9/10/1985 - Regular
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24015
September 10, 1985
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the second Tuesday, and the
third regularly scheduled meeting of the month of September,
1985.
IN RE:
CALL TO ORDER
Chairman McGraw called the meeting to order at 3:10 p.m.
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The roll call was taken.
MEMBERS PRESENT:
Chairman Steven A. McGraw; Vice-Chairman
Athena E. Burton; Supervisors Gary J.
Minter, Alan H. Brittle, and Harry C.
Nickens
MEMBERS ABSENT:
None
IN RE:
EXECUTIVE SESSION
Supervisor Minter moved to go into Executive Session
pursuant to the Code of Virginia Section 2.1-344 (a), (1) and
(6).The motion carried by a unanimous voice vote.
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IN RE:
OPEN SESSION
Supervisor Nickens moved to return to Open Session at
5:12 p.m. The motion carried by a unanimous voice vote.
IN RE: MISCELLANEOUS ITEMS
Chairman McGraw announced that the applications for the
County Administrator position have been received and that the
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September 10, 1985
Board has narrowed the number of applicants to fewer than 20 and
will be interviewing in the next 15 days at an undisclosed
location.
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IN RE:
CONSENT AGENDA
Supervisor Nickens requested that Items 6 and 18 be
removed from the Consent Agenda.
Item 18 - Establishment of a Recreation Commission -
Supervisor Nickens felt that the Recreation Commission should
work like the fire chiefs and the first aid committees that
advise Tommy Fuqua, Fire and Emergency Services Coordinator.
Supervisor Nickens requested that the resolution be changed to
read:
in the second paragraph, "
. .
that the Parks and
Recreation Commission shall serve as the advisory body of the
Roanoke County Board of Supervisors .
. .
" to "
. . .
that the
to the Director of Parks and Recreation of Roanoke County. . . "
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Parks and Recreation Commission shall serve as the advisory body
and " . . . the Commission shall suggest policies to the County
Administrator and the Board of Supervisors . . . " to "the
Commission shall suggest policies to the County Administrator and
the Board of Supervisors through the Director of Parks and
Recreation . . ." and "The Commission shall serve as a liaison
between the County Administrator, . . ." to "The Commission shall
serve as a liaison between the Director of Parks and Recreation,
the Board of Supervisors and the citizens of the community.
"
. .
and "The Commission shall consult with and advise recreation
policies, programs, personnel, finances, and the acquisition and
disposal of lands . . ." to "The Commission shall advise the
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Department of Parks and Recreation regarding recreation policies,
programs, personnel, finances, and the need for acquiring and
disposing of lands .
"
. .
Supervisor Burton moved to approve the Consent Agenda
with the deletion of Item 6.
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September 10, 1985
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RESOLUTION 85-151 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM B -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for September 10, 1985, designated as Item B
- Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated
Items 1 through 19, inclusive, as follows:
1. Acceptance of Water and Sewer Lines - Canterbury PaJk,
Section 1 in the Windsor Hills Magisterial District
- Resolution.
2. Acceptance of Water and Sewer Lines - Century EstatEs
in the Hollins Magisterial District.
- Resolution.
I 3.
4.
5.
6..
IRS regulations concerning use of county owned
vehicles.
Financial statements for July 1985.
Report on group home Advisory Board meeting.
Re~ees~ fe~ a Raff~e Pe~æi~ ey ~he MeVi~~y Heese
Ne~sifi~ Heæe.. Revieweà ey ~he eeffiffiissiefie~ ef Revefee~
~e~ees~s ~ha~ fee ee waiveà..
7. Acceptance of water line extension - Eugene Meador n
the Catawba Magisterial District.
- Resolution
8. Street light approval at the intersection of Hedgeléwn
Avenue and Alexander Circle in the Hollins Magister al
District.
- Resolution.
9. Approval for public information program for the bone
referendum.
- Resolution.
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10. Bid Report for a Demand-Responsive Public
Transportation System to service the elderly and
handicapped.
- Resolution.
11.
Information Report on the Emergency Purchase of FOUl
(4) Wheel Drive Ambulance.
- Appropriation Resolution.
12.
Letter dated August 26, 1985 from Paul M. Mahoney,
Acting County Administrator to W. R. Meyer, Executi,e
Director, State Air Pollution Control Board terminatinc
the Roanoke County Air Pollution program effective
September 30, 1985.
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September 10, 1985
13. Accounts Paid for the month of August, 1985.
14. Report on comprehensive insurance coverage on the
automobile fleet.
- Appropriation Resolution.
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15. Appropriation Resolution for the maintenance contrcct
on the court recording equipment.
16. Application of Roanoke Gas Company to increase rat~ s.
17. Revision of Pay and Classification Plan--Approval (f
unclassified salaries for Circuit Court Clerk's Of ice
employees and salary supplements for Sheriff's Dep .
-Appropriation Resolution
18. Establishment of a Recreation Commission.
-Resolution
19. Letter from John P. Dame, Jr., terminating Roanoke
County's lease on the Dame Building on November 30
1985.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
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this resolution.
On motion of Supervisor Burton with the deletion of Item 6 and
the following recorded vote:
AYES: Supervisors Minter, Brittle, Burton, Nickens, and McGraw
NAYS: None
RESOLUTION 85-151.A ACCEPTING THE DONATION OF
WATER AND SEWER LINES INSTALLED WITH THE
DEVELOPMENT, CANTERBURY PARK, SECTION ONE AND
AUTHORIZING THE COUNTY ADMINISTRATOR TO DULY
AUTHENTICATE SUCH ACCEPTANCE AS MADE AND
PROVIDED BY LAW
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the offer to donate the water and sewer lines
installed with the development of Canterbury Park, Section One,
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to the Board of Supervisors of Roanoke County, be, and hereby is
accepted; and
2. That upon receipt of a duly executed deed upon a form
approved by the County Attorney from the developers, the County
Administrator is hereby authorized to authenticate the acceptance
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September 10, 1985
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thereof as made and provided by Section 15.1-286 of the 1950 Code
of Virginia, as amended.
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On motion of Supervisor Burton and the following recorded vote:
AYES: Supervisors Minter, Brittle, Burton, Nickens, and McGraw
NAYS: None
RESOLUTION 85-151.B ACCEPTING THE DONATION OF
WATER AND SEWER LINES INSTALLED WITH THE
DEVELOPMENT OF CENTURY ESTATES, AND
AUTHORIZING THE COUNTY ADMINISTRATOR TO DULY
AUTHENTICATE SUCH ACCEPTANCE AS MADE AND
PROVIDED BY LAW
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the offer to donate the water and sewer lines
installed with the development of Century Estates to the Board of
Supervisors of Roanoke County, be, and hereby is accepted; and
2. That upon receipt of a duly executed deed upon a form
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approved by the County Attorney from the developers, the County
Administrator is hereby authorized to authenticate the acceptance
thereof as made and provided by Section 15.1-286 of the 1950 Code
of Virginia, as amended.
On motion of Supervisor Burton and the following recorded vote:
AYES:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
NAYS:
None
RESOLUTION 85-151.C ACCEPTING THE DONATION OF
A WATER LINE INSTALLED IN MOUNTAIN PARK DRIVE
OF WESTWARD LAKE ESTATES, AND AUTHORIZING THE
COUNTY ADMINISTRATOR TO DULY AUTHENTICATE
SUCH ACCEPTANCE AS MADE AND PROVIDED BY LAW
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
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1.
That the offer of Eugene Meador to donate a water line
installed with the development of Century Estates to the Board of
Supervisors of Roanoke County, be, and hereby is accepted; and
2. That upon receipt of a duly executed deed upon a form
approved by the County Attorney from the developers, the County
Administrator is hereby authorized to authenticate the acceptance
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September 10, 1985
thereof as made and provided by Section 15.1-286 of the 1950 Code
of Virginia, as amended.
On motion of Supervisor Burton and the following recorded vote:
AYES:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
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NAYS:
None
RESOLUTION 85-151.D APPROVING
INSTALLATION OF A STREET LIGHT, HEDGELAWN
AVENUE AND OLEANDER CIRCLE
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board hereby approves the installation of
a street light at Hedgelawn Avenue and Oleander Circle. That
this installation is pursuant to the adopted street lighting
policy and that no appropriation is necessary since sufficient
funds are available in the street lighting budget.
On motion of Supervisor Burton and the following recorded vote:
AYES:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
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NAYS:
None
RESOLUTION 85-151.E APPROVING PUBLIC
INFORMATION PROGRAM FOR THE BOND
REFERENDUM
WHEREAS, on August 27, 1985, the Board of Supervisors
of Roanoke County adopted a resolution authorizing a referendum
on the question of issuing up to $15 million general obligation
bonds for certain public improvements 1 and
WHEREAS, on September 23, 1985, the County staff
described in general terms a public information program for said
bond referendum.
NOW, THEREFORE, BE IT RESOLVED by the Board of
1. That said public information program for the
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Supervisors of Roanoke County, Virginia, as follows:
proposed bond referendum is hereby approved.
2. That the County may expend funds necessary to hold
said referendum, and that the cost of preparing information
explaining the bond issue is a proper expenditure of public funds
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September 10, 1985
if it is nonpartisan in nature and if it takes no position for or
against the bond issue.
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3. That the sum of Twenty Thousand ($20,000) is hereby
appropriated for expenditure for this purpose from unappropriated
balance.
On motion of Supervisor Burton and the following recorded vote:
AYES:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
NAYS:
Non'e
RESOLUTION 85-151.F IMPLEMENTING INTERNAL
REVENUE SERVICE REGULATIONS CONCERNING
USE OF COUNTY OWNED VEHICLES
WHEREAS, the Internal Revenue Service has adopted
certain regulations requiring that the use of certain company
owned automobiles, computers and aircraft are now considered to
be taxable proceeds and as such are subject to federal and state
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taxation effective for the 1985 tax year; and
WHEREAS, said regulations permit a $3.00 per day
assessment for qualified users to reflect the value of said
proceeds; and
WHEREAS, such assessment is strictly limited for
personal use such as commuting to and from work, travel for meals
or for personal errands between business stops1 and
WHEREAS, the employer must impose certain policies in
order for employees to take advantage of the $3.00 per day
assessment.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County, Virginia, as follows:
1. That the Vehicle Management Manual adopted in April
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of 1984 is hereby amended in order to comply with recent IRS
regulations concerning personal use of County vehicles.
2. That these amendments shall authorize a $3.00 per
day assessment to represent the value of the employee's personal
use of County vehicles.
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-Go to constructio site
-Attend to purchas ng
needs J
-Meeting in County
-Meeting at anothe localit
-Workshop
-After-hour meetin
-Speaking engageme t in
evening
-Weekend, holiday, evening
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3. That the following policy statements are hereby
adopted by the Board and included in the Vehicle Management
Manual:
(I) The vehicle is owned or leased by the employer
and is provided to one or more employees for use in
connection with the employer's trade or business,
and is used in the employer's trade or business.
(2) For bona fide non-compensatory business
reasons, the employer requires the employee to
commute to and/or from work in the vehicle.
(3) The employer establishes a written policy
under which the employee may not use the vehicle
for personal purposes other than commuting or de
minimis personal use (such as a stop for a personal
errand between a business delivery and the
employee's home).
(4) The employer reasonably believes that except
for de minimis use, the employee does not use the
vehicle for any personal purpose other than
commuting.
(5) The employer accounts for the commuting use by
including an appropriate amount in the employee's
gross income (to be reported on the W-2 form at the
end of the tax year).
(6) There must be evidence that would enable the
Internal Revenue Service to determine whether the
use of the vehicle met the five preceding
conditions.
4. Also included herein are the following class
designations for vehicle classifications:
Class
General Description
Examples
A
1) assigned to individuals that
are on call and are expected to
report directly to an emergency
or must be responsive at all
times to needs
-Animal Control Of
-Fire & Emergency
Coordinator
-County Administra
-Director of Facil
2) users would be allowed to
take vehicle home for such use
B
1) vehicles are under the
supervision of the Department
of Public Facilities as motor
pool vehicles
2) may be assigned on a first
come/first serve basis during
regular working hours on a
specific case
3) may be assigned on a first
come/first serve basis for approved
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September 10, 1985
out of town or overnight trips
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2) vehicles may be assigned to
take home overnight for after-
hour, weekend, or out-of-town
trips
-Construction Build ng
Services
-Construction Inspec to!
-Parks and Recreatic n
-Library
-utilities
-Refuse
-Buildings and Grou ds
-;-Assessors
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1) vehicles assigned to specific
divisions for assignments by
Division Director on a normal
shift basis only
5. That this resolution shall be effective for the
1985 tax year that the Department of Fiscal Management is hereby
authorized to take such steps as may be determined necessary to
comply with the spirit and intent of the IRS regulations and to
implement said regulations for all County employees utilizing
County vehicles not specifically exempted from the aforesaid tax
consequences.
On motion of Supervisor Burton and the following recorded vote:
AYES:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
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NAYS:
None
Resolution Number 85-151.G
On IOOtion rrade by Supervisor Burton, the General Appropriation Resolution
)f Roanoke County, Virginia, adopted June 11, 1985 be, and is the same hereby
UIlended as follows to becane effective as of the date of the adoption of this
esolution.
DESCRIPTION
ACCCXJNT NUMBER
INCREASE
(DECREASE)
'lass:
"und:
>ept. :
'enter:
)bject:
Expenditures
General
County Administrator
Administration
Public Information - Bond
Referendum
03-6-01201-1-30072
$ 20,000
(20,000)
>ept. :
Unappropriated Balance
03-6-99999-0-99999
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'0 appropriate lOOney for public inforrration relative to the bond referendum.
On motion of Supervisor Burton and the following recorded vote:
AYES:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
NAYS:
None
RESOLUTION 85-151.H AWARDING A CONTRACT
FOR DEMAND RESPONSIVE PUBLIC
TRANSPORTATION SYSTEM TO SERVICE THE
ELDERLY AND HANDICAPPED
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September 10, 1985
WHEREAS, Roanoke County requested proposals for a
demand responsive public transportation system to serve elderly
WHEREAS, only one proposal was received, that being
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and handicapped citizens within the CountY1 and
from Unified Human Services Transportation System, Inc.1 and
WHEREAS, the County has received an experimental grant
from the Virginia Department of Highways and Transportation to
fund 95% of the cost of this project.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County, Virginia, as follows:
1. That the County staff be authorized to negotiate
and execute a contract awarding this project to Unified Human
Services Transportation System, Inc. That this contract shall
implement a project to provide demand responsive public
transportation to the elderly and handicapped citizens within the
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County of Roanoke.
2. That this contract shall be for a ten (10) month
period from October 1, 1985 through August 30, 1986, and that the
amount of this contract shall not exceed $64,287.50. Funds for
this project are available in Account No. 03-6-08130-0-30100.
On motion of Supervisor Burton and the following recorded vote:
AYES:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
NAYS:
None
Resolution Number 85-151.I
On IOOtion rrade by Supervisor Burton, the General Appropriation Resolution
of Roanoke County, Virginia, adopted June 11, 1985 be, and is the same hereby
amended as follows to becane effective as of the date of the adoption of this
resolution.
DESCRIPTION
ACCCXJNT NUMBER
INCREASE
(DEŒEASE)
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Class:
Fund:
Dept. :
Object:
Expenditures
General
Rescue Squad
Motor Vehicle - Replace
Unappropriated Balance
03-6-03203-0-70051
03-6-99999-0-99999
$ 37,821
Dept. :
(37,821)
To appropriate funds to replace ambulance that was darolished in an accident.
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September 10, 1985
On motion of Supervisor Burton and the following recorded vote:
AYES:
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NAYS:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
None
Resolution Number 85-151.J
On IOOtion rrade by Supervisor Burton, the General Appropriation Resolution
f Roanoke County, Virginia, adopted June 11, 1985 be, and is the same hereby
nded as follows to becane effective as of the date of the adoption of this
esolution.
DESCRIPTION
ACCOONT NUMBER
INCREASE
(DECREASE)
Expenditures
General
Insurance
Motor Vehicle Insurance
03-6-09103-0-53050
$ 66,558
Unappropriated Balance
03-6-99999-0-99999
(66,558)
o appropriate lOOney for canprehensive insurance coverage on the autanobile
leet.
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On motion of Supervisor Burton and the following recorded vote:
AYES:
NAYS:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
None
Resolution Number 85-151.K
On IOOtion rrade by Supervisor Burton, the General Appropriation Resolution
f Roanoke County, Virginia, adopted June 11, 1985 be, and is the same hereby
mended as follows to becane effective as of the date of the adoption of this
esolution.
DESCRIPTION
ACCOUNr NUMBER
INCREASE
(DECREASE)
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ept. :
Expenditures
General
General District Court
Repairs - Office Equipment
03-6-02102-0-30041 $ 554
03-6-02101-0-30041 1,664
03-6-02105-0-30041 554
03-6-99999-0-99999 (2,772)
Circuit Court
Repairs - Office Èquipment
J&D Court
Repairs - Office Equipment
Unappropriated Balance
o appropriate funds for rraintenance contracts on court recording Equipnent.
On motion of Supervisor Burton and the following recorded vote:
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AYES:
NAYS:
148
September 10, 1985
Supervisors Minter, Brittle, Burton, Nickens and McGraw
None
RESOLUI'ION 85-151.L AMENDIR; RESOLurION roe 85-89
FSrABLISHIR; A CLASSIFICATION PLAN FOR FISCAL
YEAR 1985-86
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. '!bat Resolution No. 85-89 establishing a classification plan
for fiscal year 1985-86 be, and hereby is, amended as follows:
Code Title Number Salary
830 Sheriff 1
905 Clerk of the Circuit Court 1
906 Circuit Court - Chief Deputy I 1
908 Circuit Court - Deputy Clerk I 1
980 Circuit Court - Deputy Clerk I 1
908 Circuit Court - Deputy Clerk II 1
908 Circuit Court - Deputy Clerk II 1
910 Circuit Court - Deputy Clerk II 1
910 Circuit Court - Deputy Clerk II 1
910 Circuit Court - Deputy Clerk II 1
911 Circuit Court - Deputy Clerk III 1
*Includes State Supplement
**Funded by State
51,942*
56,177**
23,101**
16,172**
13,527**
14,790**
15,462**
15,462**
16,910**
16,910**
16,172**
2. That this amendment shall be retroactive to July 1, 1985.
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On motion of Supervisor Burton and the following recorded vo e:
AYES: Supervisors Minter, Brittle, Burton, Nickens, and McG~aw
NAYS: None
Resolution Number 85-151.M
On IOOtion rrade by Supervisor Burton, the General Appropriation Resolution
of Roanoke County, Virginia, adopted June 11, 1985 be, and is the same hereby
amended as follows to becane effective as of the date of the adoption of this
resolution.
DESCRIPTION
ACCOONT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Dept. :
Center:
Object:
Dept. :
Center:
Object:
Dept. :
Class:
Fund:
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Expenditures
General
Clerk of Circuit Court
Public Records
Salaries
FICA - Employer's Contribution
VSRS - Employer's Contribution
LI - Employer's Contribution
03-6-02106-1-10010 $ 10,460
03-6-02106-1-20010 737
03-6-02106-1-20020 1,216
03-6-02106-1-20060 105 I
03-6-03102-0-10010 1,500
03-6-03102-0-20010 106
03-6-03102-0-20020 174
03-6-03102-0-20060 15
03-6-99999-0-99999 (12,813)
Policing and Investigating
Administration
Salaries
FICA - Ð:nployer's Contribution
VSRS - Ð:nployer's Contribution
LI - Ð:nployer's Contribution
unappropriated Balance
Revenues
General
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September 10, 1985
)bject: Share Expenses - Canpensation
Board (Sheriff)
03-5-23020-0-10000
1,500
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ro appropriate lOOney to adjust the Clerk of Circuit Court employees' salaries to
'anpensa tion Board level.
On motion of Supervisor Burton and the following recorded vote:
AYES:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
NAYS:
None
RESOLUTION 85-151.N CREATING THE PARKS
AND RECREATION ADVISORY COMMISSION
WHEREAS, it is felt that an advisory commission of
parks and recreation is needed in Roanoke County.
NOW THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County that the Parks and Recreation
Commission shall serve as the advisory body to the Director of
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Parks and Recreation of Roanoke CountY1 the Commission shall
suggest policies to the County .Administra tor and the Board of
Supervisors through the Director of Parks and Recreation, within
its powers and responsibilities as stated in this resolution.
The Commission shall serve as a liaison between the Department of
Parks and Recreation, the Board of Supervisors, and the citizens
of the community. The Commission will work through the Parks and
Recreation staff on all related matters. The Commission shall
consult with and advise recreation policies, programs, personnel,
finances, and the need for acquiring and disposing of lands and
properties related to the total community recreation program, and
to its long-range, projected program for recreation.
BE IT FURTHER RESOLVED that the Parks and Recreation
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Commission shall assume duties for the recreation purposes as
follows: Make recommendations (I) for the establishment of a
system of supervised recreation for the County; (2) to set apart
for use as parks, playgrounds, recreation centers, water areas,
or other recreation areas and structures, any lands or buildings
owned by or leased to the County and for approval by the Board of
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September 10, 1985
Supervisors and may suggest improvements of such lands and for
the construction and for the equipping and staffing of such
buildings and structures as may be necessary to the recreation
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program within those funds allocated1 (3) and advise in the
acceptance by the County of any grant, gift, bequest or donation,
any personal or real property offered or made available for
recreation purposes and which it judges to be of present or
possible future use or recreation. Any gift, bequest of money or
other property, any grant, devise of real or personal property so
acquired shall be held, by the County, used and finally disposed
of in accordance with the terms under which such grant, gift or
devise is made and accepted1 (4) and advise in the construction,
equipping, operation and maintenance of parks, playgrounds,
recreation centers and all buildings and structures necessary or
useful to the Department function, and will advise in regard to
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other recreation facilities which are owned or controlled by the
unit or leased or loaned to the unit.
BE IT FURTHER RESOLVED that each member of the
Commission shall be appointed at the discretion of the Roanoke
County Board of Supervisors with appointment accomplished as
follows:
(a) two (2) members from each election district; (b)
one (I) member at large from the County.
BE IT FURTHER RESOLVED that members shall be appointed
by the Board of Supervisors as follows: three (3) members for a
term of one (I) year; three (3) members for a term of two (2)
years1 and five (5) members for a term of three (3) years. Terms
shall expire on June 30th of each year. Upon expiration of their
(3) years and until their successors qualify for office.
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original terms of office, each succeeding term shall be for three
BE IT FINALLY RESOLVED that operational policies and
procedures shall be incorporated into a set of by-laws as
developed and approved by the Commission in line with this
resolution and the policies of the Board of Supervisors.
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September 10, 1985
On motion of Supervisor Burton and the following recorded vote:
AYES:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
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NAYS:
None
IN RE:
WORK SESSIONS
1. SPCA Report - County Attorney, Paul Mahoney,
requested that this work session be held over until September
24,1985.
2. Oral Report on Redevelopment Housing Authority -
Mr. Rob Stalzer, Director Of Planning, reported to the Board that
Mr. K. Bruce Hobart has petitioned to build a housing project in
the County. Roanoke City will sell bonds to him at a rate lower
than can be obtained at a bank. According to statute, the County
has to approve a resolution permitting the sale of bonds to Mr.
Hobart. In order for Mr. Hobart to build this project in the
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County, twenty percent of this housing project must be reserved
for low income housing.
Supervisor Nickens directed staff to look into the
proposal and plan a work session.
3. 24 Hour Information Service - A report outlining
the costs involved in manning an information station and a
brochure describing tape-recorded information service was
provided to the Board through their packets. Supervisor Nickens
reported that he does not support a manned information station
after hours but would consider an automated system at budget time.
Supervisor Brittle suggested a low-cost agreement with
Roanoke City for their system to provide information for the
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County after hours.
Chairman McGraw directed Sally Turner to check with
Roanoke City and see what they might charge to release County
information from their number after hours.
4. Report on Enlarging Roanoke County Today - Sally
Turner, Administrative Analyst, presented cost estimates to the
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September 10, 1985
Board on enlarging Roanoke County Today. Ms. Turner reported
that she has not received an overwhelming amount of requests for
space in the paper from citizens groups.
Supervisor Brittle feels that it is to early to plan an
expansion of the newspaper.
Supervisor Burton felt that there may be a need in the
future to expand the paper and would like to have an occasional
eight page issue.
Chairman McGraw directed Ms. Turner to check into
distribution in the Route 460 area around the State Police
Headquarters.
5. Zoning Enforcement Program - Supervisor Burton
reported that she is not comfortable with Policy 3 since the
complainant would be forced to give their name. Supervisor
Burton directed staff to strike the first paragraph and the last
phrase in paragraph two (" . . during period of investigation.")
Supervisor Nickens requested that the proposed forms be
made to have a professional appearance.
Chairman McGraw reported that he has received several
complaints that the Board of Zoning Appeals meetings are
cancelled or rescheduled at the last minute.
Supervisor Burton suggested telephoning members the day
before to determine which members will be present.
The Board directed staff to look into the problems with
the BZA hearings.
6. Report on Standby Pay Policy - Keith Cook, Director
of Personnel, reported that seven localities have standby pay.
That the total proposed cost for October, 1985, through June,
1986, will be $16,746.00.
Supervisor Nickens was opposed to the standby pay
policy since the job descriptions of these employees stated that
their jobs were subject to more than 8 hours.
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September 10, 1985
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Supervisor Nickens moved to approve alternative 3.
Supervisor Nickens called for questions on his motion.
Chairman McGraw call for a vote on the questions. The
motion carried by the following recorded vote:
AYES: Supoervisors Brittle and Nickens
NAYS: Supervisors Minter, Burton, and McGraw
Supervisor Brittle requested a cost comparison on
standby pay and overtime pay.
Supervisor Minter suggested that the Department of
Public Facilities could schedule crews to work on weekends in a
rotating fashion at the current rate of compensation.
Supervisor Nickens moved to continue the implementation
of the emergency service and staff to bring back to the Board an
exhaustive listing of alternatives for the standby policy which
would reduce financial implications.
Supervisor Brittle called for questions on the motion.
The motion carried by the following recorded vote:
AYES: Supervisors Minter, Brittle, Burton, Nickens, and McGraw
NAYS: None
7. Report on Land Use Management Advisory Council -
Mr. Rob Stalzer, Director of Planning, reported to the Board that
the purpose of this committee is to give input into the
development of the zoning ordinance. The intent is to put
together a team of individuals in various professions to provide
community and professional ideas to the ordinance. Mr. Stalzer
also reported that this committee is a subcommittee to the
Planning Commission.
Supervisor Burton reported that she endorses the
concept of the Council but requested that under the Purpose
paragraph "oversee" be changed to "have input into". She also
reported that she felt that the alternate for the Neighborhood
Representative is duplicating the purpose of the committee.
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September 10, 1985
Supervisor Burton also felt that the Industrial Representative
should be an industrialist.
The Board directed Mr. Stalzer to develop the ground
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rules and place them on the consent agenda on September 24, 1985.
8. Oral Report on Farmer's Home - Supervisor Burton
moved to approve the prepared resolution.
RESOLurION roe 85-152 AMENDIOO RESOLurION
NO. 8589 APPRO VIR; THE CLASSIFICATION AND
PAY PLAN FOR 'mE 1985-86 FISCAL YFAR
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. '!bat Resolution No. 8589 setting forth the
classification and pay plan for the 1985-86 fiscal year be
amended as follows:
GRADE 19
Code
Title
Dept.
No.
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Camunity Developnent
Coordinator
Planning/Zoning (Grant) 1
2. '!bat this amendment shall be in full force and
effect from and after September 10, 1985.
On IOOtion of Supervisor Burton and the following recorded vote:
AYES: Supervisors Minter, Brittle, Burton, Nickens, and McGraw
NAYS: None
IN RE: RECESS
Chairman McGraw called for a dinner recess at 5:40 p.m.
IN RE:
CALL TO ORDER
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Chairman McGraw called the meeting to order at 7:11 p.m
The roll call was taken.
MEMBERS PRESENT:
Chairman Steven A. McGraw1 Vice
Chairman Athena E. Burton;
Supervisors Gary J. Minter; Alan H.
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September 10, 1985
Brittle and Harry C. Nickens
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MEMBERS ABSENT:
None
IN RE:
OPENING CEREMONIES
The invocation was given by the Reverend Branan G.
Thompson of Colonial Avenue Baptist Church. The Pledge of
Allegiance was recited by all present.
IN RE:
CITIZENS COMMENTS AND COMMUNICATIONS
1. Mr. A. C. Taliaferro, 4880 Indian Hill Road, Salem,
Virginia, requested that the Board place the roads in Westward
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Lake Estates in the secondary system. Chairman McGraw reported
to him that $600,000 has been included in the bond referendum for
road improvements.
2. Thelma Motley requested that the Board set up a
victims of Crimes fund to help the citizens of the County who are
innocent victims of crimes.
IN RE:
PUBLIC HEARINGS
Petition of James C. Hale, Jr.
for a Special Exception Permit to
place a mobile home on a +/- 1.25
acre tract, located on the north side
of State Route 606 approximately 600
feet west of its intersection with
the Norfolk Southern railroad
crossing, in the Hollins
Magisterial District.
II
APPROVED
Mr. James C. Hale, Jr., was present to answer any
questions the Board might have. There was no one present in
opposition. Supervisor Minter moved to approve the special
exception permit request. The motion carried by a unanimous
voice vote:
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September 10, 1985
AYES: Supervisors Minter, Brittle, Burton, Nickens, and McGraw
NAYS: None
Petition of Jeanette Rorrer
requesting rezoning from B-2 to M-l
to operate a gift shop and
manufacturing ceramics on a tract
containing .858 acres and located
approximately .25 miles east of Exit
39 Interchange in the Catawba
Magisterial District.
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APPROVED
Ms. Jeanette Rorrer was present to answer any questions
the Board might have. There was no one present in opposition.
Supervisor Nickens moved to approve the rezoning request.
FINAL ORDER
NOW, THEREFORE BE IT ORDERED that the aforementioned
parcel of land, which is contained in the Roanoke County Tax Maps
and legally described below, be rezoned from B-2 District to M-l
District.
BEGINNING at a point on the northerly side of u. S.
Route 11, being the southwest corner of the property
containing 1.49 acre heretofore conveyed to Robert H.
Logan by deed from Lelia A. Roop, et al., said
beginning point being shown by a map made by F. A.
Spiggle, S.C.L.S., August 10, 1946, revised August
29, 1947, a copy of which is of record in the
aforesaid Clerk's Office in Deed Book 368, page 80,
reference to which is hereby specifically had; thence
leaving said beginning point, and with the westerly
line of said 1.49 acre tract, N. 27° 31' W. 114.45
ft. to a point; thence a new line through the
aforesaid 1.49 acres, N. 61° 55' E. 392.65 ft. to a
point in the westerly side of a 12 foot right of way
leading to the property of R. H. Logan, Jr.1 thence
with the westerly line of same, S. 65° 24' E. 44.10
ft. to a point in the line of the right of way of u.
S. Route 11; thence with same S. 54° 26' W. 46.32 ft.
to a point, being the southeast corner of the
aforesaid 1.49 acre tract; thence continuing with
said highway the following four courses and
distances: S. 52° 56' W. 100 ft1 S. 51° 31' W. 100
ft.1 S. 49° 58' W. 100 ft.; S. 48° 29' W. 82 ft. to
the place of BEGINNING, and containing 0.858 acre,
this being, however, made by the boundary and not by
the acre1 according to a plat made by R. E.
Robertson, S.C.L.S., dated January 28, 1965, and
revised September 7, 1965, September 13, 1965 and
September 30, 1965, which plat is attached to and
recorded with a deed of correction from Hardenia F.
Logan, widow, to Higgins Gas & oil Company,
Incorporated, dated October 6, 1965; and being
composed of a portion of said 1.49 acre tract and a
small portion of the land conveyed to R. H. Logan by
G. W. Logan, Jr. {See Deed Book 368, page 74)1
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September 10, 1985
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BEING the same property conveyed to the grantors
herein by deed dated December 9, 1977 from Higgins
Gas & Oil Company, Incorporated, a Virginia
corporation, to be recorded contemporaneously
herewith.
BE IT FURTHER ORDERED that a copy of this order
betransmitted to the Secretary of the Planning Commission and
that he be directed to reflect that change on the Official Zoning
Map of Roanoke County.
ADOPTED on motion of Supervisor Nickens and the
following recorded vote:
AYES: Supervisors Minter, Brittle, Burton, Nickens, and McGraw
NAYS: None
PROFFER OF CONDITIONS
TO THE HONORABLE SUPERVISORS OF ROANOKE COUNTY:
Being in accord with Section 15.1-491.1 et seq. of the
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Code of Virginia and Sec. 21-11 of the Code of Roanoke County,
the Petitioner, Jeanette Rorrer, hereby voluntarily proffers to
the Board of Supervisors of Roanoke County, Virginia, the
following conditions to the rezoning of the above-referenced
parcel of land:
1. If the property is not for manufacture of ceramics,
the rezoning will return to B-2 Commercial.
Hearing to determine if the need
exists to permit the City of Roanoke
Redevelopment and Housing Authority
to exercise its power within the
County of Roanoke because unsanitary
or unsafe inhabited dwelling
accomodations exist in the County or
that there is a shortage of safe or
sanitary dwelling accomodations in
the County available to persons of
low income at rentals they can
afford.
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Mr. Harwell M. Darby, representing Mr. Hobart. Mr.
Darby reported to the Board that if this is approved, the
Authority will be able to use all of its power within the County.
The project must be occupied at all times by 20 percent low
income residents or it cannot remain in operation.
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September 10, 1985
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Supervisor Burton requested that action by the Board be
delayed until further information can be obtained. She
specifically requested information concerning the implications of
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allowing the Authority to operate this facility in the County.
Mr. Mahoney reported that it is the staff's intention
to have only the public hearing tonight to allow the Board an
opportunity to review the project before having to vote and that
a resolution will be placed on the September 24, 1985, agenda.
Supervisor Nickens inquired about the possibility of
relocating residents currently living in substandard housing to
this project.
There was no one present in opposition to this hearing.
IN RE:
APPOINTMENTS
Grievance Panel - Supervisor Brittle nominated Mr.
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Richard Robers, 4030 Chaparral Drive, SW, Roanoke, Virginia,
24018.
Recreation Commission - Supervisor Brittle nominated
Mr. Hugh Key, 5355 Black Bear Lane, SW, Roanoke, Virginia, 24014.
Supervisor Burton nominated Ms. Patricia E. Kirby, 4338
Cordell Drive, SW, Roanoke, Virginia, 24018.
Supervisor McGraw nominated Mr. Kenneth D. Bowen, Route
4, Box 180, Salem, Virginia, 24153; and Ms. Yvonne Willis, 2941
Creekwood Drive, Salem, Virginia, 24153.
Industrial Development Authority - Supervisor Nickens
nominated Mr. Darnall Vinyard, P. O. Box 295, Vinton, Virginia,
24179.
Sesquicentennial Committee - Supervisor Minter
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nominated Mr. Leo B. Trenor, 543 Petty Avenue, NE, Roanoke,
Virginia.
Supervisor Nickens moved to approve all nominations to
the appropriate committees. The motion carried by a unanimous
voice vote.
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September 10, 1985
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
I 1. Supervisor Minter -
I a. Report on the Gas Distribution Center -
Supervisor Nickens moved to authorize staff to proceed with the I
installation of the gas distribution center at the Public Service
Center and to proceed with advertisement of bids. The motion
carried by a unanimous voice vote.
b. Report on the potential for joint fire and
emergency services in the Bonsack area - Supervisor Nickens moved
to approve alternative 1. Supervisor Burton requested that
Supervisor Nickens amend his motion to include that staff contact
the city to participate in feasibility discussions with Roanoke
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County and Botetourt County. Supervisor Nickens agreed to accept
this amendment. The motion carried by a unanimous voice vote.
Supervisor Minter reported tha t Mr. Leo Trenor has
discussed the possibility of designing stickers to be placed on
doors or windows of County businesses that will alert the public
and fire and rescue personnel to hazardous materials. These
stickers will also show if the business license taxes have been
paid. The Commissioner of Revenue has estimated the cost for
this service at $2,000.
Supervisor Minter moved that the Board endorse the
concept of these stickers and requested staff to cooperate in the
design and that the Commissioner of Revenue submit a report to
the Board if he endorses this concept. Supervisor Nickens called
for questions on the motion. The motion carried by the following
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roll call vote:
AYES: Supervisors Minter, Brittle, Burton, Nickens, and McGraw
NAYS: None
c. Provisonal population estimate for Roanoke
County - Rob Stalzer, Director of Planning presented this report
for the Board's information.
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September 10, 1985
2. Supervisor Brittle - Supervisor Brittle commended
the Department of Public Facilities on their excellent job of
repaving the Ogden Senior Citizen Center parking area.
3. Supervisor Burton - No report.
4. Supervisor Nickens - No report.
5. Supervisor McGraw - No report.
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IN RE:
REPORTS OF OFFICERS, DEPARTMENTS, AND COMMITTEES
1. Personnel Department - No report.
2. Department of Fiscal Management - No report.
3. Department of Public Facilities - John Hubbard,
Superintendent of the Department of Public Facilities, presented
a report to the Board concerning a change order for the Roanoke
River Interceptor. He reported that with this change order, the
County is still within the amount of the original contract.
Supervisor Minter moved to approve the prepared resolution.
RESOLUTION 85-153 AUTHORIZING CHANGE
ORDER NO. 7 TO THE COUNTY CONTRACT WITH
E. C. PACE CO., INC. FOR CONSTRUCTION OF
THE ROANOKE RIVER INTERCEPTOR, PROJECT
79-1-S
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BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Changer Order No.7 to the County's contract
with E. C. Pace Co., Inc. for construction of the Roanoke River
Interceptor, Project 79-1-S, be, and hereby is, authorized as
follows:
a. Tunneling under railroad crossing Add $69,300
2. That the County Administrator is hereby authorized
and directed to execute the necessary change order documents upon
a form approved by the County Attorney.
On motion of Supervisor Minter and the following recorded vote:
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September 10, 1985
AYES: Minter, Brittle, Burton, Nickens, and McGraw
NAYS: None
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4. Department of Development - Tim Gubala,
Superintendent of the Department of Development, presented a
report on open burning.
Supervisor Nickens moved to stop the clock at 11:00 p.m.
The motion carried by a unanimous voice vote.
Supervisor Brittle moved to approve Draft 1 changing
the date to September 15 and to add Section 3-3 and 3-4.
ORDINANCE 85-154 AMENDING CHAPTER 3 AIR
POLLUTION BY THE ADDITION OF CERTAIN
SECTIONS REGULATING OPEN BURNING AND
PROVIDING FOR AN EMERGENCY
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Chapter 3 Air Pollution be amended by the
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addition of Section 3-2 Leaf Burning permitted to read and
provide as follows:
Sec. 3-2. possible Open Burning.
a. The open burning of leaves and tree, yard or garden
trimmings not exceeding three (3) inches in diameter shall be
permitted after the hour of 4:00 p.m. and before sunset, on
weekdays between September 15 and December 1 and between March 15
and April 15.
b. In portions of the County outside of the existing urban
service limits as designed in the Comprehensive Plan, adopted
June 25, 1985, open burning is permitted for the disposal of
leaves and tree, yard and garden trimmings located on the
premises of private residences.
c. The following conditions apply to all open burning:
(1) The burning takes place on the premises of the private
residence.
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(2) The location of the burning is not less than 300 feet
from any occupied building unless the occupant{s) has given prior
permission, but in no case may it be any closer than fifty (50)
feet.
(3) The fire shall be attended at all times by a competent
adult physically capable of taking reasonable measures to control
the fire.
Sec. 3-3. Penalties
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September 10, 1985
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The penalty for violation of § 3-2 shall be a Class 4
misdemeanor.
2. That in order to immediately provide for the welfare and
safety of the citizens of Roanoke County and their property an
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emergency is declared to exist and this ordinance shall be in
full force and effect upon its passage.
On motion of Supervisor Brittle and the following recorded vote:
AYES: Supervisors Minter, Brittle, Burton, Nickens, and McGraw
NAYS: None
County Attorney, Paul Mahoney, rEquested that he go on
record as informing the Board that this is an emergency
ordinance .
Mr. Gubala also presented a report on the negotiated
settlement on Berryhill Lane. Supervisor Burton moved to approve
the prepared resolution.
Resolution Number 85-155
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On IOOtion rrade by Supervisor Burton, the General Appropriation Resolution
of Roanoke County, Virginia, adopted June 11, 1985 be, and is the same hereby
amended as follows to becane effective as of the date of the adoption of this
resolution.
DESCRIPTION
ACCCXJNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Object:
Expenditures
utility Capital
Berryhill Drive Water Line
96-6-70003-0-00000
$ 5,000
Class:
Fund:
Object:
Revenues
utility Capital
Transfer fran Water Fund
96-5-51900-0-00000 5,000
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92-6-09107-0-90096 5,000
92-6-09107-0-99999 (5,000)
Class:
Fund:
Dept. :
Object:
Expenditures
utility
Non-Departmental - Water
Transfer to utility Capital
Unappropriated Balance
To appropriate funds for one half of cost for water lines and fire hydrant - to
ma.tch funds spent by Boone Builders.
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On motion of Supervisor Burton and the following recorded vote:
AYES: Supervisors Minter, Burton, Nickens, and McGraw
NAYS: None
ABSTAINED: Supervisor Brittle
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163
5. County Attorney - Paul Mahoney, County Attorney,
presented a report of alternatives for the disposition of surplus
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real estate and procedure for bidding. Supervisor Nickens
requested that under Item C, the Board's asking price should be
the "appraised value".
Supervisor Nickens moved to approve the prepared
resolution.
RESOLUTION 85-156 ADOPTING A PROCEDURE
FOR THE SALE OR DISPOSAL OF SURPLUS REAL
ESTATE
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the following procedure is hereby established
for the sale or disposal of surplus real estate:
A. Surplus County real estate shall be identified
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and reviewed for possible sale or disposition. This property
should be appraised to determine fair market value. This
information should be kept current as necessary.
B. At least annually, advertise in a newspaper of
general circulation in the Roanoke Valley the list of surplus
real estate available for sale and hold a public hearing thereon
to comply with Section 15.1-262 of the Code of Virginia, 1950, as
amended.
C. The County Assessor shall be responsible for
showing and coordinating the data that is provided to potential
bidders for this surplus property. Copies of the maps, the
appraised value, and other pertinent data shall be on file in
this office.
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D. Upon receipt of an offer to purchase surplus
real estate, this offer shall be evaluated by the County
Administrator, County Attorney, Superintendent of Fiscal
Management, and the County Assessor. The evaluation of offers
and any staff recommendation shall be reported to the Board of
Supervisors in executive or closed session, pursuant to Section
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September 10, 1985
2.1-344 (a) (2) to determine the Board's position on the offer or
offers.
E. If the Board of Supervisors is agreeable to
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allowing the recommended offer to proceed, a public announcement
at the next regularly scheduled meeting of the Board should be
made, stating that a bona fide offer has been received and that
other written offers may be submitted to the County Administrator
until 5 p.m. the Friday preceding the Board of Supervisors
meeting (held on the second and fourth Tuesday of each month)
when the receipt of offers will be closed.
F. At the next regularly scheduled meeting of the
Board of Supervisors after the public announcement, the Board may
accept in open session the best offer received or it may reject
all offers. Any acceptance of an offer shall be by resolution
and shall authorize the County Administrator and County Attorney
G. No public disclosure of the identity of the
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to take such action necessary to complete the transaction.
offeror nor of the terms and conditions of the offer shall be
made until formal public acceptance occurs.
2. This procedure shall become effective from and
after the passage of this resolution.
On motion of Supervisor Nickens and the following recorded vote:
AYES:
Supervisors Minter, Brittle, Burton, Nickens and McGraw
NAYS:
None
Mr. Mahoney also presented a report on the VACo
legislative program. Chairman McGraw reported that annexation
should be the first item on the list. He also requested that the
Board endorse any request to VACo by any constitutional officer.
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Mr. Mahoney was directed to follow up on the enactment of
Wreckless Homicide. Supervisor Minter directed that an increase
on service fees of court papers be added to the list. Chairman
McGraw directed staff to contact other counties about annexation
and ask for their response of support by November 1. He also
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directed that staff send the same letter to the City of
Alexandria.
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IN RE:
EXECUTIVE SESSION
Supervisor Nickens moved to go into Executive Session
pursuant to the Code of Virginia 2.1-334 (a) (I) (2) (4) and (6).
The motion carried by a unanimous voice vote.
IN RE:
OPEN SESSION
Supervisor Minter moved to return to Open Session at
12:40 a.m.
Supervisor Nickens moved to extend the option on the
Hall property, West County Reservoir, for one year. The motion
carried by a unanimous roll call vote.
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Supervisor Nickens moved to approve the attendance of a
staff member at a public auction to purchase a 1982 ambulance in
an amount not to exceed $35,000. The motion carried by a
unanimous roll call vote.
IN RE:
ADJOURNMENT
Supervisor Minter moved to adjourn. The motion carried
by a unanimous voice vote.
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