1/3/1985 - Special
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24015
January 3, 1985
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being a special meeting for
discussion of the organization for 1985.
IN RE:
CALL TO ORDER
Chairman Nickens called the meeting to order at 10:06
a.m. The roll call was taken.
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MEMBERS PRESENT:
Chairman Harry C. Nickens; Vice-Chairman
Athena E. Burton; Supervisors Gary J.
Minter, Steven A. McGraw, and Alan H.
Brittle
MEMBERS ABSENT:
None
IN RE:
PRELIMINARY MATTERS
1. Selection of Temporary Chairman - Supervisor
Brittle moved to appoint Mr. Donald R. Flanders, County
Administrator, as the temporary chairman. The motion carried by
a unanimous voice vote.
2. Invocation and Pledge of Allegiance - Supervisor
Harry C. Nickens gave the invocation. The pledge of allegiance
~as recited by all present. Supervisor Nickens also announced
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the death of Circuit Court Judge, F. L. Hoback, Sr.
IN RE:
ORGANIZATION OF COUNTY BOARD
1. Elections - Supervisor Minter moved to select the
~hairman and Vice-Chairman for 1985 by oral vote. The motion
~arried by a unanimous voice vote.
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January 3, 1985
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a. Chairman - Supervisor Gary J. Minter nominated
Supervisor Steven A. McGraw for Chairman. No other nominations
were made. Supervisor Minter moved that nominations be closed.
The motion carried by a unanimous voice vote. The Clerk to the
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Board of Supervisors cast a unanimous ballot for Steven A. McGraw
as Chairman of the Roanoke County Board of Supervisors from
January 3, 1985, through December 31, 1985. The ballot carried
by a unanimous voice vote.
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b. Vice Chairman - Chairman Steven A. McGraw
nominated Supervisor Burton for Vice-Chairman. Supervisor
Brittle nominated Supervisor Nickens for Vice-Chairman.
Supervisor Minter moved that all nominations be closed. The
motion carried by a unanimous voice vote. The voting was as
follows:
Supervisor Minter - Athena E. Burton
Supervisor Burton - Athena E. Burton
Supervisor Brittle - Harry C. Nickens
Supervisor Nickens - Harry C. Nickens
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Chairman McGraw
- Athena E. Burton
The Clerk declared by a 3-2 vote that Supervisor Athena E. Burton
would be the Vice-Chairman of the Roanoke County Board of
Supervisors to serve from January 3, 1985 through December 31,
1985. Chairman Steve McGraw commended Dr. Nickens on his
excellent leadership as chairman during the previous year.
2. Adoption of Rules of Order and Schedule of County
Board Sessions for 1985 and Time of Adjournment of Meetings -
Supervisor Brittle suggested that the Board adopt Robert's Rules
of Order for 30 days to allow the Board time to consider the
suggestions of the County Attorney and to consider rules of order
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for the Board in particular at the first meeting in February,
1985. Supervisor Burton reported that the Board has operated in
the past under modified Robert's Rules for Small Groups which
does not require a second to a motion and requested that if
Roberts Rules are adopted that the stipulation be included that a
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January 3, 1985
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second to motions not be required. Supervisor Brittle moved that
Item 2 on the prepared resolution be amended to read "That the
rules of procedure for the conduct of all Board meetings shall be
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Robert's Rules of Order for a period ending the first meeting in
February, 1985," at which time the Board will reconsider that
portion of the prepared resolution. The motion carried by a
unanimous roll call vote. Supervisor Minter moved that paragraph
3 of the prepared resolution be approved. The motion carried by
a unanimous roll call vote. Supervisor Brittle moved that the
words "second and fourth Tuesday" be inserted in the first blank
of paragraph 1 of the prepared resolution and 3:00 be inserted in
the second blank of the same paragraph. Supervisor Burton, as a
substitute motion, moved that the Board meetings be scheduled for
the first, second, and fourth Tuesdays of the month with the
first meeting devoted to work sessions and executive sessions
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commencing at 4:00 p.m. and ending at 9:00 p.m. and that the
second and fourth meetings commence at 3:00 p.m. and adjourn no
later than 11:00 p.m. Supervisor Nickens moved to table. The
motion did not carry by the following recorded vote:
AYES: Supervisors Brittle and Nickens
NAYS: Supervisors Minter, Burton and McGraw
The vote on Supervisor Burton's substitute motion to have three
meetings a month as stated above is as follows:
AYES: Supervisors Minter, Burton, and McGraw
NAYS: Supervisors Brittle and Nickens
Supervisor Minter moved for approval of the following prepared
resolution.
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RESOLUTION NO. 85-1 ESTABLISHING A MEETING
SCHEDULE FOR THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY FOR CALENDAR YEAR 1985,
ADOPTING RULES OF PROCEDURE FOR SUCH
MEETINGS, AND ESTABLISHING AN ORDER AND
METHOD OF VOTING ON ROLL CALL VOTES
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
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January 3, 1985
1. That for calendar year 1985 the regular meetings of the
Board of Supervisors of Roanoke County shall be held on the
first, second and fourth Tuesday of each month at the Roanoke
County Administration Center (Community Room) on Brambleton
Avenue, S.W., Roanoke County, Virginia. The first meeting of the
month shall be a regular meeting, limited to Work Session
items;and shall commence at 4:00 o'clock p.m. and end at 9:00
o'clock p.m. The second and fourth meetings shall commence at
3:00 o'clock p.m. and end at 11:00 p.m. of each such day;
provided, however, no matter set for public hearing or otherwise
of general public interest shall be heard and finally disposed of
prior to 7:00 o'clock p.m. on any such meeting date; and provided
further, nothing herein contained shall be deemed to prevent the
Board from cancelling any meetings herein established and set in
excess of one (1) meeting per calendar month; and
2. That the rules of procedure for the conduct of all Board
meetings shall be Robert's Rules of Order; provided, however, a
motion duly made by a member of the Board shall not require a
second in order to be considered by the Board. However, these
rules shall be effective only until February 12th 1985; and
3. That the voting procedure of the Board shall continue to
be by roll call viva voce, as made and provided by law in
rotating order from meeting to meeting as heretofore established;
provided however, the Chairman shall at all time cast the last
vote upon any such roll call.
Upon motion of Supervisor Minter and the following recorded
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vote:
Supervisors Minter, Burton, and McGraw
Supervisors Brittle, and Nickens
4. Consideration of Seating and Voting Order -
Supervisor Brittle moved to approve the rotation on seating and
voting used during the previous year. The motion carried by a
unanimous roll call vote.
AYES:
NAYS:
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January 3, 1985
5. County Board Membership on Various Committees,
Commissions and Boards - The following appointments were made:
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Air Pollution Advisory and
Appeals Board
Alan H. Brittle
Liaison Representative
Bid Committee
Gary J. Minter
Cablevision Committee
Gary J. Minter, Member
Athena E. Burton, Member
County Administrator, Member
Clean Valley Committee
Steven A. McGraw, Chairman of
Roanoke County Board of
Supervisors
Emergency Services (State)
Steven A. McGraw, Director
Finance Board
All members of the Roanoke
County Board of Supervisors
Finance Committee
Board of Supervisors
County Treasurer
County Administrator
Fifth Planning District
Commission
Athena E. Burton
Steven A. McGraw
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Employees Health Care Plan
Policy Committee
Gary J. Minter
Health Insurance Appeals Board
Athena E. Burton
Legislative Committee
Social Services Board
Board of Supervisors
Gary J. Minter
Alan H. Brittle, Liaison
Alan H. Brittle
Pathways Girls Home
E911 Committee
Transportation and Safety
Commission
Alan H. Brittle,
Liaison Representative
Data Processing Policy Committee
Harry C. Nickens
Voluntary Fire Chiefs Committee
Steven A. McGraw,
Liaison Representative
Western Virginia Development
Company
Steven A. McGraw, Chairman
Roanoke County Board
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Regional Partnership of the
Roanoke Valley Board of
Directors
Steven A. McGraw, Chairman
Roanoke County Board of
Supervisors
Furniture Committee
Athena E. Burton
Liaisons with Constitutional Officers:
Athena E. Burton
Steven A. McGraw
Harry C. Nickens
Alan H. Brittle
Gary J. Minter
Commissioner of Revenue
Clerk of Circuit Court
Commonwealth's Attorney
Sheriff o. S. Foster
County Treasurer
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January 3, 1985
Supervisor Minter moved to approve all appointments on
committees as listed above. The motion carried by a unanimous
roll call vote.
IN RE:
EXECUTIVE SESSION
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Supervisor Nickens moved to go into Executive Session
pursuant to the Code of Virginia of 1950 Section 2.1-344(a) (1),
(2), (3), (4), and (6). The motion carried by a unanimous voice
vote.
IN RE:
OPEN SESSION
Supervisor Brittle moved to return to Open Session at
12:07 p.m. The motion carried by a unanimous voice vote.
IN RE: ADJOURNMENT
Supervisor Nickens moved to adjourn at 12:10 p.m. The
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motion carried by a unanimous voice vote.
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