinance will authorize the acquisitions. No one was present to speak. I I I I October 25, 1988 235 Supervisor Nickens moved to adopt the ordinance. The motion was seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Johnson ORDINANCE 102588-7 AUTHORIZING THE ACQUISITION OF FOUR (4) SANITARY SEWER EASEMENTS TO FACILITATE EXTENS ION OF PUBLIC SEWER TO THE NICHOLS ESTATES SUBDIVISION BE I T ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisi- tion of the hereinafter-described real estate was held on October 11, 1988. 25, 1988. A second reading on this matter was held on October This real estate consists of easements across the pro- perty of Valley Developers Inc. (Tax Map No. 86.08-4-9), James C. Pate and Judy B. Pate (Tax Map No. 86.08-4-28), Barbara W. Bova Croy (Tax Map No. 86.08-4-29), and Mabel Naff Bowman (Tax Map No. 86.08-4-32) adjacent to the Nichols Estates subdivision in the Windsor Hills Magisterial District; and 2. That the acquisition of easements from Valley Devel- opers Inc., James C. Pate and Judy B. Pate, and Barbara W. Bova r 236 October 25, 1988 Croy to the Board of Supervisors of Roanoke County for $2,456.00 is hereby authorized and approved and the acquisition of an ease- ment from Mabel Naff Bowman to the Board of Supervisors of Roa- noke County in the amount of $1,800.00 is also hereby approved; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of this property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors McGraw, Nickens, Robers, Garrett NAYS: None ABSENT: Supervisor Johnson 3 . 0 r din an c e a u tho r i z in 0 the a c au i sit ion 0 f 4. 1 9 9 acres from Salem Stone CorDoration and James M. Turner Estate: Mr. Mahoney advised that Salem Stone is willing to donate this property to the County and the only cost will be $10.00. Supervisor Garrett moved to adopt the ordinance. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors RObers, McGraw, Nickens, Garrett I l I I I I October 25, 1988 2"37 NAYS: None ABSENT: Supervisor Johnson ORDINANCE 102588-8 AUTHORIZING THE ACQUISITION OF 4.199 ACRES FROM SALEM STONE CORPORATION BE I T ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisition of the hereinafter-described property was held on September 27, 1988. A second reading on this matter was held on October 25, 1988. The property is a 4.199-acre tract more particularly described as Roanoke County Tax Map No. 63.00-1-13 and located near the end of Virginia Secondary Route 778 in the Catawba Magisteriql District. 2. That the acquisi tion of the property from Salem Stone Corporation in the amount of ten dollars ($10.00) is hereby authorized and approved; and 3. That the County Administrator is hereby authorized and directed to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of said property. On motion of Supervisor Garrett, seconded by Supervisor McGraw and carried by the following recorded vote: 23 8: October 25, 1988 AYES: NAYS: ABSENT: Supervisors McGraw, Nickens, Robers, Garrett None Supervisor Johnson IN RE: CITIZENS COMMENTS AND COMMUNICATIONS 1. Alfred W. Powell, Jr., 3440 Franklin Street, spoke concerning the change in minimum lot sizes from 1/3 acre to 5 acres in agricultural and rural estates. He opposed the change because it would hinder the freedom of the property owner who purchased the property under one set of rules. These rules were then changed, hindering his right to develop as he chooses. Supervisor McGraw and Mr. Hodge both pointed out that zoning changes are made to protect property owners even though they may sometimes adversely affect some. 2. Supervisor Nickens moved to contribute $10,000 from the Board Contingency Fund to Total Action Against Poverty to be used as matching funds for a HUD Grant for a transitional living center. Fund would not be made available until there is a signed agreement between HUD and TAP. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett NAYS: None I I I I 23 9 .-- October 25, 1988 ABSENT: Supervisor Johnson IN RE: EXECUTIVE SESSION At 4: 20 p. m., Supervisor Garrett moved to go into Executive Session pursuant to the Code of Virginia, Section 2.1- 344 (a) (1) to consider a personnel matter. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: NAYS: ABSENT: Supervisors Robers, McGraw, Nickens, Garrett None Supervisor Johnson IN RE: OPEN SESSION At 4:59 P.M., Supervisor Nickens moved to return to Open Session. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Johnson IN RE: ADJOURNMENT 24.0 October 25, 1988 adjourned. At 5: 00 p. m. Chairman Garrett declared the meeting Lde ~ f' ,.. .. ··~""Ior.:· . . ~1'.: .. . ..<a ., . ..... .-:¡ ~~ :~ I I