5/28/1985 - Regular
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24015
May 28, 1985
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the fourth Tuesday, and the
third regularly scheduled meeting of the month of May, 1985.
IN RE:
CALL TO ORDER
Chairman McGraw called the meeting to order at 3:18 p.m.
The roll call was taken.
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MEMBERS PRESENT:
Chairman Steven A. McGraw¡ Vice-Chairman
Athena E. Burton¡ Supervisors Gary J.
Minter and Alan H. Brittle
MEMBERS ABSENT:
Supervisor Harry C. Nickens
IN RE:
EXECUTIVE SESSION
Supervisor Minter moved to go into Executive Session
pursuant to the Code of Virginia Section 1.334 (a), (1), (2),
(4), and (6). The motion carried by a unanimous voice vote.
IN RE:
OPEN SESSION
Supervisor Brittle moved to return to Open Session at
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5:30 p.m. The motion carried by a unanimous voice vote.
IN RE:
RECESS
Chairman McGraw called for a dinner recess at 5:35 p.m.
IN RE:
CALL TO ORDER
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May 28, 1985
MEMBERS PRESENT:
Chairman Steven A. McGraw, Vice-Chairman
Athena E. Burton¡ Supervisors Gary J.
Minter and Alan H. Brittle
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Chairman McGraw called the meeting to order at 7:10
The roll call was taken.
MEMBERS ABSENT:
Supervisor Harry C. Nickens
IN RE:
OPENING CEREMONIES
The invocation was given by the Reverend David L. Wade
of Bonsack United Methodist Church. The Pledge of Allegiance was
recited by all present.
IN RE:
CONSENT AGENDA
Supervisor Burton asked for discussion on Items 2, 6,
8, 10, 15, and 16.
Item 2 - Supervisor Burton directed staff to approve
the request for a fireworks permit from Hills providing that the
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County receives a written agreement from them agreeing to the
Sheriff's provisions.
Item 6 - Paul Mahoney, County Attorney, reported that
he would prepare a resolution for adoption by the Board when he
receives a copy of legislation from Mr. Olin.
Item 8 - Supervisor Burton pointed out that the
renewal time of the contract with Employee Assistance Plan has
expired. Keith Cook, Director of Personnel, reported that the
Bid Committee gave concurrence to renew the contract since it was
under the $10,000.00 limit and that this report was submitted to
the Board as an action report. He also reported that the Bid
Item 10 - Supervisor Burton asked John Chambliss,
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Committee did meet the May 20, 1985, deadline.
Superintendent of Fiscal Management, why the budgetary amount
under Employee Benefits on the financial statement had been
exceeded. He reported that this was for paYment of the Workman's
Compensation insurance which would be brought to the Board by an
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appropriation at the second meeting in June. Chairman McGraw
requested a more detailed breakdown on the Board of Supervisors'
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expenditures.
Item 15 - Supervisor Burton reported that there were no
new constructions included in the allocations for the primary and
urban highway systems with the exception of the 1987-1988 fiscal
year for preliminary engineering and right of way acquisitions
for the Plantation Road widening. Supervisor Burton moved to
instruct the County Attorney to investigate the legal remedies
available to persuade the Highway Commission to address the needs
of Roanoke County. The motion carried by the following roll call
vote:
AYES: Supervisors Burton, Minter, Brittle and McGraw
NAYS: None
ABSENT: Supervisor Nickens
I Supervisor Burton moved to approve the Consent Agenda
with the deletion of Item 2.
(Item 7 was removed by staff prior
to Board meeting)
RESOLUTION NO. 85-86 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM B -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for May 28, 1985, designated as Item B -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
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through 21, inclusive, as follows:
1. Letter dated May 7, 1985 from Richard L. Cook,
Office of the Governor concerning the May 6th
meeting with the Army Corps of Engineers.
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3. Letter dated May 8, 1985 from George Nester, Town
Manager, Town of Vinton enclosing their
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resolution of support for the Clean Valley
Program.
4.
Letter dated May 8, 1985 from Richard C. Cote,
Department of Conservation and Historic Resources¡
regarding historical designation for the old ,
courthouse. ,I
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Letter dated May 10, 1985 from Mary F. Parker, I
City Clerk, City of Roanoke, enclosing resolution
of support for Clean Valley Committee. .
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5.
6. Letter dated May 6, 1985 from Ali Y. Khan, Plant
Manager, Burlington precision Fabrics Group
asking for support the Textiles and Apparel Trade
Enforcement Act of 1985.
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8. Information Report on Bid Committee activities:
(1) Contract Renewal for Employee Assistance of
Central Virginia, Inc., (2) Painting water
storage tanks, (3) Purchase of pipe and pipe
materials for utility Division.
9. Bid Report on Petroleum Products.
- Resolution.
10.
Financial statement for the month ending April
30, 1985.
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11. Acceptance of deed for water and sewer lines in
Woods Crossing, Section 3 in Cave Spring
Magisterial District.
- Order
12. Acceptance of deed for water and sewer line in
The pines apartment complex in Windsor Hills
Magisterial District.
- Order
13. Resolution establishing fees for sale of the
County Code and County Zoning Ordinance.
- Resolution.
14. Letter dated May 16, 1985 from Randolph M. Smith,
City of Salem, enclosing a resolution supporting
the River Parkway Project.
15.
Letter dated May 16, 1985 from Harold C. King,
Commissioner, Department of Highways &
Transportation enclosing copy of the tentative
construction fund allocations for Interstate,
Primary and Urban System for 1985-86, and
announcement of public hearing on same to be held
June 13, 1985.
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16. Letter dated May 10, 1985 from Harold C. King,
Commissioner, Department of Highways and
Transportation attaching 1985-86 Secondary System
construction allocations.
17. Letter dated May 15, 1985 from Oscar K. Mabry,
Dept. of Highways & Transportation approving the
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May 28, 1985
addition of Emissary Drive to the Secondary
System.
18.
Letter dated May 10, 1985 from U. S. Senator Paul
Trible pertaining to the proposed West County
reservoir.
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19.
Letter dated May 9, 1985 from Charles S. Robb,
Governor of Virginia concerning the proposed west
County reservoir.
20. Report on the results of the Sunshine Shows in
vinton.
21. Approval of Green Meadow Road in Lakeland Farms,
Section 2, to be accepted by the Secondary
Highway System.
- Order.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Burton and the following recorded vote
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with the deletion of Item 2.
RESOLUTION 85-86.A AWARDING A CONTRACT TO
PROVIDE GUARANTEED, ON-DEMAND SERVICE OF
PETROLEUM PRODUCTS TO VARIOUS LOCATIONS
THROUGHOUT THE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain bid of Ferguson-Reed-Spradlin,
Inc. for guaranteed, on-demand service of petroleum products to
various locations throughout the County as follows:
Tank truck delivery to Cave Spring, Glenvar, and
Northside High Schools . . .
Unleaded, minimum octane 87
Leaded, minimum octane 89
Diesel and fuel oil #2
$.8125
.7725
.799
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As required delivery to all other locations with tank
capacity less than 10,000 gallons. . .
Unleaded, minimum octane 87
Leaded, minimum octane 89
Diesel and fuel oil #2
$.8625
.8225
.799
upon all and singular the terms and conditions of the invitation
to bid, the specifications of the County of Roanoke, the bidder's
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May 28, 1985
hereby
is,
ACCEPTED¡ and
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That the County Administrator is hereby authorized I
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proposals, and the provisions of this resolution, be, and same
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and directed to execute the necessary documents on behalf of
Roanoke County, all to be upon form approved by the County
Attorney¡ and
3. That all other bids for this service are hereby
rejected and the Clerk is directed to so notify such bidders and
express the County's appreciation for the submission of their
bids.
On motion of Supervisor Burton and the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
ABSENT: Supervisor Nickens
RESOLUTION 85-86.B ESTABLISHING FEES FOR
THE SALE OF THE COUNTY CODE
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BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County Administrator is hereby authorized
to sell to the public copies of the County Code or parts thereof
as follows:
County Code - $75.00 (including Zoning Ordinance)
Zoning Ordinance - $15.00
2. That the County Administrator is authorized to
donate copies of the County Code to public libraries, and to
provide copies of the County Code to constitutional officers and
other parties who may require same, in his discretion.
On motion of Supervisor Burton and the following recorded vote:
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AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
ABSENT: Supervisor Nickens
RESOLUTION 85-86.C ACCEPTING THE DONATION
OF WATER AND SEWER LINES INSTALLED WITH
THE DEVELOPMENT OF WOODS CROSSING,
SECTION 3, AND AUTHORIZING THE COUNTY
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ADMINISTRATOR TO DULY AUTHENTICATE SUCH
ACCEPTANCE AS MADE AND PROVIDED BY LAW
BE IT RESOLVED by the Board of Supervisors of Roanoke
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County, Virginia, as follows:
1. That the offer of Timberline Condominium Associates
to donate water and sewer lines installed with the development of
Section 3, Woods Crossing, to the Board of Supervisors of Roanoke
County, be, and hereby is, accepted¡ and
2. That upon receipt of a duly executed deed upon a
form approved by the County Attorney from the developers, the
County Administrator is hereby authorized to authenticate the
acceptance thereof as made and provided by Section 15.1-286 of
the 1950 Code of Virginia, as amended.
On motion of Supervisor Burton and the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
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NAYS: None
ABSENT: Supervisor Nickens
RESOLUTION 85-86.D ACCEPTING THE DONATION
OF WATER AND SEWER LINES INSTALLED WITH
THE DEVELOPMENT OF THE PINES APARTMENT
COMPLEX, AND AUTHORIZING THE COUNTY
ADMINISTRATOR TO DULY AUTHENTICATE SUCH
ACCEPTANCE AS MADE AND PROVIDED BY LAW
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the offer of Snyder-Hunt Company to donate
water and sewer lines installed with the development of the pines
Apartment Complex, to the Board of Supervisors of Roanoke County,
be, and hereby is, accepted¡ and
2. That upon receipt of a duly executed deed upon a
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form approved by the County Attorney from the developers, the
County Administrator is hereby authorized to authenticate the
acceptance thereof as made and provided by Section 15.1-286 of
the 1950 Code of Virginia, as amended.
On motion of Supervisor Burton and the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
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NAYS: None
ABSENT: Supervisor Nickens
vs.
ORDER
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Board of Roanoke County Supervisors
The Public and the State Highway
Commission of Virginia
This matter came this day to be heard upon the
proceedings herein, and upon the application for Green Meadow
Road, from .05 miles west of the intersection of Brahma Road and
Green Meadow Road to dead end, to be accepted and made a part of
the Secondary System of State Highways
It appearing to the Board that drainage easements and a
50 foot right-of-way for said road have heretofore dedicated by
virtue of certain map known as Lakeland Farms, Section 2, which
was recorded in plat Book 9, Page 168, of the records of the
Clerk's office of the Circuit Court of Roanoke County, Virginia,
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on June 11, 1980, and that by reason of the recordation of said
map no report from a Board of Viewers, nor consent or donation of
right-of-way from the abutting property owners is necessary. The
Board hereby guarantees said right-of-way and right for drainage.
NOW, THEREFORE, BE IT ORDERED that said road known as
Green Meadow Road, from .05 miles west of the intersection of
Brahma Road and Green Meadow Road to dead end, and which is shown
on a certain sketch accompanying this Order, be, and the same is
hereby established as a public road to become a part of the State
Secondary System of Highways in Roanoke County, only from and
after notification of official acceptance of said street or
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AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
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ABSENT: Supervisor Nickens
IN RE:
CITIZENS COMMENTS AND COMMUNICATIONS
Mr. Ron stoots of the Virginia Department of Highways
and Transportation was present to request the Board's action on
the Brambleton Avenue changes. He reported that the intersection
of Garst Mill Road and Brambleton has been relocated to be
aligned with the intersection to Valley Forge. Because of this
Route 682 needs to be vacated (.18 mile) to be replaced by a new
section of .22 mile. The old road will be offered for sale to
the adjoining property owners. Supervisor Burton recommended
that this matter be referred to the County Attorney and reviewed
by Public Facilities to be included in the Consent Agenda at a
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future date.
Elizabeth Stokes, Clerk of Circuit Court, reported that
she needs to transport books from the old vault to the archives
in Richmond. Tentative dates have been set for June 12 and June
26. She has received three quotes, the lowest of $2,950.00.
Supervisor Minter moved to spread an appropriation resolution and
a resolution accepting the lowest bid.
RESOLUTION NO. 85-83 ACCEPTING A CERTAIN
BID TO MOVE BOOKS FROM THE CIRCUIT COURT
CLERK'S OFFICE TO THE STATE ARCHIVES IN
RICHMOND, VIRGINIA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
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1. That that certain bid of Pitzer Transfer and
Storage Corporation in the amount of $2,950.00 to move certain
old books from the Circuit Court Clerk's Office to the State
Archives in Richmond, Virginia, upon all and singular the terms
and conditions of the invitation to bid, the specifications of
the County of Roanoke, the bidder's proposals, and the provisions
of this resolution, be, and same hereby is, ACCEPTED¡ and
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2. That the County Administrator is hereby authorized
and directed to execute the necessary documents on behalf of
Roanoke County, all to be upon form approved by the County
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Attorney¡ and
3. That all other bids are hereby rejected and the
Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
4. That the General Appropriation Resolution of
Roanoke County, Virginia, adopted June 12, 1984, be, and same
hereby is, amended as follows to become effective May 28, 1985:
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Department:
Object:
Expenditure
General
Clerk of Circuit Court
Professional
Services 03-6-02106-30020
$2950
Department: Unappropriated
Balance
03-6-99999-99999
($2950)
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On motion of Supervisor Minter and the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
ABSENT: Supervisor Nickens
IN RE: PUBLIC HEARINGS
Petition of Edward W. Janney
requesting vacation of a 15 foot
public utility easement on Lot 26,
Block la, Section 2 of Cresthill
in the Windsor Hills Magisterial
District.
APPROVED
Bruce Mayer was present to answer any questions the
Supervisor Burton moved to approve the order.
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Board may have. There was no one present in opposition.
FINAL ORDER
NOW, THEREFORE, IT IS ORDERED that the aforementioned
fifteen (IS') foot public utility easement located on Lot 26, of
Block 10, Section 2, Cresthill, as indicated in Plat Book 3, page
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310, be vacated from Sheldon Drive to Mudlick Creek and it is
further directed that the plat referred to herein be so noted as
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to the vacation herein ordered, by the appropriate
representatives of the County of Roanoke.
BE IT FURTHER ORDERED that a copy of this Order be
transmitted to the County planner and that he be and hereby is
directed to reflect the necessary changes on the plat as herein
described.
ADOPTED on motion of Supervisor Burton and the
following recorded vote:
AYES:
Supervisors Burton, Minter, Brittle and McGraw
NAYS:
None
ABSENT:
Supervisor Nickens
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Request of Roanoke Moose Lodge
Number 284 for a Use Not Provided
for Permit to operate and provide
a campground for Moose members only,
on State Route 311 in the Catawba
Magisterial District. (Held over
from May 14, 1985)
APPROVED WITH CONDITIONS
Mr. David Brooks, President of the Roanoke Moose Lodge,
was present to answer any questions the Board might have. Mr.
Brooks assured Supervisor Burton that there would be someone
watching the grounds when there were campers present. Supervisor
Brittle inquired about the type of vehicles allowed to camp on
the property. Mr. Brooks informed him that all vehicles would be
self-contained recreational vehicles. Mr. Rob Stalzer, Planning
Coordinator, was also present to answer questions of the Board.
He reported that the site distance would have to be evaluated by
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the State Highway Department. He reported that the Health
Department has not officially been requested to evaluate the
sewage in that area because he feels that based on the proffers
established at the Planning Commission, if the rezoning were
granted it would be contingent upon the successful evaluation of
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the Health Department. Mr. Brooks reported that the closest
There was no one present in opposition.
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Supervisor Minter moved to grant the special exception I
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camping unit to the road would be 50 to 60 feet.
permit with the condition that it be used for Moose members only!
and that it be subject to the Health Department's approval and
that the Planning Director have the authority to require the
proper screening and that the Highway Department criteria are met
FINAL ORDER
NOW, THEREFORE, BE IT ORDERED that the aforementioned
parcel of land, which is contained in the Roanoke County Tax Maps
be rezoned from RE-Residential to RE w/Use Not Provided For
Permit.
BEGINNING at an iron pin on the easterly
right-of-way line of Virginia State Route 311¡ said
pin being S. 310 42' E. 601.17 feet from a concrete
highway monument on the easterly right-of-way line
of the said Virginia State Route 311 which is
opposite Virginia Highway Survey Station 294 +
07.61 as shown on Virginia State Highway
Right-of-Way Plat recorded in Highway Plat Book I
in the Office of the Clerk of the Circuit Court of
Roanoke County¡ thence leaving Virginia State
Highway 311, and with four (4) new lines through
the acreage conveyed to Burruss Land & Lumber
Company, Inc., by deed dated July 9, 1971 of record
in Deed Book 922 at Page 306 in the Office of the
Clerk aforesaid, the following courses and
distances: S. 860 33' E. 1,200.00 feet to an iron¡
thence S. 760 03' E. 530.5 feet to an iron¡ thence
S. 40 45' E. 566.9 feet to an iron¡ thence S. 850
IS' W. 1,280.3 feet to an iron on the easterly
right-of-way line of Virginia State Route 311¡
thence with the easterly right-of-way line of
Virginia State Route 311 a curve to the left whose
radius is 994.93 for an arc distance of 304.03 feet
to a point¡ thence still with the easterly
right-of-way line of Virginia State Route 311 N.
310 42' W. 695.97 feet to the place of BEGINNING,
containing 25 acres, more or less, and shown on the
plat of survey hereunto appended and by reference
made a part hereof¡ said plat having been prepared
by R. L. Adams under date of October 16, 1974¡ and
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BEING a portion of the said property conveyed to Burruss
Land and Lumber Company, Inc., by deed dated July 9,
1971, from Charles Douglas Branch, et als. of
record in Deed Book 922 at Page 306 in the Office of
the Clerk of the Circuit Court of Roanoke County.
The use not provided for permit pertains specifically
to that portion of the property beginning at the iron
pin situated on the easterly right of way of VA Route
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311 at the western most portion of the aforedescribed
property and approximately 300 feet north along the
boundary to point, approximately 330 feet east to a
point, approximately 50 feet southeast to a point and
approximately 360 feet southwest to the point of
origin.
BE IT FURTHER ORDERED that a copy of this order be
transmitted to the Secretary of the Planning Commissioner and
that he be directed to reflect this change on the Official Zoning
Map of Roanoke County.
PROFFER OF CONDITIONS
TO THE HONORABLE SUPERVISORS OF ROANOKE COUNTY:
Being in accord with Sec. 15.1-491.1 et seq. of the
Code of Virginia and Sec. 21-11 of the Code of Roanoke County,
the Petitioner, Roanoke Moose Lodge #284 hereby voluntarily
proffers to the Board of Supervisors of Roanoke County, Virginia
the following conditions to the rezoning of the above-referenced
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parcel of land.
1. Screening along Virginia Route 311 subject to the
discretion of the Roanoke County Planning Director.
2. Existing sewage treatment facility to be inspected
by Roanoke County Department of Health for current adequacy and
future adequacy. Favorable evaluation by Health Department
required prior to construction of camping facility.
ADOPTED on motion of Supervisor Minter to grant the
special exception permit with the condition that the campground
is for Moose members only and subject to the approval of the
Health Department and that the Planning Director have authority
to require proper screening and that the Highway Department
criteria is met and the following recorded vote:
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AYES: Supervisors Minter, Brittle, and McGraw
NAYS: Supervisor Burton
IN RE: APPOINTMENTS
Court Services Advisory Council/Youth and Family
Services Advisory Board - The Board directed Sally Turner to
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May 28, 1985
Transportation and Safety Commission - Supervisor
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investigate the status of the Court Services Advisory
Council/Youth and Family Services Advisory Board.
Burton requested a list of the people serving on this committee.
Fifth Planning District Commission - Supervisor Burton !
directed the Deputy Clerk to contact Mr. Lee B. Eddy to see if he
is willing to serve another term on this committee.
Water Impoundment Safety Technical Advisory Committee -
Supervisor Minter moved to put the committee in inactive status
until needed. The motion carried by a unanimous voice vote with
Supervisor Nickens absent.
IN RE: WORK SESSIONS
1. Regional Geographic System - Rob Stalzer, Director
of Planning, requested that the Board schedule a work session at
a future date when Gordon Dixon can be present.
2. Consideration of Roanoke County Auditor position -
Keith Cook, Director of Personnel, reported that the salary range
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for this position will be unclassified and will range from
$35,000.00 to $43,000.00 per year. Mr. Cook reported to the
Board that he thought the position should require a C.P.A.
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suggested that the job description report a requirement of C.P.A. !I
Supervisor Brittle
because of the level of expertise required.
and/or M.B.A.
Supervisor Minter reported that he felt that the
job should require a C.P.A. Supervisor Burton requested that
"management experience" be listed as a part of this description
instead of "supervisory experience". Supervisor Minter moved to
establish the position of Auditor effective July 1, to be an
$43,000.00 and to advertise as widely and reasonably as possible.
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unclassified position with salary range from $35,000.00 to
Supervisor Burton called for questions on the motion. The motion
carried by the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
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ABSENT: Supervisor Nickens
The Board also directed Mr. Cook to leave the C.P.A.
designation in the job description.
3. Report on County Newsletter - Sally Turner,
Administrative Analyst, presented a memo to the Board with
different alternatives on publication. Supervisor Burton felt
that the monthly issue would be the best alternative since it is
to be an informative paper. Supervisor Brittle favored the
combination approach with eight pages issued six times per year.
Ms. Turner reported that 35,000 copies would be required to reach
all county citizens. Supervisor Burton moved to approve the
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newsletter with a monthly distribution of four pages by insert in
the Roanoke Times & World News using the combination approach.
The motion carried by the following roll call vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
ABSENT: Supervisor Nickens
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Supervisor Burton - No report.
2. Supervisor Minter - No report.
3. Supervisor Brittle - Inquired about the paving at
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the Ogden Senior Citizen Center. Mr. Hubbard, Superintendent of
Public Facilities, reported that the bids have been received and
are low enough not to obtain approval by the Board. Mr. Hubbard
reported that he will bring the bids to the Board since he has
been quoted for surface treatment and paving in just the driving
area and an alternate bid for surface treatment or paving the
entire area.
4. Supervisor Nickens - Absent.
5. Supervisor McGraw - No report.
IN RE:
REPORTS OF OFFICERS, DEPARTMENTS AND COMMITTEES
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request from F & W Office Park for industrial development bonds. I
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additional office building to be constructed similar to the other
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Industrial Development Authority - Tim Gubala,
Superintendent of the Department of Development, presented a
This request is for $1,400,000.00 of bonded funds for an
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buildings presently located at the Fralin & Waldron Office Park
site. Supervisor Brittle moved to approve the request for bond
allocations. After discussion on property' tax values, Supervisor
Brittle withdrew his motion and requested that this request be
brought back to the Board at a later date with more information
on the property tax values.
2. County Attorney - No report.
3. Personnel - Director of Personnel, Keith Cook,
requested an Executive Session.
4. Department of Fiscal Management - Mr. Mahoney
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requested that the Board approve the committee of Supervisor
Burton, Reta Busher, and himself since they have been working on
the furniture requests.
Mr. Mahoney also reported that the County presently has
approximately $7,000.00 in furniture that this committee will
recommend to be returned to the vendor to receive a credit.
However, if the furniture is returned the County will receive
only an 85 percent credit by the vendor. Mr. Mahoney requested
direction by the Board as to whether they should return the
furniture and suffer the 15 percent loss or keep the furnishings
and try to assign them to other departments. The committee
recommends that the furnishings be returned for as much credit as t
Supervisor Burton, Reta Busher, and Paul Mahoney and that the
I
possible. Supervisor Brittle moved to approve the committee of
Board authorize the return of unused furniture for the 85 percent
refund. The motion carried by the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
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May 28, 1985
401
ABSENT: Supervisor Nickens
5. Department of Public Facilities - Superintendent of
Public Facilities, John Hubbard, presented a request for the
renaming of Knoll Road. Supervisor Minter moved to approve the
request.
RESOLUTION 85-84 CHANGING THE NAME OF
KNOLL ROAD TO HITECH ROAD
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section
15.1-379, Code of Virginia, 1950, as amended, that portion of
Knoll Road in the Jamison Industrial Park is hereby renamed and
changed to "Hi tech Road". The purpose of this change in name is
to alleviate a serious traffic problem through the Tinker Knoll
Subdivision.
On motion of Supervisor Minter and the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
ABSENT: Supervisor Nickens
Mr. Hubbard also presented a report on the street light
study. He reported that this will cost the County approximately
$15,000.00. Supervisor Burton moved to proceed in including this
study in the 1985-1986 budgetary process for the Department of
Public Facilities. The motion carried by the following recorded
vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
ABSENT: Supervisor Nickens
Chairman McGraw reported that Supervisor Nickens will
begin negotiations with other localities on the water system.
Supervisor Burton moved to designate Supervisor Nickens as Board
representative in water negotiations with other valley
governments. The motion carried by the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
741
May 28, 1985
NAYS: None
ABSENT: Supervisor Nickens
Supervisor Minter moved to appoint Timothy W. Gubala,
Superintendent of the Department of Development, to the Regional
Partnership and to the Western Virginia Development Corporation
and John Hubbard, Superintendent of Public Facilities, to the
Solid Waste Management Board. The motion carried by a unanimous
voice vote with Supervisor Nickens absent.
6. Department of Development - Rob Stalzer, Planning
Coordinator, reported that the CDBG application process is coming
to a close and that the application will be submitted before 5:00
p.m. Friday, May 31, 1985. He presented a proposed resolution to
approve the Community Development Block Grant, a budget, and a
map describing the park facilities proposed, and a resolution
concerning the Counties affiliation to the Hollins Community
Development Corporation and the Farmers' Home Administration.
The Community Development Block Grant program will supply the
County with a full time position for two years including
benefits, insurance, etc. Thirty-eight units in the Hollins
Community Development area will be rehabilitated. The units will
be brought up to Housing and Urban Development standards. The
average cost per unit will be $11,000.00. Roads in the area will
be improved¡ one in Roanoke County and three in Botetourt County.
The S curves will also be removed from the roads. All the costs,
except inspection, of the park facilities will be paid by the
Virginia Community Development Block Grant. The park will be
located in the County and owned and operated by the County. The
total expended on sewer and water will be $1,441,321.00. The
primary cost will be through Farmers' Home Administration
(approximately $1,347,000.00) and additional monies may be
received from the Virginia Water Projects for the construction of
sewer and water laterals.
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May 28, 1985
Mr. Stalzer explained that the resolution for the
Community Development Block Grant states that the County is
applying in a joint project with Botetourt County for $700,000.00
and that the County is applying on behalf of Botetourt County,
and the it also establishes the project title and the allocation
of monies is determined. Mr. Stalzer also reported that sewer
and water connections for Roanoke and Botetourt Counties will be
waived and building fees for Roanoke and Botetourt County will be
waived for residents in the project area. A portion of Roanoke
County expenditure of funds will be waived for project
administration. Also, expenditure of funds for construction and
inspection services will also be waived. Mr. stalzer reported
that in this resolution under Item E, the amount of $85,000
should be changed to $88,632.00 and Item F, the amount of
$85,000.00 should be changed to $81,368.00. These figures need
to be changed because Botetourt County did not receive all the
funds requested to match those of the Virginia Department of
Highways and Transportation. If Roanoke County increases its
share in this project from $42,500.00 to $46,132.00 it will make
up the Highway Department's match that Botetourt County will not
receive. Mr. Stalzer requested that under Item G of this
resolution that the wording in the last line be changed from
"without" to "lacking same". Item J should also be changed to
$81,368.00. Item 5 should be changed from "public input into" to
"the public comment concerning". This is the resolution that
will accompany the budget statement that will report that the if
the County is awarded these funds, the other appropriations are
available.
The second resolution, pertaining to the Farmers Home
Administration, paragraph 5 gives sole control of the system to
the Hollins Community Development Corporation which is required
by the Farmers' Home Administration. Paragraph 1 requests that
743
May 28, 1985
the connection fees be waived for twelve months after
construction is completed.
Supervisor Minter moved to approve the prepared
resolution.
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RESOLUTION 85-85 AUTHORIZING THE SUBMISSION OF AN
APPLICATION FOR A VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT
TO INSTALL SEWAGE TREATMENT FACILITIES AND WATER SUPPLY
FACILITIES, TO REHABILITATE SUBSTANDARD HOUSING, TO
RECONSTRUCT AND IMPROVE ROADWAYS, AND TO DEVELOP A PARK IN
THE HOLLINS COMMUNITY DEVELOPMENT AREA LOCATED IN THE
HOLLINS MAGISTERIAL DISTRICT OF ROANOKE COUNTY AND THE
AMSTERDAM MAGISTERIAL DISTRICT OF BOTETOURT COUNTY.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. The County of Roanoke, with and on behalf of Botetourt
County, wishes to apply for Virginia Community Development
Block Grant Funds¡
2. The Project Title is: Hollins Community Development Project.
The Project is as described in the application for VCDBG
funds.
3. The County of Roanoke, with and on behalf of Botetourt
County, is requesting $700,000 in VCDBG funds. Of these
funds, $322,143 will be allocated to Botetourt County¡ the
remaining $377,857 will be allocated to Roanoke County.
4. The Board of Supervisors hereby authorizes, if the County
receives VCDBG funding for this project:
(a) The waiver of sewer and water connection fees by Roanoke
and Botetourt counties for residences located within the
project area not connected to a public sewer or water
system. (Estimated Value of $59,500).
(b) The waiver of building permit fees by Roanoke and
Botetourt counties for residences located within the
project area that will be rehabilitated. (Estimated
Value of $2,850).
(c) The expenditure of Roanoke County funds for a portion of
project administration expenses including salaries,
fringe benefits, office supplies, postage, and telephone
(Estimated Value of $14,479).
(d) The expenditure of Roanoke County funds for construction
inspection services. (Estimated Value of $10,500).
(e) The expenditure of Roanoke County and Botetourt County
general revenue sharing funds for improvements to
portions of Virginia Route 648 located within the
project area. (Estimated Value of $88,632).
(f) The expenditure of Virginia Department of Highways and
Transportation funds for improvements to portions of
Virginia Route 648 located within the project area.
(Estimated Value of $81,368).
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May 28, 1985
(g) The expenditure of Virginia Water Projects, Inc. funds
for the installation of service laterals to seventy nine
dwelling units requiring sewer service and fifty units
requiring water service within the project area, and for
the construction of bathrooms in dwelling units that are
lacking same. (Estimated Value of $90,000),
(h) The expenditure of Farmer's Home Administration monies
for the construction and installation of public water
and sewer facilities intended to adequately dispose of
waste water, supply potable water, and to provide fire
protection. (Estimated Value of $1,343,721 of which
approximately $975,000 will be granted and $325,000 will
be loaned to the Hollins Community Development
Corporation).
(i) Total combined estimated actual and inkind value of
Roanoke County and Botetourt funds - $176,461.
(j) Total estimated value of VDHT funds - $81,368.
5. The public comment concerning the development of the proposal
was obtained at a properly advertised public hearing held May
14, 1985, at the Roanoke County Administration Center
attended by thirty-one residents of the proposed project
area¡ and
6. That the County Administrator of Roanoke County is authorized
to sign and submit all appropriate information necessary to
constitute joint application for Virginia Community
Development Block Grant funds for the counties of Roanoke and
Botetourt.
On motion of Supervisor Minter, and the following recorded vote:
Ayes: Supervisors Burton, Minter, Brittle, and McGraw
Nays: None
Absent: Supervisor Nickens
RESOLUTION 85-81 CONCERNING THE HOLLINS COMMUNITY
DEVELOPMENT CORPORATION'S WATER AND
SEWER SYSTEMS
WHEREAS, the citizens of the Hollins Community Development
Area located in the northern portion of Roanoke County and the
southern portion of Botetourt County along State Route 648, as
defined by the proposed sanitary sewer and water system
improvement map prepared by Mattern and Craig, Consulting
Engineers, dated March 1985 as part of the preliminary
engineering report, desire to develop community water and sewer
systems¡ and
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745
May 28, 1985
WHEREAS, the United States Farmers' Home Administration and
the Virginia Water Project, Inc. are possible sources of funding
to develop these community water and sewer systems.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of Roanoke County, Virginia, as follows:
1. That the Roanoke County Board of Supervisors hereby
agrees to waive the initial connection fees for all residential
~
connections. This waiver of initial connection fees shall be
effective only for those connections made during the construction
of the project or within twelve (l2) months of completion of
construction. In the event that substantial progress in the
completion of this project has not occurred within twelve (12)
months of the adoption of this resolution, this financial
commitment shall terminate¡ and
2. That this financial commitment is subject to the
financial participation of the United States Farmers' Home
Administration, said participation is anticipated to include a
grant in the approximate amount of $975,000.00 and a loan in the
approximate amount of $325,000.00 totaling $1.3 million to be
applied toward the funding of the installation of sewer and water
facilities as described in the Preliminary Engineering Report
prepared by Mattern and Craig, Consulting Engineers, Inc., and
3. That this financial commitment is subject to the right
of Roanoke County to authorize future extentions, additions,
connections, and/or hook-ups to both the sanitary sewer system
and the water system which shall be constructed in accordance
with all applicable federal, state, and local standards and
regulations¡ and
4. Further that this financial commitment is subject to
Roanoke County's first right of refusal or option to purchase the
Hollins Water and Sewer System from the Hollins Community
Development Corporation, Inc., for One Dollar ($1) upon the
t46
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May 28, 1985
retirement and satisfaction of the United States Farmers'
Administration Loan¡ and
5. That it is the understanding of the Roanoke County Board
of Supervisors that the Hollins Community Development
Corporation, Inc., will contract with Roanoke County for waste
water disposal and for the water necessary to supply the needs of
its customers, as well as for the operation and maintenance of
both the water and sanitary sewer systems, including routine
maintenance and billing and collections from the customers.
However, ultimate control over the water and sewer systems will
at all times be vested in the Board of Directors for the Hollins
Community Development Corporation, Inc.
On motion of Supervisor Minter and the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
ABSENT: Supervisor Nickens
Mr. Stalzer reported that there is a joint Roanoke City
and Roanoke County Planning Commission meeting on Thursday, May
30, 1985, at the Roanoke County Administration Center.
IN RE:
EXECUTIVE SESSION
Supervisor Burton moved to go into Executive Session at
10:02 p.m. pursuant to the Code of Virginia Section 2.1-334 (a),
(1), (2), (4), and (6). The motion carried by a unanimous voice
vote.
IN RE:
OPEN SESSION
Supervisor Minter moved to return to Open Session at
10:20 p.m. The motion carried by a unanimous voice vote.
Supervisor Burton moved to spread a resolution to
pay Mr. Flanders, Former County Administrator, his regular salary
from May 21, 1985, through August 21, 1985, totalling $12,626.92¡
Annual leave through August 21, 1985, 24.50 days at $188.46 per
747
May 28, 1985
day totalling $4,617.27¡ sick leave through August 21, 1985,
54.25 days at $10.00 per day totalling $542.50¡ Health insurance
benefits at $42.00 per month for three months totalling $126.00¡
VSRS Retirement contributions for three months totalling
----
$1,424.67¡ and VSRS Life Insurance premiums for three months
totalling $123.48.
RESOLUTION 85-232 AUTHORIZING AND
APPROPRIATING CERTAIN SEVERANCE BENEFITS
TO DONALD R. FLANDERS
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the following sum of money is hereby
authorized to be paid to Donald R. Flanders or on his behalf and
for his benefit for purposes of severence pay:
Regular Salary 5/21/85 thru 8/21/85 $12,626.92
Annual Leave thru 8/21 - 24.50 days @ $188.46 per day 4,617.27
Sick Leave thru 8/21 - 54.25 days @ $ 10.00 per day 542.50
Health Insurance Benefit ($42 per mo. x. 3 months) 126.00
VSRS Retirement Contributions (3 months) 1,424.67
VSRS Life Insurance Premiums (3 months) 123.48
TOTAL $19,460.84
2. That Donald R. Flanders would remain in the
bi-weekly payroll from May 21, 1985, through August 21, 1985,
with annual leave and sick leave compensation included in the
last paycheck on August 23, 1985. Health insurance, life
insurance and VSRS retirement would remain in effect until August
23, 1985¡ and
3. That funds sufficient to defray these costs have
been or will be appropriated to the County Administrator's
budget.
On motion of Supervisor Burton and the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
ABSENT: Supervisor Nickens
IN RE: EXECUTIVE SESSION
May 28, 1985
8
supervisor Burton moved to return to Executive Session
pursuant to the Code of Virginia 2.1-334 (a), (1), (2), (4), and
(6). The motion carried by a unanimous voice vote.
IN RE: OPEN SESSION
Supervisor Minter moved to return to Open Session. The
motion carried by a unanimous voice vote. Supervisor Burton
moved to stop the clock. The motion carried by the following
roll call vote:
AYES: Supervisors Burton, Minter, Brittle, and McGraw
NAYS: None
ABSENT: Supervisor Nickens
IN RE: EXECUTIVE SESSION
Supervisor Minter moved to return to Executive Session
pursuant to the Code of Virginia 2.1-334 (a), (1), (2), (4), and
(6). The motion carried by a unanimous voice vote.
IN RE: OPEN SESSION
Supervisor Minter moved to return to Open Session. The
motion carried by a unanimous voice vote.
IN RE:
ADJOURNMENT
Supervisor Minter moved to adjourn at 12:21 a.m. to
1:00 p.m. June 4, 1985, for Executive Session and to discuss
budget. The motion carried by a unanimous voice vote.
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Chairman