8/21/1984 - Special
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August 21, 1984
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue S.W.
Roanoke, Virginia 24015
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August 21, 1984
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being a Special Meeting called for
the purpose of adopting a resolution, and followed by an
adjourned meeting for the purpose of Work Session discussions.
SPECIAL CALL MEETING
IN RE:
CALL TO ORDER
Chairman Harry C. Nickens called the meeting to order
at 7:08 p.m. The roll call was taken.
MEMBERS PRESENT:
Chairman Harry C. Nickens, Supervisors
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Alan H. Brittle, Steven A. McGraw.
MEMBERS ABSENT:
Vice-Chairman Athena E. Burton, Supervisor
Gary J. Minter
IN RE:
SPECIAL MEETING
Chairman Nickens stated the Special Meeting was called
for the purpose of adopting a resolution authorizing an
application to both the state and federal governments for
emergency assistance on behalf of the citizens and residents of
Roanoke County living in flood-damaged areas.
Vice Chairman Athena Burton and Supervisor Gary J.
Minter arrived at 7:15 p.m.
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Supervisor McGraw moved the following prepared
resolution.
RESOLUTION 84-142 REQUESTING THE GOVERNOR
OF THE COMMONWEALTH OF VIRGINIA TO
DECLARE CERTAIN FLOOD-DAMAGED AREAS OF
ROANOKE COUNTY FLOOD DISASTER AREAS
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August 21, 1984
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County, Virginia, as follows:
1. That the Board respectfully requests the Honorable I
Charles S. Robb, Governor of the Commonwealth of Virginia, to !I
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declare certain areas of Roanoke County, Virginia, flood disaster
BE IT RESOLVED by the Board of Supervisors of Roanoke
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areas and take whatever action is necessary, through the State
and Federal governments, to provide emergency State and Federal
program relief and emergency assistance on behalf of citizens and
residents of Roanoke County living in flood-damaged areas; and
2. That the County Administrator is hereby directed
to mail certified copies of this resolution to the Honorable
Charles S. Robb and the appropriate State and Federal elected
officials.
On motion of Supervisor McGraw, and the following recorded vote:
AYES: Supervisors Brittle, Burton, McGraw, Minter, Nickens
NAYS: None
County Administrator Donald Flanders commended Mr.
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Lawrence Logan of the Fire and Emergency Services Division as
well as the staff, the Hollins Rescue Squad and the Fire
Departments for their efforts in assisting the flood victims.
Mr. Winston H. Sink, 5423 Palm Valley Road, a resident
of the flood area reported he received a letter from Congressman
Jim Olin with suggestions of possible solutions.
ADJOURNED MEETING
IN RE:
CALL TO ORDER
Chairman Harry C. Nickens call the meeting to order at
7:20 p.m.
MEMBERS PRESENT:
Chairman Harry C. Nickens, Vice Chairman
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Athena E. Burton; Supervisor Alan H.
Brittle, Steven A. McGraw, Gary J. Minter.
~EMBERS ABSENT:
None
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August 21, 1984
IN RE:
WORK SESSIONS
Clearbrook Water System
John Hubbard, Superintendent of Public Facilities
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presented the background regarding the problems of obtaining
water in this area. The area qualifies for a Farmers Home
Administration grant of 70 percent and a low interest loan of 30
percent. The Virginia Water Project will donate $10,000 for
connection fees for eligible residents in the area. Mr. Hubbard
recommended that Roanoke County participate in the amount of
$67,413.
Mr. Flanders introduced Donald Wolthuis, an attorney
representing the residents of the Clearbrook area, who asked for
the Board's support in obtaining water for the area. He also
introduced David J. Rigby, an engineer with the Clean Water
Engineers who prepared a report on alternatives for
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obtaining water for the Clearbrook area. forty one families have
signed a letter of intent to participate in the water system at a
cost of $20.00 per month. Mr. Rigby introduced Mr. Les Wyrick,
the chairman of the Clearbrook Water Association, who asked for
support of the Board for the project.
Supervisor Burton was concerned that by assisting in
the Clear brook area, the County could be establishing a precedent.
Mr. Mahoney stated that he felt that no legal precedent was being
established, but possibly a moral precedent for the future. In
response to a question from Supervisor McGraw, Mr. Hubbard stated
that the Clear brook area had the most severe water need for the
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largest number of residents.
The Board directed Mr. Mahoney to negotiate a contract
with the legal staff and citizens of the Clearbrook area to be
brought back for approval.
Moniterinq of Human Services Aqencies
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August 21, 1984
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Bruce Prillaman and Lee Blair of the Human Services
Committee were present, as was Raleigh Campbell and Susan
to the organizations rather than spent on monitering,
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allocated II
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Williams of the Roanoke Valley Council of Community Services.
Mr. Prillaman stated that the Human Services Committee felt the
County would be better served if available funds were
when there was already monitering information available on the I
various human service agencies from such groups as united Way an~1
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the City of Roanoke. ¡
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Mr. Campbell announced the purpose of the Council of
Community Services was to set up measurable objectives and
evaluate the agencies, including how many County residents are
being served, not advise the Committee who to fund.
County Attorney, Paul Mahoney felt that this would
have to go out for bid prior to awarding a contract.
Supervisor Minter moved that the staff draw up
contract. The motion passed by the following roll call vote.
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guidelines for competitive negotiations to award a monitering
AYES:
Brittle, McGraw, Minter
NAYS:
Burton, Nickens
IN RE:
RECESS
Chairman Nickens declared a recess at 8:30 p.m.
IN RE:
RECONVENEMENT
The meeting reconvened at 9:05 p.m.
Donation of Burqess-Shindell Property
Superintendent of Public Facilities, John Hubbard
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reported that all projected costs involved had been calculated,
and the staff is waiting direction from the Board on whether to
accept the donation of property as a recreation area.
Supervisor Burton questioned the County Attorney on
his legal opinion of accepting a Life Estate. Mr. Mahoney felt
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August 21, 1984
there were no serious problems in accepting this, but there could
be some practical concerns, such as liability if someone is
living on the property.
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Chairman Nickens felt the area should be a part of the
long range Comprehensive Plan, but had reservation about
acquiring property dedicated solely for one purpose only.
Supervisor Burton thought the area offered tremendous potential
for future use as a recreational area. Chairman Nickens directed
the staff to bring back a proposed draft of a contract for the
Board to review.
utility Billing Process
Diane Hyatt, Assistant Superintendent of Fiscal
Management described the new program for collecting penalties on
deliquent utility bills. So far almost $20,000 had been
collected in penalties. The staff presented several potential
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alternatives to use the penalty revenue.
Gary Minter moved that
the funds be allocated with the following priority: 1) health
related areas, 2) system replacement; 3) industrial development
expansion; 4) petitioned projects; and 5) retaining present
system of operating revenue. The motion passed by a unanimous
voice vote.
Subdivision Roads and Legislation
Superintendent of Public Facilities presented a list
of subdivision streets not in the state secondary highway system.
Following a discussion of the the most advantageous way of
presenting these to the state, the Board directed staff to
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prioritize the list based on the most realistic chance of being
accepted by the state, and return the list to the Board for
review.
New Agenda Format
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August 21, 1984
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is available, there should be no need for discussion of an item, I
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Chairman Nickens asked the Board for any comments on
the new format.
Supervisor Burton felt that if all information
unless it pertains to citizens.
Supervisor Brittle requested
more time to visit sites for mobile homes or rezoning.
Mr.
Flanders stated he would see if that was possible.
Chairman
Nickens was concerned about the 2:00 p.m. starting time and
suggested that 3:00 p.m. be continued, with additional work
sessions if necessary.
Supervisor Brittle moved that the new agenda be
adopted with a 3:00 p.m. starting time, and commit to the staff
and each other to keep all discussion as brief as possible. The
motion passed by a unanimous voice vote.
IN RE:
EXECUTIVE SESSION
Supervisor McGraw moved to go into Executive Session
pursuant to the Code of Virginia, Section 2.1-334 (a) (1), (2),
(4) and (6) to discuss personnel, real estate, location of a
prospective business or industry, and legal matters. The motion
carried by a unanimous voice vote.
IN RE:
OPEN SESSION
Supervisor McGraw moved to return to Open Session at
11:15 p.m. Supervisor Burton updated the Board on plans for the
dedication of the Courthouse.
IN RE:
ADJOURNMENT
Supervisor Minter moved to adjourn.
The motion passed
by a unanimous voice vote.
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County Board of Supervisors
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