2/26/1985 - Regular
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24015
February 26, 1985
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the fourth Tuesday, and the
third regularly scheduled meeting of the month of February, 1985.
IN RE:
CALL TO ORDER
Vice Chairman Burton called the meeting to order at
3:08 p.m. in the absence of Chairman McGraw. The roll call was
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taken.
MEMBERS PRESENT:
Vice-Chairman Athena E. Burton; Supervisors
Alan H. Brittle, Harry C. Nickens, and Gary
J. Minter
MEMBERS ABSENT:
Chairman Steven A. McGraw
IN RE:
EXECUTIVE SESSION
Supervisor Brittle moved to go into Executive Session
pursuant to the Code of Virginia Section 2.1-334 (a), (1), (2),
(4), and (6). The motion carried by a unanimous voice vote.
IN RE: OPEN SESSION
I Supervisor Nickens moved to return to Open Session at
4:10 p.m. The motion carried by a unanimous voice vote.
Work Session - Evaluation of Policy for Water Softeners
- John Hubbard, Superintendent of Public Facilities, reported on
developing a standard written procedure for evaluating citizen
requests for water softeners that will be based on proven factors.
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February 26, 1985
Mr. Hubbard and his staff have found through their studies that
water softeners are not necessarily installed on systems with the
greatest need. Hi~ staff feels that a standard procedure is
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needed to allow all systems to be evaluated on an equal basis.
When a customer requests that softeners be added to their water
system, the engineering staff will evaluate the customers that
will be affected. After this evaluation, questionnaires will be
sent to each affected citizen. Once the questionnaires are
returned, an evaluation form will be completed. When evaluating
these areas, strong emphasis will be placed on the capacity and
hardness of the well affected and the percentage of the affected
customers requesting softeners. A lesser emphasis will be placed
on the hardness of the system, the percentage of the entire water
system the affected well provides, and the number of customers
affected. A score will then be determined by the weights
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assigned to each factor. If softening is not justified, the
request will be referred back to the person initiating the
request to inform them of the result of the County's evaluation.
If the request is justified, the engineering staff will prepare
preliminary costs for the project along with a time frame for
implementing the softeners. Upon receipt of the engineer's
information, the staff shall make a written report to the Board
of Supervisors for the necessary action.
staff will notify the person requesting
After Board action, the
the softeners of the
Mr. Hubbard also
action taken and the proposed schedule.
reported that to soften water, you must add salt and the County
spends approximately $40,000 to $50,000 per well plus $18,000 per
year on salt. Supervisor Nickens opposed the County's
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participation ~n softening systems. Supervisor Nickens requested
more information and some type of input from Dr. Nancy Welch. The
Board directed Mr. Hubbard to gather more information and come
back to the Board at a later date.
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February 26, 1985
Work Session - Terms of Human Services Committee
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Members - Supervisor Minter reported that he felt that if the
County is going to consider funding private organizations, the
Human Services Committee is a must. Supervisor Nickens moved not
to reappoint a Human Services Committee after the terms expire on
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February 28, 1985.
Supervisor Minter offered a substitute motion that the
staff immediately inquire to other governments and ask if they
would consider working with us on a regional Human Services
Committee and budget only a certain amount to funding and agree
to abide by the Regional Human Service Committee's
recommendations on how to break it up. The motion failed by the
following recorded vote:
AYES: Supervisor Minter
NAYS: Supervisors Brittle, Nickens, and Burton
ABSENT: Supervisor McGraw
Supervisor Nickens amended his earlier motion to read
that the County consider no request for funding agents of Human
Service Agencies other than those that exist at the pleasure of
Federal, State, and local governments. The motion resulted in a
split vote:
AYES: Supervisors Brittle and Nickens
NAYS: Supervisors Minter and Burton
ABSENT: Supervisor McGraw
Vice-Chairman Athena E. Burton announced that this
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matter would be resolved at the next meeting on March 5, 1985,
because of the split vote.
Work Session - Task Force Study on Imposition of
Service Charges - Superintendent of Fiscal Management, John
Chambliss, reported that Section 58.1-3400 of the Code of
Virginia of 1950, as amended, allows a service charge in lieu of
real estate taxes on certain properties heretofore declared
exempt from real estate taxation. The service charge represents
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February 26, 1985
a recovery of the cost for police and fire protection. This
section provides that the service charge for these services
cannot exceed 20 percent of the real estate tax rate. The
following properties are exempt from real estate taxation and the
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service charge: properties owned by Federal government, State
government, Roanoke County and its agencies, institutions of
learning not conducted for profit, and churches's properties used
exclusively for religious worship or for the residence of the
minister. The service charge may be imposed upon other political
subdivisions of the State, cemeteries, and properties owned by
benevolent or charitable associations. The service charge will
be $.18 per $100 of assessed valuation. Should the County decide
to finance trash collection through property taxes, this rate
will have to be determined again. Supervisor Nickens moved to
disregard the recommendation of the staff to adopt an ordinance
service charge on tax exempt property. The motion carried by a
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approving the service charge and to place no imposition of
unanimous voice vote.
IN RE:
RECESS
Vice-Chairman Burton called for a dinner recess at 5:27
p.m.
IN RE:
CALL TO ORDER
Vice Chairman Burton called the meeting to order at
7:00 p.m. The roll call was taken.
MEMBERS PRESENT:
Vice Chairman Athena E. Burton, Supervisors
Gary J. Minter, Alan H. Brittle, and Harry
C. Nickens.
MEMBERS ABSENT:
Chairman Steven A. McGraw
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IN RE:
OPENING CEREMONIES
The invocation was given by Cave Spring Supervisor Alan
H. Brittle. The Pledge of Allegiance was recited by all present.
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February 26, 1985
IN RE:
CONSENT AGENDA
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Supervisor Nickens requested that Items 6 and 9 be
removed from the Consent Agenda for further discussion. County
Attorney, Paul Mahoney, requested that Item 10 of the Consent
Agenda be amended to strike out "and" from second line from the
bottom and change "Director" of Fiscal Management to
"Superintendent" of Fiscal Management. Supervisor Nickens
questioned making Item 9, ordering of 18 new police vehicles,
part of the budgetary process. Superintendent of Fiscal
Management, John Chambliss, reported that the actual expenditure
will be rolled back into the current budget. County
Administrator, Don Flanders, reported that the County is ordering
the vehicles now to meet a deadline but funds will actually be
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taken out of next year's budget.
RESOLUTION NO. 85-22 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM B -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for February 26, 1985, designated as Item B
- Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated
Items 1 through 11, inclusive, as follows:
1. Minutes of Meeting - November 27, 1984,
December 4, 1984.
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2.
Letter dated February 5, 1985 from Allen R.
Hammer, Va. Dept. of Health to the
Environmental Protection Agency pertaining
to the Big Hill Water Project.
3. Approval of Performance Appraisal system.
- Resolution.
4. Accounts Paid for the month of January 1985.
5. Information report on the 1985 reassessment.
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February 26, 1985
6. Maintenance agreement for the Hewlett
Packard Data Processing system.
7. Financial Statements for December 1984.
8.
Financial Statements for January 1985.
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9. Approval to order eighteen new police
vehicles prior to March 1, 1985.
- Resolution.
10. Resolution authorizing certain individuals
authority to execute checks on behalf of
Roanoke County.
- Resolution.
11. Report and resolution authorizing County
Administrator to contract with the Town of
vinton to provide building permit process.
- Resolution.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
9 and on motion of Supervisor Nickens to include Items 6 and 9
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On motion of Supervisor Brittle with the deletion of Items 6 and
and upon the following recorded vote:
AYES: Supervisors Brittle, Minter, Nickens and Burton
NAYS: None
ABSENT: Chairman McGraw
RESOLUTION 85-22.A AUTHORIZING
PREPARATION OF PERFORMANCE APPRAISALS
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Personnel Officer, with the concurrence of
the County Administrator, is hereby authorized and directed to
prepare suitable and appropriate forms to implement the
III.H. of the adopted Employee Handbook; and
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performance appraisal system for County employees pursuant to
2. That is the intention of this resolution to
effect a written performance evaluation system for County
employees and authorize the preparation and modification of those
forms and manuals of instruction as may be required.
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February 26, 1985
On motion of Supervisor Brittle and the following recorded vote:
AYES: Supervisors Brittle, Minter, Nickens, and Burton
I NAYS: None
ABSENT: Chairman McGraw
RESOLUTION NO. 85-22.B AUTHORIZING THE
PURCHASE OF ANNUAL MAINTENANCE AGREEMENTS
FOR THE HARDWARE AND PURCHASE SOFTWARE ON
THE HEWLETT PACKARD COMPUTER SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain proposal of Hewlett Packard in
the amount of $26,400.00 for the annual maintenance agreements
for the hardware and purchased software on the Hewlett Packard
computer system for the period beginning March 1, 1985, be, and
same hereby is, ACCEPTED; and
2. That the County Administrator is hereby authorized
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and directed to execute the necessary documents on behalf of
Roanoke County, all to be upon form approved by the County
Attorney; and
3. That §2-63 of the adopted Roanoke County
Procurement Practices authorizes the waiver of the competitive
bidding requirement for acquisition of proprietary rights.
On motion of Supervisor Brittle and the following recorded vote:
AYES: Supervisors Brittle, Minter, Nickens, and Burton
NAYS: None
ABSENT: Chairman McGraw
RESOLUTION NO. 85-22.C AUTHORIZING THE
PURCHASE OF EIGHTEEN (18) NEW POLICE
VEHICLES
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BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain bid of JKJ Chevrolet under State
contract in the amount of $195,978.46 for eighteen (18) new
police vehicles, upon all and singular the terms and conditions
of the invitation to bid, the specifications of the County of
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February 26, 1985
Roanoke, the bidder's proposals, and the provisions of this
resolution, be, and same hereby is, ACCEPTED; and
2. That the County Administrator is hereby authorized
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and directed to execute the necessary documents prior to March 1,
1985, on behalf of Roanoke County, all to be upon form approved
by the County Attorney; and
3. That all other bids for this purchase are hereby
rejected and the Clerk is directed to so notify such bidders and
express the County's appreciation for the submission of their
bids.
On motion of Supervisor Brittle and the following recorded vote:
AYES: Supervisors Brittle, Minter, Nickens, and Burton
NAYS: None
ABSENT: Chairman McGraw
RESOLUTION 85-22.D AUTHORIZING
CERTAIN INDIVIDUALS TO EXECUTE CHECKS
ON BEHALF OF ROANOKE COUNTY
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BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That in response to the request of Dominion Bank
regarding the bank services agreement with Roanoke County, the
following individuals are hereby authorized to execute checks on
behalf of Roanoke County:
Alfred C. Anderson, Treasurer, and
Donald R. Flanders, County Administrator, and/or
John C. Chambliss, Director of Fiscal Management
On motion of Supervisor Brittle and the following recorded vote:
AYES: Supervisors Brittle, Minter, Nickens, and Burton
NAYS: None.
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ABSENT: Chairman McGraw
RESOLUTION 85-22.E AUTHORIZING COUNTY
ADMINISTRATOR TO ENFORCE THE BUILDING
CODE IN THE TOWN OF VINTON
BE IT RESOLVED by the Board of Supervisors of Roanok~
County, virginia, as follows:
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February 26, 1985
1. That the County Administrator is hereby authorized
to execute an agreement on behalf of the Board of Supervisors of
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Roanoke County, Virginia, with the Town of Vinton to authorize
the enforcement of the County Building Code within the Town
limits of the Town of vinton. The County Building Code is the
Uniform Statewide Building Code and is currently enforced by the
County Building Department.
This agreement shall be effective
commencing July 1, 1985. This agreement shall be reviewed by the
County Attorney.
On motion of Supervisor Nickens and the following recorded vote:
AYES: Supervisors Minter, Brittle, Burton, Nickens, and McGraw
NAYS: None
IN RE: PROCLAMATIONS AND RESOLUTIONS
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Vice-Chairman Athena E. Burton presented a proclamation
to Sharon Mays, Public Information Officer, proclaiming March 3
through March 9, 1985, as National Women's History Week.
PRO C LAM A T ION
WHEREAS, women have participated in every phase of
historical evolution including serving in the military, flying
airplanes, starting businesses, participating in numerous private
endeavors as well as playing prominent roles in the significant
social movements of our time, including suffrage, labor and civil
rights; and
WHEREAS, since the cultural, political and social
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contributions of women have often been neglected, National
Women's History Week encourages the celebration of these
contributions to promote understanding of women's diverse roles
and to highlight their significant contributions to our society;
and
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February 26, 1985
WHEREAS, the Roanoke branch of the American Associatio
of University Women is promoting National Women's Week in th
Roanoke Valley through community awareness, the school system an
the media; and
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WHEREAS, National Women's History Week was signed int
law by President Reagan in 1982.
NOW, THEREFORE, I, Steven A. McGraw, Chairman of th
Roanoke County Board of Supervisors, do hereby proclaim March
through March 9, 1985 as
NATIONAL WOMEN'S HISTORY WEEK
in Roanoke County, Virginia.
IN RE:
CITIZENS COMMENTS AND COMMUNICATIONS
Report from Charles Lunsford requesting funds for
Center in the Square was held over at the request of Charles
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Lunsford.
IN RE:
PUBLIC HEARINGS
Request of Wade Franklin for a
Special Exception to operate a
Putt-Putt Miniature Golf Course and
Game Room located at 6627 Peters
Creek Roanoke in the Hollins
Magisterial District.
CONTINUED FROM FEBRUARY 12, 1985
APPROVED
Bill Leech was present representing Mr. Wade Franklin.
He reported that he has worked with Rob Stalzer, Director of
Planning, and have incorporated the necessary changes. The
entrance has been changed from the center to the western end of
the property, which lines up with the median break in the highway
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improving traffic flow. Mr. Franklin does intend to have a
left-hand turn lane built in the westbound lane on Peters Creek
Road. This new easement may be extended by the current property
owner to reach further into the land providing for future
development.
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February 26, 1985
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Mr. Leech and Mr. Stalzer have also worked out the
screening and buffering problems. Mr. Franklin has agreed to
place full size trees along the front of the property since the
land is just a bit below highway level. Mr. Leech reminded the
Board that the lights at the course are directed on the course
only. The petitioners have also agreed not to open until 1:00
p.m. on Sunday afternoons. Mr. Leech also reported that there
would only be 84 parking spaces instead of 90 as reported at the
February 12 Board meeting since they have reduced the number of
courses from three to two. Mr. Leech reported that Mr. Franklin
has already talked with Sheriff Foster about hiring off duty
deputies to patrol the area to prevent loitering.
Mr. William T. Singleton, 4921 North Spring Drive,
Roanoke, Virginia, Pastor of St. Phillip Lutheran Church,
directly across the street from the property in question, was
present in opposition to the development of this Putt-Putt
course, as he is concerned about vandalism.
Mr. Charlie Harris, of Harris Animal Hospital, the
property adjacent to the property in question. Mr. Harris is
concerned about the drainage in that area.
Mr. Franklin reported that he has contacted Balzer &
Associates, architectural engineers, to draw up a drainage plan.
Mr. Harvey O'Kahn, 8151 Otterview Road, Roanoke,
Virginia, was present in opposition to this Special Exception
Permit. He is concerned about the presence of the gameroom in
the neighborhood.
Supervisor Burton is concerned about the original land
use compatibility.
Mr. Franklin reported that there would be a maximum of
20 to 25 games placed in the gameroom. There would also be a 16
flavor ice cream parlor.
Supervisor Nickens moved for approval of the Special
Exception Permit with the following conditions: Type D Screening
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February 26, 1985
and Buffering be installed where applicable or appropriate and
the rest to be approved by the Director of Planning for Roanoke
County; that the access to the property be gained by the driveway
to be constructed in alignment with Deer Branch Road and the
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existing median cut; that this easement also allow access to the
other property; that an off-duty county deputy be on duty on
Friday and Saturday and at other heavy traffic times as
determined by the franchise owner; that if the gameroom becomes a
nuisance through due process, the Board of Supervisors will have
the right to shut down the gameroom; that the left deceleration
lane be installed at the expense of the developer; that alcoholic
beverages will be prohibited on the premises; and the use of
drugs on the premises is also prohibited. The motion carried by
the following recorded vote:
AYES: Supervisors Minter, Brittle, Nickens
NAYS: Supervisor Burton
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ABSENT: Chairman Steven A. McGraw
Request of Catherine L. Ferguson
for a Special Exception to place a
mobile home on a 17.01 acre tract,
not to be occupied by the owner,
located on the west side of State
Route 311, approximately 400 feet
south of the intersection of State
Route 311 and 655 in the Catawba
Magisterial District.
CONTINUED FROM FEBRUARY 12, 1985
Ms. Margaret Miller, mother of Catherine L. Ferguson,
was present to answer any questions the Board may have. There
was no one present in opposition. The Zoning Administrator
reported that the property should be rezoned in order to house
the additional mobile home or the property should be resubdivided
Supervisor Nickens moved to deny the petition for a
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Special Exception permit. The motion carried by the following
recorded vote:
AYES: Supervisors Minter, Brittle, Nickens, and Burton
NAYS: None
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February 26, 1985
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Petition of the Roanoke County
Board of Supervisors for a Use Not
Provided for Permit to operate a
girls group home; located on the east
side of Route 780 (Cove Road);
approximately 600 feet south of its
intersection with Ponderosa Drive;
within the Catawba Magisterial
District. ADVERTISED, BUT
CONTINUED PURSUANT TO ACTION OF THE
ROANOKE COUNTY PLANNING COMMISSION ON
FEBRUARY 19, 1985.
Petition of Ralph A. Richardson
requesting rezoning from Business B-1
to Business B-2 of a 0.373 acre tract
at the northeast corner of Peters
Creek Road (Route 117) and North
Lakes Drive in the Hollins
Magisterial District. The Planning
Commission recommends approval.
HELD OVER BY REQUEST OF PETITIONER
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Petition of Dominion Trust
Company requesting rezoning from
Residential District R-l to Business
District B-2 of a 9.53 acre tract
located at the northerly intersection
of Hollins Road and Plantation Road
in the Hollins Magisterial
District. The Planning Commission
recommends approval.
APPROVED
Bill Mason was present representing Dominion Trust
Company and other parties interested in this rezoning. Mr. Mason
informed the Board that the land will be developed as a shopping
mall. There was no one present in opposition. Mr. Mason
reported that if there was not Industrial Development support,
they would still proceed with their project. Mr. Mason also
reported that the portion of the site in the flood plain would be
the parking lot. Supervisor Minter moved for approval of the
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rezoning request.
FINAL ORDER
NOW, THEREFORE, BE IT ORDERED that the aforementioned
tract of land, more particularly described below be rezoned from
Residential District R-l to Business District B-2.
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Being 9.53 acres situated at the northerly intersection
of Plantation Road (State Route 115, 91 foot right of way) with
Hollins Road (State Route 601, right of way varies) and lying in
Hollins Magisterial District, Roanoke County, Virginia, said 9.53
acres being part of the Hinman Estate property.
BEGINNING at corner 1 the most westerly cutback corner
for the intersection of the northeasterly right-of-way line of
said Plantation Road with the northwesterly right-of-way line of
said Hollins Road;
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THENCE, N 250 25' 56"W, 550.00 feet along the line
common to said 9.53 acres and said right-of-way of Plantation
Road to corner 2;
THENCE, N 640 34' 04" E, 750.00 feet leaving said
right-of-way line and thru the Hinman Estate property to corner
3, a point near the center of Tinker Creek;
THENCE, S 250 25' 56" E. 82.14 feet along the
approximate center of Tinker Creek to corner 4;
THENCE, S. 380 52' 12" E., 269.15 feet along said
center of Tinker Creek to corner 5, a point lying in the
northwesterly right-of-way line of said Hollins Road in a curve
to the left;
THENCE, 272.28 feet along the arc of said curve and
along the line common to said 9.53 acres and said right-of-way
(delta = 130 15' 59", radius = 1175.92 feet, chord bearing and
distance = S. 390 56' 06" W, 271.67 feet) to corner 6, a point of
tangency;
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THENCE, S 330 18' 06" W, 296.99 feet along said common
line to corner 7;
THENCE, S 360 38' 36" W, 24.46 feet along said common
line to corner 8, the beginning of a tangent curve to the right;
THENCE, 13.18 feet along the arc of said curve and said
common line (delta = 020 56' 37", radius 256.48 feet, chord
bearing and distance = S 380 06' 55" W, 13.18 feet) to corner 9,
a point or non tangency;
THENCE, S 600 59' 16" W. 32.52 feet along said common
line to corner 10 the beginning of a non tangent curve to the
right;
THENCE, 151.46 feet along the arc of said curve to the
right and along said common line (delta = 350 12' 30", radius =
246.48 feet, chord bearing and distance = S 640 14' 51" W, 149.09
feet) to corner 11, a point of tangency
THENCE, S 810 51' 06" W, 73.96 feet along said common
line to corner 12, said corner 12 being the most easterly cutback
corner for the intersection of the northeasterly right-of-way
line of said Plantation Road with the northwesterly right-of-way
line of said Hollins Road;
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THENCE, N. 490 10' 42" W, 65.01 feet along said cutback
to the point of BEGINNING containing a computed area of 9.53
acres and more particularly shown on a plat prepared by Buford T.
Lumsden & Associates, P.C., Engineers-Surveyors, Roanoke,
Virginia, dated 7 February, 1985.
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BE IT FURTHER ORDERED that a copy of this order be
transmitted to the County Planner and that he be and hereby is
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directed to reflect that change on the official zoning map of the
County.
Adopted on motion of Supervisor Minter and the
following recorded vote:
AYES: Supervisors Burton, Brittle, Minter, Nickens
NAYS: None
ABSENT: Supervisor McGraw
IN RE: APPOINTMENTS
Supervisor Brittle nominated Dr. Marc Platt and Mr.
Blair Winbush for the Transportation and Safety Commission.
Supervisor Brittle also nominated Reverend H. Fleet Powell to the
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Court Service Unit Advisory Council/Youth and Family Services
Advisory Board.
Supervisor Minter moved to approve all nominations
The motion carried by a unanimous voice vote.
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Minter - No report.
Supervisor Brittle - Presented resolution approving
Change Order 9 providing for wall covering in the Judges' offices
and Elizabeth Stokes' office and moved to spread a resolution for
approval of the change order.
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RESOLUTION 85-23 AUTHORIZING CHANGE ORDER
NO. 9 TO THE COUNTY'S CONTRACT WITH
CREATIVE CONSTRUCTION AND DEVELOPMENT
CORPORATION FOR CONSTRUCTION OF THE
ROANOKE COUNTY COURTHOUSE
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Change Order No.9 to the County's contract
with Creative Construction and Development Corporation for
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February 26, 1985
construction of the Roanoke County Courthouse be, and hereby is,
authorized as follows:
Item No.1. Provide and install wall covering for
Judges offices and Elizabeth Stokes
office as per VVKR letter 2 Feb. 1985
$2,650.90
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2. That the County Administrator is hereby authorized
and directed to execute the necessary change order documents upon
a form approved by the County Attorney.
On motion of Supervisor Brittle and the following recorded vote:
AYES: Supervisors Minter, Brittle, Nickens, and Burton
NAYS: None
ABSENT: Chairman Steven A. McGraw
Supervisor Nickens - Requested the Board's
consideration to set aside $600,975.00 as provided by Executive
Order of Federal Government regarding the issuance of Industrial
Development Bonds for the use of the Town Council of vinton.
RESOLUTION 85-24 ACKNOWLEDGING AND
ACCEPTING THE TOWN OF VINTON'S REQUEST
FOR INDUSTRIAL DEVELOPMENT BOND
ALLOCATIONS
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BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board hereby acknowledges and accepts
receipt of the Town of Vinton's request for an allocation of
$600,975 of Industrial Development Authority bonds for 1985
pursuant to Governor Robb's Executive Order 54 (85);and
2. That it is the intent of the Board to submit the
request of the Town of Vinton to the Commonwealth of Virginia
along with the County's request for its industrial development
bond allocation.
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On motion of Supervisor Nickens and the following recorded vote:
AYES: Supervisors Minter, Brittle, Burton, Nickens.
NAYS: None
ABSENT: Chairman Steven A. McGraw
Supervisor Nickens requested staff to work more closely
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with Homer Duff, of the School Board, on their budget.
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February 26, 1985
Superintendent of Fiscal Management, John Chambliss, reported
that Dianne Hyatt has worked with Mr. Duff and Mr. Wingate in the
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past weeks and they have been attempting to reconcile records.
Dr. Nickens requested that Mr. Chambliss and Mrs. Hyatt report
back to the Board in two months on their progress.
Supervisor Nickens requested an update on the status of
Route 11 and Route 460 relating to the Highway Department. John
Hubbard, Superintendent of Public Facilities, reported this this
'will be coming up in the Primary hearings with the Highway
Department in April.
Supervisor Burton - Asked Mr. Flanders about setting
priorities for the Community Block Grants. Supervisor Burton
also requested a work session on fire hydrants and would like a
review of the street light approval process. Mr. Hubbard
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responded that a work session on street lights has been scheduled
for March 5, 1985.
IN RE:
REPORTS OF OFFICERS, DEPARTMENTS, AND COMMITTEES
1. County Attorney - Requested that the report on
arrest authority for Animal Control Officers be held over until
March 5, 1985.
2. Department of Public Facilities - Supervisor
Brittle read an earlier memorandum reporting that funds in the
amount of $14,167.00 have been set aside for the Ogden Center
parking lot paving. Supervisor Brittle requested that the Board
expend the funds for the paving of the parking lot and if
possible pave the access ramps. Supervisor Brittle also
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presented a petition signed by citizens using that center.
Supervisor Nickens was concerned about the use of the Ogden
Center, that it might not provided adequate space and asked John
Hubbard if there was another access to Pinkard Court School
without traveling 220. He reported that his staff is looking at
a road that was in existence prior to 1932 and are checking into
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February 26, 1985
having the Highway Department take over its maintenance.
Supervisor Brittle requested that if the Board does decide to
the County instead of as far away as pinkard Court. Supervisor
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move the Ogden Center that they move it closer to the heart of
Burton asked about the leaks in the roof and found that they had
not been repaired and asked about some type of temporary repair.
Supervisor Nickens moved to authorize the expenditure of funds to
a maximum of $14,000.00 for paving of the parking lot to ensure
safety of citizens and eliminating vehicular hazards. Supervisor
Nickens called for questions. The vote on the call for questions
was as follows:
AYES: Supervisors Minter, Brittle,
NAYS: Supervisors Nickens, and Burton
The motion for questions failed by non-majority.
Supervisor Nickens' motion for expenditure of funds
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carried by the following recorded vote:
AYES: Supervisors Minter, Brittle, Nickens, and Burton
NAYS: None
ABSENT: Supervisor Steven A. McGraw
Supervisor Nickens requested a report on the
feasibility of relocating the Ogden Center to pinkard Court,
availability of other locations within the County, with the
understanding that the Parks and Recreation staff will
communicate with those senior citizens about the possible
relocation.
Mr. Hubbard also reported on the building contingency
fund. This report was to give a status to the Board of the funds
that the County has set aside for buildings contingency projects
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and the projects the County has already made expenditures from.
The current balance is $747,844.00.
Mr. Hubbard reported that he is in the process of
meeting with Judge Koontz for the renovation of the second floor
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February 26, 1985
of the Courthouse for the Appellate Court. Mr. Hubbard will be
back before the Board with recommendations and costs.
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3. Department of Development - Rob Stalzer, Director
of Planning, presented the report accepting Hunters Trail into
the Secondary Highway System. Supervisor Minter moved to approve
the order accepting this road into the Secondary Highway System.
Board of County Supervisors.
vs.
ORDER
The Public and the State Highway
Commission of Virginia
This matter came this day to be heard upon the
proceedings herein, and upon the application for Hunters Trail,
from Old Mountain Road to dead end, to be accepted and ;made a
part of the Secondary System of State Highways.
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It appearing to the Board that drainage easements and a
50 foot right-of-way for said road have heretofore been dedicated
by virtue of certain maps known as Bellview Gardens, Section 3,
which map was recorded in Plat Book 9, Page 145, of the records
of the Clerk's Office of the Circuit Court of Roanoke County,
Virginia, on September ll, 1979 and Bellview Gardens, Section 4,
which map was recorded in Plat Book 9, Page l85, of the records
of the Clerk's Office of the Circuit Court of Roanoke County,
Virginia on March l8, 1981, and that by reason of the recordation
of said maps no report from a Board of Viewers, nor consent or
donation of right-of-way from the abutting property owners is
necessary. The Board hereby guarantees said right-of-way and
right for drainage.
NOW, THEREFORE, BE IT ORDERED that said road known as
Hunters Trail, from Old Mountain Road to dead end, and which is
shown on a certain sketch accompanying this Order, be, and the
same is hereby established as a public road to become a part of
the State Secondary System of Highways in Roanoke County, only
from and after notification of official acceptance of said street
or highway by the Virginia Department of Highways and
Transportation.
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Mr. Stalzer reported on the alternatives for handling
Special Exception Permits. He reported to the Board that they
could determine to eliminate Special Exceptions and have them
permitted as uses by right in a particular zoning district. The
State Code does permit the Board of Zoning Appeals to be a
reviewing agency on any Special Exception if the Board of zoning
Appeals is the reviewing agency, there should be a list of
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February 26, 1985
specific criteria or standards of review developed and forwarded
for the BZA to use in its determination. Supervisor Minter moved
for approval of the alternatives suggested by the Planning Staff.
Alternatives 2 and 3 will be sent to Planning Commission. The
motion carried by a unanimous voice vote.
Bill Threlkheld presented a list of priorities for
the Community Block Grant Program. Supervisor Minter moved to
approve the priorities to also be submitted to the Planning
Commission for their recommendations. The motion carried by the
following roll call vote:
AYES: Supervisors Minter, Brittle, Nickens, and Burton
NAYS: None
ABSENT: Supervisor Steven A. McGraw
4. Department of Fiscal Management - Superintendent of
Fiscal Management, John Chambliss, reported on the advantages and
disadvantages of monthly billing for utilities. Mr. Chambliss
feels that if the County goes to a monthly billing system, a
monthly average of water, sewer, and trash collection should be
charged as the deposit. Mr. Chambliss and his staff would like
to research this prospect in more depth and come back to the
Board at a later date. Mr. Chambliss also desires to study a
"budget system" for the citizens such as Appalachian has.
Supervisor Nickens requested that questionnaires be sent out with
the next bills to get a general feeling of how the citizens will
react to the change in billing.
5. County Administrator - Mr. Flanders reported that
the Compensation Board meeting will be March 6, 1985, to evaluate
the budgetary requests of the various constitutional officers.
Mr. Flanders will relate to the Compensation Board that a
Supervisor will be present at that meeting.
County Administrator, Donald Flanders, gave an update
on the legislation results. He announced that the telephone
proposal to retain the authority to negotiate with C & P has been
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February 26, 1985
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removed from the County's authority through legislation and will
now be controlled by the State Corporation Commission. House
Bill 1256 which authorizes immune counties to petition for
charter authority for revenues passed both houses. The bill for
motel tax of 2 percent was also passed. There was $90,000.00
included in the State budget for the Virginia Water Project,
specifically for the Hollins Community Program, Mr. Edlich has
reported that the money will be turned over to Roanoke County to
use as a base for the Hollins Community Project. Mr. Flanders
does not expect the revenue sharing bill to pass.
Mr. Flanders reported that he has received a letter
from Senator Warner regarding the Army Corps of Engineers report
on West County. The Corps indicated that a solution satisfactory
to all interests is not available. Senator Warner is pursuing
other alternatives.
Mr. Flanders also reported that John Chambliss will be
attending on March 4, 1985, a meeting of the Water and Sewer
Authority to ascertain if there are any potentials for the County.
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IN RE:
EXECUTIVE SESSION
Supervisor Brittle moved to go into Executive Session
pursuant to the Code of Virginia of1950 as amended Section
2.1-334 (a), (1), (2), (4), and (6). The motion carried by a
unanimous voice vote.
IN RE:
OPEN SESSION
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Supervisor Minter moved to return to Open Session at
10:58 p.m. The motion carried by a unanimous voice vote.
IN RE:
ADJOURNMENT
Supervisor Nickens moved to adjourn at 10:59 p.m. The
motion carried by a unanimous voice vote.
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6 1985
February 2 ,
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