1/11/1983 - Regular
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Roanoke County Board of Supervisors
Roanoke Co. Administration Center
3738 Brambleton Avenue, S.W.
Roanoke, Virginia 24015
January 11, 1983
The Board of Supervisors of Roanoke County, Virginia, met this
day in open session at the Roanoke County Administration Center, Roanoke,
Virginia, this being the second Tuesday and the first regular meeting of the
month of January, 1983.
IN RE:
CALL TO ORDER
Chairman Johnson called the meeting to order at 3:10 p.m. and
the roll call was taken.
MEMBERS PRESENT: Chairman May W. Johnson and Supervisors Athena E.
Burton, Robert E. Myers, and Harry C. Nickens.
MEMBERS ABSENT:
Supervisor Gary J. Minter
IN RE:
WORK SESSION
This work session was being held to receive proposals for the
interior design of the new courthouse in Salem, Virginia.
The following firms made presentations:
1. Bailey &: Gardner
2. Kim Schoenadel &: Associates
3. SFS Interiors
4.
Smythey &: Boynton - President of firm recommended that
his firm be withdrawn from presenting a proposal and that
the services of VVKR, Inc. be retained in the best interests
of the County and its citizens.
5.
VVKR, Incorporated
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IN RE:
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EXECUTIVE SESSION
Supervisor Nickens moved to go into executive session under
Section 2.1-344(a), (2) of the Code of Virginia to discuss a real estate matter.
The motion was carried by a unanimous voice vote. The Board went into
Executive Session at 4:25 p.m.
IN RE:
RETURN TO OPEN SESSION
At 4:50 p.m. Supervisor Nickens moved to return to open session.
Motion carried by a unanimous voice vote.
IN RE:
CALL TO ORDER - EVENING SESSION
At 7:02 p.m. Chairman Johnson noted that the Board had been in
session beginning at 3:00 p.m. and had recessed for dinner at 6:15 p.m.
On motion by Supervisor Burton and carried unanimously, the
regular session reconvened at 7 :05 p.m.
MEMBERS PRESENT: Chairman May W. Johnson, and Supervisors Harry C.
Nickens, Gary J. Minter, Robert E. Myers and Athena
E. Burton.
MEMBERS ABSENT: None
IN RE:
OPENING CEREMONIES
The Reverend S. T. Stone offered the invocation. The Pledge of
Allegiance to the United States Flag was recited by all present.
IN RE:
CORRECTIONS TO MINUTES
Supervisor Burton noted there were corrections to be made in the
minutes of past meetings. Page numbers and corrections to be made were
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directed to Mr. Flanders to see that this would be taken care of.
IN RE:
CONSENT AGENDA
Supervisor Burton moved to adopt the following prepared Consent
Agenda Resolution, with necessary corrections to the minutes:
RESOLUTION NO. 83-2 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM
B - CONSENT AGENDA.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That that certain section of the agenda of the Board of Supervisors
for January 11, 1983, designated as Item B - Consent Agenda be, and hereby
is, approved and concurred in as to each item separately set forth in said
section designated as Items 1 thru 9, inclusive; and
2. That the Clerk to the Board is hereby authorized and directed,
where required by law, to set forth upon any of said Items 1 thru 9, inclusive,
the separate vote tabulation for any such item pursuant to this resolution.
Adopted by the following roll call vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson.
NAYS:
None
RESOLUTION NO. 83-2-a. AUTHORIZING AND DIRECTING
THE COUNTY ADMINISTRATOR TO EXECUTE ON BEHALF OF
ROANOKE COUNTY A CERTAIN DEED OF RELEASE AND TO
ACCEPT A CERTAIN EASEMENT.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County Administrator be, and hereby is, authorized and
directed to execute a certain deed of release releasing a certain temporary
twenty-five (25) foot wide access easement over certain undeveloped land
belonging to George P. Baron and Maryhelen Baron, husband and wife, and
to accept in exchange therefor a certain twenty (20) foot wide easement
through a certain parcel of land designated as a future street on the
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map of Fairway Forest, Section 4, owned by George P. Baron and Maryhelen
Baron, husband and wife; and
2. That the aforesaid twenty (20) foot wide easement through the
aforesaid future street being granted for the purpose of access to a certain
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well lot known and designated as Hidden Valley Well Lot No.8; and
3. That the aforesaid deed of release and easement shall be upon
form approved by the County Attorney.
Adopted by the ,following roll call vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson.
NAYS:
None
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Board of County Supervisors
v.
The Public and the State HighW4)'
Commission of Virginia
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ORDER
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11m rrutte1' came on this day to be heard upbn the p~ings herein, and UI pn the application
Burnham Road from its intersection with Brahma Road, 0.31 miles tc its end
for
to be accepted and made a part of the Seconcbry S)'$tem of State Highways.
It appesring to the Board that drainage easements and a 50'
right of way for said road
have heretofore been dedicated by virtue of a certain map known as Cas tIe Rc f'ok West,
Section 2 , which :nap w~ recorded in Plat Book 9
Page 91 , of the records of the Clerk's Office of the Circuit Court of Roanoke ~ounty. Virginia.
on Augus t 1, 1977 . and that by rea..'\on of the recorda tic of said map no
report from a Board of Viewers, nor con3ent or donation of right of way from the butting property
owners is necessary. The Board hereby guarantees said right of way and right or drainage.
NOW, THEREFORE, BE IT ORDERED that s.id road lmown as Burnham
pad
from its intersection with Brahma Road, 0.31 mUes to its end
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and which i.s shown on a certain dce!ch accompanying this order, be, and the same is rlereby establisned
as a public road to become a p:1r! of !~ S'rate Secondary System of Highways in Roan ke County.
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AT A MEETING OF THE BOARD OF COUNTY SUPERVISORS
OF ROANOKE COUNTY, VlHGINIA,
HELD ON
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Board DC County Supervisors
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ORDER
The 1 bJic and the Stde Highwcy
Comr inion of Virginia
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TIlls nutter ome on this day to be heard upon the proceodings herein, and upon the appliea ion
(or _ ~~ui~es Court f~om_ its-2.ntersection with Car:!_t_er Drive, 0.07 miles JO
its end
to be accepted and made a put of the St:COncUry System of State Highways..
It :l.ppe.aring to the Board that drainage e4lsemc:nb and a
50'
-right of way for said I ad
have leretofore been dedicated by virtue .of a certain map known as Can terbury Park
See ion 1 which :nap W~ recorded in Plat Book 9
Page 183 of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virgi 13,
on anuary 28, 1981 and that by rea."lon of the recordation of said map no
repOI from a Board of Viewers. nor consent or donation of right of way from the abutting prop h:y
owne s is net:essary. The Board hereby guarantees said right of way and right for drainage.
NOW. THEREFORE. BE IT ORDERED that said road mown as
Squires Court
ire n its intersection with Ganter Drive, 0.07 miles to its end
.
and hich is shown on a certain sketch accompanying thiiO order, be, and the s;ame is hereby establis ed
as a ublic mad to become a pout of the STate Secondary System of Highways in Roanoke County.
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AT A MEETING OF THE BOAHD OF COUNTY SUPERVIse ~s
OF ROANOKE COUNTY, VIRGINIA.
HELD ON
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Board of Count)' Supervisors
v.
ORDER
The Public and the Slide High\V;iY I
Comminion of Virginia I
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for
Walton Lane from its intersection with Keagy Road. 0.07 miles to
nw lrut1er came on this day to be heard upon the pnx:eodinfP herein. and u on the applicAltion
send
tp he aa:epted and made 2 part of the Secondary System of SUite Highways.
50'
It appesring to the Board that drainage eascmenb and a
right 0
_y for ....I'd
Hickory Hill
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have heretofore bei!n dedicated by virtue. of a certain map known a.5
_ which map W~ recorded in Plat Book
Page 98. of the records of the Clerk's Office of the Circuit Court of Roanok
on October 6, 1977 . and that by reason of the recordati
report from a Board of Viewers. nor con:!ent or donation of right of way from thE
ownen is nece~.5ary. The Board hereby guarantees said right of way and right
NOW, THEREFORE. BE IT ORDERED that said TOad \mown 2S
Wal ton ane
from its intersection witb Keagy Road, 0.07 miles to its end
County, Virginia,
n of said map nc:
abutting property
or drainage.
and which is sho"'fl on a certain 5h:tch accompanying this order. be, and the ume i hereby establisne(
as a public road to become AI ~rt of the STate Secondary System of Highways in Roa oke Count)'.
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AT A MEETING OF THE BOARD OF COUNTY SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA.
HELD ON
Boa d of County Supervisors
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The Public and the StlOte High.......y
COI mi:\sion 01 Virginia
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ORDER
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11m flUtter ome on this day to be heard upon the proceodings herein, :wd upon the applalior
for
Hickory Hill Drive from i t~ in tersection wi th Wal ton Lane,
0.20 miles to its end
to Ie accepted and made a part of the St:COodary System of Shlle Highways.
It appearing to the Board that drainage e~~C'tlb and II
50'
right of way for S:U ro:;u
ha\ heretofore b~n dedicated by virtue.of a certain map known as Hickorv Hill
which :nap W~ recorded in Plat Book 9
Pal e 98 . of the records of the Clerk's Office of the Circuit Court of Roanoke County, Vi gml~;
on October 6. 1977 and that by reason of the recordation of said n lap n
re~ rt from 8. Board of Viewers. nor consent or donation of right of way from the abutting pr pert.
owen is necessary. The Board hereby guarantees said right of way and rig-ht for drainag .
NOW, THEREFORE. BE IT ORDERED th;d said road known as Hickory Hill Drive
f om its intersection with Walton Lane, 0.20 miles to its end
an which u shown on a certain sketch accompanying this order. be. and the s;ame is hereby esta lisrH:
as public road to become a ~rt of t~ $rate Secondary System of Highways in Roanolce County.
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AT A MEETING OF THE BOARD OF COUNTY SUPERVISO S
OF ROANOKE COUNTY, VIRGINIA,
HELD ON
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Board of County Supervisors
va
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ORDER
The Public and the State HighwOlY
Commission of Virginia
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TIm m:.ltter CAme on this day to be heard upon the proceodings herein, and up n the application
Toddsbury Drive from its intersection with Burnt Quarter Drive,
for
0.25 miles to its end
to be accepted and made a part of the Secondary System of State Highways.
It appeuing to the Board that drainage easemenb and a
50'
right of
"r 10' said Id
have heretofore bei!n dedicated by virtue. of a certain map known as Falling eek
Estates, Section 5 , which :nap was recorded in Plat Book 9
Page 147 . of the records oC the Clerk's Office of the Circuit Court of Roanoke ounty, Virginia,
on September 17, 1979 , and that by reason of the recordatio of said map no
report from a Board of Viewers, nor con~ent or donation of right of way from the Ibutting property
owners is necessary. The Board hereby guarantees said right of way and right f r drainage.
NOW, THEREFORE. BE IT ORDERED that said road mown as Toddsbury Drive
from its intersection with Burnt Quarter Drive, 0.25 miles to its en
and which is .shown on a certain sketch accompanying this order. be. and the same is ereby establisned
:as a public road to become a prt of the STate Secondary System of Highways in Roam e County.
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AT A MEETING OF THE DOAHD OF COUNTY SUPERVISOHS
OF ROANOKE COUNTY. VIRGINIA,
HELD ON
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Boa d of County Supervisors
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ORDER
The Public and the StRte Highw.y
Co mis~ion of Virginia
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nw nutter came on this day to be heard upon the proc.'~gs herein, and upon the appli tion
Ear Empire Lane from its intersection with Route 211. 0.03 miles to its
i tersection with Crown Road
to ~ accepted and made a pllJ't of the Secondary System oE State Highway$..
It appearing to the &ard that drainage e~sements and a
50'
right of way for sale road
Kings Forest
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hSl e heretofore been dedicated by virtue .of a certain map known as
which :nap was recorded in Plat Book
Pa e 6 _ of the record3 of the Clerk's Office of the Circuit Court of Roanoke County, ViI inia.
on January 6. 1972 and that by re~on of the recordation of said m p nr
reJ brt from a Board of Viewer:!, nor conjent or donation of right of way from the abutting pn pert)'
ow lerl! is neces:sary. The Board hereby guarantees said right of way and right for drainagE
NOW, THEREFORE, BE IT ORDERED that said road mown as Empire Lane from
s intersection with Route .221, 0.03 miles to its intersection with Crown Road
an which i..s Jhown on a certain sk~tch accompanying this order, he. and the same is hereby est3~ isnec.i
as public road to become a fUrt of t~ Slate Secondary System oE Highways in Roanoke County.
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AT A MEETING OF THE BOAHD OF COUNTY SUPERVIS RS
OF ROANOKE COuNTY, VIRGINIA,
HELD ON
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Board of County Supervisors
v.
ORDER
The: Public and the Stllte HiSh~y I
Commission of Virginia
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nw ffi2ttcr csme on this day to be hurd upon the p~gs herein. and tJ >on the applicatior:
for Crown Road from its intersection with Empire Lane. 0.23 miles to ts end
It appearing to the Beard that drainage e~semC1lb and a
way for ...Iro..
to be accepted and made a part of the Secooduy System of St.ate Highways.
50'
right (
have heretofore been dedicated by virtue of a certain map known as Kings F( est
, which :nap was recorded in Plat Book 8
Pasre 6. of the records of the Clerk's Office of the Circuit Court of Roanok County, Virginia
on January 6, 1972 , and that by re8.!lon of the record at m of said map nc
report from a Board of Viewers, nor con:3cnt or donation of right of way from th abutting pro pert
owners is nece55ary. The Board hereby guarantees :-;aid right of way and right for drainage.
NOW, THEREFORE. BE IT ORDERED that s41id TO:ld known as Crown R ad from
its intersection with Empire .Lane, 0.23 miles to its end
and which is shown on :a certain sketch accompanying this order. be. and the same hereby establisne
as a public: mild to become a p.:ut of tin: STate Secondary System of Highways in Ro lOke County.
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RESOLUTION NO. 83-2-b. ACCEPTING A CERTAIN BID
MADE TO THE COUNTY OF ROANOKE FOR PRINTING AND
DELIVERING OF AUTOMOTIVE DECALS FOR 1983
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That that certain bid of M & W Printers in the amount of $4,913.50,
being the lowest and best bid received for printing and delivering of
automotive decals for 1983, upon all and singular the terms and conditions
of the invitation to bid, the specifications of the County of Roanoke, the
bidder's proposals, and the provisions of this resolution, be and the same
hereby is, ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract upon a form approved by the County Attorney for
this service; and
3. That all other bids for this service are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
Adopted on motion by Supervisor Burton and the following roll call vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson.
NAYS:
None
IN RE:
PUBLIC HEARINGS
REQUEST OF GLENN E. BOTTS FOR NEW MOBILE HOME PERMIT.
LOCATED ON THE EAST SIDE OF STATE ROUTE 740,
APPROXIMATELY 900 FEET FROM STATE ROUTE 3ll IN THE
CATAWBA DISTRICT. APPROVED
Approved on motion by Supervisor Myers and the following roll
call vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
Mr. Botts was informed by Supervisor Myers that he should clean
up the surrounding property, otherwise his permit would not be extended at
the end of 2 years.
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REQUEST OF 419 DEVELOPERS, INC., FOR A REZONING FROM
R-l TO B-1 OF 7.956 ACRES ON THE WEST SIDE OF STATE
ROUTE 419 ACROSS FROM THE INTERSECTION OF DEAN ROAD
IN THE WINDSOR HILLS DISTRICT. WITHDRAWN
Mr. Richard C. Pattisal was present to request that the Board
of Supervisors rezone a tract of land located in the Windsor Hills Magisterial
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District in order that 419 Developers could construct a medical and professional
office building. There were several citizens present in opposition of this
rezoning. The Planning Commission had previously denied the rezoning of
this tract of land from R-l to B-1.
Since there were no proffered conditions in writing for the Board's
consideration, Mr. Pattisal requested that this matter be withdrawn so that
he could appeal to the Planning Commission again with proffered conditions.
The request to withdraw was approved by the following roll call
vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
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IN RE:
CITIZENS COMMENTS
Mr. J. R. King of Snyder-Hunt Corporation presented a report to
the Board asking them to take action regarding the traffic problem on Ogden
Road and Colonial A venue in the event Roanoke City allows rezoning in this
area.
A report from the Highway Department was mailed to Mr. Flanders
and presented as an information item to the Board of Supervisors regarding
the costs for road improvements.
Mr. Hubbard noted that the Highway Department had been asked
to reclassify Colonail Avenue as a primary road. Chairman Johnson would
like to see the Highway Department take care of reclassifying Colonial
Avenue and bear the cost of upgrading it.
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On motion by Supervisor Myers and carried unanimously, Mr.
Flanders was directed to make application to the Highway Department to
request reclassification of Colonial A venue from a secondary to primary road.
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Chairman Johnson asked that Mr. Flanders give all the reasons
for wanting this reclassification, to the Highway Department.
Supervisor Burton stated that she would like to have representation
at the City of Roanoke Planning Commission and ask them not to take action
on a petition for rezoning property in the area until we hear from the
Highway Department.
Mr. Fred Taylor presented a study to the Board of Supervisors
for their review and possible comments, regarding the nuclear freeze.
On motion by Supervisor Minter and carried unanimously, the study
was received by the Board for the members to examine and comment on at
a future date.
IN RE:
COMMUNICATIONS
Mr. Flanders noted that the letter from Mr. Miles F. Kanne,
Executive Vice President of Cook Incorporated, dated December 16, 1982,
regarding airline service to and from the Roanoke Valley, should be discussed
at the meeting of the valley-wide governments on January 13, 1983.
A letter from Washington County Board of Supervisors and a
resolution was presented to the Board regarding the method of electing
supervisors. Mr. James Buchholtz informed the Board he had asked for a
copy of the legislation of proposed changes in electing members to the Board.
On motion by Supervisor Myers and carried by the following
recorded vote, the Board agreed to support the position of Washington County.
A copy of the resolution provided by Washington County is filed with the
minutes of this meeting.
AYES:
Supervisors Myers, Minter, Burton and Johnson
NAYS:
Supervisor Nickens
Regarding a letter from Mr. Robert C. Poole, Airport Manager,
Mr. Flanders plans to set up a meeting with the citizens to discuss the
runway project at Woodrum Field.
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Mr. Ben Bray of TAP appeared before the Board to offer his
"thanks" for the County's support in this program and presented a slide
presentation of the activities of TAP.
Mr. J. R. Jones, Chairman of the Roanoke County Planning
Commission presented a copy of the approved recommendation of the
amendments to the Subdivision Ordinance. Mr. Jones asked the Board to
attend the next meeting of the Planning Commission and consider the proposed
Subdivision Ordinance for approval.
IN RE:
REPORTS OF OFFICERS, DEPARTMENTS AND COMMITTEES
Supervisor Burton moved for the adoption of the following prepared
appropriation resolution for the Sheriff's Department.
RESOLUTION NO. 83-3
On motion made by Supervisor Burton, the General Appropriation
Resolution of Roanoke County, Virginia, adopted June 22, 1982, be and is
the same hereby amended as follows to become effective January 11, 1983:
DESCRIPTION
ACCOUNT NUMBER
INCREASE
DECREASE
Class: Expenditures
Fund: General Operating
Dept: Policing &: Investigating
Object: Training 03-6-03102-55040
Maintenance of Bldgs.
and Grounds 03-6-03102-30047
$2,000
$1,000
Dept: Unappropriated
Balance
03-6-99999-99999
($3,000)
Adopted by the following roll call vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
Sheriff Foster informed the Board that he had been trying for
years to obtain a Mutual Aid Agreement between the governments of Roanoke
Valley, but had been unsuccessful in his attempts.
Sheriff Foster feels it is time for such an agreement to be
considered by the governing bodies of the Valley governments.
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By establishing this agreement, all officers would have concurrent jurisdiction
throughout the valley and would improve the law enforcement in the valley,
according to Sheriff Foster.
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A discussion was held regarding the appropriate steps to take in
obtaining this agreement. Supervisor Nickens feels that this idea should be
presented to other localities before making any decision; Supervisor Minter
feels the matter should be presented to the heads of government at the
January 13, 1983, meeting for their reaction on the matter.
Supervisor Minter moved that this matter be presented to heads, and
officials of governing bodies at the valley-wide meeting on Thursday, January
17,1983, and instruct the County Attorney to do some research on the matter.
A substitute motion was made by Supervisor Nickens that the
Mutual Aid Agreement be referred to the Executives Committee on January
17, 1983, which committee is made up of the chief administrators and elected
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officials of the valley governments.
The following vote was recorded:
AYES:
Supervisors Nickens, Myers, Minter, and Johnson
NAYS:
Supervisor Burton
A motion was made by Supervisor Burton that the County Attorney
be directed to prepare a draft of a possible Mutual Aid Agreement for
consideration by local governing bodies.
The motion was approved by the following recorded vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
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IN RE:
JAIL RENOVATION
Sheriff Foster requested renovation of space at the jail suitable
for computer operations. The present facilities are undesirable as there are
not enough electrical outlets with proper ampere circuits; no regulated heating
and air-conditioning system. Materials for renovation would be approximately
$2,000 with labor being supplied by County forces, or supervised jail inmates.
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On motion by Supervisor Burton and carried by a unanimous vote,
an appropriation resolution is to be prepared authorizing the expenditure of
$2,500 for renovations to the room at the old jail for computer operations
center, and a copy of said resolution to be spread with the minutes of this
meeting.
RESOLUTION NO. 83-4
On motion made by Supervisor Burton, the General Appropriation
Resolution of Roanoke County, Virginia, adopted June 22, 1983 be, and is
the same hereby amended as follows to become effective January 11, 1983:
DESCRIPTION
ACCOUNT NUMBER
INCREASE
DECREASE
Class:
Fund:
Dept:
Object:
Expenditures
General
Policing & Investigating
Repairs - Buildings
and Grounds
03-6-03102-30047
$2,500
($2,500)
Dept:
Unappropriated Balance
03-6-99999-99999
Adopted by the following recorded vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
Sheriff Foster noted that he had written to Ed Fitzgerald,
Purchasing Supervisors, regarding the use of parts from a damaged vehicle
in the Sheriff's Department for use on other vehicles, and notifying him to
cancel insurance. Sheriff Foster did not receive a reply regarding this matter.
On motion by Supervisor Minter and carried by the following
recorded vote, it was approved that the parts from the vehicle in question
could be used for replacment parts, and that Mr. Flanders be directed to
develop a policy for use of these type vehicles.
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
Supervisor Burton inquired as to why no one responded to Sheriff
Foster's memo. Sheriff Foster indicated he would like an Executive Session
with the Board and Mr. Flanders at a future date to discuss personnel matters.
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Supervisor Nickens moved for the adoption of the following
prepared resolution:
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RESOLUTION NO. 83-5 STATING THE CONTINUING POLICY OF
THE BOARD OF SUPERVISORS REGARDING FRINGE BENEFITS
PROVIDED TO COUNTY EMPLOYEES GENERALLY.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That it is hereby declared to be the continuing policy of the
Board to provide certain fringe benefit programs, i.e., VSRS, life insurance,
NACO deferred compensation among others, to County employees generally,
and for purposes of this policy "County employee" shall include any person
serving in a position for which annual remuneration is authorized whether
such person be elected or appointed and any employees retired as a result
of disability after six (6) months employment or regularly retired pursuant
to length of service; and
2. That participation by any County employee in any fringe benefit
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program which requires appropriation of funds shall be subject to appropriation
of such necessary funds as made and provided by law; provided however, and
absent such appropriation, any County employee may fund his or her own
participation in any or all County fringe benefit programs.
Adopted by the following roll call vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
IN RE:
DEPARTMENT OF PUBLIC FACILITIES
Mr. John R. Hubbard informed the Board members that the staff
is currently developing a standard policy for evaluating and approving the
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installations of street lights. He hopes to have the policy prepared for the
Board's evaluation and comments at the February 8th work session.
Mr. Hubbard asked that pending requests be delayed until the
approval of this policy.
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There was a discussion of the need for lights at the intersections
of Ashbrook, Pebble and Woodway and Pebble Drive. Mr. Hubbard had not
prepared a report on this particular request, however, he has studied the
area and recognizes the need for lights at this location. He noted that
funds were available in the current budget for this installation.
On motion by Supervisor Nickens and adopted by the following
recorded vote, approval was granted for the installation of lights at the
intersections of Ashbrook, Pebble and Woodway and Pebble Drive.
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
IN RE:
ORLANDO AND PALM VALLEY ROADS
Mr. Hubbard reported on the dangerous intersection of Orlando
and Palm Valley Road and steps that could be taken to remedy the situation.
The Highway Department and staff concurs that the solution would
be to reconstruct the intersection into a "T" with appropriate stop signs.
The estimated cost to improve the intersection would be $12,000. No funds
have been appropriated for this improvement.
Supervisor Burton stated that the Board did not want to set a
precedent by spending County money for highway construction.
Supervisor Burton moved that consideration be given Orlando and
Palm Valley Roads as a priority rating for a secondary road improvement to
be submitted to the Highway Department for action, in the 1983-84 budget.
A discussion followed regarding how "high" on the priority list
this item should be.
Supervisor Minter made a substitute motion that this matter be
brought up at the next meeting with more information from the Highway
Department. Mr. Hubbard is to contact the Highway Department and obtain
as much information as possible from them, mainly, a priority list of projects,
and find out if this matter can be considered by the Highway Department.
This motion was carried by the following recorded vote:
AYES:
Supervisors Nickens, Minter and Johnson
NAYS:
Supervisors Myers and Burton
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IN RE:
FIRE & EMERGENCY SERVICES
The Board was informed that the land on which the new Bent
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Mountain Public Safety Building is located was purchased by the Bent Mountain
Fire Department and Rescue Squad with volunteer funds for $8,000 and
requested that the Board reimburse the fire department and rescue squad
$3,000 each upon the sale of the property previously used by both the Bent
Mountain Fire and Rescue operations.
Supervisor Burton moved for the adoption of the following prepared
resolution:
RESOLUTION NO. 83-6 PROVIDING FOR THE DISTRIBUTION
OF THE PROCEEDS OF THE SALE OF CERTAIN COUNTY
PROPERTY AND AUTHORIZING AND DIRECTING THE COUNTY
ADMINISTRATOR TO CAUSE SUCH DISTRIBUTION TO BE MADE
UPON CONSUMMATION OF SUCH SALE.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
I. That the proceeds of the sale of certain property of Roanoke
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County known and designated as the former Bent Mountain Fire and REscue
Squad properties shall be distributed in the following manner, to-wit:
a. $3,000 to the Bent Mountain Volunteer Fire Company
b. $3,000 to the Bent Mountain Rescue Squad
c. The balance of proceeds to the Roanoke County General Fund
and
2. That the County Administrator be, and hereby is, authorized and
directed, upon the consummation of the sale of such aforesaid property, to
cause the aforesaid distribution of the proceeds of such sale to be made.
Adopted by the following roll call vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
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IN RE:
PERSONAL PROPERTY TAX NOTICES
On December 13, 1982, bids were received to furnish Personal
Property Tax Notices for 1983. Invitations to Bid were issued to nine (9)
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qualified vendors with response from six (6):
Moore Business Forms
Hammond Business Forms
Dominion Forms Service
UARCO, Inc.
P & B Enterprises
Burroughs Corp.
Eastern Business Forms
$3,072.00
$3,104.00
$3,185.60
$3,212.25
$3,480.00
$3,557.60
no-bid
The apparent low bids were received from Moore Business Forms,
Hammond Business Forms and Dominion Forms Service. These bids are rejected
for failure to meet the bid bond requirement.
The Bid Committee recommends the bid be awarded to UARCO,
Inc. on the basis of their responsive and responsible bid of $3,212.25.
Funds in the amount of $16,000 are available in the special forms
account (540U), to cover this expenditure.
Sueprvisor Myers moved for the adoption of the following prepared
resolution:
RESOLUTION NO. 83-7 ACCEPTING A CERTAIN BID MADE TO
THE COUNTY OF ROANOKE TO FURNISH PERSONAL PROPERTY
TAX NOTICES FOR 1983.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That that certain bid of UARCO, Inc. in the amount of $3,212.25,
being the lowest responsive and responsible bid received to furnish personal
property tax notices for 1983, upon all and singular the terms and conditions
of the invitation to bid, the specifications of the County of Roanoke, the
bidder's proposals, and the provisions of this resolution, be, and the same
hereby is, ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract upon a form approved by the County Attorney for
this service; and
3. That all other bids for this service are hreby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
Adopted by the following roll call vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
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IN RE:
DEPARTMENT OF FISCAL MANAGEMENT
Mr. John M. Chambliss, Jr. reported to the Board on the 1983
reassess m ent.
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The report indicated that the increase in the total assessed value
would be negligible since the increases were the result of changes in the use
of property or construction on the property. Notices have been sent to
property owners whose property values have changed.
The Board of Sueprvisors were requested to propose nominations
for the Board of Equalization which will be appointed by the Circuit Court.
The three-step appeals process would be to contact the County
Assessor for a review, appeal to the Board of Equalization, and finally appeal
through the Court system.
Basically, the project is on schedule, however, a sixty day extension
was requested to allow final review of construction completed between July
and December, 1982, and to allow for the printing of the Assessment Book.
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On motion by Supervisor Burton, James Buchholtz was directed
to petition the Circuit Court for a 60-day extension to complete the 1982
assessing process, review and valuation of second half of 1982 construction
and develope an assessment resolution.
Motion carried by the following recorded vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
Mr-. Chambliss commented on the 1983-84 Budget Manual given to
each Board Member, noting the scheduled timetable for completion of the
budget.
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IN RE:
DEPARTMENT OF DEVELOPMENT
Timothy W. Gubala requested that the Board approve application
for a planning grant from the State of Virginia. Discussion followed regarding
this matter.
On motion by Supervisor Nickens and adopted by the following
recorded vote, the Board approved the authorization of Roanoke County to
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submit an application for a Planning Assistance Grant for a Roanoke
County/Salem Water Supply Evaluation Study regional project, to the State
of Virginia.
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
It was noted that if approved, the grant would be $25,000. This
amount would be utilized for direct salary costs and indirect costs related
to the Planning project. A cost allocation plan between Roanoke County
and the City of Salem would need to be prepared and agreed upon.
On motion by Supervisor Myers and adopted by the following
recorded vote, approval was granted for the renewal of a Special Use Permit
for a landfill for Wallace L. and Mabrey A. Price, Route 8, Box 58, Salem,
in the Catawba Magisterial District. This permit was granted for one year.
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
Supervisor Nickens moved for the adoption of the following
prepared resolution:
RESOLTUlON NO. 83-8 REQUESTING SUPPORT FROM AREA
MEMBERS OF THE GENERAL ASSEMBLY FOR LEGISLATION
REGARDING TAXATION ON MEALS AND LODGING.
WHEREAS, the Virginia General Assembly has enacted legislation in
Section 58-76.1 of the Code of Virginia authorizing the counties of Albemarle,
Mecklenburg, Loudon, Prince William, Rockingham, Fairfax and Arlington to
levy a transient occupancy tax on hotels, motels, boarding houses and travel
campgrounds; and
WHEREAS, the County of Roanoke has endeavored, annually over a
period of years, to persuade the Virginia General Assembly to grant statewide
application to the transient occupancy tax, but without success; and
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WHEREAS, the 1982 Session of the Virginia General Assembly approved
a joint resolution establishing a "Joint Subcommittee Studying Local Taxation
of Meals and Lodgings", said subcommittee has recommended legislation
providing statewide application of taxes on meals and lodging as a local option.
NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board
of Supervisors hereby solicits the support of the members of the Virginia
General Assembly to approve legislation granting authority to all localities,
as a local option, to tax meals and lodgings; and
BE IT FURTHER RESOLVED that all units of local government are
hereby urged to contact their respective members of the Virginia General
Assembly to recommend affirmative action on the enabling legislation.
Adopted by the following recorded vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
Supervisor Burton also requested that a copy of the resolution be
sent to other localities to see if they support this.
IN RE:
APPROPRIATION RESOLUTION
RESOLUTION NO. 83-9
On motion made by Supervisor Nickens, the General Appropriation
Resolution of Roanoke County, Virginia, adopted June 22, 1982 be, and is
the same hereby amended as follows to become effective January 11, 1983:
DESCRIPTION
ACCOUNT NUMBER
INCREASE
DECREASE
Class:
Fund:
Dept:
Object:
Dept:
Expenditures
General Operating
Board of Supervisors
Advertising
03-6-01101-30070
$3,000
($3,000)
Unappropriated Balance
03-6-99999-99999
Adopted by the following roll call vote:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
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IN RE:
APPOINTMENTS
An appointment of a Roanoke County representative to the
Roanoke Area Health Council to fill unexpired term of Carolyn V. Pence
was carried over until the next regular meeting on motion by Supervisor
Myers. Motion was carried.
Supervisor Myers asked Mr. Flanders to check and see if Carolyn
Pence was qualified to serve in this position.
Supervisor Nickens moved that the clock be stopped at 10:59 p.m.,
to consider other business and that any further action taken, be recorded
prior to this time. Time of adjournment would be pursuant to this motion.
The motion was defeated by the following recorded vote:
AYES:
Supervisors Nickens and Johnson
NAYS:
Supervisors Minter, and Myers
ABST AINED:
Supervisor Burton
At a previous meeting of the Board, it was decided that the
meetings would cease at 11:00 p.m. After some discussion as to the legality
of the motion by Supervisor Nickens, Supervisor Myers moved that the motion
be reconsidered by the Board. Motion carried.
Supervisor Nickens again moved that the clock be stopped at 10:59
p.m. and the motion was carried by the following recorded vote:
AYES:
Supervisors Nickens, Myers, Burton and Johnson
NAYS:
Supervisor Minter
A 3-year appointment, effective 1-1-83 and ending 1-1-86, of a
Roanoke County representative on the Board of Directors of Mental Health
Services to fill the expired term of Dr. Andrew A. Slemp, Jr., was carried
over on motion by Supervisor Nickens and carried unanimously.
On motion by Supervisor Minter and carried unanimously, Sandra
K. Whitt was reappointed for a 4-year term effective 1-1-83 and ending 1-1-
87 as Roanoke County representative to the Library Board.
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On motion by Supervisor Minter and carried unanimously, the 3-
year appointment of a representative from the Hollins Magisterial District
to the Transportation and Safety Commission, was carried over until a future
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meeting.
On motion by Supervisor Nickens and carried unanimously and
effective 1-1-83, Mr. John Starnes was appointed as the representative from
the Vinton Magisterial District for a 3-year term to the Transportation and
Safety Commission.
IN RE:
INQUIRIES OF MEMBERS OF THE BOARD
Supervisor Nickens: Asked about the procedure of collection of
delinquent taxes; asked for an updated report on the testing of water samples.
Also, asked if something could be drafted for area legislators to act on so
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that when Chairman's position is filled by Vice-Chairman, something could
be done to fill Vice-chairman's position.
Supervisor Myers: Inquired as to the status of the gas pumps
being monitored. He stated this matter should be followed through on.
Mr. Hubbard was directed by Mr. Myers to contact Mr. Raymond Huffman
about the condition of the road which runs by FNEB Building off Plantation
Road and report back to Mr. Myers regarding this matter.
Supervisor Minter: Asked staff to prepare a report on the airport
noise, and asked if this was considered in fair market value of housing.
Supervisor Minter also suggested that the Board meet with a representative,
or small delegation, rather than with large groups of County citizens.
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Supervisor Burton: Asked if Work Sessions on shift differentials
and anniversary dates could be scheduled. (Referenced minutes from 11/12/82
meeting). It was requested that copies of the minutes of the Planning
Commission meetings be provided to the Board of Supervisors.
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Supervisor Burton would also like the Board members reminded by
a phone call, of scheduled meetings, appointments, etc., even though the
members may have previously been notified in writing.
Chairman Johnson: Noted that residents close to Rosecrest well
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house/lot wanted this area fenced and repairs made to the well house.
Chairman Johnson also noted that she hoped the meetings being held with
the press before each Board meeting would continue; asked that Mr. Buchholtz
attend Council meeting (Roanoke City) on Planning and Zoning.
IN RE:
NEW COURTHOUSE
On motion by Supervisor Nickens and carried by the following
recorded vote, the proposal in the amount of $17,000 from the firm of VVKR,
Inc. for the interior design of the Roanoke County Courthouse was accepted
and the proper contract documents to be prepared and processed:
AYES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
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NA YS: None
Mr. Minter noted that this was a proposal that could be nogtiable,
not a bid item.
IN RE:
EXECUTIVE SESSION
Supervisor Nickens moved to go into Executive Session at 10:59
p.m. to discuss personnel, real estate, industrial and legal matters, pursuant
to Section 2.1-344(a),(1),(2),(4), and (6) of the Code of Virginia. Motion carried
by the following recorded vote:
AYES:
Supervisors Nickens, Myers, Burton and Johnson
NAYS:
Supervisor Minter
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IN RE:
RECONVENEMENT
On motion by Sueprvisor Nickens and carried, the Board reconvened
in open session at 10:59 p.m.
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IN RE:
WESTWARD LAKE DAM
On motion by Supervisor Myers and carried, Mr. Flanders was
directed to contact the State Water Control Board to notify them that
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Roanoke County wants the State to proceed with the necessary action to
have the hazards at the Westward Lake Dam alleviated.
IN RE:
AMENDING PAY PLAN
Supervisor Minter moved the the adoption of the following prepared
resolution for amending Resolution No. 3175 and for the appropriation
resolution attached.
RESOLUTION NO. 83-10 AMENDING RESOLUTION NO. 3175
APPROVING THE PAY PLAN FOR THE 1982-83 FISCAL YEAR.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows.
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1. That Paragraph No. 1 of Resolution No. 3175 adopted June 29,
1982, be, and hereby is, amended by upgrading an Account Clerk I (Grade
20 - Salary ran~e $8136 - $10632) from the Commissioner of Revenue's office
to an Account Clerk II (Grade 24 - Salary rante $10212 - $12828); and
2. That the amendments hereinabove set forth to Resolution No. 3175
be, and they hereby are, effective from and after January 1, 1983.
Adopted by the following recorded vote:
A YES:
Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS:
None
RESOLUTION NO. 83-ll
On motion made by Supervisor Minter, the General Appropriation
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Resolution of Roanoke County, Virginia, adopted June 22, 1982 be, and is
the same hereby amended as follows to become effective January 11, 1983:
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I DESCRIPTION ACCOUNT NUMBER INCREASE
DECREASE
Class: Expenditures
Fund: General Operating
Dept: Commissioner of the Revenue
Object: Salaries 03-6-01209-10010 $ 642
Dept: Unappropria ted Balance 03-6-99999-99999 $(642) I
Adopted by the following recorded vote:
AYES: Supervisors Nickens, Myers, Minter, Burton and Johnson
NAYS: None
IN RE: ADJOURNMENT
On motion by Supervisor Nickens and carried, the meeting adjourned
at ll:OO p.m.
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