2/28/1984 - Regular
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, S. W.
Roanoke, VA 24015
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February 28, 1984
The Board of Supervisors of Roanoke County, Viraginia,
met this day at the Roanoke County Administration Center,
Roanoke, Virginia, this being the fourth Tuesday and the second
regular meeting of the month of February, 1984.
IN RE: CALL TO ORDER
Chairman Nickens called the meeting to order at 3:06
p.m. The roll call was taken.
MEMBERS PRESENT:
Chi airman, Harry C. Nickens; Vice
Chairman, Athena E. Burton;
Supervisors Alan H. Brittle, Steven A.
McGraw
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MEMBERS ABSENT:
Supervisor Gary J. Minter
IN RE: EXECUTIVE SESSION
Supervisor Brittle moved to go into Executive Session
pursuant to the Code of Virginia, Section 2.l-344{a) (I), (2),
(4), and (6) to discuss personnel, real estate, location of a
prospective business or industry, and legal matters. The motion
carried by a unanimous voice vote. Supervisor Minter arrived at
3:07 during the Executive Session.
IN RE: RECESS
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Supervisor Minter moved to return to Open Session at
5:45 p.m., and the motion carried by a unanimous voice vote.
Chairman Nickens called for a dinner récess until 7:00 p.m.
IN RE: CALL TO ORDER
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2-28-84
Chairman Nickens called the regular meeting to order at
7:02 p.m. The roll call was taken.
MEMBERS PRESENT:
Chairman, Harry C. Nickens; Vice
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Chairman, Athena E. Burton;
Supervisors Alan H. Brittle, Steven A.
McGraw, Gary J. Minter
MEMBERS ABSENT:
None
IN RE: OPENING CEREMONIES
Reverend Jerry Clevenger, Director of Samaritan Inn,
Roanoke, offered the invocation. The Pledge of Allegiance was
recited by all present.
IN RE: CONSENT AGENDA
Supervisor Brittle deleted Item #14 for
clarification to be discussed under his name. Chairman Nickens
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deleted Item 122 for consideration at a future meeting
pursuant to a request of the Roanoke Valley Home Builders
Association in their February 28, 1984, letter to Superintendent
of the Department of Development, Timothy Gubala. Chairman
Nickens also deleted Item #29 to be clarified by the
Superintendent of the Department of Fiscal Management, John
Chambliss. Supervisor Burton moved the prepared resolution
deleting Items #14, #22, and #29:
RESOLUTION NO. 84-38 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH ON
THE BOARD OF SUPERVISORS AGENDA FOR THIS
DATE DESIGNATED AS ITEM B - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
I
County, Virginia, as follows:
1. That that certain section of the agenda of the Board of
Supervisors of Roanoke County for February 28, 1984, designated
as Item B - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section
designated as Items 1 through 23, inclusive, as follows:
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1. Approval of minutes - January 10, 1984, January 24,
1984, and January 26, 1984 meetings.
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2.
Letter dated February 7, 1984, from Honorable Dudley
J. Emick, Jr. pertaining to a change in the payment of
costs for physical and mental examinations ordered by
the court.
3. Letter dated February 7, 1984, from Honorable Dudley
J. Emick, Jr. acknowledging receipt of Resolution
concerning H.B. 4170, and the amending thereof.
4. Letter dated February 10, 1984, from Honorable Dudley
J. Emick, Jr. thanking the County for the Roanoke
County Seal.
5. Letter dated February 6, 1984, from Honorable J.
Granger Macfarlane thanking the County for the Roanoke
County Seal.
6. Treasurer's Report for January, 1984.
7. Letter dated February 6, 1984, from Charles L. Downs,
President, Virginia Western Community College
expressing thanks for Roanoke County's participation
in "Community College Week".
8.
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Letter dated February 8, 1984, from the Department of
Highways and Transportation transmitting the
Operational and Fiscal Summary for Improvements to
Secondary Roads in Roanoke County for the fiscal year
1982-1983.
9. Transfer of surplus radios to County School Board for
use in electronic training - Resolution.
10. Report of Health Insurance Study Committee - bids for
employees' health insurance.
11. Letter dated February 6, 1984, from the Department of
Education regarding funding of a special education
project.
12. Correspondence between Tayloe-Murphy Institute and Rob
Stalzer and the Bureau of Census relative to the 1982
population estimate for Roanoke County.
13.
14.
I 15.
16.
17.
18.
Report establishing a policy for calculating cost for
bonded improvements for developers - Resolution.
Re-s.pea86- - t,Q- .sup Q~~~ or- -B.:t: i.t..tJ..e .! .s... .Leg ue.s. t _ f.a..r. _ s.t..u.d lZ _ af
truck-~~É£i~-eR-~w~~-Q£4~.
Financial statements for the period ending January 31,
1984.
Bid Report: Uniform Contract for Police and Fire
Departments - Resolution.
Bid Report: Contract Service for Long Distance Phone
Calls - Resolution.
Bid Report: Rejection of Tire Bids - Resolution.
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19. Acceptance of Thomas Drive (Campbell Hills
Subdivision) into the State Highway System -
Resolution.
20.
Acceptance of Fernway Drive (Carriage Hills
Subdivision) into the State Highway System -
Resolution.
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21. Authorization for the Bid Committee to approve the
services of a CPA firm to assist the Commissioner of
Revenue with matters related to tax-exempt properties.
22.
Itepo-r t. - -on- -1:lfl-i Æ-e Em- -me 1:.f1.od. - É E)£- -aet.-&r-fA i fH.-n<j - bu-i-:I. ài-ng.
pe-t'i1tit.- -f-ees- - -Reso-J:.a1:.i-on .
23. Letter dated February 13, 1984, from Honorable Jim
Olin expressing appreciation for the County Board
resolution regarding Industrial Development Bonds.
24. Letter dated February 16, 1984, from Alfred C.
Anderson, Treasurer, regarding Sales Tax Collections.
25. Resolution recognizing "Whitey" Whitehurst for his 42
years of Public Service to the Roanoke Valley.
26. Letter dated February 13, 1984, from Honorable Paul
Trible acknowledging receipt of Resolution No. 84-24
regarding Industrial Revenue Bonds.
27.
Letter dated February 14, 1984, from Honorable John W.
Warner acknowledging receipt of Resolution No. 84-24
regarding Industrial Revenue Bonds.
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28. Letter dated February 17, 1984, from Office of the
Secretary of the Treasury transmitting the new
Recipient Account Statements.
2 9 . R~ 1 \:1.t.-Ï:-G R - a-u-1; R er-i-z. i R.y- -1; R e- -GG \:l R.ti¥ -A àm-i-R. i su-a. t oc- -to
en-t-€E- -i-n-t:e- a- -1ea-ee-f~a-l:'-ahas.e- -a~a-r-eemern;. ~~or· -WOI:'.d
~-Gees-e-.i-aEj- -eqaif)ffie-Rt..
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
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RESOLUTION NO. 84-38.a TRANSFERRING CERTAIN
RADIOS TO THE ROANOKE COUNTYS SCHOOL BOARD
FOR USE IN THEIR ELECTRONICS TRAINING PROGRAM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
2-28-84
39{
1. That certain surplus radios owned by Roanoke County
identified as follows, to-wit:
I Make Model No. Serial No. Folio No.
RCA CMF 40A A1445-86
Motorola T5lGGV 1184
Motorola TllG 476 7010
GE MY17N 440919
Motorola T5lGGV 886
Motorola T5lGGV 3295
Motorola T5lGGV 1475 6013
RCA CMF 40A 2933
GE MT-17 65524AL
Motorola T5lGGV 1046
RCA CMF40A A1445-26
Motorola T5lGGV 3682 5013
GE MT l6N A09422 3037
Motorola T4lGGV 7509 7004
Motorola T4lGGV 1379 6001
Motorola V5lGGT B77943 6015
Motorola T4lG 528 6006
Motorola T5lGGV 2234 6004
Motorola FMTR80 1011 3035
Motorola FMTR80 C8? 3009
Motorola T5lGGV 1474 6002
RCA CMF40A Al1445ll2 7025
I Motorola FMTR80 1454 3039
RCA 2E5 MOD5 11261
Motorola U5lGGT B77940 6003
Motorola T5lGGV 6441 7001
RCA CMV-2E6 10879
Motorola U4lGGT 555
Motorola T4lGGV 1453 3003
otorola U5lGGT-3l00A B77942 3026
otorola T5lGGV-3 1186 6010
otorola U5lGGT-3l00A B77944 3005
otorola T4lG-l 464 7009
otorola T5lGGV 8617
otorola T5lGGV 8771
otorola U4lGG-VOO 7796
CA CMF 40A B0576l5
CA CMF 40A A1445-l38
CA CMF 40A A1445-l4l
otorola FMTR80 2134
otorola FMTR80 1525 3065
otorola T5lG-l 570
otorola T5lG-l 888
otorola T5lGGV-l 8328 7008
E MAE-16 65526AL
otorola T5lGGV-l 7007
otorola T5lGGV-l 16195 3038
I otorola T5lGGV-l 1165
otorola FMTR80 2341
otorola TllG-l 638
E MY17N 4409120
otorola T4lGl 483
CA CMV235 10590
CA 2E55 11230
E MT-16N AN2730
otorola FMTR80 1085 3020
otorola T5l 1011 7003
otorola T4lGGV 1791 3036
CA CMV ? 3053
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be, and hereby are, transferred to the Roanoke County School
Board; and
2. That the radios hereinabove transferred are
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transferred for the purpose of being used as training aids in the
Roanoke County Schools electronics program.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
RESOLUTION NO. 84-38.b ACCEPTING A BID MADE
TO THE COUNTY OF ROANOKE FOR UNIFORMS FOR THE
SHERIFF'S AND FIRE DEPARTMENTS
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the following bids to furnish uniforms for the
Sheriff's and Fire Departments for a sixteen (16) month period
beginning March 1, 1984 and ending June 30, 1985, be, and hereby
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are, ACCEPTED as set out in the following words and figures:
Kay Uniforms
Sheriff's uniforms
Firefighter shoes
$27,062.50
1,168.50
$28,231.00
Sam's on the Market
Firefighter uniforms
$ 4,063.75
2. That the County Administrator is hereby authorized
and directed to execute the necessary documents on behalf of
Roanoke County, all to be upon form approved by the County
Attorney; and
3. That all other bids for this service are hereby
rejected and the County Clerk is directed to notify such bidders
and express the County's appreciation for the submission of their
bids.
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Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
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RESOLUTION NO. 84-38.c ACCEPTING A BID MADE
TO THE COUNTY OF ROANOKE FOR LONG DISTANCE
TELEPHONE SERVICE
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BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain bid of Telemarketing
Communications of the Roanoke Valley for a contract for a reduced
cost accounting system for long distance service for the Roanoke
County Offices and the Roanoke County School Administration
Offices at no cost to the County, upon all and singular the terms
and conditions of the invitation to bid, the specifications of
the County of Roanoke, the bidder's proposals, and the provisions
of this resolution, be, and same hereby is, ACCEPTED; and
2. That the County Administrator is hereby authorized
and directed to execute the necessary documents on behalf of
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Roanoke County, all to be upon form approved by the County
Attorney; and
3. That all other bids for this service are hereby
rejected and the County Clerk is directed to notify such bidders
and express the County's appreciation for the submission of their
bids.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
RESOLUTION NO. 84-38.d REJECTING ALL BIDS
SUBMITTED FOR A SIXTEEN MONTH CONTRACT TO
FURNISH TIRES FOR ALL COUNTY VEHICLES
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
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1. That all bids submitted for a sixteen (16) month
contract to furnish tires of various sizes for all County
vehicles be, and hereby are, REJECTED; and
2. That the Clerk to the Board is directed to express
the County's appreciation for the bids heretofore received.
Adopted by the following roll call vote:
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AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
ORDER
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NOW, THEREFORE, BE IT ORDERED that said road known as
Thomas Drive, from Campbell Drive (Route 671), 0.46 miles to
Sutherland Drive and which is shown on a certain sketch
accompanying this order, be, and the same is hereby established
as a public road to become a part of the State Secondary System
of Highways in Roanoke County, only from and after notification
of official acceptance of said street or highway by the Virginia
Department of Highways and Transportation.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
ORDER
NOW, THEREFORE, BE IT ORDERED that said road known as
I
Fernway Drive from Boxwood Drive (Route 1792), 0.15 miles to
end, and which is shown on a certain sketch accompanying this
order, be, and the same is hereby established as a public road
to become a part of the State Secondary System of Highways in
Roanoke County, only from and after notification of official
acceptance of said street or highway by the Virginia Department
of Highways and Transportation.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
RESOLUTION NO. 84-38.e
RESOLUTION EXPRESSING APPRECIATION TO C. L.
"WHITEY" WHITEHURST, JR. FOR HIS MANY
CONTRIBUTIONS TO ROANOKE COUNTY AND ITS
CITIZENS UPON HIS RETIREMENT
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WHEREAS, C. L. "Whitey" Whitehurst, Jr. began his
employment with C & P Telephone Company in Norfolk, Virginia,
forty-two years ago; and
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WHEREAS, in 1964, C. L. "Whitey" Whitehurst, Jr. was
moved to Roanoke, Virginia, in the course of his employment and
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thereafter rose to the position of Manager of C & P Telephone
Company, from which position he retired in December, 1983; and
WHEREAS, over the course of his employment, C. L.
"Whitey" Whitehurst, Jr. found time to actively participate in
social, civic, and service organizatioins too numerous to
mention, through all which Mr. Whitehurst provided many benefits
to the citizens of Roanoke County and the entire Roanoke Valley.
NOW, THEREFORE, the Board of Supervisors of Roanoke
County, Virginia, does express its most sincere appreciation to
C. L. "Whitey" Whitehurst, Jr. for his many endeavors on behalf
of all the citizens of Roanoke County and the Roanoke Valley
through his deep involvement in many community activities upon
the occasion of his retirement as Manager of C & P Telephone
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Company and does further wish him continued good fortune in his
retirement.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
Superintendent of the Department of Fiscal Management,
John Chambliss, explained that a correction should be made in the
report regarding a lease purchase agreement for word processing
equipment. The interest rate should be 13.9634% in lieu of
10.59%. Supervisor Minter moved the resolution as amended:
RESOLUTION NO. 84-38.f AUTHORIZING ROANOKE
COUNTY TO ENTER INTO A LEASE/PURCHASE
AGREEMENT FOR WORD PROCESSING EQUIPMENT
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BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County be, and it hereby is, authorized
and directed to enter into a certain lease/purchase agreement
with Horner Barksdale Company for $75,000 with interest on unpaid
balances at 13.9634 percent for the lease/purchase of certain
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2-28-84
word processing equipment from Lanier Business Products, said
lease/purchase agreement to be expressly subject to annual
appropriation by the Board as made and provided by law; and
2. That the County Administrator is hereby authorized
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and directed to execute this lease/purchase agreement and such
other documents as may be needful and necessary in the premises
to consummate such lease/purchase on behalf of Roanoke County,
all of which shall otherwise be in form approved by the County
Attorney.
Adopted by the following roll call vote:
AYES: Supervisors Burton, McGraw, Minter, Brittle, Nickens
NA YS : None
IN RE: PROCLAMATIONS AND RESOLUTIONS
Chairman Nickens presented proclamations to Lisa
Kemp, Virginia's Junior Miss, and Lisa Pierce, as second runner
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up. The resolution congratulating the Auxiliary Police
was held over until the March 13, 1984, meeting. Supervisor
Brittle moved the following resolution:
RESOLUTION NO. 84-39 CONGRATULATING MISS LISA
KEMP ON HER SELECTION AS VIRGINIA'S JUNIOR
MISS FOR 1984
WHEREAS, Miss Lisa Kemp, a senior at Cave Spring High
School, entered into the Roanoke Valley Junior Miss competition
and was there selected as the Roanoke Valley representative to
compete in the Virginia Junior Miss pagent; and
WHEREAS, Miss Lisa Kemp thereafter entered the state
wide Junior Miss pagent in Fairfax County, Virginia, and was
NOW, THEREFORE, the Board of Supervisors of Roanoke
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there selected as Virginia's Junior Miss for 1984.
County, Virginia, on behalf of itself and all the citizens of
Roanoke County do express their most sincere congratulations on
Miss Lisa Kemp's selection as Virginia's Junior Miss for 1984 and
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does further wish her continued success as she proceeds into
competition seeking selection as America's Junior Miss.
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Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
Supervisor Burton moved the following prepared
resolution:
RESOLUTION NO. 84-40 CONGRATULATING MISS LISA
PIERCE ON HER SELECTION AS SECOND RUNNER-UP
AS VIRGINIA'S JUNIOR MISS FOR 1984
WHEREAS, Miss Lisa Pierce, a senior at William Byrd
High School, entered into the Vinton Junior Miss competition and
was there selected as the vinton representative to compete in the
Virginia Junior Miss pagent; and
WHEREAS, Miss Lisa Pierce thereafter entered the state
wide Junior Miss pagent in Fairfax County, Virginia, and was
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there selected as second runner-up as Virginia's Junior Miss for
1984.
NOW, THEREFORE, the Board of Supervisors of Roanoke
County, Virginia, on behalf of itself and all the citizens of
Roanoke County do express their most sincere congratulations on
Miss Lisa Pierce's selection as second runner-up as Virginia's
Junior Miss for 1984 and does further wish her continued success
in all her future endeavors.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
I IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Burton - no report.
Supervisor McGraw - no report.
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Supervisor Minter - introduced Sean Tickle and
Melanie Harvey, of the Misticion Corporation, who promoted
their science fiction convention to be held at the Holiday Inn
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Tanglewood on August 3, 4, and 5, 1984.
Supervisor Minter moved that a thank-you note be sent
to a business associate of his at Prudential, John King, who was
originally responsible for pointing out the inequity in the
County trash collection procedure. Chairman Nickens agreed
to draft this letter. The motion carried by a unanimous voice
vote.
Supervisor Minter moved that prior to adopting the
budget, the Board consider studying the concept of hiring an
independent auditor to report directly to the Board of
Supervisors. The motion carried by the following voice vote:
AYES:
Supervisors McGraw, Minter, Nickens
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NAYS:
Supervisors Burton, Brittle
Supervisor Brittle - Requested clarification of
Item 114 of the Consent Agenda regarding "No Trucks Allowed"
signs on Knowles Drive. Supervisor Brittle moved that
Superintendent of the Department of Public Facilities, John
Hubbard pursue this request with the Virginia Department of
Highways and Transportation to determine if this request is
appropriate. The motion carried by a unanimous voice vote.
Chairman Nickens - no report.
IN RE: PUBLIC HEARINGS
PETITION OF RUFUS C. HURT REQUESTING
REZONING FROM BUSINESS DISTRICT B-1 TO
BUSINESS DISTRICT B-2 OF A TRACT CONTAINING
.3 ACRES AND LOCATED AT MT. VERNON HEIGHTS,
SECTION 1, BLOCK 2, LOT 3, 3418 BRAMBtETON
AVENUE IN THE CAVE SPRING MAGISTERIAL
DISTRICT. THE COUNTY PLANNING COMM"ISSION
RECOMMENDS APPROVAL WITH PROFFERED
CONDITIONS.
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APPROVED
Mr. Hurt was present to answer any questions.
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2-28-84
Supervisor Burton inquired about the divider in the entrance, and
Mr. Hurt advised that it would be removed. Since there were no
I
objections, Supervisor Brittle moved the rezoning-be granted with
proffered conditions.
FINAL ORDER
NOW, THEREFORE BE IT ORDERED that the aforementioned
tract of land, more particularly.described below, be· rezoned from
B-1 to B-2.
. .
Mount Vernon Heights, Section 1, Block 2, Lot 3
3418 Brambleton Avenue, S.W., Roanoke, Virginia
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BEGINNING at a point on the south side of Brambleton Avenue, S.
W. S. 58 deg. W. 195 ft. from the point of intersection of the
south side of Brambleton Avenue, S. W. with the west side of
Brandywine Avenue; thence with the south side of Brambleton
Avenue, S. 58 deg. W. 75 ft. to a point; thence S. 32 deg. E. 200
ft. to a point; thence N. 58 deg. E. 75 ft. to a point; thence N.
32 deg. W. 200 ft. to the place of BEGINNING, and being Lot 3,
Block 2, according to Map of Mount Vernon Heights, Survey No.1,
which map is recorded in Plat Book 2, page 67, in the Clerk's
Office of the Circuit Court for the County of Roanoke, Virginia;
and THERE IS EXCEPTED from the hereinabove described property
that portion of land conveyed to the Commonwealth of Virginia for
the widening of Route 221 (Brambleton Avenue) by Deed dated June
26, 1978, and recorded in Deed Book 1099, page 391, in the
Clerk's Office of the Circuit Court for the County of Roanoke,
Virginia; and BEING the same property conveyed to William S.
Emory and Nancy C. Emory, husband and wife, by deed from Hazel
Fannon Jones, unmarried, dated September 8, 1980, and recorded in
the Clerk's Office of the Circuit Court for the County of
Roanoke, Virginia, in Deed Book 1152, page 535.
BE IT FURTHER ORDERED that a copy of this order be
transmitted to the County Planner and that he be and hereby is
directed to reflect that change on the official zoning maps of
the County.
PROFFER OF CONDITIONS
The petitioner hereby voluntarily proffers to the Board
I
of Supervisors of Roanoke County, Virginia, the following
condition{s) to the zoning request hereinabove set forth. If the
retail dress shop goes out of business, the proposed B-2 zoning
classification would revert to original zoning classification of
B-1.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
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2-28-84
NAYS:
None
IN RE:
REPORTS OF OFFICERS, DEPARTMENTS, AND COMMITTEES
Health Department - Nancy M. Welch, M.D., Director,
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presented the annual report indicating that the $51,290.10 refund
check was turned in to the Board last fall. A detailed outline
of her report is filed in the agenda packet for this meeting.
Department of Fiscal Managaement - no report.
Department of Development - Superintendent, Timothy
Gubala, presented an Expedite Policy for processing the
building review program and the development of commercial and
industrial projects. Supervisor Brittle moved the following
prepared resolution:
RESOLUTION NO.84-4l ESTABLISHING A POLICY
PROVIDING FOR EXPEDITED PROCESSING FOR
CERTAIN COMMERCIAL AND INDUSTRIAL PROJECTS
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as folows:
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1. That the Board does hereby establish a certain
policy to be designated as the Expedited Processing Procedure for
Commerical and Industrial Projects; and
2. That such procedure shall be applicable based upon
the following criteria, to-wit:
(a) Those businesses or industries desiring to locate
or expand their existing facilities in Roanoke County
must provide evidence that indicates their intent and
the ability to proceed with the physical improvements
within a reasonable time following approval of their
development plans.
(b) The operation of businesses and industries
proposing to locate or expand their existing facilities
in the County must not alter the nature and character
of the County and its communities to any significant
extent.
(c) The expedited processing procedure will be
available to only those businesses and industries that
will:
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- have a real estate assessed value in excess of
$3,000,000 on a new site. While this figure includes
total real estate assessed value, including land and
improvements, the improvements to the property must
have a value of at least $1 million.
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405
- have at least one permanent building to be built by
the applicant in the proposal being submitted.
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- have the proposal defined by a unique site plan and
not several smaller projects with several site plans
included in a single proposal to meet the assessed
value criterion.
In addition, all applicants for expedited processing will be
required to submit a sketch plan and may be required to submit
more detailed, value-related information; and
3. That all applications for expedited processing will
be filed with the Superintendent, Department of Development, and
processing thereof shall be accomplished within five (5) working
days following such filing, if all information, plans, and
sketches are submitted and the application complies with County
policies, standards, and ordinances; and
4. That applications for such expedited processing
shall be available in the Department of Development of Roanoke
I
County; and
5. That an attested copy of this resolution be
forthwith forwarded to the Department of Development of Roanoke
County.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
Director of Planning, Rob Stalzer, has attended a
workshop and obtained additional information which indicates that
Roanoke County is eligible to apply for a share of approximately
$24 million in funds which are available for community
development block grants. Chairman Nickens expressed the
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Board's concurrence to proceed with the Action Plan with
information to be brought back in a Work Session.
Personnel - Personnel Officer, Keith Cook, told the
Board that an Employee Assistance Program is being designed
in cooperation with the City of Roanoke to provide consultation
and referral for employees and their families who are
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experiencing personal problems. Chairman Nickens expressed the
Board's concurrence to proceed with the development of this
program.
The Employee Health Insurance Plan will go out for
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bids on February 29. In response to Supervisor Burton's
question, Mr. Cook advised that the insurance consultant
recommended that there would be no advantage to consolidating
health insurance coverage with the School Board due to claim
experience.
County Attorney - no report.
Department of Public Facilities - the report and
resolution on Terminal Road Water Line and Fire Protection
was held over until a future meeting.
County Administrator - Donald R. Flanders,
recommended a coverage increase from $1,000,000 to $5,000,000 for
Public Official Liability Insurance. A request for
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authorization to approve coverage for the $5,000 deductible was
also made. Supervisor Minter moved the prepared resolution for
the $5,000 deductible:
RESOLUTION NO. 84-42 PROVIDING FOR CERTAIN
ADDITIONAL PROTECTION FOR PERSONS COVERED
PURSUANT TO ROANOKE COUNTY INSURANCE POLICY
NO. PO-243-94, PUBLIC OFFICIALS LIABILITY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Roanoke County Insurance Policy No. PO-243-94,
Public Officials Liability, presently contains an exclusionary
clause excluding insurance coverage of sums of less than $5,000,
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and it being the intent of the Board to authorize protection for
persons covered by such policy within the exclusionary range; and
2. That the Board does expressly authorize and direct
that each and every public official covered by Policy No.
PO-243-94, Public Officials Liability, shall be protected by the
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County within the $5,000 exclusionary range set forth in said
policy, save and except in cases of intentional wrongdoing.
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Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
Nays:
None
Supervisor Minter moved the following resolution
authorizing the increase in limit of coverage:
RESOLUTION NO. 84-43 ESTABLISHING THE
LIMITS OF THE PUBLIC OFFICIALS LIABILITY
INSURANCE TO BE MAINTAINED IN FORCE AND
EFFECT IN ROANOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Public Officials Liability Insurance to be
maintained in full force and effect on the public officials of
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Roanoke County shall be at the limits of $5 million with the
exclusion of the first $5,000 to be maintained, all of which
shall be in full force and effect from and after March 10, 1984;
and
2. That the County Administrator be, and hereby is,
authorized and directed to enter into the requisite contractual
agreements needful and necessary to secure and maintain the
aforesaid $5 million public officials liability limits, all of
which shall be upon form approved by the County Attorney.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
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As part of the Department of Agriculture and Consumer
Services Agency Service Agreement with the Governor, legislation
has been introduced to increase registration fees for
charitable organizations and professional fund raisers.
Supervisor Minter moved that the local elected officials be
advised of Roanoke County's support of this legislation, and the
motion carried by a unanimous voice vote.
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The preliminary draft of the Cooperative Agreement
between Roanoke County and the Soil Conservation Service has been
prepared and reviewed. This Agreement is puruant to Resolution
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No. 83-37, adopted March 8, 1983; and Supervisor Burton moved the
prepared resolution appropriation the first annual sum of $7,800:
RESOLUTION NO. 84-44 AUTHORIZING ROANOKE
COUNTY TO ENTER A CERTAIN SOIL SURVEY
AGREEMENT FOR LAND USE PLANNING IN ROANOKE
COUNTY WITH THE SOIL CONSERVATION SERVICE,
UNITED STATES DEPARTMENT OF AGRICULTURE
aE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County be, and hereby is, authorized to
enter into a certain cooperative agreement for acceleration of
soil surveys to provide land use planning in Roanoke County,
Virginia, with the Soil Conservation Service, United States
Department of Agriculture, at an annual sum to be paid by the
County not to exceed $7,800.00, without additional authorization
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of the Board and to contain express provision for annual
appropriation as made and provided by law; and
2. That the County Administrator is hereby authorized
and directed to execute said agreement on behalf of Roanoke
County, upon a form approved by the County Attorney.
Adopted by the following roll call vote:
AYES:
Supervisors Burton, McGraw, Minter, Brittle, Nickens
NAYS:
None
The Vinton Library expansion and reconstruction
plans have been completed by VVKR and are ready to be reviewed by
the Library Director and the Library Board. The target date for
13, 1984.
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establishing the guaranteed maximum cost of this project is March
Supervisor McGraw received a letter from Library Board
Member, Paula Winstead, requesting better communication and
a more meaningful role of the Library Board in making decisions.
Mrs. Winstead and Library Director, George Garretson, requested
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that they be able to work more closely with the Board of
Supervisors. The Board of Supervisors expressed their concern
and interest to cooperate as fully as they can with the Library
Board.
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In order to protect the right to negotiate for
county/city/town telephone rates to be established by the
State Corporation Commission, Roanoke County appropriated $3,800.
This bill was voted down by a vote of 14 - 6 and carried over
until the 1985 General Assembly Session. A steering committee
meeting will be held, and a report made pursuant to this meeting.
A check in the amount of $134 was received for the fans
purchased for the Social Services Department located in the
Salem Bank & Trust Building last summer. The building has been
purchased by a new owner, and the current lease will be
terminated.
A Brambleton Avenue Improvement Association was
recommended by Mr. Flanders to upgrade and beautify the area. He
will communicate with the local merchants to expedite this idea.
Supervisor Minter indicated that the Cave Spring Jaycees
expressed an interest in cleanup.
An effort is being made to coordinate the application
process for social service agency requests from the City of
Roanoke, the County, and the Town of vinton. If a coordinated
form is not established in time for County budget preparation,
the County will use a form similar to one used the City of
Roanoke.
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IN RE: APPOINTMENTS
Supervisor McGraw moved to appoint Mrs. Evie Gunter to
fill the unexpired term of Gary L. Stewart on the Air Pollution
Advisory and Appeals Board, and the motion carried by a
unanimous voice vote. This four-year term expires November 12,
1986.
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Supervisor McGraw moved to appoint Roger Smith to fill
the two-year term of Roland H. Malone on the Court Service Unit
Advisory Council/Youth and Family Services Board, and the
motion carried by a unanimous voice vote. The term begins March
22, 1983, and expires March 22, 1985.
Supervisor McGraw moved to reappoint Gerald Curtiss for
another two-year term on the Court Service Unit Advisory
Council/Youth and Family Services Board, and the motion carried
by a unanimous voice vote. The term begins March 22, 1984 and
expires March 22, 1986.
Chairman Nickens suggested that Dr. J. Andrew Archer be
reappointed for another two-year term on the Court Service Unit
Advisory Council/Youth and Family Services Advisory Board.
Supervisor Minter made the motion, and it carried by a unanimous
voice vote. The two-year term will be effective March 22, 1984
and expire March 22, 1986.
The Human Services Committee members were appointed
for a one-year term effective March 1, 1984, and ending March 1,
1985, on motion of Supervisor Burton and a unanimous voice vote
as follows:
Supervisor Burton - H. Bruce Prillaman - Windsor Hills
Supervisor McGraw - Patricia Neal - Catawba
Supervisor Minter - Michael Johns - Hollins
Supervisor Brittle - Lee Blair - Cave Spring
Supervisor Nickens - C.L.Whitehurst,Jr. - vinton
A complete informational report on the Highway
Transportation Safety Commission is to be presented by the
County Administrator at the March 13, 1984, meeting, pursuant to
Resolution No. 84-37 adopted February 14, 1984.
At the recommendation of Chairman Nickens, the Board
agreed to personally contact prospective appointees in order to
establish better communication with these citizens. Another
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1984 appointment list is to be inserted in the Supervisors'
Agenda Books by the Deputy Clerk.
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IN RE: RECESS
Chairman Nickens called for a recess at 9:lS p.m.
IN RE: WORK SESSIONS
I At 9:28 p.m. Chairman Nickens reconvened the meeting
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indicating that the first Work Session - Refuse Collection.
Mr. Hubbard provided an updated background. A discussion was
held regarding a method to prevent dumping garbage over the side
of Twelve O'Clock Knob. Chairman Nickens expressed thanks for
updating the Board.
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Work Session - Park Concession Stand Policy. Mr.
Hubbard outlined the previous concession stand policies.
Supervisor McGraw moved to establish a Committee to make
recommendations for Penn Forest Park and to establish a policy of
order for all concession operations in the County. The motion
carried by a unanimous voice vote. Supervisor Brittle was
designated by Chairman Nickens to serve with a committee to be
appointed by the County Administrator.
Work Session - County Vehicle Use Policy.
Supervisor McGraw moved to approve the concept of an organized
system of vehicle control (excluding the Sheriff's Department)
with the County Administrator to report at the next Board session.
The motion carried by a unanimous voice vote.
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Work Session - Collection of Delinquent utility
Accounts. Mr. John Chambliss explained that the County
currently has no formal policy for collection of delinquent
utility accounts. The Board directed that he proceed to bring
back a report and necessary resolution format at the March 13,
1984, meeting.
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Work Session - Job Descriptions. Mr. Cook
presented the revised job descriptions. Supervisor Brittle moved
to go into Executive Session pursuant to the Code of Virginia,
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Section 2.l-344{a) (I) and (6) to discuss personnel and legal
matters, and the motion carried by the following voice vote:
AYES:
Supervisors Burton, Brittle, Nickens
NAYS:
Supervisors Minter, McGraw
Supervisor Minter moved to return to Open Session, and
the motion carried by a unanimous voice vote. A discussion
followed on the job descriptions. Supervisor Brittle moved to
approve the job descriptions considering receipt of the
Sheriff's, and any major revisions received by the Sheriff would
be brought to the County Board. The motion carried by a
unanimous voice vote.
Supervisor Minter moved to adjourn this meeting until
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IN RE: ADJOURNMENT
1:00 p.m. Wednesday, March 7, 1984, at the Roanoke County
Administration Center to resume the work session on job
descriptions and adopt a resolution, to have a work session on
the salary study, and for an Executive Session pursuant to the
Code of Virginia, Section 2.l-344{a) (I) to discuss a personnel
matter. The motion carried by a unanimous voice vote.
Supervisor McGraw moved to adjourn at 10:52 p.m., and the motion
carried by a unanimous voice vote.
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