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2/12/1985 - Regular ~ 44 'i , I Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24015 February 12, 1985 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the second regularly scheduled meeting of the month of February, 1985. IN RE: CALL TO ORDER Chairman McGraw called the meeting to order at 3:05 I p.m. The roll call was taken. MEMBERS PRESENT: Chairman Steven A. McGraw; Vice-Chairman Athena E. Burton; Supervisors Alan H. Brittle, Harry C. Nickens, and Gary J. Minter MEMBERS ABSENT: None IN RE: EXECUTIVE SESSION Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia Section 2.1-334 (a), (1), (2), (4), and (6). The motion carried by a unanimous voice vote. I IN RE: OPEN SESSION Supervisor Nickens moved to return to Open Session at 4:10 p.m. The motion carried by a unanimous voice vote. Joint Work Session with Roanoke County School Board - The School Board reported that the technical drawings and specifications have been completed and is out to bid and should return February 25, 1985, for the Cave Spring project and a - ~ "..- 4: ¿l f~j ~ 4 February 12, 1985 presentation before the School Board is scheduled for February 28, 1985. It was also reported that the School Board has received I a grant for $23,000 from the Fifth District Employment and Training Consortium which is 100 percent to be used to train 20 students at the Vo-Tech School, Southview, and RCOS. Supervisor Nickens moved for approval of the prepared resolution. February 12, 1985 Resolution Number 85-16 On Irotion made by Supervisor Nickens, the General Appropriation Resolution of Roanoke County, Virginia, adopted June 12, 1984 be, and is the same hereby æœnded as follows to becane effective : INCREASE DESCRIPTION ACCOUNI' NUMBER (DECREASE) I Class: ExPenditures Fund: School Federal progræns Fund Object: Job Training Partnership Act 25-6-08000-00000 $23,000 Class: Revenues Fund: School Federal progræns Fund Object: Job Training Partnership Act 25-5-00000-85VOOO $23,000 To appropriate money for Job Training Partnership Act projec of the Flth District Employment and Training Consortium. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None Keith Cook and Marty Robison reviewed the Personnel and - Salary Survey for the School Board. Mr. Robison reported that he ~ ~ 44_;J ,~ 1":1 1. _ ,... .....7 1 ") 1 a 0 I:. has studied the County data and feels that the citizens are benefitting from the employees of the County, either involved in I the School System or Government Administration. IN RE: RECESS Chairman McGraw called for a dinner recess at 5:33 p.m. IN RE: CALL TO ORDER Chairman McGraw called the meeting to order at 7:04 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Steven A. McGraw; Vice-Chairman Athena E. Burton; Supervisors Alan H. Brittle, Harry C. Nickens, and Gary J. Minter MEMBERS ABSENT: None I IN RE: OPENING CEREMONIES The invocation was given by the Reverend David L. Wade, Pastor, Bonsack United Methodist Church. The Pledge of Allegiance was recited by all present. IN RE: CONSENT AGENDA Supervisor Brittle requested that Item 20 be removed from the Consent Agenda. County Attorney, Paul Mahoney, presented a substitute resolution to replace Item 13. Supervisor Brittle requested that the date on Item 20 be changed to 1984 and moved to include Item 20 in the Consent Agenda. The motion carried by the following roll call vote: I AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. Supervisor Nickens moved to approve the Consent Agenda with the addition of Item 20. RESOLUTION NO. 85-17 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM B - CONSENT AGENDA - ~ ~ 1 4 () ~ February 12, 1985 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the I Board of Supervisors for February 12, 1985, designated as Item B - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 20, inclusive, as follows: - ~ 1. Minutes of Meeting - November 13, 1984, November 15, 1984, November 20, 1984. 2. Memorandum dated January 15, 1985 from George E. Calvert, Jr., Department of the Treasury concerning the Industrial Development Bond Program. 3. Raffle Permit - Oak Grove Elementary School PTA Request fee to be waived. 4. Letter dated January 22, 1985 from George W. Nester, Vinton Town Manager pertaining to their Resolution No. 695 requesting Urban Design Funding for widening of Washington Avenue. I 5. Letter dated January 22, 1985 from vinton Town Manager George Nester stating they will endorse the total East County Circumferential Project with a resolution upon receipt of Resolution 2023 dated April 17, 1978 passed by the Roanoke County Board of Supervisors. Subject resolution was mailed on January 22, 1985. 6. Report and Memorandum dated January 24, 1985 from Lowell M. Gobble, Virginia Cooperative Extension Service requesting funds to purchase microwave oven for training sessions. - Appropriation Resolution. 7. Letter from George W. Nester, Vinton Town Manager dated January 22, 1985 stating Vinton Town Council approved moving recreational equipment from Gearhart Park to the proposed regional park. 8. Letter dated January 22, 1985 from Brian R. Mrazik, Federal Emergency Management Agency concerning the proposed flood elevation determinations for National Flood Insurance Program. I 9. Report from Town of Vinton regarding request for Industrial Access Funds. - Resolution. 10. Letter dated January 25, 1985 from Oscar K. Mabry, Virginia Department of Highways and Transportation adding Canter Drive from Route 1797 to Cromwell Court and Cromwell Court from Canter Drive to a west cul-de-sac to the Secondary System. 4ùl ~ . February 12, 1985 I 11. Letters dated January 28, 1985 and January 29, 1985 from U. S. Senator John Warner enclosing reports from the Corps of Engineers on Carvin Creek flood problems. 12. Letter dated January 24, 1985 from Delegate A. victor Thomas concerning Resolution 85-5.A opposing Roanoke County as a location of a high level nuclear waste dump. 13. Resolution covering employees and members of Commissions and Boards from expense of law suits and liability for personal liability law suits. - Resolution. 14. Resolution authorizing County Administrator to negotiate agreements with the State to have the Appeals Court located in Roanoke County Courthouse. - Resolution. 15. Authorization of staff to prepare and distribute newsletter to citizens. I 16. Letter dated January 30, 1985 from L. Gerald Carter, Chairman of the Horse Center Committee thanking Roanoke County for its support in locating the Virginia Equine Center in the Roanoke Valley. 17. Letter dated January 29, 1985 from Walter J. Kucharski, Virginia Auditor of Public Accounts concerning Roanoke County's audited financial statements for the year ending June 30, 1984. 18. Resolution on VVKR Contract for Public Service Center. - Resolution. 19. Amendment to Classification Plan - Add position of Court Bailiff and delete position of Deputy Sheriff Sergeant. - Resolution. 20. Resolution challenging Roanoke Valley media to participate in the 2nd Annual All Fool's Day Styrofoam Cup Game. - Resolution. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said I items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens with the deletion of Item 20. AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. After discussion of Item 20, Supervisor Brittle moved to make corrections on Item 20 and include in Consent Agenda. - ~ "..- ¿] p,- E'tj i '.' J February l2, 1985 AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None RESOLUTION 85-17.A IN SUPPORT OF THE REQUEST FOR INDUSTRIAL ACCESS FUNDS FOR DEVELOPMENT OF ACCESS ROADS PURSUANT TO THE REQUEST SUBMITTED BY THE TOWN OF VINTON I WHEREAS, on February 5, 1985, the Town of vinton adopted Resolution No. 699 seeking industrial access funds from the Commonwealth of Virginia pursuant to Section 33.1-221, Code of Virginia, 1950, as amended; and WHEREAS, this resolution was applying for industrial access funds for Burlington Industries, Vinton Plant, and Grumman Emergency Products, Inc. to assist these industries in their planned renovation and expansion; and WHEREAS, said renovations and expansions and public improvements are vital to the local economic health of our I community. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the Board supports the application of the Town of Vinton for industrial access funds to improve public streets in order to enhance the promotion of industrial development and continued public safety. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None February 12, 1985 Resolution Number 85-17.B On Irotion made by Supervisor Nickens, the General Appropriation Resolution of Roanoke County, Virginia, adopted June 12, 1984 be, and is the same hereby I æœnded as follows to becane effective : INCREASE DESCRIPTION ACCOUNI' NUMBER (DECREASE) - ~ ~ 4 ,,_.~, February 12, 1985 Class: ExPenditures Fund: General I Dept: Extension/Continuing Education Object: Machinery and Fquipnent - New 03-6-08300-70010 $375 Object: Unappropriated Balance 03-6-99999-99999 ($375) To appropriate money for microwave oven to be used in teachin~ c classes. On motion of Supervisors Nickens and the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, McGraw NAYS: None RESOLUTION 85-17.C PROVIDING PROTECTION TO COMMITTEES, COMMISSIONS, BOARDS AND STAFF AGAINST LIABILITY CLAIMS I WHEREAS, the County Board of Supervisors of Roanoke County, Virginia, under authority provided by the Code of Virginia, has authority to appoint committees, commissions, boards and staff to carry out policies of the County Board; and WHEREAS, in carrying out those responsibilities the commissions, committees, boards and staff may incur responsibility for actions which could result in suit brought by others against the County commissions, committees, boards and staff, collectively and/or individually; and WHEREAS, it is in the best interests of Roanoke County and its citizens to protect the committees, commissions, boards and staff from damages that may be incurred as a result of I carrying out those responsibilities. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County does hereby determine that it will reimburse the legal fees, expenses, costs and claims or settlements payable to injured persons arising out of the discharge of the official duties of appointed committees, ~ ~ r 4 ..'1- , \ February l2, 1985 commissions, boards and staff that is not otherwise satisfied by insurance coverage. On motion of Supervisor Nickens and the following recorded vote: I AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None RESOLUTION 85-17.D AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO NEGOTIATE AN AGREEMENT WITH THE COMMONWEALTH OF VIRGINIA TO LEASE SPACE FOR REGIONAL OFFICES OF THE NEWLY ESTABLISHED STATE COURT OF APPEALS WHEREAS, Roanoke County has been offered the opportunity to host the Southwest Virginia regional offices of the newly created State Appeals Court; and WHEREAS, it appears the location of said court in Roanoke County will be of great benefit to the citizens of the entire Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED that the Board of I Supervisors of Roanoke County as follows: 1. That the Board authorizes and directs the County Administrator to negotiate an appropriate agreement with the Commonwealth of Virginia to lease sufficient and appropriate space for the regional offices of the newly established State Court of Appeals. That it is the intention of the Board to locate these facilities in the old Roanoke County Courthouse. Further, said Courthouse may have to be remodeled and refurbished to adequately handle the needs of this Court including courtrooms and office space and judges and law clerks. 2. That it is the intention of the Board that the old Courthouse may have to be modernized, specifically heating, lighting and ventilation systems prior to any lease of space to I the Commonwealth of Virginia. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. - ~ ~ 4) February 12, 1985 I RESOLUTION 85-17.E AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO EXECUTE AN AGREEMENT WITH VVKR, INC. CONCERNING THE MASTER PLAN AND SCHEMATIC DESIGN FOR THE ROANOKE COUNTY PUBLIC WORKS SERVICE CENTER WHEREAS, by Resolution No. 84-90a. adopted May 22, 1984, the Board of Supervisors of Roanoke County agreed to award a certain contract for professional engineering and architectural services to the firm of VVKR, Inc. to develop the proposed public service facility; and WHEREAS, VVKR has performed certain professional services pursuant to this resolution; and WHEREAS, the parties have finally negotiated an agreement to address not only work performed but also work to be performed relating to the development of a master plan and schematic design for the Roanoke County Public Works Service I Center. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the Board hereby authorizes and directs the County Administrator to execute an agreement with VVKR, Inc. dated the 25th day of January, 1985, concerning the master plan and schematic design for the Roanoke County Public Works Service Center, the compensation pursuant to said contract to include compensation in the amount of $52,144.00 plus approved reimbursable expenses. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None I RESOLUTION 85-17.F AMENDING RESOLUTION NO. 84-101 APPROVING THE CLASSIFICATION PLAN FOR THE 1984-85 FISCAL YEAR BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution 84-101 approving the classification plan for the 1984-85 fiscal year be amended to read and provide as follows: - ~ "..- 4 '11 ,~ö) J February 12, 1985 Grade 17 Code Title Dept. Sheriff/policing & Investigation No. Emp. - 10 9 I 820 Court Bailiff Grade 19 Code Title 824 Deputy Sheriff Sergeant Dept. Sheriff/policing & Investigation No. Emp. - 10 11 2. That this amendment shall be in full force and effect from and after its passage. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None RESOLUTION 85-17.G REESTABLISHING THE ANNUAL ALL FOOL'S DAY STYROFOAM CUP SOFTBALL GAME AND CHALLENGING THE MEMBERS OF THE NEWS MEDIA SERVING BOTH ROANOKE COUNTY AND THE ROANOKE VALLEY TO PARTICIPATE IN SUCH GAME ON MARCH 31, 1985 I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That by Resolution No. 84-19 adopted January 24, 1984, the Board of Supervisors did establish the first annual All Fool's Day Styrofoam Cup Softball Game; and 2. That the Board, being ever mindful of its tireless toil in the vinyard of citizen service, does deem it appropriate to on occasion determine to provide a less serious endeavor for both itself, its officers, and its employees; and 3. That, the news media serving Roanoke County and the entire Roanoke Valley, on many more occasions than not, have the the athletic field the "power of the press" cannot produce even I last word regarding the serious endeavors of the Board, but on the scratchiest of singles; and 4. That on April 1, 1984, said softball game was played, the representatives of the people having soundly and convincingly trounced the slanderous and defamatory members of - ~ ~ 4: " ~ 4 1":1..1. _ _.. ,,, , no!:: the 4th estate by the embarrassingly one-sided score of 11 to 3; and I 5. That the Board does issue a formal challenge to the news media serving Roanoke County and the entire Roanoke Valley to meet the Board, its officers, and its employees on March 31, 1985, at 2:00 p.m. at Penn Forest Elementary School on the athletic field of honor to decide who shall possess the cherished All Fool's Day Styrofoam Cup for the ensuing year. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None RESOLUTION 85-17.H TO AUTHORIZE THE DISTRIBUTION OF AN INFORMATION NEWSLETTER TO THE CITIZENS OF ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke I County, Virginia, as follows: 1. That the County Administrator is hereby authorized and directed to prepare and distribute to the residents, citizens and taxpayers of Roanoke County an informational newsletter concerning County programs, activities, schedules, and such other general information concerning County government as may be deemed appropriate; and 2. That the County Administrator is authorized to prepare, publish and distribute this newsletter on a bi-monthly basis and that the cost shall be charged to the Department of Economic Development. On motion of Supervisor Nickens and the following recorded vote: I AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None IN RE: PROCLAMATIONS AND RESOLUTIONS Supervisor McGraw presented a resolution declaring February 14-17 as National Safety Sabbath to Ms. Martha Edwards, Executive Director of the Roanoke Valley Safety Council. - ~ r I 45~ February 12, 1985 PRO C LAM A T ION WHEREAS, at least 700 children under the age of five I could be saved each year if parents fastened children in child safety seats; and WHEREAS, an estimated 3,000 lives could be preserve annually by the proper disposal of dated medicines and the placing of all medicines and hazardous substances out of the reach of children; and WHEREAS, a well-designed physical fitness program would lead to a healthier, safer, more satisfying lifestyle and help reduce the estimated $225 billion spent annually by Americans on personal health care; and WHEREAS, religious leaders of our nation have I designated a time to make us more aware of the need to live out the truth of our spiritual convictions by leading safer lives. NOW, THEREFORE, I, Steven A. McGraw, Chairman of the Board of Supervisors of Roanoke, do hereby proclaim the period from Thursday, February 14, 1985, to Sunday, February 17, 1985, as NATIONAL SAFETY SABBATH in Roanoke County, and I request that all clergy and lay leaders of religious organizations share information with their congregations on the significance of safety as an instrument of faith. IN WITNESS WHEREOF, I have hereunto set my hand and this 12th day of February, 1985. I have caused the Official Seal of Roanoke County to be affixed IN RE: CITIZENS COMMENTS AND COMMUNICATIONS Harold Wingate, Route 2, Troutville, Virginia, was present to speak in support of the Catawba Community Center. Mr. - ~ ~ 4 ~~:'i~) ¡ February 12, 1985 Wingate reported that it will take $20,337.00 to prepare the school for opening and operating as a Community Center. This I figure is for immediate needs. Total long range needs are in the amount $11,883.00. Total funds needed to operate the Center for a number of years will be $32,220.00. Mr. Wingate reported that the Community could provide $7,512.00 and is asking the County for $12,800.00 to provide for the immediate needs. Supervisor Minter moved to allocate funds not to exceed $12,800.00 for renovation of the Catawba School to provide a Community Center for the citizens of Catawba and for the County Attorney to draw up the necessary contracts. The Board directed Mr. Mahoney, County Attorney, to meet with the Director of Procurement, and prepare bid documents for some of the work to be done on the Community Center. Mr. Wingate reported that the community will I maintain a permanent committee to be responsible for scheduling the building. Mr. Mahoney commented that the County would have to enter into an agreement with the committee, which would be like a lease transaction. Mr. Flanders reminded the Board that the County would have to be responsible for checking that the maintenance was being taken care of on the building. Mr. Minter's motion carried by the following recorded vote: AYES: Supervisors Burton, Minter, and McGraw NAYS: Supervisors Brittle and Nickens IN RE: PUBLIC HEARINGS I Request of Sturlen C. Vaughan for a special exception permit to operate a used car sales lot located at 2446 Washington Avenue in the Vinton Magisterial District. APPROVED Mrs. Angie Vaughan, 2510 Park View Drive, Vinton, Virginia, was present representing Mr. Sturlen C. Vaughan. Mrs. Vaughan reported that they already have a temporary permit. Mrs. Vaughan reported that she does not plan to make any changes on - _ ________ _ L.1 "..- 4 O·¡ February 12, 1985 the ingress or egress. There was no one present in opposition. Supervisor Nickens moved to approve the request for the Special Exception Permit. The motion carried by the I following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. Request of Wade Franklin for a Special Exception to operate a Putt- Putt Miniature Golf Course and Game Room located at 6627 Peters Creek Road in the Hollins Magisterial District. CONTINUED TO FEBRUARY 26, 1985 Mr. Bill Leech, was present representing Mr. Wade Franklin. Johnny Perkins was also present who will be hired as manager of the property and Clint Franklin, son of Mr. Wade Franklin. Mr. Harvey J. O'Kahn, manager of Southland Life I Insurance, was present in opposition of the Special Exception Permit. Mr. Leech reported that his clients have a verbal agreement with adjoining property owner, Dr. Harris, to grant an easement to share parking arrangements. Mr. Leech also reported that there will always be a minimum of two employees on the property, the operational hours are between 9:00 a.m. and midnight, and that his clients are willing to hire a private security guard to maintain the premises, and are willing to go into any necessary agreements with adjoining property owners about regulation of the use of their property. Supervisor Burton questioned if the placement of this Putt-Putt was the best use of this particular piece of land. Supervisor Minter moved to I continue this rezoning request to February 26, 1985, in order to obtain more information. The motion carried by a unanimous voice vote. - Request of Leon G. Brown for a Special Exception to place a mobile home on a 29.20 acre tract, not to be occupied by the owner, with an existing dwelling, located on the ~ ~ 4 £3 1 1 ~, _.., ") , no!:: I north side of State Route 622 approximately 6.5 miles from State Route 311 in the Catawba Magisterial District. DENIED Mr. Leon G. Brown, Route 4, Salem, Virginia, was present to answer any questions the Board may have. Mr. Brown reported that Roanoke County granted him a special exception permit to place the same mobile home on the same property that is to be discussed tonight on April 16, 1980. Mr. Brown presented a petition consisting of 28 names in support of this special exception. Mr. R. W. Butterworth, Route 4, Box 618, Salem, Virginia, was present in opposition. He presented a petition with 35 signatures of citizens who oppose the special exception, a map of the area where the mobile home is to be located, and I photographs of the area. They oppose this rezoning because it is not owner occupied. Mr. Eldon Lowry, Route 4, Salem, Virginia, was also present in opposition to the special exception permit. Mr. Lowry has had problems with the previous occupants of the trailer. He opposes this special exception request because it will not be owner occupied. Mr. Gubala, Superintendent of the Department of Development, reported that this request has been before the Board of Zoning Appeals and that Board has recommended approval. Paul Mahoney, County Attorney, reported that the Roanoke County ordinance provides that the mobile homes in this zoning district I should be owner occupied. Supervisor Nickens moved to deny the petition. The motion carried by the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. Request of Horace M. Obenchain for a Special Exception to place a mobile home on a 44.0 acre tract, to - ~ ~ 4 2,. February 12, 1985 be occupied by his father and mother, Mr. and Mrs. H. B. Obenchain, located on the west side of State Route 737 approximately 0.6 mile from the intersection of State Route 639 and 737 in the Catawba Magisterial District. I APPROVED Mr. H. M. Obenchain, Route 3, Box 333, Roanoke, Virginia, was present to answer any questions of the Board. There was no one present in opposition to this special exception permit. Supervisor Minter moved to approve the special exception permit. The motion carried by the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. Request of Catherine L. Ferguson for a Special Exception to place a mobile home on a 17.01 acre tract, not to be occupied by the owner, located on the west side of State Route 311 approximately 400 feet south of the intersection of State Route 311 and 655 in the Catawba Magisterial District. I CONTINUED TO FEBRUARY 26, 1985 Mrs. Margaret Miller, 2221 Carolina Avenue, Roanoke, virginia, mother of Catherine L. Ferguson, was present to answer any questions the Board may have. Mrs. Miller reported that there had been a mobile home there before under the Grandfather Clause and the Kendall's have already placed a larger mobile home there and are renting the land. Mrs. Miller reported that there are other mobile homes on the land. Mr. Gubala, Superintendent of Development, reported that he would like to have his staff investigate the number of mobile homes on Ms. Ferguson's land Ms. Debbie Kendall, Route 4, Salem, Virginia, was I because there may be enough to create a mobile home park. present as the owner of the mobile home. She reported that the mobile home was purchased in November and she was not told by the mobile home salesman that she would have to obtain a special exception permit. - ~ ~ 4 ·0 · t} February 12, 1985 Supervisor Brittle inquired if the County could require mobile home dealerships to inform the buyers of special exception I permits. County Attorney, Paul Mahoney, reported that there would be problems adopting such an ordinance but if an ordinance were adopted it could not apply to dealers in Roanoke City or the City of Salem. Supervisor Minter moved that this request for special exception be continued until February 26, 1985. The motion carried by the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. I Petition of F & W Community Development Corporation requesting rezoning from R-3 to B-1 and B-2 of two parcels of land containing a total of about 15.6 acres and located about 600 feet west from the intersection of State Routes 781 and 604 (Alternate Route 220) in the Hollins Magisterial District. APPROVED Mr. Heywood Fralin was present to answer any questions the Board may have. Mr. Fralin reported that the community would be developed as single family. Dr. Robert Moore, Pastor of Bonsack Baptist Church, was present to speak on this request for rezoning. Mr. Moore reported that his main concern was what impact will the proposal to close the road make with regard to the direction of the new road. Mr. C. H. Hall, a member of the Bonsack Baptist Church, asked the Board to contact the Highway Department and request I that they include a crossover to allow access to and from the Bonsack Baptist Church. The Board directed John Hubbard and his staff to contact the State Hi~hway Department regarding the crossover. Supervisor Minter moved to grant the rezoning request. The motion carried by the following recorded vote: - ~ ".. 4L /1: . \ 1<'ah,...,,"'....u l? lQA£:;. AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. Petition of Freddie A. Ferris requesting rezoning from R-E to B-2 of a tract containing 0.67 acres located at the southeast intersection of Route 658 and 659 and located in the Vinton Magisterial District. I TABLED Supervisor Nickens moved to table this public hearing by request of the petitioner and directed Paul Mahoney, County Attorney, to contact Mr. Ferris and inform him of the twelve month limitation. The motion carried by the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. Supervisor Burton nominated Charlotte Lichtenstein to I IN RE: APPOINTMENTS the Transportation and Safety Commission as a neighborhood organization member. Supervisor Minter nominated Martha Edwards, Executive Director of the Roanoke Valley Safety Council, as technical advisor to the Transportation and Safety Commission. Supervisor Minter moved to approve all nominations. The motion carried by a unanimous voice vote. IN RE: REPORTS OF CONSTITUTIONAL OFFICERS Supervisor Minter reported that Fred Anderson, County Treasurer, had been present earlier to report on the speaking with the various Chambers of Commerce. Supervisor I Sesquicentennial. Chairman McGraw reported that he has been Brittle reminded the Board that the County has $5,000 in this year's budget for the establishment of that Birthday Committee. Mr. Anderson recommends placing 15 to 25 members on tn- committee, or three to five members from each district. - ~ -.., 4ut) . "CI' """7 1 ") , a 0 I:. IN RE: REPORTS OF OFFICERS, DEPARTMENTS AND COMMITTEES 1. County Attorney - No report. I 2. Personnel - No report. 3. Department of Public Facilities - John Hubbard, Superintendent of Public Facilities, requested that the Board authorize the County Administrator to negotiate a contract with vinton to expand the east County water system. Supervisor Nickens moved for approval of the prepared resolution. RESOLUTION 85-18 AUTHORIZING ROANOKE COUNTY TO ENTER INTO AN AGREEMENT WITH THE TOWN OF VINTON FOR THE PURPOSE OF PREPARING PLANS AND SPECIFICATIONS TO ALLOW THE INTERCONNECTION OF THE COUNTY WATER SYSTEM WITH THE WATER SYSTEM OF THE TOWN OF VINTON WHEREAS, the Board of Supervisors of Roanoke County has determined that the provisions of water for residential, I commercial and industrial development to the eastern portion of Roanoke County, including that portion of U.S. Route 460 in the Bonsack area is a matter of significant concern and indeed, high priority; and WHEREAS, it appears that the Town of Vinton possesses the capacity and capability to provide water to that portion of the County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the Board hereby authorizes and directs the County Administrator to enter into an agreement on behalf of Roanoke County with the Town of vinton for the purpose of preparing plans and specifications to allow the I interconnection of the County water system with the water system of the Town of Vinton. It is the intention of this agreement that the Town of Vinton would undertake the duty and responsibility of preparing said plans and specifications as well as determining the feasibility of such interconnection. The County would reimburse the Town for its expenses in this matter. It is further intended that this interconnection would provide ---- ~ ".. 4 £& . o February 12, 1985 for the provision of water service to the eastern portion of Roanoke County including u.s. Route 460 and the Bonsack area. On motion of Supervisor Nickens and the following recorded vote: I AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None Superintendent Hubbard also reported on the water extension to the Public Service Center. Mr. Hubbard reported that presently the Service Center is being served with private well and with the future development of that facility the County will need to use the public water supply which is located at this point with the City of Salem. The cost estimate to use their water system is $24,572.52 to extend our contract dated 1981. Supervisor Nickens moved for approval of the prepared resolution. RESOLUTION 85-19 AUTHORIZING THE COUNTY ADMINISTRATOR TO NEGOTIATE A WATER LINE EXTENSION AGREEMENT WITH THE CITY OF SALEM BE IT RESOLVED by the Board of Supervisors of Roanoke I County, Virginia, as follows: 1. That the Board authorizes and directs the County Administrator to enter into an agreement with the City of Salem to extend its existing public water supply system to the Salem corporate line along Kessler Mill Road. The purpose of this extension of the City of Salem's public water system is to provide for the distribution of water to the Roanoke County Public Service Center. This agreement to extend the water line to the corporate line shall not exceed $24,572.52. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw Superintendent Hubbard presented a prepared resolution I NAYS: None on the Public Transportation program. This resolution provides the Board's approval to submit an application for a preliminary grant for public transportation funding for a transportation system under the Department of Highways and Transportation ~ ~ ,- -., 4 f~ -"~~ .l 4 '-..Þ" .) February 12, 1985 Experimental Public Transportation projects which would be a three bus system to serve the elderly and the handicapped on a !I call basis. This application calls for a 95% funding from the Federal Government. Supervisor Burton moved for approval of the prepared resolution. RESOLUTION 85-20 AUTHORIZING APPLICATION FOR EXPERIMENTAL MASS TRANSPORTATION AND RIDESHARING PROGRAM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the County Administrator is authorized, for and on behalf of the Board of Supervisors, to execute and file an application to the Virginia Department of Highways and Transportation, Commonwealth of Virginia, for a grant of transportation special revenues, Chapter 755 budget item 640 C.13 of the 1984 Acts of the General Assembly, for an experimental I mass transportation/ridesharing project; and to accept from the Virginia Department of Highways and Transportation grants in such amount as may be awarded; and to authorize the County Administra tor to furnish to the Virginia Department of Hi"."ways and Transportation such documents and other information as may be required for processing the grant request. The Board of Supervisors of Roanoke County certifies that the funds shall be used in accordance with the requirements of the Appropriation Act; that the record of receipts and expenditures of funds granted the Board of Supervisors as authorized in the Acts of the General Assembly (Chapter 755, Appropriation Item 640 C.13 - State Aid for Experimental Mass Transportation and Ridesharing) may be subject to audit by the I Department of Hi~hways and Transportation and by the State Auditor of Public Accounts; and that funds granted to the Board of Supervisors for defraying up to 95% of the net cost of the mass transportation or ridesharing project of the Board of Supervisors shall be used only for such purposes as authorized in the Acts of the General Assembly. The Board of Supervisors ---I ~ ~ 4 {I¡,·W . tt) C, J J February 12, 1985 guarantees that five percent (5%) of the net project costs will be provided from local funding sources. However, this guarantee is subject to final acceptance and approval of the grant by the I Board of Supervisors of Roanoke County, and to future appropriations of the necessary funds. The Board of Supervisors will evaluate the project and seriously consider continuing the service after state funding ends, provided it satisfies certain local needs. The undersigned duly qualified and acting County Administrator of the Board of Supervisors of Roanoke County, Virginia, certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Board of Supervisors of Roanoke County held on February 12, 1985. On motion of Supervisor Burton and the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. I 4. Department of Development - Timothy W. Gubala, Superintendent of the Department Development, requested that the item on the agenda numbered 4a described as review of fees for subdivision waivers and amending conditions on conditional rezoning be held over until March 5, 1985, because the Home Builders Association would like to review these fees. Mr. Gubala also reported on Industrial Revenue Bonds for 1985. The allocation for Roanoke County last year was in the neighborhood of $5.532225 million dollars. Supervisor Minter suggested that the staff develop our own point system or guidelines and report back to the Board at a later date. 5. Department of Fiscal Management - Superintendent of I Fiscal Management, John Chambliss, presented a resolution accepting the bid of Graybar Electric for purchase of telephone instruments to be used with the telephone communication systems throughout the County. Supervisor Nickens moved for approval of the prepared resolution. I--- ~ 4 9 February 12, 1985 I RESOLUTION NO. 85-21 AWARDING A CONTRACT FOR THE PURCHASE OF TELEPHONE INSTRUMENTS TO BE USED AT THE ROANOKE COUNTY ADMINISTRATION CENTER, THE NEW COURT FACILITIES, AND OTHER FACILITIES WITHIN THE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain proposal of Graybar Electric Company, Inc. for the purchase of telephone instruments to be used at the Roanoke County Administration Center, the new court facilities, and other facilities within the County, upon all and . singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, the bidder's proposals, and the provisions of this resolution, be, and same hereby is, ACCEPTED, as follows: I Single Line Telephone $ 30.35 2 Line Telephones 53.15 10 Line Telephones 181.49 each + circuit cards at $4,120.00 20 Line System 194.81 each + circuit cards at $5,108.00 2. That the County Administrator is hereby authorized and directed to execute the necessary documents on behalf of Roanoke County, all to be upon form approved by the County Attorney. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. 6. County Administrator - County Administrator, Don I Flanders, updated the Board on legislation. Senate Bill 206, Equal Taxing Authorities with Cities for tobacco, food, and motel, was killed. House Bill 1269, Manning Bill, was before Senate Finance Committee and passed 12-3, this will be going before the Senate on February 13, 1985. House Bill 1257, Private Sector Financing Voluntary Annexation Costs, Mr. Flanders - ~ r 4 o \ l<'ah.....,,"'.....u l? lQQI:. received a call from Delegate Cranwell to discuss ways of preventing defeat in Senate and he has requested another hearing Subdivision Bond Bill, with amendments needed to protect the I before the Senate Committee on local affairs. House Bill 1033, County for riprapping on private property, has been passed and is scheduled to go before the Senate. IN RE: WORK SESSIONS Report on Procurement Policy - Jack Council, Director of Procurement Services, appeared before the Board to request that they consider the recommended amendment to the County ordinance 3350 - Procurement Practices. He recommended that Section 211(a) be amended to read "with the County it is hereby created a purchasing system to operate under the direction and supervision of the County Administrator." Also Section 211(b) be I amended to read "that the Purchasing Agent for the County of Roanoke shall be the County Administrator, the County Administrator may delegate the administrative responsibility to a responsible subordinate upon approval of the governing body." Mr. Council recommended these two amendments to create a system of "Checks and Balances". Changing the procurement practices will no longer allow the "power of purchase" to also be the "power to pay." Supervisor Nickens moved to hold a public hearing on March 12, 1985. The motion carried by the following recorded vote: AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw NAYS: None. I IN RE: DISCUSSIONS Supervisor Brittle moved to stop the clock at 10:53 p.rr~ The motion carried by the following recorded vote: AYES: Supervisors Brittle, Burton, Minter, and McGraw NAYS: None ~ ~ ~ 4 1 1 "CI.....h...."."......71") 1001:. ABSTAINED: Supervisor Nickens. I IN RE: WORK SESSIONS Report on Performance Appraisal System - Keith Cook, Superintendent of Personnel, presented the evaluation forms. He reported that the forms had been divided between exempt and nonexempt employees. His office is presently working on draft forms for emergency services employees. Supervisor Burton moved to approve the present draft form and move forward with final drafts and evaluations. The motion carried by a unanimous voice vote. Update on Hollins Community Development Project - Bill Threlkeld, gave an update on Hollins Community Development Project. He recommended that the County enlist the support of I Botetourt County and submit a joint application for an enlarged Hollins Community Development Area and felt that the scope of project activites should be enlarged as well. Roanoke County Courthouse Interiors - Mr. Frye and Mr. Hentchel were present from VVKR. Mr. Flanders presented a copy of the accounting (previous and expected expenses for the new Roanoke County Courthouse). He also reported that Mr. Bolt has requested that March 9, 1985, be designated to select the artwork and that Mrs. Burton and any of the other board members who wish to help with this selection attend. with all expenses still to be ascertained we still have a balance of $43,808.68. Mr. Bolt has contacted the Arts Council and will have artwork at the facility on March 9, 1985, with prices. The Board directed that I no art work should be placed in the witness room or jury rooms of the new courthouse. COURTHOUSE CONSTRUCTION BALANCE as of January 29, 1985 $ 715,636.04 - ~ "..- 4 ~~¡ ~~ '",'¡ ":j'Oh.....11::11.....U l? lQQI:;. Reserve for: furnishings security phone c.o. 1/9/85 (Res. 85-4) Balance Available Expenses Still to be Ascertained 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. Notes: 1. 2. moving (est.) $ painting of equipment (est.) art work outdoor seating outdoor directory trash and ash portraits TV monitor witness stand transfer grills above ceiling paging system sound amplification Circuit Courtroom courtroom lighting thermostat relocation signage inside security Peggy Gray's office County seals for courtrooms plants bridge head, Main Street boiler reVISIons snack bar seating blind for bailiff area $ 425,000.00 70,000.00 100,000.00 $ 12,812.36 Cost Estimate 20,000.00 11,300.00 900.00 2,500.00 10,500.00 1,550.00 850.00 3,565.00 12,000.00 48,384.00 12,800.00 1,100.00 15,000.00 [21,000.00] 800.00 2,000.00 10,000.00 5,700.00 4,500.00 1,000.00 50.00 $ 143,499.00 I $ 607,812.36 $ 107,823.68 Recommendations by DRF $ 5,200.00 BALANCE 6,000.00 15,000.00 ( 2 ) 900.00 ( 3 ) 10,500.00 1,550.00 850.00 3,565.00(1) ( 2 ) ( 2 ) 12,800.00(1) 1,100.00 15,000.00 15,000.00 [21,000.00] ( 3 ) 2,000.00 5,000.00 ( 2 ) 4,500.00(1) 1,000.00 50.00 I $ $ 64,015.00 43,808.68 (1) Bid Committee will meet with VVKR as to VVKR's share of cost. (2) Hold for further study. (3) Do not approve. I Supervisor Minter moved to approve changes on the new Roanoke County Courthouse. The motion carried by the following roll call vote: AYES: Supervisors Burton, Brittle, Minter, and McGraw NAYS: Supervisor Nickens - ~ ~ 4.~ ;1 February 12, 1985 Update on Public Service Center Master Plan - Mr. Bob Frye of VVKR presented the Public Service Center Master Plan to I the Board of Supervisors. Mr. Frye reported that the master plan is complete and that the next step is a professional proposal. Mr. Flanders suggested that the Board go ahead and secure a firm and determine cost of phasing in operation. Supervisor Brittle requested a meeting with Bob Frye to do a "walk through" of the Service Center. Supervisor Minter moved to authorize the advertising for the architect for the project of the Service Center. Supervisor Brittle called for questions on Mr. Minter's motion. Since further discusssion was desired by some Board members a vote was cast on the call for questions: AYES: Supervisors Brittle, Burton, Nickens, and McGraw NAYS: Supervisor Minter Supervisor Minter's motion failed by the following I recorded vote: AYES: Supervisor Minter NAYS: Supervisors Brittle, Burton, Nickens, and McGraw IN RE: EXECUTIVE SESSION Supervisor Brittle moved to go into Executive Session pursuant to the Code of Virginia of 1950 as amended Section 2-1.334 (a) (1), (2), (4), and (6). The motion carried by a unanimous voice vote. IN RE: OPEN SESSION Supervisor Brittle moved to return to Open Session at I 3:15 a.m. The motion carried by a unanimous voice vote. IN RE: ADJOURNMENT Supervisor Brittle moved to adjourn at 3:20 a.m. The motion carried by a unanimous voice vote. ----I ~ 4!"'~' .'1' t .¡l~ February 12, 1985 d-~ Q, <f!Æ-f/ d~ Chairman I I I ~