5/7/1985 - Regular
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24015
May 7, 1985
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the first Tuesday, and the
first regularly scheduled meeting of the month of May, 1985.
IN RE:
CALL TO ORDER
Chairman McGraw called the meeting to order at 4:08 p.m
The roll call was taken.
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MEMBERS PRESENT:
Chairman Steven A. McGraw; Vice-Chairman
Athena E. Burton; Supervisors Alan H.
Brittle
MEMBERS ABSENT:
None
IN RE:
WORK SESSIONS
Wayne Compton, Gommissioner of Revenue, was present
with Alan Moran to request the board to look at business license
fees. Mr. Moran owns a "Fill Up" service station which sells
only gas and oil. Mr. Moran's business is classified as "retail
merchant". He requested the Board to look at self-service
corporations in regards to the business license tax and feels
that his taxes are way out of proportion. Mr. Flanders, County
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Administrator, reported that he has already requested Sylvia Faw
of the Commissioner of Revenues office to prepare a comparative
report of all business license taxes.
Oral Report on Reconciliation of Accounts Between
Schools and County - John Chambliss, Superintendent of Fiscal
Management, reported that there are still some differences in two
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May 7, 1985
categories which go back as far as 1981. Mr. Chambliss reported
that if the differences could not be reconciled, he would bring
them back for the Board's review.
Report on Impact of Laws Chanqed by the 1985 General
Assembly - Donald R. Flanders, County Administrator, presented a '
written update broken down by bill to each board member. A copy
of this report has been included in the packet of the Deputy
Clerk for permanent record. Paul Mahoney, County Attorney,
reported that each bill would have to be individually studied to
incorporate into the County Code.
Oral Update on Hollins Community Development Project -
Rob Stalzer, Planning Coordinator, reported that there are four
project areas: Sewer and Water; Housing; Roads; and Parks. Mr.
Stalzer and his staff are hoping to fund the sewer and water
portion of the project with Farmers' Home monies which is a
combination loan/grant. The grant would be $975,000.00; the loan
would be for $325,000.00. He reported that the preapplication
has been submitted for water and sewer and is being reviewed. H
expects no problem. The application will be submitted by the en
of this week. The remaining funds needed for sewer and water
will be obtained from the Virginia Water Projects, Inc., in the
amount of $90,000.00 which has been appropriated by the General
Assembly.
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There are three sources of funding to provide housing
improvements: Community Development Block Grant in the amount of
$700,000.00. Of the $700,000.00 approximately $580,000.00 will
be used directly for housing rehabilitation. Fifteen to twenty
units per year for two year project period will be rehabilitated.
Total Action Against Poverty is helping the County evaluate the
present units. Virginia Housing Development Authority will
provide funds for rural rental rehabilitation. Total Action
Against Poverty will also assist the County in the Weatherization
Program. Mr. Stalzer's secondary source to obtain money through
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Mav 7. 1985
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local lending institutions through a loan pool at approximately
$100,000.00 to $150,000.00 to residents of the community.
Two sources of funding for roads are improvements to
Route 648 at $170,000 of which $42,500 will come from Roanoke and
$42,500 will come from Botetourt County. Some CDBG funds will be
used for miscellaneous improvements to private roads within the
community.
The project would possible include a park facility of
approximately 10 acres. Land adjoining Route 648 of five acres
is being considered along with land of 10.69 acres at Hollins
College.
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Mr. Stalzer also reported this if the County is not
funded by CDBG, he and his staff want to make sure that the
provisions of sewer and water and bathroom facilities are
available to those units in the area. He and his staff want to
use the Farmers' Home Administration funds ($1.3 million> and
Virginia Water Projects ($90,000> to solve sewer and water
problems. They also want to install water and sewer laterals.
To complete the sewer and water for that development area, an
additional $36,000 is needed, which could be split in half
between Botetourt and Roanoke County.
Compliance with Section 15.1-456 of the Code of
Virqinia concerninq the Leqal Status of the Comprehensive Plan -
Rob Stalzer, Planning Coordinator, presented a written
recommendation to the Board. He reported that this section
places the public sector development on the same plane as private
sector development. County Administrator, Donald F. Flanders,
recommended to the Chairman that the County Attorney, and
representatives of the department of development and
administration meet to discuss this at greater length and report
to the Board at a later date at a joint meeting with the Planning
Commission. Supervisor Minter moved to refer this matter to
staff. The motion carried by a unanimous voice vote.
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Mav 7. 1985
Report on Beekeepinq Ordinance - County Attorney, Paul
Mahoney, reported that he has had several meetings with a variet~
of citizens groups and is unable to devise a solution which will
be supported by all parties. Mr. Mahoney presented the board
with sample ordinances from Henrico County, District of Columbia,
and Roanoke City. He then presented a draft of a County
resolution with blanks requiring distances. Mr. Mahoney also
announced that the public hearing on this ordinance is scheduled
for May 14, 1985. Mr. Mahoney recommended that 50 feet be placed
in the first two blanks of the draft ordinance. He also
recommended that this ordinance be handled by Animal Control.
Mr. Mahoney reported on the poultry section of this
Ordinance. He recommended that Section 5-34 be amended to 15,000
square feet since that distance will coordinate with the A-I
zoning district.
Zoninq Ordinance Update - Rob Stalzer, Planning
Coordinator, reported that the zoning ordinance is a legal devicE
implementing land use policy. The Planning Commission
recommended the ordinance by a 5-0 vote. The public hearing has
been scheduled for May 14, 1984.
Consideration of Internal Auditor position - Supervisor
Minter reported that he felt the County should employ an Internal
Auditor to analyze transactions to insure that all functions are
carried out according to the County Code and to the
Board's directives, that all monies are accounted for properly
including bidding procedures and to give an independent,
objective viewpoint of management procedures and activities. Mr.
Minter also reported that he felt the Auditor should be
independent from the departments within the County and should
also analyze constitutional officers and the School Board as well
as the County staff. Supervisor Burton felt that there is a
problem because there is not a uniform job description for this
position.
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May 7, 1985
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Dianne Hyatt, Assistant Superintendent of Fiscal
Management, distributed copies of a job description for this
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position and booklets concerning establishment of an audit
committee and standards for internal auditors. She reported that
it would be best if the County hires an auditor, and keeps this
position independent, by establishing an audit committee. She
also reported that to be effective, this auditor would require
two clerical staff members and a microcomputer.
Supervisor Minter moved for the Personnel Department to
create a job description and salary range based on the pay of
other localities for internal auditors; to include in the job
description for the position to report to the governing body;
and to report back to the Board on May 28, 1985.
Supervisor Brittle asked Mr. Minter to accept an
amendment to his motion that the position would report to the
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Board through an audit committee.
Supervisor Minter stated that he felt that there should
be an audit committee but that the position should report to the
Board. He will add the audit committee to his motion.
Supervisor Burton offered an amended motion that the
job description be based on the outline that was presented to the
Board by the Department of Fiscal Management with the activities
that are basically outlined in that material and that the
position reflect both the requirements of training and experience
that will enable it to fulfill the particular functions outlined
and that the position report to the Board of Supervisors through
an audit committee. This matter to come back before the Board on
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May 28, 1985.
Supervisor Nickens made a substitute motion that the
matter be carried over to June 4, 1985, Board of Supervisors
meeting. The motion failed by the following recorded vote:
AYES: Supervisors Brittle and Nickens
NAYS: Supervisors Minter, Burton, and McGraw
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May 7. 1985
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Chairman McGraw called for the vote on Supervisor
Burton's motion.
AYES: Supervisors Minter, Burton, and McGraw
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NAYS: Supervisors Brittle and Nickens
IN RE: REPORTS AND RESOLUTIONS
1. Acceptance of Deed for Water and Sewer Lines for
Woodbridqe, Sections 6 and 7. Supervisor Nickens moved to
approve the prepared resolution.
RESOLUTION 85-68 ACCEPTING THE DONATION
OF WATER AND SEWER LINES INSTALLED
WITH THE DEVELOPMENT OF SECTION 6 AND 7
OF WOODBRIDGE, AND AUTHORIZING THE COUNTY
ADMINISTRATOR TO DULY AUTHENTICATE SUCH
ACCEPTANCE AS MADE AND PROVIDED BY LAW
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the offer to donate the water and sewer lines
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installed in Woodbridge, Sections 6 and 7, to the Board of
Supervisors of Roanoke County, be, and hereby is, accepted; and
2. That upon receipt of a duly executed deed upon a
form approved by the County Attorney from the developers,
Westclub Corporation, the County Administrator is hereby
authorized to authenticate the acceptance thereof as made and
provided by Section 15.1-286 of the 1950 Code of Virginia, as
amended.
On motion of Supervisor Nickens and the following recorded vote:
AYES: Supervisors Brittle, Nickens, Minter, Burton, and McGraw
NAYS: None
2. Request to Apply for Grant throu~h the Clean Valley
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Committee - Supervisor Nickens moved to approve the prepared
resolution.
RESOLUTION 85-69 AUTHORIZING THE CLEAN
VALLEY COMMITTEE TO APPLY FOR AN
ANTI-LITTER PROGRAM GRANT FOR ROANOKE
COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
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County, Virginia, as follows:
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May 7. 1985
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I. That the Board hereby expresses its intent to
combine with the City of Roanoke, Town of Vinton, and City of
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Salem in a mutually agreed upon and cooperative program,
contingent on approval of the application by the Department of
Conservation and Economic Development, Division of Litter
Control, and contingent on receipt of such funds; and
2. That the Board hereby authorizes Clean Valley
Committee, Inc. to plan and budget for a cooperative anti-litter
program which shall represent said program for all localities
named in this resolution; and
3. That the Board further authorizes Clean Valley
Committee, Inc. to apply on behalf of Roanoke County for a grant,
and to be responsible for the administration, implementation and
completion of the program; and
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4. That the Board further accepts responsibility
jointly with the Clean Valley Committee, Inc. and the City of
Roanoke, Town of Vinton, and City of Salem for all phases of the
program; and
5. That said funds when received will be transferred
immediately to Clean Valley Committee, Inc.,; all funds will be
used in the cooperative program to which the Board gives its
endorsement and support; and
6. That the financial records of Clean Valley
Committee, Inc. shall be subject to inspection and review by
the County Superintendent of Fiscal Management and such data
shall be presented to allow proper reporting on a timely basis by
the County; and
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7. That the Board requests the Department of
Conservation and Economic Development, Division of Litter Control
to consider and approve the application and program, said program
being in accord with the regulations governing use and
expenditure of said funds.
On motion of Supervisor Nickens and the following recorded vote:
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AYES:
Supervisors Brittle, Nickens, Minter, Burton, and McGraw
NAYS:
None
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. Report 0 County Attorney on 4% Franchlse Fee on
Cablevision - Paul Mahoney, County Attorney, reported that he hall
received a letter from Bob Glenn, attorney for Roanoke Valley
Cablevision, along with a check in the amount of $28,756.00 which
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represents the amount of the franchise fee. Mr. Mahoney is
currently in the process of preparing a franchise ordinance
amendment.
4. Report on Courthouse - John Hubbard, Superintendent
of Public Facilities, reported on the Courthouse change orders
12, 13, and 15. Mr. Hubbard reported that some of the items havE
already been addressed in change orders 9 and 10. Change order
12 consists of plants and pots; change order 13 is for signage;
change order IS is for the metal detectors.
Mrs. Burton requested that change order 12 be deleted
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since the plants were not bid. Mr. Dan Bolt of VVKR reported
that the State law does allow preparation of change orders for
certain work without following bidding procedure.
Supervisor Minter moved to approve the change order
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metal detectors (Change Order 15).
Supervisor Nickens provided a substitute motion to
all three change orders back to the bid committee. The motion
carried by the following recorded vote:
AYES: Supervisors Brittle, Nickens and McGraw
NAYS: Supervisors Minter and Burton
Mrs. Reta Busher, Department of Fiscal Management, was
presented a list to each board member of the furniture requests
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present to discuss furnishings for the new Courthouse. She
from various county departments and courthouse employees. These
requests were made in writing to Mr. Flanders after the
evaluation of their needs. There are several pieces of furniture
that must be returned. County Administrator, Don Flanders,
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requested that furniture requests for two departments be handled
as soon as possible: Credenza for the Commonwealth Attorney's
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office; and a desk and credenza for the Clerk of Circuit Court's
office. Supervisor Brittle moved to purchase a credenza for the
Commonwealth Attorney and Mrs. Burton to contact Mrs. Stokes
concerning a new desk. The motion carried by a unanimous voice
vote.
5. Report on Public Service Center - Mr. Dan Bolt of
VVKR presented the Master Plan and requested that the Board
proceed in securing professional assistance. The Board directed
Mr. Bolt to present this plan to the Management Advisory Council
and to the Facilities Committee.
6. Oral Report on Buildinq Maintenance Study - Held
over to May 14, 1985, per request by Donald R. Flanders, County
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Administrator.
7. Oral Report on Old Courthouse Reuse - Bonnie
Newlon, Department of Planning and Zoning, reported that staff
has proceeded to file a preliminary, nonbinding application to
the Virginia Historical Landmarks Commission. This application
does not commit the County to make formal application. The
Commission believes that the Courthouse could be considered
of state-wide historical significance. Ms. Newlon requested that
the Board grant the staff the authority to proceed with the
application for the Courthouse. Supervisor Minter moved to
spread a resolution authorizing the staff to apply for the grant
to support this project.
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RESOLUTION 85-70 AUTHORIZING HISTORICAL
DESIGNATION AND GRANTS APPLICATIONS FOR
THE RENOVATION OF THE OLD ROANOKE COUNTY
COUR'rHOUSE
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County Administrator and the Planning,
Zoning and Grants Division of the Department of Development is
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May 7. 1985
authorized to make applications concerning the renovation of the
old courthouse in the City of Salem as follows:
A. permission to seek nominations of the Old CourthousE
to the Virginia Landmarks Register and the National
Register of Historic Places.
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B. Permission to seek matching grants (50-50) for the
architectural fees associated with the renovation
from:
i. The National Trust for Historic Preservation,
Preservation Services Fund (up to $5,000); and
ii. National Endowments for the Arts, Design Arts
Grant (up to $30,000).
2. That the County Administrator is authorized to
execute such documents necessary to accomplish the purposes of
this resolution.
On motion of Supervisor Minter and the following recorded vote:
AYES: Supervisors Brittle, Minter, Burton, McGraw
NAYS: None
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ABSENT: Supervisor Nickens
8. Report on Revised County Code - Paul Mahoney,
County Attorney, reported that 25 bound copies of the Code have
been delivered. Mr. Mahoney requested that the Board direct the
distribution of these copies and to discuss sales of excess
copies. The Board directed Mr. Mahoney to distribute the 25
bound copies to departments of priority. Mr. Flanders
recommended the sale price of the County Code to be set at $50.00
Supervisor Nickens moved that the County set a public hearing for
the adoption of the Roanoke County Code on June II, 1985; that a
sale price of the County Code and the Zoning Ordinance, once it
is approved, at a price of $75.00; and that the complimentary
copies be distributed and advertise that the other copies are for
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sale. The motion carried by the following recorded vote:
AYES: Supervisors Brittle, Nickens, Minter, Burton, and McGraw
NAYS: None
9. Budqet Adjustment by Mrs. Hyatt - Presented a
report to the Board with adjustments requested by the Board at
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earlier budget sessions. Ms. Hyatt reported that it would be
cheaper to purchase a vehicle for the County Administrator rather
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than leasing it. The next budget session was scheduled for May
21, 1985, from 3:00 to 6:00 p.m.
IN RE:
MISCELLANEOUS ITEMS
Chairman Steve McGraw reported to Tim Gubala,
Superintendent of Development, that he has received a complaint
from a citizen in the Cave Spring District concerning a business
zoning on Manassas Drive. Mr. Gubala received the letter from
Mr. McGraw from Mr. Clarence Keenan. Chairman McGraw directed
Mr. Gubala to contact him so he will know that the problem is
being worked on and that Mr. Gubala will make a recommendation to
the Board when it has been reviewed.
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Supervisor Burton reported that she has received an
application for a raffle permit from the Knights of Columbus.
Supervisor Burton moved that the request be granted. The motion
carried by a unanimous voice vote.
Supervisor Nickens asked about the Raffle Permit Work
Session. County Administrator, Donald R. Flanders, reported that
the County Attorney still has not received responses from other
localities.
Supervisor Brittle advised the Board that he will be
going to Richmond on May 22, 1985, to the Local Government
Advisory Council and if they have any particular concerns, please
let him know.
Supervisor Nickens asked Mr. Mahoney about the status
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of the junked car ordinance. Mr. Mahoney reported that he has
not had a chance to address that ordinance.
IN RE:
EXECUTIVE SESSION
Supervisor Nickens moved to go into Executive Session
pursuant to the Code of Virginia 2.1-344 (a), (I), (2), (4), and
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(6). The motion carried by a 4-1 voice vote with Supervisor
Brittle voting nay.
IN RE:
OPEN SESSION
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Supervisor Burton moved to return to Open Session. Th
motion carried by a 4-1 voice vote with Supervisor Brittle votin
nay.
Supervisor Burton moved to stop the clock at 8:59 p.m.
The motion carried by a 3-2 voice vote with Supervisors Nickens
and Brittle voting nay.
IN RE:
EXECUTIVE SESSION
Supervisor Minter moved to return to Executive Session
pursuant to the Code of Virginia 2.1-344 (a) (1), (2), (4), and
(6). The motion carried by a 4-1 voice vote with Supervisor
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Brittle voting nay.
IN RE:
OPEN SESSION
Supervisor Brittle moved to return to Open Session at
11:20 p.m. The motion carried by a unanimous voice vote.
Supervisor Burton moved to authorize the County
Administrator to enter into a temporary water contract to
sell well water from Mount Vernon Forest to Bridlewood
Subdivision. The motion carried by the following recorded vote.
AYES: Supervisors Brittle, Nickens, Minter, Burton and McGraw
NAYS: None
IN RE:
ADJOURNMENT
Supervisor Minter moved to adjourn at 11:22 p.m. The
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motion carried by a unanimous voice vote.
Chairman