1/24/1984 - Regular
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue
Roanoke, V A 24015
January 24, 1984
The Board of Supervisors of Roanoke County, Virginia, met this day
in open session at the Roanoke County Administration Center, Roanoke, Virginia,
this being the fourth Tuesday and the second regular meeting of the month of
January, 1984.
IN RE:
CALL TO ORDER
Chairman, Harry C. Nickens called the meeting to order at 3:07 p.m.
The roll call was taken:
MEM BERS PRESENT:
Chairman, Harry C. Nickens, Vice Chairman, Athena E.
Burton; Supervisors Alan H. Brittle, Steven A. McGraw
MEMBERS ABSENT:
Supervisor Gary J. Minter
IN RE:
EXECUTIVE SESSION
Supervisor Burton moved to go into Executive Session pursuant to
the Code of Virginia, Section 2.1-344(a) (1), (2), (4), and (6) to discuss personnel,
real estate, location of a prospective business or industry, and legal matters. The
motion carried by a unanimous voice vote.
IN RE:
OPEN SESSION
At 3:40 p.m. Supervisor Brittle moved to return to Open Session, and
the motion carried by a unanimous voice vote.
Work Session - Revised Job Descriptions Supervisor Minter arrived
at 3:52 p.rn. during this session. Personnel Director, Keith Cook, explained that
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his office had completed their analysis and review of old job descriptions with
the employees, and he presented a draft of the revised job descriptions. After
discussion, the following changes were to be made in the draft: (1) a review of
the education and experience sections is to be made, (2) words per minute are to
be specified for typing and shorthand skills, (3) Supervisor Brittle is to review
deputy residence requirements with the Sheriff, and (4) the State requirements for
corrections treatment positions at the jail are to be discussed with the Sheriff.
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Mr. Cook is to provide a copy of the liaison agreement with the Constitutional
Officers to the Board for future discussion.
Work Session - Bonding Policy for Subdivisions and Site Plans
Superintendent of the Department of Development, Timothy Gubala, explained that
Roanoke County does not have a written policy. The only authorization to enter
into various types of bonds for subdivision improvements comes under the Subdivision
Ordinance. A policy needs to be established so that developers can understand
what the County requirements are. A local contractor, Mr. Wilbert Tester, pointed
out that there was no provision for an escrow agreement bonding method which
is required by the State Code. Mr. Jim Beavers requested that the Homebuilders'
Subdivision Committee meet with Mr. Gubala and his staff for input and idea
sharing in preparation of the ordinance before it is advertised for public hearing.
Chairrnan Nickens then rnade the following proclamation to
representatives of Big Brothers/Big Sisters of Roanoke Valley, Inc.
PROCLAMATION
WHEREAS, there are a large number of girls and boys in the Roanoke
Valley who suffer from a lack of adequate adult time and attention because of
death, divorce, or other causes; and
WHEREAS, this deprivation can cause serious problems for the children
and for the comm unity; and
WHEREAS, there is a dire need for service that can give such children
the individual support, help and counseling of a stable, adult friend; and
WHEREAS, the work of Big Brothers/Big Sisters is dedicated to this
aim with their unique one-to-one concept of friendship.
NOW, THEREFORE, I, Harry C. Nickens, Chairrnan of the Board of
Supervisors of Roanoke County, Virginia, do hereby proclaim February 12 - 18,
1984 as
BIG BROTHERS/BIG SISTERS APPRECIATION WEEK
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in the County of Roanoke and call upon the citizens of the Roanoke Valley to
support the Big Brothers/Big Sisters Movement
IN RE:
RECESS
Chairman Nickens then recessed the meeting at 5:35 p.m. for dinner.
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IN RE:
CALL TO ORDER
Chairman, Harry C. Nickens called the meeting to order at 7:00 p.m.
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The roll call was taken:
MEMBERS PRESENT: Chairman, Harry C. Nickens; Vice Chairman, Athena E.
Burton; Supervisors Alan H. Brittle, Steven A. McGraw,
Gary J. Minter
MEMBERS ABSENT: None
IN RE:
OPENING CEREMONIES
Reverend Lew Bennett, Pastor, Riverland Road Baptist Church,
offered the invocation. The Pledge of Allegiance was recited by all present.
IN RE:
CONSENT AGENDA
Superintendent of the Department of Fiscal Management, John
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Chambliss, requested that Items #5 be deleted from the Consent Agenda to be
reported on by him later in the Meeting. County Administrator, Donald R. Flanders
requested that Item # 6 be removed. Supervisor Burton moved the following
prepared resolution deleting Items # 5 and #6:
RESOLUTION NO. 84-16 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH ON THE
BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM B - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
V irginia, as follows:
1. That that certain section of the agenda of the Board of
Supervisors of Roanoke County for January 24, 1984, designated as Item B - Consent
Agenda be, and hereby is, approved and concurred in as to each item separately
set forth in said section designated as Items 1 through 10, inclusive, as follows:
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1.
Information sheet for Vehicle Safety Facility - January 10,
1984 - Resolution.
2. Letter dated January 4, 1984, from Mr. Michael J. Lazzuri,
Director of Court Services, regarding payment for physical and
mental examinations ordered by the Juvenile and Domestic
Relations Court.
3. Notification from the Secretary of the Treasury regarding
acceptance by the Office of Revenue Sharing.
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4. Letter dated January 3, 1984, from James T. McClung, Jr.,
D.D.S. regarding the Burlington Heights water system - letter
of response dated January 9, from Mr. Leonard Leask.
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&.- -- - -Aw-at'è- ef-gefter-a-}- -eoo-tfaet- -~ -the- repl-acemeft~ -of- -the- Vin-t-on-
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7. Approval of Minutes of December 20, 1983; December 27, 1983;
and January 3, 1984 meetings.
8. Letter dated January 11, 1984, from Mary F. Parker, City
Clerk of the City of Roanoke, regarding Resolution No. 26858
in support of the location of the Virginia Equine Center in
the Roanoke Valley.
9. Letter of December, 1983, from Virginia Senator Madison Marye
regarding a returnable bottle bill.
10. Letter of January 6, 1984, from Roanoke Valley Cablevision,
Inc. regarding construction of service extensions.
2. That the Clerk to the Board is hereby authorized and directed
where required by law to set forth upon any of said items the separate vote
Adopted by the following roll call vote:
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tabulation for any such item pursuant to this resolution.
AYES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NAYS:
None
RESOL UTION NO. 84-16.a
On motion by Supervisor Burton, the General Appropriation Resolution
of Roanoke County, Virginia, adopted June 14, 1983 be, and is the same hereby
amended as follows to become effective January 24, 1984:
INCREASE
DESCRIPTION ACCOUNT NUMBER (DECREASE)
Class: Expenditures
Fund: School Construction Fund
Department: Garage Complex 49-6-00000-30000 $60,000
Fund: General Operating
Object: Transfer to Schools- I"
Garage 03-6-09317-90217 (60,000)
Object: Unappropriated Balance 03-6-99999-99999 (60,000)
Class: Reven ues
Fund: School Construction Fund
Object: Appropriation - Garage
Complex 49-5-00000-76EOOO 60,000
To transfer additional money needed to construct school garage complex.
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Adopted by the following roll call vote:
AYES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
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NAYS:
None
IN RE:
PROCLAMATIONS AND RESOLUTIONS
Supervisor Minter moved the following resolution:
RESOLUTION NO. 84-17 EXPRESSING THE BOARD OF
SUPERVISOR'S APPRECIATION TO ANDREW E.
CLINGENPEEL UPON HIS RESIGNATION AS THE
COUNTY ASSESSOR OF ROANOKE COUNTY
WHEREAS, Andrew E. Clingenpeel joined the County of Roanoke on
October 16, 1975, as a real estate appraiser and served in that capacity bringing
professionalism to the position; and
WHEREAS, in July of 1982 the Board of Supervisors determined to
create the position of County Assessor for Roanoke County and because of the
tireless dedication and professional manner in which Andrew E. Clingenpeel served
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as a real estate appraiser, the Board did appoint Andrew E. Clingenpeel the first
full-time Assessor for the County of Roanoke; and
WHEREAS, Mr. Clingenpeel served Roanoke County in the capacity
of County Assessor of Roanoke County from his appointment as aforesaid in a
highly professional and dedicated manner until his resignation from the position
in January of 1984.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County does express its most sincere appreciation to Andrew E.
Clingenpeel for the professional, dedicated, and tireless service performed for
Roanoke County, the Board, and the County citizens as both a real estate appraiser
and as the County Assessor of Roanoke County and does wish for Mr. Clingenpeel
the greatest success in his future endeavor.
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Adopted by the following roll call vote:
AYES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NA YS: None
Jean Vandergrift, Marion Kelly, and Johnie Hunter were present to
accept a resolution on behalf of the Extension Homemakers' Council. Supervisor
Minter moved for the following prepared resolution:
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RESOLUTION NO. 84-18 SUPPORTING THE EXTENSION
HOMEMAKERS' COUNCIL OF THE ROANOKE VALLEY
IN THEIR APPLICATION FOR THE 1984 PRESIDENT'S
VOL UNTEER ACTION AWARD
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
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Virginia, as follows:
1. That the Extension Homemakers' Council of the Roanoke Valley,
having devoted many volunteer hours through the course of 1983 to assisting the
Roanoke County Planning Comrnission and the Departrnent of Development in
obtaining significant and substantial citizen input into the development of Roanoke
County's Comprehensive Plan, have thereby rendered an invaluable service to all
the citizens of Roanoke County through a completely volunteer effort; and
2. That the Extension Homemakers' Council, having made
appropriate application for the 1984 President's Volunteer Action Award, the Board
does hereby support the Homemakers in their effort to secure such award and
does most urgently urge that the Homemakers be given such award based on their
3. That attested copies of this resolution be forthwith forwarded
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many hours of volunteer service to the comrn unity; and
to the appropriate President's A ward personnel
Adopted by the following roll call vote:
AYES:
Supervisors Minter, Brittle Burton, McGraw Nickens
NA YS:
None
The following proclamation was read and sent to the American Heart
Association:
PROCLAMATION
WHEREAS, diseases of the heart and blood vessels are responsible
for more deaths than all other causes com bined, causing widespread suffering, and
often creating serious economic hardship in our homes and businesses; and
WHEREAS, your American Heart Association carries forward a
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relentless fight against these diseases through its programs of research, education,
and community service, as made possible by public contributions to the HEART
FUND; and
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NOW, THEREFORE, I, Harry C. Nickens, Chairman of the Board of
Supervisors of Roanoke County, do hereby proclaim the month of February, 1984, as
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HEART MONTH
within the County of Roanoke and call upon all our citizens to support this
important drive with their gifts and voluntary services.
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Brittle - Requested that the staff obtain reasons from the
Virginia Department of Highways and Transportation as to why there are no road
signs and two different road surfaces on Route 668. At the Comprehensive Plan
Meeting staff indicated that the State conducted a traffic count on Route 220
indicating a 34% usage. Supervisor Brittle felt this was a low estimate and
requested staff to provide background information. Supervisor Brittle read and
Supervisor McGraw moved the following prepared resolution challenging the news
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media to a slow-pitch softball game on April 1, 1984:
RESOLUTION 84-19 ESTABLISHING THE FIRST ANNUAL
ALL FOOL'S DAY STYROFOAM CUP SOFTBALL GAME
AND CHALLENGING THE MEMBERS OF THE NEWS
MEDIA SERVING BOTH ROANOKE COUNTY AND THE
ROANOKE VALLEY TO PARTICIPATE IN SUCH GAME
ON APRIL 1, 1984
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the Board does hereby establish the First Annual All
Fool's Day Styrofoam Cup Slow-Pitch Softball Game in Roanoke County; and
2. That the Board, being ever mindfull of its tireless toil in the
vineyard of citizen service, does deem it appropriate to on occasion determine to
provide a less serious endeavor for both itself, its officers, and its employees; and
3. That, the news media serving Roanoke County and the entire
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Roanoke Valley, on many more occasions than not, have the last word regarding
the serious endeavors of the Board, but on the athletic field the "power of the
press" cannot produce even the scratchiest of singles; and
4. That the Board does issue a formal challenge to the news
media serving Roanoke County and the entire Roanoke Valley to rneet the Board,
its officers, and its employees on April 1, 1984, on the athletic field of honor to
decide who shall possess the cherished All Fool's Day Styrofoam Cup for the -
ensuing year.
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Adopted by the following roll call vote:
AYES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NAYS:
None
Supervisor Burton - requested the Department of Public Facilities to
check with the Highway Department requesting additional 25-mile-per-hour speed
limit signs for Sugar Loaf Mountain Road. The Department of Development was
requested to investigate the possibility of creating a mailer to solicit citizen input
for the Comprehensive Plan. John Hubbard reported that the Bent Mountain refuse
site right-of-way permit has been forwarded to Richmond for approval. The target
date for completion will depend on the weather and will probably be moved from
February to March.
Supervisor McGraw - Requested a report from Timothy W. Gubala
regarding the proffered conditions on the Hughston Dooley rezoning. Mr. Gubala
reported that the Zoning Administrator and the County Attorney are determining
whether the 90-day limit set by the Board is binding since it was not one of the
proffered conditions. He requested the Board to be prepared to make a decision
on providing lighting for the Catawba District ball parks at the February 14
meeting. Supervisor McGraw indicated he would provide the Board with a report
on volunteer services that the Glenvar Youth Boosters would provide to help
accomplish this project.
Supervisor Minter - requested John Hubbard inspect Vemdale Road
occasionally to make sure that the minor repairs to potholes are being done.
Supervisor Nickens - no report.
IN RE:
REPORTS OF CONSTITUTIONAL OFFICERS
Chairman Nickens moved that the Treasurer's Report for December,
1983 be received and filed.
IN RE:
PUBLIC HEARINGS
PETITION OF REGION PROPERTIES, INC. REQUESTING
REZONING FROM R-l TO R-3 OF A TRACT
CONTAINING 0.631 ACRE LOCATED ON THE
NORTHERLY SIDE OF KENWICK TRAIL IN THE CAVE
SPRING MAGISTERIAL DISTRICT.
APPROVED
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Steve Strauss, representing Region Properties, requested the rezoning
in order to maintain the integrity of the Kenwick Trail neighborhood in which
Strauss Construction Company is building townhomes. The original 15-acre rezoning
was approved by the Board on December 14, 1982. There being no objections,
Supervisor Brittle moved that the rezoning be granted with proffered conditions.
FINAL ORDER
NOW, THEREFORE BE IT ORDERED that the aforementioned tract
of land, more particularly described as follows:
BEGINNING at a point on the northerly side of Kenwick
Trail (50' private roadway easement), being the
southwest corner of Lot 7, Block WW, Section 17, Penn
Forest (Plat Book 9, page 246); thence with said Kenwick
Trail and with a curved line to the right, said curve
being defined by a delta angle of 5° 17' 39", a radius
of 217.68 feet, a chord bearing and distance of S 55°
08' 34" W, 20.11 feet and an arc distance of 20.11 feet
to a point; thence S 57° 47' 32" W, 80.61 feet to a
point; thence leaving Kenwick Trail and running a new
line through the property of Region Properties, Inc., N
18° 28' 00" W, 224.05 feet to a point, a corner to Lot
6, Block WW, Section 17, Penn Forest; thence with same
N 54° 32' 20" E, 46.60 feet to the northwest corner of
Lot 7, Block WW, Section 17 Penn Forest; thence with
same S 32° 26' 20" E, 219.35 feet to the point of
BEGINNING, containing 0.361 acres as more particularly
shown on plat for rezoning as prepared by Buford T.
Lumsden & Associates, P. C., Engineers and Surveyors,
dated October 27, 1983.
be rezoned from R-1 to R-3.
BE IT FURTHER ORDERED that a copy of this order be transmitted
to the County Planner and that he be and hereby is directed to reflect that
change on the official zoning maps of the County.
PROFFER OF CONDITIONS
The Petitioner hereby voluntarily proffers to the Board of Supervisors
of Roanoke County, Virginia the following conditions to the rezoning request
hereinabove set forth.
1. Your Petitioner believes that the rezoning of the subject tract
to R-3, Residential District, is in keeping with the intent of the Zoning Ordinance
and will be in the best interest of the comm unity and, further, the Petitioner
hereby proffers and agrees that the requested rezoning of the property in
accordance with the provisions of the Roanoke County Zoning Ordinance will be
subject to the following conditions:
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a. The main reason of the aforementioned rezoning is to maintain
the established character of this section of Penn Forest. The 0.361-acre parcel
of land fronts on a private road as approved by the Board of Supervisors of
Roanoke County, Virginia on the 14th day of December, 1982. Thus, the proposed
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two-unit building will conform with the other units that front on this private
street. A total of no more than two (2) townhomes will be constructed and sold
with fee simple title passing to the purchaser.
b. The design theme of the townhome units will be traditional.
Exterior materials shall be brick and frame, with all concrete foundations covered
with brick.
c. Single-story townhomes will have a minim urn of 1200 square
feet of finished living area. Two-story townhomes shall have a minimum of 1500
square feet of finished living area.
d. All common areas, to include the private street and parking
areas, shall be owned and maintained by a homeowners' association.
e. No auxiliary outbuilding such as sheds or storage buildings will
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be allowed in the area sought to be rezoned.
f. No swimming pools will be constructed in the area sought to
be rezoned.
Adopted by the following roll call vote:
A YES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NA YS:
None
REQ UEST OF THE SUPERINTENDENT OF THE
DEPARTMENT OF DEVELOPMENT TO AMEND
CHAPTER 7 OF THE ROANOKE COUNTY CODE
RELATING TO UNSAFE BUILDINGS TO INCLUDE
PROVISIONS FOR PENALTIES, FILING OF APPEALS,
AND THE LEGAL AUTHORITY TO REVIEW UNSAFE
BUILDINGS, NOTICES ISSUED BY THE CHIEF BUILDING
OFFICIAL.
APPROVED
Timothy Gubala explained that the Commonwealth Attorney had
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pointed out that there was no penalty section in the approved amendments to the
County Code regarding Unsafe Buildings. The appeal section has also been amended
whereby initial legal guidance for the appeals would be provided by the County
Attorney. If it is determined to be a criminal matter, then it will be referred to
the Commonwealth Attorney. Supervisor Burton moved the Ordinance.
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ORDINANCE NO. 84-20 AMENDING CHAPTER 7,
BUILDING, ELECTRICAL, AND PLUMBING CODES BY
AMENDMENTS TO SECTION 7-7:6, DISREGARD OF
UNSAFE NOTICES AND SECTION 7-7:10, APPEAL AND
BY THE ADDITION OF A NEW SECTION NUMBERED 7-
7:11, PENALTIES
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That Section 7-7:6, Disregard of Unsafe Notices be amended
to read and provide as follows:
Section 7-7:6
Disregard of Unsafe Notices
Upon refusal or neglect of the person served with an unsafe notice
to comply with the requirements of the order to abate the unsafe condition, the
County Attorney of Roanoke County shall be advised of all the facts and shall
institute the appropriate action to compel compliance.
2. That Section 7-7:10, Appeal be amended to read and provide
as follows:
Section 7-7:10
Appeal
A decision rendered by the Chief Building Official in the enforcement
of this Ordinance may be appealed to the Board of Supervisors, provided such
appeal is made within ten (10) days in a manner and form to be specified by the
Chief Building Official; however, that a decision rendered under Sections 7-7:7 and
7-7:8 is not subject to appeal. Before rendering a decision in favor of the
appellant, the Board of Supervisors must serve as a committee of the whole and
conduct an on-site investigation of the building(s) or structure(s) in question and
clearly determine that the condition of the same poses no threat to the health,
safety, or general welfare of the citizens of Roanoke County.
3. That a new section to be numbered 7-7:11 and entitled Penalties
be added to read and provide as follows:
Section 7-7:11
Penalties
The re-entry into an unsafe structure, the failure of the person or
persons to vacate an unsafe structure, and the failure to abide by the decision of
the Board of Supervisors after an appeal shall constitute a Class II misdemeanor
and be subject to legal action by the Chief Building Official.
4. That Section 7-7:11, Severability be renumbered to Section 7-
7:12.
This ordinance to be in full force and effect from and after its passage.
Adopted by the following roll call vote:
AYES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NAYS:
None
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REQUEST OF W. E. CUNDIFF COMPANY, INC. FOR A
SPECIAL EXCEPTION TO OPERATE A SALES LOT FOR
RECREATIONAL TRAVEL VEHICLES LOCATED AT
2949 W ASHINGTON AVENUE IN THE VINTON
MAGISTERIAL DISTRICT.
HELD OVER
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Supervisor Minter moved that this request for a special exception
permit be held over until the February 14, 1984 meeting in order that it can be
heard at the same time that the rezoning public hearing is held. The motion
carried by a unanimous voice vote.
REQUEST OF PAUL D. HOLLYFIELD FOR A SPECIAL
EXCEPTION TO ESTABLISH A CAMPGROUND ON A
30-ACRE TRACT LOCATED ON THE WEST SIDE OF U.
S. ROUTE 221 AND THE EAST SIDE OF VIRGINIA
SECONDARY ROUTE 889 ON BENT MOUNTAIN IN THE
WINDSOR HILLS MAGISTERIAL DISTRICT. (Carried
over from December 13, 1983 and January 10, 1984
Board meetings).
DENIED
Since there were new members on the Board since the request was
first heard on December 13, Mr. Bert Crush, attorney for the petitioner, asked
Mr. Hollyfield to explain in detail the concept of the campground. Mr. Hollyfield
presented pictures, and outlined the facilities and activities of the proposed family-
type campground. In addition to planned recreational facilities, campground rules,
private water system with sewage, 20 sites with electrical hookups, and a dump
station, Mr. Hollyfield expressed his intention to join Trailer Life. This would
provide management aids, advertising; inspection; guidance in providing quality
equipment; and construction standards for rest rooms, roads, and campsites. He
also pointed out that pursuant to his conversation with Sheriff Foster, he would
restrict the 42 campsites to recreational vehicles in order to maintain the integrity
of the type of people who would use the facility. He also explained that his
original plans were destroyed by fire, and that the second plans were prepared
from memory.
The Board inquired about the road problems, trash collection,
compliance with Health Department regulations, continuance of the Blue Grass
Festivals, firearms being used for hunting in the area, and noise.
Mr. Jennings Bird, attorney for the citizens, requested a recess in
order to confer with his clients because of the considerable changes outlined in
Mr. Hollyfield's verbal presentation since the original request.
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IN RE:
RECESS
Chairman Nickens then declared a ten-minute recess at 8:05 p.m. to
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comply with Mr. Bird's request.
IN RE:
RECONVENEMENT
At 8:17 p.m. Chairman Nickens indicated that in the interest of time
the meeting would proceed to the Citizens' Comments and Communications section.
Mr. M. Caldwell Butler, of Woods, Rogers, Muse, Walker, & Thornton, requested
that the board consider a public hearing and ordinance at the February 14, 1984,
meeting regarding taxation of Friendship Manor.
Mr. Ted Russell, President of McVitty House and McVitty Homes of
Roanoke Valley, made the sarne request. Chairman Nickens requested the Clerk
to the Board to schedule these public hearings.
Mr. Jennings Bird then explained that pursuant to his conversation
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with the citizens concerning Mr. Honyfield's request, they have chosen to proceed
with their opposition since Mr. Hollyfield's agreements were only verbal and in
some instances contradictory and inconsistent with information previously submitted.
The main objections he outlined were, inadequate and unsafe road access, lack of
information on sewage treatment disposal facilities and trash storage and removal,
and Mr. Hollyfield's unavailability to meet with the citizens. A petition containing
56 names was also presented. Mr. Duane Sweet, President of the Bent Mountain
Elementary School PT A commented on his concerns for the overall comm unity
safety and disruption of the neighborhood with the possibility of campers using
the school recreational facilities. Ms. Sharon Ruthenberg, Box 13E, Bent Mountain,
spoke as an experienced carnper and expressed concern as to whether 42 campsites
could produce sufficient revenue to meet all Mr. Hollyfield's expectations.
Chairman Nickens explained that it is not the Board's concern whether
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Mr. Hollyfield made a profit from this campground, and that he is of the opinion
that the petitioner has not submitted sufficient information to the Board to permit
the exception. Supervisor Burton concurred with Chairman Nickens' opinion and
encouraged communication between Mr. Hollyfield and the local citizens. She
moved for denial of the special exception, and the request was denied by the
following roll call vote:
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AYES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NA YS:
None
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IN RE:
CITIZENS' COMMENTS AND COMMUNICATIONS
As previously recorded public hearings for Friendship Manor and
The video tape presentation from the Roanoke Valley Regional Solid
Waste Management Board will be scheduled for a future meeting.
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McVitty House will be scheduled for February 14, 1984.
Ms. Viola H. Fapiano, representing the League of Women Voters,
addressed the Board concerning a $250 request for funding of their pamphlet
"Facts For Voters - 1984." She explained that two weeks earlier the Board elected
to file their request for information until the next budget. This is acceptable for
the 1985 edition, but does not help in 1984. She requested the $250 be appropriated
from the contingency fund for 1984 in order assure Roanoke County participation
in the publication of this booklet. Supervisor Brittle asked the County Administrator
for clarification on what year the funding was requested, and Mr. Flanders reported
that his telephone conversation with Mrs. Umbarger revealed her concern was with
Roanoke County's commitment and not the budget process; and if money was
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requested for 1984, it would have to come either from either the contingency fund
or a resolution allocating the money frorn next year's budget. The cost per
parnphlet is $.10 and Roanoke County receives 1,800 copies of this pamphlet for
distribution. Supervisor Burton expressed her concern over the fact that a private
organization is doing a public service then asking the public to pay for it, and
that more pamphlets should be available for distribution to all high school seniors.
Supervisor Brittle supported the concept that more than 500 copies will be requested
for distribution to Roanoke County high school seniors. Supervisor Minter moved
for a $250 allocation from the 1984-1985 budget for the 1984 publication, and that
a written request be submitted by the League of Women Voters prior to preparation
of the 1984-1985 budget for the 1985 publication. The motion carried by the
following roll call vote:
AYES:
Supervisors Minter, Brittle, McGraw
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NAYS:
Supervisors Burton, Nickens
IN RE:
REPORTS OF OFFICERS, DEPARTMENTS, AND COMMITTEES
County Attorney - no report
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Department of Public Facilities - Superintendent, John Hubbard
reported that the update regarding 1990 Highway Functional Classification and
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Federal Aid System would be held over until information is received.
A letter was received from Montgomery County requesting approval
of a waster water project. Mr. Clay Goodman, Assistant County Administrator
from Montgornery County, and Mr. Bill Ayden, County Engineer, presented a
diagrarn outlining the project for a trailer park in the Elliston and Lafayette
communities, which are adjacent to the Roanoke County line. Since there will
be approximately 22 of the 44 trailer sites located in Roanoke County, they are
requesting authorization to proceed with the project. Chairman Nickens requested
that staff proceed with the contractual agreement to provide this service to
Roanoke County residents. The Board concurred with this request.
The information report on park grants was deferred to the County
Administrator for report.
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Mr. Zane Turner requested an extension of water and sewer in which
he will contribute $2,000 for water and $800 for sewer to be installed on a vacant
lot. The staff recomrnended offering Mr. Turner the standard reimbursement
contracts for these extensions which basically state that he will assume the cost
and will be reimbursed for connection fees. Supervisor Burton moved that Mr.
Turner be notified by letter that the County policy is currently being refined,
and that he hold his request until the policy has been clarified. The motion
carried by a unanimous voice vote.
The last Board resolution did not include a guarantee of drainage
easements in Rural Additions. Supervisor McGraw asked if the bridge in the John
Robertson Road area would be included in the State System. Mr. Hubbard informed
him that it would remain as it is and not be included in the State system. The
County Administrator will contact the owner of the bridge and the State Highway
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Department to place appropriate signs indicating that it is privately owned.
Supervisor Brittle moved the following revised resolution:
RESOLUTION NO. 84-21 RECOMMENDING CERTAIN
STREETS, HIGHWAYS, AND ROADS LOCATED IN
ROANOKE COUNTY BE TAKEN BY THE STATE
DEPARTMENT OF HIGHWAYS AND TRANSPORTATION
AS R URAL ADDITIONS AS MADE AND PROVIDED BY
LAW.
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain portion of a certain street known as Mountain Park
Drive in the Westward Lake Estates Subdivision situate in the Catawba Magisterial
District extending from the terminus of State Secondary Route 1146 in a northerly
direction approximately 0.14 mile is hereby recommended as a rural addition
pursuant to Section 33.1-72.1 (Cl) of the 1950 Code of Virginia, as amended; and
2. That a certain portion of a certain street known as an extension
of State Route 943 situate in the Cave Spring Magisterial District, being a section
of such road approximately 0.10 mile long to its end, is hereby recommended as
a rural addition pursuant to Section 33.1-72.1 (C1) of the 1950 Code of Virginia,
as amended; and
3. That a certain portion of a certain street known as Eveningwood
Lane in the North Lakes Subdivision situate in the Hollins Magisterial District,
being a section of road running from North Lakes Drive to Summer Drive, is hereby
recommended as a rural addition pursuant to Section 33.1-72.1 (C1) of the 1950
Code of Virginia, as amended; and
4. That a certain portion of a certain street known as Bradshaw
Road in the Mason Village Subdivision situate in the Catawba Magisterial District,
being a section of road approximately 948 feet in length between State Secondary
Route 864 and John Robertson Road and thence, for turnaround purposes, along
John Robertson Road 25 feet in a northwesterly direction, is hereby recommended
as a rural addition pursuant to Section 31.1-72.1 (C1) of the 1950 Code of Virginia,
as am ended; and
5. That a certain portion of a certain street known as an extension
of State Route 875 (South Mountain Drive) situate in the Cave Spring Magisterial
District, being a section of such road approximately 0.07 mile long to its end, is
hereby recommended as a rural addition pursuant to Section 33.1-72.1 (C1) of the
Code of Virginia as amended; and
6. That those certain streets, to-wit: Airpoint Drive in the
Airpoint Estates Subdivision in the Windsor Hills Magisterial District in its entirety,
and Airpoint Road in the Airpoint Estates Subdivision in the Windsor Hills
Magisterial District from the intersection of Airpoint Road and Orchard Drive to
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the intersection of Airpoint Road and Airpoint Circle, are hereby recommended
as rural additions pursuant to Section 33.1-72.1 (C1) of the 1950 Code of Virginia,
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as arnended; and
7. That as to each of the above streets, highways, and roads,
the Board of Supervisors guarantee necessary drainage easements as applicable
and the right-of-way and the width thereof at least forth feet (40') as a recorded
respectively as follows:
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a. 40' right-of-way'- Plat Book 3, page 200
b. 50' right-of-way - Deed Book 1188, page 24
c. 50' right-of-way - Plat Book 7, page 44
d. 50' right-of-way - Plat Book 3, page 130
e. 50' right-of-way - Plat Book 1188, page 20
f. 40' right-of-way - Plat Book 6, page 46
8. That this resolution supercedes previous resolutions num bered
83-71 and 83-109.
Adopted by the following recorded vote:
A YES:
Supervisors Minter, Brittle, Burton, Nickens
NA YS:
None
ABST AIN:
Supervisor McGraw
Mr. Hubbard's final item, which was not in the agenda, was a Glade
Creed change order which deals with relocating Route 604 and the State Highway
Department will assume the $52,000 cost. Supervisor Burton moved that the
Change Order be executed and that the County Attorney prepare a resolution to
be spread in the minutes.
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RESOLUTION NO. 84-22 AUTHORIZING THE COUNTY
OF ROANOKE TO ENTER INTO AND EXECUTE SUCH
DOCUMENTATION AS MAY BE NEEDFUL AND
NECESSARY TO EFFECTUATE A CHANGE OF THE
GLADE CREEK SEWER INTERCEPTOR PROJECT.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
V irginia, as follows:
1. That the County Administrator be, and hereby is, authorized
to execute such documents as may be necessary to effectuate a certain change
order relating to the Glade Creek Sewer Interceptor Project as follows:
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1-24-84
That said sewer interceptor project be changed to
substitute ductile iron pipe for plastic pipe where such
sewer interceptor line traverses under State Route 664
- the cost of all of which said change shall be born by
the Virginia Department of Highways and Transportation
as more fully set forth in a certain agreement executed
by and between the County of Roanoke and the Virginia
Department of Highways and Transportation, the same
bearing date of January 26, 1984; and
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2. That all such documents shall be upon form approved by the
County Attorney; and
3. That an attested copy of this resolution be forthwith forwarded
to the Virginia Department of Highways and Transportation, Residency Office,
Salem, Virginia.
Adopted by the following roll call vote:
A YES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NA YS:
None
Department of Fiscal Management - Superintendent, John Chambliss,
reported on Item '5 of the Consent Agenda regarding electrical service to the
old Courthouse to cover the operation of the data processing equipment. Supervisor
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Brittle moved the following prepared resolution:
RESOLUTION NO. 84-23 ACCEPTING A CERTAIN BID
MADE TO THE COUNTY OF ROANOKE FOR
ELECTRICAL WORK AT THE OLD COUNTY
COURTHOUSE
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
V irginia, as follows:
1. That that certain bid of Varney Electric Company in the amount
of $17,250, being the best bid submitted for certain electrical work at the old
Roanoke County Courthouse in Salem, Virginia, upon all and singular the terms
and conditions of the invitation to bid, the specifications of the County of Roanoke,
the bidder's proposals, and the provisions of this resolution, be, and the same
hereby is ACCEPTED: and
2.
That the County Administrator is hereby authorized and
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directed to enter into a contract upon a form approved by the County Attorney
for this service; and
3. That all other bids for this service are hereby rejected, and
the County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
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Adopted by the following roll call vote:
AYES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NAYS:
None
Department of Development - regarding location restrictions of Homes
for Adults and Nursing Homes, Superintendent, Timothy W. Gubala, reported that
the staff would like to defer action pending the Comprehensive Plan update of
the Zoning Ordinance.
The Zoning Ordinance specifies a different lot size requirement for
single family dwellings constructed in R-3 additional road frontage of 75' for
water and sewer and 10,000 square feet minim urn lot size). There appears to be
no reason why this distinction was placed in R-3, and the staff support amendments
be prepared to make all single-family lot sizes uniform to conform to A-1, R-E,
and R-1 (60' road frontage and 7,500 minirnum lot size). Supervisor Minter moved
to refer this to the Planning Comrnission to come back to the Board, and the
.
motion carried by a unanimous voice vote.
Since March, 1983, the Soil and Erosion Control Policy and Ordinance
has contained an amendment which deleted the Town of Vinton from enforcement.
The Town of Vinton has now requested they be included in the County Ordinance.
The Department of Development is working more with the Department of Public
Facilities in receiving soil and erosion permit applications. Mr. Gubala requested
that the review process be updated to coordinate the efforts of both departments.
The establishrnent of a soil and erosion policy was also requested. Supervisor
Minter moved to give Mr. Gubala the authority to advertise the ordinance for
public hearing; to review the Town of Vinton request with the Town Manager,
Mr. George Nester; and to formulate a specific policy for soil and erosion control.
The motion carried by a unanimous voice vote.
In the fall of 1983 it was proposed that a Design and Construction
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Manual be set up as part of the Subdivision Ordinance. The organizational meeting
was held on January 17, 1984 with a full attendance of committee members ( civic
groups, environmental people, developers, home builders, professional engineers,
professional surveyors, Highway Department, and County staff). An agenda and a
meeting schedule were set up to begin work on the manual, which has a projected
completion date of six months.
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1-24-84
A list of projects relative to planning, public facilities, and safety
was presented to graduate planning students at Virginia Polytechnicallnstitute for
Director of Planning, Rob Stalzer, is responsible for zoning
a ten-week work assistance assignment.
enforcement, and he is utilizing his planning map to implement a system of periodic
inspection of each area of the County.
The staff is requesting direction to support legislating regarding the
continuance of the Industrial Revenue Bond Program. Supervisor Brittle moved
the following prepared resolution:
RESOLUTION NO. 84-24 MEMORALIZING THE
CONGRESS OF THE UNITED STATES TO TAKE SUCH
ACTION AS MAY BE NECESSAR Y TO AMEND H. R.
4170 TO PREVENT SAME FROM ADVERSELY
IMPACTING ON THE ISSUANCE OF INDUSTRIAL
DEVELOPMENT BONDS IN THE COMMONWEALTH OF
VIRGINIA.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That both the Commonwealth of Virginia and many of the
.
localities in the Commonwealth are actively engaged in one or more programs
dealing with local economic development, rental housing, pollution control,
transportation, health, student loan, and job creation and H.R. 4170 could destroy
such state and local effort if adopted in its present form; and
2. That the Congress of the United States be, and hereby is
memoralized to take such action as may be necessary to amend H. R. 4170 to
prevent the severe restriction of the use of industrial development bonds and other
tax-exempt bonds in the Commonwealth of Virginia; and
3. That attested copies of this resolution be forthwith forwarded
to the Senators and Mem bers of the House of Representatives representing the
Commonwealth of Virginia in the Congress of the United States.
Adopted by the following roll call vote:
.
A YES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NA YS: None
Personnel - no report.
IN RE:
RECESS
Chairman Nickens called for a ten-minute recess at 10:27 p.m.
1-24-84
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IN RE:
RECONVENEMENT
The meeting was called back to order at 10:40 p.m.
County Administrator - Information was received from the Federal
Revenue Sharing Office on January 24, 1984, relative to the standards that Roanoke
County rnust meet to secure funding. The first quarterly 1983-1984 fiscal year
payment ($203,980) has also been received. This compares with $810,000 received
last year (continuing at the same leven.
A resolution has been developed relative to the Citizens Committee
for Fire Protection. Fire and Emergency Services Coordinator, Tommy Fuqua,
requested the appointment of a member of the Board of Supervisors and one citizen
representative from each rnagisterial district. Supervisor McGraw was appointed
as the Board of Supervisor representative. On motion of Supervisor McGraw, the
following citizens from the magisterial districts were suggested, with the provision
that each one be contacted to see if he is willing to serve. The motion carried by
a unanimous voice vote.
Catawba District
George Altizer
Cave Spring District
Frank Caldwell
Hollins District
B. A. Davis
Vinton District
Armand Sanderson
Windsor Hills District
John Shumate
Supervisor Minter moved the following prepared resolution:
RESOLUTION NO. 84-25 ESTABLISHING A CITIZENS
COMMITTEE TO EVALUATE FIRE PROTECTION
SERVICES
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That there be, and hereby is, established a Citizens Committee
to Evaluate Fire Protection Services for Roanoke County; and
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2. That said Committee shall be comprised of such members as
may from time to time be so designated by the Board of Supervisors of Roanoke
County; and
3. That said Committee shall study and make recommendations
for the upgrading of fire protection capabilities of the Roanoke County Fire
Departm en t.
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Adopted by the following roll call vote:
AYES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NAYS:
None
Mr. Fuqua then informed the Board that two representatives from
County industry, two building contractors, and one member of the Board of
Supervisors are to be appointed to the Fire Prevention Committee. Supervisor
McGraw was designated to represent the Board of Supervisors, and Supervisor
Burton nominated Mr. Jack Loeb to represent one of the building contractors
pending his acceptance. There being no further appointments (leaving three
vacancies - two from County industry and one building contractor), Supervisor
Burton moved the prepared resolution. She also moved that the Chairman of the
Board be authorized to fill the vacancies taking into consideration that major
County industries be contacted for their recornmendations. The motion carried by
a unanimous voice vote.
RESOLUTION NO. 84-26 ESTABLISHING A FIRE
PREVENTION CODE COMMITTEE
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That there be, and hereby is, established a Fire Prevention
Code Committee for Roanoke County; and
2. That said Committee shall be comprised of such members as
may from time to time be so designated by the Board of Supervisors of Roanoke
County; and
3. That said Committee shall continue in existence for such period
of time as is necessary to evaluate and recornmend a Fire Prevention Code for use
in Roanoke County.
Adopted by the following roll call vote:
A YES:
Supervisors Minter, Brittle, Burton, McGraw, Nickens
NA YS:
None
The Human Services Committee report has been developed by Chairman
Nickens. Mr. Flanders recommended that the Board make their nominations as
soon as possible in order that the Committee can be established and begin its
work. Chairman Nickens requested a 15-minute work session at the February 14,
1984 meeting to discuss this matter.
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Bidders will be meeting with the Bid Committee at 4:00 January 25
and interviewed on January 27 for repair work to the Vinton Libarary. Mr.
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Flanders requested that the Board meeting with the School Board, which is scheduled
for 4:00 p.m. January 26, be adjourned to January 31 in order to approve the
final bid.
Mr. Flanders also reported that a memo will be sent to the Board
regarding the following projects: Courthouse Reuse Study, Potential Reuse of the
Catawba School, Vehicle Use, Public Service Facility, and Surplæ Property.
IN RE:
APPOINTMENTS
Supervisor Minter moved to appoint David L. Deck (Hollins Magisterial
District) to the Air Pollution Advisory and Appeals Board for a four-year term
beginning January 2, 1984. The motion carried by a unanimous voice vote.
At the recommendation of Chairman Nickens, Supervisor Brittle moved
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to appoint Dr. Herbert L. Keaton (Vinton Magisterial District) to the Air Pollution
Advisory and Appeals Board for a four-year term beginning January 2, 1984. The
motion carried by a unanimous voice vote.
Chairman Nickens recommended and Supervisor Brittle moved to
appoint Dr. Herbert "Chip" Bowling to serve on the Mental Health Services of the
Roanoke Valley Community Services Board for a three-year term effective January
1, 1984. This appointment will consolidate the terms of Mrs. Verla Jo Wirth and
Mrs. Margaret N. Gray which is a result of Botetourt County having representation
on this Board. The motion carried by a unanimous voice vote.
Supervisor Burton rnoved (at Chairman Nickens recommendation) the
appointment of Mr. William P. Broderick to the Social Services Board for a four-
year term effective January 1. 1984. The motion carried by a unanimous voice vote.
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IN RE:
EXECUTIVE SESSION
At 11:04 p.m. Supervisor Burton moved to go into Executive Session
pursuant to the Code of Virginia Section 2.1-344(a)(1X2X6) to discuss personnel
real estate and legal matters. The motion carried by a unanimous voice vote.
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IN RE: OPEN SESSION
Supervisor Brittle moved to return to Open Session at 12:50 a.m. and
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also moved to adjourn to 4:00 p.m. January 26, 1984 to meet with the County I
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School Board. The motion carried by a unanimous voice vote.
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