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5/26/1987 - Regular 490 May 26, 1987 ,~__._..". __,._w__ ._'"_,, -'-"'~""-'-'--~"""..".'-_... "".-.^ _. '.-~" -~. .".. --.'- .,,--.-.--.-.,.- " ".'_""__'__'_'''·_''H' ____._ ,,_ ~_'V,_' Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 May 26, 1987 The Roanoke County Board of Supervisors of RoanokE County, Virginia, met this day at the Roanoke Count' Administration Center, this being the second Tuesday, and thE second regularly scheduled meeting of the month of May, 1987. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:0 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Lee Garrett, Supervisors Alan H. Brittle Steven A. McGraw, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant Count Administrator for Management Services; Joh R. Hubbard, Assistant County Administrato of Public Facilities; Timothy W. Gubala Assistant County Administrator fo~ Community Development; Paul M. Mahoney County Attorney, Mary H. Allen, DeputlT Clerk; Phillip Henry, Director o~ Engineering; Reta Busher, Director 0 Budget and Management; John Peters Assistant Director of Engineering; Joh willey, Director of Real Estate Assessment Diane Hyatt, Director of Finance; D. Keit Cook, Director of Human Resources; Cliffor Craig, Director of utilities IN RE: OPENING CEREMONIES 14~~ May 26, 1987 The invocation was given by The Reverend Sam Crews, Coopers Cove Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: COUNTY ADMINISTRATOR'S COMMENTS Elmer C. Hodge announced that John Willey, Director of the Real Estate Assessor's Office, has completed all the requirements necessary to become designated an ASA from the American Society of Appraisers. He congratulated him upon receiving this recognition. IN RE: REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS None IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS County Administrator Elmer Hodge announced that there would be a Resolution of Congratulations presented at the evening session. IN RE: NEW BUSINESS 1. Report on Drainage: Chairman Johnson announced this item would be discussed at the evening session. 2. Request to locate the State Forensic Science Laboratory behind Southview School: Mr. Hodge advised that the State Department of General Services has outgrown its present Forensic Laboratory and needs to expand. The land behind Southview School is particularly suitable because of it's 492 May 26, 1987 .._-~~--_.._.._....,.- ..'---~~'~'-~---, .....-,.-...-... _.'.._-"~.._._._"_._-- 11.- n.·"__··_~···._,__~.·,,_.__ ",_..,. _~__..._.~"_..__~._ ,"_____~,_______~ location near Interstate 81, and access is very good for all localities it serves. It would also be an advantage to the County when the Public Safety Building is located there. Mr. Hodge recommended that the land be donated to the state for that purpose, with the understanding that if they don't begin construction within five years, it would revert to the County. Mr. Hodge introduced Dr. A. W. Tiedemann, Division Director and Steven C. Sigel, Regional Director of the Department of General Services, who were present to answer questions. Dr. Tiedemann described the organization and activities of the State Division of Consolidated Laboratories. Supervisor Brittle stated he was glad Roanoke County had the opportunity to donate the land for this purpose. Supervisor Brittle moved that the County proceed with the donation of the property and authorize preliminary negotiations with the State to locate the State Forensic Science Laboratory behind Southview School. The motion was seconded by Supervisor Johnson. Supervisor Nickens asked where the soccer fields would be relocated when the land is donated. Supervisor Johnson asked whether the County or School Board owned the land. Mr. Hodge responded that the County became the owners of thé land when the Southview School property was transferred from the School Board. Mr. Hodge stated that the fields would not be moved for at least two playing seasons, and they may possibly be moved to Waldron Park. Supervisor Nickens also asked if the County was charged fees to use the services of the forensic lab. Dr. Tiedemannresponded that fees are established by the General Assembly at their discretion. Supervisor Nickens asked if it was possible for the County to either receive a reduction in fees or waiver of fees in consideration of donating the land. Dr. Tiedemann answered that this would have to be an action of the J May 26, 1987 General Assembly, but there are no fees for the local governments at the present time. The motion carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 2. Request for Approval of Pilot Recycling Project: Director of Utilities Clifford Craig reported that Clean Valley Council has requested that Roanoke County support their pilot recycling project. Homeowners will be provided with three bins to place aluminum, newspaper, and glass which is then placed at the curb for collection. Roanoke County would handle the collection and disposal of this material. Clean Valley Council has received a grant that will pay for the bins and advertising. One of the conditions of the grant is that Roanoke County agree to support the project. The Resolution of support states that the County will endorse the project if the program is designed so that the County can break even from the sale of the recycled materials. The Regional Landfill Board has agreed to reduce the tipping fees up to a maximum of $3,000 to cover any loss that may occur. There would be 1,000 homeowners who volunteer to participate in the project. Clean Valley will work with these homeowners. Supervisor Johnson introduced Kelly Whitney from Clean Valley Council. Ms. Whitney announced that the resolution of support would be sufficient to continue planning the project. Supervisor Brittle moved to approved the prepared resolution. The motion was seconded by Supervisor Garrett. RESOLUTION 52687-2 OF SUPPORT FOR PILOT RECYCLING PROJECT WITH CLEAN VALLEY COUNCIL WHEREAS, providing adequate solid waste disposal has become a critical problem in the Roanoke Valley; and WHEREAS, the capability of Roanoke County to provide for solid waste management affects the quality of life of County resi- p ¡; c-' .[1 May 26, 1987 .__._--_.~._.. '.-",'-' ....,.---.-.....- _.... .._~.._.-_._- .._,---_.~_._,._._,~'_.- __..._.__.. ,_,.. ..~ __" ,'",,__ ....._".~_ 'm..~._...._. '~__.~~"","~"_"_"_ __ _ ..,". d'·.._·.~._,,___~_.^'_.___ dents and the appeal of Roanoke County to tourists and new indus- try; and WHEREAS, there is a growing awareness that landfills are difficult and expensive to site, operate, close, and replace and, further, that landfills present other hazards, including poten- tial liability to the local governments in the event of ground water contamination, property damage, or harmful public health consequences; and WHEREAS, the General Assembly has recognized the need for, and the public has demonstrated interest in, identifying and pro- moting safe and efficient solid waste management strategies that will reduce dependence on landfills; and WHEREAS, in other states, waste volume reduction through recycling, source reduction, resource recovery and other methods have proven to be an important element of effective comprehensive waste management strategies by extending the life of existing landfills and reducing the need of future landfill capacity; and WHEREAS, the Clean Valley Council and its Valley Recycling project Committee have developed a pilot project to be conducted in Roanoke County involving the curbside collection of recycla- bles, including public education activities, to help assess the relative costs and benefits of a recycling program and the will- ingness of Virginia's citizens to participate; and WHEREAS, the Virginia Environmental Endowment has pledged its support and given its "Vote of Confidence" for this project in Roanoke County as offering curbside recycling as a part of the waste management program which will provide additional informa- tion on waste management to other localities throughout Virginia; and WHEREAS, the County of Roanoke desires to express by this resolution its conceptual support, for the pilot project; now, therefore, be it " ". "'1.1 ' L May 26, 1987 RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Roanoke County confirms its support for the pilot project of the Clean Valley Council and its Valley Recycling Project Committee and offers its operational support in the imple- mentation of the one-year pilot project by providing the cost of service by the Roanoke County Refuse Collection, with the under- standing that the pilot project shall be so designed that the County may reasonably anticipate and project that the cost of collection service will be offset during the course of the pilot project through savings from avoidance of landfill use fees and sale of recyclable materials collected through the project and other financial resources made available by the Clean Valley Council. On motion of Supervisor Brittle, seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: None 4. Reauest for Approval of Resolution appropriatinq funds for the 1987/88 budget: Mr. Hodge reported that if the deca fee increase if approved, the budget appropriation resolutio would be amended to reflect this. He also noted several change: from the original budget document. These include a reduction 0 the Board Contingency fund of $43,058 for salary increases fo those employees at the top of scale; the addition of brus collection using $57,570 funded from fiscal year 1986/87 Refus Department operating budget; increase in the school appropriatio by $500,000 which includes $350,000 from the sale of land $100,00 from the budgeted beginning balance, and $50,000 from th 1987/88 Board contingency fund; and the elimination of th Economic Development allocation in the amount of $50,000 to fun $40,000 for purchase of the YMCA property, $3,000 for Blue Ridg 4 95~ May 26, 1987 __.u~.~_'__,·,_·____,_,,_· ,_____'.._,'_ ..... "._,.-_.~_..,_..,_.._--~_.._,_._-,--,.,_.- . _ .....,-..-...-....-.-.-----.-- Region Commission dues, and $7,000 addition to Board Contingency fund. Supervisor Nickens asked if all the funds for economic development was eliminated. Mr. Hodge responded that it was, but that $40,000 was for purchase of land at Spring Hollow for the reservoir. Supervisor Nickens advised he was concerned that there will be no funds available for economic development projects when this was a priority category of the Board members. Supervisor Nickens also wondered what would happen to the School Board budget if the $350,000 sale of land was not accomplished. Mr. Hodge answered that the sale of the old Courthouse was going on schedule. There is a purchaser interested on the other sale, and this should be concluded within the next few weeks. He has informed Bayes Wilson that there may be a shortfall if this land is not sold, and they will look at the budget at that time. Mr. Wilson was present, and stated that if there is a shortfall, they will look at the problem at that time, and make adjustments as necessary. Supervisor Nickens asked if the School budget could cover such a shortfall. Mr. Wilson said he hoped that they could. Supervisor Johnson asked County Attorney Paul Mahoney if he and Supervisor Brittle have to abstain from this vote due to a possible Conflict of Interest. Mr. Mahoney responded that they may vote on issue but must make disclosure of any conflict. Supervisor Johnson announced that his spouse is employed as a teacher at Cave Spring High School. Supervisor Brittle announced that his wife is employed also as a teacher at Cave Spring High School. Supervisor Garrett moved to approve the prepared appropriation resolution for the budget for fiscal year 1987/88. The motion was seconded by Supervisor Johnson. / ......, . .:i'__ . , 9 " '._._.. :;'f;-~'rV, RESOLUtIOI RO. 52687-3 Be It wobed by the Board of,Supeni.aor.of the Count, it louolte, è V1r9inia, that the toUOliDg .ppopr1a~ are berth, lid. fro. the I; , rupectiY. fandl for the periocllDdiDg Jan. 30, 1988, tor the fanctioftl &Del purpoau indicatedl PERSOIUIEL OPWTIRG CAPItAL tRAHSFEiS totAL ------- -------. ------- ---------- --------- EXPE!lD ltoRES: GENWL FOHD BOAR!) OF SUPEiVISORS 86,66Ð 60,335 250 147,245 CO ADIIIIIIstUtOl ADHIIIsmrIol 122,643 ' 14,100 600 137,343 coum BOnD SERVICES UFORWIOR , UFEWL 18,030 13,185 31,215 PWOHIEL . ADlfIllSD1tIOI 1(0,407 " 29,4n, 169,879 " " , , 25,914, 25,914 ÐlPtorEE IEUTIORS .0. DAIJIØG 1,775:, 1,775 " coum In'OUE! 125,898 32/~20 (32,095) 126,423 ELECtIORS "\ -- " f REGIsmrIoI 82,260 29,788 112,OtB ' ~IOIS 44,~6 15,275 . . ' 59,601 ' mASViER 235,921 ';';~."150,524 " (3,997 ,430,442 COIOlOIVEALD'S moam OPERAtIOIIS ,,' 259,147 16,400 275,547 VICTIIfIVITJlESS PlooRAK 2,500 7,500 10,000 COKItISSIOHER OF REVEBUE ADUHISDAtJOI 77,100 1,575 ' 78,675 REAL EStATE 62,671 12,529 75,200 PERSOHAL PROPERtY 134,331 70,6511 204,989 BUSUIESS I.ICEISI 65,250 14,247 79,497 CLm OF tHE ClieUIt' COURt PUBLIC RECORDS 287,936 85,031 746 373,113 KICROFIUI 37,950 35,369 421 73,740 POLICIRG , INVEStIGATIHG ADHINIsrorIoH 140,589 38,700 179,289 CIVLI. DIVISIOI 536,131 53,150 589,281 UHJFORH DIVISION 1,217,89~ 235,788 186,060 1,639,743 DETECTIVE DIVISION 677,131 93,ti29 2,459 773,219 SERVICES DIVISION 565,211 88,025 653,236 riAHSPOiTUOI SAFm COKItISSIOI 960 960 CAREJCORFIIŒHEIt OF PRISOMERS 1,493,529 319,429 1,812,958 CIRCUIT COURt 6,425 93,214 99,639 GENERAL DISTRICT COUiT 150 24,910 25,060 IlAGIS111rE 730 239 969 \ J , D RELATIONS COUiT 6,516 6,516 \ PROBATION ---, 39,175 39,115 EXP£l/DlTUIlES: ASS! CO ADKII IIGt sves 61,819 18,813 80,632 COUNT( ASSESSOR ) ADMINIStRATION r 177,670 36,812 4,551 219,033 iEASSESSIfEBt 298,412 ",082 31,200 373,694 BOARD OF EOUALIUTIOlf 10,913 10,913 FIIIABCE CEHTRAL ACCOURTIHG 196,265 92,039 288,304 PAYROLL 48,564 14,320 tn' 63,161 WAGEIŒH1' AID BUDGET 68,039 11,955 370 80,364 PROCUiEHm SERVICES 161,785 39,536 201,321 .. , I -,' '::1 ...." .-:,¡- '11)." 'f .---"'....-,...... ...._~'".."'.._~_._---.~..".~----- _..._"._._---~._._-.__.~_.."--.-_.__.-..- . '.-----.-..-..-.-.--- , FIRE ., Î"/ &DIfIIISDAtIOI 63,192 37,575 100,7&7 FlIE SUPPIESSIOI 710,041 241,080 . 218,500 1,112,6.27 no PREVEmOI . 80,523 5,000 13,600 99,123 WilliG 28,725 36,410 . 11,395 76,530 ttCBIICAL SERVICES 53,005 104,650 1,206 158,861 PtAlIIlKG A1iD WWCB 31,504 2,~5 33,959 RESCUE SQUAD OPEbTIOJlS 143,538 59,260 202,798 EllS SERVICES 179,727 8,525 275 188,527 EmGEIICt" SERVICES PWlIUG ¡ OPEUtIORS 21,487 3,320 . 200 25,007 BWRDOUS .WERIAtS 5,500 3,900 9, .(00 1IIIW. COmoJ, 97,868 43,355 141,223 ASSt co !DIll. PUBLIC FACILITIES IWUGEmT ,\ 97,404 27,7~ (17,141> 108,008 I01DVAt PROJECt IWGEIŒU " mm LIGII'tIIG ' '.. . i .' '. 101,S66 101,566 REFUSE COWCTIOI' OPER1TIOIS " 856,164- . 430,454 90,000 1,376,718 SESQUICEBtENlI1L 30,148 75,000 105,148 ERGIlEERIBG ERGIlEERlHG 189,322 20,985 . (88,280) 122,027 OWTIHGi maRÐS 70,820 .,061 : S,700 (36,052) 48,532 COøsnuctIOI IHSPECtIOM 99,968 11,254 -- 7,800 (52,444) 66,578 ROADIAY 39,896 4,895 "- H,791 . 8UILDIIGS ¡ GROUNOS KAJlAG~ 123,822 12,439 136,261 BULLDIIIG IüUITElAJC£ 403,872 493,808 897,680 GROURDS KAImBARCE 340,190 87,845 428,035 LEAF COLLECT 1011 40,000 40,000 PARKS , RECREATIOB COKKUNITY EDUCATIOM 53,599 300 53.899 LEISUR£ ACtIVITIES 85,135 500 85,b35 OUlOOO2 AUYEYrUR£ 24,733 1,908 26,641 50101 CIflZEIS 66,868 2,250 69,118 SPECIAL EVEHTS 52,241 2,350 54,591 tHERAPEutICS 95,973 . 13,114 109,087 ADULt AtHLEtICS 54,727 3,301 58,028 YOUtH A'lHL.E'1'ICS 146,768 10,000 156,768 ADIUJlISTRAfIOH 191,283 226,272 18,325 435,880 PU8LIC tRAlSPOarAtlOH 0 £XP~.OIfURES: PUBLIC HEAL'lII 387,016 387,016 SOCIAL SEVICES ADKIIISTRATIOB PUBLIC ASSISStAICI 1,459,196 254,945 13,804 1,728,545 826,406 Ib't(mI~w, WI 48,000 826,406 SOCIAL SERVICE ORGAJIUfIOIS 94,984 48,000 HUW iESOUICE COtIIII!fEE 20,000 94,984 ASSf CO 1ÐI1I1 DEVELOPKEHt' 82,U5 25,042 20,000 PLWIIG , ZOIIJIG 107,557 AÐØII ¡.COIIIIUIItt SERVICES 83,233 18,436 101,669 WD VSI , ZOIIIG 89,696 3,600 COIIIIUlItt DEVEtOPftEBf 32,394 2,500 93,296 WIH OIDIUICI 8,900 30,000 34,894 ECOIOIIIC ÐEVELOmrr 30,878 61,375 38,900 D£YEtOPIIEIr IEVIII 92,253 PERlITS 59,082 2,085 ÐE¥EtOPIŒIf IEVID COOROIDfOl 61,167 41,998 1,400 43,398 PLWIIG coœsstOl 15,560 2,700 COISDUCfIOI· 8GItDIItG SERVICES 18,260 ADllIIISfUtIOI 36,385 71550 43,935 IISPECtIOHS 135,142 21,203 i56,34S pm ÐEVEtOPKEI! . 45,9'{8 3,332 49,280 ---'--"-"- - ., i) LIBWY ADHIIIStutIOI 91,336 " . 35,892 133,228 IESEA2CII , CIRCVL1tIOI 605,858 260,542 4,135 810,535 GEIEW. UJWAØCE ' 71,200 71,200 EX1'E!ISIOI ¡ COItI.DUG EÐUCAfIOJl 81,623 5,170 8,500 95,293 EKPLOrEEBEREFJrs 664,349 , 664,3.9 LIiSOiAICE '\ 808,380 808,380 DRAWGE PROGW 0 tiISCELWIEOUS stO,675 540,675 mas TO DOT SEVICÉ-GEREW. 2,m,160 2,m,160 . 'lUllS TO DEBt SEVICE-SClOOL . . 938,665 938,665 rwsm TO CAPItAL 290,110 290,110 RAHSFER TO SCHOOLS 25,466,000 25,466,000 twsm to rours 81VE1 II 72,239 72,239 twSm TO IJIT£WL SERVLCE 2.6,321 246,321 rw5m to utILItr CAPItAL FUKD 40,000 40,000 COIlTLBGElIt BAWCE 13,942 13,942 ------------ 53,258,528 -......------- .) DEBT FUND ~; GENERAL FUND OBLIGATIONS 3,203,874 3,203,874 SCHOOL FUND OBLIGATIOHS 1,027,244 1,027,244 REVENUE SHARING FUHD . 150,000 150,000 ";I YOUTH HAVEl II FUHD 218,905 80,690 299,595 EXPEHDITURES : IIITERIW. SERVICE rUHD DATA PROCESSLHG ADK,IHIstRAtIOR 91,878 9,470 1,688 103,036 OPERAtIORS ' 91,264 103,546 12,500 12,116 219,426 DEVELOPKEHt 219,421 7,850 540 227,811 VEHICLE POOL 17,350 10,500 27,850 !,~~ COl!KUlICAtICRS 182,165 87,636 43,554 313,355 CAPITAL FUtlD 290,110 290,110 UtILUY CAPItAL FORD 40,000 40,000 utILIn FOlD utILJn BlU.IXG COLLECfIOIS 85,305 90,511 6,625 182,441 mER WOIIG ",693 9,510 9,500 68,703 utItIU Wit' , OPElArIOHS ADllIIIStUfIOI 141,789 39,28$ , 7,5Q~ 188,574 ram OPEUTIOJlS 272,212 1,438,161 1,710,973 , lAm srsm I1I11'E1W1CE 2t5,78. 291,n6 102,155 639,655 SEVER OPEUtIOIS , 100,061 960,326 1,060,387 SUEl IlAIIrEWCE . '194,257 129,692 130,000 «53,949 SSE/a 165,135 315,120 70,250 . 551,205 IÒI-DEPAmIER1'AL-VUEI 1,088,527 113,006 1,201,533 "', 101-DEPAmEltAL-SEVEI 834,082 113,006 947,088 _..'-.'':.:.~:' ~_____ ._J.' , .i' ~' 199 ""\.ð¡. --- ___.__N"'.'·' - ".--,,--. ~-' '"-~--"~~.'.~ - -.. _u.~ ____ ._~__...._'_ FEE CUSSES RECiEAtJOI"mD COllKUlItY EDUC1!IOI LEISUiE AC!I~tTIES OUTDOOR ADYEBTUiE SERIOI CItIZENS SPECIAL EVEItS THERAPEUTICS ADULT ATHLEtICS YOUTH A'lHLEttCS ADIIINISTRAtIOR 32.55' 7,000 1.000 14,531 11,5U 4.000 964 17,387 1,000 . 6,419 18,717 2,000 1.072 ,6,600 1,400 3,215 3,285 1,000 rI ,221 13,«5 1,000 1,060 2,411 4,689 400 40.554 46,080 19,351 rI,lS6 9,072 7,500 41,672 1,060 1,500 GAUGE FUND SCHOOL OPERATING FUND' SCHOOL 8US FUND SCHOOL CAFETERIA FUHD SCHOOL FEDERAL PROGiAIIS FUND REGIONAL SPECIAL EDUCATION FUND SCHOOL CAPItAL IIIPROVEIIEItS FUND SCHOOL LITERARY LOB FUND SCHOOL 'lEXTBoot FUND 238,000 53,684,319 150,000 2,731.000 1,041,156 648,680 1,941,000 4,348,060 411,003 ------------ 131,558,500 :::==::===c: iEVEHUES: ..- . GEltWL FUMD , DEBT FUID iMBUE SIIAIIIIG FUID Yout1l1l1VE1 l1'mo IItTEWL SBVICI FURD 'CAPtUL FUID utILI!! FU1ID FEE CÚSSES - iECWfIOI ruøo CWCE !UID. SCHOOL OPERAfI.; - "., SCSOOL: IUS _ SCHOOL e&mERI1 - SCHOOL rEDEUL ftOCUIIS mD REGIODL DEeUL EDUWIOI rum SCHOOL CAPItAL DPROVFJŒm rum SCHOOL LltEURt to&I mD SCHOOL tEmOOt ram 53,258,528 4,231,118 150,000 299,595 891,418 190,110 7,044,508 199,945 . 238,000 53,684,319 150,000 2,131,000 1,041,156 648,680 . 1,941,000 4,3U,060 411,003 -------- , 131,558,500' SI:::II:::II:- 81 it further reeo1Ye4a that tbi Coaty AåiI1ItrItor ., altbor1u till tnDIfer' of II' 1DtDCQIberIð baluce or porti.oI tMrtot, troll OM c:1uIU1caUOl of apIII41tut to ùOtber IiWa thl, aul 4eputleJ1t or 1CJ1DCf. !hat ~ Co1III.ty &4I1I1Itr&tor ., tnDIfer lip to .10.000 froI thl áneDcubereð balece of the appropriItioa of OM åputUlt or qeDCf to uotMr c1epartIeBt or 19e11CJ· 1Ic1u4119 ~ ~~IICJ accout ,1DCOÇUII4 11 the 1oD~ta1· appropr1ltioD. that aU flDlde4 ~ ucubrucu. both operatiD9 u4 capital. at J1IIII 30,1981 are napproprtatM to the i.-II tiIc&1 Jear to the .... clepartItIt. u4 ICCOUIt for Ihich the, art ucaIhm4 11' the ll.flri.oái JIU. ... ~ '. " ... : .', . that appropr1ltioU· auipated for capital pro~ect. ,111 Ìot bpi It the .4 of the fiscal fear bit aba1l røailappropnatec1 uat1l the COIplet1Ol of the proJect or at1l the Board of Supen1JorI. bJ appropriate ~utioD, cbu911 or el1a1Iatu the appropriat10D. \ UpoD coapletioD of a capital project. staff U IUth0ri&e4 to c:lDH 0I1t the project and trwfer to the fudiIIJ aoarce II' nuift1D9 batlacel. 'fb1a aectioD' appl1ll to appropriation. for Capital Project:lat ~ 30,1987 and appropriatioU 11 the 1987-aa budget. On motion of supervisor Garre~t, seconded by Supervisor Johnsc~, and upon the following recorded vote:. . AYES: super~isors Brittle, Garrett, Johnson NAYS: Supervisors McGraw, Nickens ABSENT: None ,.... O'{" ~\ ". 'It' _. -. - '.. " May 26, 1987 5. Request for Approval of Employee Classification Plan for fiscal year 1987/88: Director of Human Resources Keith Cook advised that this Plan incorporates the classified and unclassified positions previously approved by the Board. Mr. Cook noted that the salaries for Board members is adopted by ordinance and salaries for unclassified position are approved either by the Board of Supervisors or by the County !Administrator. Supervisor Johnson asked how many new positions have been added. Mr. Cook responded that two communications dispatchers, one commuter operator, and one communications technicians. Four positions have been deleted including the Transportation Coordinator, Public Information Officer and Motor Equipment Operator I and II. The net addition is zero. Supervisor McGraw asked how salaries in Roanoke County compare to the City of Roanoke. Mr. Cook answered that starting pay is close, but the County is behind at the top scale. Mr. Cook also stated there will be an internal pay study during the next year. Supervisor Johnson asked where we compare with the City of Salem. Mr. Cook responded that we are probably ahead of the City of Salem. Supervisor Johnson moved to approve the Classification Plan for 1987/88. The motion was seconded by Supervisor Brittle ßnd carried by the following recorded vote: !AYES: INAYS: !ABSENT: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson None None 6. Approval to Request Va. Department of TransDortation for Matchinq Funds for Burnham Road: Assistant birector of Engineering John Peters reported that Supervisor Garrett and he had met with the citizens on Burnham Road concerning the condition of the road. After explaining the options for upgrading their road, the residents chose a ~111 May 26, 1987 .__0'_"_'___.__' ~___,___,___.,,,._~.__._.... ~...T.._~_·'_·______··~·_"___·_· .. _.n,._,.~,,__... ..__,." _,_·'_·..n.._'_._.·._________.~·_>_ preference for the County to request matching funds from the Highway Department along with their contribution of $5,642 to upgrade the road from surface treatment to plant mix. The road will then be paved by late summer or early fall of 1987. Supervisor Garrett moved to approve the request. The motion was seconded by Supervisor Brittle and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: None 7. Approval of Funding Priorities for Secondary Highway Six Year Plan: John Peters advised that each year, the Board of Supervisors establishes a priority list for the Six-Year Plan. Every two years, the Six-Year Plan is redone to establish the list that will be prioritized later. In September, the General Assembly approved a tax increase earmarked for transportation improvements. The Highway Board made the decision that the Six-Year Plans are not to be revised until the fall of 1987. Consequently, the priority list is important because of the large amount of money to be allocated to the existing projects. The County Staff and Highway Department has prepared a priority list of projects already on the Six-Year Plan, and are requesting preliminary board approval of the priority list so that the Highway Department will have it by June 1, 1987. There will be a public hearing on June 23, 1987 prior to final approval. Supervisor Johnson reported he was concerned that because of additional funds, the public will perceive that roads will be improved quicker, but that is not the case, because there is no additional staff to expedite the projects. Supervisor Nickens moved to approve the funding priorities of the Six-Year Plan contingent upon the public t JOY May 26, 1987 hearing to held on June 23, 1987. The motion was seconded by Supervisor McGraw. RESOLUTION NO.52687-6 APPROVING CONSTRUCTION PRIORITIES FOR THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM FOR ROANOKE COUNTY FOR FISCAL YEAR 1987-88 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board does hereby establish for fiscal year 1987-88 those certain construction fund priorities for the Virginia Department of Transportation Secondary System of Highways in Roanoke County as set out on that certain list of priorities with recommended amendments as presented to the Board at its meeting on May 26, 1987; and 2. That a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency office along with a duly attested copy of said priority list with amendments by the Clerk to the Board. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: None 8. Request for Authorization to Establish a Water System for Thousand Oaks Subdivision: Director of Utilities Clifford Craig reported that Don Bandy, the developer of this subdivision has requested that the County extend an existing water line for this subdivision. The County will not approve the extension at this time due to a planned re-alignment of Yellow Mountain Road. The County has suggested that Mr. Bandy establish a new water system and put in a storage facility. Upon completion, he would turn the water system over to the County at no cost and the County would pay for the cost of wells and storage. , \ ,,"\ .~ ~ '-.1 it May 26, 1987 .__._.._--_.~----_._.. '--.-,"-.-"-"-'--'^ ~-_._,."~,,-_. ."._--_.._..._..._--~-~- . .-. . "-'~""-"'~~-"'-- ..- Supervisor Nickens moved to authorize the County Administrator to execute an agreement with the developer as provided by the Water Ordinance, and the terms agreed to by the County and Mr. Bandy. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: None 9. Reauest for Approval to transfer Hollins Water System to Hollins Community Development Corporation: Assistant County Administrator Timothy Gubala reported that a requirement of the grant from the Farmers Home Administration is that the Hollins Community Development Corporation own the water system. Roanoke County will continue to operate the system. Supervisor Johnson moved to authorize the County Administrator to execute the necessary documents to transfer the Hollins Water System to the Hollins Community Development Corporation. The motion was seconded by Supervisor Brittle. Supervisor Nickens asked when this water system would revert back to the County. Mr. Craig responded that when the loan is paid back, the system will revert back to the County. The motion carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: None IN RE: REQUESTS FOR WORK SESSIONS None IN RE: REQUESTS FOR PUBLIC HEARINGS None IN RE: APPOINTMENTS t , " -"',".. .. May 26, 1987 No nominations for appointments were made. Supervisor ickens announced that Sylvia Faw, a member of the Virginia ~estern Commuity College Board has served two terms and is not ligible for reappointment. N RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Brittle asked Director of Engineering 'hillip Henry to check on the timing of the traffic lights on oute 419, particularly at the Chaparral Drive intersection and he Ogdon Road intersection. Supervisor Brittle also asked staff to see if portable 'ohns have been installed at the recreation fields at Clearbrook ark. Supervisor Garrett asked about the flourescent baint on curbs. It is especially bad to see during rain storms. Supervisor McGraw announced that the Equestrian ~enter plans are moving along and the brochures are now ready. Supervisor McGraw also announced he has met with Bernard Langheim þf Cox Cable TV, and he has outlined plans to offer cable TV service to rural areas who don't meet the requirements. This ~ill include a shared cost with the resident. Supervisor Nickens announced that the CORTRAN Task Þorce has met again and is still investigating long-term 30lutions to providing service. He will have a full report soon. Supervisor Johnson announced he is concerned that esidents of the County are not purchasing County decals. He ~ould like to see a reciprocal agreement with other valley ~overnments whereby each locality would report vehicles without ~roper decal to the appropriate government. N RE: CONSENT AGENDA ~·505 May 26, 1987 ------------..--,.-..-, ~.-_.~~~-~_....~ ~-~-_._.....__._-,-~-_._-~_. ..-.....-._,-> ,-~-,----_.._.- .--. Supervisor Nickens moved to approve the Consent Agenda. The motion was seconded by Supervisor Johnson. RESOLUTION NO.52687-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for May 26, 1987, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Minutes of Meeting - April 14, 1987 2. Request to classify Eastern Bypass as a "Rural Other Principal Arterial" and add to the Federal Aid Primary System" 3. Revision of the Secondary Highway System concerning alteration of Route 711. 4. Acceptance of Water facilities serving Edinburgh Square. 5. Acceptance of Water and Sewer facilities serving Kingston Court, Section 1. 6. Approval of Special Leave Extension for Workers' Compensation Injury. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: None IN RE: CITIZENS COMMENTS AND COMMUNICATIONS 506 May 26, 1987 None IN RE: REPORTS The following reports were received and filed: 1. Board Contingency Fund 2. Unappropriated Fund Balance 3. Income Analysis and State of Expenditures as of April 30, 1987. IN RE: EXECUTIVE SESSION At 4:20 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia, Section 2.1-344 (a) (1) to discuss a personnel matter and (6) to discuss pending litigation. The motion was seconded by Supervisor Brittle. IN RE: OPEN SESSION At 5:10 p.m., Supervisor Johnson moved to return to Open Session. The motion was seconded by Supervisor Brittle. IN RE: RECESS At 5:15 p.m., Chairman Johnson declared a dinner recess. IN RE: CALL TO ORDER At 7:04 p.m., Chairman Johnson called the meeting back to order. IN RE: RESOLUTIONS, PROCLAMATIONS, RECOGNITIONS AND AWARDS r 5 0 'l - May 26, 1987 .__.~.,_._-----_..,"_..,.- - ~--~-_.~"- -~--_... ~,---- ...,- -...---"....---.-.-----"--.-.- 1. Resolution of Congratulations to the Rock Drill Division of Ingersoll-Rand: Chairman Johnson presented a resolution to Mr. Joe P. Handerhand and Mr. Steve Goldfarb of Ingersoll-Rand, congratulating them for winning the 1986 United States Senate Productivity Award for implementation of a performance bonus plan. Mr. Handerhand and Mr. Goldfarb were both present and thanked the Board for this recognition. They also thanked the employees at Ingersoll-Rand for their commitment to the program. Supervisor Johnson moved to approve the prepared resolution. The motion was seconded by Supervisor Brittle. RESOLUTION 52687-9 OF CONGRATULATIONS TO THE ROCK DRILL DIVISION OF THE INGERSOLL-RAND COMPANY FOR WINNING THE 1986 UNITED STATES SENATE PRODUCTIVITY AWARD BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the Rock Drill Division of the Ingersoll-Rand Company is located in Roanoke County and provides employment for over 525 people in the Roanoke Valley; and WHEREAS, Ingersoll-Rand is renowned world-wide for its engineering excellence and exceptionally high quality products; and WHEREAS, in 1986 the Rock Drill Division Performance Bonus Plan was implemented in Roanoke County to create a commitment by all Rock Drill people to competitiveness, improved performance and cost reduction; and WHEREAS, this plan provides a monetary reward to employees who meet or exceed the business goals set, and gives them an opportunity to become "partners" in the business; and WHEREAS, the Rock Drill Division of Ingersoll-Rand Company has received the 1986 United States Senate Productivity Award for implementation of this plan. 50~ May 26, 1987 THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County congratulates the Rock Drill Division of Ingersoll-Rand for receiving this high honor; and BE IT FURTHER RESOLVED, that the Board of Supervisors þf Roanoke County extends its best wishes to Joe P. Handerhand, Steve Goldfarb, and all the employees of Ingersoll-Rand for þontinued success in their endeavors. On motion of Supervisor Johnson, seconded by Supervisor Brittle and carried by the following recorded vote: ~YES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ~BSENT: None IN RE: NEW BUSINESS 1. Report on the Drainage Study (Held over from the afternoon session: Mr. Hodge reported that approximately 30 days ago, many residents appeared before the Board asking for assistance in dealing with their flood and drainage problems. Since that time, County staff members have met with the neighborhoods involved and have prepared a study concerning these rroblems. This study is specifically prepared on the Palm Valley/Kentland neighborhoods. The study outlines the responsibilities for flood and drainage control, identification of some of the issues involved, and recommends short term and long term solutions. Following presentation of this report by staff, there will be a first reading of an ordinance increasing the decal fee. $200,000 raised from the fee will be earmarked to establish a drainage program. There will be a second reading of this ordinance on June 9, 1987. At that time, there will also be ~ work session on this issue. Director of Engineering Phillip Henry and Assistant Director of Engineering John Peters presented the results of the ,., D9 ~,. May 26, 1987 ~,_..._------~._._.~-_.__....'- _.- . ._ _..._......_..·.__·..,_.·V" _ ,'_..___ comprehensive study that the Engineering staff with assistance from other agencies and department has prepared. Mr. Henry reported that the emphasis of the study was two prong: (1) looking at drainage of a general nature for the Roanoke Valley, and (2) dealing more specifically with the Palm Valley and Kentland areas. Mr. Henry turned to program over to Mr. Peters who presented an outline of the report, including maintenance responsibility, necessary ordinances, the issues involved, and both short and long term solutions. They also presented financial alternatives, and outlined the problems in specific areas and other problem areas in the County. Following this, they presented conclusions and recommendations. Supervisor Johnson asked County Attorney to check the legality of a drainage utility fee. He also asked if matching funds from the County and VDOT could be used to replace a bridge. Mr. Peters answered that this could be done. Supervisor Johnsor also asked if the homes in Palm Valley would considered in ê flood plain and eligible for possible grants for relocation, floodproofing, etc. Mr. Peters responded that the homes along Carvin Creek are in the flood plain. Supervisor Johnson alsc asked staff to investigate the fiscal impact of exoneration of real estate taxes for those individuals who were flooded Supervisor Johnson asked several other questions concerning thE report. Supervisor Garrett thanked the staff and variou~ agencies who worked on the report for such an comprehensivE study in such a short amount of time. He asked Mr. Peters if thE staff considered the Palm Valley and Kentland the number onE priority to use the $200,000 funds. Mr. Peters responded tha within the time frame available, they could only do a detaile< study on these two areas, however, staff recommends that the address these first. During the year, they will do a mor 1510 May 26, 1987 detailed review of other areas, and also hold community meetings to find out problem areas. Supervisor Brittle stated he was concerned about several issues. He asked if the homebuilders are aware of this study. Mr. Peters responded they have made them aware that a draft of a drainage ordinance is available. Supervisor Brittle also asked the County Attorney to investigate ways in which the real estate taxes could be lowered for this problem. Supervisor Brittle advised that he agreed that the Palm Valley area was the most serious in the County. However, he felt that certain criteria should be established, before prioritization. Supervisor Johnson asked the staff to bring to the work session a list of projects that were funded with the $200,000 appropriated for drainage in the 1986/87 budget. Mr. Hodge asked the Board to make a decision now to address the areas outlined in the report in order to take advantageous of the construction season. He stated that at the work session on June 9th, they would bring the immediate solutions to these problems, and work on the other long-range solutions over the next several months. Supervisor Brittle again stated he was concerned about prioritizing beyond the Palm Valley area until they know which are the most serious problems as far as health and safety are concerned. Supervisor Garrett responded that he felt it was now time to prioritize and begin immediately. Supervisor Garrett moved that contingent upon the passage of the first and second reading of the ordinance to raise the decal fees, the first $200,000 funded from the increase be designated to work on the flooding and drainage problems in the Palm Valley and Kentland areas. The motion was seconded by Supervisor Johnson. The motion was carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, Nickens, Johnson I .., J. J\. May 26, 1987 __._~__~___,"^~'_._.~_,,__~..__ ,_.. _ ._____._._ _.'" _ .. __·~_".~...'M.'_·._"___"'_^_·~'~·_·__·····~__ --_._'_...-._..... - ~ .-----.-,...-,.' --_._..~._._.__. - -_._-,-_.-.~-------_..__._.._.~- NAYS: McGraw The following citizens spoke regarding the flooding and drainage problems and expressed appreciation to the Board for attempting to solve their problems. 1. Minnie Reynolds, 30 Orlando Avenue N. E. 2. Franc Thomas, 102 Return Road 3 . C. Wayne Boitnott, 3448 South Park Circle S. W. 4. Ellen Wallace, 3626 Kentland Road, S. W. Mr. A. J. Bertolacci, 2709 Tanglewood Drive, S. w. also spoke and stated he felt that $200,000 was very inadequate. He pointed out that valley cooperation was necessary to solve the problem. He also suggested corporate donations and lobbying for state funding or additional taxing powers. He advised the problems in his area, Penn Forest, are primarily underground and not surface water. He requested that the Board stop all further building permits in the Starkey area until the problem is solved, and address further the problem of sewage backup in all areas of the County. IN RE: FIRST READING OF ORDINANCES 1. Ordinance amending Section 12-28 of the Roanoke County Code to increase the annual license tax on motor vehicles: County Attorney Paul Mahoney advised this ordinance increases the annual license tax or decal fees for vehicles from $15.00 to $20.00. It substantially increases the tax on trucks. It also allows exemptions for certain categories such as prisoners of war, recipients of the medal of honor, disabled veterans, and reduced fees for national guard members. The effective date of the proposed ordinance is July 1, 1987, but the fees would not be received until May 1988. Supervisor Johnson moved to approve the first reading of the ordinance. The motion was seconded by Supervisor Garrett. '512 May 26, 1987 AYES: NAYS: Supervisor Johnson noted that the recommendation includes that $60,000 be set aside to find a funding method for CORTRAN outside of the annual budget process. Supervisor Nickens pointed out this will attempt to help solve two problems, drainage and flooding, and possible funding of CORTRAN transportation for the elderly and handicapped. The motion carried by the following recorded vote: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson None ------- 2. Ordinance authorizing the Acquisition of Easements for the 1987-88 Replacement Improvement Water Projects: Mr. Mahoney reported that this ordinance authorizes the County Administrator to acquire the necessary easements for eight water projects. Supervisor Nickens moved to approve the first reading of the ordinance. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: N~e 3. Ordinance to increase the Salaries of Members of the Board of Supervisors of Roanoke County, pursuant to Section 14.1-46.01:1: Mr. Mahoney advised that both the State Code and County Charter provide a procedure for increasing the salaries of board members. This ordinance authorizes up to a five percent salary increase based upon the annual inflation factor. It increases the salary of each board member by $380 and provides additional compensation for both the Chairman and Vice Chairman. Supervisor Brittle asked that since he must declare his wife's profession to vote on the school board budget is he required to also state that he is a board member in order to vote to increase his salary. Mr. Mahoney answered that this is not necessary. ....... ....... t.513 May 26, 1987 .---.....-...-.... __.. .....,__..., _~~__.u_._·___.___._'._·.~·.~_ . ...... '._-,.,-.. .~- - .'..._-'.-.-_.-._~..._.- -""._.'_.."~--'- Supervisor Brittle moved to approve the first reading of the ordinance. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 4. Ordinance authorizing the Vacation and Relocation of a portion of a water line easement, Ozanich Property: Mr. Mahoney reported that the relocation was necessary for the Ozanichs to construct a garage on their property. Supervisor Brittle moved to approve the first reading of the ordinance. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 5. Ordinance authorizing the County Administrator to accept the donation or dedication of utility and Right-of-Way Easements and improvements Therein: Mr. Mahoney announced this ordinance would allow the County Administrator to accept utility easements and rights of way and remove them from the reading of ordinances process in the agenda. Instead, they would become a part of the Consent Agenda. Supervisor Johnson moved to approve the first reading of the ordinance. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 6. Ordinance authorizing the Purchase of a Water Storage Reservoir Site: Mr. Mahoney stated that the utility Department has determined location of sites for the construction of future water storage reservoirs. They are proposing to purchase one of the sites located off Sugar Loaf Mountain Road. Staff has negotiated a purchase price of $5,000 5 ] (5, ~. May 26, 1987 for this site, and the County Assessor's office considers this price reasonable. Supervisor Garrett moved to approve the first reading of the ordinance. The motion was seconded by Supervisor Brittle and carried by the following recorded vote: !\YES: ~AYS : Supervisors Brittle, Garrett, McGraw, Nickens, Johnson None IN RE: SECOND READING OF ORDINANCES 1. Ordinance amendinq Chapter 13, "Offenses- Miscellaneous= Sections 13 and 14 of the Roanoke County Code concerninq Unlawful Disposal of waste materials and Unlawful ~ccumulations of trash and weeds: This ordinance will streamline several sections of the County Code and make them more enforceable. Supervisor McGraw moved to approve the second reading of the ordinance. The motion was seconded by Supervisor lNickens. ORDINANCE 52687-11 AMENDING CHAPTER 13, "OFFENSES-MISCELLANEOUS," SECTIONS 13 AND 14 OF THE ROANOKE COUNTY CODE CONCERNING UNLAWFUL DISPOSAL OF WASTE MATERIALS AND UNLAWFUL ACCUMULATIONS OF TRASH AND WEEDS BE IT ORDAINED by the Board of Supervisors of Roanoke tounty, Virginia, as follows: 1. That Chapter 13, "Offenses-Miscellaneous," Section 13-13. "Unlawful disposal of rubbish or other waste materials," of the Roanoke County Code be amended as follows: Sec. 13-13. Unlawful disposal of rubbish or other waste material (a) No person shall dump or dispose of or leave or cause to be thrown any rubbish, tin cans, trash, garbage or other waste substance or material in or upon and along any street, ro~d, highway, park or alley in the county; nor shall any per on dispose of, dump or throw any rubbish, tin cans, trash, g~r- bage or any other waste material or substance upon ny "éteétft-e lots or property in the county which have not bÞen May 26, 1987 p- - ., ~ ~) ~ '. -~_.__..~-"-_.'~-' .~-".._,...,---, -,~'^' ..._~.._--~'~.'----'._'."-'~~"--"-- -- ~ ,_._,-, - . - "¥~-"'- ,....... '...~- -"'-"-- -~,~. ._--,_. selected, approved and designated as a garbage or trash is- posal area by the health department of the county. 2. That Chapter 13, "Offenses-Miscellaneous," Sec ion 13-14. "Unlawful accumulations of trash and growth of weeds; pullic ,- nuisances and abatement thereof," of the Roanoke County COdE be amended as follows: Sec. 13-14. Unlawful accumulation of trash and growth of we ds; public nuisances and abatement thereof. (a) For the purposes of this section, the following words and phrases shall have the meanings respectively ascribed to hem by this subsection: * * * * (4) Parcel: Any real estate, or any interest therein, s tu- ate, lying and being in the county Oft wh:i:eh aftY in ény areas zoned for residential, business, commercial, or in(us- trial uses or :i:ft8~:i:~~~:i:oftal ae~:i:v:i:~y :i:8 eOftd~e~ed O. Oft wh:i:eh afty vaean~ re8:i:deft~:i:al, eomæere:i:al, :i:ftd~8~r:i:al, or :i:n ~:i:- ~~~:i:onal b~:i:ld:i:ft9 or 8~r~e~~re :i:8 loea~ed or in any subd vi- sion. * * * * '.--- (6) Subdivision: Any tract or parcel of land divided nto ~hree +3+ two (2) or more lots or parcels, eOft~a:i:r.:i:ft9 ~hree-£o~r~h8 o£ an aere o£ laftd, for the purpose, whe her immediate or future, of transfer of ownership or developmEnt, as otherwise defined in the Roanoke County Subdivision Or in= ance. - * * * * (c) Weeds growing be~weeft May £:i:r8~ aftd ee~ober £:i:r8~ on and trash lying on any parcel shall constitute a public ui- sance. It shall be unlawful to cause or maintain a pullic nuisance with respect to any parcel. An owner shall abate any public nuisance with respect to this parcel. Be~weeft May £:i:£~een~h aftd õ~fte £:i:£~eeft~h aftd be~ween A~9~8~ £:i:r8~ aftð feþ- ~ember £:i:r8~ o£ eaeh year ~very owner of real estate sit ate in the county shall cause to be cut therefrom all weeds and to remove therefrom all trash. Any owner who shall violate the provisions of this subsection shall be deemed guilty cf a Class 4 misdemeanor. 2. The effective date of this amendment shall be JunE 1, 1987. On motion of Supervisor McGraw, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson ,-- NAYS: None ABSENT: None 2. Ordinance authorizing the Acquisition of Easements for the Castle Rock Sewer Line: Mr. Mahoney stated I 5 1 May 26, 1987 this ordinance will authorize the acquisition of eight easements in order to successfully complete the Castle Rock Sewer Line. Supervisor Garrett moved to approve the second reading of the ordinance. The motion was seconded by Supervisor Nickens. ORDINANCE 52687-12 AUTHORIZING THE ACQUISITION OF EASEMENTS, CASTLE ROCK SEWER LINE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisition of approximately eight (8) easements for the Castle Rock Sewer Line was held on May 12, 1987. A second reading on this matter was held on May 26, 1987. 2. That these easements are for underground sewer lines for the Castle Rock Project. 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County ~ttorney. On motion of Supervisor Garrett, seconded by Supervisor ~ickens and carried by the following recorded vote: AYES: ~AYS: IABSENT: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson None None 3. Ordinance authorizing the Acquisition of Easement for the Brambleton Avenue Hiahwav proiect: Mr. Mahoney reported that this will authorize the acquisition of an easement to complete the Brambleton Avenue Highway Project. Supervisor Brittle moved to approve the second reading þf the ordinance. The motion was seconded by Supervisor Garrett. ~17 May 26, 1987 .-...----....-, ,...~..~ .--.-.-."..--,.,." ._--,-'._-','_._. .'-,',-_.----- - ......,._-,-,-._..,_..._--~,.."..,"._.,.__._. ·n"··_'···_..··,.·_~__..·~.__._._". ,__~ ORDINANCE 52687-13 AUTHORIZING THE ACQUISITION OF EASEMENT, BRAMBLE TON AVENUE HIGHWAY PROJECT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the Charter of Roanoke County, a first reading concerning the acquisi- tion of one (1) easement for the Brambleton Avenue Highway Pro- ject was held on May 12, 1987. A second reading on this matter was held on May 26, 1987. 2. That this easement is for underground water lines for the Brambleton Avenue Highway project. 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Brittle, seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: None IN RE: PUBLIC HEARINGS 587-1 PUBLIC HEARING TO HEAR CITIZEN COMMENT ON AN ORDINANCE AMENDING SECTION 12-28 OF THE ROANOKE COUNTY CODE TO INCREASE THE ANNUAL LICENSE TAX ON MOTOR VEHICLES No citizens were present to speak on this issue. 587-3 PETITION OF J. B. GORIA REQUESTING REZONING FROM B-3 BUSINESS TO B-2 BUSINESS OF A TRACT CONTAINING 1.57 ACRES LOCATED ON THE SOUTH SIDE OF ROUTE 419 WEST OF BERNARD DRIVE IN THE CAVE SPRING MAGISTERIAL DISTRICT APPROVED ~,518 May 26, 1987 Supervisor Brittle asked that this petition be heard prior to the others on the agenda, because he was very familiar with it and anticipated no opposition. The Planning Commission recommended approval. Mr. Goria was present to answer any questions. Supervisor Brittle moved to approve the rezoning with proffered conditions. The motion was seconded by Supervisor Johnson. FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned parcel of land, which is contained in the Roanoke County Tax Maps as Parcel 87.07-03-11 and recorded in Deed Book and legally described below, be rezoned from B-3 District to B-2 District. BEGINNING at a conc. hwy mono on the south right-of-way line of Va. Route 419 at its intersection with the east right-of-way line of the property of Norfolk and Western Railway Co. (Now Norfolk Southern) thence leaving said BEGINNING point and with the south right-of-way line of Va. Route 419 S. 890 51' 40" 243.94' to an iron pin, thence leaving Route 419 N. 00 08' 20" E 35.07' to an iron pin, thence S. 810 02' 30" E. 91.72' to an iron pin corner to property of Golden Coral, thence with same S. 80 57' 30"W 225.0' to an iron pin corner to "Travelers Property", thence with same N. 810 02' 30" 232.58' to an iron pin corner in the right-of-way line of the N&W Railway property (now Norfolk Southern) thence with same N. 160 27' 00" W. 245.06' to the place of beginning and containing 1.57 acre and being tract 3 as shown on the division of property of Tanglewood Mall, Inc. of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia in Plat Book 9 Page 180, prepared by Buford T. Lumsden & Assoc. P.C. Certified land surveyors dated October 12, 1979. BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map of Roanoke County. I · 519 May 26, 1987 .____.._,~__.".__~____.._...__~ . '_'_"_"~."__..'. ~,_~~__..._, _C' ___ ____.__._____. '_> "'-0"..-"" ,__._>.~~.____"_,._,.._.....,_.~.,,__..___.._'.".'~_'''_..________'~._ ADOPTED on motion of Supervisor Brittle and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None PROFFER OF CONDITIONS 1. There will be no freestanding outdoor advertising signage. 2. Petitioner will provide fire hydrant near entrance to property on service road. 3. Site plan to include a yield sign for existing traffic from site on frontage road at intersection with Route 419. 587-2 PETITION OF SPRINGWOOD ASSOCIATES TO AMEND CONDITIONS OF A 0.606 ACRE PARCEL TO ALLOW CONSTRUCTION OF AN ADDITIONAL RETAIL CENTER ADJACENT TO 3513 BRAMBLETON AVENUE IN THE WINDSOR HILLS MAGISTERIAL DISTRICT APPROVED Assistant County Administrator Timothy Gubala announced this hearing was tabled on February 24, 1987 until the Board of Zoning Appeals decided on an interpretation of whether head gasket or other engine head service and clutch repair were considered major mechanical work. The Board of Zoning Appeals did resolve the matter and did concur with those issues proposed by the petitioner. The Planning Commission voted to recommend denial of the petition. Michael Smeltzer, Attorney for the petitioner was present. He stated the purpose of the petition is to amend the site plan for the purpose of constructing another building for retail use. When the petition was originally heard, there was discussion of whether or not the petitioner was living up to the amended conditions of the original petition, and that was the reason for the delay. Since the Board of Zoning Appeals has heard the issue, the site plan has been further proffered to t· f1. ~, ~~ May 26, 1987 answer concerns of the planning staff and the board members, and they have also proffered out certain uses of the property. Supervisor Garrett asked Mr. Smeltzer if the petitioners had any idea of what utilization would be made of the building. Mr. Smeltzer responded that other than proffering out certain uses, they did not know yet. Supervisor Garrett asked if a fast food franchise was being considered. Mr. Smeltzer answered it was difficult to identify what a "fast food franchise" is. Supervisor Garrett asked Mr. Gubala what kind of impact on traffic and whether there was adequate parking for a fast food business. Mr. Gubala responded that there are specific requirements for parking for restaurants based on the size of the building. Supervisor Brittle asked if the building would be open space or a specific number of offices or stores. Mr. Smeltzer stated the building would be built as a shell, and finished as space is rented. Mr. Gubala stated that when the site plan review was done, they would check whether there was adequate parking facilities if the petitioner desired a restaurant. If the County denied approval of a restaurant, the issue would have to be heard by the Board of Zoning Appeals. Mr. Smeltzer offered to proffer out the use of the property for a restaurant. County Attorney Paul Mahoney responded that they were not legally able to proffer additional conditions at this time. Speaking in opposition to the petition were Martha Faery, 3516 pinevale Road, whose property adjoins the petitioners; and Greg Edwards, 3536 Pinevale Road. Mr. Smeltzer responded that they felt they have made every effort to live up to the proffers, and were aware that the Zoning Administrator for the County had been watching them 521 May 26, 1987 .______~__"_·__.··__··,·"...__~"_r"_" ._._._.__.~.....,."..~___"..___"~.._,__,.".__ -... '-~'~.'-.."----'_._"-'---'_'~"'__"'--_.'~"'. -_._._--~.__.~..',--.~'-----~-~."--.-~ closely. Supervisor Garrett noted that he has visited the site, and at that time, they saw no violation of any of the previous proffers. The Board of Zoning Appeals has solved the problem of whether there are major or minor repairs on the property. Supervisor Garrett moved to approve the petition with proffered conditions. The motion was seconded by Supervisor Brittle. Supervisor Nickens advised that even though the petitioner cannot proffer out using the property as a restaurant, he felt the petitioners would not utilize the property this way because of problems that could arise. Supervisor Johnson responded he felt that the staff would be checking to make sure that the petitioners handle the property correctly. Supervisor Johnson asked Mr. Gubala to investigate the possibility of an exemption to the screening and buffering ordinance when the petitioner and the adjoining property owners agree that a fence is not the best screening of a property. FINAL ORDER NOW, THEREFORE BE IT ORDERED that the conditions of the aforementioned parcel of land, which is contained in the Roanoke County Tax Maps as Parcel 77.09-4-37 and recorded in Deed Book 1225, page 1136 and legally described below, be amended from B-2 Conditional District to B-2 Conditional District to permit the construction of a building for lease to retail businesses. BEGINNING at an iron pin located on the northerly side of Brambleton Avenue S. W. (U. S. Route 221), said point being corner to the property of Charlotte Heslep (Will Book 32, page 498);thence with the northerly side of Brambleton Avenue, S. 580 00' 00" W. 166.4 feet to an iron pin, corner of Lot 15 of D. B. and Ellis B. Ferguson Map; thence leaving Brambleton Avenue and with the line of Lot 15, N. 320 00' 00" W. 165 feet to an iron pin on the line of Lot 17; thence with the line of Lot 17, W. 580 00' E. 8.32 feet to an iron pin corner to Lot 522 May 26, 1987 W-2; thence with the line of Lot W-2 the following two courses and distances: S. 800 48' 00" E. 51.09 feet to an iron pin and N. 030 37' 07" E. 41.4 feet to an iron pin; thence N. 580 00' 00" E. 98.45 feet to an iron pin corner to the Heslep property; thence with the Heslep property, S. 300 59' 00" E. 165.02 feet to an iron pin on the northerly side of Brambleton Avenue, THE PLACE OF BEGINNING; and CONTAINING 0.606 acres and being as more particularly shown on plat of survey made by Buford T. Lumdsden and Associates, P. C. Engineers-Surveyors dated August 29, 1985; and BEING the same property conveyed to Springwood Associates, a Virginia General Partnership by deed from Bane International Corporation, a Virginia Corporation, dated August 28, 1985, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1225, page 1136. BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map of Roanoke County. ADOPTED on motion of Supervisor Garrett, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None PROFFER OF CONDITIONS Petitioner will abide by the regulations within the B-2 District and is offering the following three new conditions: (1) to reduce the buffer zone on the western side of the property to ten feet and plant a row of pine trees. (2) To amend the previous concept plan to allow for the construction of a retail building. (3) No dry cleaning will be conducted on the premises. These conditions are in addition to six conditions that were offered during the previous rezoning. These proffers are as follows: ~'52S May 26, 1987 _....~... -._.~..-.._-_.'-'~'----_...-...._.' ...__.-"-" "- -~------_.__.._, --'-- (l) The facility will not be used by the petitioner for major mechanical work or for automobile body work. (2) There will be no outside storage of vehicles. (3) The facility will not be used to conduct the sale of new or used automobiles. (4) The petitioner will install and maintain such screening as recommended by the Roanoke County Zoning Administrator. (5) The petitioner will install outside lighting in accordance with the recommendations and approval of the Roanoke County Administrator. (6) The petitioner agrees to comply with such sound emission regulations as may be promulgated by the Roanoke County Planning staff. Additionally, the petitioner agrees to take such action as necessary in order to reduce the noise level to no more than the level of business now existing in the immediate vicinity of the property sought to be zoned. ADDITIONAL PROFFER OF CONDITIONS The Petitioner now desires to have the conditions previously imposed be amended as follows: a. To amend the Site Plan previously filed substituting therefore a new Site Plan made by Balzer & Associates, dated May 22, 1987. b. The following uses will not be conducted on the property: l} No dry cleaning will be conducted on said property. 2} Hotels 3} Motels 4} Theaters 5} Assembly halls 6) New Car dealerships 524 May 26, 1987 Except as amended herein, the original Petition shall remain unchanged. 587-4 PETITION OF JOSEPH AND SANDRA QUESENBERRY REQUESTING REZONING FROM B-1 BUSINESS TO B-2 BUSINESS OF A TRACT CONTAINING 0.819 ACRE AND LOCATED AT 4347 OLD CAVE SPRING ROAD IN THE WINDSOR HILLS MAGISTERIAL DISTRICT. APPROVED Mr. Gubala reported that this hearing came before the Planning Commissioner earlier this month. The building exists now, but the petitioners desire to change the use. The Planning Commission voted denial by a 3 to 0 vote with two members absent. Since then, the petitioners have presented additional proffers. Roy Robrecht, attorney for the petitioners was present to answer any questions. He stated that when the Quesenberrys bought the property there was a house on it zoned B-1. The petitioners presented their plans for sale of swimming pools to Roanoke County and thought it could be done under the present zoning. The County approved the plans. After he was completed and moved in, the County then informed him that in order to sell accessories he would have to rezone the property for retail sales. Mr. Robrecht presented to the Board a list of similar types of businesses in the area. Paul Higginbotham, 4909 Cave Spring Lane was present to speak in opposition to the rezoning. He advised that he was told by the Mr. Quesenberry that there would only be an office on the property, but there is now chemicals, chlorine, and sporadic acid stored there. He presented a letter and petition from other residents in the area opposed to the rezoning. He was also concerned with the storage trailer at the rear of the building, and trucks that were stored there. He has received a letter from a realtor that stated there is a possibility that residential property values in the area could depreciate. , 525 May 26, 1987 . .....__. ._....".,._.>. .. ~~_~·__·c_"~~~ _ ,,"_ .".._.".....__.____.,. __,'_'__'~_'O_"__" _. __._....~_..._...._.__.__.____~_..~_.._. .. Supervisor Johnson pointed out that the petitioner has proffered that he will remove the storage trailer. Supervisor McGraw noted that the property could in fact appreciate as commercial property rather than residential. Supervisor Garrett moved to approve the petition with the proffered conditions. The motion was seconded by Supervisor Brittle. FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned parcel of land, which is contained in the Roanoke County Tax Maps as Parcel 76.20-1-13 and recorded in Deed Book 989, page 545 and legally described below, be rezoned from B-1 Business District to B-2 Business District. BEGINNING at Corner #1, said point being located on the northerly right-of-way of Virginia Secondary Route 1663 (formerly u. S. Route 221), said point also being the southwesterly corner of the Allen R. Moran property, said point being located S. 840 17' 50" W. 62.67 feet from an existing highway monument; thence leaving the Moran property and with Virginia Secondary Route 1663, S. 840 17' 50" W. 97.20 feet to an existing highway monument, being Corner #2; thence leaving Virginia Secondary Route 1663 and with the northerly right-of-way of Old Cave Spring Road (formerly Old Virginia Route 119) for the following 2 courses, N. 410 45' 30" W. 9.77 feet to an existing highway monument being Corner #3; thence with a curve to the left which said curve is defined by a delta angle of 160 50' 40", said curve is defined by a delta angle of 160 501 40", a radius of 517.46, an arc of l52.l3,a chord of 151.60 and bearing N. 500 10' 50" W. to Corner #4, an existing iron pin; said point being the southeasterly property corner of Honey Tree Child Care Center (Deed Book 1223, Page 410); thence leaving Old Cave Spring Road and with the easterly boundary line of Honey Tree Child Care Center, N 90 071 00" W. 83.93 feet to Corner #4A, thence leaving the Honey Tree Child Care Center property and with a rezoning line through the property of Joseph A. Quesenberry and Sandra C. Quesenberry, N 840 17' 50" E, 222.03 feet to Corner 6A, said point located on the westerly boundary line of the Allen R. Moran property; thence running with the ~526 May 26, 1987 westerly boundary line of the Moran Property, S. 30 27' 00" E, 200.00 feet to Corner #1, the actual place of BEGINNING, and containing 0.819 acres, as more particularly shown on a plat prepared by Buford T. Lumdsden & Associates, P. C., Engineers-Surveyors, dated April 8, 1987. BE IT FURTHER ORDERED that a copy of this order by transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map of Roanoke County. ADOPTED on motion of Supervisor Garrett,and upon the following recorded vote: AYES; Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None PROFFER OF CONDITIONS 1. Property to be limited to swimming pool service and supplies and retail sales. 2. Storage trailer at the rear of the building will be screened from view by the way of wooden fencing on three sides. 3. Parking of company vehicles will be at the rear of the property. 4. No outside storage or sales of swimming pool ~ servicê~ and supply equipment be permitted. ADDITIONAL PROFFER OF CONDITIONS 1. Removal of storage trailer. 2. Use of premises only for the purpose of selling swimming pools (showroom) and related accessories. IN RE: CITIZENS COMMENTS AND COMMUNICATIONS None IN RE: ADJOURNMENT At 9:37 p.m., Chairman Johnson adjourned the meeting. Bob L. JOhnson, Chairman